2008-05-20 Packet~~~~~-:.
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SPECIAL JOINT MEETING OF THE CITY COUNCIL AND
COMMUNITY IMPRO~TEMENT COMMISSION CIC}
TUESDAY - - -MAY 20, 200$ - - - 6;00 P.M.
Time; Tuesday, May 20, 2008, 6;00 p.m.
Place: Cit Council Chambers Conference Room, City Hall, corner
of Santa Clara Avenue and Oak Street
1. Roll Call - City Council, CIC
2. Public Comment on Agenda Items Only
Anyone wishing to speak on agenda items only, may speak for a
maximum of 3 minutes per item
3. Adjournment to Closed Session to consider:
CITY COUNCIL
3-A. CONFERENCE WITH LABOR NEGOTIATORS
Agency Negotiators: Craig Jory and Human Resources
Director
Employee Organizations; All Public Safety Bargaining Units
CIC
3-B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Fleet Industrial Supply Center
Alameda Landing}
Negotiating parties: CIC and Catellus
Under negotiation; Price and terms
4. Announcement of Action Taken in Closed Session, if any
5. Adjournment - City Council, CIC
Beverly J n yor
Chair, ni y Improvement
Commission
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~~~~~~:~*~~~~ CITY ~F ALAMEDA • CALIFORNIA
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ANNUAL MEETING OF THE INDUSTRIAL DEVELOPMENT AUTHORITY
TUESDAY -- - -~ MAY 20, 2005 - -- - 7:25 P.M.
Location: Council Chambers, City Hall, corner of Santa Clara Avenue
and Oak Street.
Public Participation
Anyone wishing to address the Authority on agenda items or business
introduced by Authority may speak for a maximum of 3 minutes per
agenda item when the subject is before the Authority. Please file a
speaker's slip with the Deputy City Clerk if you wish to speak an
an agenda item.
PLEDGE OF ALLEGIANCE
1. ROLL CALL ~- Industrial Development Authority
2. MINUTES
2--A. Minutes of the Annual Industrial Development Authority Meeting
of May 15, 2007.
3 . ORAL CONIl~l~]NICATIONS ~ Public Comment }
4. AUTHORITY COMMUNICATIONS Communications from Authority}
5. ADJOURNMENT -- Industrial Development Authority
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CITY OF ALAMEDA • CALIFORNIA
IF YOU WISH TO ADDRESS THE COUNCIL:
1. Please file a speaker's slip with the Deputy City
Clerk and upon recognition by the Mayor, approach the
podium and state your name; speakers are limited to
three ~3} minutes per item.
2. Lengthy testimony should be submitted in writing and
only a summary of pertinent points presented verbally.
3. Applause and demonstration are prohibited during
Council meetings.
AGENDA - - - - ~- - - - -- - - REGULAR MEETING OF THE CITY COUNCIL
TUESDAY------MAY 20, 2008----7:30P.M,
[Note: Regular Council Meeting convenes at 7:30 pm, City Hall,
Council C~a~ers, corner of Santa Clara Ave and Dak St]
The Order of Business for City Council Meeting is as follows:
1. Roll Call
~. Agenda Changes
3. Proclamations, Special Orders of the Day and Announcements
4. Consent Calendar
5. Agenda Items
6. Oral Communications, Non-Agenda Public Comment?
7. Council Referrals
8. Communications Communications from Council}
9. Adjournment
Public Participation
Anyone wishing to address the Council on agenda items or business
introduced by Councilmembers may speak for a maximum of 3 minutes
per agenda item when the subject is before Council. Please file a
speaker's slip with the Deputy City Clerk if you wish to address
the City Council
SPECIAL JOINT MEETING OF THE CITY COUNCIL AND 6:00 P.M.
COMMUNITY IMPROVEMENT COMMISSION
CITY COUNCIL CHAMBERS CONFERENCE ROOM
Separate Agenda Closed Session}
ANNUAL MEETING OF THE INDUSTRIAL DEVELOPMENT 7:25 P.M.
AUTHORITY, CITY COUNCIL CHAMBERS
Separate Agenda
SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA 7:31 P.M.
REUSE AND REDEVELOPMENT AUTHORITY, AND COMMUNITY IMPROVEMENT
COMMISSION, CITY COUNCIL CHAMBERS, Separate Agenda
1. ROLL CALL - City Council
2. AGENDA CHANGES
3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
3-A. Presentation by Bill McCammon on the East Bay Regional
Communications System.
4. CONSENT CALENDAR
Consent Calendar items are considered routine and will be
enacted, approved or adopted by one motion unless a request
for removal for discussion or explanation is received from the
Council or a member of the public
4-A. Minutes of the Regular City Council Meeting held an April 1,
2008; and the Special City Council Meeting of May 6, 2008.
City Clerk}
4-B. Bills for ratification. Finance}
4-C. Recommendation to accept the Quarterly Sales Tax Report for
the period ending December 31, 2007. Finance}
4-D. Recommendation to authorize Call for Bids for Legal
Advertising for Fiscal Year ending June 30, 2009. City Clerk?
4-E. Recommendation to accept the work of Cummins West, Inc., for
the provision of two main engines for the Peralta. Public
Works?
4-F. Recommendation to accept the work of E.A. Sparacino General
Contractor, Inc, for the roof structure for the Maintenance
Service Center transfer pad and dumpsters, No. P.W. 04-07-14.
~ Public works }
4-G. Recommendation to award a Contract in the amount of $504,334
including contingencies, to Redgwick Construction for Fernside
Boulevard bike path and street improvements, San Jose Avenue
to north of Otis Drive, No. P.W. 03-08-10. Public Works?
4-H. Recommendation to set a Public Hearing for delinquent
integrated Waste Management charges for June 17, 2008. Public
Works }
4-I. Adoption of Resolution Approving an Agreement to Memorandum of
Understanding between the Management and Confidential
Employees Association and the City of Alameda for the Period
Commencing January 1, 2005 and Ending December 20, 2008.
Human Resources}
4--J. Adoption of Resolution of Intention to Levy an Annual
Assessment on the Alameda Business Improvement Area of the
City of Alameda for Fiscal Year 2008-2009 and Set a Public
Hearing for June 3, 2008. Development Services}
4-K. Final Passage of Ordinance Amending the Alameda Municipal Code
by Amending Chapter XIII Building and Housing} by Creating a
Civic Green Building Ordinance. Planning and Building/Public
Works}
5. REGULAR AGENDA ITEMS
5-A. Adoption of Resolution Appointing Arthur A. Autorino as a
Member of the Planning Board.
5-B. Adoption of Resolution Implementing the National Incident
Management System ~NIMS} as the Official Regulatory Guidance
for Emergency Response, Preparedness, Mitigation, Prevention
and Recovery wzthln the City of Alameda. Fire}
6. ORAL COMMUNICATIONS, NON-AGENDA Public Comment}
Any person may address the Council in regard to any matter
over which the Council has jurisdiction or of which it may
take cognizance, that is not on the agenda
7. COUNCIL REFERRALS
Matters placed on the agenda by a Councilmember may be acted
upon or scheduled as a future agenda item
7-A. Consideration of establishing an Economic Sustainability
Committee. ~Councilmember Matarrese}
8. covNCIL coMMVNICATIoNS Communications from Council}
Councilmembers can address any matter, including reporting on
any Conferences or meetings attended
9. ADJOURNMENT - City Council
*~~
• Materials related to an item on the agenda are available for
public inspection in the City Clerk's Office, City Hall, Room
380, during normal business hours
• Sign language interpreters will be available on request. Please
contact the City Clerk at 747-4844 or TDD number 522-7538 at
least 72 hours prior to the Meeting to request an interpreter
• Equipment for the hearing impaired is available for public use.
For assistance, please contact the City Clerk at 747-4$00 or TDD
number 522-7538 either prior to, or at, the Council Meeting
• Accessible seating for persons with disabilities, including
those using wheelchairs, is available
• Minutes of the meeting available in enlarged print
• Audio Tapes of the meeting are available upon request
• Please contact the City Clerk at 747-4800 or TDD number 522-7538
at least 48 hours prior to the meeting to request agenda
materials in an alternative format, or any other reasonable
accommodation that may be necessary to participate in and enjoy
the benefits of the meeting
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~~r~ ~~~`~,.vr~ CITY ~F ALAMEDA • ~ALIF~RNIA
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SPECIAL JOINT MEETING OF THE CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHQRITY ~ARRA}, AND
COMMUNITY IMPROVEMENT COMMISSIQN CIC}
TUESDAY - - - MAY 20, 2008 - - - 7;31 P.M.
Location; Cit Council Chambers, City Hall, corner of Santa Clara
Avenue and Oak Street.
Public Participation
anyone wishing to address the Council/Board/Commission on agenda
items or business introduced by the Council/Board/Commission may
speak for a maximum of 3 minutes per agenda item when the subject
is before the Council/Board/Commission. Please file a speaker's
slip with the Deputy City Clerk if you wish to speak.
1. ROLL CALL - City Council, ARRA, CIC
2. CONSENT
Consent Calendar items are considered routine and will be
enacted, approved or adopted by one motion unless a request
for removal for discussion or explanation is received from the
Council/Board/Commission or a member of the public
~-A. Minutes of the Special Joint City Council, Community
Improvement Commission, and Housing Authority Board of
Commissioners Meeting of May 6, 2008. City Clerk? [City
Council, CIC]
2-B. Recommendation to accept the Fiscal Year Third quarter
Financial Report and budget adjustments. Finance} [City
Council, ARR.A, CIC]
3. AGENDA ITEMS
3-A, workshop on FY 2008-09 ARRA and CIC Budgets. Development
Services} [ARRA, CIC]
4. ADJOURNMENT -
City Council, AR
CIC
Bever Johns~~or~
Chair, Ala euse and
Redevelopment Authority and
Community Improvement Commission
UNAPPR4~TED
MINUTES OF THE ANNUAL INDUSTRIAL DEVELOPMENT AUTHORITY MEETING
TUESDAY - - -~ MAY 15, 2007 - -- - 7:25 P.M.
Chair Johnson convened the Annual Meeting at 12:20 a.m.
ROLL CALL - Present: Board Members deHaan, Gilmore, Matarrese,
Tam, and Chair Johnson - 5.
Absent: None.
MTTITTTTF~
Minutes of the Annual Industrial Development Authority Meeting of
May 16, 2006.
Board Member Matarrese moved approval of the minutes.
Board Member deHaan seconded the motion, which carried by the
following voice vote: Ayes: Board Members deHaan, Gilmore,
Matarrese, and Chair Johnson - 4. Abstentions: Board Member Tam --
1.
ORAL COMMUNICATIONS
Bill Smith, Alameda, discussed industry.
AUTHORITY COMMUNICATIONS
None.
ADJOURNMENT
There being no further business, Chair Johnson adjourned the Annual
Meeting at 12:23 a.m.
Respectfully submitted,
Lara Weisiger
Secretary
The agenda for this meeting was posted in accordance with the Brown
Act.
Annual Meeting
zndustri.al Development Authora.ty
May 15, 2007
UNAPPRQVED
MINUTES OF THE REGULAR OF THE CITY COUNCIL MEETING
TUESDAY- -APRIL 1, 2008- -7:30 P.M.
Mayor Johnson convened the Regular City Council Meeting at 7:48
p.m. Councilmember Matarrese led the Pledge of Allegiance.
ROLL CALL - Present: Councilmembers deHaan, Gilmore,
Matarrese, Tam, and Mayor Johnson - 5.
Absent: None.
AGENDA CHANGES
None.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
(08-1297 Proclamation declaring March 30 through April 5, 2008 as
Boys and Girls Club week.
Mayor Johnson read and presented the proclamation to Executive
Director George Phillips; Board President Burney Matthews; Program
Director Mark Morales; and 2008 Youth of the Year Damara Caldwell.
Mr. Matthews stated this year is the Boys and Girls Club 58tH
Anniversary in Alameda; the new building will be at the former
Woodstock School site; the new facility will be approximately
24,000 square feet; the $10 million capital funding campaign is
half way complete; thanked Council and the community for all of the
support.
Mayor Johnson stated that she is confident the project will move
forward quickly.
X08-1307 Presentation by the School Board President on overview of
Alameda Unified Schoal District budget issues.
Bill Schaff, School Board President, gave a brief overview.
Luz Cazares, Chief Financial Officer, gave a Power Point
presentation.
Mr. Schaff requested that Council endorse the proposed parcel tax
at the next Council meeting.
Mayor Johnson stated that a lot of the budget problems are due to
the State diverting local government money to other levels of
Regular Meeting
Alameda City Council 1
April 1, 2008
government; every year students and teachers go back to school
wondering which programs will be cut; she hopes that the School
District has strong support for the proposed measure in June.
Councilmember Matarrese inquired whether Council would be voting on
the matter at the next Council meeting.
The City Manager responded Council would be voting on the matter at
the first Council meeting in May.
Vice Mayor Tam inquired whether the resolution would be to support
and endorse Measure H, to which the City Manager responded in the
affirmative.
Cauncilmember Matarrese inquired whether the May Council Meeting
date was okay with Mr, Schaff, to which Mr. Schaff responded in the
affirmative.
(OH-131} Presentation by the Secretary of the California Department
of Food and Agriculture and the Director of the Light Brown Apple
Moth Program on the Apple Moth.
A.G. Kawamura, Secretary of the California Department of Food and
Agriculture, gave a brief presentation.
Dr. Bob Dowell, Director of the Light Brown Apple Moth Program
(submitted handout}, gave a Power Point presentation.
opponents (Not in favor of aerial spraying to eradicate the Light
Brown Apple Moth}: Carolina Rogers, Alameda; Stuart Dodgshon,
Alameda; Chloe Ashley, Alameda; T'Hud Weber, Alameda, (submitted
petition}; Simi Sikka, Fremont (submitted handout}; Stanley
Schiffman, Alameda; Jane Kelley, Berkeley; Tom Kelley, Berkeley;
Bernard Clark, Alameda; Helen Kozoriz, stopthespray.org; Michael
John Torrey, Alameda; Mary Jane Pryor, Alameda; Victoria Ashley,
Alameda; Jim Hoffman, Alameda; Rebecca Hall-Crosby, Alameda; Irma
Marro-Nolan, Alameda; Cathy Kordetzky; Dario Schwarzschild,
Alameda; Maria Morales, El Sobrante; Frank Egger; Constance Barker,
Environmental Health Network of California; Lynn Elliott-Harding,
Oakland.
Council requested that the matter be placed on a future Council
agenda for action.
CONSENT CALENDAR
Councilmember deHaan moved approval of the Consent Calendar.
Regular Meeting
Alameda City Council
April 1, 2008
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5. [Items so enacted or adopted are indicated by an
asterisk preceding the paragraph number.]
(*08-132 Minutes of the Special Joint City Council, Alameda Reuse
and Redevelopment Authority, and Community Improvement Commission
Meeting of March 5, 2008; the Special City Council Meeting held on
March 10, 2008; the Special Joint City Council and Public Utilities
Board; Special Joint City Council and Community Improvement
Commission; and Regular City Council Meetings held on March 1S,
2008. Approved.
*08-133} Ratified bills in the amount of $1,631,590.32.
(*08-134} Introduction of Ordinance Amending the Alameda Municipal
Code by Adding Section 3-53 Claims} to Division VIII (Refunds and
Corrections} to Chapter III (Finance and Taxation} to Establish
Uniform Requirements and Procedures Applicable to the Presentation
and Processing of Claims for Money or Damages with the City of
Alameda That Are Not Currently Covered by State Law or Other
Provisions of the Alameda Municipal Code. Introduced.
(*08-135} Ordinance No. 2975, "Amending the Alameda Municipal Code
by Repealing Section 5-30 (Filming Activities} in Its Entirety, and
Replacing It with A Successor Section to Article II (Permits} of
Chapter V (Licenses and Permits? Making Changes to the Procedures,
Regulations and Related Fee Provisions for Filming Activities
Within the City of Alameda." Finally passed.
(*08-1367 Ordinance No. 2979, "Amending Various Sections of the
Alameda Municipal Code Contained in Article I, (Zoning Districts
and Regulations?, Chapter xxx, (Development Regulations},
Pertaining to Retail and Commercial Uses." Finally passed.
REGULAR AGENDA ITEMS
(08-137} Resolution No. 14191, "Appointing Cecilia Cervantes as a
Member of the Public Art Commission." Adopted; and
(08-137A~ Resolution No. 14192, "Appointing Andrea M. Leal as a
Member of the Public Art Commission." Adopted.
Councilmember Matarrese moved adoption of the resolutions.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5.
