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2007-09-11 PacketLocation: CITYOFALAMEDA•CALIFORNIA SPECIAL MEETING of THE CITY COUNCIL TUESDAY - - - SEPTEMBER 11, 2007 - - - 9:30 A.M. corner of Lincoln Avenue and oak Street. NOTE: Please enter the meeting room through the parking lot door at the northeast corner of the building, close to Lincoln Avenue. PLEDGE OF ALLEGIANCE 1. ROLL CALL - City Council 2. AGENDA ITEM 2 -A. Workshop on City Priority- Setting Project. (City Manager) 3. PUBLIC COMMENT Anyone wishing to address the Council on agenda items only, may speak for a maximum of 3 minutes per item 4. ADJOURNMENT - City Council CITY OF ALAM E DA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manag Date: September 7, 2007 Re: Background Information for September 11th Priority - Setting Workshop The attached information is being provided in preparation for the Priority-Setting Workshop, which will be held on September 11th n the Main Library from 9 :30 a.m. to 2 p.m. The information includes an agenda for the workshop, a draft list of citywide objectives, and department work plans. The work plans are organized so that the major projects, studies and initiatives are listed first, with the more routine, ongoing projects listed below the shaded line. Since the work plans are intended to be working documents for the departments and serve as a means of communication between department directors and their staff, the format differs slightly between the individual departments. Additionally, two of the documents represent a consolidation of departments; the plans for both the Police and Fire Departments are contained in the Public Safety Work Plan and the Administrative /Support Service Work Plan represents the activities of the City Manager, City Attorney, City Clerk, Finance, and the Human Resources Departments. Attachments: 1. Workshop agenda 2. Draft citywide objectives 3. Department work plans Re: Agenda Item #2 -A 9 -11 -07 Special Council Meeting CITY OF ALAMEDA PRIORITY SETTING WORKSHOP Date: Sept 11, 2007 Time: 9:15 a.m. refreshments Meeting begins at 9 :30 a.m., ends at 2 p.m., with a working lunch at noon Location: Alameda Library Agenda • Review meeting agenda • Discussion of environmental scan and SWOT (strengths, weaknesses, opportunities, threats) • Discussion of draft citywide objectives • Discussion of current work plans • Identification of Council priorities • Review next steps in the priority setting process During the process of identifying the departmental priorities, the following Citywide objectives were developed by the Executive Management Team to reflect those efforts that cross departmental lines. These draft objectives provide the context for understanding the interconnectivity between the various departments' programs, projects, and services. A discussion of these proposed objectives will be conducted during the Priority- Setting Workshop with an opportunity for the City Council to confirm, add or change them. Draft Citywide Objectives • Continue progress in the redevelopment of the former property • Identify funding and develop master plans for providing and maintaining infrastructure improvements • Ensure the community's economic health • Develop or update and implement land use, transportation, and environment sustainability planning strategies, tools, and documents • Provide quality youth and senior programs and services • Recruit, retain, and develop a skilled and responsive workforce • Continuously improve internal operations and systems Objective Assist With Transition of Surplus Federal Property to Private Ownership Identify Funding and Develop Master Plans for Facilities and Infrastructure Develop a Facilities Master Plan Improve and Maintain Accessibility in Compliance With ADA Enhance Financial Reporting Improve Web Presence Streamline Accounting, Payroll and Financial Functions Recruit, Retain, and Develop a Skilled and Responsive Workforce Administrative /Support Services Departments City Manager, City Attorney, City Clerk, Finance, and Human Resources Work Program 2007 -2009 Project Conveyance of property from Army Corps of Engineers to Waterfront Homeowners Association Explore options to generate revenue for infrastructure improvements Identify funding and prepare master plans for building infrastructure improvements. Joint project with Planning and Building and Public Works Departments. Update Americans With Disabilities Act (ADA) Transition Plan Primary Department City Manager's Office City Manager's Office City Manager's Office Driver Strong community interest and inability of City to effectively regulate waterfront land use Need for funding to improve, construct, and maintain City -owned buildings and properties Currently inefficient utilization of real property assets Timeline On -going On -going FY 2008 -2009 Status Language included in WRDA legislation Research in progress Initiation of project planned for 2008 Develop a compliance plan for GASB-45 regulations by performing an actual study and reviewing options with Council Review web hosting, design, and maintenance services and conduct needs assessment of current contributors Complete the upgrade of Financial Management System Software Labor Agreement Negotiations with Public Safety Bargaining Units City Attorney's Office Finance Department/City Manager's Office Finance Department Finance Department/Human Resources Department Human Resources Department Federal requirement for compliance under ADA Financial reporting requirement Enhanced Communication with and from Residents, Visitors, Business Partners and Employees Need to streamline payroll and accounting activities Ensure continuity of safety services to the public by having current labor contracts with the City's public safety employee groups. January 2008 Plan implementation by 2008 -2009 2007 -2008 In progress Contracts expire January 2008 t Accessibility surveys being finalized. In progress Reviewing options and upgrade opportunities Process began in 2005 -2006 and first phase conversion scheduled for completion in Dec. 2007 Phase II to begin Oct. 2008 Initial meetings are set with three of the four public safety bargaining units for September 2007. Management teams have been established and initial meetings with Police & Fire Chiefs have been conducted. Administrative /Support Services Departments City Manager, City Attorney, City Clerk, Finance, and Human Resources Work Program 2007 -2009 Objective Project Primary Department Driver Timeline Status Recruit, Retain, and Develop a Skilled and Responsive Workforce Develop Succession Planning Strategy Human Resources Department 1 All Departments With the increasing retirement rate for key employees within the City, there is a growing need to ensure continuity of services to the public by having trained and skilled employees that can move into these key positions as they become vacant. Continuous Initial steps to identify key positions and core competencies of those positions. Review Compensation System Review of Requirements under the Fair Labor Standards Act (FLSA) to ensure that the City is compensating employees for overtime in accordance with federal mandates. 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R6s a'Y. 1�'•. �7T �•.- -ra'r .4 ! .l�r " "��, � :•ri•' 1, - �,:,•.., . s►a 7 tip. r. . , r: • - ��•, . �s r � _ •r - %, r:.. ���•F.::cx -J �dyT 1;T .