2008-06-17 Packet~h f •; ~J ' may`
'.~h~
~nJ o
'N ~ r~ +~ ~ r~)
~r.s~.,,. ~ITY~FALAMEDA•CALIF
~. ~ ,~~~~, ~RNIA
,~ ~ ,``,``.'',LL. ~
L 4l~ ,~
~' ~L~
~~~ ,i51RRhi (J~
~~~~~
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY - - - JUNE I7, 2008 - - - 6:00 P,M.
Time; Tuesday, June l7, 2008 6:00 p,m.
Place; Cit Council Chambers Conference Room, City Hall, corner
of Santa Clara Avenue and Oak Street.
Anr nr~a
1, Roll Call -- City Council
2, Public Comment on Agenda Items Only
Anyone wishing to address the Council on agenda items anly,
may speak for a maximum of 3 minutes per item
3. Adjournment to Closed Session to consider:
3-A, CONFERENCE WITH LABOR NEGOTIATORS
Agency Negotiators: Craig Jory and Human Resources
Director
Employee Organizations; All Public Safety Bargaining Units
3-B, WORKERS' COMPENSATION CLAIM X54956,95}
Claimant: Robert Cranford
Agency Claimed Against: City of Alameda
4. Announcement of Action Taken in Closed Session, if any
5. Adjournment - City Council
+r'~
Beverl Jo on Mayor
~~~ ~~
tJ n
~~
~ ~~;
' r.~
~~1, .~
3 , ~~ /gyp ~
8 rr~6'TP,RA~~'(~'lY`W
~~~Q~~
CITY OF ALAMEDA • CALIFORNIA
IF YOU WISH TO ADDRESS THE COUNCIL;
1. Please file a speaker's slip with the Deputy City
Clerk and upon recognition by the Mayor, approach the
podium and state your name; speakers are limited to
three X37 minutes per item.
2. Lengthy testimony should be submitted in writing and
only a summary of pertinent points presented verbally.
3. Applause and demonstration are prohibited during
Council meetings.
AGENDA - - -- - - - - - - - - REGULAR MEETING OF THE CITY COUNCIL
TUESDAY -- - - - - - JUNE l7, 200 - - - - 7:30 P.M.
[Note: Regular Council Meeting convenes at 7:30 pm, City Hall,
~~~~cil ~,ae~~, corner of Santa Clara Ave and Oak St]
The Order of Business for City Council Meeting is as follows:
1. Roll Call
2. Agenda Changes
3. Proclamations, Special Orders of the Day and Announcements
4. Consent Calendar
5. Agenda Items
6. Oral Cammunications, Non-Agenda Public Comment?
7. Cauncil Referrals
8. Communications Communications from Council
9. Adjournment
Public Participation
Anyone wishing to address the Council on agenda items or business
introduced by Councilmembers may speak for a maximum of 3 minutes
per agenda item when the subject is before Council. Please file a
speaker's slip with the Deputy City Clerk if you wish to address
the City Council
SPECIAL MEETING OF THE CITY COUNCIL 6:00 P.M.
CITY COUNCIL CHAMBERS CONFERENCE ROOM
Separate Agenda Closed Session?
SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA 7:31 P.M.
PUBLIC FINANCING AUTHORITY, ALAMEDA REUSE AND
REDEVELOPMENT AUTHORITY, AND COMMUNITY IMPROVEMENT
COMMISSION, CITY COUNCIL CHAMBERS
Separate Agenda
PLEDGE OF ALLEGIANCE
1. ROLL CALL - City Council
2. AGENDA CHANGES
3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
3-A. Proclamation recognizing contributions to the City by gay and
lesbian residents and encouraging the community to recognize
these contributions, particularly during the month of June,
Gay Pride Month.
4. CONSENT CALENDAR
Consent Calendar items are considered routine and will be
enacted, approved or adopted by one motion unless a request
for removal for discussion or explanation is received from the
Council or a member of the public
4-A. Minutes of the Special City Council Meeting held on May 27,
2008; and the Special and Regular City Council Meetings held
on June 3, 2008. City Clerk}
4-B. Bills for ratification. Finance}
4-C. Recommendation to award Contract for Legal Advertising for
Fiscal Year 2007-2008. City Clerk}
4-D. Recommendation to award a Contract in the amount of $163,112,
including contingencies, to Saurez & Munoz Construction, Inc.,
for Rittler Park irrigation and field renovation improvements,
No. P.W. 11-07-34. Public works}
4-E. Recommendation to adopt Plans and Specifications and authorize
a Call for Bids for repair of Portland cement concrete
sidewalk, curb, gutter, driveway, and minor street patching,
Fiscal Year 2008-2009, Phase 9, No. P.W. 05-08-13. Public
Works}
4-F. Adoption of Resolution Adopting a Multiple Year Resolution
Authorizing the Public Works Director to Submit Grant
Applications to the California Integrated Waste Management
Board for All Available Grants Under the California Oil
Recycling Enhancement Act for the Period of July 1, 2008
Through June 30, 2012. Public Works}
4-G. Adoption of Resolution Authorizing the City Manager to Submit
a Request and Execute All Required Agreements and Documents to
the Alameda County Congestion Management Agency for the
Transportation for Clean Air Grant Applications, in the Amount
of $315,000, for the Signal Coordination and Transit Signal
Priority Along Constitution Way Between Mariner Square Drive
and Atlantic Avenue. Public Works}
4-H. Adoption of Resolution Amending Resolution No. 9460 to Reflect
Current Positions and Entities to be Included in the City of
Alameda's Conflict of Interest Code and Rescinding Resolution
No. 14094. City Attorney?