The City Clerk administered the Oath and presented a certificate
Regular Meeting
Alameda City Council 3
April 1, 2Q~8
to Ms. Leal.
~0$-138y Recommendation to discuss and finalize the City Council's
priorities for Fiscal Year 2007-200$.
Jan Perkins, Management Partners, gave a Power Point presentation.
Ms. Perkins sought Council consensus to add the eighth policy
objective [deliver high-quality services that improve and promote
the safety of the community],
Councilmember Matarrese inquired how the new objective differs from
the previous objective [continuously improve internal operations,
systems, and management practices in order to provide high-quality
customer service].
The City Manager stated continuously improving internal operations
is an effort to look at processes in every department; the
additional objective focuses on the safety of the community,
including Police, Fire and Code Enforcement.
Coun~cilmember Matarrese stated the objective seems redundant; the
City already has high-quality public safety; there is always a need
for continual improvement regardless of the operation.
vice Mayor Tam inquired whether the previous objective focuses on
customer service and the new objective focuses on public safety.
The City Manager responded in the affirmative; stated identifying a
focus on public safety is important.
Mayor Johnson stated the new objective should be clarified.
Councilmember Matarrese stated the intent to capture the broader
idea of public safety should be clarified.
Mayor Johnson suggested that the objective be revised to read
"health and safety."
Councilmember deHaan noted that the new objective is a catch all
for the health, safety and well being of the community.
Mayor Johnson stated "well being" should be added.
Vice Mayor Tam suggested the language be: "health, safety and
welfare. "
Ms. Perkins stated the objective would be revised to indicate the
Regular Mee~.ing
Alameda Ci~.y Council 4
April 1, 2008
intent is not just Police and Fire; inquired whether there is
consensus on the new objective.
The Council responded in the affirmative.
Mayor Johnson requested that the policy objective that reads: "Take
measures to improve and promote the community's economic health" be
revised to include the City government's short-term and long-term
economic health.
Ms. Perkins inquired whether there is a consensus to add the
language proposed by the Mayor, to which the Council responded in
the affirmative.
Councilmember Matarrese stated that he wants to clarify that all
the projects are on--going before assigning priorities; the Council
should be notified if something has to stop; the priorities are
dynamic and could change next week or next month; further stated
the budget could cause changes; inquired whether establishing the
priorities is a starting point.
The City Manager responded the process is dynamic; many work
programs span a number of years; reviewing the list and receiving
feedback will finalize the initial list.
Councilmember deHaan noted some departments do not have many tasks
or tasks that require a large amount of labor; public safety only
has emergency preparedness; that he does not want functional
requirements displaced.
Mayor Johnson inquired why the limit should be ten priorities if
there are departments that are not overburdened with projects.
Ms. Perkins stated the effort is to distinguish between the work
program and the Council's tap priorities so that the Council's
priorities are understood when internal adjustment of assignments
are necessary.
Mayor Johnson inquired why the priorities are not being reviewed by
department.
The City Manager responded the mechanism is to establish the
Citywide priorities.
Vice Mayor Tam inquired whether the Council would be informed if
resources for a project were reallocated; and whether a project
would be delayed, but not dropped, in said instance.
Regular Meeting
Alameda City Council. 5
April 1, zaa~
The City Manager responded in the affirmative; stated the Council
would be informed if a project has to be delayed.
Vice Mayor Tam stated the local action plan spans departments,
while the telecom issue is just an Alameda Power & Telecom SAP&T}
issue; inquired whether one project might be delayed if staff is
shifted to another project.
The City Manager responded said example could occur; AP&T is
working on more than one project.
Vice Mayor Tam stated AP&T staff is needed to work on reducing the
carbon footprint; inquired whether the same staff person might work
on the telecom issue and the formation of the local action plan and
whether said staff working on the telecom issue might delay the
formation of the plan.
The City Manager responded one could impact the other depending on
workload; stated moving forward with the local action plan does
require some of the same people [as the telecom issue]; having some
of the same people work on multiple projects has been incorporated
in the time estimates.
Councilmember Matarrese stated there are a variety of issues from
addressing the financial issue at AP&T to renovating Rittler Field,
and Lincoln and Krusi Parks; said items do not belong on the same
ranking sheet; getting a measuring mechanism for each item would be
a far more productive use of time; the department work plans are
excellent; some projects are interdisciplinary and can be separated
out; the next step should be to get Microsoft Project or some other
type of project tracking tool and assign due dates and resources;
Council would need to make decisions about priorities if resources
become impacted because more requests are added; finishing easily
taken care of projects, which might be of less importance, might
become important in order to get the project off the list.
Councilmember Matarrese inquired whether the list is composed of
items Council has directed staff to complete, to which Ms. Perkins
responded in the affirmative.
Councilmember Matarrese stated the presented workload should be
looked at objectively and resources should be allocated; there are
a finite number of projects; some projects might be five years out
because there are too many tasks for the current staff; said
information needs to presented to Council and Council can make
adjustments.
Ms. Perkins stated Councilmember Matarrese's description is exactly
Regular Meeting
Alameda City Council 6
April 1, 20Q8
how staff views their responsibilities to determine how to
implement the direction provided by the City Council; the intent
tonight is to have Council conclude the discussion about the most
important priorities, provide perspective as policy makers and
expect staff to carry out the workload.
Mayor Johnson stated things need to be prioritized because there is
not enough staff for everything to be at the same level; questioned
whether the top ten projects can be prioritized while at the same
time there is a work chart listing all of the items as suggested by
Councilmember Matarrese; stated there is a concern that projects
will drop off the list if not in the top ten.
Councilmember deHaan stated the priorities have been established;
the desire is not to lose the priorities; the priorities do not
equate to individual workloads; some tasks might take two months
and are low staff resources; important tasks require high staff
resources and cross department lines.
Mayor Johnson stated the priorities should be looked at in an
organization chart structure to see which tasks go with which
departments.
Councilmember deHaan stated the Library has the long-range plan and
the facilities at Harbor Bay and West End, which should be worked
on; Development Services has Alameda Point, Coast Guard housing,
and a West End project, which are tougher tasks; AP&T's tasks to
reduce carbon footprint and address telecom and are heavy duty
items; Recreation and Parks has the Alameda Museum business plan
that should be cleared in two months.
Ms. Perkins suggested that Council go through the ranking and
continued the Power Point presentation,
Councilmember Matarrese stated the budget review and tracking task
[Item 1S] and strengthen revenue task [Item 17] should be combined
into one task and ranked in the top ten given the current and
future budget situation.
Mayor Johnson stated another way to look at the list would be to
have the projects listed under the overall policy objectives; some
of the objectives might not be getting enough attention.
Councilmember Matarrese stated all of the projects would suffer and
slow down regardless of the prioritization if the City does not
have the revenue.
Vice Mayor Tam stated four Councilmembers ranked "explore options
Regular Meeting
Alameda City Council 7
April 1, 2008
to generate revenue for City operations and/or infrastructure
improvements" as a top priority; suggested the priority be
consolidated [with budget review and tracking].
Councilmember deHaan stated Item 28 regarding GASB~45 is part of
the budget and could also be included [with budget review and
tracking], as well as review of the compensation system [Item 14].
Mayor Johnson stated that all the items fit into the third
overriding policy objective [improve and promote economic health];
requested that the policy objectives be numbered.
Councilmember deHaan stated the labor agreement with public service
should be included, too.
Ms. Perkins stated one suggestion is to combine some of closely
aligned projects, such as budget review [Item 18] and strengthening
revenues [Item 17].
Mayor Johnson stated said items are simply running the City and
should not be considered projects; there is not a start and finish.
The City Manager stated said activity is a priority.
Councilmember Matarrese stated there should be a way to accelerate
planning projects or recruitments that will generate revenue in
order to meet the policy objective.
Mayor Johnson stated perhaps the third policy objective [improve
and promote economic health] should be the number-one, overriding
policy and other policies be listed under it; everything needs to
be focused on and considered the long-term and short-term economic
health of the City.
Councilmember deHaan stated that he took said policy as applying to
all departments.
Ms. Perkins stated the policy objective could be placed first
because it is so important; the items being prioritized are
actions.
Mayor Johnson stated people will understand the sense of the
Council's priorities better if put in diagram form; suggested the
economic issue be a curve line with all other policies issues
underneath; stated everything that is done needs to consider the
City's long- and short-term economic health.
Councilmember Matarrese stated a certain level of service is
Regular Meeting
Alameda City Council 8
April 1, 2008
desired; the connection between the level of service and what it
costs needs to be made; the steps needed to pay for the desired
level of service needs to be drawn out for everyone to understand;
questioned what it costs to reach the goal of a safe and clean city
with good schools, libraries, parks and an efficient government;
and how reaching the goals would be paid for.
Ms. Perkins stated Council is looking to establish a template to
look at the various objectives and projects.
Councilmember Matarrese stated Microsoft Project is a great tool;
hiring someone to create project diagrams would be worthwhile;
Microsoft Project includes the resources, timeline and key decision
points; there would be a nice graphic representation when decisions
need to be made due to constraints; Council can be presented with
choices; there is accountability because there would be a timeline;
if the timeline is slipping, Council could be informed and decide
whether or not to allow the delay from a policy standpoint.
The City Manager stated Councilmember Matarrese is describing
something very similar to the work plans.
Councilmember Matarrese stated the work plans are great documents
because they show what is happening and the status; having the
graphic makes it easier to make a decision when there is a problem.
The City Manager inquired whether Council is expressing interest in
ranking the policy objectives.
Mayor Johnson responded in the negative; stated the fiscal policy
should be the overriding, umbrella policy.
The City Manager stated everything else would be underneath said
policy.
Councilmember Matarrese stated the goal is to deliver a set of
services and know the cost.
Mayor Johnson stated fiscal impacts need to be considered when
anything is done.
Councilmember Gilmore stated Council had a realisation that the
complete financial impacts were not always understood when
decisions were made in the past; Council wants to know the
financial impacts when decisions are made.
Ms. Perkins inquired whether Council wants the overarching value or
framework to be that the financial capacity of the City would be
Regular Meeting
Alameda City Council 9
April 1, 200$
evaluated in terms of any new objectives or projects.
Mayor Johnson responded in the negative; stated anything new would
be evaluated in terms of how it would impact the long- and short-
term economic health of the City; Council wants to know how things
will be paid for currently and 20 years from now.
Vice Mayor Tam stated all staff reports include a section that
addresses fiscal impacts; Council would like a broader context of
understanding the short-term and long--term impacts; the budgeted
amount for a vehicle should not be the end of the story.
Mayor Johnson stated the long-term economic impact should be
considered every time the decision Council is making has an impact
on the City for twenty or more years.
Councilmember Matarrese stated it is all about risks and benefits;
the framework needs to include that Council always reviews the cost
today and the cost as long as something is projected to run; costs
need to be accounted for up front.
Mayor Johnson stated, for perspective, the Mayor of Vallejo told
her that if Vallejo has done anything good for other cities, they
have shown that bad things can happen.
Councilmember deHaan stated that he does not want to micromanage;
the big picture is to stay healthy and viable.
Vice Mayor Tam stated that she does not see the direction as an
attempt to micromanage; Council needs to have information to make a
good decision about the health, safety and welfare of the
community, needs to truly understand the long--term and short--term
trade offs, and needs to decide whether or not to accept the risk.
Ms. Perkins stated all projects would move forward unless there is
a reason and Council would be informed; the top nine priorities
have been identified and a tenth has been proposed.
Councilmember Matarrese stated the list is artificial; Item 9 is
the Housing Element, which has to be done anyway; inquired whether
the Housing Element could be prioritized as Item 29 and would still
have to be completed.
Ms. Perkins responded in the affirmative; stated the intent of
priorities is for the staff to know what is most important to the
City Council; everything on the list will be finished unless there
is a resources problem.
Regular Meeting
Alameda City Council 1 0
April 7., zoos
The City Manager stated the Housing Element is something that the
City is required to do and will require a lot of resources; the
Housing Element might not be completed because of the resources if
there is something else that Council is interested in staff doing,
Councilmember Matarrese stated the important thing is that Council
needs to be informed, and then Council can make a policy decision
about putting something before a mandated project.
The City Manager stated that is part of the process; the work plans
identify all the things that staff is working on.
vice Mayor Tam and Mayor Johnson stated that they did not select
items required by law when setting the priorities because they knew
the items had to be completed.
The City Manager stated there are limited resources; staff is
sharing where resources are being applied and having Council
provide feedback on what it sees as priorities.
Councilmember deHaan stated that he has not seen tasks causing
major displacements; some things, like the environmental issue,
have been refocused and brought up to a higher priority.
The City Manager stated staff had to evaluate other programs and
bring the matter to the top; other items might have been extended;
staff is informing Council of the projects underway, getting
feedback on priorities and developing a method for reporting back.
Councilmember deHaan inquired whether staff is seeking a tenth
priority.
Ms. Perkins stated there are nine priority tasks and a tenth has
been proposed by Councilmember Matarrese.
Councilmember Matarrese stated every project is to be evaluated
against the budget standard; the same thing has to be said for the
City's environmental initiatives; every project and function of
every department should be evaluated against the recommendations on
how to protect the environment, whether it is the green building
ordinance or the vehicle use policy; this is not a whim, but is a
clear direction of the Council,
Mayor Johnson stated there needs to be a process to involve
community stakeholders in developing an economic sustainability
strategy that includes outreach to residents and businesses; said
issue should be included with the GASB-45 and long-term and short-
term economic issues; said item could be the tenth priority.
Regular Meeting
Alameda City Council 1 1
April Z, 2008
Ms. Perkins stated said proposal combines separate things that are
interrelated; the items all require separate work efforts; priority
setting is an attempt to establish enough separation between items
to provide staff direction as to use of resources.
Mayor Johnson stated that she is not combining the items; she is
suggesting that the item become the tenth priority; how it would be
done and the structure would need to came back to Council; the task
would be to implement the overriding goal of short-term and long-
term financial feasibility; GASB-45 is something that the City has
to do .
Ms. Perkins inquired whether the suggestion is to move up Item 28
[GASB-45], to which Mayor Johnson responded that it could be put
with the budget task Item 18].
vice Mayor Tam inquired whether the suggestion is that GASB-45 is a
separate effort.
Mayor Johnson responded GASB-45 is not something the City has to
plan for or study; stated it is something that the City has to pay
for and costs money; not paying is like making interest only loans
on a mortgage; the State says a plan has to be adopted, but the
City actually has to pay.
Councilmember Gilmore stated it does have to be paid for, but
should be part of the budget.
Mayor Johnson stated the budget is only one or two years; these are
things that have to be paid for forever; further stated when
Council makes commitments they go well beyond the current budget
and the cost grows.
Ms. Perkins inquired whether Item 28 should become one of the top
priorities.
Mayor Johnson stated the item relates to community stakeholders
developing a long-term and short-term economic strategy; the two
could be combined.
Ms. Perkins inquired how broad Council would like to make the
priority because the items are really different work efforts.
Mayor Johnson responded GASB--45 states the City has made
commitments and has to tell everyone how the commitments will be
paid for; the City might want to take it one step further and
actually pay.
Regular Meeting
Alameda City Council 1 2
April 1, 2008
Ms. Perkins suggested the City Manager address the work effort
involved with GABS-45.
Councilmember Matarrese stated the work effort needs to be
allocated against the priority; staff would have to inform Council
of everything that needs to be done to meet the priority and make
sure post retirement and long-term obligations are sustainable.
Councilmember deHaan stated long-term impacts are being discussed;
the current mentality is to look at two years; there are things
other than GASB-45 with long range impacts; both the long-term and
short-term have to be examined; the best guess for the out years
needs to be made; said issues well be discussed at the budget
hearings.
The City Manager stated that the Mayor is suggesting the number ten
priority be the economic sustainability strategy and GASB-45 is
just a part of said priority because it is part of the budget.
Mayor Johnson stated that is correct; inquired whether the first
nine items are ranked in order.
The City Manager responded not necessarily.
Ms. Perkins stated the intent is to set the top ten priorities, not
focus on the order.
Councilmember deHaan stated extra tasks happen all the time, for
example the Brown Apple Moth; that he would not ask what needs to
be displaced to work on said item; priorities need to be addressed
when drastic things change.
Mayor Johnson stated Council always has the ability to change the
priorities; that she is sure Council will do so.
The City Manager stated staff wants to ensure change is done in a
systematic way and that impacts are understood.
Mayor Johnson stated changing the priorities might mean setting
something aside; further stated that she hates to see Item 24, the
West Alameda Neighborhood improvement project, way down on the
list; inquired whether the item would be not be done since it is
Item 24.