�1:::1�.3�J .s • 1 Provide Effective City Management Provide executive level management of City Projects and Operations City Manager's Office Departmental activity to support operations and to meet Federal, State, and local legal requirements Continuous On -going Maintain Effective Relationships With Other Governmental Bodies Intergovernmental relations City Manager's Office Need for support and cooperation from other governmental bodies Continuous On -going Coordinate Priorities With AUSD Liaison with School District including bi- monthly meetings with AUSD sub- committee City Manager's Office lnterconnectivity with AUSD Continuous On -going Provide Effective Legal Support to City and Associated Public Entities . •Provide defense against litigation brought against City and/or Association Public entities •Initiate litigation as authorized by City Council •Provide transaction support to City Departments •Provide several legal advice to City Council and City departments as required City Attorney's Office Departmental activity to support operations and to meet Federal, State, and local legal requirements Continuous On -going 2 Objective Provide Risk Management Services Elections Support Council, Public and the Departments Financial Services Personnel Support Services 3 Administrative /Support Services Departments City Manager, City Attorney, City Clerk, Finance, and Human Resources Work Program 2007 -2OO9 Project •Administer claims against the City Adjust City departments to reduce risks and liabilities *Monitor and maintain ADA compliance •Maintain appropriate insurances Administer November 4, 2008 Election: Two City Council Seats, City Auditor, City Treasurer and any ballot measures Prepare City Council agendas, packets, and minutes; process legislation; maintain official records; research and disseminate information; administer filing of campaign disclosure statements and statements of economic interest; use technology to increase accessibility of information Perform Finance Department functions: •Prepare, monitor, and review 2 -year budget *Annual audit and financial report •Investment and debt management Revenue tracking and Master Fee Schedule update *Optimizing technology assets Provide Human Resources Support to Departments • Conduct Recruitments to ensure a diverse group of qualified applicants • Salary and Benefits Surveys • Mandated Employee Training , i.e., Sexual Harassment • Records Retention - update to electronic storage of records • Employee Relations • Labor Relations Primary Department City Attorney's Office /Risk Manager City Clerk City Clerk / City Attorney Finance Department Human Resources Driver Departmental activity to promote safe operations and comply with legal mandates Charter Sect. 19 -2 requires general municipal elections be held biennially on the date of and consolidated with other statewide general elections in each even - numbered year Charter, Municipal Code, Brown Act, Government Code, Elections Code, Fair Political Practices Commission Regulations Departmental activity to support operations and to meet Federal, State, and local legal requirements Departmental activity to support operations and to meet Federal, State, and local legal requirements Timeline Continuous Nomination period: July 14 through August 8 Continuous Continuous Continuous Status On -going Respond to inquiries, candidate materials to be prepared by open of nomination period On -going On -going On -going Alameda Power and Telecom Work Program Objective Project Driver Timeline Status Address Telecom Financial issue Address AP &T debt structure including external debt repayment for Telecom System; monitor and recommend rates to maintain bond rating; maintain zero inter -fund advances; institute efficient business processes to meet overall goals; develop new key performance indicators The 2004 BANS are due in June 2009. Actions must be taken this year to ensure repayment options are considered and acted upon; restore telecom system to financial health Prior to June 2009 Discussion with PUB on options will start in Fall 2007 Recruit and retain workforce to support Electric Operations and Engineering With support from the Human Resources Department, ensure adequate number of trained staff to meet all objectives; Develop succession, attraction and retention plan, especially for critical job functions in Electric Operations such as journey lineworkers. Key employees retiring, neighboring utilities hiring away trained employees; emergency preparedness will be negatively impacted; customer response time will increase and reliability will decrease. On-going As per contract, labor management subcommittee has met and is developing options. Enhance Energy /Environmental Sustainability Evaluate alternatives for reducing carbon footprint through the purchase of additional 100% renewable resources Community and environmental sustainability Initiate 11/07 with completion in 5/08 Analysis of alternatives in progress - ......r,_•- --M _ -•,4.+ - - I : tri ," • -.I _ - ' tip - .ii-ti T ?•'. •i ,• is i*• x "'sF l i ••:. . . r . - 7• "-i ^ ' =• 1 •i, - :Q •'Ali _.i'•L-_'__ �i_ �. �� _��_.r1_ic:r,..).':��.,:.'1'aLs -'1 •K •[ _- ; . . 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' : Ir _ .7. • , _'y r ='r•• - v mac•' = _ _`_ __ �F. _ "r:s _r`„ =�� [: � L= .�...ai�..�_ "x�.- +.�Lca �'ik'�",_ a- ._.�:i�:w_4' .[�'.: ..�ii� -✓.�.• W1����..�.... a-�.._ _ ti� _� ,. ".�S!•w - _��� System Safety Ensure a high level of safety in all aspects of the operation. Ensure training, tools, policies and procedures are in place. Comply with all safety procedures. Safety and Reliability are essential to providing this essential public service. Continuous Ongoing System Reliability Develop and implement first Annual Operations Plan; Implement all reliability, maintenance, compliance, safety, and new business plans. Implement all PUB approved capital projects; maintain outage levels below that of surrounding communities; be prepared for emergencies. Safety and Reliability are essential to providing this essential public service. Jan -08 Development of operations plan has been initiated 1 Alameda Power and Telecom Work Program Objective Provide Customer Satisfaction Renewabies, Efficiency, GHG and Other Power Supply 2 Project Improve customer satisfaction with AP &T services; develop and implement plans to improve call handling capability; communicate in an inclusive and transparent manner to employees and public Implement energy efficiency programs as per PUB approved plan; implement solar rebate program; develop a resource plan that reflects community preferences balancing cost, risk, reliability and environment. Plan should include public input. Evaluate 100% renewable strategy. Provide support for added energy efficiency in City buildings. Economic Development via (1) continuing to offer 5-year discounted Economic Development electric rate (2) offering energy efficiency rebates and programs and (3) increasing renewable content of energy Driver Customer satisfacton needs to be improved Customer satisfaction, environmental responsibility, keeping rates lower than neighboring communities; legislative mandates, cost reduction Timeline Ongoing Onoing with multiple deadlines; Substantial progress by June 2008 Status New phone system purchased; cross - training in progress. Web site is being enhanced. 10 year energy efficiency plan will be approved by PUB in September. Implementation to be ramped up over 3 years. Solar workshop scheduled for Sep 19 and PUB approval scheduled for October. Implementation of solar program starts in January 2008. Continues for 10 years. Initial meeting to develop Resource Plan with PUB in November 2007 to be followed by customer input meetings. Economic Development rate on the books. DEVELOPMENT SERVICES DEPARTMENT WORK PROGRAM 2007 -09 Objective Project Activities ! Primary Agencies Drivers Timeline Status Former Navy Base Redevelopment Secure Conveyance of Alameda Point from the Navy and Negotiate Development Entitlements with SunCal 1. Facilitate City review and the community . engagement process in support of SunCal's Development Concept 2. Prepare a Fiscal Impact Analysis for the Alameda Point redevelopment project 3. Finalize and execute Public Trust Exchange Agreement with State Lands Commission. Negotiate, prepare and finalize with Navy, SunCal and environmental regulators all required environmental documents in support of Early Transfer 4. Negotiate Disposition and Development Agreement with SunCal DSD /PW /CA/Planning NAS Closure. Community desire to have Alameda Point redeveloped and integrated into Alameda as a mixed -use neighborhood with new jobs, housing, public amenities and open space. July 2007 - July 2009 ENA approved July 2007. Project Master Schedule completed. Weekly meetings with SunCal underway. Complete Bayport Development. The Bayport residential project includes 437 market -rate, single- family homes and 48 below- market duet townhomes. Public Works 1 Catel lus/ DSD Terms and conditions of the Bayport Disposition and Development Agreement All homes are anticipated to be sold by May 2008. Issuance of a Tax Allocation Bond in FY 2008/2009 (September 2008) As of July 31, 2007, all 485 lots have been conveyed. As of June 30, 2007, 435 building permits have been issued and a total of 392 homes sold (of which 344 closed). Alameda Landing Development - a mixed- use project of 400,000 square feet of office, 300,000 square feet of retail, 300 residential units and public amenities along the waterfront at the former FISC property. DSD 1 Public Works 1 Planning 1 Prologis & Harris Associates