2007-11-20 PacketCITY OF ALAMEDA • CALIFORNIA SPECIAL MEETING OF THE CITY COUNCIL TUESDAY - - -- NOVEMBER 20, 2007 - - - 7:00 P . M. Time: Tuesday, November 20, 2007, 7:00 p.m. Place: Chimers Conference Room, City Hall, corner of Santa Clara Avenue and Oak Street Agenda: 1. Roll Call - City Council 2. Public Comment on Agenda Items Only Anyone wishing to speak on agenda items only, may speak for a maximum of 3 minutes per item 3. Adjournment to Closed Session to consider: 3 -A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Name of case: Chow v. City of Alameda, et al. 4. Announcement of Action Taken in Closed Session, if any 5. Adjournment - City Council CITY OF ALAMEDA • CALIFORNIA SPECIAL MEETING OF THE COMMUNITY IMPROVEMENT COMMISSION TUESDAY - - - NOVEMBER 20, 2007 - - - 7:25 P.M. Location: City Council Chimers, City Hall, corner of Santa Clara Avenue and Oak Street. Public Participation Anyone wishing to address the Commission on agenda items or business introduced by the Commission may speak for a maximum of 3 minutes per agenda item when the subject is before the Commission. Please file a speaker's slip with the Deputy City Clerk if you wish to speak. PLEDGE OF ALLEGIANCE 1. ROLL CALL - CIC 2. SPECIAL ORDERS OF THE DAY 2-A. Update on the Alameda Theater, Cineplex, and Parking Structure Project. (Development Services) 3. MINUTES 3 -A. Minutes of the Special Joint City Council and Community Improvement Commission Meeting held on November 6, 2007. (City Clerk) 4. AGENDA ITEMS None. 5. ADJOURNMENT - CIC Bever y John Community Im ha r en1 Commission CITY OF ALAMEDA • CALIFORNIA IF YOU WISH TO ADDRESS THE COUNCIL: 1. Please file a speaker's slip with the Deputy City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three (3) minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. 3. Applause and demonstration are prohibited during Council meetings. AGENDA REGULAR MEETING OF THE CITY COUNCIL TUESDAY NOVEMBER 20, 2007 -- - -- - 7:30 P.M. [Note: Regular Council Meeting convenes at 7:30 pm, City Hall, Council Chambers, corner of Santa Clara Ave and Oak St] The Order of Business for City Council Meeting is as follows: 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders of the Day and Announcements 4. Consent Calendar 5. Agenda Items 6. Oral Communications, Non- Agenda (Public Comment) 7. Council Communications (Communications from Council) 8. Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilmembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Deputy City Clerk if you wish to address the City Council SPECIAL MEETING OF THE CITY COUNCIL 7:00 P.M. CITY COUNCIL CHAMBERS CONFERENCE ROOM Separate Agenda (Closed Session) SPECIAL OF THE COMMUNITY IMPROVEMENT COMMISSION 7:25 P.M. CITY COUNCIL CHAMBERS Separate Agenda 1. ROLL CALL - City Council 2. AGENDA CHANGES 3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS 3 -A. Presentation by the Alameda Museum regarding the Museum Business Plan. 4. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council or a member of the public 4-A. Minutes of the Special City Council Meeting, the Special Joint City Council and Housing Authority Board of Commissioners Meeting, the Special Joint City Council and Community Improvement Commission Meeting and the Regular City Council Meeting held on November 6, 2007; and Special City Council Meeting held on November 7, 2007. (City Clerk) 4 -B. Bills for ratification. (Finance) 4 -C. Recommendation to accept the Quarterly Investment Report for period ending September 30, 2007. (Finance) 4-D. Recommendation to accept the work of William P. Young Construction for the Ballena Bay Bridge Seismic Retrofit Project, No. P.W. 05- 00 -09. (Public Works) 4 -E. Recommendation to award a Contract in the amount of $102,177, including contingencies, to Robert C. Terry, dba: Comfort Air Mechanical Systems, for the annual heating, ventilating, and air conditioning systems maintenance in various City facilities, No. P.W. 09-07-30. (Public Works) 4 -F. Adoption of Resolution Authorizing Applications to the Caltrans Safe Routes to School Program for Fiscal Years 2006/2007 and 2007/2008 and the Use of City Matching Funds for Construction of Pedestrian Access and Street Crossing Improvements near Franklin Elementary School and Wood Middle School and for Purchase and Installation of Radar Speed Signs. (Public Works) 4 -G. Adoption of Resolution Authorizing Open Market Purchase from Berendo Solutions, Inc. of Los Angeles, California, Pursuant to Section 3 -15 of the Alameda City Charter for Electronic Citation Software. [Requires four affirmative votes] (Police) 4 -H. Final passage of Ordinance Amending the Alameda Municipal Code by Amending Chapter XIII (Building and Housing) by Repealing Article I (Uniform Codes Relating to Building, Housing and Technical Codes) in Its Entirety and Adding a New Article I (Uniform Codes Relating to Building, Housing and Technical Codes) to Adopt the 2007 California Building Code, the 2007 California Historical Building Code, the 2007 California Electrical Code, the 2007 California Plumbing Code, the 2007 California Mechanical Code, the 2007 California Energy Code, the 1997 Uniform Housing Code, and the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings, and by Amending Chapter XV (Fire Prevention) by Repealing Section 15- 1 in Its Entirety and by Adding a New Section 15 -1 to Adopt the 2007 California Fire Code. (Planning and Building) 5. REGULAR AGENDA ITEMS 5 -A. Recommendation to accept the improvements and release the Subdivision Bond for Tract 7170 (Marina Cove) subject to receiving a Maintenance Bond for improvements and landscaping and authorize the City Manager to execute an Amendment to the Annual Landscape Maintenance Contract in the amount of $24,000 to maintain the parking strip within the Marina Cove development. (Public Works) 5 -B. Recommendation to approve re -use of the Carnegie Building as the Community Arts/Planning and Building Center, amend the Contract with Muller & Caulfield Architects to provide architectural and engineering services for design development through the construction phase of the Carnegie Restoration and Preservation Project, appropriate funds in the amount of $481,816 to execute the Contract, and authorize the City Manager to seek debt financing. (Planning and Building) 6. ORAL COMMUNICATIONS, NON - AGENDA (Public Comment) Any person may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance, that is not on the agenda 7. COUNCIL COMMUNICATIONS (Communications from Council) Councilmembers can address any matter, including reporting on any Conferences or meetings attended 8. ADJOURNMENT - City Council * ** • For use in preparing the official Record, speakers reading a written statement are invited to submit a copy to the City Clerk at the meeting or e -mail to: lweisige @ci.alameda.ca.us • Sign language interpreters will be available on request. Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 72 hours prior to the Meeting to request an interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 747 -4800 or TDD number 522 -7538 either prior to, or at, the Council Meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Audio Tapes of the meeting are available upon request. • Please contact the City Clerk at 747-4800 or TDD number 522 -7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. CITY OF ALAMEDA Memorandum To: Honorable Chair and Members of the Community Improvement Commission From: Debra Kurita Executive Director Date: November 20, 2007 Re: Report on Alameda Theater, Cineplex, and Parking Structure Project Construction Update BACKGROUND The City of Alameda Community Improvement Commission (CIC) approved construction contracts with C. Overaa & Co. (Overaa) on July 26, 2006, for the rehabilitation and restoration of the historic Alameda Theater and the design -build new construction of the Civic Center Parking Garage. The CIC approved the Theater construction contract for $8,800,000 and approved the parking garage design -build contract for $9,104,000 with the condition that the garage project be value - engineered within the C1C's budget before the construction phase commenced. Since contract approval in July, CIC staff and Overaa finalized the value- engineering for the garage design, reducing the contract price to within the CIO's budget. The original contract price of $9,1 04,000 was reduced by $604,000, resulting in a final contract price of $8,500,000. The Theater construction contract commenced in October 2006; the design phase of the parking garage project started in August 2006; and the construction phase of the parking garage began in October 2006. The overall project consists of an eight - screen movie theater, including a 484 -seat, single - screen theater in the historic Alameda theater and seven screens in the new cineplex, 6,100 square feet of retail, and a 341 - space parking garage. DISCUSSION The status of both the Theater and parking garage projects, including the budget, payments, and schedule, are provided in Attachments 1 and 2, respectively. Both projects are expected to be complete in January 2008. Concurrently, Alameda Entertainment Associates (AEA), the movie operator, will install tenant improvements in the historic Theater. The grand opening for the parking structure is currently anticipated for early 2008; the Alameda Theater is scheduled to open in March 2008 (Attachment 3). A summary of the status of each project is provided below. CIC Agenda Item #2 -A 11-20-07 Honorable Chair and November 20, 2007 Members of the Community Improvement Commission Page 2 of 4 Alameda Theater Overaa's contract for the Alameda Theater has achieved substantial completion for the stage, projection room, and retail spaces and is expected for other key tenant - improvement areas, such as the auditorium and concession area, in mid - December. Final completion for the CIC's contract with Overaa is anticipated for mid - January. The following presents the major tasks Overaa has accomplished or made progress on over the last month: • Installed storefront doors, glazing, and spandrel glass. • Completed decorative niche repair and painting and installation of fabric- wrapped acoustical panels in the first floor of the auditorium. • Continued with other paint work in the lobby. • Completed concession area plumbing installation and commenced concession tile work. • Completed trenching across Central Avenue and energized permanent power. • Continued with other electrical, plumbing, and mechanical work. • Commenced roofing work for mechanical room and marquee canopy. Cumulative current and pending contract changes are estimated to require the use of approximately $01 7,000 in contingency funds, or approximately 83 percent of the CIC's contingency budget, including the budget for retail tenant improvement allowances. The total contingency budget for the Theater is $1.1 million (Attachment 1). Parking Garage Overaa has made progress on the following scope of work for the garage: • Erecting metal -stud walls for elevator and stair towers. • Installing stairs for both stair towers. • Continuing work on elevator rails, platform, and car. • Commencing painting of the northern and western elevations and interior floor striping. • Installing interior signage. Honorable Chair and November 20, 2007 Members of the Community Improvement Commission Page 3 of 4 All current and potential contract changes are estimated to require the use of approximately $345,000 in contingency funds, or approximately 83 percent of the CIC's contingency budget, including the cost of installing security cameras. The total contingency budget for the garage is $41 5,000 (Attachment 2). The Public Works Department was successful at obtaining a grant for $32,000 to purchase and install on- demand, electronic "BikeLink" bike lockers (elockers) for the garage from the Transportation Fund for Clean Air (TCFA) through the Bay Area Air Quality Management District (BAAQMD). The purchase of BikeLink elockers for the garage is supported by Bike Alameda. Overall, there will be 24 bike racks and 16 BikeLink elockers located in the garage. BikeLink elockers are a secure, on- demand parking system for small vehicles designed to make it easier to use transit and other mobility alternatives. It enables convenient and secure temporary storage of bicycles, electric bicycles, and scooters. The following describes how BikeLink works: 1. Obtain a BikeLink Card. The BikeLink cards can be purchased at www.bikelink.orq for a minimum value of $20 per card and can be used at any BikeLink locker located throughout the greater Bay Area. 2. Insert Card. The screen guides patrons through a very quick process to start the rental. 3. Park Your Bike. When the rental starts, the door unlocks. When the card is removed, the door locks, and the bike remains secure even if the meter expires. 4. End Rental. Insert the rental card and get the refund! Unlike a parking meter, any time not used is refunded. Rental rates are approximately $0.03 to $0.05 per hour, charged by the minute. This revenue will be used to fund the administrative costs associated with managing the BikeLink system. The City has no ongoing administrative costs related to the system. The BikeLink card can be used at any BikeLink elocker or retrofitted bike locker. Elockers are available or will be available in numerous other surrounding jurisdictions and at nine Bay Area Rapid Transit (BART) stations, six Santa Clara Valley Transporation Authority (VTA) transit stations, and the Berkeley Amtrak station. information on the BikeLink system and elockers, can be accessed via the website www.bikelink.org. Cineplex Theater Equipment, Construction and Service, Inc. (TECS), the contractor for the cineplex, is currently working on constructing the roof, installing framing for exterior and interior metal -stud walls, and continuing with concrete masonry unit (CMU) construction. Honorable Chair and November 20, 2007 Members of the Community Improvement Commission Page 4 of 4 BUDGET CONSIDERATION /FINANCIAL IMPACT There are no proposed changes to the CIC's total budget for the Alameda Theater, Cineplex, and Parking Garage project. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE Alameda Downtown Vision Plan 2000 — Action B1.0 — Renovate /restore Alameda Theater. Alameda Downtown Vision Plan 2000 — Action F4 - Consider building a parking structure as part of a Downtown parking management program. RECOMMENDATION This report is for information only. No action is required. Resp c , submitted Leslie A. Little D wvelopment Services Director By: Dorene E. Soto ana ge , Business Develop e't Divi ion 1\ By: Je ifer 0 t Re evelop l ent Manager \I\ DK/LALIDES /JO: ry Attachments: 1. Monthly Progress Status Report for the Alameda Theater Rehabilitation and Restoration 2. Monthly Progress Status Report for Civic Center Parking Garage 3. Alameda Theater Project Schedule Update Monthly Progress Status Report Alameda Theater Rehabilitation and Restoration City of Alameda November 20, 2007 CIC Meeting BUDGET : CONTRACT '...:'..��. :, - ' ' - Construction $8,800,000' Contingency $1,106,040_ Original Contract Amount $8,800,000 Previous Changes $485,280 Executed Change Orders Plaster Repair Scope Changes $4,015 Subtotal Executed Changes $4,015 Pending Change Orders (Cost Estimates) Budget for Retail Tenant Improvement Allowances $120,000 Alleyway Cleanouts and Power Wash $16,000 Infill Depressions in Original Aisles $20,000 Sump Pump Connections /Replacement $14,000 Auditorium Cove Light Revisions $6,957 Exterior Ladder /Down Spout Replacement $15,000 Balcony Handrail Rework $3,000 Fire Alarm Voice Annunciator $24,211 Expose Mezzanine Mural $7,500 Changes for Tenant $12,000 Seismic Issues for Non - Structural Walls $56,204 Water Fountain Changes $15,000 Historic Door Repair Issues $11,500 Men's Room Water Heater $1,500 First Floor Lobby Plaster Changes $12,719 Revise Paint Color for Middle Niche Surround $3,000 Auditorium Floor Slope Changes $21,684 AP&T Changes $35,000 Additional Marquee Support and Access $18,000 Storm Drain Connections $3,500 Marquee Access Hatches $5,000 Orchestra Pit Concrete $5,500 Total Contract Budget $9,906,040 PAYMENTS Previously Paid $6,830,627 Payment this Period $439,369 Total Payment To Date $7,269,997 Subtotal Pending Change Orders $427,2754 Total Changes $916,570 Estimated Revised Contract Amount $9,716,570 Remaining Contingency $189,470 CONTRACT STATUS. ; .. PICTURES ;'`.', .: ` .` . . :. ... , Schedule . Notice :to Proceed ■. 10- Nov -o6 ` .... `` �ah G7Ff i . .:,--;,,,,,,„.„,.,.,.:4::,,,,i,--, - ., M , - ` -{ � ti. -j r.• ,�.� -�. s .�r ' .. ; r -- �y.. _ .. '' = ' ,.• ' . _ :�i..:.' Contract'Calendar Days: :.... .41 Time Extensions: :. . Scheduled Completion: 14- Jan' -08-z . Time Used: 356 Time Remaining: 54 Percent Time Expended :: . 87% co 0 Base Bid Amount: $8,800,000 Amount Paid to Date: $7,269,997 Percent Cost Expended: 83 °/0 Executed/Pending Change Orders: $916,570 Project Cost ■ $9,716,570 Percent Contingency Expended: 83 /� MILESTONES ' , : Milestone Baseline Forecast Approved 11/10/2006 Notice to Proceed 11/10/2006 11110/2006 Final Completion for Tenant Improvement Areas 11/13/2007 11/13/2007 Final Completion for Other TI Areas 12/17/2007 _ 12/17/2007 Final Completion for Remaining Areas _ 1/14/2008 1/14/2008 ! PROJECT STATUS `' Work Completed • Completed Punch -List for Stage and Projection Rooms and Retail Spaces This Period: • Completed First -Floor Plaster, Paint and Acoustical Panel Work in Auditorium • Installed Storefront Glazing Work Projects • Completed Concession Work, Including Tiel Installation Next Period: • Install Ticket Booth, Complete Punch -List for Remaining TI Areas CIC Attachment 1 to Agenda Item #2 -A 11-20-07 Monthly Progress Status Report Civic Center Parking Garage City of Alameda November 20, 2007 CIC Meeting BUDGET CONTRACT Construction $8,499,889 Contingency $415,000 Total Contract Budget $8,914,889 PAYMENTS: Previously Paid $6,430,822 Payment this Period $368,797 Total Payment To Date $6,799,619 CONTRACT .STATUS. Original Contract Amount Value Engineering (Credit) Revised Contract Amount Previous Changes Executed Change Orders Subtotal Executed Changes $110,678 Pending Change Orders (Cost Estimates) Security Cameras $76,700 Northern Elevation Banner Design Budget $5,000 Bicycle Sharrows $5,000 Work for Electric Cars and Maint. Vehicle $10,000 Potential Site Work Budget $20,000 Subtotal Pending Change Orders $116,700 Total Changes $346,151 Estimated Revised Contact Amount $8,846,040 Remaining Contingency $68,849 $9,104,000 ($604,111) $8,499,889 $118,773 PICTURES' w • can Notice.to Proceed; ov -06 Contract: Calendar; Days :: 5 Time. Extensions: Scheduled.. Completion; Time .Used: '-Jan-08 Time Remain ng Per:cent'Time Expended: 0) 0 Base Bid Amount: fi 0% $9,104,000 Amount Paid to Date: $6,799,619 Percent Cost Expended: 80% Value - Engineering: Previous /Pending Change Orders Project Cost: Percent Contingency Expended: ($604,111) $346,151 $8,846,040' 8, 846, 040 83% MILESTONES Milestone Baseline Forecast Approved 11/10/2006 Notice to Proceed 11/10/2006 11/10/2006 Substantial Completion 12/15/2007 12/15/2007 Final Completion 1/29/2008 1/29/2008 i:. Work Completed This Period: Work Protects Next Period: Status: • Painted Northern Elevation • Completed Roofing at Elevator and Stair Towers • Installed and Tested Fire Alarm • Sacked and Patched Interior Concrete • Continue Elevator Installation and Testing • Continue with Architectural Finishes on Oak Street Facade • Project is on Schedule CIC Attachment 2 to Agenda Item #2 -A 11-20-07 CO 0 provements and (Completed) 0 0 a) 0 M sr 0 C3 cr 0 W W E W Z 0 J 0 ~' 2 Q a H < u) � � w W z E = a � Ei c�c f- a ( Attachment 3 to Agenda Item #2 -A 11 -20 -07 UNAPPROVED MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING TUESDAY- - NOVEMBER 6, 2007- -7:29 P.M. Mayor /Chair Johnson convened the Special Joint Meeting at 8:09 p.m. ROLL CALL - Present: Councilmembers /Commissioners deHaan, Gilmore, Matarrese, Tam, and Mayor/Chair Johnson - 5. Absent: None. CONSENT CALENDAR Mayor/Chair Johnson announced that the recommendation to approve a Lease with Alameda Wine Company [paragraph no. 07- CIC] was removed from the Consent Calendar for discussion. Vice Mayor /Commissioner Tam moved approval of the remainder of the Consent Calendar. Councilmember /Commissioner deHaan seconded the motion, which carried by unanimous voice vote --- 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] ( *07- CC / *07- CIC) Minutes of the Special Joint City Council and Community Improvement Commission meeting held on October 16, 2007. Approved. ( *07- CIC) Recommendation to approve a Contract with Ampco Parking, Inc., in the amount of $124,682 for the management and operation of the Civic Center parking structure. Accepted. (07- CIC) Recommendation to approve a Lease with Alameda Wine Company for 2315 Central Avenue in the Historic Alameda Theater. The Development Services Director provided a brief presentation. Commissioner Gilmore stated Section 7 of the Lease specifies how the winebar would be used; she would like to add specific language requiring that the winebar remain a winebar and not be allowed to convert to a wine store; the Commission did not intend to have a third wine store in the Park Street District; the intent was to have a wine bar that serves food; inquired whether the winebar owner has filed for licenses. Council/Commission Action and Staff Responsibility Report for the Special Joint City Council and Community Improvement Commission Meeting November 6, 2007 1 The Development Services Director stated the owner does not want to file for the licenses until the lease is approved because of the fees. Commissioner Gilmore inquired what type of licenses are needed. The Development Services Director responded food and beverage licenses are not separate; stated the major issue would be the Use Permit for the exterior seating; the owner would need a full liquor license from Alcohol Beverage Control (ABC) ; the facility will be an "over 21" establishment. Commissioner Gilmore moved approval of the staff recommendation with direction to add language to Section 7 of the lease requiring that the winebar not be allowed to convert to a wine store. Commissioner Matarrese seconded the motion, which carried by unanimous voice vote - 5. ( *07- CIC) Recommendation to approve a Lease with BurgerMeister Management, Inc. for 2319 Central Avenue in the Historic Alameda Theater. Accepted. AGENDA ITEM (07- CC /07- CIC) Public Hearing to consider approval of a first addendum to the Alameda Landing Mixed -use Development Project Supplemental Environmental Impact Report, first amendment to the Development Agreement, and first amendment to the Disposition and Development Agreement for the Alameda Landing Mixed Use Project to modify the Public Waterfront Promenade; • Adoption of Resolution Certifying the Addendum to the Alameda Landing Mixed -Use Development Project Supplemental Environmental Impact Report; • Adoption of Resolution Approving and Authorizing Execution of a First Amendment to a Disposition and Development Agreement with Palmtree Acquisition Corporation (Successor by Merger to Catellus Development Corporation) for the Sale and Development of Certain Real Property at the Fleet Industrial Supply Center (FISC); • Adoption of Resolution Approving an Addendum to the Supplemental Environmental Impact Report for the Alameda Landing Mixed -Use Development Project Authorizing the Executive Director to Amend the Disposition and Development Agreement with Palmtree Acquisition Corporation (Successor Council/Commission Action and Staff Responsibility Report for the 2 Special Joint City Council and Community Improvement Commission Meeting November 6, 2007 by Merger to Catellus Development Corporation) for the Sale and Development of Certain Real Property at the FISC; and, • Introduction of Ordinance Approving a First Amendment to Development Agreement DA-06-003 By and Between the City of Alameda and Palmtree Acquisition Corporation (Successor by Merger to Catellus Development Corporation). Continued to December 4, 2007. ADJOURNMENT There being no further business, Mayor /Chair Johnson adjourned the Special Joint Meeting at 8:15 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Council/Commission Action and Staff Responsibility Report for the Special Joint City Council and Community Improvement Commission Meeting November 6, 2007 3 UNAPPROVED MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY -- - - NOVEMBER 6, 2007 -- - - 6:00 P.M. Mayor Johnson convened the Special Meeting at 6:10 p.m. ROLL CALL - Present: Councilmembers deHaan, Gilmore, Matarrese, Tam, and Mayor Johnson - 5. Absent: None. The Special Meeting was adjourned to Closed Session to consider: (07- ) Conference with Labor Negotiators: Agency Negotiators: Craig Jory and Human Resources Director; Employee Organizations: All Public Safety Bargaining Units. (07- ) Conference with Legal Counsel --- Anticipated Litigation; Initiation of litigation pursuant to subdivision (c) of Section 54956.9; Number of cases: One. Following the Closed Session, the Special Meeting was reconvened and Mayor Johnson announced that regarding Labor, Council received a briefing on the procedures and status of negotiations with public safety bargaining units; no action was taken; regarding Litigation, Council received a briefing from its Legal Counsel on the matter of potential litigation; no action was taken. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 7:30 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council November 6, 2007 UNAPPROVED MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND HOUSING AUTHORITY BOARD OF COMMISSIONERS (HABOC) MEETING TUESDAY- - NOVEMBER 6, 2007- -7:25 P.M. Mayor/Chair Johnson convened the Special Joint Meeting at 7:38 p.m. Commissioner Torrey led the Pledge of Allegiance. ROLL CALL -- Present: Councilmembers /Board Members deHaan, Gilmore, Matarrese, Tam, Commissioner Torrey, and Mayor/Chair Johnson - 6. Absent: None. CONSENT CALENDAR Commissioner Torrey moved approval of the Consent Calendar. Commissioner Matarrese seconded the motion, which carried by unanimous voice vote - 6. [HABOC} Minutes of the Special Board of Commissioners meeting held September 4, 2007. Approved. AGENDA ITEMS (07- ) Recommendation to authorize the City Manager or her designee to accept a Deed of Release of Restrictions from the National Park Service for Neptune Park and a Declaration of Restrictions for a new City -owned parcel located near Towata Park and to enter into a license agreement with the Housing Authority to provide parking for Independence Plaza residents on an 11,575 -square foot tract of land on Neptune Park. Councilmember /Commissioner Gilmore stated that she would recuse herself from the item because of the possible appearance of bias. Vice Mayor /Commissioner Tam inquired what is the parking need. The Housing Authority Executive Director responded the parking need is for the Independent Plaza Senior Complex as well as the Housing Authority office; stated the Senior Complex requires .75 parking spaces per unit; the Complex has 186 units; the office parking need has a formula and is also left to the judgment of the Planning Director; a total of 195 or 198 parking spaces are required; the proposed additional parking spaces would bring the total to 180 spaces; Berkeley studies have shown that low -- income senior complexes can get by with .6 parking spaces per unit; experience Special Joint City Council and Housing 1 Authority Board of Commissioners Meeting November 6, 2007 has proven that more is needed. Vice Mayor /Commissioner Tam inquired whether the combination of the housing units and office space bumps up the need to .75 parking spaces per unit as opposed to .6. The Housing Authority Executive Director responded the additional parking would provide for less than .75 parking spaces per unit. Vice Mayor/Commissioner Tam inquired whether some consideration was given to improving access from the housing units to the bus stops; stated bus stops are gated off; further inquired whether efforts were made to improve access to public transit in lieu of providing more vehicle access. The Housing Authority Executive Director responded that he is not sure whether there was a discussion about bus stop access; stated fences are in place for security purposes; the complex has gates in the back, side, and front. Vice Mayor/Commissioner Tam inquired whether seniors have easy access to and from the bus stops. The Housing Authority Executive Director responded seniors have to walk farther to the bus stop at the corner of Webster Street and Atlantic Avenue; stated seniors would need to walk through the parking lot if there was a gate; there is no room for sidewalks; another bus stop at the front of the office is accessible. Vice Mayor /Commissioner Tam inquired whether consideration was given to the issue in 2005. The Housing Authority Executive Director responded that he does not recall any discussion regarding adding gates in order to improve access to bus stops. Vice Mayor/Commissioner Tam inquired whether consideration was given to relocating bus stops or providing easier access to transit. The Housing Authority Executive Director responded in the negative; stated automobiles and parking are being discussed, not buses. Mayor/Chair Johnson stated that the assumption that senior housing requires less parking is not accurate. The Housing Authority Executive Director stated Seniors are more Special Joint City Council and Housing Authority Board of Commissioners Meeting November 6, 2007 2 active at Independence Plaza; automobiles provide independence; paratransit is available; a bus from Chinatown shows up quite a bit. Vice Mayor /Commissioner Tam inquired whether a car sharing program is available, to which the Housing Authority Executive Director responded that he does not know. Mayor /Chair Johnson stated the City of Berkeley has a good car sharing program; suggested staff look into the matter. Vice Mayor /Commissioner Tam stated the Housing Authority estimates that it would cost $190,000 to build the Independence Plaza parking lot; inquired whether said cost would be recouped from rent increases. The Housing Authority Executive Director responded funding would be from reserves; stated reserves get refunded from grants. Vice Mayor/Commissioner Tam inquired whether parking would be free, to which the Housing Authority Executive Director responded in the affirmative. Vice Mayor /Commissioner Tam inquired whether there are opportunities to acquire additional park space on the West End as opposed to east of Park Street [near Towata Park]. The Housing Authority Executive Director responded the National Park Service does not allow deed restriction on an existing park; stated the additional parcel from East Bay Municipal Utility District (EBMUD) was not a park; the deed restriction needs to be placed on non -park land. Vice Mayor /Commissioner Tam inquired whether there are opportunities to expand an existing park on the west side. The Housing Authority Executive Director responded [West end] parks or property were not identified. Vice Mayor/Commissioner Tam inquired about the Coast Guard housing area, to which the Housing Authority Executive Director responded said area was not available at the time. Richard Neveln, Alameda, suggested that the matter be referred to the Transportation Commission. Kim Nicholls, Alameda, discussed parking. Special Joint City Council and Housing Authority Board of Commissioners Meeting November 6, 2007 3 Councilmember/Commissioner deHaan inquired how many parking spaces are needed for the Housing Authority office. The Housing Authority Executive Director responded two parcels are involved; stated one parcel would add an additional twenty to twenty -two parking spaces; fourteen parking spaces would be needed on the eastern portion. Councilmember /Commissioner deHaan inquired whether the equation would change to .6 parking spaces per tenant. The Housing Authority Executive Director responded the parking space would increase to .7 and would be less than the .75 required in the City ordinance. Councilmember /Commissioner deHaan stated Seniors are staying in the workforce longer; dynamics have changed. Councilmember/Commissioner deHaan moved approval of the staff recommendation. Mayor/Chair Johnson inquired whether some Housing Authority vehicles are parked off site. The Housing Authority Executive Director responded said vehicles are all parked on site; stated some vehicles are locked inside the garage; others are parked behind the gate in a secured area. Mayor/Chair Johnson stated the preference is to avoid taking away any green area for parking; inquired whether Housing Authority vehicles could be parked off site. The Housing Authority Executive Director responded the fenced area behind the gate is a secured area and is used for ingress and egress for maintenance vehicles. Mayor/Chair Johnson inquired whether additional spaces would be added for Housing Authority vehicles, to which the Housing Authority Executive Director responded in the negative. Councilmember /Commissioner deHaan inquired whether trees would be removed, to which the Housing Authority Executive Director responded in the affirmative. Councilmember/Commissioner deHaan inquired whether similar, mature trees would be replanted, to which the Housing Authority Executive Special Joint City Council and Housing 4 Authority Board of Commissioners Meeting November 6, 2007 Director responded in the affirmative. Councilmember /Commissioner deHaan inquired whether the Public Works Department is comfortable with the plan. The Housing Authority Executive Director responded the matter has been discussed with the Recreation and Parks Department, not Public Works. Councilmember/Commissioner Matarrese stated the same issues were discussed in 2005; the City has a Vehicle Procurement Policy; the next step is to get a Vehicle Use Policy; the vacant lot purchased from EBMUD would be designated as a park, which is a positive step; the motion should include that the staff recommendation is accepted with the provision that the City develop a Vehicle Use Policy and that no more park space be taken from the site. Vice Mayor/Commissioner Tam stated that she does not think that this [parking lot] is the best use of the park land; she will not support the staff recommendation. Councilmember /Commissioner Matarrese seconded the motion with direction that the City develop a Vehicle Use Policy and that no more park space be taken from the site. On the call for the question, the motion carried by the following voice vote: Ayes: Councilmembers/Commissioners deHaan, Matarrese, Commissioner Torrey, and Mayor/Chair Johnson - 4. Noes: Councilmember/Commissioner Tam -1. Abstentions: Councilmember/Commissioner Gilmore - 1. [Note: Councilmember/Commissioner Gilmore recused herself from the item because of the possible appearance of bias.] ADJOURNMENT There being no further business, Mayor/Chair Johnson adjourned the Special Joint Meeting at 8:05 p.m. Respectfully submitted, Lara weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Special Joint City Council and Housing 5 Authority Board of Commissioners Meeting November 6, 2007 UNAPPROVED MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING TUESDAY- - NOVEMBER 6, 2007- -7:29 P.M. Mayor /Chair Johnson convened the Special Joint Meeting at 8:09 p.m. ROLL CALL - Present: Councilmembers /Commissioners deHaan, Gilmore, Matarrese, Tam, and Mayor/Chair Johnson - 5. Absent: None. CONSENT CALENDAR Mayor/Chair Johnson announced that the recommendation to approve a Lease with Alameda Wine Company [paragraph no. 07- CIC] was removed from the Consent Calendar for discussion. Vice Mayor /Commissioner Tam moved approval of the remainder of the Consent Calendar. Councilmember /Commissioner deHaan seconded the motion, which carried by unanimous voice vote --- 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] ( *07- CC / *07- CIC) Minutes of the Special Joint City Council and Community Improvement Commission meeting held on October 16, 2007. Approved. ( *07- CIC) Recommendation to approve a Contract with Ampco Parking, Inc., in the amount of $124,682 for the management and operation of the Civic Center parking structure. Accepted. (07- CIC) Recommendation to approve a Lease with Alameda Wine Company for 2315 Central Avenue in the Historic Alameda Theater. The Development Services Director provided a brief presentation. Commissioner Gilmore stated Section 7 of the Lease specifies how the winebar would be used; she would like to add specific language requiring that the winebar remain a winebar and not be allowed to convert to a wine store; the Commission did not intend to have a third wine store in the Park Street District; the intent was to have a wine bar that serves food; inquired whether the winebar owner has filed for licenses. Council/Commission Action and Staff Responsibility Report for the Special Joint City Council and Community Improvement Commission Meeting November 6, 2007 1 The Development Services Director stated the owner does not want to file for the licenses until the lease is approved because of the fees. Commissioner Gilmore inquired what type of licenses are needed. The Development Services Director responded food and beverage licenses are not separate; stated the major issue would be the Use Permit for the exterior seating; the owner would need a full liquor license from Alcohol Beverage Control (ABC) ; the facility will be an "over 21" establishment. Commissioner Gilmore moved approval of the staff recommendation with direction to add language to Section 7 of the lease requiring that the winebar not be allowed to convert to a wine store. Commissioner Matarrese seconded the motion, which carried by unanimous voice vote - 5. ( *07- CIC) Recommendation to approve a Lease with BurgerMeister Management, Inc. for 2319 Central Avenue in the Historic Alameda Theater. Accepted. AGENDA ITEM (07- CC /07- CIC) Public Hearing to consider approval of a first addendum to the Alameda Landing Mixed -use Development Project Supplemental Environmental Impact Report, first amendment to the Development Agreement, and first amendment to the Disposition and Development Agreement for the Alameda Landing Mixed Use Project to modify the Public Waterfront Promenade; • Adoption of Resolution Certifying the Addendum to the Alameda Landing Mixed -Use Development Project Supplemental Environmental Impact Report; • Adoption of Resolution Approving and Authorizing Execution of a First Amendment to a Disposition and Development Agreement with Palmtree Acquisition Corporation (Successor by Merger to Catellus Development Corporation) for the Sale and Development of Certain Real Property at the Fleet Industrial Supply Center (FISC); • Adoption of Resolution Approving an Addendum to the Supplemental Environmental Impact Report for the Alameda Landing Mixed -Use Development Project Authorizing the Executive Director to Amend the Disposition and Development Agreement with Palmtree Acquisition Corporation (Successor Council/Commission Action and Staff Responsibility Report for the 2 Special Joint City Council and Community Improvement Commission Meeting November 6, 2007 by Merger to Catellus Development Corporation) for the Sale and Development of Certain Real Property at the FISC; and, • Introduction of Ordinance Approving a First Amendment to Development Agreement DA-06-003 By and Between the City of Alameda and Palmtree Acquisition Corporation (Successor by Merger to Catellus Development Corporation). Continued to December 4, 2007. ADJOURNMENT There being no further business, Mayor /Chair Johnson adjourned the Special Joint Meeting at 8:15 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Council/Commission Action and Staff Responsibility Report for the Special Joint City Council and Community Improvement Commission Meeting November 6, 2007 3 UNAPPROVED MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY- -NOVEMBER 6, 2007- - 7: 3 0 P.M. Mayor Johnson convened the Regular City Council Meeting at 8:05 p.m. ROLL CALL - AGENDA CHANGES Present: Councilmembers deHaan, Gilmore, Matarrese, Tam, and Mayor Johnson - 5. Absent: None. (07- ) Mayor Johnson announced that Resolutions of Appointment [paragraph no. 07- ] would be addressed first. REGULAR AGENDA ITEMS (07- ) Resolution No. 14154, "Appointing Peter Y. Horikoshi as a Member of the Civil Service Board." Adopted; and (07- A) Resolution No. 14155, "Appointing Jeff Wood as a Member of the Golf Commission." Adopted. Councilmember Matarrese moved adoption of the resolutions. Vice Mayor Tam seconded the motion, which carried by unanimous voice vote - 5. The City Clerk administered the Oath of Office and presented certificates of appointment to Mr. Horikoshi and Mr. Wood. * ** Mayor Johnson called a recess to hold the Special Joint City Council and Community Improvement Commission Meeting at 8:09 p.m. and reconvened the Regular City Council Meeting at 8:15 p.m. * ** AGENDA CHANGES (07- ) Mayor Johnson announced that the Public hearing to consider an appeal of the Planning Board's decision to approve the First Addendum [paragraph no. 07- ] was removed from the agenda due to the Appellant withdrawing the appeal. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS Regular Meeting Alameda City Council November 6, 2007 1 None. CONSENT CALENDAR Mayor Johnson announced that the Minutes [paragraph no. 07- ] and Introduction of Ordinance [paragraph no. 07- ] were removed from the Consent Calendar for discussion. Councilmember deHaan moved approval of the remainder of the Consent Calendar. Vice Mayor Tam seconded the motion, which carried by unanimous voice vote - 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] (07- ) Minutes of the Special and Regular City Council Meetings held on October 16, 2007. Councilmember deHaan stated that the October 9 Closed Session minutes do not have the disposition of the voting. The City Attorney stated said minutes report out the Mayor's statement on the action taken; normally, votes are not reported; the vote is public record information; the vote can be added. Councilmember deHaan requested that the vote be added to the minutes. The City Clerk noted that the October 9 minutes were previously approved on October 16. The City Attorney noted that the vote could be reflected in the October 16 Closed Session minutes when the October 9 announcement was made. Councilmember deHaan moved approval of the minutes with adding the October 9 Closed Session vote to the October 16 Closed Session minutes. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 5. Councilmember deHaan requested Closed Session votes be represented in the Minutes. ( *07- ) Ratified bills in the amount of $3,700,971.35. ( *07- ) Recommendation to approve Amendment No. 5 to the Alameda Regular Meeting Alameda City Council November 6, 2007 2 County Emergency Dispatch Consortium Mutual Aid Agreement to assign the rights and obligations of the Regents of the University of California to Lawrence Livermore National Security, LLC. Accepted. (07- ) Introduction of Ordinance Amending the Alameda Municipal Code by Amending Chapter XIII (Building and Housing) by Repealing Article I (Uniform Codes Relating to Building, Housing and Technical Codes) in Its Entirety and Adding a New Article I (Uniform Codes Relating to Building, Housing and Technical Codes) to Adopt the 2007 California Building Code, the 2007 California Historical Building Code, the 2007 California Electrical Code, the 2007 California Plumbing Code, the 2007 California Mechanical Code, the 2007 California Energy Code, the 1997 Uniform Housing Code, and the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings, and by Amending Chapter XV (Fire Prevention) by Repealing Section 15 -1 in Its Entirety and by Adding a New Section 15 -1 to Adopt the 2007 Edition of the California Fire Code. Introduced. Vice Mayor Tam inquired what is the City's stance on monitoring soft story buildings, provisions of enforcement, and eventual phase out because of seismic integrity. The Building Official responded staff is working on an ordinance addressing soft story buildings and providing standards for retrofitting and the option to make it mandatory or voluntary. Vice Mayor Tam inquired whether said ordinance would be in addition to tonight's ordinance, to which the Building official responded in the affirmative. Vice Mayor Tam moved introduction of the ordinance. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 5. ( *07- ) Ordinance No. 2974, "Amending the Alameda Municipal Code by Repealing and Amending Various Sections of Article I (Parking Lots) and Article II (On Street Parking Meter Zones) of Chapter XII (Designated Parking) and Adding a Definition Section (Section 12 -0) Applicable to All Articles to Provide for the Regulation of Public Parking Surface Lots and Parking Structures Administered by the City of Alameda." Finally passed. REGULAR AGENDA ITEMS (07- ) Public Hearing to consider adopting Amendment #1 to Fiscal Year 2007 -2008 Community Development Block Grant Action Regular Meeting Alameda City Council November 6, 2007 3 Plan, and authorizing the City Manager to negotiate and execute grant agreements and related documents. The Development Services Director provided a brief presentation. Mayor Johnson opened the public portion of the hearing. Liz Varek, Building Futures with Women and Children Executive Director, thanked Council for the support in completing Capital Improvements at the Midway Shelter. There being no further speakers, Mayor Johnson closed the public portion of the hearing. Councilmember deHaan moved approval of the staff recommendation. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 5. (07- ) Resolution No. 14156, "To Increase On- Street Parking Meter Rates in Certain Areas of the Park Street Business District from $0.50 to $1.04 per hour." Adopted. The Development Services Director provided a brief presentation. Vice Mayor Tam stated that the approach is good in trying to manage the Park Street parking issue; the staff report states that traffic would be reduced by 30% because of less cruising and that additional revenue would be used solely for parking and street improvements within the Park Street Business District; inquired whether there would be opportunities to use the additional revenue and potential citation increases for other modes of transportation such as shuttles in order to further reduce traffic congestion on Park Street. The Development Services Director responded that she is not sure what can be done with the fine and fee revenue; stated the incremental increase generated by increases within the four or five block area would be sequestered within the parking fund and used for parking related eligible activities in the Park Street district. Councilmember Gilmore inquired whether some of the money could be used for more bike racks or bus shelters which would encourage people to get out of cars. The Development Services Director responded that she would have to defer the question to the City Attorney; stated she would assume Regular Meeting Alameda City Council November 6, 2007 4 that the money could used in any way. Councilmember Gilmore suggested broadening the enabling language so that there would be an opportunity to use the funds for other things. The Development Services Director stated that the business community was told that they would have some input as to how the incremental funds would be spent. Councilmember Gilmore stated that the language should be broadened to allow input from the business community; the matter would not have to be revisited again if there is a consensus to install more bike racks or shelters on Park Street. Councilmember Matarrese inquired whether the money could be used for something else. The City Attorney responded in the affirmative; stated an ordinance covers the parking meter fund uses and has almost every imaginable use related to parking; Council has the legal ability to amend the ordinance. Councilmember Matarrese inquired why the ordinance is coming to Council now and then going back to the Transportation Commission and Economic Development Commission. The Development Services Director responded the entire parking study would go back to the Transportation Commission; stated the item was extracted out because it can be done without the analysis of other parking district issues which analyze capacity, etc. Councilmember Matarrese inquired why the issue is coming to Council now if the study has not been finalized. The Development Services Director responded the parking study is falling behind; stated adjusting all of the meter heads will take many weeks; the meters need to be ready when the garage opens. Councilmember Matarrese inquired whether the Transportation Commission or Economic Development Commission have a recommendation at this time. The Development Services Director responded in the negative; stated that she is not sure whether the Transportation Commission has jurisdiction over setting rates. Mayor Johnson inquired whether the increase would provide enough Regular Meeting Alameda City Council 5 November 6, 2007 incentive to impact repeat offenders. The Development Services Director responded staff has made the information available; stated enforcement will increase. Mayor Johnson inquired whether another ticket is issued after the first ticket, to which the Development Services Director responded in the affirmative. Mayor Johnson inquired whether there is an extra fine for a second ticket. The Police Lieutenant responded a second ticket can be issued after twenty -four hours. Mayor Johnson stated that the time for the second issuance needs to be changed; credit card meters should be reviewed; changing parking to one hour in premium areas could be considered after the situation has been monitored. The Development Services Director stated the whole parking issue is an experiment; things will need to be tried and tweaked if necessary. Richard Neveln, Alameda, stated the issue belongs in front of the Transportation Commission first; revenues can be raised through stricter enforcement of illegal left turns. Jon Spangler, Alameda, stated that he supports the staff recommendation; the timeline needs to be met in connection with the opening of the parking structure; bike racks are needed; the City of Oakland has decimated its bike parking inventory by going to the computerized meters; he hopes that bicycle parking will be provided at necessary levels. Robb Ratto, Park Street Business Association (PSBA), stated the PSBA Board voted overwhelmingly to support the staff recommendation; the proposed increase needs to be in conjunction with the opening of the garage; he has had numerous conversations with repeat offenders; repeat offenders will be reported to the two new parking technicians and would be ticketed; PSBA looks forward to working with Council on determining how the additional revenue would be spent. Councilmember deHaan inquired whether the Alameda Avenue and Oak Street parking lots are full, to which Mr. Ratto responded there is one vacancy. Regular Meeting Alameda City Council November 6, 2007 6 Councilmember deHaan stated redevelopment funds from all over the City were used for the parking structure; there might be a problem in separating the additional funds; the healthy way to handle the issue would be to put the money into the existing fund. Mayor Johnson stated that Vice Mayor Tam and Councilmember Gilmore addressed the use of existing provions. The City Attorney stated the parking meter fund is not restricted by the area nor does the proposed resolution purport to restrict any part of the funds to any area. Mayor Johnson inquired whether the proposed resolution addresses how the money might be used, not where the money is used. The City Attorney responded the proposed resolution sets the fee; the use of the parking fund is controlled by ordinance, which is very broad. Councilmember Matarrese stated that he has no problem with raising parking violation penalties; timing should allow input and recommendations from the Economic Development Commission. The Development Services Director stated that the Public Works Department advises that it will take four to six weeks to change out the meter heads. Mayor Johnson stated that she does not feel the issue is at a level for the Economic Development Commission's consideration; parking fees are low and should have been changed years ago; parking fees should be adjusted on an ongoing basis; Council should move forward on the matter. Councilmember Gilmore inquired whether the Transportation Commission has the authority to raise parking fees or penalties, to which the City Attorney responded in the negative. Councilmember Gilmore inquired whether said issues would ever normally go to the Transportation Commission, to which the City Attorney responded in the negative. Councilmember deHaan stated that Page 5 of the staff report states that approximately $180,992 will be used solely on parking and street improvements within the Park Street Business District with Council's approval. Mayor Johnson stated the resolution does not include said language; Council can clarify that the money would be put into a fund under Regular Meeting Alameda City Council 7 November 6, 2007 the current ordinance. Councilmember Matarrese stated the matter would have been reviewed by the Economic Development Commission under the normal process; the staff reports states that the incremental additional revenue will be spent within the Park Street Business District, which is not reflected in the resolution; the resolution does not have an effective date and is like a rough draft. The City Attorney stated resolutions usually do not have an effective date; lead time is needed to change out the meter heads; an additional action would be needed to earmark the increment. Councilmember deHaan inquired whether fund use was an important factor for PSBA to support the fee increase, to which the Development Services Director responded in the affirmative. Councilmember deHaan inquired whether PSBA would support the increase without said condition, to which the Development Services Director responded she would need to go back and ask. Councilmember deHaan inquired whether $900,000 of parking meter funds was put into the parking structure. The Development Services Director responded in the negative; stated there is a commitment for $250,000 per year for debt service; a lump sum was not taken. Mayor Johnson stated that she does not think that designating meter revenue to certain areas should be considered; a precedent should not be set. Vice Mayor Tam inquired whether the rate increase would be confined to the area between Lincoln Avenue and Encinal Avenue, to which the Development Services Director responded in the affirmative. Vice Mayor Tam inquired whether rate increases would be reviewed for other areas once the Wilbur Smith Associates (WSA) study is complete. The Development Services Director responded that she is not sure whether the WSA study would recommend parking fee increases anywhere else; stated WSA has not identified any other high demand areas; parking problems arise over time as parking demand increases. Councilmember Gilmore stated that she sees nothing wrong with using the incremental revenue generated from raising the parking fees in Regular Meeting Alameda City Council 8 November 6, 2007 the Park Street Business District and spending the money in the Park Street Business District; parking would not be in demand if said district was not successful; the Park Street District is generating an income stream to help with the parking issues; the same logic would apply in the event that the Webster Street District faced the same parking demands in the future. Mayor Johnson suggested separating out the issue and considering what to do with the revenue at a later point if Council agrees to move forward with the suggested changes in the meter fees. Councilmember Gilmore stated that she feels that business owners supported the increase because the revenue would go back into the District; PSBA needs to be advised if this is not the case. Mayor Johnson stated the meter rates should be changed even if PSBA said that the meter rates should not be changed. Mr. Ratto stated PSBA was told about the incremental revenue being kept in the Park Street District; he speculates that the vote would not have been 70 to 2 if said issue was not the plan; however, the PSBA Board probably still would have approved the plan. Councilmember Matarrese stated that he is curious to know what the parking study shows in final form; rates have not been raised since 1994; parking space costs and meter maintenance have not gone down; inquired whether anyone looked into the possibility of raising the rate across the City and keeping the garage the same; raising rates versus revenue spending are separate issues. Councilmember deHaan stated that everyone agrees that rates need to be raised because of comparisons with other cities; he feels that rates should be raised across the board. Councilmember Matarrese suggested reviewing the parking study to see if the study examines raising the rates across the City; decoupling the increase from the expenditure is a good idea because the City already has an ordinance that addresses how parking meter revenue is expended. The Development Services Director stated that the preliminary work done by WSA talks about demand areas; other areas throughout the City do not have the same meter demands as Park Street; the Park Street District parking meter rates are established at $1.00; said rate is in the ordinance but has not been implemented. The City Attorney stated the parking meter rate was included with the fees for the Master Fee Resolution in the past; the Master Fee Regular Meeting Alameda City Council November 6, 2007 9 resolution has an incremental increase which makes no sense with the parking rate; the meter schedule, which is different from what was adopted in the 'resolution, may state $1.00 but is not what the meters reflect and does not reflect the action taken by Council; the proposed resolution separates the parking meters from the Master Fee Resolution. Mayor Johnson stated that she has no problem with bringing something back to raise meter rates throughout the City; the garage rates should start out at a lower rate and for a longer period of time to encourage long -term users to park in the parking structure; other cities have shorter term parking in high priority areas; garage structure rates will be easy to adjust to because there are no individual meters; the rates can be changed later if necessary. Vice Mayor Tam moved adoption of the resolution. Vice Mayor Tam stated that the resolution does not address how and where the funds would be expended and would be governed by the existing ordinance. Councilmember deHaan seconded the motion. Under discussion, Councilmember Gilmore inquired whether there would be future discussion on how the funds would be expended and whether or not the funds should be designated for Park Street. The City Manager responded the matter would be addressed in the budget discussion, which could include input from PSBA. Councilmember Matarrese requested input from the Boards and Commissions identified in the report when the overall parking study is completed. Councilmember deHaan stated that he feels a flat rate charge throughout the City would be better. Mayor Johnson stated the Webster Street District might be a concern because said District is not as robust as the Park Street District; the matter needs to be reviewed; directed staff to review raising meter rates throughout the City. On the call for the question, the motion carried by unanimous voice vote - 5. (07- ) Resolution No. 14157, "To Increase Civil Penalties for Parking Violations." Adopted. Regular Meeting Alameda City Council November 6, 2007 10 [Note: Refer to Resolution to Increase On- Street Parking Meter Rates [paragraph no. 07- ] for Council discussion. Richard Neveln, Alameda, stated the increase changes from parking regulation into revenue generation and will keep people of lower economic status from going to Park Street. Mayor Johnson stated increased fines would be used to recover costs, not generate revenue. Robb Ratto, PSBA, stated the PSBA Board supports the increase; there has been a lack of resources in enforcement; raising meter rates and fines as well as having parking enforcement in the district Monday through Saturday should be effective. Bill Smith, Alameda, discussed public transit. Jon Spangler, Alameda, stated that he is in favor of increasing parking fines; it is the appropriate time to approve the increase. Councilmember Gilmore moved adoption of the Resolution. Councilmember deHaan seconded the motion. Under discussion, Vice Mayor Tam noted the median rate for parking in a disabled zone is $275; she would like the rate increased from $250 to $275. Councilmembers Gilmore and deHaan agreed to amend the motion to change the fine for parking in a disabled zone to $275. On the call for the question, the motion carried by unanimous voice vote - 5. (07- ) Public hearing to consider an appeal of the Planning Board's decision to approve the First Addendum to the Catellus Alameda Landing Mixed Use Development Project Supplemental Environmental Impact Report, the revised Waterfront Promenade Development Plan, and the second amendment to the Site -wide Master Landscape Plan; and adoption of related resolution. Withdrawn at the Appellant's request. (07- ) Public hearing to consider an appeal of the Planning Board's decision to approve Design Review DR07 -0003 at Tract 7884 (Alameda Landing Retail Center); and (07- A) Resolution No. 14158, " Upholding the Planning Board Regular Meeting Alameda City Council November 6, 2007 11 Approval of Design Review, DR07 -0003, at Tract 7884 (Retail Center)." Adopted. The Planning Services Manager provided a brief presentation. Mayor Johnson requested an explanation of the reasons staff supports the compromise site plan. The Planning Services Manager responded the plan adds sidewalks on both sides of all four driveways; the compromise plan provides sidewalks as originally requested by the Planning Board; the circulation system differs from the plan presented to the Planning Board. Mayor Johnson inquired what staff felt were the difficulties of the plan presented to the Planning Board. The Planning Services Manager responded the plan created four parking pods which could only be accessed from one side; stated staff was concerned the circulation system being difficult and inconvenient for automobiles; preventing automobiles from turning onto the North-South driveway would create a short cut which could create a speeding problem; Catellus believed the plan would impact their ability to lease the buildings; the plan approved by the Planning Board is not typical and would be good for pedestrians, but not automobiles. Mayor Johnson stated the plan might cause congestion within the pods, which pedestrians would have to deal with. Vice Mayor Tam stated the compromise plan seems logical; a stamped concrete pedestrian pathway is discussed; inquired whether the plan could be enhanced by slightly raising the stamped pedestrian crossing area. The Planning Services Manager responded the suggestion sounds possible and could be reviewed and discussed with Catellus. Councilmember Gilmore stated that she had the same thought; cars pick up speed through Towne Center; inquired whether having a raised crosswalk would force traffic to slow down. The Planning Services Manager responded that a speed table would cause cars to slow. Councilmember Gilmore inquired whether the resolution includes new language regarding the right turn lane addressed in [Planning Board] Condition 6. Regular Meeting Alameda City Council November 6, 2007 12 The Planning Services Manager responded in order to eliminate the open checkbook problem, staff is recommending adding back the underlined language in the resolution, which was removed by the Planning Board; stated in addition to said language, the following new sentence should be added at the end of the condition: "Not withstanding the above, if a right turn lane is provided as part of the Stargell Extension Project, this condition shall no longer be in effect." Councilmember Matarrese inquired who would pay for the Stargell extension. The Planning Services Manager responded the project is a joint effort between Catellus and the City; further stated staff and the adjacent property owner are discussing trading a remnant piece of land at the east side of her property for the land needed to create a right turn pocket; creating the right turn would guarantee access to her property; everything in the condition would stand if the plan does not work; the only additional cost would be for 8 feet of asphalt if the land swap is done. Councilmember deHaan inquired whether Vice Mayor Tam's suggestion to raise crosswalks would create disabled access issues, to which the Planning Services Manager responded in the negative; stated the raising would be ADA compliant. Councilmember deHaan inquired whether the Planning Board wanted to have the walkway due to the problems at Towne Center, to which the Planning Services Manager responded in the affirmative. Councilmember deHaan inquired whether the parking plan was problematic or whether Catellus was simply concerned about losing parking spaces. The Planning Services Manager responded the loss of parking is always a concern for retailers; stated the total loss in the Planning Board plan was not astronomical; the real concern was circulation. Councilmember deHaan inquired whether having a penetration every other aisle was considered, to which the Planning Services Manager responded said suggestion is another iteration that could be explored. Councilmember deHaan inquired whether the Planning Board felt strongly about the plan. Regular Meeting Alameda City Council November 6, 2007 13 The Planning Services Manager responded the Planning Board was never provided with the compromise plan; stated the matter could be remanded back to the Planning Board. Councilmember deHaan inquired whether the Planning Board requested sidewalks on both sides, to which the Planning Services Manager responded in the affirmative. Councilmember deHaan inquired whether issue is loss of parking. The Planning Services Manager responded the Master Plan established the maximum amount of parking; stated all plans are well within the Master Plan. Mayor Johnson opened the Public Hearing. In favor of remanding to the Planning Board: Jon Spangler, Alameda; and Karen Bey, Alameda. Aidan Berry, Catellus, outlined the project; stated Catellus concurs with the staff recommendations; the appeal was filed without animosity because philosophical differences were reached; Catellus likes the suggestion to create raised crosswalks and will discuss the matter with its engineers; Catellus supports taking the parking plan back to the Planning Board. There being no further speakers, Mayor Johnson closed the public portion of the hearing. Councilmember Matarrese moved approval of: 1) sending the compromise plan back to the Planning Board for review; 2) [ adoption of the resolution] incorporating staff recommendations 1 and 2 regarding the Master Demolition, Grading, Infrastructure and Phasing Plan ( MDGIP) and the driveway; and 3) adding additional language [to the resolution] to incorporate the language regarding the Stargell driveway right -hand turn condition. Councilmember Gilmore inquired whether the entire matter should be remanded to the Planning Board since the matter has evolved. The Planning Services Manager responded there is new information regarding the plan, which is why staff thought the matter should be remanded to the Planning Board; stated there is not new information on the MDGIP and driveway. Councilmember deHaan inquired whether the Planning Board was concerned about said two items [MDGIP and driveway]. Regular Meeting Alameda City Council November 6, 2007 14 The Planning Services Manager responded the Board's concern was very small regarding the MDGIP; the Board did not want the driveway closed; the additional sentence addresses how to resolve the issue. Vice Mayor Tam requested clarification on remanding the matter to the Planning Board. The Planning Services Manager stated the site plan would be remanded with direction to reconsider the decision in light of the new information. Mayor Johnson inquired whether it might not be procedurally correct to send the other two items [MDGIP and driveway] back to the Planning Board. The Planning Services Manager responded the matters could be sent back. Mayor Johnson stated taking the two items off the table might make sense. Councilmember Matarrese restated the motion: approval of staff recommendations 1 and 2 [regarding the MDGIP and driveway] and sending site plan 4 back to the Planning Board for review, comment and approval. Councilmember deHaan seconded the motion. Under discussion, Councilmember Gilmore inquired whether the motion included the additional sentence regarding the right turn lane, to which Councilmember Matarrese responded in the affirmative. Councilmember Gilmore inquired whether the motion included direction to have the Planning Board review raised crosswalks, to which Councilmember Matarrese responded in the affirmative. on the call for the question, the motion carried by unanimous voice vote - 5. Councilmember deHaan stated that he has seen the project design and has concerns regarding the size and mass of Buildings A and B; the Planning Board wants to take a second look at the matter; Building A is 67 feet tall and only houses one story. Mayor Johnson inquired whether said matter is part of the agenda item and should be discussed. The City Attorney stated the agenda item is specific to the appeal Regular Meeting Alameda City Council 15 November 6, 2007 and the three items in the appeal, which should be the Council's focus. Councilmember Matarrese stated the matter should be addressed by the Planning Board; the Council should receive copies of the design, but the Planning Board should finish its job; the matter can be called for review if Councilmembers object to the outcome. Mayor Johnson concurred; stated the Council should receive copies, but should not discuss something that is still at the Planning Board level. Councilmember Gilmore inquired whether design review has been done. The Planning Services Manager responded in the affirmative; stated design review was approved with the condition that the two buildings mentioned be further refined; height was a specific issue. Councilmember deHaan stated that he would address the matter under Council Communications. ORAL COMMUNICATIONS, NON- AGENDA (07- ) Michael John Torrey, Alameda, provided a newspaper article; discussed emergency alerts. (07- ) Bill Smith, Alameda, discussed raising the standards for earthquakes. COUNCIL COMMUNICATIONS (07- ) Councilmember Matarrese stated that he has received complaints regarding not having public restroom access at Alameda Power & Telecom; requested staff to review the matter. (07- ) Councilmember Matarrese requested an update on the elevator at Independence Plaza. The Assistant City Manager stated an Off Agenda Report was distributed today. (07- ) Councilmember deHaan stated the public should be permitted to use the restroom facility on the second floor at AP &T. (07- ) Councilmember deHaan stated that he comments on size and mass of structures at Alameda Landing. Regular Meeting Alameda City Council November 6, 2007 16 Mayor Johnson stated that she wanted to make sure that Councilmembers could comment on issues that are before the Planning Board; she does not want to get in trouble with the legal process. The City Attorney stated there could be a perception of bias if Councilmembers comment on something that is going to be under the jurisdiction of an advisory group, such as the Planning Board, which could later come to Council either as an appeal or Call for Review; the matter is not an inappropriate item to discuss during Council Communications. Councilmember deHaan stated Council talked about environmentally sound buildings that would be efficient and more sustainable; he is concerned with buildings that have large volumes inside, particularly big boxes; square footage within buildings should be reviewed; there are concerns with having buildings that are sixty- five feet tall for a single story building; Council needs to take a position on said issues; the City has an ordinance that prohibits billboards; he hopes that the City refrains from mock billboards; Council should do a review before design and mass situations develop. ADJOURNMENT (07- ) There being no further business, Mayor Johnson adjourned the Regular Meeting at 10:34 p.m. in memory of Ichinkhorloo Bayarsaikhan. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Regular Meeting Alameda City Council November 6, 2007 17 UNAPPROVED MINUTES OF THE SPECIAL CITY COUNCIL MEETING WEDNESDAY- - NOVEMBER 7, 2007- -6:00 P.M. Mayor Johnson convened the Special Meeting at 6:00 p.m. Roll Call - Present: Councilmembers deHaan, Gilmore, Matarrese, Tam and Mayor Johnson - 5. Absent: None. The Special Meeting was adjourned to Closed Session to consider: (07- ) Public Employee Performance Evaluation; Title: City Manager (07- ) Public Employee Performance Evaluation; Title: City Attorney Following the Closed Session, the Special Meeting was reconvened and Mayor Johnson announced that the City Council met in Closed Session to review the performance of its City Manager and City Attorney. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 7:20 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council November 7, 2007 November 15, 2007 Honorable Mayor and Councilmembers: This is to certify that the claims listed on the check register and shown below have been approved by the proper officials and, in my opinion, represent fair and just charges against the City in accordance with their respective amounts as indicated thereon. Check Numbers 203624 - 204256 EFT 433 EFT 434 EFT 435 EFT 436 EFT 437 Void Checks: Amount $2,367,785.70 $11,244.50 $29,868.13 $43,936.94 $395,432.42 $10,475.12 129767 ($85.26) 139253 ($41.50) 151916 ($408.44) 203110 ($190.82) 153933 ($500.00) 153991 ($275.00) 203670 ($57.00) GRAND TOTAL Respectfully submitted, ea‘e"-fle-- Pamela J. Sibley Council Warrants 11/20/07 $2,857,184.79 BILLS #4 -B 11/20/2007 CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: November 20, 2007 Re: Accept the Quarterly Investment Report for the Period Ending September 30, 2007 BACKGROUND Each quarter the Investment Summary report is provided to the City Council. Attached is the Investment Summary report for the quarter ended September 30, 2007. DISCUSSION The attached investment portfolio summary reflects the invested operating funds as well as the various assessment district funds and trusteed bond funds. These investments have been made in accordance with the provisions of the City's approved investment Guidelines. The City of Alameda's expenditure requirements for the next six months are more than sufficiently covered by anticipated revenues from regular operations and liquidity of current investments. FINANCIAL IMPACT As of September 30, 2007, the City has received 18.00 percent of the projected interest income for the fiscal year. RECOMMENDATION Accept the Quarterly Investment Report for the period ending September 30, 2007. Respectfully submitted, uelle -Ann Boyer Chief Financial Officer By: Laura Gwynne Supervising Accountant JAB:dI Attachments: 1. Investment Portfolio 2. Letter from City Treasurer City Council Agenda Item #4 -C 11-20-07 CITY OF ALAMEDA NVESTMENT PORTFOLIO FOR THE QUARTER ENDING SEPTEMBER 30, 2007 INVESTMENT SUMMARY w Cr 2 w 1 J Q I > 71 a. w W W U U7 Z < < • w W J o I W tY 0- BOOK VALUE a CD1O ;C7iCr} O : N' � N 0 • p:r1r,O,CD O:r;� (G, ,r.. a 01; CD: 07 CO O CO . CD LO i C) r- CA CD a) 0 r 'I" • ( • C �} c) LC) : C� r LC) T Cr) N ' 0 i[7 O co co co co O ' r CSI 0 a • Q) 0 CD CD ' 0 'CO,O ;Cp,�1T O ' CV CO CO p �;CC] Q) Q7' CD' N r r LO N LC} T- N CO LO r Cr) N o e n • cr) rn CO Q O Q . 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W a: W' 2.2 cr) W a H' W H; H w Wt �. Z H w w H o < °w0 w' w' ° °o oo ° °o °'o�❑ ;° co Z Q Y' J' H Z! Z Y z: a IZ _J Z LZ. z z z Q 0 m' ' W W _i' U; 2. �; ' U; U. ' U < < U Y Y U H ( w;w ¢ �'❑ W W�W,Q ¢ Z m m z¢ Q Z a Q' ,:t I- Ulm ;o m } _1 ,rz 2 2 m ¢. z W Z 2 u7 0 ❑ w; w 2 CO cn I. J; W. in 0 CO; w' _, 2: w CO U' LL U W - u);U ' L L LL:U W U: LL W . w, W w ' : J W W;Z F-- Z ' Q ; w ' C ; � H w Z Z ! H ❑.w _i. -mz 'HQz!0W_'- !mwZwmlCt ;_h Z _,mm Z~w U: H < Z__. J } . Z; Q' ."' ❑ Q Q' J! H `r. H' J' u}7 ¢1 zl jf, } Q J. J Q - } w: H cn CO o m < tr u7' 'm 0)'u7'm oa!¢ D W ❑ Q ;m. co!X CO Q Q CO lr J:❑ w w; Z'❑ in m D' ❑'z:¢ W:'' ❑.❑;m;Z ❑ Z.m'U);❑;cO; ,❑'o'm :m ❑ D'W z 1-•1-:0_ J 0 co Z H. a., J Ji 0: 0- u);0_ ❑. m• J; m H� u) J o• ❑ J a ❑¢ (9ZJ<o ;>0Q00!J' <<: J2'0'2' <0 0<< z.5.1- 0 Q (9,w co Z'❑ Z;H U U;[J W H U:U;U;U,Q w Ly'(J 0 U w H LL CO 2 z❑ Z. 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CO CC) CO CO CO CO 07 0 0) O 07 0) o O 0 0 0 0 0 O O N N M tY] t7 07 111; ti T r r rte' r r T T r r' r r r r" r r• r' r 0 CO M N C"7 ['') 0) r• r Ln N 10 0) f` T 0) (0 ti r N- CO N- r (0 ('4 ! (0 C'7 r r T r r r r r r r r r ' r r r r r r r' r r^ r-' T T. r r r r 0) 0 0) 0. 0 0 0 0 0 0' o o. 0. v. 0 0 0 0 0 0. 0. 0. 0. 0' CD 0 1 1 1 1 1 1 I 1 I 1 1 1 f 1 I I I 1 1 1 1 1 1 1 1 1 I 1 11 f 1 1 7 7 U C C L' - C C C C C C]) O) O D] d a a C1 L �- 7, 7, 7, C 7 C ❑ ❑ a) CO CO 0) c� (O m d > > > > > > > > > a) a] a) 0) Q Q try CO ❑ w Z Z❑ 73 -7 u_ 2 2 Q 7 7 -� ?¢¢¢ Q V7 cn Us co • Q Q 2 2 2 7 z - 1 1 1 I � 1 1 1 1 1 1 I f I N 1 1 1 1 1 1 1 1 1 I I I I 1 QO Lt!) r. LC) LC) 6 N Ln T T T 6 Ln 6 in 6 6 CO o Ln t0 6 Ln M CO �} LC? Ln 0 C'O O r r r M c0 r- (0 CO . Ln r - r- (0 Ln CD - ti CO - LC) , r` r� Ln , r` r- ti r` (O (0 r- (0 r- 1- r- ti r` ti r- v o a o, 0 0 0 0 0 0 0 0 0 0 v v O O o 0 0 0 0 O' o a:9.9 0 0 0 O' v 1 1 I I 1 1 � 1 � � I I 1 1 1 1 1 � I 1 1 + 1 r 1� 11 I I 1 1 U. C j U Q) C 7+. U A CL. s a L' d d U) U C o d d '- • C 1_ .- C C C: I w a) : N co co . a) Ca a) _ 7 CD 0 a] n C� = ' a] a . c a) M ' M = ; a M 7 D : D N ▪ ❑ O ❑ ¢ ❑ m I Q 2.u) w ¢ 0 7 Q cn cr) Q rn 2.2 7'¢'2'"7 -).-, u.. 1 r r + 1 1 I 1 1 � f I I 1 I I ' 1 1 1 ' I 1 I + I I 1 1 1 ❑ r r CC] : 0 4 r Q7 6 N 4 07 07 0 r� 0 0- 4 OO. O 6 N Ln . ' a' N T' 4. CO 6 T r- r r r r N NN T N N N r r 0.1,- r r 0 } 0 1 v o o ❑ 0 0 ❑ o o a v p v ❑ ❑ v a o o ❑ ❑ ❑ o ❑ v o a o ❑ p❑ ❑ v O 0) C) r (0 Cc 2) N r- !` 0) N C^7 N O 1• (0 0) (!) OO 07 (0 CO 07 T N N • 0 (0 �t . r� M O O N (C] CO c7 0 0 07 N O N C7 O (C] N N �t 07 0o r (O M (0 o N CO N- (0 O r t• r CO 07 N. r (0 CO 0) CV CO Liz CO N. r r O 07 r OD r T 0 0 • (0 (0 4 4 4 4 4 4 4 to `et 6 4 4 Ln 4 4 4 6 4 6 6 4 Ln 6 4 4 Ln Ln 6 6 Ln leeeeeeeeeeeeeeeeeeeeeeeeeee'eee.eee ee e ❑ ❑ o in Ln Ln o uo ' a O o Ln o 0 0. O Ln to to o O a O u7 Ln Ln Ln Ln Ln Ln o o : o , o to L ) N N r• Lo N 0 0 0 N. 0 0 Ln O N CV CV Liz L�) u) O N r• N. 1` N' N N. o 0 0 LC) ' r` N- CO CD M CV CO . In 0 o C) O CO N LO r^- r CD N N N CO r CO CO CO CD ' T CO O O o N CO CO r` ti Cr) C0 Ln r` 4 4 6 Lc 4 r- r- Ln 4 4 4 r` u (D (0 C) L ) . Ln 4 CD CD • v u ) . 4 4 J 0 0 m DESCRIPTION M' cD 0 o r O 1` a 0 0 CO Q ( 0N) (0 o m v_ r r US TREASURY NOTES 1,179,171.40 0) - - 0 0 '- 0 (D . 0 O (0 0 0 0 r- O N O CO co o o OD 0 0 0 0 0 0 c0 0) co a r 0) ' O . Ln o 07 N (D a LO Ln CD N o LO CD N o c7 ca , O coo . O N CO � . : Lci CV a c0 C J O a CO r- CO . N �t a r 6 a (D CV (D ; Lri : GO CV R. , (D v � N • N . D7 r` 07 [D CD � Ln r a-- Lf) r ' O N � r` r • r CD 07 r Ln ' 07 r� M r CO a t- CD c) 0 0 . r (0 N (0 F r` N r CO N 0 N (D C0 : r` 0 • - N 0) CV O . ' r 0 CO 1` 07 O (D r c) 0 CO 07 0) c C'7 • 0) 0 T 1` OO : CD Cr7 r r C) : 0 co N M ; CO Lo N. 07 N. CO : r CO : N CO CO Ln LO . O ! 0) N CO ! 0 07 c0 (0 () 07 0) . CO Lf) 0 . O LO 0) o . M • 0) . o CO N. 07 CO ti N. 07 CO 0) 0) N 0.; r.' CO LO {� w 0 z _1, cn W cn:rn; Us cn;cn!W w w W w u�,rn;Cn w F- �ww ww;w'� �.i_ i_iF. WWW H :0 - F- F- F- F'�.o' 0 0 0 0 IHE-1-- O 00 o. a:olz o o;o z z 0 z; z Z Z: Z _' z z z; z. z, z, z Y W Z'Y:Y Y Y�Y'¢ 1.61W 'W'w yC'Y Y' U' 'I!CC Q CC :CC'm' U 010. IX CC' z a z z z1 z' w¢ W w = Q1Q w Q Q.¢'0 w w ,wow Q Q. Q! H2 EC J 0.2!2 J 2.2'2., cc ;c 2 2 2 w'0 2 cn V)' W 0 U? co oC 2'z'm 2 • 2'2 C� w w V]'W'W,V);2 2 2 W Z 0 w , W ,L; w. W 0• U 0 0 0 ¢. u_. W WILL LL W O U, O F- Q Z'� H w H f- J 0 Z Z-- 'Z'Z :Z Z 'w.w F,w11"'Z-Z.z o U.w 0'0 cn•� o 0 J cn'w W J w W.w �'cC o�� cc!0:w w w z m z ' z W J z z Q w 2 m ! m Q m m, C] z J J Z' J J. Z m' CO CO W' J >- H Q J )- U, U J J ' U' J. J J Q Q Q ]-: Q ¢ ' >: J J; J IX ; Q'aW0m'Q'XCc to¢¢¢�.QQ¢m.�aoccc m; co cc: Q.Q< W , D. a¢ w 0 0 M;0 0;D:m m.m cn, 0 U) co a J 0 fn 1- a z 0 0 • i_ of 0 0 -- H J J' V7! J: J' (n' 0.0;0 ¢ LL• J Q Q¢ (9' J. Q O Q Q J -1.0 J. J -I. > 0:0 U+ Q Ua' oi ¢! -I.-I' J. • ( 9 . W . cc m2m,,,0,<<.m.<.<<.imy2,2.,§ 0 - Q Z • W W 2 2. 2 V) 2 - 2 o Z Z 2; Z' Z Z¢ 2 2. _. - V), 2 2, 0' Z Z Z m u. ' ❑ ❑ LL LL u. D u_ u. 0 LL. W LL u. u. u_ 5. LL LL LL . ❑ . LL u. • ❑ : LL LL LL FHLB NOTES u3, 1- z V] 1:K wD ZW LL - D $90,905,612.93 $89,728,150.11 (0 cJ $90,882,603.51 TOTAL AND AVERAGES CITY OF ALAMEDA INVESTMENT PORTFOLIO FOR THE QUARTER ENDING SEPTEMBER 30. 2007 CITY OF ALAMEDA INVESTMENT PORTFOLIO FOR THE QUARTER ENDING SEPTEMBER 30, 2007 CITY OF ALAMEDA O 0 N 0 Cr) iY W W a W z Z w cr w 0 2 0 0 0 LL, F' CC 0 0 Z w z W LL J MATURITY DAYS w D ~ F- Q 0 (1) U < Ct a. BOOK VALUE DESCRIPTION CO 0 0 N 0 0 U 0 J m U_ U O �q co 4 a • _ CD , CD OD CO CD CO ; co' o, CO 0 c0 i co N O' r' CO Cr) CV coo ;o' ✓ CO CO CO CD. CO CD. CA (.6 �,ti CO O CD (0 N ; CC) co C7 ✓ T 0] T ti Cr) c) N N r 0) 07 CAD 0) r- r` co r- O o T a I I I 1 0 0 0 0 0 T r � a O M v N. I 1 I T r 0 0 r'7 v 1 U w 0 Q ti 9 0 e v o 0 O 0 O • r r r ✓ T Lf7 e v o 0 0 0 o a a 0' o T - r Ln• r CV - V a • - ao • CD CO 00 OD 0) Ear V r• CO 0 ( 0 ( 5 CO ' . CO Cr) . Z. W W 0.0.0:0 Z Z•<'Z LL LL , U7 LL • j' CO 0) Z CO ZZ -Z: W zzF•Z W W • a:o • 5 cK:• Q ❑!�. a. CL C7 i Q_ 1 1 I Z. Z• - z m < < = _000``0_ Z Z ❑ Z D U.D $1,224,229.19 $1,224,229.19 CD CO a 0) c0 0 0 0 co O a $1,224,229.19 TOTAL AND AVERAGES C') L0 r 0 CD N N 0' N; 0 GQ c) U7 CD OD CO . 0 C3] r- N N N C�) co . N N- N- r [D, T• o N' C7 CV LC) T CO 0 ; CO N • 0) ! A') r Co co co , 0) V N CO CD LC?I N V c)I LO N +r- ' c) (0. T 0 CD N N 0 N O 00 C7 LO CD (0 CO 0) : 0) r- N N N tY7 0 f` {` ✓ LC7 T op O c) N Cr) 0] r� CY) ' r.: c 0 CD 0) i T CO CD CD 0) V • N 00 CD LO N Cr) LC) r r g g N N 0) 0) LL ) CD N' N N CD CD N CJ CV N r- 07 07 COD CO Cr) ' 0) 0) 0) iD a O C+) r r� r` c) co N- r- r- r` 9 9 C� v v o v 7 oo220000� I I I , I I I I 1 a o 0 0 0 0 0 0 0 r� N. N- r` • cY) 0 v a 7' • 7• ✓ ▪ T i O o'ov O o 0 0 N e o e e e e e e 0 0 0 0 0 0 0 0 0 O O o 0 0 0 0 0 0 ✓ a 0 ✓ N- N N e e o o e e e v v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N r r r T Q ▪ Cr] LC} LC] V 4 4 4 o c) Lc) T O CD N err 0 N v , aD Cr) in c0 CO CO 0) 0) r - N N N (, CO r CD r 0 N (, C‘.1 LC) r CO 0 Cr) N 0) 0) • r` n 05: o co 0 ✓ co C0 CD 07 V N OD CO LC) N CO LC) CV. • r , 0 0 N V]. 0 0 0 0 0 0 ; r..te' ❑ Z Z N N Z'Z:Z!Z;v Z D D O 0 D D; D D, N! O LL LL N N LL LL LL ! LL T ' O cn co , _. _ o_ u) • co co co: a. . 0: Z' Z' OC: Z Z Z Z: Q F= ;F- :00F -1- I-I-o < Z, Z: Z Z Z• Z: w L O 0 W w!w 0 ❑: ❑ Z Z ❑ ❑ ❑ ❑; Z m - 00'ZZ0• 0.0.0Z: ❑ CK CC ❑ ❑ CK IY X:CC ❑ u) CL a LL LL CL a . a ' Q.' LA- . :0 1. 1 ❑ ❑ I I I ❑ Y Y W W Y Y Y Y Y W� ✓ ! Z. Z 2 2 Z Z Z Z= < < < i 0 0 < < 0 ❑ CO • m ' I- I- . CO m m CO I- 2 0022 2 '000 Z _ U U Z Z 0 < D:D,Q Q 0 D,Q $9,968,237.81 $9,968,237.81 CO Cr) N $9,968,237.81 TOTAL AND AVERAGES 0 0 0 -2, rn 3) 0 a Oi r• r a' dg :N • NIN co, 3)• a r`1 r-- r I r Ln ' LC) I 1.0 Q r r 0 O `�t' C!7 ✓ N;CV!N b9. CO 0 4; 4 4 LC) I LO LO ▪ r� T CO V N. LC) r- r 0): CD M M ,.,2 N - CO CO 0) 0 0,0 0 I 0) .0 • w'Q os t� t� N- N- o O a 0 �I -'-0 -0 LL LL • LL O 6._L 00 0'0 0 Q 0 0 0 a 0a 0 o 0 0'0 0 0 0 0•o o (0 (0 Ln e 0 e O o 0 O. o a O a a O O o 0 v LO 0 LC) o Vr 1.0 r'N�CV N EA- 3) CO 0 'r-Ir• N- 4.1 ' '1 LO T • r r ' U LO U] U71 (7 a0_a' www: [n ❑; ❑ ❑: LL ,U- -1! 010! 0 O-�WIW'W D 0, 0' 0 Qi LL� LL LL 0 0!0!0 <.< Q W I LL i LL LL 0!0 0 ]- Z Z Z Z•¢ <'< m m' m: m $1,544,168.32 $1,544,168.32 0 0 a 0 Lri 0 v O a LC) $1,544,168.32 TOTAL AND AVERAGES L! , CD .0 AO M 1 CO o' op i b4 N 07 ti 9 0 0 0 0 1 7 v O 0 0 0 op Ln cn .0i M. Z - �I w ' 1i .(I] W' Z [D '0; of ❑ Z Z 2 O u-: w co; ~ w: Z F- �i ❑- W; J: 1Y, 0 Q w = < U 2 O u¢7 • < (o o• Q J J 0 ' CO CD CO- O C) N 0) v O Lo CO ,r- CD 0 00 3) TOTAL AND AVERAGES N CD co 0 M . 0) N $2,330,641.62 N 0) r- 0 I 0 0 a r- 0 1 O 0 0 co co m 0 0 co Co 2,330,641.62 BANK OF ALAMEDA MMA $2,330,641.62 $2,330,641.62 T. N 0) 0 0 co C0 0) 0 O CD CD 3) $2,330,641.62 TOTAL AND AVERAGES ti O O N v c) W m W F•- 0 w z z w 0 w 2 0 0 0 0 Z w (0 Z CITY OF ALAMEDA YW W Ct 2 > IOW v.0 c, o 0 0 0 0v cri 69 CD CY7 a f` � T ' O ; C'r] ; � f• ' v I M Cr In Ln � O � Ci] N �`'Q7'�'CO ° O'NjoO'M f` �'O CO,OiO ""iti O 0�.Q7'OIO.O (D'0 (5'f` r;M. Oic Ln 'r-'0 C0 1� (0 0 O 00 Cr) LO C0 co M ov Ai s! o Lri : • ; rn o o : L�'j DO 1 7 ; T 0} N M M o CO D7 ! CO O 1� M T r• O t" [D O: r CD 117 0 CO M (0 N N N. C'J ti O r LO LO ! N : LO . N. OD CO . 07 t� •� . �"' CD N (D T lf7 • T O . Cvy �` • W ~ 'Cr N RI . L3] r 0 T t� Lf7 t() 69 O ! r` C0 N L[7 r C7 r C�i � i i 0] t[7 . o� o Ln oO ni Ln Q; vi v Ln o Ln ri M 0 cn : co ti cYi ! r` as co cv r ,... CO - o Co C0 v (DIN �' M O N cD Cc); N �• ': d9 i -7 c`l r_ ° to op I Ly Ea O 0 co 0 r a; O M'�;LniLf7 0 a o gr` 07 co 0 0• N• CO M ; o O a O; r t� O O o o O o l` : (O : N OD I- N () O M U) ti-- 0. (D T T f` C1I , N • N- • t- ' N ; a I t� 07 . O : O ; (D. T (0 ° o DO (0 (C} (0 0) a O L[] OD M ^' _ • O O Cf7 N M M 0 Od 07 M OO 00 D a O lf) r r 0 O .-"11 'Kt CD coed ti rN- CND O O 6 Ltf] L.L7 ° M r� O 0 N CD o o O r` O T LO . 00 LO N LO !` a: 07 O o r L[7 N (0 T Ln �-- v Cr) O N N o o O d3 co. N: (0 T CO o Ln Lf) bg N 6F} '' O. Lf7 T Liy 0 Lf] M c a �} O (?) O 0 dg Lai. CO- "C°- to 00 Ln O) N ti C7 C0 N O M u7 O (G (O i` (0 } M N r CO Ln N CD N T, 0: CO N -• N• N N OD T r (0 co co N r 6F} - - f• ! t[? CO : N ., CO (7 CO LO N 69 �}} M 16g Tff� N 0). N r 0) ' Ln, co' r. r r- 0) co a) r; r r' rI r, r ri r, r r r 0) r r r r N N 07 0) 07 ' N ' N N CO ' r` ' ' r T N - N. CO ; LO CO CO N N T ' , : Cy CO () 0) 07 LO 't N CO N N N N N N N N T N. CO LO CV N N CO M 0) N; N N N CV N CV N N CV ' N T N N N CO CD N CD CO 0) 0) 07 07 07 0) 0) O) 07 0) 0) CO , N 07 0) 0) LO CO 0 0) : 0) 0) O , 0) 0) 0) , 0) ' 0) 0) . 0) (0 . 0) 0) 07 (c) to 0) co co (0 M (0 N 00 a: f• CO (0 ni 0 O T o co �. N. �. �_ � .�,�,�,�.�.�.�.co.o;�. ^. ^.�.�.O r• ti ti'r`'r` rte'r` -�.(o r` r� t� ro.M'r` 0 O O T O a 0' O O o 0 0 0 0 O T; a, O O T N r. O O v o O; v 0 0 O. O O �' O O 0 M' C) O EW �? o�00000000To7¢ oocu,,o,0000000aao. ❑oo���a �" to T Ln p M 0 0 0 0 0 0 0 0 0 0 O N o C. O. O cs o T C. 0 v 0, 0 0 0 0 0' 0 0 co 0 0 0 0 o 0 BOOK VALUE 0 a_ 0 w 0 w 0 0) 0 I- W 0 CD L CU 0 M O e 0 0 CD OD CO 07 M M t` CO t� N- f` r- t- f` N- N- ti t- r- ti h N- co co (0 N.. 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Z' of Z Z' Z Z Z' z W Z Z z Z y. } ›.'� ¢ H:o1010:0 ¢!0;0 0 0 0!0 0 0 0 1'.i o z Z Z Z!z Z z,Z Z Z.z Z z z,Z Q .❑1m!(niZ'z ;Z,z;m:z.Z Z z Z :Z.❑ Z'z Z 0 0 z m m m m mim m m m m m m Il m!m C] o Ui2 ❑❑!> 0'❑I�!❑' ❑,0 0! ❑;0 0 0'0.0 Q'¢ 0 ❑❑ ❑ 0!Z ❑,0i0, 0;0. 0 0.0 ❑ 0'� :-6■9:0 CITY OF ALAMEDA r- 0 a N 0 M W w a w z z cc Lw 0 a 0 LL J 0 LL 1- 0 a z W (1] w Z CV CO CO rn M CD F N- Z73. N, N N, r r i-- C) 0 00)) 0) N : CO r- ; CO . CO W, W 0 (a 0 r ' co o �a 0 N rte-, - - c, M J N C' ] Ln Lid in in be M < j T, d. N; ' • uo0 ; LL• (0 0 1- w LL. J MATURITY DAYS N CO C7 Tr 0 0 N 1,446,208.82 O N T D: CO . N rn CT) O ,t V' u7 u7 ca i Ctj Cg •-- N M 693 Cr) Cr) 0 C0 • 0) 0) 1` : I` N O CO 0 _ _ _ w a CN7 LC) LC) LL) LO 69. CO ni T r r LO r- r CYi GO C r . 0) N r M N N N 1■ N 0 I- r N N 0) O) • 0 (.0 0) CO .4- ti 0) 0) in �• r- r- co co 0) r- ti o v o'- O o 0 o v o EW.00a�o�Q�oo D 0 0 0 0 0 0 0 0 0 0 PURCHASE I� ti ti M I` N 1` ti N- 9 I` 0 0 0 0 0 0 0 0 0 ❑ '? LL. L . LL Q r i i T r ❑ 0 0 c0 0 0 0 0 0 0 J w „c: 0 0 a 0 0 0 0 a 0 0 0 o o v o 0 o O v o a a o Lo CD T r r O o 0 D a r (0 4 a 0. Lri 1) Lri 4 w •o e e a o v e o 0 O 0 v 0 O O 0 0 0 a. .32c0000000000 r T r 0 0 0 a O LO CO r - t-- 0 0 0 0 0 'r' CA 4 4 4 o v tei u7 vi 4 of BOOK VALUE 0_ a. 0 N co [Y7 O 0) N 1,446,208.82 C. N v r r Q 00 0 0 u? L() N N N N CY) 69 Cr) Cr) Q CO Cr) 0 ti ti i� o 07 o N CO r T T C*) M Liz LC) U • LO 69 • F-- (17 u) 0) 0 0 0 • a. a.ai❑ Ill •w w:z ❑ ❑ ❑ .4- u3 ❑ ❑'❑ ❑ Z z z o ❑ W : LL ' LL.. LL , U_ w w' a w w w W r )- ' �' 0) (1) Q Q Q Q u} ! LL LL LL 0 W W 0 W:w W'w o ❑ ❑ ❑ Z F-- 0: 0 0 Z 55500 , ,; z 0 0 o z (9 < ¢ Q Li ❑ ❑! ❑' u) aaaw¢wLLF Y Y Y w u) Z Z Z 2 J< Q <1 Z • Q Q Q LL LL LL zzz< oo O'� '0 0 0 2 Y Y Y'❑ 'zz`zc7z<< • <0• 2,330,641.62 BANK OF ALAMEDA MMA $30,705,960.40 $30,724,266.13 0 CO 0, C.0 ti M $30,723,241.57 TOTAL AND AVERAGES M N CO M 69 CY) N (0 M 49 N 0, ti a 0 0 Q 0 7 0 0 v (NI 0 a N N (D M (0 69 CY) N C0 co W 0) 43 N 0) 0 0 N tt a O N TOTAL AND AVERAGES N 0) ti 0 0 0 0 7 v O v N Ln 0 0 cv (0 $21,141,814.03 z CO Lu LU z 0 w J U 0 $21,141,814.03 $21,141,814.03 N 0) 0 0 N u0 0 a N (0 $21,141,814.03 TOTAL AND AVERAGES a) Q >t nvestments El Federal /Agency Issues 0 Z D Medium -Term f � N N ,F* ro- fr • rn ra r) ■ 6 0) a) -a co Y 0 Es' • c L w Isla) 0) L c a -a - = U co < m ••••••• ••••••• ••••••• ••••••• ••••••• ••••••• ••••••• ••••••• ••••••• ••••••• ••••••• •••••.■ ••••••• ■■W! MIMI MEM ■ ••1 ■■■I ■ ■■1 ■■■I ■■■I ■■■F ■■■I ■■■I BMW MI C) C) Co 0 0 0 Q o 0 0 ci 0 0 Q o 0 w w ■. w w 6 o 0 0 6 o 0 o © o L o o r�► Li, w w w CSII r Ni- N c L General Fund City of Alameda California November 20, 2007 Honorable Mayor and City Council 1 have reviewed the City of Alameda's Investment Report for the quarter ending September 30, 2007 and find that it complies with the Investment Policy established by my office. The interest of the Council is always appreciated. Sincerely, e n Kenn City Treasure K K/d I Kevin Kennedy, City Treasurer Office of the City Treasurer 2263 Santa Clara Avenue, Room 220 Alameda, California 94501 -4477 51 0.747.4881 Office • Fax 51 0.747.4890 • TDD 51 0.522.7538 City Council Attachment 2 to Agenda Item #4 -C 11-20-07 CITY OF ALAM E DA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: November 20, 2007 Re: Accept the Work of William P. Young Construction, Inc. for the Ballena Bay Bridge Seismic Retrofit Project, No. P.W. 05 -00 -09 BACKGROUND On May 1, 2007, the City Council adopted plans and specifications, called for bids, and authorized the City Manager to negotiate and execute all agreements for award of the construction contract for the Ballena Bay Bridge Seismic Retrofit Project. On July 3, 2007, the City awarded a contract in the amount of $511 ,468, including contingencies, to William P. Young Construction, Inc. DISCUSSION The project has been completed in accordance with the plans and specifications and is acceptable to the Public Works Department. Extra work orders were issued for removal of unsound concrete at pile cap ends. The final project cost, including extra work orders, is $499,739. BUDGET CONSIDERATION /FINANCIAL IMPACT This project is funded under C I P# 99 -03, with $452,083 available from the Federal Highway Bridge Rehabilitation Fund and $58,665 available from State Local Seismic Safety Retrofit Project (LSSRP) bond funds. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. ENVIRONMENTAL REVIEW In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under CEQA Guidelines Section 15301(d) - Existing Facilities. The project has also received a Categorical Exclusion in accordance with the National Environmental Protection Act of 1969 (NEPA). City Council Agenda Item #4 -D 1'1 -20 -07 Honorable Mayor and November 20, 2007 Members of the City Council Page 2 of 2 RECOMMENDATION Accept the work of William P. Young Construction, Inc., for the Ballena Bay Bridge seismic retrofit project, No. P.W. 05- 00 -09. Respectfully submitted, atthew T. Naclerio Public Works Director By: Laurie Kozisek Associate Civil En inee MTN:gc CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: November 20, 2007 Re: Award a Contract in the Amount of $102,177, Including Contingencies, to Robert C. Terry, Dba Comfort Air Mechanical Systems, for the Annual Heating, Ventilating, and Air Conditioning Systems Maintenance in Various City Facilities, No. P.W. 09 -07 -30 BACKGROUND On October 2, 2007, the City Council adopted plans and specifications and authorized a call for bids for the annual heating, ventilating, and air conditioning (HVAC) systems maintenance in various City facilities. The proposed project consists of regular preventive maintenance, ranging from bi- monthly to bi- annually, of the HVAC systems in 23 City -owned and maintained buildings and on -call services. Public Works maintenance staff services those City facilities that are not included in this project and that are less labor intensive to maintain during their normal maintenance activities. DISCUSSION To solicit the maximum number of bids and most competitive price, specifications were provided to 17 separate building exchanges throughout the Bay Area. A notice of bid was published in the Alameda Journal. The bids were opened on November 1, 2007. Five contractors submitted bids, two of which were disqualified because they submitted incomplete bid packages. The list of qualified bidders from lowest to highest total project cost is as follows: Bidder Location Bid Amount Robert C. Terry, dba Comfort Air Mechanical Systems : Alameda, CA $92,887.90 Bel Air Mechanical, Inc. Martinez, C A $1 97,774.00 Heathorn Service Company San Leandro, CA $415,880.04 City Council Agenda item #4 -E 11 -20 -07 Honorable Mayor and November 20, 2007 Members of the City Council Page 2 of 2 Staff recommends awarding a contract to Robert C. Terry, dba Comfort Air Mechanical Systems, for a total amount of $102,177, including a 10% contingency. Staff has direct experience with Comfort Air Mechanical Systems and has been satisfied with their past performance. A copy of the contract is on file in the City Clerk's office. BUDGET CONSIDERATION /FINANCIAL IMPACT The project is budgeted under 4230 - 61060, contractual services for the City from the General Fund and 81 8003 -61 060, contractual services for Alameda Point from Alameda Point Bond funds. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. ENVIRONMENTAL REVIEW In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under CEQA Guidelines, Section 15301(c), Existing Facilities. RECOMMENDATION Award a contract in the amount of $1 02,177, including contingencies, to Robert C. Terry, dba Comfort Air Mechanical Systems, for the annual heating, ventilating, and air conditioning systems maintenance in various City facilities, No. P.W. 09- 07 -30. Respectfully submitted, ../. Matthew T. Naclerio Public Works Director 'Rote Covkau By: Public Works uperintendent Pete Carrai MTN : PC:gc CITY OF ALAM E DA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: November 20, 2007 Re: Adopt a Resolution Authorizing Applications to the Caltrans Safe Routes to School Program for Fiscal Years 2006/2007 and 2007/2008, and the Use of City Matching Funds for Construction of Pedestrian Access and Street Crossing Improvements Near Franklin Elementary School and Wood Middle School and for Purchase and Installation of Radar Speed Signs BACKGROUND Caltrans is currently soliciting applications for fiscal years 2006/2007 and 2007/2008 for its Safe Routes to School grant program, which focuses on construction projects to increase bicycling and walking to school. There is $26.8 million available for Fiscal Year 2006/2007 and $25.5 million available for Fiscal Year 2007/2008. Staff has prepared three applications: 1) pedestrian access and crossing improvements near Franklin Elementary School; 2) in- pavement crosswalk lights near Wood Middle School; and 3) pole- mounted radar speed signs on Central Avenue and Grand Street. DISCUSSION During the past year, staff conducted extensive outreach to residents regarding the need for pedestrian improvements, primarily through a survey implemented as part of the pedestrian plan effort, and through Safe Routes to School activities. Through the latter program, staff worked closely with parent organizations, the Alameda Unified School District (AUSD), the Alameda Police Department (APD), and school personnel to develop Safe Routes to School maps, and to identify locations that are commonly used by students walking to school that could benefit from improvements. Pedestrian Friendly Alameda also passed along to staff feedback they have received from residents regarding their concerns. Based on the anticipated project need, the three applications are to be submitted to Caltrans in the priority order as listed below: Priority 1: Franklin Elementary School Pedestrian Crossing Improvements - The following improvements are being proposed at two intersections serving Franklin Elementary School: City Council Report Re: Agenda Item #4 -F 11 -20 -07 Honorable Mayor and November 20, 2007 Members of the City Council Page 2 of 3 1. Intersection of Grand Street and San Jose Avenue Crossing Improvements: Grand Street, located one block from Franklin Elementary School, experiences heavy school- related traffic during school arrival and departure times. Based upon the field and office traffic analyses, pedestrian and bicycle traffic will benefit if a specific intersection is enhanced for pedestrian and bicycle modes. Staff has worked with the AUSD, APD, school staff, and parents to develop a Safe Routes to School map, which includes the crosswalk at the intersection of Grand Street and San Jose Avenue. While this location currently includes a marked crosswalk, funding is being requested to provide enhanced visibility and facilitate improved crossing at this location. Proposed improvements include changing the crosswalk to a yellow school crosswalk with a "ladder" design, constructing curb extensions to shorten the crossing distance across Grand Street, and adding signs and pavement markings. 2. Intersection of Benton Street and Central Avenue Street Crossing Improvements: A new crosswalk is being proposed on the south side of the intersection. The intent of the crosswalk is to direct students to cross to the east side of Benton Street and proceed to Paru Street. This will enable them to cross at the intersection of Encinal Avenue and Paru Street, which is staffed by a crossing guard and where Caltrans wilt soon be installing in- pavement crosswalk lights. Priority 2: Wood Middle School In- Pavement Lights - Near the entrance to Wood Middle School on Grand Street, there is an existing mid -block crosswalk. The crosswalk connects directly to a pedestrian walkway on the west side of Grand Street and is used by approximately 50 students per hour at the beginning and end of the school day. There is heavy vehicle traffic in the vicinity of this crossing due to parents dropping off and picking up students before and after school. The installation of in- pavement lights at this location will enhance visibility of pedestrians crossing the street at this location. The project also includes construction of a new curb ramp at the western end of the crosswalk, opposite the school. Priority 3: Pole - Mounted Radar Speed Signs - Pole -- mounted radar speed signs are proposed for two locations to help reduce vehicle speeds near schools: 1 . The intersection of Central Avenue /3rd Street/Taylor Avenue near the entrance to Encinal High School experiences very heavy pedestrian volumes before and after the school day, with between 240 and 350 students crossing in the hour before school and after school. In addition to the vehicle traffic accessing the school, Central Avenue is one of the City's major east -west routes and serves as a through route for many people in the area. Honorable Mayor and November 20, 2007 Members of the City Council Page 3 of 3 2. Grand Street in the vicinity of Clinton Street is used by students walking to several nearby schools — Franklin, Lum, Wood, and St. Joseph's. Recent pedestrian counts indicated that between 60 and 100 students crossed Grand Street in this area in the hour before school and after school. BUDGET CONSIDERATION /FINANCIAL IMPACT The Safe Routes to School grants will pay 90 percent of project costs, and the City is required to come up with a ten percent match. The estimated project costs for the three applications are: 1) Franklin School - $359,800 total project cost, $323,820 from the grant, $35,980 required matching funds; 2) Wood Middle School - $207,890 total project cost, $187,101 from the grant, $20,789 in required matching funds; and 3) radar speed signs $156,070 total project cost, $1 40,463 from the grant, $15,607 in required matching funds. The City's required local match of $72,376 for these applications is available from Measure B revenues. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE By encouraging increased levels of walking to school, the proposed improvements support Guiding Policy 4.2.a: "Recognizing that buildout of the City will result in unacceptable congestion unless 1990 travel habits are altered, Alameda is committed to de- emphasizing use of the single- occupant vehicle (SOV) during peak periods." ENVIRONMENTAL REVIEW In accordance with the California Environmental Quality Act (CEQA), these projects are Categorically Exempt under CEQA Guidelines Section 15301(c), Existing Facilities. RECOMMENDATION Adopt a resolution authorizing applications to the Caltrans Safe Routes to School Program for Fiscal Years 2006/2007 and 2007/2008, and the use of City matching funds for construction of pedestrian access and street crossing improvements near Franklin Elementary School and Wood Middle School and for purchase and installation of radar speed signs. Res ■J' s • m itted Bv: (IT QATITY1A Ma thew T. Naclerio Public Works Director MTN:BB:gc Barry Bergman Barry Bergman Transportation Co r inator CITY OF ALAMEDA RESOLUTION NO. AUTHORIZING APPLICATIONS TO THE CALTRANS SAFE ROUTES TO SCHOOL PROGRAM FOR FISCAL YEARS 2006/2007 AND 2007/2008, AND THE USE OF CITY MATCHING FUNDS FOR CONSTRUCTION OF PEDESTRIAN ACCESS AND STREET CROSSING IMPROVEMENTS NEAR FRANKLIN ELEMENTARY SCHOOL AND WOOD MIDDLE SCHOOL, AND FOR PURCHASE AND INSTALLATION OF RADAR SPEED SIGNS WHEREAS, the California Department of Transportation (Caltrans) has allocated Safe Routes to School funds for pedestrian and bicycle facilities for fiscal years 2006/2007 and 2007/2008; and WHEREAS, the City of Alameda is committed to encouraging students to bicycle and walk to school, and to provide facilities that will encourage this behavior; and WHEREAS, the City of Alameda wishes to apply to Caltrans for $323,820 for Franklin Elementary School Pedestrian Access and Street Crossing Improvements; and WHEREAS, the City of Alameda wishes to apply to Caltrans for $1 87,101 for Wood Middle School In-Pavement Lights; and WHEREAS, the City of Alameda wishes to apply to Caltrans for $140,463 for purchase and installation of radar speed signs on Central Avenue and Grand Street; and WHEREAS, Safe Routes to School funding guidelines require that local agencies fund at least 10% of the total project cost; and WHEREAS, the City has the necessary match amount of $72,376 in funds available from Measure B sales tax revenues to provide the local matching funds for these projects. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Alameda authorizes the filing of three applications with Caltrans for Fiscal Years 2006/2007 and 2007/2008 for the allocation of Safe Routes to School funds for the project described above, authorizes the necessary 1O% local match, and authorizes purchase and installation of radar speed signs. Resolution #4 -F CC 11 -20 -07 1, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in regular meeting assembled on the 20th day of November, 2007, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this day of November, 2007. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: November 20, 2007 Re: Adopt a Resolution Authorizing the Open Market Purchase Pursuant to Section 3 -15 of the Alameda City Charter for the Purchase of Police Electronic Citation Software from Berendo Solutions, Inc. (Requires 4 Affirmative Votes) BACKGROUND The Police Department currently uses electronic citation software from AutoCITE for all Traffic Section officers. This software, and accompanying hardware, is more than 15 years old and is not capable of interfacing with the Police Department's Record Management System (RIM), thus requiring data entry to be done by hand. The Police Department successfully applied for a Special Traffic Enforcement Program (STEP) grant from the California Office of Traffic Safety (OTS), through the National Highway Traffic Safety Administration. The grant authorizes up to $95,000 for the purchase of an electronic citation system, including hardware, software, training, and integration. DISCUSSION Traffic citations are one of the primary tools used to change driver behavior. Combined with engineering and education, enforcement efforts are seen as a very effective method for improving traffic safety. The Police Department is committed to increasing traffic safety throughout the City, and an electronic citation system will facilitate the delivery of this service. Furthermore, the technology will allow for the rapid recovery of enforcement data for comparison to collision data. In the end, the software will improve the strategic delivery of police traffic services to the community. The Police Department contacted several electronic citation software vendors while researching this purchase. Section 3 -15 of the City Charter allows for the open market purchase of a product by the City Council, with 4 affirmative votes, if it determines that the product can be purchased at a lower price in the open market. Berendo Solutions, Inc. demonstrated that its product represents the lowest price on the market by being the only company able to demonstrate that it could comply with the standards for an electronic citation program requested by the Police Department. Those standards included: City Council Report Re: Agenda Item #4 -G 11-20-07 Honorable Mayor and November 20, 2007 Members of the City Council Page 2 of 3 • Compliance with citation standards set by the California Judicial Council. • The ability to transfer citation data to the California Superior Court system (CASP). • The ability to capture data related to the Police Department's effort to promote cooperative strategies to prevent racial profiling. • A rugged system that can be used by officers assigned to solo - motorcycle duty. • A system that can be evaluated geographically and compared to collision data. • A system that can be used to measure officer productivity and performance. • A system that can query law enforcement databases for outstanding warrants, registration information, and diver's license status. In years past, the Judicial Council of California was willing to waive some of its standards and requirements for cities using electronic citation systems. issues such as signature capture, citation formatting, and violator information were not standardized. However, as technology has improved and systems have failed, the Judicial Council is now refusing to waive any standards for citations. Essentially, the written citation must look exactly like an automated citation both for the violator and the courts. A violator's signature must also be captured for the court copy of the citation. Of all the vendors contacted, Berendo Solution was the only one capable of meeting and demonstrating this standard. The Police Department has a sophisticated RMS system already in existence; however, it currently does not capture any citation data. Staff requested that an electronic citation system be capable of interfacing with the existing RMS system. Other vendors proposed that the Police Department use a separate database for its citations, which was unacceptable. Such systems would not afford the level of access staff was seeking in an electronic citation system. Berendo Solutions software engineers have worked with the City's Information Technology staff to ensure that their Berendo G2 eKnowledge Management System will work with the Police Department's RMS system, allowing staff to record, track, and map enforcement work for a number of purposes, including: • Improved deployment models • Comparison with collision data • Criminal investigations • Officer performance evaluations • Statistical reporting In addition, an electronic citation system should allow the Department to transfer citation data electronically to the courts. Some vendors proposed that printed copies of the citations could be manually handed to the courts. only Berendo Solutions spent the time working with representatives of the court system to successfully meet this goal, thereby speeding delivery of the citation data to the courts. This will serve to eliminate the delays associated with citation processing and data entry. Honorable Mayor and November 20, 2007 Members of the City Council Page 3 of 3 BUDGET CONSIDERATION /FINANCIAL IMPACT The terms and conditions of the OTS grant do not include a cost matching provision. Grant funds will be released in a reimbursement program whereby the Police Department is completely reimbursed for the purchase of an electronic citation system up to an amount not to exceed $95,000. There is no direct financial impact to the General Fund budget. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. RECOMMENDATION Adopt a resolution authorizing the open market purchase pursuant to Section 3 -15 of the Alameda City Charter for an electronic citation system, including software, hardware, training, and integration, from Berendo Solutions, inc., for an amount not to exceed $95,000. Respectfully submitted, Walter B. Tibbet Chief of Police DBB:db CITY OF ALAMEDA RESOLUTION NO. AUTHORIZING OPEN MARKET PURCHASE FROM BERENDO SOLUTIONS, INC. OF LOS ANGELES, CALIFORNIA PURSUANT TO SECTION 3 -15 OF THE ALAMEDA CITY CHARTER FOR ELECTRONIC CITATION SOFTWARE (REQUIRES FOUR AFFIRMATIVE VOTES) 0 WHEREAS, the Police Department uses electronic citation software and C hardware for traffic enforcement; and WHEREAS, the replacement and update of the current electronic citation system will allow for the ability to fully integrate with the Police Department's Record Management System, deliver citation data directly to the California Superior Court system, and improve current capabilities; and WHEREAS, the funds for this electronic citation software will be completely reimbursed by a Special Traffic Enforcement Program (STEP) grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration; and WHEREAS, Section 3-15 of the City Charter provides that the City Council, by four affirmative votes, can authorize an open market purchase, without competitive bidding, if it determines that the product can be purchased at a lower price in the open market; and WHEREAS, after a solicitation of bids, Berendo Solutions, Inc. is the only company offering electronic citation software that is already capable of fully integrating with both the Police Department's Record Management System and the California Superior Court system, and therefore an open market purchase of this product from the sole source provider is effectively the "lowest price" available. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda, pursuant to Section 3 -1 5 of the City Charter, and by four affirmative votes, hereby authorizes the open market purchase of electronic citation software. Resolution #4 -G CC 11 -20 -07 1, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in regular meeting assembled on the 20th day of November, 2007, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, 1 have hereunto set my hand and affixed the official seal of said City this day of November, 2007. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita, City Manager Date: November 20, 2007 Re: Second Reading of an Ordinance Amending the Alameda Municipal Code to Amend Chapter XIII (Building and Housing) by Repealing Article 1 (Uniform Codes Relating to Building, Housing and Technical Codes) in its Entirety and Adding a New Article 1 (Uniform Codes Relating to Building, Housing and Technical Codes) to Adopt the 2007 California Building Code, the 2007 California Historical Building Code, the 2007 California Electrical Code, the 2007 California Plumbing Code, the 2007 California Mechanical Code, the 2007 California Energy Code, the 1997 Uniform Housing Code, and the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings, and Amend Chapter XV (Fire Prevention) by Repealing Section 15 -1 in its Entirety and by Adding a New Section 15 -1 to Adopt the 2007 Edition of the California Fire Code. BACKGROUND Every three years, the State of California adopts a new set of technical building and fire regulations known as the California Building Standards Code. Local jurisdictions may establish more restrictive building standards reasonably necessary because of local climatic, geological, or topographical conditions. DISCUSSION Building, Fire, and Housing Code: The State of California has adopted the 2007 California Building Standards Code, which is based on the 2006 International Building Code, the 2007 California Historical Building Code, the 2005 National Electrical Code, the 2006 Uniform Plumbing Code, the 2006 Uniform Mechanical Code, and the 2006 International Fire Code. The 2007 California Building Standards Code will become effective throughout California on January 1, 2008. By locally adopting this code, the City establishes clear legal authority for its enforcement and may elect to adopt various appendix chapters and complementary codes dealing with local issues. It also enables the City to adopt various administrative amendments and all technical amendments necessary due to local climatic, geological, or topographical conditions. City Council Report Re: Agenda Item #4 -H 11-20-07 Honorable Mayor and November 20, 2007 Members of the City Council Page 2 of 3 Staff proposes adopting Local code amendments, including: • Minimum requirement of Class A roof, • Requirement to install spark arrestor on any chimney at the time of a re- roof, • Standard size and type of fire hose threads, • Requirement to install automatic fire sprinklers in most new buildings, • Property owner responsibility to maintain smoke detectors in all residential sleeping rooms, • Prohibition of metallic pipe, conduit or duct under concrete floor slabs, • Various Alameda Power and Telecom requirements for service equipment and meters, • Elimination of the occupancy separation requirement between commercial and accessory residential use to provide for Work/Live occupancies, • Requirement that storage areas within or adjacent to residential occupancies be restricted to allow only one light and one electrical outlet in order to discourage the conversion of these areas to habitable space, • Requirement to install excess flow gas shutoff valves in all new construction and whenever a permit is issued to alter a gas line. Due to an administrative error the provision to require excess flow gas shutoff valves to be installed at the time of entering into an agreement for sale was inadvertently omitted from the first reading. That revision has been made and is included in the second reading. BUDGET CONSIDERATION /FINANCIAL IMPACT Adoption of a new set of technical and administrative construction codes will have no impact on the City's General Fund. MUNICIPAL CODE CROSS REFERENCE All other sections of the Municipal Code dealing with this subject matter have been thoroughly analyzed and found to be compatible with the proposed amendment to the Municipal Code. RECOMMENDATION Introduce the subject ordinance amending the Alameda Municipal Code to amend Chapter X111 (Building and Housing) by repealing Article 1 (Uniform Codes Relating to Building, Housing and Technical Codes) in its entirety and adding a new Article 1 (Uniform Codes Relating to Building, Housing and Technical Codes) to adopt the 2007 p California Building Code, the 2007 California Historical Building Code, the 2007 g California Electrical Code, the 2007 California Plumbing Code, the 2007 California Mechanical Code, the 2007 California Energy Code, the 1997 Uniform Housin g Code, and the 1997 Edition of the Uniform Code for the Abatement of s Dangerous Buildings, g, Honorable Mayor and November 20, 2007 Members of the City Council Page 3 of 3 and amend Chapter XV (Fire Prevention) by repealing Section 15 -1 in its entirety and by adding a new Section 15 -1 to adopt the 2007 Edition of the California Fire Code. Respectfully submitted, Cathy •dbu Y►� 1. rY Planning & Building Director GM:eg GreZ�ory J McFann Building Official Mike Fisher Fire Marshal Approved as to Form CITY OF ALAMEDA ORDINANCE NO. New Series AMENDING THE ALAMEDA MUNICIPAL CODE BY AMENDING CHAPTER XIII (BUILDING AND HOUSING) BY REPEALING ARTICLE 1 (UNIFORM CODES RELATING TO BUILDING, HOUSING AND TECHNICAL CODES) IN ITS ENTIRETY AND ADDING A NEW ARTICLE 1 (UNIFORM CODES RELATING TO BUILDING, HOUSING AND TECHNICAL CODES) TO ADOPT THE 2007 CALIFORNIA BUILDING CODE, THE 2007 CALIFORNIA HISTORICAL BUILDING CODE, THE 2007 CALIFORNIA ELECTRICAL CODE, THE 2007 CALIFORNIA PLUMBING CODE, THE 2007 CALIFORNIA L MECHANICAL CODE, THE 2007 CALIFORNIA ENERGY CODE, THE 1997 UNIFORM 3 HOUSING CODE, AND THE 1997 EDITION OF THE UNIFORM CODE FOR THE 3.ABATEMENT OF DANGEROUS BUILDINGS AND BY AMENDING CHAPTER XV FIRE V PREVENTION) BY REPEALING SECTION 15 -1 IN ITS ENTIRETY AND BY ADDING A NEW SECTION 15 -1 TO ADOPT THE 2007 CALIFORNIA FIRE CODE BE IT ORDAINED by the City Council of the City of Alameda that: Section 1. The Alameda Municipal Code is amended by repealing Article 1 of Chapter XIII in its entirety. Section 2. The Alameda Municipal Code is amended by adding a new Article I to Chapter XIII of the Alameda Municipal Code which shall read as follows: ARTICLE I. UNIFORM CODES RELATING TO BUILDING, HOUSING AND TECHNICAL CODES 13 -1 ALAMEDA ADMINISTRATIVE CODE 13-1.1 Adoption of the Alameda Administrative Code. Except as hereinafter provided, Appendix Chapter 1 ADMINISTRATION of the California Building Code, 2007 Edition, published by the California Building Standards Commission, is adopted by reference and made a part hereof as if fully set forth herein at length, and shall be known as the Alameda Administrative Code. (Ord. No. 2898 N.S. § 2) 13 -1.2 Modifications, Amendments and Deletions to the Appendix Chapter 1 ADMINISTRATION of the California Building Code, 2007 Edition. a. Section 1 03.1 of Appendix Chapter 1 ADMINISTRATION of the California Building Code, 2007 Edition, is amended by substituting the words "A code enforcement agency" for "The Department of Building Safety ". b. Section 105.5 of Appendix Chapter 1 ADMINISTRATION of the California 1 Final Passage of Ordinance #4 -H CC 11-20-07 Building Code, 2007 Edition, is amended to read as follows: Section 105.5 Expiration. Every permit issued shall expire by limitation and become null and void 36 months from the date such permit is issued. Before such work can be recommenced, a new permit shall be first obtained to do so, and the fee therefore shall be based on the work remaining after the last successful required inspection, provided no changes have been made or will be made in the original plans and specifications for such work. Exception: Permits issued as a result a violation of Section 105.1 shall expire by limitation and become null and void 12 months from the date such permit is issued. c. Section 108.4 of Appendix Chapter 1 ADMINISTRATION of the California Building Code, 2007 Edition, is amended to read as follows: Section 108.4 Work commencing before permit issuance. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be as established by the City Council. The payment of such investigation fee shall not exempt an applicant from compliance with all other provisions of either this code or the technical codes nor from the penalty prescribed by law. d. Section 110.5 of Appendix Chapter 1 ADMINISTRATION of the California Building Code, 2007 Edition, is added to read as follows: Section 110.5 Posting. The certificate of occupancy shall be posted in a conspicuous place on the premises and shall not be removed except by the building official. e. Section 112.4 of Appendix Chapter 1 ADMINISTRATION of the California Building Code, 2007 Edition, is added to read as follows: Section 112.4 Appeals. Any person adversely affected by any written orders, decisions or determinations made by the Building Official relative to the application and interpretation of the Building Code, Plumbing Code, Mechanical Code, Electrical Code and Fire Code or any other Alameda building regulations may appeal to the Housing and Building Code Hearing and Appeals Board. Such appeal shall be filed no later than ten (10) days following the date of the written decision by filing with the Planning and Building Department an appeal form specifying the basis of the appeal. f. Section 112.5 of Appendix Chapter 1 ADMINISTRATION of the California Building Code, 2007 Edition, is added to read as follows: 2 Section 112.5 Appeal Fee. The fee for filing an appeal shall be established by resolution of the City Council. The appeal fee shall be required to be paid at the time that the appeal application is filed with the Planning and Building Department. Appeal forms shall not be accepted without the appropriate appeal fee. (Ord. No. 2898 N.S. § 2) 13 -1.3 Copy of Alameda Administrative Code with The Planning and Building Department. A copy of the Alameda Administrative Code has been deposited in the Office of the Planning and Building Department of the City and shall be maintained by the Building Official for use and examination by the Public. (Ord. No. 2898 N.S. § 2) 13 -2 ALAMEDA BUILDING CODE 13 -2.1 Adoption of California Building Code. Except as hereinafter provided, the California Building Code, 2007 Edition, published by the California Building Standards Commission, including Appendix Chapteri, (Patio Covers), Chapter J (Grading), is adopted by reference and made a part hereof as if fully set forth herein at length, and shall be known as the Alameda Building Code. (Ord, No. 2898 N.S. § 2) 13 -2.2 Modifications, Amendments and Deletions to the Uniform Building Code. a. Section 310.4 of the California Building Code, 2007 Edition, is amended by inserting a new section number 310.4 to read as follows: 310.4 Storage Areas. Storage areas within or adjacent to R occupancies shall be restricted to one electrical receptacle and one electrical light unless otherwise approved by the Building official. b. Chapter 9 of the California Building Code, 2007 Edition, is deleted in its entirety except for Section 901. c. Section 1208.2 of the California Building Code, 2007 Edition, is amended by inserting a new exception to read as follows: Exception: 7. In qualified historical buildings, as defined in Section 8 -201 of the California Historical Building Code 2007 Edition, occupiable spaces, habitable spaces and corridors shall have a ceiling height of not less than 7 feet. d. Section 1505.1 of the California Building Code, 2007 Edition, is amended by 3 inserting the following ahead of the first paragraph: Section 1505.1 Fire Classification. Any roof installed on any structure with an occupancy classification of "R" or "U" shall have a fire rating of Class A, which complies with the Section 1505.2 Class A roof assemblies. e. Section 1510.7 is added to the California Building Code, 2007 Edition, to read as follows: Section 1510.7 Spark Arrestor. Spark arrestors in compliance with California Building Code, 2007 Edition, Section 2802 shall be installed on all operational chimneys on any building when the building is re- roofed. 13 -2.3 Findings. Pursuant to Sections 17958.5 and 17958.7 of the California Health and Safety Code, the City Council finds that the modifications of the California Building Code, 2007 Edition, contained in subdivisions (a) through (e) of Section 13 -2.1, are reasonably necessary because of certain local climatic, geographical and topographical conditions existing in the City of Alameda which are more specifically described as follows: a. The City of Alameda is an island community with access dependent upon bridges and underwater tubes and, in the event of a disaster, could be completely isolated from outside assistance. b. The City of Alameda is adjacent to several earthquake faults, which make buildings and structures susceptible to structural ruptures and fires. c. The entire municipal water supply for the City of Alameda is transported via three aqueducts, which are vulnerable to earthquake and tidal flooding. d. Alameda is a low- -lying island community with soil and groundwater conditions, which are corrosive to metals. e. Alameda has very fine, sandy soil conditions. f. The City of Alameda lies in the path of three (2) airport landing and takeoff zones. (Ord No. 2898 N.S. § 2) 13 -2.4 Copy of California Building Code with Planning and Building Department. A copy of the California Building Code, 2007 Edition, has been deposited in the Office of the Planning and Building Department of the City and shall be maintained by the Building Official for use and examination by the public (Ord. No. 2898 N.S. § 2) 13 -3 ALAMEDA HISTORICAL BUILDING CODE 13 -3.1 Adoption of California Historical Building Code. The California Historical Building Code, 2007 Edition, published by the California Building Standards Commission, is adopted by reference and made a part hereof as if fully 4 set forth herein at length, and shall be known as the Alameda Historical Building Code. (Ord. No. 2898 N.S. § 2) 13 -3.2 Copy of California Building Code with Planning and Building Department. A copy of the California Historical Building Code, 2007 Edition, has been deposited in the Office of the Planning and Building Department of the City and shall be maintained by the Building Official for use and examination by the public. 13 -4 ALAMEDA ELECTRICAL CODE 13.4.1 Adoption of California Electrical Code. Except as hereinafter provided, the California Electrical Code, 2007 Edition, published by the National Fire Protection Association, is adopted by reference and made a part hereof as if fully set forth herein at length, and shall be known as the Alameda Electrical Code. (Ord. No. 2945 N.S. § 2) 13.4.2 Modifications, Amendments and Deletions to the California Electrical Code. a. Article 230 -8, Insulation of Service Entrance Conductors, of the California Electrical Code, 2007 Edition, is amended by adding the following: Ends of service conductors, raceways and ducts in underground boxes shall be sealed to prevent entrance of moisture. b. Article 230 -24 (B) Vertical Clearance From Ground, of the California Electrical Code, 2007 Edition, is amended by adding the following: The service head shall be located on that portion of the building served which is facing the serving line. The service head shall be located at that height which will allow for the proper clearance of the service drop over street, curb, and sidewalk. This will require that the service head for residential occupancies be not less than twelve feet, six inches (12'6 ") above the driveway where the drops may cross a private driveway, and not less than ten feet, six inches (10'6 ") above the ground where persons may walk, other than a public walk, which requires a clearance of sixteen feet (16') above ‘the curb. if the height of the building involved is such that these clearance heights cannot be maintained, then a periscope -type service or some other auxiliary structure shall be resorted to. In the event that a periscope -type service is used, it may be placed on the side of the building served not more than eighteen inches (18 ") back of the wall, which is facing the serving line. 5 c. Article 230.26 Point of Attachment, of the California Electrical Code, 2007 Edition, is amended to read as follows: 230.26 Means of Attachment. Unless special permission is granted in advance to do otherwise, the location of the point of service drop support or attachment on a building shall be at that portion of the building facing and nearest to the street, alley, easement, or public way on which is located the utility's pole having facilities for rendering service of the type required to fit the needs of the particular installation involved. The point of attachment shall be the portion of the service conduit adjacent to the service head. The service conduit shall be securely fastened to structure served and space provided for attachment of a service drop strain clamp by the serving utility. The outer or upper end of the overhead service conduit shall not overhang or project horizontally more than eighteen inches (18 ") beyond the last point at which the conduit is supported and fastened. In cases where it is necessary to obtain the required height for support of the service drops by extending the service conduit above the roof of the building, only rigid metallic and intermediate metal conduit shall be used for this purpose and shall not be smaller than one and one - quarter inches (1 1/4") trade size, not to extend more than thirty inches (30 ") beyond the last support for periscope service without brace. if nonferrous metal conduit is used, it shall not be smaller than two inches. d. Article 230.30 Insulation, of the California Electrical Code, 2007 Edition, is amended by deleting the exceptions and adding the following: Service entrance conductors entering buildings or other structures shall be insulated. Conductors installed in underground raceways shall have XHHW, THW or other suitable insulation as listed in 75C column of Table 310 -16 and subject to Article 110.14(1)(a) of the National Electrical Code. e. Article 230.43 Wiring Methods for 600 Volts, Nominal, or Less, of the California Electrical Code, 2007 Edition, is amended by deleting items 1, 2, 5, 6, 7, 8, 11, 12, 13, 14, 15 and 16 and by adding the following: Except when installed as busways or cablebus, all service entrance conductors in or on buildings shall be installed in rigid metal conduit or intermediate metal conduit. Service entrance conduits installed to supply single and duplex family units shall not be smaller than one and one - quarter inch (1 1/4") trade size. f. Article 230.49, Protection Against Physical Damage--Underground, of the California Electrical Code, 2007 Edition, is amended by adding the following: 6 Underground service entrance conductors shall be installed in rigid metal conduit or rigid non - metallic conduit sized not smaller than two inches (2 "). on utility poles conduit risers shall be Schedule 80 rigid non - metallic up to a height above grade of eight feet (8'). g. Article 230.70 General, (A) Location, of the California Electrical Code, 2007 Edition, is amended to read as follows: The service disconnecting means shall be located at a readily accessible point nearest to the entrance of the service conductors, and in residential property shall be accessible from the exterior, except where a meter room is provided. Such service disconnecting means shall not be installed under show windows, or in the cases of multiple occupancies, in any location not readily accessible to all parties concerned. Service disconnecting means shall not be installed in bathrooms. h. Article 230.71, Maximum Number of Disconnects, of the California Electrical Code, 2007 Edition, is amended to read as follows: A separate service disconnecting means shall be provided for each separately metered subdivision of the service conductors. Switches or circuit breakers accessible from the exterior of the building shall be limited to one for each meter; in new construction however, exceptions will be granted in cases involving provisions for the installation of major household appliances, provided that the over current devices are contained within a single panel board assembly approved for the purpose, in which case the number of circuits shall be limited to six (6). More than six (6) disconnects will require a main disconnect. The service disconnecting means shall have provisions for locking each subservice disconnect in the "Off' position with a utility -type seal. i. Article 240.24, Location in or on Premises, (6) Occupancy of the California Electrical Code, 2007 Edition, is amended by adding the following: In new installations, not more than two feeder or branch- circuit over current devices shall be installed on the load side of any meter in any meter cabinet opening to the exterior of a building. For a larger number of over current devices, a distribution center shall be provided at a suitable location within the building. Exceptions to this rule will be granted in cases involving provision for the installation of major household appliances, provided that the over current devices are contained within a single panel board assembly approved for the purpose. In apartment houses and other buildings of multiple occupancy, branch circuit over current devices which are located in an apartment or portion of the building intended to be separately occupied by a tenant will not be considered as being readily accessible if they protect 7 circuits supplying any outlets or equipment not for this exclusive use of this tenant. The over current device may be located in a commonly accessible location, but all circuits supplying individual apartments in multifamily dwellings shall be confined to each individual apartment served. j. Article 250.50 Grounding Electrode System, of the California Electrical Code, 2007 Edition, is amended by adding the following: The concrete encased electrode described in 250- 52(A)(3) shall be installed during the construction of all new buildings as the primary ground and when new foundations are constructed for existing buildings. A ground rod electrode shall be installed at the service entrance location at time of alteration or installation of service to existing buildings as a primary grounding means. k. Article 250.104, Bonding of Piping Systems and Exposed Structural Steel, of the California Electrical Code, 2007 Edition, is amended by adding the following: General. Interior and exterior hot and cold water system shall be bonded to the neutral buss and the interior gas piping. Such connection shall not be located in under - the -floor crawl spaces, except by permission of the Building Official. 1. Article 300.3, Conductors, (C) Conductors of Different Systems, of the California Electrical Code, 2007 Edition, is amended by adding the following: Conductors Supplied by Individual Disconnecting Means in Two or More Occupancy Buildings. Conductors or circuits derived from a sub - service disconnecting means for an occupancy shall not occupy the same wiring enclosure, cable, or raceway with conductors for other occupancies. Exception 1. Emergency circuit wiring. Exception 2. Group- mounted service boards in single enclosures and auxiliary gutters at service switchboard location. m. Article 334.10, Uses Permitted, of the California Electrical Code, 2007 Edition, is amended by adding the following Nonmetallic- sheathed cable may be used in the hollow spaces of walls and ceilings of wood frame construction and must be concealed by the permanent finish of the building. It is limited to use on circuits not exceeding 300 volts between conductors or 150 volts to ground. n. Article 334.15(c), In Unfinished Basements, of the California Electrical Code, 2007 Edition, is amended by adding the following: 8 In wood frame construction where the basement has less than (3') three foot vertical clearance and the cable is not exposed to physical damage, the cable shall either be run through bored holes in joists, parallel to joist, or on girders or running boards and shall closely follow the vertical surface of such members. Where cable is exposed to physical damage, a metal -clad system of wiring shall be used in the unfinished area of the building, subject to the requirements of Article 300 of the California Electrical Code. 0. Article 338.10, Uses Permitted as Service - Entrance Conductors, of the California Electrical Code, 2007 Edition, is deleted. p. Article 358.12, Uses Not Permitted, of the California Electrical Code, 2007 Edition, is amended by adding the following: (7) Electrical metallic tubing shall not be used in the ground floor slab or in any location where it would be in contact with the ground. q. Article 394 of the California Electrical Code, 2007 Edition, is deleted. (Ord. No. 2945 N.S. § 2) 13-4.3 Findings. Subdivisions (a) through (q) of Section 13 -4.2 are based upon the following findings: Pursuant to Sections 17958.5 and 17958.7 of the California Health and Safety Code, the City Council finds that the modifications of the California Electric Code, 2007 Edition, contained in subdivisions (a) through (r) of Section 13 -4.2, are reasonably necessary because of certain local climatic, geographical and topographical conditions existing in the City of Alameda which are more specifically described as follows: a. The City of Alameda is an island community with access dependent upon bridges and underwater tubes and, in the event of a disaster, could be completely isolated from outside assistance. b. The City of Alameda is adjacent to several earthquake faults, which make buildings and structures susceptible to structural ruptures and fires. c. The entire municipal water supply for the City of Alameda is transported via three (3) aqueducts, which are vulnerable to earthquake and tidal flooding. d. Alameda is a low - -lying island community with soil and groundwater conditions, which are corrosive to metals. e. Alameda has very fine, sandy soil conditions. f. The City of Alameda lies in the path of two (2) airport landing and takeoff zones. g. Electrical power in the City of Alameda is provided by Alameda Power and Telecom, a City-owned and operated municipal utility, which has the authority to regulate acceptable materials, arrangement, location and type of service equipment. (Ord. No. 2945 N.S. § 2) 9 13 -4.4 Copy of California Electrical Code with Planning and Building Department. A copy of the California Electrical Code, 2007 Edition, has been deposited in the Office of the Planning and Building Department of the City and shall be maintained by the Building official for use and examination by the public. (Ord. No. 2945 N.S. § 2) 13-5 13 -5.1 ALAMEDA PLUMBING CODE Adoption of California Plumbing Code. Except as hereinafter provided, the California Plumbing Code, 2007 Edition, published by the International Association of Plumbing and Mechanical Officials, including Appendix Chapters A, B, D through G, 1 and L, is adopted by reference and made a part hereof as if fully set forth herein at length, and shall be known as the Alameda Plumbing Code. (Ord. No. 2898 N.S. § 3) 13 -5.2 Modifications, Amendments and Deletions to the California Plumbing Code. a. Section 609.3 of the California Plumbing Code, 2007 Edition, is amended to read as follows: Section 609.3 Water piping shall not be installed in or under a concrete floor slab within a building. b. Section 719.7 of the California Plumbing Code, 2007 Edition, is added to read as follows: Section 719.7 A property line cleanout shall be placed at the junction of the building sewer and the street lateral whenever a new building sewer is installed or when more than fifty percent of any building sewer is replaced or repaired. Such cleanout shall be installed by the use of an approved cast iron double cleanout fitting. A cast iron riser shall also be required to be extended to grade.