The City Manager responded in the negative.
Councilmember Matarrese stated receiving updated work plans would
Regular Meeting
Alameda City Council 1 3
April. 1, 200$
be helpful; some items might have been accomplished.
The City Manager stated a number of ways would be used to inform
Council about changes to the work plans.
Councilmember Matarrese stated whatever method is used should
indicate the starting point and current status to allow tracking.
Ms. Perkins summarized the discussion and completed her Power Point
presentation. The Management Partners report is hereto attached
and made part of the minutes by reference.
Bill Smith, Alameda, discussed finances.
***
X08-13~} Vice Mayor Tam moved approval of continuing the meeting
past midnight.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
***
ORAL COMMUNICATIONS, NON--AGENDA
SOS--140} Wu Lu, Human Rights Torch Relay; Michelle Midliff, Human
Rights Torch Relay; and Connie Nang, Falun Gong, submitted
handout? discussed the Human Rights Torch Relay and human right
violations in China.
SOS-141} Bill Smith, Alameda, discussed economics.
COUNCIL REFERRALS
None.
COUNCIL COMMUNICATIONS
X08-142} Consideration of Mayor's nominations for appointment to
the Recreation and Park Commission.
Mayor Johnson nominated Lola W. Brown and Gina M. Mariani.
SOS-143} Mayor Johnson stated that the City received the
California Redevelopment Association award for the Bridgeside
redevelopment project.
X08-144} Councilmember deHaan congratulated Mayor Johnson on
appointment to the Water Emergency Transportation Authority; stated
Regular Meeting
Alameda City Council 1 4
April 1, 20x8
the appointment is good for Alameda.
ADJOURNMENT
There being no further business, Mayor Johnson adjourned the
Regular City Council Meeting at 12:05 a.m.
Respectfully submitted,
Lara weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
ACt.
Regular Meeting
Alameda City Council 1 5
April 1, 2008
CITY OF ALAMEDA, CALIFORNIA
SUMMARY OF CITY COUNCIL DISCUSSION
OF PRIORITIES HELD ON APRIL 1, 2008
DRAFT
April 2008
MANAGEMENT PARTNERS
~~coRnox nreo
City of Alameda
Summary of Priority Setting Workshop - Apri! 1, 2008
TABLE OF CONTENTS
APRIL 1, 20Q8 CITY COUNCIL MEETING: PRIORITY SETTING,,,,,,.1
PRIGRITY SETTING PRGCESS QUTCOMES ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ~
CITY PURPOSE STATEMENT ................................,....,............,......... ~
GUIDING PRINCIPLE AND ClTY11UIDE PQLICY OBJECTIVES ,,,,,,,,,,,,,,,,,,, ~
HIGHEST CITY COUNCIL PRIORITIES ...,,,,,,~ ....................................... 2
City of Alameda
Summary of Priority Setting Discussion ~-April 1, 20Q8
APRIL 1, 2008 CITY COUNCIL MEETING: PRIORITY SETTING
On April 1, 2008, the City Council 10:30 -~ 12;DO p.m. in the Council Chambers to discuss
policy objectives and top priorities. Jan Perkins from Management Partners facilitated the
discussion.
The discussion was held in follow up to two workshops of the Council and Executive
Management Team held ~n the fall. One workshop was held on September 11, 2047 and th
second was held on November 13, 2001. The riori settin roc e
P ty g p ess began with staff
creating work plans to articulate the special projects of City departments and pre grin an
environmental scan of issues affectin the Cft . The Coun p g
. 9 y cil identified policy objectives at
the workshops and draft prv~ect priorities. At the April 1, 2008 meeting, the ofic ob'ectives
were fnalized and the Council's to 10 ra'ect rioritie p y 1
p p ! p s identif ed.
Priority Setting Process outcomes
a Created a City of Alameda purpose statement
o Established an overarching principle and a set of eight Citywide policy objectives
o Identified the Council's highest project priorities
o Created the foundation for staff reporting on priority projects
o Established a Council referrals procedure for considering new activities or pro~ects
o Established an understanding of issues facin the Ci thro ~
D ty ~ ugh an environmental
scan and discussion of strengths, limitations, opportunities and threats facing the
c,ty~
o Established an understanding of departmental work plans underway
City Purpose Statement
The following statement describes the overall purpose of the City of Alameda:
The City of Alameda focuses its resources on providing services that enhance
the quality of life for its residents and promote the prosperity of its business
community.
Guiding Principle and Citywide Polic ob'ectives
Y J
At the April 1, 2008 meeting, the Council discussed its long-term policy objectives. In
addition, an overarching uidin rinci le was cr ~ !
9 9 p p sated for considering how the policy
objectives will be implemented,
policy objectives are broad statements of how the City will allocate resources and what '
be accomplished over the ion term. The will
g y serve as the basis for departmental work plans
and communicate the Council's long-term interests to the community, The first seven olic
P Y
Management Partners, Irtc, ~
City of Alameda
summary of Priority setting Discussion --April 1, 2aD8
objectives were created at the two workshops held in the fall and remained the same. The
eighth was modified and is presented below.
Guiding Principle: The Council shall consider the short and long-term costs and impacts as
the Citywide Policy Objectives are implemented through projects, programs, services, or
enhancements. This is to ensure that the City government is financially healthy and stable
for the long term, and to provide clarity about the financial consequences of City actions.
Cit ide Polic Ob"ectives
o Continue progress in the redevelopment of the former naval property.
o Identify funding and develop master plans for providing and maintaining infrastructure
improvements.
o Take measures to improve and promote the community's and city government's
economic health.
o Develop or update and implement land use, transpartationltraffic, parking and also
environmental sustainability planning strategies, tools, and documents.
o Provide quality youth and senior programs, services, and facilities.
o Recruit, retain, and develop a skilled and responsive workforce.
o Continuously improve internal operations, systems, and management practices in order
to provide high-quality customer service
o Deliver high-quality services that promote the health, safety and well-being of the
community.
Highest City Council Priorities
The City has a comprehensive work plan with numerous projects and services well underway
or in the planning process, All of them are moving forward, based on resources previously
allocated, or will proceed once resources are allocated. The purpose of the priority setting
discussion with, the Council on April ~ was to ascertain the Council's highest priorities.
Priorities are inherently choices between competing needs. Many things are important for
the City, but not everything can be done. Priorities serve as the basis for determining how
resources ~e.g., staff effort, funding} will be allocated. Additionally, when priorities are clear,
staff and Council understand when and haw further adjustments in staff effort are made
when required.
After discussion, the Council's consensus was that the following are its top priorities knot
listed in any rank order;
• Address telecom financial issue-implement planslrecommendations
• Work with the Housing Commission to develop an acquisition and development plan for
expanding affordable housing opportunities using the remaining Measure A Guyton
exemption
• Farmer Navy base redevelopment-secure conveyance of Alameda Point from Navy and
negotiate development entitlements with Suncal
• Prepare and implement a comprehensive operation review of Golf Course operations
Management Partners, Inc. 2
City of Alameda
Summary of Priority Setting Discussion ~ April 1, 2DD8
Monitor and review the City's budget and explore options for generatln revenues or
broadening the tax base to su ort Cit o r g
pp y pe atlons and Infrastructure improvements.
• Involve community stakeholders in developing a long term economic sustainabilit
strategy for the City of Alameda that includes outreach to r ~ y
esldents and businesses and
includes an assessment of revenues and casts including long term obli ations identified
through GASB 45~ g
Transportation Element update General Plank - transportationltraffic tannin
transportation master Ian, edestrian lan• S p g'
P p p ale Routes to Schools -implement
~nnovat~ve approach tv encourage walklbikelcarpool to school
Renovate Godfrey Field, Rittler Field, Lincoln Park Field; replace lirusi Park recreation
building
Develop a long range plan for library service includes Measure G funds allocation for
branch improvements; provide facility and service improvements to both Ba Farm
Island and vvest End Libraries ~ y
• Conduct labor agreement negotiations with public safety bargaining units
Management Partners, Inc. 3
UNAPPROVED
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY-- -MAY G, 2008- -6:00 P.M.
Mayor Johnson convened the Special Meeting at G:10 p.m.
ROLL CALL - Present: Councilmembers deHaan, Gilmore,
Matarrese, Tam, and Mayor Johnson - 5.
Absent: None.
The Special Meeting was adjourned to Closed Session to consider:
X08- } Conference with Labor Negotiators: Agency Negotiators:
Craig Jory and Human Resources Director; Employee Organi2ations:
All Public Safety Bargaining Units, and Management and Confidential
Employees Association.
X08- } Conference with Legal Counsel -- Anticipated Litigation;
Significant exposure to litigation pursuant to subdivision fib} of
Section 5495G.9 Number of cases: One.
Following the Closed Session, the Special Meeting was reconvened
and Mayor Johnson announced that regarding Labor, Council received
an update on the status of negotiations from Labor Negotiators; no
action was taken; regarding Legal, Council received a briefing from
Legal Counsel regarding a matter of potential litigation; no action
was taken.
Adjournment
There being no further business, Mayor Johnson adjourned the
Special Meeting at 7:45 p.m.
Respectfully submitted,
Lara weisiger
City Clerk
The agenda for this meeting was posted in accordance with the
Brown Act.
Special Meeting
Alameda City Council
May 6, 20x8
May 15, 2008
Honorable Mayor and Counciimembers:
This is to certify that the claims fisted on the check register and shown below have been
approved by the proper officials and, in my opinion, represent fair and just charges against the
City in accordance with their respective amounts as indicated thereon.
Check Numbers Amount
209583 - 21 01 57 $1, 824,903.48
V17000 -V17145 $99,247.fi3
EFT 526 $11,244.50
EFT 527 $fi7,233.47
EFT 528 $34,909.12
EFT 529 $29,558.93
EFT 53D ~ $38,673,96
EFT 531 $4,297.11
EFT 532 $2,238 62
EFT 533 $20,147.59
EFT 534 $11,244.50
Void Checks:
20929fi x$1,221.00}
G RAN D TDTAL
Respectfully submitted,
~ ~
Pamela J. Sibley
Council Warrants 05/20/08
$2,142,477.91
BILLS #4-B
5120120D8
CITY QF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: May 20, 2005
Re: Accept the Quarterly Sales Tax Report for the Period Ending December 31,
2001
BACKGROUND
This report relates to the sales tax transactions for the period October 1 through December
31, 2007. These tax transactions are the basis for sales tax revenues received January 1
through March 31, 2008.
DISCUSSION
Sales tax is the fourth largest source of General Fund revenue for the City of Alameda,
representing 6% of total projected revenues for the current fiscal year. Taxable sales
transactions in Alameda for the period ending December 31, 2007, increased 1.1 %, or
$15,186, from the same quarter of the prior year. The top 25 businesses represent 49.5%, or
$707,576, of the quarter's sales transactions. The top 100 businesses represent 15.3%, or
$1,076,895, of the quarter's sales transactions. A historical comparison of per capita sales
tax in Alameda to state and county totals is shown in Attachment A.
A comparison of the key economic categories with subcategory detail follows:
Total Sales Transactions 4th Quarter 2007 4th Quarter 200fi
Percent
Chan
e Economic Cate o
9 ~ Total Percent of
Tota! Percent of
g Total Total
-2.2% Transportation $350,301 24.5°l0 $358,018 25.3°/°
11.8% Food Products $406,898 28.5% $364,052 25.1%
6.8% General Retail $331,001 23.2% $309,849 21.9%
-8.1 % Business-to-Business $263,525 18.4% $286,640 20.3%
-11.1% Construction $64,123 4.5°/° $73,325 5.2%
-41.4% Miscellaneous $13,310 0.9°/° $22,694 1.6%
1.1°lo Tota! -Quarter $1,429,164 100.0% $1,414,518 100.0°/°
City Council
Agenda Item #4-C
D5-20-08
Honorable Mayor and May 20, 2008
Members of the City Council Page 2 of 3
Gains in food products of 11.8%, or $42,846, and in general retail of 6.8%, or $21,152, were
partially offset by declines in all other economic categories. Food products continue to build
a trend in quarterly gains, year-over-year. Subcategories within food products nearly all
showed strength, with food markets accounting for the bulk of the increase at 31 %, or
$31,463. General Retail saw significant gains of 130%, or $36,386, in the apparel stores
subcategory resulting from severs! new stores at Alameda Towne Centre, partially offset by
declines in other subcategories.
Transportation reflects mixed results, with new autos increasing 8°/°, or $12,127, and service
stations increasing 4% or $4,424, offset by declines in all other categories, particularly
Miscellaneous Vehicle Sales decreasing 30% or $19,656. The Business-to-Business decline
of 8.1 %, or $23,115, reflects decreases in office equipment, light industry, chemical products,
and leasing subcategories, partially offset by an increase in electronic equipment.
Construction primarily reflects a decrease in retail building materials of 19%, or $7,424. The
Miscellaneous category includes health and government, and the decline is largely
attributable to City purchases reflected in the comparison quarter a year ago, with a decrease
for the subcategory of 55%, or $1,232.
A comparison of the geographic generation of sales tax for the fourth quarter of 2007, as
compared to the same period in 2006, shows that Bridgeside Center is gaining in impact as a
sales tax generating area, increasing from less than 1% to 4% of the total geographic areas.
Alameda Towne Centre has had ongoing major construction work in both of the comparison
quarters above, with the increase of 9.9% over the prior year largely reflecting the impact of
several new apparel stores.
Total Sales Transactions 4th Quart er 7001 4th Qua rter 200fi
Percent Ge r
og aphic Areas
Total Percent of
Total Percent of
Chan a
g Total Tota!
2.6% Park -North of Lincoln $304,173 21.3°/0 $296,453 21.0%
-1.6% Park -South of Lincoln $174,818 12.2% $177,643 12.6°/°
9.9°/° Alameda Towne Centre $272,292 19.0% $247,738 17.5%
-17.3% Marina Village Business Park $124,840 8.7°/° $150,911 10.7%
1544% Bridgeside Center $58,739 4.1% $3,574 0.3%
-0.9% Webster -North of Lincoln $$5,109 6.0°/° $85,911 6.1
-10.0°/° Webster -South of Lincoln $27,006 1.9% $30,006 2.1 %
-9.4% All Other Areas $382,787 26.8% $422,282 29.9%
1.1 % Total -Quarter $1,429,764 1 DD.O°/° $1,414,578 100.0%
Honorable Mayor and May 20, 2008
Members of the City Council Page 3 of 3
BUDGET CGNSIDERATIDNIFINANCIALlMPACT
Sales tax revenues are forecast to be $4.9 million for Fiscal Year 2001-08, representing 6%
of total General Fund revenues. Receipts from July through March total $3,232,316, or 66%
of projections. In comparison, receipts were at 6l% of projections for the same period a year
ago.
There are several factors, beside economic conditions, that impact the amount of revenues
received. Sales tax payments received in July and August are accrued for the prior fiscal
year as these payments represent taxes paid or generated in Alameda for sales transactions
in April, May, and June of the prior fiscal years. In addition, there is a 30-60 day lag in the
timing of sales tax receipts, and there are late payments and other adjustments that further
impact the results. Staff will continue to monitor this revenue closely throughout the
remainder of Fiscal Year 2001-2008.
RECaMMENDATIGN
Accept the Quarterly Sales Tax Report for the period ending December 31, 2007.
Respectfully submitted,
J elle-Ann B er
Chief Financial Officer
by: Annette Brisco
Financial Analyst
JAB:dI
Attachment
$160
$140
$120
$100
$80
$60
$40
ALAMEDA Historical Gross Sales Tax Per Capita Comparison
City Council
Attachment to
Agenda Item #4-C
05-ZO-08
1997Q4 1998Q4 1999Q4 2000Q4 2401 Q4 2002Q4 2003Q4 2004Q4 2005Q4 2006Q4 2007Q4
CITY ~F ALAMEDA
Memorandum
To: Honorable Mayor and
Councilmembers
From: Lara Weisiger
City Clerk
Date: May 20, 2008
Re: Authorize Call for Bids for Legal Advertising forthe Fiscal Year Ending June
30 2009
BACKGROUND
Section 3-~8 of the City Charter requires an annual contract for publication of all legal
advertising ofthe City in a newspaperadjudicated to be a newspaperof generalcirculation
within the City of Alameda.
DlscussloN
The Alameda Journal is the official Newspaperof the Cityforlegal advertising forthefiscal
year ending June 30, 2008. With Council authorization, the City Clerk will publish a notice
in the Alameda Journal stating the City will receive bids up to the hour of 2:00 p.m. on
Monday, June 2, 2008, forthe publication of all legal advertising forthe fiscal yearending
June 30, 2009.