4-I. Introduction of Ordinance Amending the Alameda Municipal Code
by Amending Subsection 8-26.1 Use of Coasters, Roller Skates,
and Similar Devices Restricted} of Section 8-26 Coasters,
Skates, Etc.} of Chapter VIII Traffic, Motor Vehicles, and
Alternative Transportation Modes} and Subsection 23-1.3
Riding of Bicycles and Skateboards in Parks, Etc.} of Section
23-1 Parks and Squares} of Chapter X~III Parks, Recreation
Areas and Public Property} to Expand the Prohibition to
Include Skateboards and Their Use in City Owned or Leased
Property, Buildings or Structures Unless Authorized by
Subsection 23-1.3. Police}
5. REGULAR AGENDA ITEMS
5-A. Public Hearing to consider Adoption of Resolution Authorizing
Collection of Delinquent Integrated Waste Management Accounts
by Means of the Property Tax Bills. Public Works}
5-B. Public Hearing and related actions regarding Alameda Ferry
Services:
• Adoption of Resolution Authorizing the City Manager to
Apply for Regional Measure 1 Bridge Toll Funds, Including
Five Percent Unrestricted State Funds and Two Percent
Bridge Toll Reserve Funds for the Operating Subsidy and
Capital Projects for the City of Alameda Ferry Services,
and to Enter into All Agreements Necessary to Secure These
Funds for Fiscal Year 2008-09;
• Recommendation to authorize the City Manager to execute a
third amendment to the amended and restated Ferry Services
Agreement with the Port of Oakland to extend the term for
one additional year at a cost of $83,117;
• Public Hearing on the proposed implementation of a fuel
surcharge for the Alameda/Oakland Ferry Service, and
recommendation to authorize the City Manager to execute a
one-year extension of the Blue & Gold Fleet Operating
Agreement with the Alameda/Oakland Ferry Service, and
execute an amendment to the Agreement to extend the term
trlrough June 30, 2010, adopt associated budgets, and
approve the proposed fuel surcharge for the Alameda/Oakland
Ferry Service; and
• Public Hearing on the proposed implementation of a fuel
surcharge for the Alameda Harbor Bay Ferry and
recommendation to authorize the City Manager to execute a
one-year extension of the Harbor Bay Maritime Ferry
Operating Agreement with the Alameda Harbor Bay Ferry, and
to execute an amendment to the Agreement to extend the term
for one additional year, adopt associated budgets, approve
Fiscal Year 2007--2008 Budget Adjustment and Measure B
allocation, and approve the proposed fuel surcharge for the
Alameda Harbor Bay Ferry. Public works}
6. ORAL COMMUNICATIONS, NON-AGENDA
Public Comment}
Any person may address the Council in regard to any matter
over which the Council has jurisdiction or of which it may
take cognizance, that is not on the agenda
7. COUNCIL REFERRALS
Matters placed on the agenda by a Councilmember may be acted
upon or scheduled as a future agenda item
8. COUNCIL COMMUNICATIONS
Communications from Council}
Councilmembers can address any matter, including reporting on
any Conferences or meetings attended
8-A. Consideration of Mayor's nominations for the Civil Service
Board, Film Commission, Housing Commission, Library Board,
Planning Board, Public Art Commission, Public Utilities Board,
Social Service Human Relations Board and Transportation
Commission.
9. ADJOURNMENT - City Council
*~~
• Materials related to an item on the agenda are available for
public inspection in the City Clerk's Office, City Hall, Room
380, during normal business hours
• Sign language interpreters will be available on request. Please
contact the City Clerk at 747-4800 or TDD number 522-7538 at
least 72 hours prior to the Meeting to request an interpreter
• Equipment for the hearing impaired is available for public use.
For assistance, please contact the City Clerk at 747-4800 or TDD
number 522-7538 either prior to, or at, the Council Meeting
• Accessible seating for persons with disabilities, including
those using wheelchairs, is available
• Minutes of the meeting available in enlarged print
• Audio Tapes of the meeting are available upon request
• Please contact the City Clerk at 747-4800 or TDD number 522-7538
at least 48 hours prior to the meeting to request agenda
materials in an alternative format, or any other reasonable
accommodation that may be necessary to participate in and enjoy
the benefits of the meeting
CITY OF ALAMEDA • CALIFORNIA
SPECIAL JOINT MEETING OF THE CITY COUNCIL,
ALAMEDA PUBLIC FINANCING AUTHORITY APFA} AND
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY ~ARRA}; AND
ANNUAL MEETING OF THE COMMUNITY IMPRO~TEMENT COMMISSION CIC}
TUESDAY - - - JUNE 17, 2008 - - - 7:31 P.M.
[Note: The Special Joint Meeting is combined with the Annual
Meeting of the Community Improvement Commission.]
Location; Cit Council Chambers, City Hall, corner of Santa Clara
Avenue and Oak Street.
Public Participation
Anyone wishing to address the Council/Authority/Board/Commission an
agenda items or business introduced by the Council/Authority/
Board/Commission may speak for a maximum of 3 minutes per agenda
Item when the subject is before the Council/Authority/
Board/Commission. Please file a speaker's slip with the Deputy
City Clerk if you wish to speak on an agenda item.
1. ROLL CALL - City Council, APFA, ARRA, CIC
2. MINUTES
2-A. Minutes of the Special Joint City Council, Alameda Public
Financing Authority, and Community Improvement Commission
Meeting held on June 3, 2008; and the Special Joint City
Council, Alameda Reuse and Redevelopment Authority, and
Community Improvement Commission Meeting held on June 4, 2008.
iCity Council, APFA, CIC] City Clerk}
3. AGENDA ITEMS
3-A, Public Hearing and related actions regarding the Fiscal Year
2008-09 Budget:
Adoption of Resolution Authorizing and Directing the
Preparation and Execution of Certain Lease Financing
Documents, Authorizing the Preparation and Distribution of
a Preliminary official Statement in Connection with the
Offering and Sale of Certificates of Participation Relating
Thereto, and Authorizing and Directing Certain Actions with
Respect Thereto. [City Council]; and Adoption of Resolution
Approving, Authorizing and Directing Preparation and
Execution of Certain Lease Financing Documents and
Authorizing and Directing Certain Actions with Respect
Thereto. [APFA];
• Public Hearing to consider Adoption of Resolution Amending
Master Fee Resolution No. 12191. [City Council];
• Public Hearing to Establish Proposition 4 Limit
~Appropriatian Limit} for Fiscal Year 2008-2009; and
Adoption of Resolution Establishing Appropriations Limit
for Fiscal Year 2008-09. [City Council]; and
• Adoption of Resolutions Approving and Adopting the
Operating Budget and Appropriating Certain Moneys for the
Expenditures Provided in Fiscal Year 2008-09. [ARRA, CIC];
and Adoption of Resolution Approving and Adopting the
Operating Budget and Capital Improvements and Appropriating
Certain Moneys for the Expenditures Provided in Fiscal Year
2008--09 and Establishing an Other Past Employment Benefit
~OPEB} Plan; and Adoption of Resolution Establishing
Guidelines far Reimbursement of Per Diem Allowance for City
of Alameda Business Travel. [City Council] Finance}
4. ADJOURNMENT - City Council, APFA, ARRA, CIC
Beverly Joh o a r
Chair, Ala Pu lic Financing
Authority, Alameda Reuse and
Redevelopment Authority, and
Community Improvement Commission
Proclamation
1ti~~R~~4S, June is recognized internationall and locall as a and lesbian
Y Y gY
month of pride and celebration; and
W~~R~~4S, members of the Alameda a and lesbian communi contribute to
g Y ty
and participate in activities benef icial to the City of Alameda; and
W~~R~~S, members of the Alameda a and lesbian communi share in and
. g Y ty
contribute to our collective ~ culture of strop , Iovin ,and endurin
g g g
friendships and families; and
~U~f ~R~~IS, members of the Alameda a and lesbian communi continue to
g Y ty
dedicate their lives to our coup in eve ca aci , includin the
~Y ~'' p tY g
military and military reserves, in times of peace and war; and
1~1~{~R~~4S, the California Supreme Court recentl ruled that the California
Y
Constitution guarantees gays and lesbians the dignity and res ect
p
equal to that conferred on all others whose unions are designated as
marriages and therefore the state cannot limit the designation of
marriage to opposite-sex unions, and the gay and lesbian community
celebrates this ruling; and
Wj`E~R~fIS, members of the Alameda gay and .lesbian community's quest for
equality is celebrated and supported by many members of the
community at large.
NOW, T~E~R~~OR~ ~~ IT 1Z~SOLVf~, that I, Beverly J. Johnson, Mayor of the City of
Alameda, hereby proclaim the month of June to be
G,4Y f'ftI'D~ MONT}f
in appreciation of the contributions of our gay and lesbian community and its successful
quest for equal rights.