(Ord. No. 2898 N.S. § 3) c. Section 121 1.18 of the California Plumbing Code, 2007 Edition is amended to read as follows: Section 1211.18 Earthquake — actuated Gas Shutoff Valves. Earthquake - actuated gas shutoff valves, certified by the State Architect as conforming to California Referenced Standard 12-16-1, shall be provided as follows: a. On all projects in which a permit is issued for gas piping. b. Prior to entering into an agreement for sale, -or prior to close of escrow when an escrow agreement has been executed in connection with the sale. 10 13 -5.3 Findings. Pursuant to Sections 17958.5 and 17958.7 of the California Health and Safety Code, the City Council finds that the modifications of the California Plumbing Code, 2007 Edition, contained in subdivisions (a) through (c) of Section 13 -5.2, are reasonably necessary because of certain local climatic, geographical and topographical conditions existing in the City of Alameda which are more specifically described as follows: a. The City of Alameda is an island community with access dependent upon bridges and underwater tubes and, in the event of a disaster, could be completely isolated from outside assistance. b. The City of Alameda is adjacent to several earthquake faults, which make buildings and structures susceptible to structural ruptures and fires. c. The entire municipal water supply for the City of Alameda is transported via three (3) aqueducts, which are vulnerable to earthquake and tidal flooding. d. Alameda is a low - -lying island community with soil and groundwater conditions, which are corrosive to metals. e. The City of Alameda lies in the path of two (2) airport landing and takeoff zones. (Ord. No. 2898 N.S. § 3) 13-5.4 Copy of California Plumbing Code with the Planning and Building Department. A copy of the California Plumbing Code, 2007 Edition, has been deposited in the Office of the Planning and Building Department of the City and shall be maintained by the Building Official for use and examination by the public. (Ord. No. 2898 N.S. § 3) 13 -6 ALAMEDA MECHANICAL CODE 13 -5.1 Adoption of California Mechanical Code. The California Mechanical Code, 2007 Edition, including Appendix Chapter A, published by the International Association of Plumbing and Mechanical officials, is adopted by reference and made a part hereof as if fully set forth herein at length, and shall be known as the Alameda Mechanical Code. (Ord. No. 2898 N.S. § 3) 13 -5.2 Copy of California Mechanical Code with Planning and Building Department. A copy of the California Mechanical Code, 2007 Edition, shall be deposited in the Office of the Planning and Building Department of the City and shall be maintained by the Building Official for use and examination by the public. (Ord. No. 2898 N.S. § 3) 11 13 -7 ALAMEDA HOUSING CODE 13 -7.1 Adoption of Uniform Housing Code. Except as hereinafter provided, the Uniform Housing Code, 1997 Edition, published by the International Conference of Building Officials, is adopted by reference and made a part hereof as if fully set forth herein at length, and shall be known as the Alameda Housing Code. With respect to residential structures, Health and Safety Code Division 13,1.5, Section 17920.3, et seq., known as the State Housing Law, supersedes the applicability of eth Uniform Housing Code to the degree of any conflict between the State Housing Law and either of the building standards. (Ord. No. 2788 N.S. § 2) 13 -7.2 Modifications, Amendments and Deletions to the Uniform Housing Code. a. Section 104 of the Uniform Housing Code, 1997, is deleted in its entirety. b. Section 203 of the Uniform Housing Code, 1997, is deleted in its entirety. c. Section 1101 through Section 1104 of the Uniform Housing Code, 1997 Edition, are deleted in their entirety. d. Sections 1201 through 1204 of the Uniform Housing Code, 1997 Edition, are deleted in their entirety. e. Sections 1301 through 1305 of the Uniform Housing Code, 1997 Edition, are deleted in their entirety. f. Sections 1501 and 1 502 of the Uniform Housing Code, 1997 Edition, are deleted in their entirety. g. Sections 1601 through 1602 of the Uniform Housing Code, 1997 Edition, are deleted in their entirety. (Ord. No. 2788 N.S. § 2) 13-7.3 Copy of Uniform Housing Code with Planning and Building Department. A true copy of the Uniform Housing Code, 1997 Edition, has been deposited in the office of the Planning and Building Department of the City and shall be maintained by the Building Official for use and examination of the public. (Ord. No. 2788 N.S. § 2) 13 -8 ALAMEDA CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS 13 -8.1 Adoption of Uniform Code for the Abatement of Dangerous Buildings. Except as hereinafter provided, the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, published by the International Conference of Building Officials is adopted by reference and made a part hereof as if fully set forth herein at length, and shall be known as the Alameda Code for the Abatement of Dangerous Buildings. (Ord. No. 2788 N.S. §2) 12 13 -8.2 Modifications, Amendments and Deletions to the Uniform Code for the Abatement of Dangerous Buildings. a. Section 103 of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, is deleted in its entirety. b. Section 204 and Section 205 of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, are deleted in their entirety. c. Section 401 through Section 404 of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, are deleted in their entirety. d. Section 501 through Section 504 of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, are deleted in their entirety. e. Section 601 through Section 605 of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, are deleted in their entirety. f. Section 801 and Section 802 of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, are deleted in their entirety. g. Section 901 through Section 912 of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, are deleted in their entirety. (Ord. No. 2788 N.S. § 2) 13 -8.3 Copy of Uniform Code for the Abatement of Dangerous Buildings with Planning and Building Department. A copy of the Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, has been deposited in the Office of the Planning and Building Department of the City and shall be maintained by the Building Official for use and examination by the Public. (Ord. No. 2788 N.S. § 2) Section 3. The Alameda Municipal Code is hereby amended by repealing Section 15 -1 (Alameda Fire Code) Chapter IV of the Alameda Municipal Code in its entirety and substituting the following: 15 -1 ALAMEDA FIRE CODE 15 -1.1 Adoption of the California Fire Code. Except as hereinafter provided, the California Fire Code, 2007 Edition, including Appendix Chapters 1 and B through D and the Uniform Fire Code Standards published by the International Fire Code Institute, being particularly the 1997 Edition thereof and the whole thereof, is adopted by reference and made a part hereof as if fully herein at length, Y 9 , and shall be known as the Alameda Fire Code. 15 -1.2 Modifications, Amendments and Deletions to the California Fire Code. a. California Fire Code 2007 Edition, Appendix Chapter 1, Section 101.1 is 13 amended to read as follows: 101.1 Title. These regulations shall be known as the Alameda Fire Code, hereinafter referred to as "this code." b. California Fire Code 2007 Edition, Appendix Chapter 1, Section 102.1 is amended to read as follows: 102.1 Construction and design provisions. The construction and design provisions of this code shall apply to: 1. Structures, facilities and conditions arising after the adoption of this code. 2. Existing structures, facilities and conditions not legally in existence at the time of adoption of this code. 3. Existing structures, facilities and conditions when identified in specific sections of this code. 4. Existing structures, facilities and conditions, which, in the opinion of the fire code official, constitute a distinct hazard to life and property. 5. Existing structures to which additions, alterations or repairs are made that involve the addition, removal or replacement of fifty percent (50 %) or greater of the linear length of the walls of the existing building (exterior plus interior) within a one -year period. 6. Existing structures to which additions, alterations or repairs are made that are valued at an amount set forth by resolution, where adopted. c. California Fire Code 2007 Edition, Appendix Chapter 1, Section 102.3 is amended to read as follows: 102.3 Change of use or occupancy. No change shall be made in the use or occupancy of any structure that would place the structure in a different division of the same groups or occupancy or in a different group of occupancies, unless such structure is made to comply with the provisions of this code. d. California Fire Code 2007 Edition, Appendix Chapter 1, Section 103.5 is added to read as follows: 103.5 Police powers. The fire code official and his deputies shall have the powers of police officers in performing their duties under this code. When requested to do so by the fire code official, the chief of police of the jurisdiction is authorized to assign such available police officers as necessary 14 to assist the fire code official in enforcing the provisions of this code. e. California Fire Code, 2007 Edition, Appendix Chapter 1, Section 105.1.1 added to read as follows: 105.1.1 Permit Fees. The fees for permits and inspections shall be established by resolution of the City Council. f. California Fire Code 2007 Edition, Section 308.3.1 is amended to delete exception #1 g. California Fire Code 2007 Edition, Section 316 is added to read as follows: SECTION 316 STORAGE OF IDLE PALLETS 316.1 General. The requirements of this section apply to all pallets, whether wood or plastic. 316.2 Storage of idle pallets. Storage of idle pallets shall be regulated as follows: 1. Idle pallets shall be stored outside, except as permitted by Section 316.2(2) of this code. 2. Idle pallets shall be permitted to be stored in a building if the building is sprinklered in accordance with NFPA 13. 3. Idle pallets stored outside shall be stored in accordance with Section 316.3 of this code. 316.3 Physical characteristics of outside storage. 1. Idle pallet stacks shall not exceed fifteen feet (15') in height. 2. Idle pallet stacks shall not cover an area of greater than 400 square feet. 3. Idle pallet stacks shall be arranged to form stable piles. 4. A distance of not less than twenty feet (20') shall separate stacks. 5. Stacks shall be no closer than twenty feet (20') to any property line. 6. Stacks shall be no closer than twenty feet (20' to any other yard storage. 7. Stacks shall be no closer than the distances shown in Table 316.3 to buildings. 15 TABLE 316.3 REQUIRED CLEARANCES BETWEEN OUTSIDE IDLE PALLET STORAGE AND BUILDINGS Wall Construction Masonry with no openings Masonry with wired glass in openings, outside sprinklers, and one -hour doors Masonry with wired or plain glass, outside sprinklers, and 3/4 hour doors Wood or metal with outside sprinklers Wood, metal, or other h. follows: Under 50 Pallets No restrictions No restrictions 10 feet 10 feet 20 feet 51 -200 Pallets No restrictions 10 feet 20 feet 20 feet 30 feet Over 200 Pallets 15 feet 20 feet 30 feet 30 feQt 50 feet California Fire Code 2007 Edition, Section 505.1 is amended to read as 506.1 Where required. Where access to or within a structure or an area is restricted because of secured openings or where immediate access is necessary for life- saving or fire - fighting purposes, the fire code official is authorized to require a key box or other approved emergency access device to be installed in an approved location. The key box or other approved emergency access device shall be of an approved type and shall contain keys or other information to gain necessary access as required by the fire code official. i. California Fire Code 2007 Edition, Section 508.5.2 is amended to read as follows: 508.5.2 Inspection, testing and maintenance. Fire hydrant systems shall be subject to periodic tests as required by the fire code official. Fire hydrant systems shall be maintained in an operative condition at all times and shall be repaired where defective. Additions, repairs, alterations and servicing shall comply with approved standards. When required by the fire code official, hydrants shall be painted in accordance with the most current edition of NFPA 291. 16 1 . California Fire Code 2007 Edition, Section 511 is added to read as follows: 511 PUBLIC - SAFETY RADIO BUILDING AMPLIFICATION SYSTEMS. 511.1 General. Except as otherwise provided, no person shall erect, construct, change the use of or provide an addition of more than 20% to, any building or structure or any part thereof, or cause the same to be done, that fails to support adequate radio coverage of public safety agencies, including but not limited to firefighters and police officers. For purposes of this section, adequate radio coverage shall include all of the following: 1. A minimum signal strength of dBm available in 90% of the area of each floor of the building when transmitted from the closest public safety communications system site; 2. A minimum signal strength of -95 dBm received at the closest public safety communications system site when transmitted from 90% of the area of each floor of the building; 3. The frequency range that must be supported shall be the current band of frequencies used by County communications systems; and 4. A 100% reliability factor. When measuring the performance of a bi- directional amplifier, signal strength measurements are based on one input signal adequate to obtain a maximum continuous operating output level. Exception. This section shall not apply to buildings less than 5,000 square feet (465 m2) or buildings classified as Group R -3. 511.2 Amplification system permitted. Buildings and structures that cannot support the required level of radio coverage shall be equipped with either a radiating cable system or an internal multiple antenna system with FCC type accepted bi- directional amplifiers as needed. If any part of the installed system or systems contains an electrically powered component, the system shall be capable of operating on an independent battery and/or generator system for a period of at least 12 hours without external power input. The battery system shall automatically charge in the presence of an external power input. If used, bi- directional amplifiers shall include filters to reduce adjacent frequency interference. These filters shall be tuned to so that they will be 35 db below the communications system frequencies. k. California Fire Code 2007 Edition, Section 901.1.1 is added to read as follows: 901.1.1 Responsibility. The owner of the protected premises shall be responsible for all fire protection systems within the protected premises, whether existing or installed under this code. 17 1. California Fire Code 2007 Edition, Section 901.4 is amended to read as follows: 901.4 Installation. Fire protection systems shall be maintained in accordance with the original installation standards for that system. All systems shall be extended, altered, or augmented as necessary to maintain and continue protection whenever the building is altered, remodeled or added to. Alterations to the fire protection systems shall be done in accordance with applicable standards. m. California Fire Code 2007 Edition, Section 90 1.4.5 is added to read as follows: 901.4.5 Non - operational equipment. Any fire protection equipment that is no longer in service shall be removed. n. California Fire Code 2007 Edition, Section 903.1 is amended to read as follows: Section 903.1 General. Automatic sprinkler systems required in this Code shall be installed in accordance with the requirements of this Chapter. 0. California Fire Code 2007 Edition, Section 903.2 is amended to read as follows: P. follows: Section 903.2 Where required. An automatic sprinkler system shall be installed in the occupancies and locations as set forth in this section. California Fire Code 2007 Edition, Section 903.2.1 is amended to read as Section 903.2.1 Occupancies requiring automatic sprinkler systems. An approved automatic sprinkler system shall be installed in all newly constructed occupancies. All occupancy group types or buildings moved into or relocated within the City and shall comply with NFPA Standard 13 and 13- R, and the following: 1. Bathrooms, regardless of size, and all spaces used for the storage of combustible materials. 2. When an existing building is added to, repaired or remodeled, if the cost of addition, repair or remodeling, is equal to or greater than 25% of the current value of the building. The value shall be based on the International Code Council Building Valuation Data Table. 18 Exception: Existing Group R, Division 3 and Group R, Division 1 occupancies are excluded from this requirement. 3. The minimum hazard classification shall be designed to meet "Ordinary Hazard, Group 2." for NFPA 13 systems. 4. Automatic sprinkler systems may be connected to the domestic water supply main when approved by the fire code official, provided the domestic water supply is of adequate pressure, capacity, and sizing for the combined domestic and sprinkler requirements. In such cases, the sprinkler system connection shall be made between the public water main or meter and the building shutoff valve. There shall not be any intervening valves or connections. The Fire Department connection may be omitted when approved by the fire code official. Exceptions: 1. An automatic sprinkler system need not be installed in detached Group U Occupancies (utility) less than 300 square feet. 2. An automatic sprinkler system need not be provided when the floor area of a temporary building as defined in the California Building Code is less than 1,000 square feet and the exit travel distance from any point is less than 50 feet. 3. An automatic sprinkler system need not be provided when the floor area of a Group B (Business), Group F (Factory), and Group S (Storage) Occupancy is less than 300 square feet, as determined by the fire code official. q. California Fire Code 2007 Edition, Section 903.3.1.3 is amended to read as follows: 903.3.1.3 NFPA 13D sprinkler system. An automatic sprinkler system is required in all newly constructed Group R, Division 3 occupancies, including but not limited to one and two- family dwellings and manufactured homes. The systems shall comply with NFPA Standard 13 -D and the following: 1. All fire sprinkler systems installed in accordance with NFPA Standard 13 -D shall be tested for leakage by undergoing a 19 hydrostatic test made at 200 psi for a two -hour duration or at 50 psi above static pressure in excess of 150 psi for two -hour duration. 2. Each water system supplying both domestic and fire protection systems shall have a single indication -type control valve, arranged to shut -off both the domestic and sprinkler systems and a separate shut -off valve for the domestic system only. The location of the control valve shall be approved by the fire code official. A separate shut -off valve is not required for the domestic water supply in multi-purpose piping systems. 3. Local water flow alarms on residential type sprinkler systems (Standard 13 -D) shall be powered from the kitchen refrigerator circuit. 4. Attached garages, bathrooms, attic spaces regardless of size, and spaces used for the storage of combustible materials. r. California Fire Code 2007 Edition, Section 903.3.1.1.2 is added to read as follows: 903.3.1.1.2 Elevators. Automatic fire sprinklers shall not be installed at the top of passenger elevator hoist ways or in the associated passenger elevator mechanical rooms. 903.3.1.1.2.1 Where automatic fire sprinklers are not installed at the top of passenger elevator hoist ways, heat detectors for the shunt trip mechanism shall not be installed, nor shall smoke detectors for elevator recall be installed. 903.3.1.1.2.2 Where automatic fire sprinklers are not installed in associated elevator mechanical rooms, heat detectors for the shunt trip mechanism shall not be installed. A smoke detector shall be installed for elevator recall. s. California Fire Code 2007 Edition, Section 903.4.1 is amended to read as follows: 903.4.1 Signals. Alarm, supervisory and trouble signals shall be distinctly different and shall be automatically transmitted to an approved central station, remote supervising station or proprietary supervising station as defined in NFPA 72, or, when approved by the fire code official, shall sound an audible signal at a constantly attended location. The fire alarm system installed to transmit such signals shall be considered a building fire alarm system. 20 t. California Fire Code 2007 Edition Section 903.4.2.1 is added to read as follows: 903.4.2.1 Where an automatic fire sprinkler system is installed in a building with more than one tenant or with over 100 sprinkler heads, audible and visible notification appliances shall be installed throughout the buildin g as follows: a. Audible notification appliances shall be installed so as to be audible at 15 dBa above average sound pressure level throughout the building. b. Visible notification appliances shall be installed in all public and common use areas, restrooms and corridors in accordance with the spacing requirements of NFPA 72. c. Visible notification appliances can be eliminated in normally unoccupied portions of buildings where permitted by the fire code official. EXCEPTION: The requirements of this section do not apply to Group R Occupancies. u. California Fire Code 2007 Edition, Section 903.4.3 is amended to read as follows: 903.4.3 Floor control valves. Approved indicating control valves and water flow switches shall be provided at the point of connection to the riser on each floor in all buildings over one story in height, and shall be individually annunciated as approved by the fire code official. v. California Fire Code 2007 Edition Section 907.1.5 is added to read as follows: 907.1.5 Multiple Fire Alarm Systems. Multiple fire alarm systems within a single protected premises are not permitted, unless specifically authorized b .. by the fire code official. w. California Fire Code 2007 Edition Section 907.2 is amended to read as follows: 907.2 Where required -- new buildings and structures. An roved . approved automatic, or manual and automatic fire alarm system installed in accordance with the provisions of this code and NFPA 72 shall be provided in new buildings and structures in 9 accordance with Section 907.2.1 through 907.2.23 and provide occupant notification in accordance with Section 907.10, unless other requirements are provided by another section of this 21 code. Where automatic sprinkler protection installed in accordance with Section 903.3.1.1 or 903.3.1.2 is provided and connected to the building fire alarm system, automatic heat detection required by this section shall not be required. The automatic fire detectors shall be smoke detectors unless otherwise permitted by the fire code official. Where ambient conditions prohibit installation of automatic smoke detection, other automatic fire detection shall be allowed. x. California Fire Code 2007 Edition Section 907.2.10.1.2 is amended to add an exception to read as follows: Exception: Where a household fire warning system is installed in accordance with Section 907.2.10.5. y. California Fire Code 2007 Edition, Section 907.2.10.2 is amended by adding an exception to read as follows: Exception: Where a household fire warning system is installed in accordance with Section 907.2.10.5. z. California Fire Code 2007 Edition, Section 907.2.10.3 is amended by adding an exception to read as follows: Exception: Where a household fire warning system is installed in accordance with Section 907.2.10.5. aa. California Fire Code 2007 Edition, Section 907.2.10.6 is added to read as follows: 907.2.10.6 Household Fire Warning Systems. An approved household fire warning system shall be permitted to be installed in lieu of the single- or multiple- station smoke alarms required by Section 907.2.10 and the California Building Code. Plans and specifications for the household fire warning system shall be submitted for review and approval prior to installation. Household fire warning systems installed in lieu of single- station smoke alarms required by the International Building Code shall be required to be placarded as permanent building equipment. bb. California Fire Code 2007 Edition, Section 907.9.5 is added to read as follows: 907.9.5 Zone transmittal. Where required by the fire code official, fire alarm signals shall be transmitted by zone to the supervising station and retransmitted by zone to the public fire service communications center. 22 cc. California Fire Code 2007 Edition, Section 907.10.2 is amended by changing Y g g the word "occupied" to "occupiable ", to read in part as follows: 90710.2 "...in every occupiable space within a building..." dd. California Fire Code 2007 Edition, Section 907.13 is amended to read as follows: 907.13 Access. Access shall be provided to each fire alarm system component f or periodic inspection, maintenance and testing. ee. California Fire Code 2007 Edition, Section 907.18 is amended to read as follows: 907.18 Completion documents. The following documentation shall be provided at the time of acceptance testing for all, fire alarm system installations: 1. A record of completion in accordance with NFPA 72. 2. A contractor's statement verifying that the system has been installed in accordance with the approved plans and specifications, and has been 100% tested in accordance with N F PA 72. 3. A contractor's affidavit of personnel qualifications, indicating that all personnel involved with the installation of the fire alarm system meet the qualification requirements of the fire code official. ff. California Fire Code 2007 Edition, Section 2505.1 is amended to read as follows: 2505.1 Individual piles. Tire storage shall be restricted to individual piles . p not exceeding 2,500 square feet of continuous area. Piles shall not exceed 25,000 cubic feet in volume or 10 feet in height. 