BUDGET CONSIDERATIONIFINANCIALlMPACT
Budget appropriations for legal advertising are approved by the City Council during the
budget process. The City spends approximately $~ 4,000 annually for legal notices.
RECOMMENDATIoN
Authorize the City Clerk to call for bids for the publication of all City legal advertising for the
fiscal year ending June 30, 2009.
Respectfully submitted,
Lara eisiger
City Clerk
Attachment ~ -Specifications for Legal Advertising
City Council
Agenda ltet~ #4-D
o5-2D-~8
SPECIFICATIGNS FGR LEGAL ADVERTISING
The City of Alameda is seeking proposers to provide Legal Advertising Service for the
fiscal year ending June 30, 2009,
Legal advertising must be published in a newspaper adjudicated to be a newspaper of
general circulation within the City of Alameda.
Advertising shall be in accordance with the following:
~} All advertisements shall beset insix-point type, or in such larger type and spacing
between lines as directed by the officer authorizing the advertisement.
2} Title and sub-heading shall beset insix-point type, black-facetype, orin such larger
type as may be specified by the officer authorizing the advertisement.
3} The submission deadline for ads shall not exceed 4 days from date of publication
excluding holiday periods},
4} The withdrawal deadline for ads shall be up to 1 day from date of publication
excluding holiday periods}.
Bidders shall state in their proposals for legal advertising the price per column inch, set in
six-point type, according to the following schedule:
• price per column inch for the 1 st insertion;
• price per column inch for the 2nd insertion;
• price per column inch for the 3rd and for each subsequent insertion.
Proposals for legal advertising must include an audit verifying circulation,
Proposals must be presented to the City Clerk, in the City Hall, Alameda, California under
sealed cover and plainly marked on the outside, "Proposal for Legal Advertising -- Fiscal
Year 2008-09." Sealed bids will be received up to the hour of 2:OO p.m. on Monday, June
2, 2008.
Contractforsuch legal advertising, if awarded, will be awarded subjecttothe provisions of
the Charter of said City, to the responsible bidder who submits the lowest and best bid.
The right is reserved to reject any or all bids.
The newspaper published bythe bidderto whom such contract is awarded shall be known,
for the term of such contract, as the "Official Newspaper" of the City for legal advertising.
City Council
Attachment to
Agenda Item #4-D
05.2o-OS
CITY of ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: May 20, 2008
Re: Accept the Work of Cummins West, Inc., for the Provision of Two Main
Engines forthe Peralta ,
BACKGROUND
On September 18, 2007, the City Council authorized the City Manager to enter into an
agreement with the Bay Area Air Quality Management District ~BAAQMD} for a Carl
Moyer Program grant to replace the Peralta's main engines with lower emissions Tier 2
engines. On November 17, 2007, the City Council awarded a contract in the amount of
$549,409, including contingencies, to Cummins West, Inc., for this work.
DISCUSSION
The project has been completed in accordance with the work scope and is acceptable
to the Public Works Department. The final project cost is $549,409.
BUDGET CONSIDERATIONIFINANCIALlMPACT
Funding for the project is budgeted under the Capital Improvement Program Project
Na. 621.10}, with funds available from the BAAQMD for the Carl Moyer Program,
Measure B, and the Regional Measure 1-2°/o Bridge Toll Program.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
This action is consistent with the Transportation and Land Use Initiative of the Local
Action Plan for Climate Protection.
City Council
Agenda Item #4-E
o~-ZO-os
Honorable Mayor and
Members of the City Council
RECGMMENDATIGN
May 20, 2ooS
Page 2 of 2
Accept the work of Cummins vilest, Inc., for the provision of two main engines for the
Peralta.
Respectful submitted,
~i~'~/
Matthew T. Naclerio
Public Works Director
~C.~.1~
By: Ernest Sanchez ~ ~
Ferry Manager
MTN:ES:gc
cc: Tess Lengyel, vvatchdog Committee
Art Geen, vvatchdog Committee
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: May 20, 2008
Re: Accept the Work of E. A. Sparacino General Contractor, inc., for the Roof
Structure for the Maintenance Service Center Transfer Pad and
Dumpsters, No. P.W. 04-07-14
BACKGROUND
On May 15, 2007, the City Council adopted plans and specifications and authorized a
call for bids for the roof structure for the Maintenance Service Center transfer pad and
dumpsters, No. P.W. 04-01-14. However, the City received no bids, and on July 3,
2007, the City Council authorized an open market negotiation in accordance with
Section 3-15 of the Alameda City Charter. On August 31, 2007, the City awarded a
contract in the amount of $~ 60,600, including contingencies, to E. A. Sparacino General
Gontractor, Inc., for this work.
DlscussloN
The project has been completed in accordance with the plans and specifications and is
acceptable to the Public Works Department. The final project cost, including extra work
orders, is $159,091.
BUDGET CONSIDERATIONIFINANCIALlMPACT
Funding for the project is budgeted under Capital improvement Program Project No.
06-65~, with funds available from the Urban Runoff Clean Water funds.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act ~CEQA~, this project is
Categorically Exempt under CEQA Guidelines Section 15301 ~c~, Existing Facilities.
City Council
Agenda Item #4-F
05-20-08
Honorable Mayor and
Members of the City Council
RECOMMENDATIGN
May 20, 2008
Page 2 of 2
Accept the work of E. A. Sparacino General Contractor, Inc., for the roof structure for
the Maintenance Service Center transfer pad and dumpsters, No. P.1N. 04-07-14.
Respectfully submitted,
~~
.-~~Matthew T. Naclerio
~"~ Public Works Director
~ ~
:,
By: Robert Claire ~ ~
Associate Civil ngineer
MTN:RC:gc
CITY of ALAM EDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: David Brandt
Assistant City Manager
Date: May 20, 2008
Re: Award a Contract in the Amount of $504,334, Including Contingencies, to
Redgwick Construction, for Fernside Boulevard Bike Path and Street
Improvements, San Jose Avenue to North of Otis Drive, No. P.W. 03-08-
10
BACKGROUND
On April 15, 2008, the City Council adopted plans and specifications and authorized a
call for bids for the Fernside Boulevard bike path and street improvements, San Jose
Avenue to north of Otis Drive, No. P.W. 03-48-10. The project consists of widening the
existing off-street bicycle path on Fernside Boulevard, providing new landscaping for the
median, relocating the school drop-off zone, relocating a med'+an, and enhancing
landscaping.
DISCUSSION
To solicit the maximum number of bids and most competitive price, specifications were
provided to 17 separate building exchanges throughout the Bay Area. A notice of bid
was published in the Alamea~a Journal. The bids were opened on May 9, 2008. Four
contractors submitted bids. The list of qualified bidders, from lowest to highest total
project cost, is as follows:
Bidder Location Bid Amoun#
Red wick Construction Newark, CA 438,551
McGuire & Hester Oakland, CA 454,675
Grade Tech, Inc. San Ramon, CA 515,329
Galla her & Burk, Inc. Oakland, CA 606,111
Staff proposes to award a contract to Redgwick Construction, for a total amount of
$504,334, including a 15°/a contingency. A copy of the contract is on file in the City
Clerk's office.
City Council
Agenda Item #4-G
D5-ZD-~8
Honorable Mayor and May 20, 2008
Members of the City Council Page 2 of 2
BUDGET CGNSIDERATIGNIFINANCIAL IMPACT
The project is budgeted in the Capital Improvement Program Project No. 06-56}, with
monies allocated from the State Bicycle Transportation Accoun# fund and Measure B
funds.
MUNICIPAL C~DEIPaLICY DGCUMENT CRGSS REFERENCE
This action is consistent with the Transportation and Land Use Initiative of the Loca!
Action Plan for Climate Protection.
RECGMMENDATI4N
Award a contract in the amount of $504,334, including contingencies, to Redgwick
Construction, for Fernside Boulevard bike path and street improvements, San Jose
Avenue to north of Gtis Drive, No. P.W. 03-08-~ 0.
Respectfully submitted,
Barbara Hawkins
Acting Public Works Director
C~ ~~1'~n.m~JL@ e.~prL~
By: Ed Sommerauer
Associate Civil En ne~
BH:ES:gc
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: May 20, 2008
Re: Seta Public Hearing forDelinquent Integrated Waste ManagementCharges
for June 1l, 2008
i~ ...~ ~r•r..n.r.
BACKGROUND
In accordance with Chapter XXI, Solid waste and Recycling, of the Alameda Municipal
Code RAMC} and the Franchise Agreement between the City of Alameda and Alameda
County Industries ACI}, ACI may assign delinquent integrated waste management IWM}
accounts to the City for collection through the property tax. Prior to assigning their rights to
the City, ACI is obligated to make at least four attempts to collect the delinquent accounts.
The City Council is required to hold a public hearing priorto collecting through the property
tax bills.
DISCUSSION
On April 9, 2008, ACl assigned a list of 86 delinquent IvUM accounts, with an unpaid
balance of $36,061, excluding penalties, interest, and City fees, to the City for collection.
As part of the Franchise Agreement, the City is obligated to pay ACI for all delinquent
accounts. In accordance with the AMC, the City may send a letter to each account's
property owner requesting payment, and if not promptly received, the City may consider
collecting delinquent accounts by means of the property tax bills at a noticed public
hearing. The list of the delinquent accounts is attached.
BUDGET CONSIDERATIONlFINANCIAL IMPACT
The City receives a 10°/o franchise fee from ACI, which is revenue forthe General Fund.
Unpaid IWM fees, therefore, result in a loss in General Fund revenues.
MUNICIPAL CODElPOLICY DOCUMENT CROSS REFERENCE
The City's IWM Program is consistent with the General Plan Health & Safety Element
Guiding Policy 8.4.k and is consistentwith the Waste and Recycling Initiative of the Local
Action Plan for Climate Protection.
City Council
Agenda Item #4-H
o~-~o-os
Honorable Mayor and
Members of the City Council
RECaMMENDATI~N
Set a public hearing for delinquent IvUM charges for June 11, 2008.
Respectfully submitted,
~~~~ ~~_
Matthew T. Naclerio
Public vUorks Director
~~~' - { ~
By: Maria F. Di Meglio
`~
Environmental Servic s Manager
MTN:MFD:gc
Attachment
1. Lien List
May 20, 2405
Page 2 of 2
cc: Louie Pellegrini, ACI
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City Council
Attachment to
Agenda Item #4-H
05-~0-08
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CITY ~F ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: May 20, 2005
Re: Adopt a Resolution Approving an Amendment to the Memorandum of
Understanding Between the Management & Confidential Employees
Association and the City of Alameda, Extending the Existing
Memorandum of Understanding for ane Year
BACKGRaUND
The current Memorandum of Understanding ~MOU} between the City of Alameda and
the Management & Confidential Employees Association MCEA} ends on December 20,
2008. MCEA has proposed extending its existing MGU for one year, through December
20, 2009.
DISCUSSIGN
In its April 15, 2005 letter to the City Council and the City Manager Attachment 1 },
MCEA acknowledges the City's current fiscal concerns and offers to assist in finding
solutions. In a spirit of effective and responsible cooperation, the membership of MCEA
approved a motion proposing an agreement to extend the MaU for one year, The
resulting Amendment to Memorandum of Understanding Attachment 2} would extend
the contract through December 20, 20D9. There would be no across-the-board wage
increases during the one-year extension period, though the City contribution for 2009
medical insurance would increase based on 2009 Kaiser premiums. The City Council
must adopt a resolution in order to approve this Amendment to Memorandum of
Understanding.
BUDGET C4NSIDERATIGNIFINANCIAL IMPACT
The contract extension would have no additional budget impact as current budget
proposals provide far projected benefit increases.
City Council
Report Re:
Agenda Item #4-I
0~-2o-os
Honorable Mayor and
Members of the City Council
REC~MMENDATI~N
May 20, 2008
Page 2 of 2
Adopt a Resolution approving the Amendment to Memorandum of Understanding
between the Management & Confidential Employees Association and the City of
Alameda, extending the existing MOU for one year, through December 20, 20D9.
Respectfully submitted,
F
Karen Willis
Human Resources Director
Attachments}:
1. April 15, 2008 MCEA letter to Council and City Manager
2. Amendment to Memorandum of Understanding Between City of Alameda and
Management and Confidential Employees Association
1.1:,1,'I~I~•,Il~rfll to l ~~illi~~.l~~~,llf~f
I 1j
I
I
a
~-
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,
~ 1~~~~'
I11':II,7~1;,%y !~'1~yf~f.!!II Il':11
April ~5, 2008
Mayor Johnson
Vice Mayor Tam
Counci! Member Matarrese
Council Member Gilmore
Council MemberdeHaan
City Manager Debra Kurita
r
T ~ ~; ~~
Dear~Mayor Johnson, Members of the City Council, and Cit Mana er Kurita:
y 9
The Executive Board and Membership of the ~ Mana ernent & Confidenti !~
9 a
Employees Association ~MCEA~ were motivated into action b the letter Cit
y y
employees received from the City Manager on March 5, 2008, re ardin the
g g
City's fiscal concerns. vve appreciate that the City Mana er s ant time ex lainin
g p P g
the City s fiscal circumstances, while also expressing a commitment to workin
collaborativel wit ~ ~ g
y h City staff to try and resolve the problems. .
MCEA is committed to working with the Council and the Cit Mana er's Cffi
y g ce to
find solutions to the City's current fiscal crisis. Our membershi is involved i
p n the
superv~s~on of front line staff, while.alsa being directly involved in rovidin cQSt
afire p 9
cave services to the .community. MCEA members rovide the da ~ta-da
p ~' y
support critical to the effective and efficient provision of Git services. From this
y
vantage point, we are fully aware of th.e financial hurdles facin the Git . As
g y a
group, we recognize that an effective solution wi~1 require res onsibie
p
cooperation to~bring the City of Alameda successfiully throw h this crisis,
g
in a spirit of effective and responsible cooperation, the membershi of M
p CEA
consented and approved a motion asking the City of Alameda to enter into an
agreement to extend the existing MCEA Memorandum of Understandin MQU
9~ ~
for one year. During this contract extension, there would be no than
gas to the
terms of the existing contract, The extended MGU would ex ire December
p ~r 2D,
2000.
City Council
Attachmen# ~I to
Report Re:
Agenda Item #4-I
D5-ZO-OS
Honorable Mayor and Council Members
City Manager Debra Kurita
April ~ 5, 2808
Page 2 of 2
The Executive Board is ready to meet with you to further discuss this proposal.
MCEA is presenting this offer in a sincere effort to serve the best interests of the
City of Alameda.
sincerely,
MANAGEMENT & CONFIDENTIAL EMPLOYEES ASSOCIATION
% ~ `~
Gregory c~ann
President
t,
S~
Robert Haun Terri Wright
~Co-Vice President Ca~Vice-President
;,
Laura Gwynne
T~ ~asu ~r
r
~~~ .J,~'
'•~~~ //
Je niter tt Florence Lopez
i11ii ~dle Management ~ Confidential Employees Represenfiative
Employees Representative
l~, e'lt~~riscoe ~ Rosemary Valeska
Co-Secretary Co-Secretary
cc: Karen Willis, Human Resources Director /
AMENDMENT T4 MEMORANDUM DF UNDERSTANDING
Between
CITY OF ALAMEDA
And
MANAGEMENT AND CONFIDENTIAL EMPLOYEES ASSOCIATION
The City of Alameda and the Management and Confidential Employees Association ~MCEA}
having met and conferred in good faith pursuant to the Meyers-Milian Brawn Act ~"MMBA",
Government Code §§ 3500 e~ seq.} and the MCEA Memorandum of Understanding ~"MOU"} for
the period from January 1, 2005 through December 12, 2408, agree to the following amendment
to that Memorandum of Understanding as follows:
The term of the Management and Confidential Employees Association ~MCEA} "
Memorandum of Understanding ~MOU} shall be extended through December 12,
2009.
Section 13.1 Health and welfare. Effective January 1, 2009, the City contribution
for 2009 Flexible Benefits for Plan A and Plan B shall be based on 2009 Kaiser
premiums.
Made and entered into this day of May, 2008
MANAGEMENT AND
CONFIDENTIAL EMPLOYEES
ASSO IATION
By•
CITY OF ALAMEDA
By~
.
Debra Kurita
City Manager
APPROVED AS TD FORM;
By. ~ ~~~
• r
ity Attorney
City Council
Attachment 2 to
Report Re:
Agenda item #4-1
05.20-OS
CITY OFALAMEDA RESOLUTION NO.