Alameda Landing DDA and related agreements Project build -out 2007 - 2027 DDA approved in Dec. 2006. In February 2007, Catellus submitted its Master Demolition, Infrastructure, Grading and Phasing Plan (MDIGP) for City review, along with its Phase One development plans. Phase One Demolition is scheduled to begin in October 2007 Complete Stargell Avenue 1 Webster Street (SR 260) Extension Project. The Stargell Avenue Extension Project is a public roadway required for continued redevelopment of the FISC, Alameda Point, and the entire west side of Alameda. DSD /Planning /Peralta Community College District 1) The realignment and relocation of the Stargell 1 Webster intersection is a traffic mitigation for the Alameda Landing Project 2) Timeliness requirements of $4 million STIP grant 3) Contractual requirements in Alameda Landing DDA Construction July 2008 - June 2009 In June 2007, 95% construction documents were submitted to the City and Caltrans for review. Construction is scheduled for July 2008 and construction completion in June 2009. Capital Projects CDBG- funded project to implement the 'West Alameda: Woodstock to Webster Neighborhood Improvement Plan." DSD /PW /Planning 1) Woodstock to Webster neighborhood 2) CDBG Timeliness Acquisition /Installation of Phase I improvements by April 2008. Initial phase will include lighting and streetscape improvements on Buena Vista, Poggi, Fifth and Eagle. Capital Projects- Affordable Housing Development of 39 -units of new, permanently affordable rental housing on a 2.5 -acre site north of Stargell Avenue. Resources for Community Development is the City's development partner. Housing Authority 1 DSD 1) A 1999 MOU between the City, ARRA, CIC, AHA, the County of Alameda, and the Alameda Point Collaborative. 2) A Settlement Agreement with Operation Dignity 3) Units satisfy very-low income housing obligation created by Bayport. Start Construction April 2008. $4 million pledged in local funds toward predevelopment and construction costs. Project received $3.5 million commitment from State. Additional funding applications underway. Planning approvals obtained and construction drawings to be submitted Fall 2007. AUSD /Former Island High School Housing Project Design development, Entitlements, Secure Funding DSD / HA AUSD 1 City desire for affordable housing Project completion as early as 2011 . 1 Objective Capital Projects - Affordable Housing Former Navy Property Development Tidelands Lease Management Capital Projects in Planning Stages • Capital Projects 2 Project Buena Vista Commons DEVELOPMENT SERVICES DEPARTMENT WORK PROGRAM 2007 -09 Conduct Homeless /PBC Screening for Coast Guard Housing and related Community Reuse Plan amendment. Following Navy publication of Notice of Surplus for approx. 40 acres of Coast Guard Housing, ARRA to commission analysis of existing homeless needs, conduct Community Reuse Plan amendment process. Lease negotiation of existing tenants: Ballena, Alameda Gateway, and Alameda Marina Business District Projects Support Historic Alameda Theatre and Civic Center Parking Structure Project Activities Negotiations for new leases 2301 Santa Clara Avenue Former Uniglobe Building, 1400 Park Street Park Street North of Lincoln Visioning, Park Street Streetscape & Town Center Project (Phase II) Hawthorn Suites Expansion (1628 Webster St.) Koka Project (650 Pacific Ave.) Complete construction, tenant the retail spaces, conduct openings, management of parking Primary Agencies DSD /HA DSD / PW 1 HA 1 Planning / CA DSD DSD /PSBA /EDSP /DT Vision Plan Drivers General Plan 1 Housing Element 1) Navy surplus notice 2) Legal obligation for ARRA to complete outreach to Homeless Providers and prepare Community Reuse Plan amendment. Depends on tenant: Ballena- refinance Gateway -Lease expiration Marina- request of tenant with 8 years remaining on lease Timeline Initial occupancy by September 2008 August 2007 - August 2009 Various On -going Status 8/7/07 - City Council approved second contract amendment with ADC for use of HOME funds. Construction scheduled to start week of 8/20/07. 8/21/07 - Notice to Proceed issued. ARRA to make application to Office of Economic Adjustment for grant to fund screening effort. Drafted request for Notice of Interest for Homeless Providers to initiate screening process. Preparation of homeless needs study RFP underway. In progress In contact with owners, estimate remediation will require - 2 years DSD /PSBA /EDSP /DT Vision Plan Scheduled for 8/29/07 DRT review. DSD / Planning / PSBA / Chamber 1 EDSP 1 DT Vision Plan RFP in the works for a consultant to handle the visioning process. DSD 1 Planning 1 WABA 1 EDSP 1 Webster Street Plan DSD 1 Planning 1 WABA 1 EDSP / Webster Street Plan DSD /PW /Planning & Bldg /CA/CM Alameda Downtown Vision Plan 2000 - Action B1.0 - Renovate /restore Alameda Theater. Under construction n progress DEVELOPMENT SERVICES DEPARTMENT WORK PROGRAM 2007 -09 i Objective Project Activities Primary Agencies Drivers Timeline Status Capital Projects Bridgeside Shopping Center a Final lease -out DDA fulfillment Economic Development Strategic Plan On -going Center and Nob Hill grand opening ceremonies were held on 2/21/07. The final spaces are being leased. Business Retention and Recruitment Citywide Recruitment/Retention Initiatives Includes: •Site Visits •Real Estate Forums and HR Directors Outreach Event •LAMBRA •Statewide Community Infrastructure Program (SCIP) •Alameda Towne Centre DSD 1 AP &T EDSP On- going /as needed In progress Housing Admininistration Bayport Buyer Selection Process Administration ADC / DSD General Plan 1 Housing Element 1 Inclusionary Ordinance On- going. Final below- market -rate buyers approved by September 2008 8/1/07 - 50 moderate- income homebuyers have purchased below- market -rate homes at Bayport. Eight final units remain to be built and sold. Homebuyer workshop held on 7- 21 -07. One Downpayment Assistance Loan closed in July 2007. Downpayment Assistance Program and First Time Homebuyer Workshops Administration DSD 1 First Home, Inc. General Plan 1 Housing Element On -going Alameda Affordable Housing Unit Administration Annual monitoring of 380 rental and 95 ownership units, including overseeing resales of below- market -rate units. DSD On -going Rehab Programs Housing Rehabilitation Provide below- market rate loans and emergency grants to rehab low- and moderate- income, owner - occupied single- family and duplex properties to correct code deficiencies, to health and safety issues, control I abate lead -based hazards and improve neighborhood. MD /RH On -going Four units in development. New program assisting residents with accessibility modifications is underway. Lead Abatement Program Public education, lead risk assessments and financial /technical assistance to property owners to remediate lead and other hazards in homes. MD /RH On -going Fourteen units under construction. Eleven in development. Six units ($30,000) completed under Partnership Grant with Alameda County Lead Poisoning Prevention Program. Non - Profit Rehab Provide financial and technical assistance to nonprofit organizations and public agencies providing CDBG - eligible services to acquire, install and/or improve facilities, including disabled access retrofit. MD /RH On -going Assisting Base -Reuse Division colleagues with Food Bank Trailer acquisition I installation Rental Rehabilitation Provide below- market rate loans to rehab eligible rental properties to conserve affordable rental stock, ensure code compliance, control / abate lead -based paint hazards and improve neighborhoods. MD/RH On -going Seven units are under construction and nine units are under development Maintenance Main Streets Business Association Liaison/Grant Agreements Administration / Annual BIA Reports and Assessments for PSBA and WABA On- going. Resolution of Intention /Set Public Hearing - 5/20/08 Public Hearing /Resolution to Confirm - 6/2/08 Includes attendance at monthly board meetings and mixer. Objective Rehab Programs Administration 4 DEVELOPMENT SERVICES DEPARTMENT WORK PROGRAM 2007 -09 Project Commercial Loan Program Administration Substantial Rehabilitation Leasing Activities Primary Agencies Drivers Timeline Status Assist owners of blighted commercial and mixed -use buildings leading to rehabilitation. SGR/MD Provide fee waivers, gap financing and technical assistance to owners to restore and/or develop new units in vacant or underutilized space within existing structures. Increases affordable housing for Section 8 