Be rly . o on
ayor
City Council
Agenda item #3-A
06-'11.08
•
- . s,
L
~~
-
,
UNAPPROVED
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
TUESDAY- --MAY 27, 200$- -6:00 P.M.
Mayor Johnson convened the Special Meeting at 6:12 p.m.
Councilmember Gilmore led the Pledge of Allegiance.
Roll Call - Present: Councilmembers deHaan, Gilmore,
Matarrese, Tam and Mayor Johnson - 5.
Absent: None.
(08- } Workshop on the City's Two-year Financial Plan and
Capital Improvement Projects for Fiscal Years 2008-10.
The City Manager gave a Polder Point presentation.
Mayor Johnson raised questions about the decline in housing sales.
Councilmember deHaan inquired what is the surcharge for Alameda
Power & Telecom SAP&T}, to Wh1Ch the City Manager responded the
amount would be provided.
The City Manager continued the presentation.
Mayor Johnson inquired whether there is a portion of the Public
Works' budget, such as the sewer fund, that should be removed from
the General Fund, similar to Planning and Building.
The City Manager responded portions of the Public Works' budget
that come from other funds are incorporated in the General Fund;
stated staf f keeps track of said funds .
Mayor Johnson stated including the funds makes the General Fund
look larger.
Councilmember Matarrese stated the funds cannot be spent on other
things.
The City Manager stated the matter could be explored.
Mayor Johnson requested that the suggestion be reviewed.
Vice Mayor Tam raised questions about revenues from parking and
speeding tickets.
The City Manager continued the presentation.
Special Meeting
Alameda City Council 1
May 27, 200$
Councilmember deHaan inquired whether there is a breakdown of the
transfers from other departments, to which the Finance Director
responded the amount could be provided,
Councilmember deHaan stated AP&T has the Utility Users Tax and
franchise fees; inquired whether the total amount of what AP&T
brings in is available.
The Finance Director responded that she could provide said amount.
The City Manager continued the presentation.
Mayor Johnson requested information on whether Police Department
overtime is due to the five unfilled positions.
Vice Mayor Tam requested an explanation of the disparity between
the cost to run the animal shelters at San Leandro and Alameda;
questioned whether there is the same level of service and whether
the one time donation will offset a significant portion of the
cost.
Council requested information on trends and projections of animal
shelter donations.
Regarding the animal shelter donation, Councilmember deHaan
requested information on investing the $270,000.
Councilmember Matarrese requested staff to review whether there is
any capacity in the animal shelter for people outside the City to
contract for the City's service.
Councilmember Gilmore inquired exactly how much is being saved by
reducing one Senior Dispatcher position; stated that before she
agrees to cut the position, she would like information about where
the City was and is now, and what trade-offs are involved.
Councilmember Matarrese stated the presentation talked about
guiding principles; in the past when the City was squeezed, the
Council said that it wanted to flatten the organization as a
policy; he would like the Council to consider said direction;
instead of taking from the point of service delivery, upper
management should be reviewed; people still would be supervised but
management would be consolidated; the delivery of internal versus
external services should be reviewed; the tip should go to
protecting external delivery of service; the City can live with
internal delivery of service slowing down; that he wants to ensure
that the Council reviews giving said direction as a policy or
principle; police and fire are delivering services on the street;
Special Meeting
Alameda City Council Z
May 27, 20x8
he does not believe in across the board reductions if services
delivered to the street are impacted.
Mayor Johnson stated a city in Alameda County has a contract to
provide fail services [to other cities]; inquired whether the City
could look at doing the same.
Vice Mayor Tam stated the Council should identify priority issues
that should be restored if additional savings can be found in other
parts of the budget, such as the Golf rebate on the ROI Return on
Investments7, the animal shelter, the Met'er's House, furloughing
during the holidays, or some of the other revenue enhancement
proposals that will be discussed; a way should be found to restore
direct services.
Councilmember deHaan stated that he has concerns about overtime
reduction; the past record has been flat; inquired how much the
percentage will be brought down from 4.3o and the amount that will
be saved.
Councilmember Matarrese stated that he wants to be told if the
Police Chief recommends funding police officer and dispatch
positions; Council can figure out what has to go if positions
should be funded; that he would like to hear from department heads
if the City cannot do without positions; the experts responsible
for the department need to inform Council what positions are really
needed and the budget needs to be worked back from that.
Mayor Johnson stated the cuts assume a Oo pay increase; said
assumption might not be what occurs; the issue should be considered
unless staff is confident that a oa pay increase is a correct
assumption.
The City Manager continued the presentation.
Councilmember Matarrese requested a description of the two Fire
Department workforce changes.
Councilmember Gilmore stated overtime varies from day to day; that
she wants to know how it is managed under the scenario and how
mutual aid works under the scenario; that she is going to have to
see how the proposal works.
Councilmember deHaan stated more in depth information on call back
overtime is needed; inquired whether other municipalities have
adopted something similar [rotating fire station closures].
The City Manager responded other cities have done it on a short-
Special Meeting
Alameda City Council 3
May 27, 2008
term basis.
Councilmember deHaan stated response time would be impacted;
inquired whether there would be an active truck at each station.
The City Manager stated the information would be provided by the
Fire Chief; continued the presentation.
Following Council discussion regarding retaining Park Directors,
the City Manager stated the issue would be placed on the issue bin.
Mayor Johnson stated the tennis court light issue needs to be
addressed; a lit court is needed on the eastern part of Alameda.
Vice Mayor Tam stated that she objects to eliminating the Senior
Clerk position which provides direct service to the community;
inquired whether costs of other programs could be reduced; raised
questions about the Met'er's House.
Councilmember Matarrese requested staff to explore relinquishing
the Met'er's House back to the trust.
Mayor Johnson stated the Council should adopt a resolution saying
that City money will not be used to subsidize the Met'er's House ;
further stated the Met'er's House should be moved out of
Recreation's budget and the funds should remain in Recreation.
Councilmember Gilmore clarified Mayor Johnson is suggesting the
amount [$25,000] that the City is subsidizing the Met'er's House
should remain in the Recreation and Parks Department's budget.
Councilmember deHaan requested staff to provide the total amount
spent on special events.
Mayor Johnson stated elimination of the Golf surcharge and Return
on Investment ~RCI~ needs to be discussed; stated not continuing
the surcharge in some form is seriously impacting the budget.
Councilmember deHaan questioned why staffing levels cannot get back
to the level five years ago; stated all departments should look at
why growth occurred.
The City Manager stated the matter was captured on the issue bin;
continued the presentation.
Councilmember Matarrese questioned whether unfunding two Public
Works maintenance workers really saves money; inquired whether
maintenance would be impacted and whether the City would be adding
Special Meeting
Alameda City Council 4
May 27, 2008
to its deferred maintenance.
Mayor Johnson stated funds that
removed from the General Fund or
discretionary.
are not discretionary should be
shown as discretionary and non-
The City Manager continued the presentation.
Mayor Johnson requested staff to provide information on how much
the refinancing would save per year and how much it would cost the
City; stated the net amount should be provided.
Councilmember deHaan stated some bonds have been previously
refinanced; he would like to know when the bonds were refinanced
and the cost.