L
0
0
N
Z7
0
a
APPROViNGAMENDMENTTOMEMORANDUM OFUNDERSTANDING
BETWEEN
THE MANAGEMENTAND CONFIDENTIAL EMPLOYEESASSOCIATION
AND
~ THE CITY OF ALAMEDA FORTH
E PERIOD COMMENCING
~ JANUARY ~, 2445 AND ENDING DECEMBER 20 2008
~ ~
WHEREAS, the Executive Board and Membership of the
Management and Confidential Employees Association MCEA} recognizes the
financial hurdles facing the City as explained by the City Manager in her letter
dated March 5, 2408; and
WHEREAS, in a spirit of effective and responsible cooperation
toward an effective solution to the City's fiscal constraints, the membership of
MCEA has consented to and approved a motion asking the City Council to
enter into an agreement to extend the existing MCEA Memorandum of
Understanding ~MOU} for one year, with no enhancements to salary, benefits
bother than any annual adjustment to medical insurance due to Kaiser premium
increases} or existing contract terms; and
WHEREAS, there has been submitted to this Council a resulting
Amendment to Memorandum of Understanding between the Management and
Confidential Employees Association MCEA}and the City of Alameda; and
WHEREAS, the Council of the City of Alameda has fully examined
said proposed Amendment to the Memorandum of Understanding, a copy of
which is on file in the office of the City Clerk, and thereby finds and determines
adoption of said documents to be in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED bythe City Council of the
City of Alameda that said Council hereby approves and adopts said
Amendment to Memorandum of Understanding between MCEA and the City of
Alameda.
BE IT FURTHER RESOLVED that the provision of this Resolution
shall supersede any other resolution in conflict herewith.
**~~*
Resolution #4-I CC
45.24-45
1, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the 20th day of May 2008, by the following vote
to wit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN vVITNESS, vVHEREOF, I have hereunto set my hand and affixed the
seal of said City this day of , 2008.
Lara vVeisiger, City Clerk
City of Alameda
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita '~,~
City Manager
Date: May 20, 2008
Re: Adopt a Resolution of Intention to Levy an Annual Assessment on the
Alameda Business Improvement Area of the City of Alameda for FY
2008-09 and Set a Public Hearin for June 3, 2008
BACKGRGUND
Cn May 17, 1989, the City Council established a Parking and Business Improvement
Area BIA} for the Park and Webster Street business districts. The City contracts with
the Park Street and West Alameda Business Associations PSBA and WABA} to
administer BlA funds collected from businesses in their respective areas.
DISCUSSIGN
The Parking and Business Improvement Area Law of 1989 requires the City Council to
appoint an advisory board to make an annual report and recommendations to the
Council on the proposed expenditure of BiA revenues. The appointment of the advisory
board is accomplished through annual adoption of a Resolution of intention to levy an
annual assessment in which PSBA and WABA are appointed as FY 2008-09 advisory
bodies fortheir respective geographic zones of the BIA.
PSBA and WABA have prepared this year's reports pursuant to their existing BIA
agreements with the City. The reports include itemized activities, revenue, and
estimated costs for FY 2008-09 Attachments A and B}. Attachment C provides
information that will enable business owners to determine the amount they will be
assessed. After repart approval, the Council must adopt a Resolution of Intention to levy
an annual assessment for FY 2008-09.
BUDGET CGNSIDERATIONIFINANCIALlMPACT
BIA billing is done concurrently with Business License billing. Revenues from the BIA
directly benefit business owners in specified geographic and beneft zones through the
promotion of business and similar eligible activities. The impact on the General Fund
will be in the form of Finance Department staff costs to process BIA billing and
expenditure. This impact will be absorbed through Finance Department staffing
proposed for funding in the FY 2008-09 budget.
City Council
Report Re:
Agenda ~te~ #4-~
05-20.08
Honorable Mayor and May 20, 2008
Members of the City Council Page 2 of 2
MUNICIPAL CGDEIP~LICY DGCUMENT CRGSS REFERENCE
The renewal of the BIA for another year supports both the goals of the Economic
Development Strategic Plan and the Downtown Vision through continued operation of
the two business associations consistent with A.M.C. Sec. 6-l et seq.
RECGMMENDATICN
1. Adopt a Resolution of Intention to levy an annual assessment on the Alameda
Business Improvement Area of the City of Alameda for FY 2008-00; and
2. Set a public hearing for June 3, 2005.
Respectful) sub itt , ,
~ r
Leslie A. Little
Development Services Director
By: Dorene E. Soto
Manager, Business Development Division
By: Sue ssell
Economic Development Coordinator
DKILALIDESISGR:rv
Attachments:
A) PSBA letter and report
B) WABA report
C) Assessments
cc: Economic Development Commission
Park Street Business Association
~Illest Alameda Business Association
~~ a i~.~ i
.o
1'
Business Association
April 28, 20~D8
Sue Russell
Management Analyst
Economic Development Division
950 West Mall Square, Room 215
Alameda, CA 94501
Dear Ms. Russell:
As President of the Park Street Business Association, I am pleased to submit the attached BIA
Report and accompanying 200$12009 budget for our Association.
We do not anticipate any changes in the BIA. for 2DD812009. We have provided a description of
the activities PSBA is proposing for the upcoming year and the associated line item budget.
This proposed budget was approved by the PSBA Board of Directors in a phone poll conducted
this week and will be confirmed at the May 28, 2008 meeting. Based on revenue received to
date, we anticipate 08109 BIA revenue of $53,000 and a carryover of $5,000 resulting from
reduced worker's comp costs, less than anticipated staff benefit costs, and cost containment by
PSBA. This brings our 08109 BiA budget to $88,000.
We would be glad to answer any questions you have regarding the attached material.
Sincerely,
Debbie George
President
Park Street Business Association
City Council
Attachment A to
Report Re:
Agenda Item #4J
05-20-08
2447 Santa Clara Avenue, Surte 302 (510) 523-1392
Alameda, CA 94501 A Californu~ Main Street Program FAX X510) 523-2372
PARK STREET BUSINESS ASSOCIATION
2447 Santa Clara Ave., #302, Alameda, CA 94501
PROPOSED ASSESSMENT FOR BUSINESS IMPROVEMENT AREA
FISCAL YEAR 2008/2009
INTRODUCTION:
The Park Street Business Association ~PSBA} is recommending a BIA budget of $88,000 far the
Park Street Business District for fiscal year 200812009. This recommendation is based on the
estimate of the income derived from the BIA- assessment in fiscal 07108 as well as a carryover
from the 07108 budget. The formulas, budgets, and proposed activities are the result of monthly
Board of Director and committee meetings between December, 2007, and April, 2008.
BUDGET:
The BIA is one of four sources of funding for the activities proposed in this report. The other
three sources are funds raised by the Park Street Business Association, reimbursement from the
Landscape and Lighting Budget, and a proposed grant we will be seeking from the Development
Services Department. PSBA will continue its current activities, as well as implement new ones,
that are in line with the National Main Street Four-Point plan for revitalizing Main Street Cities.
BOUNDARIES:
We are not proposing any changes this year.
ACTNITIES
Attached is a summary of the proposed activities for the fiscal year 200812009. These activities
are designed to improve the pedestrian friendly look of the Park Street District, improve the
vitality of the District in order to increase sales and sales tax revenues, promote members'
businesses, attract new businesses to the District and increase the overall business atmosphere in
the Park Street District. Several projects are continuations from the 2007/2008 fiscal year.
PARK STREET BUSINESS ASSOCIATION
2008/09 Membership Committee
Work Plan Outline
1, Conduct Meetings
a. Mixers
b. Special Election Meeting ~Gctober}
c. informational Meetings most of the meetings
d. Holiday Party
2. A=
a. Continue current awards program recognizing PSBA members and city staff
3. Welcome New Members
a. Update New Member Packet
b. Recruit block captains to greet new members
c. Greet new members to the District with packets as they move into their business
4. Newsletter
a. Continue mailing newsletter every month
b. Update mailing list
2008/09 Design Committee
Work Plan Outline
1. Design Guidelines
a. Determine acceptable and not acceptable design criteria
b. Write Guidelines
c. Submit to PSBA Board for Approval
d. Work with City Staff to have new ordinances presented to City Council
2. Streetscape Phase II
a. Work with City staff to ensure the implementation of Phase II
b. Implement Phase II in the summer of 2007
3. Sign Grdinance
a. Work with City Staff to ensure enforcement
4. Promote Facade Grant Program
a. Newsletter articles
b. outreach by Committee
PARK STREET BUSINESS ASSOCIATION
2008/09 Econ-Revi Committee
Work Plan Outline
1, Assist with Business Recruitment
a. Identify empty storefronts
b. Work with City Staff and contract staff to promote the District as a positive business
destination
2. Ordinances
a. Vacant Buildings -begin discussions with City Staff to beef up ordinance
b. Parking overlay to exempt developers in the District from in lieu parking fees.
3. Maintenance
Continue current level ofservice - 7 days a week
2008/09 Promotions Committee
Work Plan Outline
1. Continue S ecial Events
a. Spring Festival mother's day weekend}
b. Art & Wine Faire blast weekend of July}
c. Classic Car Shaw ~Zna Saturday in October}
2, Promotions
a. Shopping Guide produced once a year
b. Continue to upgrade and update our ~Veb Site
3. Print Advertising
a. Continue Best of Alameda PSBR pages
b. Continue Holiday campaign
c. Continue Alamedal0akland Magazines campaign
4. Cable Advertising
a. Continue ads for special events
b. Continue ads for Holiday Program
5. Holida Promotions
a. Cable ads two weeks prior to Christmas
b. Free parking all weekends aver Thanksgiving
c. Continue print ads in Chronicle, Journal, Sun, Alameda and Oakland Magazines
METHGD AND BASIS OF LEVYING ASSESSMENT
Budget: See Exhibit A
CONCLUSION
PSBR would like to thank the Alameda City Council, City Attorney, Community Development,
Public works and Finance Departments for their assistance in implementing the BIA. The
increased participation from the business community and the continued quality of projects has
shown the BIA is a valuable tool in our continuing efforts to revitalize the Park Street Historic
Business District.
Exhibit A
Park Street Business Association
2008/2009 BIA Budget Submission
INCOME:
BIA Projection $83,000
Accumulated Carryover 5.000
Total Income: $88,000
EXPENSES:
Personnel. Services
Staff Salary $13,100
Worker's Comp $11,900
Payroll Taxes 15 700
Sub Total $40,700
Membership Services
MeetingslTraining $2, 5 00
Printing $200
Maintenance Supplies 14 000
Sub Total $1 b700
Indirectl~verhead
AccountinglAudit $8,000
Rent $13,800
Utilities $1,GOQ
Equipment $2,200
Insurance 5 000
Sub Total $30,b00
Total Expenses $88,000
WEST ALAMEDA BUSINESS ASSOCIATION
PO Box 215, Alameda, CA 94501
(510) 523-5955 west alamedaCc~vahoo.com
www.WestAlamedaBusiness.com
PROPOSED ASSESSMENT FDR THE
NEST ALAMEDA BUSINESS IMPROVEMENT AREA
FISCAL YEAR JULY 1, 2008 -JUNE 3D, 2DD9
INTR~DUCTI~N
The west Alameda Business Association ~WABA~ is xecoinmending the following assessment for
the Webster Street Business District fo~• fiscal year ~FY} 200$-2009. The formulas, budgets and
proposed activities are the result of various Board and Committee meetings. The Business
Improvement Area BIA} Budget was presented for adoption at the Executive Board meeting May
14, 2008.
PROPOSED CHANCES
V~ABA is not recommending any changes to the Business Unprovement Area.
ACTIVITIES
The following is a sununaiy of proposed activities for the fiscal year 2008-2009. These activities
Have been discussed at various Board and committee meetings. V~ABA's mission is to use these
activities to increase the vitality of Webster Street and West Alameda and preserve Webster Street's
historic character. We seek to generate more foot traffic, increase sales and sales tax, promote
members' businesses and increase the public goodwill and atmosphere in 'U~est Alameda.
The BIA is the source of finding fo~• these activities. WABA will continue its current activities and
implement others that follow the Main St~•eet Four-Point Approach established by the National
Trust for Historic Preservation.
It is estimated that there will be no carry forward from the 2007-2008 budget.
Tl~e estimated BIA revenue for 2408-2049 is $32,000.
The following are activities proposed for 2008-20x9. Several projects are continuations from
previous fiscal years.
City Council
Attachment B to
Report Re:
Agenda Item #4J
05.20-08
ECONOMIC RESTRUCTURING
• Facilitate development ofhigh-potential properties
• Work with the City to attract appropriate businesses
• Monitor the impact of new and re-use housing projects
• Determine the potential for eco-tourism as a West Alameda business opportunity
• Investigate sources of entertainment as a business opportunity for west Alameda
• Work with the City and others to implement the Strategic Economic Development Plan,
including parking plan, catalyst project and business attraction strategies
• Continue business retention activities
DESIGN
• Identify projects for facade improvements
• Develop beautification program
• Continue helping members with the Storefront Assistance Program
• Build broad-based community support for ongoing projects
• Work with City to implement sign ordinance
• Fulfill public art requirements
• Work with the City in accomplishing Phase II of the Webster Renaissance Project
SPECIAL EVENTS
• Participate in July 4~' events
• Produce advertising for the Association and businesses
• Produce year-round Farmers' Market
• Produce Thursday night Farmers' Market during summer months
• Produce Concerts at the Cove
• Produce Webster Street Wine & Dine Nights
• Produce annual Halloween event
• Produce 7th annual Street Music, Food, Wine, and Craft Festival Webster Street Jam}
• Produce holiday bazaar and visit from Santa
PUBLIC RELATIONS
• Generate increased favorable publicity about West Alameda
• Maintain contacts with key media representatives
• Update and distribute marketing literature promoting West Alameda businesses
• Continue implementing strategic marketing plan, including branding strategy, website, weekly
columns and calendar of events, cooperative advertising program and business attraction
strategy
ORGANIZATION
• Manage the administrative activities of the organization
• Expand community and business participation with WABA
• Organize and host business and community events for members
• Conduct annual self~evaluation of Board members and staff
• Produce and distribute WABA newsletter
• Recruit members from outside the BIA and among residents
• Distribute information door-to-door
• Involve important neighbors e. g. College of Alameda, Marina Village, Alameda Point in
WABA's activities
• implement enhanced volunteer program, including recruitment, volunteer appreciation activities
and training
• Continue implementing enhanced maintenance program, including clean-up events, keeping up
appearances awards and collaboration with City maintenance staff to resolve issues such as
illegal dumping ,littering and public health hazards
METHOD & BASIS OF LEVYING ASSESSMENT
Budget, see Exhibit A
Assessment, see Attachment C
CONCLUSION
WABA would like to thank the Alameda City Council, City Attorney, Development Services,
Public Works, Planning and Finance Departments for their assistance in implementing the BIA,
Please visit the WABA website, www,westalamedabusiness.com, to see the many ways WABA
promotes the West End, The BIA is a valuable tool in our continuing efforts to revitalize West
Alameda's historic business district.
3
Exhibit A
West Alameda Business Association
BIA Budget 08-09
INCOME
BIA Pro'ection 32,000
Accumulated Car over 0
Total Income 32,000
EXPENSES
PERSONNEL SERVICES 0
MEMBERSHIP SERVICES
Su plies 1,500
Printin 4,OOD
Ponta a 1,000
Newsletterlwebsitelmarketin 0,000
Committees 1,000
Subtotal ~ fi,544
INDIRECTIaVERHEAD
Accountin IAudit 3,000
Utilities 5,000
Insurance 1,000
Contin enc 500
S u btota I ~ 5, 544
G RAN D TOTAL 32,444
ALAMEDA BUSYNESS IMPROVEMENT AREA -NUN-RETAIL
FISCAL YEAR 2048-49
Professionals and independent contractors who primarily go out into the public to sell to clients
andlor do not operate retail stores,
Accountant
Advertising
Ambulance
Answering service
Architect
Attorney
Building maintenance
Business services
Construction
Consultants
Contractors
Counselor
Credit Unions with restricted membership
Decorator
Electrician
Employment
Engineer
Gardener
Graphic arts
Handyman
HealthlMedical professions
Importers
Insurance
Landscape
Mail order
Manufacturer
Manufacturer'slsales reps
Mortuary
Newspaper publishing
Nursing facility
Painters
Pest control
Plumber
Property management
Real estate
Schoolllnstruction
Security
Stockbrokers
Tax consultants
Travel
Veterinary
Wholesalers
Misc. professionalloffice
AREA A =~ $127.00
AREA B = $ 82.00
PRO-RATED FEES
A B
127.00 52.00
JULY 127,OD 82,00
AUG 116,00 75.00
SEPT 106.00 68,00
GCT 95 , 00 62.00
NGV 85,00 55,00
DEC 74.00 48,00
JAN 64,00 41.00
FEB 53.00 34.00
MAR 42,00 27.00
APR 32.00 25.00
MAY 25.00 25,00
JUNE 25.00 25.00
City Council
Attachment C to
Report Re:
1 Agenda Item #4J
05-20.08
ALAMEDA BUSYNESS IMPROVEMENT AREA -RETAIL SERVICE
FISCAL YEAR 2008-09
Businesses that operate a stare where people go to purchase a service.