Program. DSD New program. Create marketing materials. Process requests as received. EDSP, General Plan, Housing Element Projects at three locations under construction to develop seven new Section 8 units with 15 -year affordability covenants Property Management Dredging Alameda Point, FISC, Tidelands, Telephone Cell Towers P.M. Realty Group 1 DSD Generate revenue for the ARRA, CIC and City On -going Alameda Point, FISC, Tidelands, Telephone Cell Towers P.M. Realty Group / DSD Safety and Preservation of Historic Structures Building 1 Improvement Maintain navigable channel for Ready Reserve Fleet NB /Moffatt& Nichols/ DSD Maintain FISC until it transfers to Prologis; AP until fully conveyed Tidelands /cell On- going MARAD lease requires the Alameda channel to be 32 ft. in depth - MARAD funds Currently looking at a full dredge project in October 2007 Ensuring safety and secure buildings at Alameda Point P.M. Realty Group and Universal Protection Services / DSD Security issues September 1 - UPS will begin security services for 1- year contract A.P. Predevelopment Financials CDBG Administration Scoping the cost for installing central air in Building 1 P.M. Realty, Public Works Maintenance 1 DSD Facility operations Project is currently being scoped by PW and PM as to cost and other potential solutions Tracking/ maintaining financials for ARRA/SunCal ENA DSD ENA approved at 7/18 ARRA Loan Portfolio Management Administer annual grant and program income of approximately $1.5 million from HUD to benefit low- and moderate - income Alamedans. Actions include: preparation of Annual Action Plan, Annual CAPER Report, financial management, and subrecipient monitoring DSD CDBG Regulations Annual process Currently establishing spreadsheet and reporting mechanisms 1) Annual Action Plan - Jan - April 2) CAPER report - July - Sept. 'Redevelopment Plans Updates and Amendments Manage $9 million in loan receivables for CDBG, HOME, Redevelopment and Affordable Housing Unit Fee funds. DSD 1 AmeriNational Community Services Alameda Point Collaborative Coordination Consolidation of Community Improvement Plans and Corresponding Amendments DSD Federal and state regulatory requirements, terms of various promissory notes. On -going Day -to -day management. RFP to be issued for provider - services. Coordination with Alameda Point Collaborative regarding Legally Binding Agreement terms and conditions, leasing and property management issues, programs, policy issues and coordination with PM Realty, Gallagher and Lindsey, Alameda Unified School District DSD / Police I Fire 1 AUSD City obligation to fulfill homeless On -going accommodation requirements and enforce Legally Binding Agreements. Staff discuss property management and related issues weekly, as needed. Subleases and Legally Binding Agreements in place. Bi- monthly coordination meetings on- going. DEVELOPMENT SERVICES DEPARTMENT WORK PROGRAM 2007 -09 Objective Project Activities Primary Agencies Drivers Timeline Status Administration Board and Commission Support Provide support for: Economic Development Commission Social Services Human Relations Board Film Commission Rent Review Advisory Committee Alameda Youth Collaborative Various On-going Continuous City Facilities Technical Assistance to Alameda Fire Dept. Renegotiate lease for station personnel housing at 1709 Grand St. Lease expiration November 2007 8/27/07 - New lease being drafted 5 Objective Expand Affordable Housing Opportunities Improve Existing Facilities Continue Section 8 Program Implement HUD Programs Improve Service Delivery Improve Operational Efficiency W. HOUSING AUTHORITY OF THE CITY OF ALAMEDA WORK PROGRAM 2007 -2009 Project Work with the Housing Commission to develop an acquisition and development plan for expanding affordable housing opportunities using the remaining Measure A Guyton exemption. Develop a plan for the continued use of the Esperanza as an affordable housing complex, taking into consideration the physical needs assessment and levels of funding provided by HUD. Build additional parking area for Independence Plaza residents. Continue to pursue Section 8 funds from 2004. Work with other housing authorities in Alameda County to provide a county -wide waiting list for Section 8 applicants. Drivers Limited number of exception units, increase in requests for application of units for development of affordable units. State requirement to provide Alameda's share of affordable housing. Facility maintenance, physical needs assessment, level of funding provided by HUD Space needs of residents Financial recovery of funds Regional approach to providing Section 8 program ;1 4 Timeline /Status Ongoing Dec. 31, 2007 Jun. 30, 2008 Ongoing Jun. 30, 2008 4 Comply with HUD requirements for Annual Plan, achieving High Performer status for Section 8 and Public Housing programs, update leases and policies, etc. Provide services in an efficient and effective manner (e.g., adopting budget on time, completing budgeted projects, filling key positions as quickly as possible, reduced turnover time, etc. Continue efforts to reduce expenses (e.g., competitive contracting for services, products; gaining acceptance of HAR R P insurance for all complexes, streamline procedures, etc.) HUD Requirements Housing Authority operations and administration Continuous improvement of systems Jun. 30, 2008 Jun. 30, 2008 Ongoing Library Department Work Program 2007 -2009 Objective Project 1 Driver Timeline Status Long Range Plan for Library Service Develop a Long Range Plan for Library Service 2008- 2022 and recommendations for improvements to Bay Farm Island Library and West End Library; project involves Library Board, staff and community input with assistance of a consultant Initiated by the Library Board to provide direction for future library service needs before spending remaining Measure 0 funds on branch improvements. 5/07 - 12/08 RFP issued, due back on Sept 28, 2007 Branch Library Improvements Provide facility & service improvements to both Bay Farm Island and West End Libraries; project involves Library Board, staff and other City Agencies, with assistance by consultant Providing improvement to neighborhood libraries, community expectations In progress Small changes already implemented, other service improvements in process, additional changes pending based on consultant recommendations. Collaborative Projects with AUSD and College of Alameda • AUSD Successmaker software on library computers • Homework Coaching • College credit Computer Classes Joint efforts with AUSD Continuous In progress Enhance Children's Programs and Teen Programs Under Development • Online Live Homework Help • Bilingual Story Times — Spanish, Mandarin, Russian • Children Reading to (therapy) Dogs • Elementary School -age Book Discussion Group • JobSearch101 - Job preparation workshop for youth 14 -20 yrs. Collaboration with AR PD, College of Alameda., ACCYF • Active Afternoons @ the Library - video gaming days for teens Program Enhancements Various In progress Administrative Enhancements • Update Collections Development Policy • Serials Control Project • Database Cleanup Project Need to improve operational efficiency. Continuous On-going ^5tis. ,-•7; ` _ - . i rc + • - .`'r j -, • :-�, - 1 r 'Sd'', ti i- - YY 7 :'?L ✓ . -t - S. ,"i,r `fv : '• ' ti ti` r h '' i £T�. 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A IW I :' .S a• ��/za• � Ia r F• . . � ` . } � N: -aL - r s -•i[.C- : - •.� t � �jCK1•'' { 4 • •,+. . � .c'a .� i�te� Y- ` °4 M1' r`• �. `. L. . r . 1* "' - 't •� 7 . 1[ >•,a ,1 '' • -_I t 4 tiy r •am • i , 2 •l , . J i r. ! 1•_ ra { - � , te '1 ,F : ,.i i� l � � ."e . ' Y'. -•. R.. . ''�+- ' • - - . • =W ! _• -4: :...'i T +. l� . `•` ' 6� 1.. • - i-f•Y: •• . A . r .�T � • .% . .rrl � ;: * yy ' e -1 �_ . ii + _• - a�.'... r..- • ] . 