Councilrnember Matarrese stated the issue strikes him as a guiding
principle; that he does not mind refinancing debt for hard assets;
that he objects to borrowing money for operations; he would like
Council to consider said policy.
Councilmember deHaan stated staffing increased proportionally
through all departments in 1997 when the City took over the former
Naval Air Station; he would like the numbers reviewed more in
depth.
Mayor Johnson stated a formal request should be made to the Navy to
request payment for police and fire service at the Base; the City
cannot afford to pay for the service.
Following Vice Mayor Tam's questions regarding redevelopment funds,
the City Manager stated information would be provided.
Vice Mayor Tam requested the information be posted on the City's
website.
The City Manager continued the presentation.
Councilmember deHaan raised questions about the Planning and
Building Department moving into the Carnegie Building.
Following discussion of uses of permit fees, the City Manager
stated additional information would be provided.
Mayor Johnson requested when changes for window permits are made,
the matter should be placed on a Council agenda.
Councilmember deHaan requested more detailed information on the
Special Meeting
Alameda City Council 5
May 27, 2008
amount of General Fund reserves available and loaned out.
Mayor Johnson and Councilmember deHaan requested a formal policy
restricting use of the General Fund reserve for one-time purposes.
The City Manager continued the presentation.
Mayor Johnson stated there is not a real reserve because there are
outstanding obligations are not being paid for; the budget needs to
acknowledge said obligations.
Councilmember deHaan stated that he would like to know the current
amount of deferred maintenance; what the City is facing should be
included in the budget.
The City Manager continued the presentation.
Mayor Johnson questioned whether there is more that can be done now
to balance the Golf budget; requested a report on the status of
using the reserves for operating expenses; stated there should be a
report to the Council; further stated direction should be given to
the Golf Commission that the Council expects the Commission to come
up with a short-term plan.
Councilmember Gilmore suggested holding another joint meeting with
the Golf Commission.
Mayor Johnson stated two Councilmembers could work with the Golf
Commission if scheduling a meeting is difficult.
The City Manager suggested that the Golf Commission could be
invited to attend the Council meeting when the Master Plan is
presented; stated staff would provide suggestions and ideas about
how to move forward.
Councilmember Matarrese stated the Golf Commission reports to
Council; the matter should be placed on an agenda and the Council
should vote to give direction for the Golf Commission to establish
a short-term plan by a certain time.
Mayor Johnson requested that the Golf Commission be informed that
the matter is being placed on a Council agenda; stated the matter
needs to be brought to the Council very soon; stated giving
direction should be placed on the second meeting in June.
The City Manager stated the matter would be put on the issue bin;
staff would determine the best way to follow up; continued the
presentation.
Special Meeting
Alameda City Council
May 27, 2008
Domenick Weaver, Local 68~ President, stated that he is in strong
opposition of the Fire Department budget cuts; urged Council to
hire full staff to control overtime.
Robb Ratto, Park Street Business Association, challenged Council to
make the cuts as minimal as possible; stated the Police and Fire
Department are essential to the business community; Council should
find a way to fund positions and have the Police and Fire
Department at full strength in three years; urged the City to look
into corporate sponsorships.
Adjournment
There being no further business, Mayor Johnson adjourned the
Special Meeting at 10:05 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act .
Special Meeting
Alameda City Council 7
May 27, 2008
UNAPPROVED
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
TUESDAY - - - JUNE 3, 2008 - - - 6:30 P.M.
Mayor Johnson convened the Special Meeting at 6:55 p.m.
ROLL CALL - Present: Councilmembers deHaan, Gilmore, Matarrese,
Tam, and Mayor Johnson - 5.
Absent: None.
The Special Meeting was adjourned to Closed Session to consider:
(08- } Conference with Labor Negotiators; Agency Negotiators:
Craig Jory and Human Resources Director; Employee Organizations:
All Public Safety Bargaining Units.
Following the Closed Session, the Special Meeting was reconvened
and Mayor Johnson announced that Council received a briefing from
its Labor Negotiators regarding the status of negotiations; no
action was taken.
Adjournment
There being no further business, Mayor Johnson adjourned the
Special Meeting at 7:35 p.m.
Respectfully submitted,
Lara weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Meeting
Alameda City Council
~Fune 3, 2008
UNAPPROVED
MINUTES OF THE REGULAR CITY COUNCIL MEETING
TUESDAY- -JUNE 3, 2008- -7:30 P.M.
Mayor Johnson convened the Regular Meeting at 9:30 p.m.
ROLL CALL - Present: Councilmembers deHaan, Gilmore,
Matarrese, Tam, and Mayor Johnson - 5.
Absent: None.
AGENDA CHANGES
None.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
None.
CONSENT CALENDAR
Councilmember Matarrese moved approval of the Consent Calendar.
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote - 5. [Items so enacted or adopted are indicated by an
asterisk preceding the paragraph number.]
~*08- 7 Minutes of the Regular City Council Meeting held on May
6, 2008, and Regular City Council Meeting held on May 20, 2008.
Approved.
~*08~- ~ Ratified bills in the amount of $2, 312, 913.93.
~*08- 7 Recommendation to set June 17, 2008, as Hearing date for
Fiscal Year 2008-2009 Proposition 4 appropriation limit. Accepted.
~*08- 7 Recommendation to approve an Agreement with Holland and
Knight in the amount of $96,000 for federal legislative advocacy
services. Accepted.
~*08- } Report on proposed PERS Golden Handshake Retirement under
California Government Code Section 20903. Moved to paragraph no.
08- j
~*08- 7 Recommendation to award a Contract in the amount of
$3, 571, 810, including contingencies, to D' arty & Harty
Construction, Inc., for Cyclic Sewer Replacement, Phase 5, No. P.W.
10-OG-22. Accepted.
Regular Meeting
Alameda City Council 1
June 3, 2008
~*08- } Recommendation to allocate $1,210,409 in Proposition 1B
Local Streets and Roads Funds, and award a Second Amendment to the
Contract in the amount of $2,965,000, including contingencies, to
Gallagher & Burk, Inc., for the repair and resurfacing of certain
streets, Phase 28, No. P.W. 04-08-12. Accepted.
~*08- } Recommendation to accept the work of Bay Line Concrete,
Cutting, Coring, and Drilling, Inc. for the Grand Street Bridge and
Ballena Boulevard Bridge Repair and Resurfacing, No. P.W. 11-06-24.
Accepted.
~*08- } Recommendation to accept the work of Golden Bay
Construction, Inc. for the replacement of curb, gutter, and related
improvements to address street ponding Citywide, No. P.W. 02-07-04.
Accepted.
~*08- } Recommendation to accept the wark of Power Engineering
Contractors, Inc., for the Grand Street Sewer Pump Station, No.
P.W. 04-07-16. Accepted.
~*08- } Resolution No. 14214, "Approving a Third Amendment to the
Agreement for Additional Funding from the State California Coastal
Conservancy in an Amount up to $57,000 to Implement Spartina
Eradication and Mitigation Measures, and Authorizing the City
Manager to Execute All Associated Agreements and Documents."
Adopted.
~*08- } Resolution No. 14215, "Requesting and Authorizing the
County of Alameda to Levy a Tax on All Real and Personal Property
in the City of Alameda as a Voter Approved Levy for the General
Obligation Bonds Issued Pursuant to a General Election Held on
November 7, 2000." Adopted.