Alarm and fire extinguisher service
Appliance service
AthleticlHealthChib
Auto glass AREA A = .4011,000 GR
Auto upholstery MINIMUM = $127,00
Auto washlparking MAXIMUM = $1,672.00
Auto repair
Barber AREA B = .2011,000 GR
Beauty MINIMUM = $ 82,00
Cleaners MAXIMUM = $821.00
Electronics service
Furniture repair
Hotellmotel
KeyslLocksmith PRO-RATED MINIMUM FEES
Laundromatllaundry A B
Marine service 127.00 82.00
Pet services
Photography studio JULY 127.00 82.00
Printing
Shoe service AUG 116.D0 75,00
Storage
Tailor SEPT 106.00 68.00
Tattoo
Upholstery GCT 95.00 62.D0
NQV 85.00 55.00
DEC 74.00 48,00
JAN 64.00 41.D0
FEB 53.00 34.00
MAR 42.00 27.00
APR 32.00 25.00
MAY 25,00 25.00
JUNE 25.00 25.00
2
ALAMEDA BUSINESS IMPROVEMENT AREA -RETAIL GOODS
FISCAL YEAR 2008-09
Businesses that operate a store where people go to purchase a product.
Alcoholic
Amusement
Antiques
Appliances sales AREA A = .4011,000 GR
Art MINIMUM = $ 251,00
Auto dealer MAXIMUM ~ $1,b72.00
Auto stereo
Auto supply AREA B = .2011,000 GR
Bakery MINIMUM = $127.00
Bar MAXIMUM = $ 840.00
Bicycles
Books
Clothing
Coin
Computer sales
Druglvariety PRO-RATED MINIMUM FEES
Electronics sales A B
Fishing 251,00 127.00
Floor coverings
Florist JULY 251.00 127.00
Food
Furnishings AUG 230,00 11 b.00
Furniture
Gasoline stations SEPT 209.00 1 Db.00
Gift
Hardware OCT 188,00 95.00
Hobby
Jewelry NOV 1 b7.00 85.00
Magazineslnewspapersales
Marine sales DEC 14b.00 74.00
Market
Medical supplies JAN 12b.00 b4.00
Music
Nursery FEB 105.00 53.00
Office supplieslequipment
Optical supplies MAR 84,00 42.00
Pet supply
Product rentals APR b 3.00 3 2.00
Restaurant
Shoe sales MAY 42,00 25.00
Sporting goods
Thriftlused merchandise JUNE 25.00 25.00
Theaterlclub
3
Video
ether retail goods
ALAMEDA BUSINESS IMPROVEMENT AREA
FINANCIAL INSTITUTII)NSIUTILITIES
FISCAL YEAR 2008-09
Banks
Savings and Loans AREA A & B .~ $ 840.00
Credit Unions operating to the general public
Utilities
4
CITY OFALAMEDA RESGLUTIGN NO.
E
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RESOLUTION OF INTENTION TG LEVY AN ANNUAL ASSESSMENT GN
THE ALAMEDA BUSINESS IMPROVEMENT AREA OF THE CITY GF
ALAMEDA FGR FY 2008-09 AND SET A PUBLIC HEARING FOR JUNE 3, 2008
WHEREAS, Section 6-7 ofArticle II of ChapterVl of the Alameda Municipal
Code establishes the Alameda Business Improvement Area of the City of Alameda
thereinafter "Area"}; and
WHEREAS, the Area comprises all of the Park Street Business Area,
included by reference on the map and list of inclusive addresses included in this
Resolution as Exhibit A and C, respectively; and all of the Webster Street
Business Area included by reference on the map and list of inclusive addresses
included in this Resolution as Exhibit B and C, respectively; and
WHEREAS, the improvements and activities authorized by the Ordinance
include the general promotion of business activities in the Area, the promotion of
the public events which are to take place on or in public places in the Area, the
decoration of any public place in the Area, the furnishing of music in any public
place in the Area, and the acquisition, construction or maintenance of parking
facilities for the benefit of the Area; and
WHEREAS, agreements between the City of Alameda thereinafter "City"}
and the Park Street Business Association thereinafter "PSBA"} and the West
Afarneda Business Association thereinafter "WABA"} designated PSBA and
WABA to administer Business ImprovementArea thereinafter "BIA"}funds for their
respective geographic zones of the BlA; and
WHEREAS, PSBA and WABA have filed reports with the City Clerk
describing the surplus ordeficit revenues to be carried overfrom FYZOOl-08 and
describing the improvements and activities, estimated costs and methods and
basis for levying the assessment for FY 2008-09.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Alameda that PSBA and WABA are hereby designated as the BIAAdvisory Body
for 2008-09.
BE IT FURTHER RESOLVED that the City Council hereby sets a public
hearing to consider the annual assessment for the Area and to consider an
., y
modification of benefit areas or change ~n boundary for June 3, 2008, at which
time written or oral protests may be made.
Resolution #4-J CC
05.20.48
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to
advertise said public hearing by causing this Resolution of intention to be
published once in a newspaper of general circulation in the City not less than
seven days before the public hearing.
******
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EXHIBIT C
LIST OF ADDRESSES WITHIN BIA BOUNDARIES
Combined List of Benefit Area "A" and "B" Zones: Geographic Area:
Alameda Ave. 2300-2399 oddleven Park St.
Broadway 1400-1590 odd only Park St.
Buena Vista Ave. 616-750 oddleven Webster St.
Central Ave. 630-760 oddleven ~ Webster St.
2300-2499 oddleven Park St.
2501, 2521 Park St.
Eagle Ave. 633-707 oddleven Webster 5t.
Encinal Ave. 2300-2499 oddleven Park St.
Everett St. 1400-1519 Oddleven Park St.
Haight St, 629-72$ oddleven Webster St.
Lincoln Ave. 627-726 oddleven Webster St.
2267-2499 oddleven Park 5t.
yak St. 1300-1599 even only Park St.
Pacific Ave. 626-730 oddleven Webster St.
Park Ave. 1300-1399 odd only Park St.
1400-1499 oddleven Park St.
Park St. 1125, 1198,12D0-1999 Park St.
oddleven
San Antonio Ave. 2312-2399 oddleven Park St.
Santa Clara Ave. 700-720 oddleven Webster St.
2340-2599 oddleven Park St.
Taylor Ave. 634-725 oddleven Webster St.
Times wy. 2300-2399 oddleven Park St.
Webb Ave. 2400-2499 oddleven Park St.
Page 1 of 2
G:IBUSASSOCIBIA12UQ7-OSIEXHIB C L[ST OF ADDRESSF~ DOC
F: Parking and Business Improvement Area lAssessmenti
Webster 5t. 1345-1999 oddleven Webster St.
Memo: Benefit Area "B" Zone ~niy
Broadway 1400-1509 add only Park St.
Everett St. 1400-1519 oddleven Park St.
Park St. 1125, 1198,1200-1251 Park St.
oddleven, 1 b00-1999
Santa Clara Ave. 2500-2599 oddleven Park St.
Lincoln Ave. 22b7-2499 oddleven Park St.
Central Ave. 2431, 2433, 2440, 2501, 2521 Park St.
Page 2 of ~,
G:IBUSASSOCIBIA12~U7-a81EXHIB C LIST ol~ ADDRESSES.DOC
F: Parking and Business Improvement Area IAssessmenU'
1, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the loth day of May, 2008, by the following vote to
wit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN 1NITNESS, V1IHERE~F, I have hereunto set my hand and affixed the
seal of said City this day of , 2008.
Lara Uveisiger, City Clerk
City of Alameda
CITY ~F ALAMEDA ORDINANCE N0.
New Series
AMENDING THE ALAMEDA MUNICIPAL CODE BY AMENDING
CHAPTER XIII (BUILDING AND HOUSING) BY CREATING A
CIVIC GREEN BUILDING ORDINANCE
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1NHEREAS, The City finds that the design, construction, and
maintenance of buildings within the City can have a significant impact on the
.City's environmental sustainability, resource usage and efficiency, waste
~ C ,
• Q management, and the health and product~v~ty of residents, workers, and visitors
~ ,~ to the City; and
~~
~ VvHEREAS the Cit finds based on studies b Sto
y y pUVaste.4rg that
construction and demolition debris comprise up to 2 ~ °/o of materials disposed in
Alameda County landfills; and
V1lHEREAS, the City finds that green building design, construction,
operation and maintenance can have a significant positive effect on energy,
water and resource efficiency, waste and pollution generation, wildlife habitat
and the health and productivity of a property's occupants over the life of the
building; and
~111HEREAS, the City finds that green building design contributes to a
reduc#ion in greenhouse gas emissions, improve air quality and enhance urban
sustainability; and
UvHEREAS, the City finds that green building benefits are spread
throughout the systems and features of the building and the landscape, the
larger SF Bay area ecosystem and the community. green buildings use
recycled-content materials, consume less energy and water, have better indoor
air quality, and use much less natural resources than conventional buildings.
Construction waste is often recycled and remanufactured into other building
products; and
VIIHEREAS, the City finds that green building design and construction
decisions made by the City in the construction and remodeling of City buildings
can result in significant cost savings to the City over the life of the projects; and
VIJHEREAS, the City finds that it is critical to both the economic and
environmental health of the City that the City provides leadership to both the
private and public sectors in the area of green building; and
VvHEREAS, the most immediate and meaningful way to do so is to
include green building requirements for City projects and in projects built as
public~private partnerships, and to encourage private projects to include green
Final Passage of Ordinance #4-K CC
05.20.08
building elements; and
WHEREAS, green building design, construction, operations and
maintenance techniques are increasingly widespread in residentia! and
commercial building construction; and
WHEREAS, at the national level, the U.S. Green Building Council has
taken the lead in promoting and defining commercial green building b}l
. ~ ~ T~II
developing the Leadership ~n Energy and Environmental Design BLEED}
Rating System; and
WHEREAS, in California, Build It Green has taken the lead in promoting
and defining a statewide standard far residential green building by developing
the GreenPoint Rated program; and
WHEREAS, requiring City Projects and public-private partnership
TM .
projects to incorporate LEED GreenPoint Rated ~s necessary and
appropriate to achieving the benefits ofgreen building in the City, and
WHEREAS, the GreenPoint Rated program and the LEEDTM rating
program promote awhole-building approach to sustainability and performance
in five key areas: sustainable site design, water savings, energy efficiency,
materials selection and indoor air quality.
BE IT ORDAINED by the Council of the City of Alameda that:
Section 1. The Alameda Municipal Code is hereby amended by adding a
new Section, 31-19, which shall read as follows: GREEN BUILDING
REQUIREMENTS FOR CITY BUILDING PROJECTS, CAPITAL
IMPROVEMENT PROJECTS, AND PUBLIC-PRIVATE PARTNERSHIPS and
is hereby added to the Alameda City Municipal Code to read as follows:
13-~9,~ Purpose and Inten#.
To promote economic and environmental health in the City, it is essential
that the City itself, through the design, construction, operation and
deconstruction of its own facilities and facilities it funds, provide leadership to
both ,the private and public sectors incorporating green building practices. The
mast immediate and meaningful way to do this is to require the integration of
green building in City and public-private partnerships buildings and landscapes.
13-~ 9. Z Definitions.
a. "Covered Project" means ~1}all new building or renovation projects that
equal or exceed $3 million in construction costs; and are either owned or
occupied by a City department or Agency or developed as a Pubiic~
Private Partnership.
b. "Green Building Compliance Gfficial" means the Building Gfficial or
designated staff persons} authorized and responsible for implementing
this Article.
c. "GreenPoint Rated" means the most recent version of the residential
green building rating program developed by Build It Green. City staff
shall maintain the most recent version of the GreenPoint checklists and
Residential Green Building Guidelines for New Home Construction,
Remodeling, and Multifamily Building.
d. "Initiated" means at the time of application for a building permit.
e. "LEEDT~" Rating System" means the most recent version of the
Leadership in Energy and Environmental Design ~LEEDT~} Green
Building Rating United States Green Building Council. City staff shall
maintain the most recent version of the LEEDT"" Rating System at all
times.
f. "LEED Accredited Professional" means an individual who has passed
the LEEDT~ accreditation exam administered by the US Green Building
Council.
g. "Public-Private Partnership" means any project built on city~owned land,
or constructed wholly or in part with public funds, or built as a project of
the City, Community Improvement Commission, or Housing Authority,
h. "Renovation" means any change, addition, or modification to an existing
building or structure, including, but not limited to, tenant improvements.
i. "Structure" means that which is built or constructed, an edifice or
building of any kind or any piece of work artificially built or composed of
parts joined together in some definite manner and permanently attached
to the ground.
j. "Traditional Public 1Norks Project" means heavy construction projects
such as pump sta#ions, flood control improvements, roads, and bridges,
as well as traffic lights, sidewalks, bike paths, bus stops, and associated
infrastructure on City owned and maintained property.
~ 3~~ 9.3 S#andard For Compliance.
a. All Covered Projects initiated on or after the effective date of this
Grdinance, shall meet either: a minimum LEEDT~" Certified rating and be
so.certified by the US Green Building Council ar a minimum GreenPoint
Rated score of 50 and be so verified by Build It Green. All Covered
Projects shall also have a LEEDTM-Accredited Professional or a Certified
Green Building Professional as a principal member of the design team
from the beginning of the project.
b. Covered Projects are required to meet as many LEER credits, or
GreenPoint Rated measures as practicable and are required to complete
and submit the LEER or GreenPaint checklist as a way of documenting
the green building practices that have been incorporated into the project.
c. The Building Gfficial or his designee shall regularly review the project
specifications used in bidding Capital Improvement Projects to include
the best green building practices.
13-19.4 Implementing Regulations.
a. The Building Gfficial shall, within six months of ordinance adoption,
promulgate any rules and regulations necessary or appropriate to
achieve compliance with the requirements of this Section.
b. The rules and regulations promulgated by the Building Gfficial under this
section shall provide for at least the following:
1. The incorporation of the green building requirements into the
appropriate design, construction, maintenance and development
agreement documents prepared for the applicable Covered
Projects.
2. The designation of an appropriate Green Building Compliance
Gfficial~s} who shall have the responsibility to administer and
monitor compliance with the green building requirements set forth
in this Section and with any rules or regulations promulgated there
under, and to grant waivers or exemptions from the requirements
of this Section, and to report to the City Council regarding green
building compliance on all Covered Projects and Traditional Public
vllorks Projects.
13-19.5. Unusual Circumstances,
Compliance with the provisions of this Article may be waived in unusual
circumstances where the City Council has, by resolution, found and determined
that the public interest would not be served by complying with such provisions.
Section 2. if any section, subsection, sentence, clause or phrase of this
ordinance is, for any reason, held invalid or unconstitutional, such decision shall
not affect the validity or constitutionality of the remaining portions of this
ordinance. The City Council of the City of Alameda herby declares that it would
have passed this ordinance, and each section, subsection, sentence, clause or
phrase hereof, irrespective of the fact that any one or more sections,
subsections, sentences, clauses or phrases be declared unconstitutional.
Section 3. All former ordinances or parts thereof conflicting or
inconsistent with the provisions of this ordinance hereby adopted, to the extent
of such conflict only, are hereby repealed.
Section 4. This ordinance and the rules, regulations, provisions,
requirements, orders and matters established and adopted hereby shall take
effect and be in full force and effect 30 days after the date of its final passage
and adoption.
Presiding Officer of the Council
Attest:
LaraVUeisiger, City Clerk
City of Alameda
****~*
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the 6th day of May, 2008, by the following vote to
wit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN 1NITNESS, v1lHERE~F, i have hereunto set my hand and affixed the
seal of said City this day of , X008.