'i' K. . - r• . Children's & Teen Service Programs On -going • Summer Reading Programs for children and teenagers • Toddler, Preschool, and School -age Story Times • Seasonal 'Special' Programs /Entertainment *Teen Advisory Council To provide a variety of programs of interest to the community in promoting a love of reading; maintaining or improving reading skills; socialization; homework assistance; general knowledge for learners of all levels. Continuous On-going Objective Adult Service Programs Operations of Main Library and Neighborhood Libraries 2 Project On-going • Lawyers in the Library • Adult Book Discussion Group • `Special' Programs Under Development • "Across the Pages" — One book community read Alameda Reads, Adult Literacy Program • Long Range Planning for Alameda Reads • Early Learning with Families Program (with Children's Services) • Answer Reference Questions • Check Materials In & Out • Re- shelve Collections • Select, Order & Process New Materials • De- select & Process CId /Damaged Materials • Prepare & Host library visits by classes, scouts, & other groups • Visit childcare centers, classrooms, PTA groups, etc. • Request & Process Interlibrary (outside of Alameda) Loans • Maintain Web Page • Handle public meeting room(s) bookings • Conduct Literacy Tutor Trainings • Conduct Literacy Student Interviews • Prepare Specialty Lists (books & web Sites) • Read & write reviews (print & non- print) • Monitor Library Customer behavior • Assist Customers with technology issues (printers, email, etc.) • General building maintenance • Accept & relocate book donations • Coordinate activities with Friends of the Library & Library Foundation Library Department Work Program 2007 -2009 Driver To provide a variety of programs of interest to the community in promoting a love of reading; maintaining or improving reading skills; socialization; homework assistance; general knowledge for learners of all levels. To provide a quality library for the community. Timeline Continuous Continuous On-going On-going Status Planning and Building Department Work Program 2007 -2009 Objective Project Driver Status General Plan Update Transportation Element Update: Update includes Planning Board ranked compliance with State Law highest priority. Transportation Commission and community. Required by State Law every 10 years. Current Transportation Element amended 1999. Draft functional classification system completed. Scoping session conducted for EIR. Planning BoardlTransportation Commission study session anticipated fall 2007. policies developed in conjunction with the Transportation Master Plan (TMP). Joint project with Public Works. Land Use Element - Retail and Business Services Planning Board ranked compliance with State Law highest priority. Required by State Law every 10 years. Current Land Use Element . Ensure the community's economic health. City Council interest in regulations for large format stores. Economic Development Strategic Plan Update underway by Development Services Department. Surveys completed. Section Update: Based on policies developed in conjunction with Economic Development Strategic Plan Update. Develop a definition of large format retail stores and prepare policies and regulations. Joint project with Development Services. Housing Element Update: Required by State to include Planning Board ranked compliance with State Law highest priority. Update required by State Law and HCD by June 2009. Planning Board must review draft and make recommendation by mid -2008. Conditional Approval of 2001 -2006 Housing Element required amendment to second unit ordinance. Community, Planning Board and City Council interest. Housing site inventory conducted spring /summer 2007. Recommendation to Council for approval of consultant contract fall 2007. Initial findings and recommendations to be developed winter 2007/2008. Draft ordinances prepared, pending circulation to other Departments and public input. Ad Hoc committee held 2 meetings to discuss workshop format. Recommendations to be presented to Planning Board in near future. new housing allocation to meet Alameda's share of regional housing needs. Plan must provide for affordable housing based on percentages established by the State for low, very low and moderate - income households. Adopt Density Bonus Ordinance as required by State Law and amend Second Unit Ordinance. Develop a public forum for discussion of facts about Measure A in the context of the Housing Element and its benefits and limitations on housing and transportation in Alameda. Amend Development Regulations Subdivision Ordinance Amendment, including Planning Board ranked compliance with State Law highest priority. AMC not in compliance with current Subdivision Map Act. Current subdivision ordinance does not provide for open space dedication. Council & community interest in condominium conversions. Initiated work with consultant. i Residential and Commercial Condominium Conversion. 1 Planning and Building Department Work Program 2007 -2009 Objective Amend Development Regulations (continued) Emergency preparedness and public safety program. Project Sustainable Ordinances: Extensive public outreach and education necessary for implementation. "Green" Building Ordinances to include anti- Styrofoam measures, a ban on wood - burning fireplaces and stoves in new construction, recommendations for charging station for electric vehicles in new developments, LEED - standards for new construction. Landscaping Ordinance Amendment: Include Bay - friendly landscape requirements, provide for tree preservation, and add design standards. Design Guidelines for the Waterfront, small -lot residential development, commercial (including historic commercial buildings) development and redevelopment. Parking Ordinance Amendment: Pending the outcome of the parking study for the Webster and Park Street Commercial Districts and development of the Parking Management and Implementation Plan. Revisions to include evaluation of parking exemption for 10 -year old buildings. Joint project with Development Services. Historic Preservation Ordinance Amendment: to include penalties, designation procedures and procedures for review of alterations. Public Arts Ordinance: Research proposed amendment to eliminate the cap for public art projects. Driver Community interest in environmental sustainability and Climate Protection Task Force. Planning Board ranked second after compliance with State Law. Implements the Northern Waterfront General Plan Amendment goals and policies. City's need to have appropriate development regulations to guide future development. Planning Board ranked third after compliance with State Law. Status Researched ordinances adopted in other communities. Presentation by StopWaste.org to Planning Board 3/12. Staff attending green building seminars. Staff work initiated on first round of green building codes. Circulating Request for Qualifications for consultant services. Business community interest. Ensure community's economic health. Planning Board ranked fourth after compliance with State Law. Recommendation of HAB Ad Hoc Committee for Phase 1. Need to prevent demolition of historic buildings. Public Art Commission recommendation. Ranked as highest priority. Development Services Dept. managing parking study underway for Park/Webster Street commercial districts to determine parking supply, demand and loading zone analysis. Public workshops conducted with business community 2/26 and 2/28. Planning Board review and initiation of ordinance anticipated winter 2007/2008. First draft ordinance reviewed by HAB 2006. Revisions near completion. Public Art commissioners researched ordinances of other municipalities Soft -story Seismic Retrofit Incentive Program: Develop an incentive program that encourages owners to improve seismic stability and safety of their buildings (primarily historic commercial buildings) in the event of an earthquake. Public safety and preservation of historic buildings. Pending hiring consultant to assist staff in inventory of soft story buildings. 2 Planning and Building Department Work Program 2007 -2009 ObI j ective pro +ect 1 Driver Status Prepare Station Area Plan for Alameda Point Prepare Station Area Plan for Alameda Point: Plan to Required by Settlement Agreement with Oakland. Planned Development Concept for Alameda Point, grant funding from MTC, community interest in transit- oriented development. First workshop to discuss land use alternatives held March 2007. Next workshop regarding land use alternatives and parking strategies to be held fall 2007. Public workshop to discuss public improvement relocate Main Street ferry terminal to create a multi- transit station as recommended in the PDC. Global Sustainability Prepare Local Action Plan for Climate Protection, to Community and global sustainability needs. Council - appointed climate Protection Task Force meets monthly. Established baseline year and collected emissions data. Task Force's preliminary recommendations being evaluated for their potential to reduce greenhouse gas emissions using ICLEI modeling software and as basis for Alameda's ririi !Minn tarnAt implement International Council for Local Environmental Initiatives Cities for Climate Protection Campaign: Potential implementation of long-term programs and projects that the Climate Protection Task Force is developing. Maintain existing City facilities Carnegie Restoration and Preservation Project: Need for cost- effective use of City - owned building, community interest in building as a significant historic resource. Council approved contract with Muller & Caulfield Architects. First public workshop conducted Aug. 30 to review constraints and opportunities and discuss use and occupancy of the Carnegie. Explore options for restoration and preservation of the Carnegie Building. Develop a Facilities Master Plan Facilities Master Plan: Identify funding and prepare Improve service delivery and access to local government, enhance collaboration between departments, cost - effective use of City -owned properties. Data collection started: list of City -owned properties, 2003 Corp Yard Plan, System and Assessment Improvement Plan. master plans for building infrastructure improvements. Joint project with City Manager's Office and Public Works. i•....