15 -1.3 Findings Pursuant to Sections 17958.5 and 17958.7 of the California Health and Safety Code, the City Council finds that the modifications of the California Fire Code, 2007 Edition, contained in subdivision (a) through (ff) of Section 15 -1.2, is reasonably necessary because of certain Local climatic, geographical and topographical conditions existing in the City of Alameda which are more specifically described as follows: a. The City of Alameda is an island community with access dependent upon bridges and underwater tubes and, in the event of a disaster, could be completely isolated from outside assistance. p Y 23 b. The City of Alameda is adjacent to several earthquake faults, which make buildings and structures susceptible to structural ruptures and fires. c. The entire municipal water supply for the City of Alameda is transported via three aqueducts which are vulnerable to earthquake and tidal flooding. d. Alameda is a low-lying island community with soil and groundwater conditions which are corrosive to metals. e. The City of Alameda lies in the path of three (2) airport landing and takeoff zones. (Ord. No. 2788 N.S. § 4) 15 -1.4 Copy of California Fire Code With City Clerk. A true copy of the California Fire Code, 2007 Edition, has been deposited in the office of the City Clerk of the City and shall be maintained by the Clerk for use and examination of the public. (Ord. No. 2788 N.S. § 4) 15 -1.5 Enforcement Officer. Any Chief, Assistant Chief or other Fire Department personnel assigned to the Fire Prevention Bureau of the City Fire Department shall be an enforcement officer. (Ord. No. 2788N.S. §4) 1511.6 Establishment and Duties of the Bureau of Fire Prevention. a. The Alameda Fire Code shall be enforced by the Bureau of Fire Prevention in the Fire Department of the City of Alameda which is established and which shall be operated under the supervision of the Chief of the Fire Department. b. The Chief in charge of the Bureau of the Fire Prevention shall be appointed by the Chief of the Fire Department. c. The Chief of the Fire Department may detail such members of the Fire Department as inspectors as shall from time to time be necessary. The Chief of the Fire Department shall recommend to the City Manager the employment of technical inspectors, who, when such authorization is made, shall be selected through an examination to determine their fitness for the position. The examination shall be open to members and nonmembers of the Fire Department, and appointments made after examination shall be for an indefinite term with removal only for cause. (Ord. No. 2788 N.S. § 4) 15 -1.7 New Materials, Processes or Occupancies Which May Require Permits. The Building Official, the Chief of the Fire Department, and the Chief of the Bureau of Fire Prevention shall act as a committee to determine and specify, after giving affected persons an opportunity to be heard, any new materials, processes or occupancies for which permits are required, in addition to those now enumerated in said Code. The Chief of the Bureau of Fire Prevention shall post such list in a conspicuous place in his office, and distribute copies thereof to interested persons. (Ord. No. 2788 N.S. § 4) 24 15.1.8 Appeals. Whenever the Chief disapproves an application or refuses to grant a permit applied for, or when it is claimed that the provisions of the Alameda Fire Code do not appl or that the true intent and meaning of the Alameda Fire Code have been misconstrued or wrongly interpreted, the applicant may appeal from the decision of the Chief to the Housing and Building Code Hearings and Appeals Board, within thirty (30) days from the date of the decision of the Chief. (Ord. No. 2788 N.S. § 4) Section 4. If any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, held invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance. The City Council of the City of Alameda herby declares that it would have passed this ordinance, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional. Section 5. All former ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance hereby adopted, to the extent of such conflict only, are hereby repealed. Section 0. The City Clerk of the City of Alameda is hereby directed to cause this ordinance to be published in the Official Newspaper of the City of Alameda Section 7. This ordinance and the rules, regulations, provisions, requirements, orders and matters established and adopted hereby shall take effect and be in full force and effect 30 days after the date of its final passage and adoption. Attest: Lara Weisiger, City Clerk City of Alameda Presiding Officer of the Council 25 I, the undersigned, hereby certify that the foregoing Ordinance was duly and regularly adopted and passed by Council of the City of Alameda in regular meeting assembled on the day of , 2007 by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, 1 have hereunto set my hand and affixed the official seal of said City this day of , 2007. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: November 20, 2007 Re: Accept the Improvements and Release the Subdivision Bond for Tract 7170 (Marina Cove) Subject to Receiving a Maintenance Bond for Improvements and Landscaping and Authorize the City Manager to Execute an Amendment to the Annual Landscape Maintenance Contract for the Amount of $24,000 to Maintain the Parking Strip within the Marina Cove Development BACKGROUND Tract 7170 (Marina Cove) is a residential subdivision of 83 single family lots located on the former Weyerhauser site. On December 4, 2001, the City Council approved the final map and subdivider's agreement for construction of the tract improvements. The developer requests acceptance of the tract improvements and release of the improvement security performance bonds. DISCUSSION The required tract improvements within the subdivision have been completed, inspected, and found acceptable by the City Engineer. The improvements include the following streets, which will be added to the City's mileage inventory: Street Name Length (Feet ) Description p Oh lone Street 631 56 -foot wide street, on- street parking Paru Street 715 56 -foot wide street, on-street parking Hibbard Street 326 _ 31 -foot half - street, on- street parking, one side Clement Avenue 650 69 -foot wide street, on- street parking, truck route Ellen Craig Avenue 289 24 -foot wide private street, parking prohibited Washoe Court 154 31 -foot wide private street, parking p rohibited El Capitan Court 152 31-foot wide private street, parking prohibited Costanoan Court 152 31 -foot wide private street, parking prohibited Section 30 -85.3 of the Alameda Municipal Code (AMC) allows for the release of the performance bond upon certification by the City Engineer of final completion and acceptance of the required tract improvements. The AMC also requires that, as a condition of tract acceptance, the developer provide a guarantee and warranty against City Council Agenda Item #S -A 11-20-07 Honorable Mayor and November 20, 2007 Members of the City Council Page 2 of 2 defective work, labor, or materials for one year after completion and acceptance of the improvements. The developer has provided the City with a one -year maintenance bond, in a form acceptable to the City Attorney, for this guarantee and warranty. Formation of Maintenance Assessment District 01 -01 (District) was required by the City Council as a condition of approval for the development of Marina Cove to provide funds for maintaining the improvements. Once the tract improvements are accepted, Public Works will be responsible for the regular maintenance, including the landscaping. It is therefore proposed that the City Manager be authorized to execute an amendment to the fiscal year landscaping contract with Rubicon in the amount of $24,000 for Tract 7170. BUDGET CONSIDERATION /FINANCIAL IMPACT: The required tract improvements, including the public streets, were constructed by the developer at no cost to the City. Funds are available for the maintenance of these public improvements through the District. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. RECOMMENDATION Accept the improvements and release the subdivision bond for Tract 7170 (Marina Cove) subject to receiving a maintenance bond for improvements and landscaping and authorize the City Manager to execute an amendment to the annual landscape maintenance contract for the amount of $24,000 to maintain the parking strip within the Marina Cove Development. Respectfully submitted, at hew T. Naclerio, Public Works Director C-8CAC(A& (46AD 6Th>0 By: Barbara Hawkins kv,d_ c� City Engineer MTN:BH:gc CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: November 20, 2007 Re: Approve Reuse of the Carnegie Building as the Alameda Community Arts /Planning and Building Center; Amend the Contract with Muller & Caulfield Architects to Provide Architectural and Engineering Services for Design Development Through the Construction Phase of the Carnegie Restoration and Preservation Project; Appropriate Funds in the Amount of $481, 815 to Execute the Contract; and Authorize the City Manager to Seek Debt - Financing BACKGROUND Alameda's Carnegie Building was one of the first three library buildings in California funded by Andrew Carnegie with a grant of $35,000. The Carnegie Building opened its doors as the new home of the Alameda Free Library in 1903 in served as the main library or the ry next 95 years. After the Loma Prieta earthquake n 1989, the Carnegie Building required substantial structural reinforcement to ensure its future preservation. The building was vacated when the Alameda Library moved to temporary quarters at Alameda High School pending completion of a new library building. In 2003, the City of Alameda invested over $3,000,000 to seismically upgrade the building, repair leaks, install a new roof, and repair the historic exterior. An additional $3,000,000 to $4,000,000 in life safety, accessibility, building systems, and repairs to historic finishes was identified as necessary before the Carnegie could be reoccupied for any use. The Carnegie Building remains vacant and has been closed to the public for nearly ten years. On July 17, 2007, the City Council initiated the process of returning the Carnegie to use as a public building for all Alamedans to visit and enjoy when a contract for $79,955 was awarded to Muller & Caulfield Architects to evaluate alternative uses and develop cost estimates for the successful restoration and preservation of the Carnegie Building. DISCUSSION Muller & Caulfield Architects solicited public input regarding potential future uses of the Carnegie Building and evaluate alternative uses. Any alternative use would be considered appropriate if it was compatible with the historic building, allowed the public to see the interior of the building, and provided the funding necessary to upgrade and pay for its ongoing maintenance. City Council Agenda Item #5 -B 11-20-07 Honorable Mayor and November 20, 2007 Members of the City Council Page 2 of 5 In addition to evaluating appropriate uses for the building, Muller & Caulfield Architects were charged with defining a series of improvements that would restore and preserve the building regardless of the end user. The improvements are focused on rovidin full access p g to all levels of the building, new restroom facilities (which would be built as an addition to the back of the building), acoustics, thermal comfort, green building technologies, interior lighting, and restoration of historic exterior features including windows, doors, and ornamental pieces. Two public workshops have been held, along with presentations to the Historical Advisory Board and the Commission on Disability Issues. During the initial workshop, participants p p p suggested two potential alternative uses for the Carnegie Building: the Alameda Museum and a Community Arts /Planning and Building Center. Use of the Carnegie as a dedicated performing arts center was mentioned at the first workshop, but was abandoned due to the building floor plan, acoustics, occupancy restrictions, and lack of a sufficient stage area. Stakeholder meetings were held with community interest groups for each use, includin g the Alameda Museum and representatives of the arts community, to determine how to effectively plan the interior spaces to accommodate the alternate uses. Conceptual plans for restoration and reuse of the Carnegie for the Alameda Museum as well as the Community Arts /Planning and Building Center were presented at the second public workshop for input regarding the benefits and drawbacks of each. Most of the attendees agreed that whatever use was chosen, it would be important to make the building available to as many people as possible. There was significant discussion about who would visit each use and how the restoration would be funded. Several individuals expressed their belief that if it were known the Alameda Museum was going to move to the 1 Carnegie, then significant donations would be forthcoming. The other major topic of p discussion at the second workshop centered on the use and possible relocation of the former Children's Library building. The Master Plan Report for the Restoration & Preservation of the Alameda Carnegie Building, prepared by Muller & Caulfield and on file in the City Clerk's Office, outlines the history of the Carnegie Building and discusses the restoration and improvements, as well as the alternative uses. Muller & Caulfield Architects estimates total project costs for either the Alameda History Museum or the Community Arts /Planning and Buildin g Center would be approximately $4.4 to $4.7 million with ongoing maintenance and operating costs p g estimated to be approximately $150,000 to $200,000 annually. Alameda Museum: If the Carnegie Building became the new home for the Alameda Museum, the Museum would use the main floor and gallery levels for museum exhibits. Since the occupant load of the gallery levels would be increased over the historic library use, the height of the existing historic railing would need to be increased from 33" to 42 ", and a new exit balcony would need to be constructed under the stained g lass windows Honorable Mayor and November 20, 2007 Members of the City Council Page 3 of 5 covering the existing frieze. The cost of these improvements would be $50,000. The museum would provide some space for rotating exhibits by local artists, and the basement would be used for a museum store, public lecture hall, storage, and exhibit processing. g Carnegie Libraries were designed to take advantage of natural light, and the amount of daylight entering the Alameda Carnegie is integral to its design. Daylight and focused task lighting would provide sufficient illumination for tasks performed in the Community Arts /Planning and Building Center. By contrast, in order to safely display historic objects, the Alameda Museum use may require permanent shading of many of the windows. In addition, Muller & Caulfield's base building design specifies a radiant heat system for the main floor and the gallery levels. Forced air heating would be installed in the basement, with the duct work concealed in the ceiling. The building would not be air - conditioned. Window ventilation would be augmented by an automatic attic exhaust fan system. Should the Alameda Museum use the Carnegie and seek to meet criteria for accreditation, strict controls for temperature and humidity would have to be installed. This would require the installation of air conditioning and forced air heating for the entire building. The cost for installing this air conditioning and forced air heating would be $300,000. Community Arts 1 Planning and Building Center: The proposed Community m u n i p tY Arts /Planning and Building Center would keep the majority the level open and y o e ma eve o p undivided. The open area would include waiting areas, space for rotating exhibits, customer and staff consultation areas, and public information stations. This flexible area would allow public meetings and other events to take place after regular business hours. A reception desk would be constructed where the original Carnegie Library reference desk was located, while the stacks mezzanine behind the reception desk would be used for an office. The second floor gallery level would provide an open office configuration, placed back from the historic gallery railings, for use by Planning and Building Department staff. With this configuration, there would be no need to provide a second exit from the east gallery or increase the height of the gallery railings. The basement level would be divided to provide staff offices, a lunchroom, conference room, storage, and library space, as well as areas to house the elevator, boiler, and mechanical equipment. Under this option, approximately 75% of the main level would be dedicated to rotating exhibits of local art, historic exhibits, and displays about green building and preservation of Alameda's architectural heritage. A ticketing and cultural arts information desk could be located adjacent to the Planning and Building receptionist. The majority of the main level and portions of the gallery levels would be available for receptions, events, and lectures after regular business hours and on weekends. Under this proposed multi-purpose use, it is anticipated the Carnegie could be open to the public as many as 67 hours per week. Next Steps: A number of factors have been considered in determinin g which use to recommend. Both uses would be appropriate based on their compatibility with, and access to, the historic building. The overriding factors considered to recommend the Community Honorable Mayor and November 20, 2007 Members of the City Council Page 4 of 5 Arts /Planning and Building Center are an identified funding source, time needed to complete the project, projected hours available to the public, and minimal disruption to the historic fabric of the building. Additionally, the relocation of the Planning and Building 9 Department to the Carnegie Building would open space in City Hall to accommodate the relocation of the Public Works Department. Such a move would help fulfill the goal of the Vision g Alameda Downtown Vision Plan to strengthen the civic core, improve the operational efficiency of both departments, and help the City meet green goals of reducing cross -town vehicle trips for both staff and the public. If the City Council approves the use of the Carnegie Building for the Alameda Community Arts /Planning and Building Center and approves the contract amendment, which is on file in the City Clerk's Office, then Muller & Caulfield Architects will begin preparation of the schematic and design development drawings. Due to the Carnegie's status as a historic monument, design drawings will be brought before the Historical Advisory Board for design approval. The Planning Board will be asked to consider a variance for the restroom addition, which encroaches into the side yard setback. Future Council actions will include approval of final plans and the project budget, a financing plan, appropriation of funds, authorization to bid, and the award of a construction contract. BUDGET CONSIDERATION /FINANCIAL IMPACT The project is listed as a Capital improvement Project, with a total estimated unfunded budget of $2,453,000. Since FY 2004 -05, the Planning and Building Department has set aside $1,089,200 in permit revenue fees into a Capital Improvement Program account. In accordance with State law, these funds can only be spent on activities related to the Planning and Building Department; they cannot be spent on upgrading the Carnegie Building for a use that does not include the Planning and Building Department. In order to fully fund the Community Arts /Planning and Building Center project at this time, staff is reviewing a variety of funding mechanisms, including those offered by the Statewide Community Infrastructure Program to determine an appropriate loan, which could be repaid through that portion of permit fee revenue designated for a one -stop permit center. The Alameda Museum has indicated that they are currently negotiating with an anonymous private donor to secure funding. At this time, it is unknown how much funding is being offered and whether the negotiations for such a donation will succeed MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. Honorable Mayor and November 20, 2007 Members of the City Council Page 5 g of 5 ENVIRONMENTAL REVIEW This project is exempt under California Environmental Quality Act (CEQA) Guidelines section 15331 (Historical Resource Restoration /Rehabilitation). Staff has analyzed the project and concluded, based on evidence, that the project is limited to maintenance, repair, stabilization, rehabilitation, restoration, preservation, conservation or reconstruction of a historical resource in a manner consistent with the Secretary of Interior's Standards for rY Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, . g g� Restoring, and Reconstructing Historic Buildings. The project does not cause a substantial adverse change in the significance of a historic resource; it merely restores and preserves an existing structure, which is now vacant and in need of restoration, and brings it back to public use. The ro osed Community y Arts /Planning and Building Center would keep the majority of the main level of the building open and undivided, there will be some interior lighting and restoration of historic exterior features including windows, doors, and ornamental pieces, and a reception desk would be constructed in the same location as the original Carnegie Library reference desk. RECOMMENDATION Approve reuse of the Carnegie Building as the Alameda Community Arts/Planning and Building Center; amend the contract with Muller & Caulfield Architects to rovide architectural p hitectural and engineering services for design development the construction phase of the Carnegie Restoration and Preservation Project; appropriate funds in the p amount of $481,816 to execute the contract, and; authorize the City Manager to seek debt- financing. financing. Respectfully submitted, Cathy W• • e bury — Plannin• end Building Director By: Grego Building 0 icial From the Desk of Mr. David E Obera 07 4/0k it%). /0,,L.41,47,a;-47)74:41414;90 a4(.4 S6-t<44-e-xl Od(% N4 (7//,an ae-Q44- Ifie/e YILen4'4t- 4 11>" /t°-- 1Z4titv /(0,1-c,e David 'E. Obera B. o. Box 85 Lafayette, C.A. 94549 PRESERVING Freedom SUPPORTING Veterans and Active Military PROVIDING Community Services Re: Agenda Item #5-8 11 -20 -07 RECEIVED ZOO1NOV-8 P :Lj1 CITY OF ALAMEDA CITY CLERK'S OFFICE November 4, 2007 Mayor Beverly Johnson City Council Members Alameda City Hall 2200 Santa Clara Avenue Alameda. CA 94501 Dear Mayor & City Council Members, Born in Alameda I moved to Los Angeles after I martied in 1953 • I am so happy you are considering having the Alameda Museum move to the Carnegie Library. What a wonderful idea! We would pledge $500.00 to help renovate the Carnegie for Alameda Museum use and other donations in future years. We are life members of the Museum. Sincerely, Mrs. Ellen Al.lstead Avak ?31 West Pine Avenue El Segundo, CA 9025 -2934 Re: Agenda Item #5 -B 11 -20 -07 CHANCE tOR THE CARH.EG I E. , The Cit, of Alarned is cons Y � daring plans for the_ rep -use• of .the Carnegie L- ibra d. would Jake -to use. the building i - e ��:,:n . .. - lding for apt .•offices: Moving the ameda Museum..to this . historic building is ,also .one of the lams being a ' . p g �ans�d.ered.. The . presentation by..ther architects isyset• for qiepda Novem • ... de r ��� ���7. Please contact the • lty Council members to le the ow:h w • m ki p . •ou feel before. its . too .late. �;; t. �., ‘..41% . Y . .:You may. • a lipii 45 / .h er ` �► f _ ti: �. :, 1i i date add postage & .- return add ress•- on revs se 'side and . mail: Council has :received man a aril l ' ' ;.. s, et s keep rt up. 1,"- Ma or Beverly Jahnso 7 747 1, b' hnson c claim .:,,. Y _: a: da.ca.tis - . • • Vice Ma yor. Len a . Tam '747 4722 ,•l ta ', t? .aam• : e da.ea.us .. , .` , . . °: y qui member Dou deHaan, .74: 4728 .;. !ddeha an e.atameda :ca. us f ± Fx�-r i lmember Marie: 0.140m 74' -47 ni ` mor a ci.alameda.ca.0 s . • Councilmember Frank Matarrese , 747 -4726 , - -fmatar rese c�.alameda:ca.0 s - . _• If you are willing: to pledge donations to renovate tthe Carne re•- or �• g f museum use, please write a letter to Museum- a.s.a.p. Indicate. amount, one time or annual • or "X" ears. . _ .' y Thank you for your support. iriii..,44/ . ** *NOTE * ** _ 42 of the above signed forms are on file in the Clerk's Office Re: Agenda Item #5-B 1 1 -24 07