REGULAR AGENDA ITEMS
X08- } Public Hearing to consider collection of delinquent
business license fees via the property tax bills.
The Finance Director provided an updated list and a brief
presentation.
Councilmember deHaan inquired whether the amount of uncollected
business license fees is typical, to which the Finance Director
responded in the affirmative.
Councilmember deHaan inquired whether reimbursement comes from the
County, to which the Finance Director responded in the affirmative.
Regular Meeting
Alameda City Council 2
June 3, 2Q06
Councilmember deHaan inquired whether the City needs to do anything
else after the letter is sent, to which the Finance Director
responded in the negative.
Bill Smith, Alameda, discussed home businesses.
Councilmember Gilmore moved approval of the staff recommendation.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
~0$~ ~ Public Hearing to consider collection of delinquent
administrative citation fees via the property tax bills.
The Code Compliance Officer gave a brief presentation.
Mayor Johnson inquired what is the normal process if an appeal is
not filed.
The Code Compliance Officer responded the process depends on the
complexity of the case; stated sometimes a courtesy call is made or
another citation is issued.
Mayor Johnson inquired whether the Municipal Code addresses what to
do if an appeal is not filed.
The Code Compliance Officer responded in the negative; stated the
Municipal Code simply states that an appeal can be filed within ten
days.
Councilmember deHaan inquired how often citations can be given and
whether there is a maximum.
The Code Compliance Officer responded most citations are issued
every thirty days; stated citations can be issued every seven to
ten days if there are safety issues.
Councilmember deHaan inquired whether the Municipal Code allows
staff to continue enforcement every seven days.
The Code Compliance Officer responded in the affirmative; stated
another option would be to hire a contractor for abatement.
Councilmember deHaan stated that he has not received a copy of the
ordinance he requested.
The Building Official stated no minimum or maximum timeframe was
Regular Meeting
Alameda City Council 3
June 3, 2Q08
set when the ordinance was written; the Administrative Citation fee
provides an enforcement tool.
Mayor Johnson inquired whether staff has worked with the Lafayette
Street property owner to remove the trailers since 2001, to which
the Building Official responded in the affirmative.
Mayor Johnson inquired whether the trailers have been occupied
since 2001.
The Code Compliance Officer responded staff was not aware that
anyone was occupying the trailers until today.
Councilmember deHaan inquired when the trailers appeared on the
property, to which the Code Compliance Officer responded 2001.
Councilmember deHaan stated that he does not recall seeing the
trailers on the property.
The Code Compliance Officer stated twenty--seven calls have been
received for Police service since 2007.
Mayor Johnson inquired what the response has been for code
enforcement .
The Code Compliance Officer respanded the son of the deceased owner
has never responded; stated the daughter of the deceased owner is
in charge of the estate; the estate's attorney has responded.
Lance Russum, Attorney for the Estate of Juanita Ogle, stated the
son is not a tenant of the estate but has occupied the property
without permission; the son has been evicted but has come back; the
son's appeal rights expired on May $; the administrator has control
of the property because of the eviction and is trying to determine
the best way to dismantle the containers; combustible materials are
on the property; the Fire Department should inspect the property as
soon as possible.
Mayor Johnson inquired when the owner passed away.
Mr. Russum responded June 2007; stated letters were issued in
August 2007; he does not think the estate has a responsibility to
pay for the citations.
Mayor Johnson inquired whether the property has a mortgage, to
which Mr. Russum responded in the negative.
Mayor Johnson inquired whether the estate has assets, to which Mr.
Regular Meeting
Alameda City Council 4
~7une 3, 2aas
Russum responded the estate has no liquid assets naw.
Mayor Johnson stated the house is an asset of the estate.
Mayor Johnson suggested continuing the item and setting deadlines;
stated the estate has a responsibility not to create blight in the
neighborhood; the goal is to get rid of the blight.
The Code Compliance Officer stated staff has agreed to cease
issuing additional citations until August.
Mayor Johnson suggested tabling the matter for three months until
the trailers are gone, and then address the issue of accumulated
fines.
The Code Compliance Officer stated the lien is a judgment lien and
would be payable at the time sale.
Councilmember deHaan inquired whether verification can be made on
whether anyone is living in the trailers.
Mr. Russum responded the son enters the trailers in the evenings;
stated the Police Department has intervened on a regular basis.
Mayor Johnson stated taxpayer resources are protecting the
property.
Vice Mayor Tam inquired whether the estate is current with property
tax payments, to which Mr. Russum responded the daughter advanced
money for property tax payments.
Vice Mayor Tam inquired whether it would be less expensive for the
estate if the City did the abatement now versus collecting the
fines.
Mr. Russum responded breaking up the trailers for scrap would be
easier.
Councilmember deHaan stated that he has concerns with health and
safety issues .
The Code Compliance Officer stated blight has become a health and
safety issue.
Mayor Johnson inquired why the trailers cannot be removed tomorrow;
stated a crane could load the trailers onto a large truck.
Councilmember Gilmore stated the Building Official stated code
Regular Meeting
Alameda City Council 5
June 3, 20~$
enforcement would continue, but citatians would not be issued
through the end of August; suggested that staff continue to work
with the estate and levy fines on the property tax bill to help the
City recover costs incurred.
Mayor Johnson stated that the matter should be brought back at the
first City Council meeting in September; Council expects blight and
health and safety issues to be remedied by September.
The Building Official stated that citations stop if property owners
work with the City.
Councilmember Matarrese requested that staff research the cost of
bringing in a crane and semi-truck to remove the trailers; stated a
decision could be made in August on whether to continue to fine or
attach the abatement cost [to the lien].
Mayor Johnson stated Council should consider removing the trailers
sooner than August because of health and safety issues.
Mr. Russum stated the administrator's resources could be used to
remove the trailers if costs are provided.
Mayor Johnson stated the estate has the responsibility to deal with
the blight and danger, not the City.
Councilmember Gilmore moved approval of creating a lien on both
properties and not issuing any more citations on the Lafayette
Street property until the matter is brought back at the first City
Council Meeting in September for review.
Mayor Johnson stated Council would expect the daughter to take care
of removing the trailers in the near future.
Councilmember deHaan stated that he is not comfortable with
assessing the entire $9,750 on the Lafayette Street property;
intervals of the citations are peculiar.
Mayor Johnson stated the case initiated in 2001; the property has
had a lot of neighbor complaints; the Police and Fire Departments
have been called numerous times; inquired whether citations were
issued in compliance with the ordinance.
The City Attorney responded in the affirmative; stated citations
could have been issued more frequently.
Councilmember Matarrese seconded the motion.
Regular Meeting
Alameda City Council 6
June 3, 208
Under discussion, Councilmember Matarrese stated that further
citations would not be issued; direction should include removing
the trailers as soon as possible and not waiting ninety days for a
solution; the issue should come back if not abated; the issue
should come back sooner than ninety days if the health hazard
continues.
The City Manager clarified that the approach would be to work with
the Police Department to make sure that the son is no longer on the
property; staff would request a bid for removal of the trailers;
the property owner would abate the trailers; updates would be
provided before the first City Council Meeting in September if
other issues arise.