+.. _v.lti. .. .. ...-...—.— Y_...—.—.. 1�-_........ �—_ s........J._ ..._• J' .:.._. .rr 5: _ _ .,- _ - iii u „ _ Process Development Applications and Major Project Entitlements Ranches Neighborhood Overlay District Alameda Landing Shipways /Marina Village Alameda Towne Centre: Planned Development Amendment Harbor Bay Isle Village VI Alameda Point Initiated by City Council on behalf of the Ranches Neighborhood. Catellus /Prologis Legacy Partners Harsch investment Properties The Doric Group SunCal Consultant preparing photographic survey of existing neighborhood and illustrations of proposed overlay 3 Objective Coordinate Regional or National Planning and Building Activities Provide Planning & Building Services Promote Public Awareness of Local History & Architecture and Provide Resources & Incentives for Historic Preservation Promote Cultural Arts and Implement the Public Art Ordinance. Project Oakland/Chinatown Task Force Oakland /Alameda Council Committee Association of Bay Area Governments (ABAG) ABAG Bay Trail Project International Code Council Alameda County Assessors Office Congestion Management Agency Planning and Building Department Work Program 2007 -2009 Driver Status Manage permit tracking system and fee collections Review and issue Building Permits Conduct building inspections Code compliance Zone changes, General Plan Amendments, use permits, variances, design reviews, etc. On -going Implement projects as identified by HAB (see attached) implement projects as identified by Public Arts Commission (see attached) Total value all permits $152 million FY 2006-2007 Issued 6,012 permits 45,000 building inspections FY 2006-2007 4,860 code compliance inspections FY 2006-2007 800 applications in FY 2006-2007 State requirement to maintain status as a Certified Local Government Public Arts Commission Varies Varies 4 Planning and Building Department Work Plan Attachment I Historic Advisory Board Projects Objective Project Driver Status Promote Public Awareness of Local History & Architecture and Provide Resources & Incentives for Historic Preservation Establish a plaque or marker program for historic properties Recommendation of HAB Ad Hoc Committee for Phase 2. Staff researched plaque program in /San Francisco. AAPS may be willing to participate in funding. Develop an on -line Citywide historic property database with photos using the California Resources Inventory Database (CHRID). Recommendation of HAB Ad Hoc Committee for Phase 1. Need to streamline building plan review and permit processes for historic buildings. Participated in demonstration of CHRID. Requested consultant proposal for database services. First Phase: Create database format and link to ACCELA and CIS. Develop a historic building materials source list and make samples of materials available such as, windows, paneling and molding Recommendation of HAB Ad Hoc Committee for Phase 1. Need to streamline building plan review and permit processes for historic buildings. Annually celebrate Historic Preservation Month and have programs and events Recommendation of HAB Ad Hoc Committee for Phase 2. Community interest. Preservation Month celebrated in 2006, Preservation Season celebrated in 2007. Provide a centralized research center or City archive for historic buildings Recommendation of HAB Ad Hoc Committee for Phase 3. Begin with an inventory of relevant documents in collaboration with The Alameda Museum and City Library. Conduct a detailed survey of 1850's through 1870's buildings Recommendation of HAB Ad Hoc Committee for Phase 3. Consultant services required. Designate more Historic Monuments and Signs Recommendation of HAB Ad Hoc Committee for Phase 3. Consultant services required. Note: Board's number one priority included in workplan page 2 - Historic Preservation Ordinance Amendment Planning and Building Department Work Plan Attachment 1 Historic Advisory Board Projects Objective Project Driver Status Promote Public Awareness of Local History & Architecture and Provide Resources & Incentives for Historic Preservation (continued) Designate Historic Overlay Districts Conduct a survey of significant accessory structures that are not adequately addressed in existing surveys Determine feasibility of a Mills Act program to provide tax incentives for restoration and rehabilitation of historic buildings in Alameda Create a comprehensive permanent exhibit of Alameda history and historical architecture Recommendation of HAB Ad Hoc Committee for Phase 3. Recommendation of HAB Ad Hoc Committee for Phase 4. Recommendation of HAB Ad Hoc Committee for Phase 4. Need to provide incentives for restoration and preservation of historic buildings, especially in commercial areas. Recommendation of HAB Ad Hoc Committee for Phase 5. Consultant services required. Consultant services required. Confirm with finance Director. Requires City Council approval of program. Planning and Building Department Work Plan Attachment ll Public Arts Commission Projects Objective Project Driver Status Promote Cultural Arts and Implement the Public Art Ordinance. Establish a review process and maintain a catalog for use by the Commission. Public Art Commission recommendation. Ranked as second priority. Staff researched a variety of cultural arts grant programs; work has begun on program outline including potential eligible projects and eligible recipients Create and maintain a dedicated Alameda Public Art page on the City's website. Public Art Commission recommendation. Ranked as third priority. Design a grant program and develop a process to administer the Public Art Grants Program. Initiated by City Council. Public Art Commission ranked as fourth priority. Develop an Artist Resource brochure for use by applicants and the public. Public Art Commission recommendation. Ranked as fifth priority. Approve improvements to City facilities to provide gallery and other arts space. Community desire for no -cost gallery space. Public Art Commission ranked as sixth priority Note: Commission's number one priority included in workplan page 2 - Public Arts Ordinance Amendment Objective Communications Interoperability Regional Project Disaster Preparedness Disaster Preparedness Training Identifying Options for Fire Station 3 Replacement Renegotiate EMS Transport Contract Update Fire Codes Project Regional effort working with Alameda and Contra Costa Counties and all cities in these counties to developing a digital communication system designed to link public safety communication systems in the two counties. Interoperability will also be extended to other City Departments. Update Disaster Mitigation Plan Multi - Jurisdictional Anti- Terrorism Training Exercise (72 hr event) Fire Station 3 Feasibility Study Alameda County EMS Contract - Ambulance/Paramedic Provider Agreement Adoption of the 2006 CFC and CBC based on the IFC and IBC Public Safety Services Fire and Police Departments Work Program 2007 -2009 Primary Department Fire/Police Fire/CMO/All departments Police/Alameda County Sheriff Fire/Development Services Fire 1 City Manager 1 City Attorney Fire /Planning and Building Driver Enhanced communications, disaster preparedness Disaster Preparedness Disaster Preparedness Facility Improvement, improve service delivery Contract expired State requirements Timeline Dec 08 to Dec 10 In progress Sept. 07 Ongoing 9/30/07 1/1/08 Status Committees have formed and are in the initial phases of system configuration and hardware requirements. JPA participation approved by City Council. Input for plan by all departments, final plan being developed by contractor. Public meetings will be conducted. Preparation and coordination in progress. A joint effort of Fire and Development Services departments to do a limited study of potential sites in progress. Proposal to be considered for feasibility study in Sept Oct. Draft contract currently being reviewed by Alameda County Administrators. Waiting to either return to resolve questions or have reviewed by City of Alameda officials. The adoption process will begin after July 1, 2007. Working with Building and Planning to develop package. 