Lara 111Jeisiger, City Clerk
City of Alameda
CITY GF ALAMEDA RESaLUTIGN N0,
APPGINTING ARTHUR A, AUTORIN4AS A MEMBER GF THE
CITY PLANNING BGARD
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BE IT RESGLVED by the Council of the City of Alameda that pursuant to
0
~ ~ the provisions of Article X of the Charter of the City of Alameda, and upon
~ ~
y ~ nomination f '
~ o the Mayor, ARTHUR A, AUT~RIN4 is hereby appointed to the
L
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a office of memberofthePlanning Board of the City ofAlameda to fill the unexpired
R
term of Gina Mariani forthe term commencing May20, 2008, and expiring on June
30, 2011, and to serve until his successor is appointed and qualified,
***~*
1, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City ofAlameda in regular
meeting assembled on the 20th day of May, 2008, by the followin vote to wit;
g
AYES:
NOES:
ABSENT:
ABSTENTIGNS:
IN WITNESS, WvHEREGF, I have hereunto set my hand and affixed the
official seal of said City this day of , 2008
Lara Weisiger, City Cierk
City of Alameda
Resolution #5-A
45.20.08
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: May 20, 2408
Re: Ado t a Resolution to Im lement the National Incident Mana ement
S_ yste m,
BACKGROUND
on February 28, 2443, the President issued Homeland Security Presidential Directive-5
~HSPD-5}, which directs the Secretary of Homeland Security to develop and administer
a Nationa! Incident Management System NIMS}. HSPD-5 requires that State and local
governments adopt the NIMS, a single comprehensive incident management system,
and use it during responses to large-scale emergency and disaster incidents as a
condition for Federal preparedness assistance such as grant funding, contracts, and
activities for pre-disaster preparedness projects.
DlscussloN
Initial responsibility for managing domestic incidents falls on the State and local
authorities with most instances handled by a single jurisdiction. There are other
instances in which domestic incident management operations depend on the
involvement of multiple jurisdictions and emergency responder disciplines. The NIMS
facilitates the involvement of multiple jurisdictians and responder disciplines by using a
systems approach to integrate the best practices and methods into a unified national
framework for incident management. The NIMS incorporates the Standardized
Emergency Management System ~SEMS}, the incident Command System ~1CS}, and
the Mufti Agency Coordination System MACS} that are currently being used in
California and are a park the City of Alameda Emergency operations Plan ~EOP},
The NIMS is comprised of several components that work together as a system to
provide a framework for preparing for, preventing, responding to, and recovering from
domestic incidents. These components include: preparedness, command and
management, resource management, communications management, supporting
technologies such as implementation of common voice and data communications,
information management systems, and data display systems, and ongoing maintenance
with continual refinement of the system.
City Council
Report Re:
Agenda Item #5-B
05-20-48
Honorable Mayor and May 24, 2408
Members of the City Council Page 2 of 2
BUDGET CCNSIDERATICNIFINANCIAL [MPACT
The Fire Department's budget includes sufficient funding to implement the NIMS.
MUNICIPAL CODEIP~LICY DOCUMENT CROSS REFERENCE
The proposed resolution does not affect the Alameda Municipal Code.
REC~MMENDATICN
Adopt a resolution to implement the National Incident Management System ~NIMS}.
Respectfully submitted,
1
K~Q-~-
David A. Kapler
Fire Chief
.,
By: R ci Zom ec
Acting Divi ' ChieflDisaster Preparedness Coordinator
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CITY GF ALAMEDA RESOLUTION NG.
IMPLEMENTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM
~NIMS} AS THE OFFICIAL REGULATORY GUIDANCE FGR EMERGENCY
RESPONSE, PREPAREDNESS, MITIGATION, PREVENTION AND
RECOVERY WITHIN THE CITY GF ALAMEDA
WHEREAS, the President, in Homeland Security Directive-5, directed
the Secretary of the Department of Homeland Security to develop and
administer a National Incident Management System, which would provide a
consistent nationwide approach for federal, state, local, and tribal governments
to work together more effectively and efficiently to prevent, prepare for, respond
to, and recover from disasters, regardless of cause, size, or complexity; and
WHEREAS, California local and state governments pioneered the
development of standardized incident management systems to respond to a
variety of catastrophic disasters, including fires, earthquakes, floods, and
landslides; and
WHEREAS, in the early 191os, the California fire service, in partnership
with the federal government, developed the seminal emergency incident
command system that has become the model for incident management
nationwide; and
WHEREAS, in 1993, California was the first state to adopt a statewide
Standardized Emergency Management System far use by every emergency
response organization, and implemented a system involving local and state
agencies to ensure the continual improvement of the Standardized Emergency
Management System; and
VIJHEREAS, California local and state emergency management
professionals have contributed their expertise to the development of the new
National Incident Management System; and
WHEREAS, it is essential for responding to disasters and securing the
homeland that federal, state, local, and tribal organizations utilize standardized
terminology, standardized organizational structures, interoperable
communications, consolidated action plans, unified command structures,
uniform personnel qualification standards, uniform standards for planning,
training, and exercising, comprehensive resource management, and designated
incident facilities during emergencies or disasters; and
Resolution #5-B
05-2D-08
VIIHEREAS, the California Standardized Emergency Management
System now substantially meets the objectives of the National Incident
Management System; and
vUHEREAS, the National Gommission on Terrorist Attacks ~9-11
Commission} recommended adoption of a Standardized Incident Command
System nationwide.
NOVU, THEREFORE, BE IT RESOLVED that the City Council of the City
of Alameda, hereby adopts the National Incident Management System ~NIMS}
which enhances the current Standardized Emergency Management System
~SEMS}, as the official regulatory guidance far emergency response,
preparedness, mitigation, prevention and recovery within the City of Alameda.
*~***~
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the 20th day of May, 2008, by the following vote
to wit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN ~lIJITNESS, VIIHEREOF, I have hereunto set my hand and affixed the seal of
said City this day of , 2005.
Lara vUeisiger, City Clerk
City of Alameda
MAY 13, 208
Council Referral
FROM: Council member Frank Matarrese
SUBJECT: Economic Sustainability Committee
Request Council consideration and action as necessary to establish a committee or task
force on economic sustainability for the City of Alameda and to assisting in ability to
react to impact from the State budget.
Establishing a citizen's committee to provide recommendations to the City Council for
ensuring Alameda's economic sustainability, would include, but not be limited to the
following points:
Scope of work
Recommendations to Council
Membership
Appointment
Goal or end product expectations
Start time
Council Referral #l-A
05~2o~os
UNAPPROVED
MINUTES OF THE SPECIAL JOINT CITY COUNCIL, COMMUNITY
IMPROVEMENT COMMISSION CIC}, AND HOUSING AUTHORITY
BOARD OF COMMISSIONERS ~HABOC} MEETING
TUESDAY- -MAY G, 2008- -7:25 P.M.
Mayor/Chair Johnson convened the Special Joint Meeting at 7:58
p.m. Commissioner Torrey led the Pledge of Allegiance.
ROLL CALL - Present: Councilmembers/Commissioners deHaan,
Gilmore, Matarrese, Tam, Commissioner
Torrey and Mayor/Chair Johnson -- 6.
Absent: None.
CONSENT CALENDAR
Vice Mayor/Commissioner Tam moved approval of the Consent Calendar.
Councilmember/Commissioner deHaan seconded the motion, which
carried by unanimous voice vote - 6. [Items so enacted or adopted
are indicated by asterisk preceding the paragraph number.]
~*08- CC/*O8- CIC} Minutes of the Special Joint City Council
and Community Improvement Commission Meeting held on April 15,
2008. Approved.
~*08~- CIC}Recommendation to approve a fourth amendment to the
Contract with Associated Right of Way Services, Inc. adding $10,000
to the budget for a total Contract amount of $85,000 to provide
consulting services for the Stargell Avenue Extension Project.
Accepted.
~*08- CIC} Resolution No. 08-153, "Authorizing the Executive
Director to Convey and Accept Various Easements for the Development
of Shinsei Gardens Apartments at 401 Wilver "Willie" Stargell and
to Facilitate Utility Infrastructure on Adjacent CIC Property."
Adopted;
~*08- A CIC} Resolution No. 08-154, "Authorizing the Executive
Director to Convey by Quitclaim Deed, 2,420 Square Feet at the
Former Fleet Industrial Supply Center Site for the Storm Water Pump
Station to the City of Alameda." Adopted;
~HABOC} Resolution No. 800, "Authorizing the Chief Executive
Officer to Convey and Accept Various Easements for the Development
Special Joint Meeting
Alameda City Council, Community 1
Improvement Commission, and Housing
Authority Board of Commissioners
May 6, 208
of Shinsei Gardens Apartments at 401 Wilver "Willie" Stargell
Avenue." Adopted; and
~*0$- CC} Resolution No. 14200, "Authorizing Conveyance of Various
Easements for the Development of Shinsei Gardens Apartments at
Wilver "Willie" Stargell Avenue." Adopted.
~*08- CC/*08- CIC} Recommendation to approve an Addendum to the
Alameda Landing Mixed Use Development Project Supplemental
Environmental Impact Report; a Letter of Intent regarding property
exchange by and among Palmtree Acquisition Corporation, Peralta
Community College District and the CIC; and a Letter of Agreement
between the City of Alameda and Palmtree Acquisition Corporation
for dedication of the Stargell Avenue Right--of -Way;
~*08- A CC} Resolution No. 14201, "Approving a Right-of-Way
Contract Between the City of Alameda and the Peralta Community
College District for the Stargell Extension Project." Adopted; and
~*08- A CIC} Resolution No. 08-155, "Approving Letter of Intent by
and Among Palmtree Acquisition Corporation, Peralta Community
College District, and the CIC and Authorizing the CIC to Accept the
Deed to Property." Adopted.
AGENDA ITEMS
X08- CC/08-- CIC} Recommendation to approve modifications to the
City of Alameda Down Payment Assistance Program to include
refinance mortgage recovery loans for qualified existing
homeowners.
The Development Services Director gave a brief presentation.
Councilmember/Commissioner deHaan moved approval of the staff
recommendation.
Councilmember/Commissioner Matarrese seconded the motion.
Under discussion, Councilmember/Commissioner Matarrese stated the
bad loans that led to the current crisis are being addressed;
putting the safety net in place is important.
Cn the call for the question, the motion carried by unanimous voice
vote -- 5.
~08-~ CC/08- CIC} Recommendation to adopt Loan Guidelines for
Downpayment Assistance Loan Program and Below Market Rate ownership
Housing.
Special Joint Meeting
Alameda City Council, Community 2
Improvement Commission, and Housing
Authority Board a~ Commissioners
May 6, 208
The Development Services Director gave a brief presentation.
Vice Mayor/Commissioner Tam stated the staff report indicated that
the City allowed a very limited number of adjustable, but
amortizing loans that could not go negative for the Bayport
project,; inquired whether there have been any poor experiences
with the adjustable loans.
The Development Services Director responded in the negative.
Councilmember/Commissioner Matarrese stated that he appreciates
staff brining the item forward; there is no action at the State or
federal level.
Councilmember/Commissioner Matarrese moved approval of the staff
recommendation.
Vice Mayor/Commissioner Tam seconded the motion.
Under discussion, Mayor/Chair Johnson stated the fact that the City
has not had any foreclosures is indicative of the rational, high
quality way the City has addressed the issue.
4n the call for the question, the motion carried by unanimous voice
vote ~- 5.
ADJOURNMENT
There being no further business, Mayor/Chair Johnson adjourned the
Special Joint Meeting at 8:08 p.m.
Respectfully submitted,
Lora Weisiger
City Clerk
Secretary, Community Improvement
Commission
The agenda far this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting
Alameda City Council, Community 3
Improvement Commission, and Housing
Authority Board of Commissioners
May 6, 2008
CITY 4F ALAMEDA
Memorandum
To: Honorable Mayor & Members of the City Council
Honorable Chair & Members of The Community Improvement Commission
Honorable Chair & Members of the Alameda Reuse and Redevelopment
Authority
From: Debra Kurita
City ManagerlExecutive Director
Date: May 20, 2008
Re: Accept the Fiscal Year Third Quarter Financial Report and Budget
Adjustments
BACKGRGUND
As a result of the downturn in the economy, cities, counties, school districts, and special
districts throughout California are facing significant budget shodfalls in the current fiscal
year and in future years. In the City of Alameda, staff estimates that revenues will be
approximately $4 million less than projected when the City Council adopted the budget
for fiscal year 2001-08 on June ~9, 2007. This situation is expected to continue in FY
2008-09 and worsen as the regular costs of business increase and the economy
continues to falter. For that reason, City staff took immediate steps to reduce spending
at midyear and began exploring alternatives for raising revenues.
DISCUSSIGN
Third Quarter Update:
The total adjusted fiscal year 2001-08 budget for all City funds is $236,1?'5,459.
Attachments A through H detail, by fund category, the revenues and expenditures as of
March 31, 2008. included in the attachments are the recommended adjustments to the
current budget resulting from estimated changes in revenues and expenditures. The
attachments also reflect the infra-period changes, such as transfers between funds, and
Council-approved adjustments since the adoption of the budget.
General Fund Revenues:
The main sources of local tax revenues include the property tax X28%}, utility users tax
~1 ~°/°}, motor vehicle in lieu ~7°/0}, property transfer tax ~6%}, the local component of the
sales and use tax ~6°/°}, and a variety of "all other levies" ~~2%}, which include franchise
fees, payment in lieu of taxes, and various other sources of income. Many of these
revenue sources are sensitive to changes in the economy. ~1hen the economy is
strong, these taxes perform well for the City; when the economy slows, however, the
CCIARRAICIC
Agenda Item #2-B
05-24-08
Honorable Mayor and Members of the City Council May 20, 2008
Honorable Chair and Members of the CIC Page 2 of 4
Honorable Chair and Members of the ARRA
City sees a reduction in these revenues. For the period ending March 31, 2008, which
is three-quarters into the fiscal year, the General Fund has received $49,115,569 in
revenues, or 62.9°/a of the $79,042,345 amended revenue estimate. At the end of
March last year, the City had received 62.4% of its revenues.
General Fund revenue adjustments of $984,068 forthe third quarter include transfers in
from the Alameda Reuse and Redevelopment Authority for the O'Club renovation
project, cost recovery far services provided by General Fund divisions, and a State
grant to the Police department for boating safety enforcement. Details of ail
adjustments to the revenue estimates can be found in Attachment D, Summary of
Adjustments. General Fund revenue detail can be found in Attachment B.
Certain revenue sources in the attachments appear below projected annual estimates.
Property tax payments are received in December, April, and June. There is also a 30 to
60 day delay in the receipt of several other major revenues, such as sales tax, utility
user tax, vehicle-in-lieu subventions, and franchise fee payments from Alameda County
Industries. These revenues are only accrued at year-end and recorded on a cash basis
during the fiscal year. The cable television providers make franchise fee payments
quarterly, while PG&E remits a franchise fee for natural gas on an annual basis.
Transfers from Alameda Power & Telecom are remitted to the City's General Fund in
ten equal installments. Finally, sales tax payments received in July and August are
accrued for the prior year as these payments represent taxes paid or generated in
Alameda for sales transactions in April, May, and June of the prior fisca[ year. A
separate report analyzing the sales tax revenues appears on this agenda.
Genera! Fund Appropriations:
General Fund reductions of $2,442,029 for the third quarter reflect $2.9 million in
reductions that departments implemented following the midyear review, partially offset
by an allocation for the O'Club renovation project pasted during the quarter, and a
reclassification of the Adam Street property from the General Fund to a trust fund. The
recommended adjustments, and other offsetting items, are detailed in Attachment D,
Summary of Adjustments.
Genera! Fund Fxpendr'~ures:
Year-to-date General Fund operating expenditures for the period ending March 31,
2008, are $62,316,924, which is 12.9% of the adjusted operating budget of
$85,601,669. Non-departmental expenditures include a rent subsidy to the Alameda
Historical Museum and administrative support for the Social Services Human Relations
Board. Additionally, transfers from the General Fund to special funds include: Capital
Improvement Projects ~CIP}, $1,896,941; Library Operations, $1,509,603; Post-
Employment Benefits, $1,476,000; Debt Service -City Hall, $169,281; Risk
Management, $1,889,583; and Urban Runoff $49,130. General Fund expenditures by
departments are detailed in Attachment C.
Honorable Mayor and Members of the City Council May 20, 2008
Honorable Chairand Members of the CIC Page 3 of4
Honorable Chair and Members of the ARRA
Due to the faltering economy and its projected effect on the City's revenues, the
departments were asked at the beginning of the fiscal year to identify ways to reduce
their General Fund spending and develop other strategies to help balance the budget in
the current year. As a result, the departments implemented expenditure reduction
measures that include implementing a selective hiring freeze for non-safety positions,
developing alternate funding sources for positions when appropriate, deferring some
capital projects until next year, and reducing other expenses. In addition, staff was able
to identify a variety of special revenue funds that could be used to fund capital projects
that had been previously appropriated from General Fund resources. As a result of
these measures, the City was able to identify about $3 million in savings.