Councilmember deHaan stated the property owner would need to
determine what to do once the bid is received; the City should pay
to remove the trailers and encumber the property if the property
owner does not agree to remove the trailers; inquired why citations
were stopped on the San Jose Avenue property.
The Code Compliance Officer responded a Police Officer encouraged
the property owner to start working on plans to convert the unit
back into a basement; stated the property owner stopped working
with staff once demolition costs were provided; citations stopped
because the property was not occupied.
Councilmember deHaan inquired whether citations could continue on
the San Jose Avenue property, to which the Cade Compliance Officer
responded in the affirmative.
Vice Mayor Tam stated that the Lafayette Street and San Jose Avenue
citations stopped at the same time.
Mayor Johnson inquired whether the San Jose Avenue property owner
intends to abate the unit, to which the Code Compliance Officer
responded in the negative.
Mayor Johnson inquired when was the last time staff worked with the
property owner, to which the Code Compliance Officer responded
prior to July 11, 2007.
Councilmember deHaan requested that the motion be amended to
include that both properties be fined $6,750.
Councilmember Gilmore stated that one property [San Jose Avenue] is
more egregious; that she would not accept the proposed amendment to
the motion.
Regular Meetinq
Alameda City Council 7
June 3, 2008
Councilmember deHaan requested further information on the San Jose
Avenue property and administrative citation process.
On the call for the question, the motion carried by unanimous voice
vote - 5.
X08- ~ Public Hearing to consider Resolution No. 14216,
"Confirming the Business Improvement Area Report for FY 2008-09 and
Levying an Annual Assessment on the Alameda Business Improvement
Area of the City of Alameda for FY 2008-D9." Adopted.
The Development Services Director gave a brief presentation.
Mayor Johnson opened the public portion of the Hearing.
Proponents ~In favor of resolution}: Robb Ratto, Park Street
Business Association ~PSBA7; Kathy Moehring.
There being no further speakers, Mayor Johnson closed the public
portion of the Hearing.
Mayor Johnson inquired which funds pay for the maintenance, to
which the Development Services Director responded Landscape and
Lighting District funds.
Mayor Johnson inquired how much is collected.
Ms. Moehring responded approximately $32,000; stated maintenance
costs are approximately $54,000.
Mayor Johnson stated Webster Street property owners are not paying
for the [entire] maintenance; stated the public invested several
million dollars and the investment should be maintained.
Ms. Moehring concurred with Mayor Johnson; stated there was not
enough time to educate property owners.
Mayor Johnson stated that an attempt was made three years ago to
increase the assessment.
Mr. Ratto stated an attempt was made to increase the Business
Improvement Assessment ~BIA~ boundaries; the vote failed.
Ms. Moehring stated the number one priority is to work with
property owners to help them understand the importance of
increasing the Landscape and Lighting District fees.
Councilmember deHaan moved adoption of the resolution.
Regular Meeting
Alameda City Council 8
June 3, 20D8
Vice Mayor Tam seconded the motion, which carried by unanimous
voice vote ~- 5.
X08- } Recommendation to allocate $99,218 in Measure B -
Transbay Ferry Funds, and approve a Second Amendment to the
Contract in the amount of $99,218 to Marine Express, Inc. for the
Main Street Ferry Terminal Barge Maintenance Project.
The Ferry Services Manager gave a brief presentation.
Councilmember deHaan inquired whether the additional work would
bring the Main Street Ferry Terminal Barge up to a satisfactory
standard; further inquired whether staff anticipates any further
corrections to the barge.
The Ferry Services Manager responded no further work is required;
stated the final work would include lifting up the west end of the
70-foot gangway approximately six inches.
Vice Mayor Tam moved approval of the staff recommendation.
Councilmember deHaan seconded the motion, which carried by
unanimous voice vote - 5.
X08- } Recommendation to establish a Fiscal Sustainability
Committee.
The Development Services Director gave a brief presentation.
Councilmember Matarrese stated a ten-year plus horizon should be
considered; the City of Vallejo is comparable to Alameda and
provides a good, real life case study; large and small business
expertise is valuable because said businesses have real experience
in managing budgets; someone with some actuarial experience could
fill the financial seat; the six-month period is aggressive, is
meant to start after budget approval and anticipates that the State
budget will not be approved in June; the committee would make
recommendations regarding the pros and cons of deferring payment
and long-term obligations to retirees.
Councilmember deHaan stated the committee would provide a golden
opportunity to have highly skilled individuals look at best
business practices; the ten-year budget model can be a good tool;
good direction would be provided to build on policy; the City
Auditor and City Treasurer picked up the challenge; a financially
experienced facilitator could be brought in to bring the committee
up to speed.
Regular Meeting
Alameda City Council 9
June 3, 2Q08
Mayor Johnson inquired what would be the size of the committee, to
which Councilmember Matarrese responded eight.
Mayor Johnson inquired whether eight members would be enough.
Councilmember Matarrese stated that he does not have any objections
to broadening the committee as long as the focus is kept on the
goal.
Mayor Johnson stated the committee is a way to get the public
involved in the City's financial issues; questioned whether every
member should be required to be a resident; stated Alameda business
owners, who are not residents, could be valuable; the committee
should decide on whether a facilitator is needed.
Councilmember deHaan stated the intention would be to have a
facilitator gather data.
Councilmember Matarrese stated the Chair would drive the meeting,
not the facilitator.
Mayor Johnson stated that she is thinking of a secretary.
Councilmember Matarrese stated that he is fine with having an
Alameda business owner serve on the committee; the number of
members should be set now.
Councilmember Gilmore recommended that the committee not exceed
ten.
Councilmember deHaan recommended that the committee not exceed
eleven.
Councilmember Matarrese stated that the committee would not be a
consensus committee.
Mayor Johnson and Councilmember Matarrese recommended that the
committee consist of eleven members.
Vice Mayor Tam inquired whether the labor member would not be
someone associated with the City.
Councilmember Matarrese stated that his intention is to include a
labor union representative who does not represent City employees
because of contract issues and a vested interest.
Vice Mayor Tam stated having a public safety union representative
Regular Meeting
Alameda City Council 1 0
June 3, 2008
participate would be good because public safety unions make up 60o
of the General Fund budget; the Climate Protection Task Force
meetings were open to the public.
Councilmember Matarrese stated the committee meetings would be
public and noticed.
Mayor Johnson stated educating the public is one of the purposes of
the committee; concerted efforts should be made to let the public
know about the committee.
Councilmember Gilmore thanked the sub-committee and staff;
suggested having someone from the real estate community serve on
the committee or be used as a consultant.
Councilmember Matarrese concurred with Councilmember Gilmore.
Councilmember deHaan stated that heavy financial expertise is
needed; tax experts could provide briefings.
Councilmember Gilmore stated that the real estate representative
would not have to be on the committee, but could be a consultant.
Councilmember Matarrese stated a real estate representative could
be used from a financial standpoint.
Mayor Johnson stated looking longer than ten years is important.
Councilmember Matarrese stated the committee would look at a long
horizon, which would not be less than ten years.
Mayor Johnson suggested membership be placed on the next Council
agenda.
The Development Services Director stated that she is not sure
whether the matter could be brought to Council that fast.