1 Objective Upgrade CAD /RMS Police Department Recruitments Project Computer Aided Dispatch and Records Management System Upgrade to include wireless Mobile Digital Terminals in police vehicles. Recruiting statewide to fill expected vacancies in the Police Officer and Dispatcher ranks. Anticipating up to ten officer positions and three dispatcher positions created by service and injury retirements. Public Safety Services Fire and Police Departments Work Program 2007 -2009 Primary Department Police Police Department/Human Resources Department Driver Technology support to operations Current and anticipated attrition through retirements. Increased competition within region for qualified officer and dispatchers. Timeline Jan 08 completion Continuous Status Project is in the final stages. Cut over to upgraded system anticipated Winter 2008. Continued recruiting and hiring for expected vacancies will continue into 2008. Establish Protocol for Addressing Accidents/ Emergencies in the Tubes Ensure a safe community by providing police services Ensure a safe community by providing fire services Address Fire Administration office space issue 2 In conjunction with the Public Works Department developing strategies for response to emergencies /accidents in the tubes. (Goal being the calming /clearing of traffic back -ups). Police Department operations: •Patrol •Internal Affairs ■Administration •Traffic • Investigations Fire Department operations: •Suppression •Emergency Medical Response •Administration • Fire Inspection •Disaster Preparedness Police Police Department Fire Department Move Admin to Alameda Point, Building Fire /Public #1, City Hall West. Works /DSD Community interest Ongoing departmental activities Ongoing departmental activities Space needs Sept. 07 On -going On-going Sept. 30 - move in In progress Continuous Continuous In progress Objective Project Public Works Department Work Program 2007 -2009 Driver Timeline Status Continuous Improvement of Systems Transportation - Planning Comprehensive Sidewalk Replacement Program Regional Transportation Projects Improve Ferry Service Delivery 1 Update Street Tree Master Plan Update Sewer Master Plan Storm Drainage Master Plan ■ Transportation Master Plan - Transportation Element Update; joint project with Planning and Building Pedestrian Plan Improved street scape, long term impact of selecting appropriate species Update existing deficiency report Update existing deficiency report City Council Priority Requests from Public ■ December 2008 February 2009 10/8/2006 to 11/2/07 Summer 2008 In progress Plan Update - Identify deficiencies based on existing /future demands. Reviewing ph 1 video assessment to determine deficiencies. Identified Pilot area for flow monitoring. Plan Update - Identify needed improvements and capacity for future development. Compiling culvert inventory and photos Staff and Consultant working on CEQA document. Includes initiation of new comprehensive sidewalk replacement program as well as overseeing property owner notice & repairs; and completion of temporary sidewalk repairs (i.e. grinds and fillets). Projects include: 1880 at 29th and 23rd, Broadway Jackson; 1880 at High and 42nd; Park Street Triangle, Estuary Bridges Retrofit; Fruitvale Bridge Lifeline Retrofit AOFS/HBM Ferry Operations City Council Priority Requests from Public Pedestrian Access City Council Priority Requests from Public Economic /Community Development City Council Priority Requests from Public Provide cost competitive services May 2008 On -going On-going coordination construction completed between 2010 to 2012 June 2008 to June 2009 Administrative draft is currently being finalized, held a meetings with City's Ped Plan Task Force Varies by project Coordinating with County, Oakland and Caltrans Call for bids for operation of AOFS and HBM ferry operations. Objective Project Public Works Department Work Program 2007 -2009 Driver Timeline Status Support Economic Development Transportation - Safe Routes to School Environmental Protection CIP Implementation - Building CIP implementation - Ferries 2 Private Development Entitlements - Plan & Environmental Reviews currently active: Bayport, Alameda Landing, Stargell Extension, Alamelja Point Implement innovative approach to encourage walk/bike /carpool to school in consultation with AUSD, PTA, and APD. Support and participate in the Climate Task Force efforts, and address, as part of the integrated waste management program, waste reduction elements including anti - styrofoam measure; conduct public ,outreach Alternative Fuel Fleet Transition. Continue purchase of alternative fuel vehicles that meet departments' needs, install emission filters on diesel vehicles to improve air quality; install bio- diesel pump and tank at gas dock; Peralta engines & generator replacement; monitor effectiveness and concerns. Projects include: roofs at APD, MSC, and Mastick; interior repairs to Veteran's Bldg; emergency generators at City buildings. Projects include: Main Street barge drydock; Harbor Bay terminal improvements; Bay Breeze water jets Economic /Community Development in conjunction with DSD, Planning & Building and CMO Pedestrian Access City Council Priority Requests from Public City goal to reduce greenhouse emissions Needed infrastructure improvement Needed infrastructure improvement Project Driven On -going Fall 2007 Continuous Varies by project Varies by project On -going review of improvement plans, environmental documents & agreements associated with private development projects. Draft maps for Otis /Lincoln /Neri schools developed. Review with AUSD. Implement with Walk & Roll activities. Complete all school maps by 06/09. Maintain /update annually. Participating on Task Force, researched ordinances, work with City Attorney, developing outreach efforts Three vehicles completed; two to be done in FY 07 -08 On -going Varies by project Public Works Department Work Program 2007 -2009 objective , Project Driver Timeline Status CIP Implementation - Parks Projects include: Godfrey - drainage & playfield; Lincoln- grading & kitchen; Rittler- irrigation; Woodstock - ,,drainage & field Needed infrastructure improvement Varies by project On -going CIP Implementation - Preventative Maintenance Projects include sewer point repairs /back -ups; storm /sewer pump stations; parking meters; buildings; fleet maintenance; signage; striping & curb markings; emergency generators; and contract admin. for pest control, janitorial, landscape, tree pruning and removal, HVAC, etc. Needed infrastructure improvement Varies by project , On -going CIP Implementation - Sewer Sanitary Sewer Management Plan State mandated January 2009 Interim SSMP Forms submitted, working on Measures and Activities elements. Required by RWQCB and SWRCB to i.d. condition of sewers and reduce inflow & infiltration Projects include cyclic projects (Grand Street, Liberty Ave., Pacific Ave., Buena Vista Ave., and Lincoln Ave.), pump station upgrades (Otis, Willow/Whitehall), and monitoring and reporting State-mandated sewer system overflow (550) Needed infrastructure improvement On -going Varies by project CIP Implementation - Signals Projects include signal coordination for Eight St. (Central to Lincoln); Davy Jr. /island Drive /Doolittle; Park St. (Otis Dr. to San Jose) and Otis Dr (Willow to Broadway); traffic signal design at Pacific/Webster; and replacement of 12 obsolete controllers. Needed infrastructure improvement City Council Priority Requests from Public On -going Varies by project - 3 Public Works Department Work Program 2007 -2009 Objective Project Driver Timeline Status CIP Implementation - Storm Water Projects include: culvert repairs city- wide to address ponding concerns, drainage swale improvements at the Golf Course, curb and gutter repairs, storm drain stenciling, pump station upgrades, trash