Many of the expenditure reduction strategies employed to help balance the budget in
the current fiscal year are one-time in nature. With economists predicting that the
economy will continue its downward trend for the near term and not recover until late in
2009, it will be important to find additional ways to reduce spending during the
development of the 2008-09 and 2009-2010 budgets.
Special Revenue anal Enterprise Funds:
The summaries of revenues and expenditures for special funds and enterprise funds
are provided in Attachments E and F, respectively. Major adjustments include recent
receipt of the City's entitlement of $1.21 million in Proposition 1 B funding for local
streets and roads improvement projects, grants, transfers for various C1P projects and
debt service, surplus property auction proceeds, and other midyear adjustments. A
summary of adjustments can be found in Attachment G. It is important to note that the
timing of receipts and payments may cause deviations from the straight-line projections.
BUDGET C~NSIDERATIaN1FINANCIAL IMPACT
A Summary Analysis of Funds for Fiscal Year 2001-08 is found in Attachment H.
Alameda Power & Telecom and Alameda Housing Authority are included only as memo
entries. The projected General Fund balance for June 30, 2008, based on estimated
revenues and expenses, is $15,240,659, representing 11.8% of Fiscal Year 2001-08
appropriations.
General Fund Reserves outlook:
The purpose of the General Fund reserve is to allow the City to respond to economic
downturns, State takeaways of local revenues, and natural or manmade disasters.
Therefore, these funds are a resource available to the City to address potential State
actions as well as respond to further revenue shortfalls caused by the faltering
economy. The reserve outlook includes approximately $3 million in spending reductions
proposed by the various City departments. In addition, an identified future liability of
$350,000 for overtime costs is expected to impact the fund balance during the current
Honorable Mayor and Members of the City Council
Honorable Chair and Members of the C1C
Honorable Chair and Members of theARRA
May 20, 2008
Page4of4
fiscal year. The pro-forma fund balance shown below represents a reserve at 16.9% of
current appropriations, which is below the 20°/o target by $2,630,575 and short of the
25°/° target by $6,911,259.
Pct of
Appropriations
6130108 Estimated Fund Balance at of December 31, 2001 $ 16,281,922 18.9%
Net Use of Reserves 1,047,263
6130108 Estimated Fund Balance as of March 31, 2008 15,240,659 17.8%
Less designated fund balance: Fire Station #3
400,000
14,840,659 17.3%
Less Estimated Obligations:
6130108 Pro Forma Fund Balance as of March 31, 2008
Targeted Fund Balance Range:
Fund Balance Over (Under) Target:
350,000
14,490,659 16.9%
Upper value 21,401,911 25%
Lower value 11,121,534 20°/°
~$2,630,875~ 20%
~$6,911,259~ 25%
RECOMMENDATION
Accept the third quarter financial report on the results of operations for the quarter
ending March 31, 2008, for all funds and approve the supplemental appropriations.
Respectfully submitted,
Ile-Ann Bo er
Chief Financial Gfficer
JAB: dl
Attachments:
A. General Fund Recap
B. General Fund Detail Receipts
C. General Fund Detail Disbursements
D. Summary of General Fund Adjustments
E. Special Funds Detail Receipts
F. Special Funds Detail Disbursements
G. Summary of Special Funds Adjustments
H. Summary Analysis of Funds
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CITY ~F ALAMEDA
Memorandum
To: Honorable Chair and
Members of the Community Improvement Commission
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
From: Debra Kurita
Executive Director
Date: May 20, 2005
Re: Community Improvement Commission and Alameda Reuse and
Redevelopment Authority 2005-09 Proposed Budgets and Cash Flow
Projections warksho
BACKGROUND
The City of Alameda's Proposed Budget and Financial Plan for Fiscal Years 2008-09 and
2009-10 includes the budget for the Community Improvement Commission ~CiC} and the
Alameda Reuse and Redevelopment Authority ARRA}. In addition to the City's budget
process, California Redevelopment Law mandates each redevelopment agency take a
separate action to adopt its annual budget. The budget is required to contain anticipated
revenues, expenditures, indebtedness, and aworkprogram forthe coming year, aswell as
the goals and accomplishments from previous years. The indebtedness incurred by the CIC
is reported to the State Controller and the Alameda County Auditor's office each year,
Under state law this debt qualifies agencies to collect tax increment revenue for community
and economic revitalization efforts within designated redevelopment project areas. The
ARRA budgetconsists ofcash flow projections of anticipated revenues, expenditures, and
debt.
DISCUSSION
The CIC and ARRA budget presentation includes the annual review of the Bayport
Residential Projectand cash flow projectionsforthe ARRA, Fleet Industrial SupplyCenter
~FISC}, vlJest End Community Improvement Project ~vvECIP}, Business and Waterfront
Improvement Project ~BWIP} unrestricted funds}, and Alameda Point Improvement
Project ~APi P}project areas. These cash flow projections are included as Attachments 1-4.
This method of budget planning provides an opportunity to account for revenues and
expenditures, and also capture debt and other contractual commitments, in a form that
facilitates the evaluation of both the CIC and ARRA's capacity to fund and plan for future
projects. The cash flows also allow increased flexibility, provide confidence about
spending decisions, and provide a multiyear view of financial operations.
Agenda Item #3-A
o~-ao-o~
Honorable Chair and May 20, 2008
Members of the Community Improvement Commission Page 2 of 6
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
ARRA revenues for the close of FY 2001-08 and projected for FY 2008-09 are fairly
constant at$~ 1.9M. CIC general, non-contractedtax increment revenues decreased in FY
2007-08 and are expected to remain flat or decline somewhat in the next fiscal year.
However, tax increment in the Bayport tax rate area increased significantly as a result of
near project completion.
fiver the past 10 years, the average annual assessed valuation growth has been 8°/° for
BWIP and 3°/° for the WECIP project area. In the last three years, that growth has been
4.4% for BW1P, and -1.5°/° in WECIP. APIP values have remained fairly small and steady
responding to possessory and personal property valuation as the real property is still
owned by the Federal government, and therefore not on the property tax roll.
Most CIC obligations in the WECIP, BWIP, and APIP areas are fixed as follows: affordable
housing set aside, debt service, contractual obligations, cost allocation, Educational
Revenue Augmentation Fund payment, and pass-through payments. For the next fiscal
year, $903,800 is appropriated for staffing and approximately $5?5,000 is committed to
legal, audit, and operating expenses. Business association support, special projects,
consultant services, special events, and an anticipated mitigation for the north fagade of
the parking structure are included in the BWIPI`JVECIP budget. Staffing costs have been
reduced from $~.2M to $865,000 as a result of six unfunded andlor eliminated positions.
Four of these positions resulted from staff turnover; two positions were reduction-in-force
eliminations.
ARRA expenditures include: Alameda Point property managementcosts,including capital
costs associated with water, sewer, facilities, streets and lighting; port management costs;
fund set-asides anticipating pier repairs and maintenance and enhancements to the
electrical system on Pier 2; and a Municipal Services Payment. Changes for FY 2008-09
include partial repayment of the General Fund loan, an increase in the Municipal Services
Payment, and a scheduled increase in the lease revenue debt payment.
Future Bonding
In 2003, the CIC raised a $46.6M bond, netting approximately $40M to be spent on capital
projects. 0f those funds, approximately $310,000 remains. The balance of those funds
were spent to retire a CIC loan from the General Fund, capitalize and defease the Marina
Village infrastructure reimbursement obligation, construct Park and Webster Street
Streetscapes, reconstruct the Bridgeside Shopping Center; and fund the construction of
the new Alameda Free Library, the new downtown parking structure, and the Historic
Alameda Theater development.
Honorable Chair and May 20, 2008
Members of the Community Improvement Commission Page 3 of 6
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
In preparation for the FY 2005-09 budget, an assessment of the CIC's future tax increment
and subsequent bonding capacity was prepared. The conclusions of that report indicated
that:
1. A $9-10M bond may be issued from restricted BWIP tax increment as early as
FY 2008-09 to retire the outstanding Bayport Project obligation. Any bond
proceeds above the Bayport obligation would be available to meet the
CatelluslAlameda Landing financial participation obligation.
2. There may be an opportunity to issue a small affordable housing bond ~$4-5M~
in FY 2009-10, in conjunction with the Bayport Bond, from available Bayport
20°/° housing tax increment
3. Bonds in the amount of $14-15M in support of the Alameda Landing project
~$2lM commitment, are projected in FY 2014-15. This assumes current
schedules for the phased development of the project. These projections will
change based upon actual built development.
4, With all projections remaining constant, bonding for general uncommitted tax
increment could be considered in FY 2015-16 from an estimated $2M in tax
increment to dedicate to debt service, yielding $18-19M. This $2M is net of staff
and operating coststhat project no staff growth from the currentstabilized level.
5. Between now and 2015, some of the CIC's existing bond debt may be a
candidate for refundinglrefinancing. Staff has begun to examine these
opportunities. In 2009, in preparation for the Bayport Bond, these issues will be
evaluated to determine if they could be pooled with the Bayport issue to yield
additional funds for the CIC capital work program.
~RGANIZATI~N:
The Development Services Department ~DSD~ is responsible for planning and
implementing neighborhood development, community services, housing and non-profit
facilities rehabilitation, new housing development, economic development, and base reuse
and redevelopment projects. CIC funds are a core financial componentoftheseactivities.
The CIC budget for FY 2008-09 contains programs and activities that support these
initiatives and assist DSD in achieving its goals and objectives. The focus of the budget is
to:
^ integrate the former Alameda Point Naval Station into the fabric of the community
^ Create and maintain vibrant, attractive commercial districts
^ Create and preserve affordable housing opportunities
Honorable Chair and
Members of the Community Improvement Commission
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
^ Create and preserve employment opportunities
^ Generate resources to fund City services
^ Preserve and revitalize neighborhoods
^ Support business associations
^ Develop and enhance capacity for delivery of
support to Advisory Boards
PRIER YEAR ACHIEVEMENTS:
May 20, 2008
Page 4 of 6
community services Provide staff
Affordable Housing Development- Alameda Development Corporation, in partnership
with Habitat for Humanity, began construction of eight affordable homeownership units
located at626 Buena VistaAvenue. The 39-unitShensi Gardens affordable rental project
received final building permits and will begin construction in June 2008.
Alameda Point Improvement Prajec~ Area -The ARRA entered into an Exclusive
Negotiation Agreement ~ENA~ fordevelopment of Alameda Pointwith Suncal Companies.
Suncal held several community workshops, engaging the community about a community
land plan.
Alameda Theatre-The 341 space garage opened in February. The Theatre and Cineplex
will open May 22.
Bayport Development -All Bayport residential lots have been conveyed, and the final
homes are under construction.
Bridgeside Snapping Center -The City of Alameda, Regency, and Foothill Partners
received statewide recognition from the California Redevelopment Association for project
excellence.
Alameda Landing -The Alameda Landing Disposition Development Agreement ~DDA~
was amended in December2007, to provide a redesigned parkalong the wharf, providing
an enhanced public waterfront experience. Acquisition documents between the City,
Peralta Community College, and Catellus for the Stargell extension project were also
completed.
Business District SupportandRevitalization - Business J4etention - DSD worked closely
with existing owners and developers to retain and attract business in and to Alameda.
Commercial Rehabilitation - In FY 2047-08, 21 storefronts were improved with a range of
treatments, from new signs and awnings, to window replacements and new paint. Thirty
storefronts have been tentatively approved, pending business and property owners'
successful completion of the proposed work,
Honorable Chair and May 20, 2005
Members of the Community Improvement Commission Page 5 of 6
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
Alameda Theatre Commercial Tenants - DSD recruited and executed leases with the
Alameda vVine Company and Burgermiester for two retail spaces at the Alameda Theatre.
Both will be open by mid-June.
Downpaymen# Assis#ance Program -~ Four downpayment assistance loans were
processed, for a total of 17 loans since 2003.
Nor#hern wa#erfron# Developmen# - EncinallDel Monte Lofts -Staff is part of an
interdepartmental team reviewing an application to developthe historic Del Monte Building
and surrounding area for mixed-use, including workllive or commercial studios, discussing
related pre~iminaryproposals, and coordinating Northern Waterfrontdevelopmentissues.
Refinance Martgage Recovery Program -The RMR Program was created to meet the
needs in Alameda as a result of the mortgage lending crisis.
Park Street Phase l! Stree#scape Projec# -~ Phase II Improvements are in review with
Caltrans, which administers the Federal earmark. Field review approval was granted.
Business Visita#ion - RecruitmentlRetention. Staff visited ten businesses and conducted
fourquarterlycommercial brokerluncheonsand one Human Resources Directorluncheon
for large employers.
FY 2008-09 Work Program
Hi~cLhts of the FY 2008-09 yVork Program Include:
• Provide business association financial support for GAGA, vVABA, PSBA
• Close-out completion of Bayport Housing Project
• Construct the 39-unit Shensei Gardens Apartments
• Administer First Time Homebuyer Downpayment Assistance and Refinance
Mortgage Recovery Program
• Complete DDA Negotiation with Suncal for the development of Alameda Point
• Construct Park Street Streetscape Project Phase II
• Continue implementing Commercial Revitalization Program and Fagade Program
• Complete owner Participation Agreement for Koka Project
• Provide assistance for expansion of Hawthorne Suites
• Continue business attraction activities with emphasis on vacant office and new
planned officelindustrial space development
• Conduct business retention outreach
• Implement Parking Master Plan recommendations
• Work with Alameda Unified School District for development of Island High Site
• Complete North of Lincoln Strategic Plan
• Assist and support the development of the Cavanaugh property on Park Street
• Complete Buena Vista Commons eight-unit affordable housing project
Honorable Chair and May 20, 2005
Members of the Community Improvement Commission Page 6 of 6
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
construction.
BUDGET„~CONSIDE~Q~NANCIAL IMPACT
The CIC budget for FY 2008-09 has revenue of $11,019,352 and expenditures of
$9,685,910. The ARRA budget for FY 2008-09 has revenue of $19,513,521 and
expenditures of $14,635,565.
REC~MMENDATICN
Receive presentation on Community Improvement Commission and Alameda Reuse and
Redevelopment Authority Budget for FY 2005-09.
Respectfiully submitte
c ~~ ~ -
Leslie A. Little
Development Services Director
~~
.~
._...~ ;
~~ <
Nanette Bank
Finance & Administration Manager
DKILALINB:dc
Attachments:
1. Cash Flow Projection FISC
2. Cash Flow Projection API P
3. Cash Flow Projection BWIPIVIJECIP
4. Cash Flow Projection ARRA
FISC
08109 09110
FISC Revenue $896,976 $573,353
Expenditures
Transfer to BW l P $300,000 $~ 00,000
1
Operating Expenses
Property Management $34,000 $34,OD0
Repairs & Maintenance $85,000 $85,000
BldglGrounds Services $50,000 $50,000
Capital Project $15D,000
Total Expenditures $619,000 $269,000
Net Income after Expenditures $277,976 $304,353
CCIARRAICIC
Attachment 1 to
Agenda Item #3~A
~~-~~-~~
APIP 1 DO°/°
08109 09110 14111 11112 12113
Estimated Beginning Balance 37,597.76 60,591.76 61,154.43 61,7D5,11 fi2,242.63
APIP Revenue $223,309 $227,775 $232,331 $236,977 $241,717
APiP Hsg'ing Revenue $55,827 $56,944 $58,083 $59,244 $60,429
Total $279,136 $284,719 $290,413 $296,222 $302,146
ExAenditures
a5D Staff $34,657 $35,fi97 $36,7fi8 $37,871 $39,007
Audit $437 $450 $463 $476 $490
operating Expenses $17,Ofi5 $11,517 $18,104 $18,647 $19,207
GF lvan interest payment $26,196 $26,720 $27,254 $27,799 $28,355
Cost Allocation $
3,146 $3,335 $3,535 $3,747 $3,972
_
APIP -membership exp _
$233 $240 $248 $255 $2fi3
APIP -pass-thru exp $80,983 $82,fi02 $84,254 $$5,939 $87,fi58
~-2D°/o Fundy $55,827 ~ $56,944 $58,D83 $59,244 $60,429
i
Projects:
APIP - oth cant' serv j
APIP Hsg'ing - ath cant' serv
APIP Hsg'ing prof - hsg proj dev
Total Expense $218,545 $223,565 $228,708 $233,979 $239,380
Balance 60,592 61,154 fi1,705 fi2,243 62,766
CCIARRAICIC
Attachment Z to
Agenda Item #3-A
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