Mayor Johnson stated recommendations could be brought to Council at
the first meeting in July and voted on at the same meeting.
Councilmember deHaan stated that Council would hand select the
members.
Bill Smith, Alameda, discussed involvement in the community.
Kevin Kennedy, City Treasurer, stated the proposed committee is a
good idea; times are tough right now; distinguishing between formal
and informal members is important; encouraged Council to keep the
Regular Meeting
Alameda City Council 1 1
June 3, 2008
committee small and nimble so that things can be accomplished.
Mayor Johnson stated the committee would need to be high profile
and should be used to educate the public about budgeting and
economic realities.
Kevin Kearney, City Auditor, stated some ideas are already in
place; reinventing the wheel is not necessary; information needs to
be updated; the main goal is to educate the public.
Councilmember deHaan stated past, good faith decisions are starting
to bite the City today; future needs should be reviewed; having
everyone [committee members] show up for every meeting would be
difficult .
Mayor Johnson stated the committee would not have quorum
requirements.
Councilmember Matarrese stated the members should understand that
there are expectations to meet twice a month, more or less, and
deliver a product within the six-month timeframe.
Councilmember Gilmore thanked the City Treasurer and City Auditor
for taking charge and being excited; stated that she agrees
educating the public is an important function; citizens do not
understand fund source restrictions.
The City Treasurer stated committee members should be tasked with
addressing revenues and expenditures; members would gather
information independently; members should have no vested interest
in issues being discussed; issues need to be reviewed impartially.
Councilmember Gilmore moved approval of moving forward with the
Fiscal Sustainability Committee along the lines set out in the
staff report; limiting the membership to eleven; and removing the
requirement that members be Alameda residents.
Mayor Johnson inquired whether a non-resident 25o cap should be
included in the motion.
Councilmember Gilmore stated that she would rather leave the cap up
to the committee; the committee should have the flexibility to get
the job done.
Vice Mayor Tam seconded the motion.
Under discussion, Vice Mayor Tam stated nominated experts would be
performing a community service, which would be greatly appreciated.
Regular Meeting
Alameda City Council 1 2
June 3, 206
X08- } Report on proposed PERS Golden Handshake Retirement under
California Government Code Section 209D3. withdrawn.
ORAL COMMUNICATIONS, NON-AGENDA
Public Comment}
X08- } Michael John Torrey, Alameda, stated that the Federal
Emergency Management Agency ~FEMA} would perform a disaster
preparedness demonstration in the City of Oakland on June 25, 2005,
between 10:00 a.m. and 3:00 p.m.
COUNCIL REFERRALS
None.
COUNCIL COMMUNICATIONS
None.
ADJOURNMENT
There being no further business, Mayor Johnson adjourned the
Regular City Council Meeting at 11:40 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown
Act.
Regular Meeting
Alameda City Council 1 3
June 3, 20Q8
June 12, 2048
Honorable Mayor and Councilmembers:
is is to certif that the claims listed on the check register and shown below have been
Th y ~ re resent fair and ust charges against the
approved by the proper officials and, in my opinion, p ~
Ci in accordance with their respective amounts as indicated thereon,
~'
Amount
Check Numbers -
$1,584,232.24
210548 - 210947 $98,532.87
V17146 - V17290 $33,1 D1.76
EFT 540 $11, 244.50
EFT 541 $23,815.40
EFT 542 $9,739.03
EFT 543 $87,651,24
EFT 544 $23,588.82
EFT 545
Void Checks:
~$3,575.D0}
2oe262 ~$1,DOO.va}
209475
$1,867,33D.46
G RAN D TOTAL
Respectfully submitted,
C
~l~~~
Pamela J. Sible BILLS #4-B
Council Warrants 06/17/08 6/17/2008
CITY ~F ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Lara weisiger
City Clerk
Date: June 1l, 2008
Re: Award Contract for Le al Advertisin for Fiscal Year 2008-09
BACKGRGUND
At the Regular City Council meeting held on May 20, 2008, the City Council authorized
the City Clerk to advertise for bids for legal advertising. City Charter Section 3-18
requires the Council to: "award a contract to the responsible bidder who submits the
lowest and best bid for publication of ali legal advertising of the City in a newspaper
adjudicated to be a newspaper of general circulation within the City of Alameda. The
newspaper published by the successful bidder is known as the Official Newspaper of
the City."
DISCUSSIGN
Cne bid was received on June 3, 2008. The bid result was as follows:
News a er
Alameda Journal
Rate Per Column Inch
15t insertion 2n & subsequent insertions
$4.06
BUDGET CGNSIDERATfONIFINANCIAL IMPACT
$3.92
Budget appropriations for legal advertising are approved by the City Council during the
budget process. The City spends approximately $14,000 annually for legal notices.
RECOMMENDATION
Award Legal Advertising Contract, which is on file in the City Clerk's Office, for Fiscal
Year 2008-09 to the Alameda Journal.
Respectfully submitted,
6
Lara weisiger
City Clerk
c;ty coun~;1
Agenda Item #4-C
06-'17.08
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 17, 2008
Re: Award a Contract in the Amount of $163,112, Including Contingencies, to
Suarez & Munoz Construction, Inc., for Rittler Park Irrigation and Field
Renovation Im rovements No. P.vV.11-07-34
BACKGROUND
4n May 6, 2008, the City Council adopted plans and specifications, and authorized a
call for bids for the Rittler Park irrigation and field renovation improvements, No. P.vU.
11-07-34. The project wilt remove the existing turf, add topsoil to regrade the site to
provide proper drainage, install new seed, and install a new irrigation system, including
a climatologically-based smart water application technology irrigation controller. The bid
also includes two add alternates which consist of using existing golf course stockpiled
topsoil and using portions of the existing irrigation system.
DISCUSSION
To solicit the maximum number of bids and most competitive price, specifications were
provided to 17 separate building exchanges throughout the Bay Area. A notice of bid
was published in the Alameda Journal. Seven contractors submitted bids, and the bids
were opened on May 29, 2008. The bid included two add alternates: add alternate one
provided an option to use stockpiled fill at the golf course; and add alternate two
retained functioning portions of the existing irrigation system and only installed a new
line where the existing system was not repairable. The list of qualified bidders, from
lowest to highest total project costs, is:
Bidder Location Base Bid Add Alt ~ Add Alt 2
Amount
Suarez & Munoz Hayward, CA $182,725 - $ 6,180 - $27,380
Construction, Inc.
RMT Landscape Oakland, CA $211,856 - $ 4,635 - $28,296
Blossom Valle Const. San Jose, CA $232,500 - $11,500 - $19,000
Clea Brothers Danville, CA $231,193 - $ 5,247 - $ 4,753
Scapes Half Moon Bay, CA $249,096 - $ 4,635 - $19,881
Pacheco Brothers Ha ard, CA $249,690 - $11,000 ~ $38,670
Lone Star Landscapin San Martin, CA $250,445 - $ 6,189 - $28,180
City Council
Agenda Item #4~D
D6-1 l-~S
Honorable Mayor and June 17, 2008
Members of the City Council Page 2 of 2
The lowest base bid received exceeds the available construction budget of $110,000.