rack for Eastshore pump station, maintenance and repairs for HBI and South Shore lagoons, installation or flow metering equipment, and West Nile Program. Needed infrastructure improvement. NPDES and State mandates. Public health and safety. City Council Priority Requests from Public on -going Varies by project CIP Implementation - Streets Utility trench ordinance and 5 -yr. resurfacing plan Maintenance of City's infrastructure September 2008 to March 2009 Prevent unnecessary trenching in newly surfaced streets by providing utility companies with 5 year pavement management plan. Projects include: ADA curb ramp upgrades, resurfacing program, striping program, pavement management system updates, integrate utility trench ordinance, with five -year resurfacing plan. Provide ADA access ramps in high pedestrian areas, public health and safety, and maintenance of City's infrastructure On -going Varies by project Ballena Bay Bridge Seismic Retrofit Maintenance of City's infrastructure 8/1/2006 to 1 0/12/07 Caltrans Authority to Bid issued May 18th. tY Y Grand Street and Ballena Bridge Preventative Maintenance Maintenance of City's infrastructure 2/6/2007 to 1/08 Work includes grouting and surface coats to p revent degradation of concrete. Install hand rail on Grand. Traffic Calming Projects include: in- pavement lights (Park Street, Webster Street, Eight/Taylor); Fernside Blvd. petition and Grand Street Petition. Pedestrian Access, Speeding Concerns City Council, Requests from Public 7/1/2006 to 10/31/07 Project locations include Park Street, Webster Street and Eight/Taylor. Collection of traffic data. 4 Objective Develop a Facilities Master Plan Transportation Planning 47%4,, Environmental Protection Project Facilities Master Plan: Identify funding and prepare master plans for building infrastructure improvements. Joint project with City Manager's Office and Planning and Building. Bike Plan Public Works Department Work Program 2007 -2009 Driver Improve service delivery and access to local government, enhance collaboration between departments, cost - effective use of City - owned properties. City Council Priority Requests from Public Timeline End of 2008 Status Data collection started: list of City -owned properties, 2003 Corp Yard Plan, System and Assessment Improvement Plan Work scope for this project will be ready in the fall of 2007 TDM/TSM Plan Transit Plan Implementation of State Clean Water Permit. Projects include: review, approval, inspection and O&M of urban runoff treatment measures and construction SW P PP; industrial & illicit discharge enforcement & inspections; pollutants of concern (copper, mercury, and PCB) reduction program; and public education events. Universal Waste Handling. Program includes annual E -scrap collection event, fluorescent bulb recycling, & household /municipal battery recvclina. City Council Priority Requests from Public City Council Priority Requests from Public Summer of 2008 End of 2009 Consultant will be hired in Fall of 2007 Will initiate work in the Spring of 2008 RWQCB permit State mandated On -going On-going Completed Bridgeside Center, Peets, Venture, Ettore and North Loop Center Phase 1. Working with Bay Ship & Yacht and North Loop Center Phase 2. Public education events include Earth Day, Coastal Clean Up, Farmer's Market, Art & Wine Faire, PB &J, Caterpillar Puppet Show, Schools, Sand Castle On -going 5 Public Works Department Work Program 2007 -2009 objective Project Driver Timeline Status Environmental Issues . Integrated Waste Handling. Management of agreements with ACl & WM; used -oil recycling, marina program; grant applications and annual reporting; exemption requests; and customer service issues_ State mandated On-going Import Mitigation, Used Oil, Recycled Product Annual Reporting and Grant Applications Main Street Wetlands - Monitoring and Reporting RWQCB permit On-going Final report complete to RWQCB, pending their approval Doolittle Landfill. Monitor and respond to issues related to water and air quality requirements at the Doolittle Landfill State- mandated water and air quality requirements On-going _ Property Management On-going administration including dev. annual budgets/engineer's reports for 2 Assessment Districts with 8 separate zones, management of maintenance contracts; private encroachments; etc. Budget On-going On- going, investigating bringing contract management in -house and combining with 0.25 FTE for garage maintenance Improvement of Systems Review admin. systems and procedures & implement improvements. Current projects include: street sweeper schedules; fleet management software; upgrade gas dock/fuel monitoring capabilities; AP &T Franchise Renewal and Comcast Franchise Renewal Improved efficiency and productivity Varies by project On-going Transportation - Alternative Modes Programs include: BCDC Bay Trail Access Path, Central Avenue Bike Lane, Fernside Bike Path, Bus Shelter maintenance, and Paratransit oroaram. Multi -modal Access City Council Priority Requests from Public On-going Varies by project 6 Public Works Department Work Program 2007 -2009 Objective Transportation - Planning Support to Commissions and Task Forces Environmental Protection Project Transit Operations Coordination with AC Transit Staff support for Transportation Commission; Pedestrian Safety Task Force Invasive Spartina Elimination Program Driver City Council Priority Transportation and safety issues California State Conservancy Timeline On-going Continuous 2005 to 12/08 7 Status Parking restrictions at bus stops to be completed by end of 2007. Working on EcoPass, Transit/Streets Agreement/Otis Drive to Shoreline Possible rerouting. ILC meets quarterly. On-going Continuing program of eradication of Spartina cordgrass throughout the City's waterways. Third year of the program. Recreation, Parks and Golf Operations Work Program 2007 -2009 .Objective Project Driver Timeline Status Fiscally Stabilize Golf Course Operations Prepare and implement comprehensive operational review of Golf Course operations. Enhance operations and revenues Spring 2008 Consultant's report being reviewed. Continued Implementation action of Turf Management Plan In conjunction with the Public Works Department: Renovation of Godfrey Field Renovation of Rit#ler Field Renovation of Lincoln Park Field Facility Improvement Fall 2007 Spring 2008 Fall 2008 In progress. Design in progress. Design to begin in late 2007. Facility Improvement Replace Krusi Park Recreation Building; project in conjunction with Public Works Department Facility Improvement Spring 2008 Design to begin in late 2007. Facility Improvement Construction of Bayport Park Recreation Building Community Need Winter 2008 Design in progress. Support Youth Commission Implementation of a Youth Advisory Commission to advise Council on youth related issues. Community Groups, Council Fall 2007 Council approved ordinance at 8/21/07 Meeting. Implementation anticipated in 2007 -08 school year. Teen Programming Opportunities Instituted operation of Middle School Sports Program Expand Youth Employment Training Workshop Institute After School Program at Bayport Park AUSD, community interest Fall 2007 Spring 2008 Spring 2008 Program scheduled to begin during 2007 -08 school year. In progress. In progress Expand Senior Program Opportunities Expand programming to evening hours Requests from younger, more active senior community. Summer /Fall 2007 Program has been expanded to include evening hours. Alameda Museum Business & Fundraising Plan Review business and financial plan. Council review of business plan required by lease subsidy agreement 'In Process Plan scheduled to be submitted for review in Sept. /Oct. 1 p Objective Estuary Park Task Force Facility Improvement L�'9 Tfi + ^,� ,��i '4! � �r� 1•.'Yi: •�,ra Y F. ��.., *�•'N+'ri`h �� {r �- � Department Operations 2 Project Initiate meetings with Task Force to identify potential funding. Thompson /Encinal Field Renovation Initiate discussions to identify scope of work. Maintain City Parks & Recreation Assets Continue to Operate Ongoing Recreation Programs Recreation, Parks and Golf Operations Work Program 2007 -2009 Driver Community Groups Community Groups, AUSD Timeline Sept. /Oct. 2007 TBD Continue to maintain City recreation and park assets Department operations to provide recreational services to the community Department operations to provide and maintain quality facilities to the community Ongoing Ongoing Status New project, not yet initiated Continuous Continuous •