Based on discussions with the Recreation & Park Department ARPD}, the preferred
alternative is to move forward with the project at this time, and install an entire new
irrigation system. To stay within the available project budget, staff proposes to award
the contract to Suarez & Munoz Construction, Inc., for a total amount of $163,112. This
includes the base bid plus the two add alternates and a 6°/° contingency. After the
contract is awarded, staff will negotiate change orders with the contractor to remove all
of the existing irrigation system and install a brand new system. To provide sufficient
funds for this work, the sod and the associated sod warranty will be deleted from the
project, and grass seed and the associated seed warranty will be substituted for the
sod. ARPD supports this approach. Sod can be established in 30 days, whereas seed
requires 90 days for establishment. ARPD will provide the fencing needed to protect
the field during the establishment period. A copy of the contract is on file in the City
Clerk's office.
BUDGET CONSIDERATIONIFiNANCIALlMPACT
The project is budgeted in the Capital Improvement Program Project No. 04-36}, with
monies allocated from the Construction Improvement Tax.
MUNICIPAL CODEIPOLICY DGCUMENT CROSS REFERENCE
The proposed project is consistent with the Local Action Plan for the Climate Protection
Zero Waste Strategy by using a smart water application technology irrigation controller.
ENVIRONMENTAL REVIEW
The project is exempt from environmental review as it is an ongoing maintenance
activity.
RECOMMENDATION
Award a contract in the amount of $163,112, including contingencies, to Suarez &
Munoz Construction, Inc., for Rittler Park irrigation and field renovation improvements,
No. P.W. 11-07-34.
Respe submitted
~-GZ
Matthew T. Naclerio By: Ed Sommerauer
Public Works Director Associate Civil En~in~r
MTN:ES:gc
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June ~ 7, 2008
Re: Adopt Plans and Specifications and Authorize a Call for Bids for Repair of
Portland Cement Concrete Sidewalk, Curb, Gutter, Driveway, and Minar
Street Patchin Fisca! Year 2008/2009 Phase 9 No. P.W. 05-08-~ 3
BACKGROUND
The City of Alameda has approximately 260 miles of sidewalk and about 20,000 street
trees within the public right-of-way. As the trees grow and mature, site conditions, such
as narrow planting strips, high ground water, soil conditions, and improper irrigation,
result in tree roots raising the sidewalk, curb, gutter, and pavement area. Over the
years, the City has repaired the damaged infrastructure by removing the concrete
sidewalk, trimming or shaving the tree roots causing the uplift, and replacing the
concrete sidewalk. However, as the trees grow, the roots may continue to raise the
sidewalk.
The Public Works Department is in the process of updating the City's Master Tree Plan,
which includes a selection of tree species that are appropriate for the City's specific site
constraints, including narrow planter strips. The City Council's approval of the plan is
anticipated this fall.
The City contracts far the permanent repair of sidewalks, curbs, gutters, and driveway
approaches on an annual basis. Locations for repair are identified by citizen call-ins,
and by an annual inspection program. High pedestrian use areas are inspected
annually, and the remainder of the City is divided into five zones, with a zone being
examined every five years. Temporary repairs, asphalt fillets, and grinding are typically
completed within 30 days by the public works maintenance crews.
DISCUSSION
The proposed project will replace approximately 5,400 linear feet of sidewalk. Staff will
work closely with a certified arborist to exam and evaluate the trees that have caused
the sidewalk uplift to determine the best course of action for the long-term viability of the
trees, and to minimize future sidewalk uplift, The project also includes the construction
of bus stop pads on Shoreline Drive, Grand Street, and Willow Street for the future
rerouting of AC Transit Line 63 from Otis Drive.
Clty Council
Agenda Item #4-E
06-17.08
Honorable Mayor and June 1l, 2008
Members of the City Council Page 2 of 2
The project specifications allow for the annual extensions of the contract on a year-to-
year basis, for up to four additional years, based on mutual agreement and satisfactory
performance of all aspects of this contract. If extended, the contract would be for the
same terms, and contract prices would be adjusted in accordance with the construction
cost index reported in the Fnglr~eering News Recora~forthe San Francisco Bay Area. A
copy of the plans and specifications are on file in the City Clerk's Office.
BUDGET CONSIDERATIONIFINANCIAL IMPACT
The project is budgeted in the Capital Improvement Program Project Na. 06-72 and 86-
48}, with monies alioca#ed from the General Fund and the California Joint Powers Risk
Management Authority excess liability pool. To fully fund the project, $200,000 in fisca[
year 2008-2009 Measure B funding will be required. This budget allocation is included
in the Capital Improvement Program budget presented to the Council on June 5, 2008.
Staff proposes to advertise the project at this time to obtain the most competitive prices
and expedite the project. Advertising a project does not obligate the City to award the
contract, and should the Measure B funds not be approved by the City Council, staff
would return with a recommendation to not award the contract or to reduce the scope of
the project.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVI Ew
In accordance with the California Environmental Quality Act ~CEQA}, this project is
Categorically Exempt under the CEQA Guidelines Section ~ 5301 ~c}, Existing Facilities.
RECOMMENDATION
Adopt plans and specifications and authorize a call for bids for repair of portland cement
concrete sidewalk, curb, gutter, driveway, and minor street patching, fiscal year
200812009, phase 9, No. P.VII.05-08-13.
Respe su ed,
Matthew T. Naclerio
Public Works Director
~~~
By: Shilpa Patel ~ ~,
Junior Engineer
MTN;SP:gc
cc: UVatchdag Committee
CITY GF ALAI~EDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 1l, 2008
Re: Adopt a Multiple Year Resolution Authorizing the Public Works Director to
Submit Grant Applications to the California Integrated Waste Management
Board for All Available Grants Under the California CiI Recycling
Enhancement Act for the Period of Jul 1 2008 throu h June 30 2012
BACKGROUND
The California Cil Recycling Enhancement Act mandates that the California Integrated
Waste Management Board ~C1WMB~ provide annual block grants to loco! governmentsto
establish local collection programsthatencouragerecycling ofused oil and used oil filters.
Since the block grants are not competitive, local governments need to submit a completed
application and City Council resolution and meet eligibility requirements to receive funds.
To improve efficiencies and reduce paper use, the CIWMB a[Iows grantees to submit a
resolution authorizing the submission of applications for multiple years. In the past, the
City has taken advantage of the multi-year feature, and staff proposes to continue this
practice.
The City of Alameda meets the eligibility requirements for the 14th Cycle Used Cil
Recycling Block Grant for the fiscal year 200812009. The application is due June 30, 2008,
and must be accompanied by an authorized resolution. The State has not yet released the
exact dollar amount available to the City, but approximately $19,000 is anticipated to be
disbursed under this grant cycle.
DISCUSSIGN
In California, a surcharge is placed on all motor oil purchases and is used to fund block
grant programs to ensure waste motor oil and used motor oil filters are properly managed.
The mayor goals of the block grants are:
• Provide the public with convenient collection locations for used motor oil and filters.
• Increase the demand for recycled oil products.
• Develop methods to educate and motivate the public to recycle their used oil.
The used oil block grant funds will enable the Public Works Department to continue to fund
broad-based used motor oil and filter management programs, including a public education,
outreach, and advertising program that provides residents with information regarding used
City Council
Report Re:
Agenda Item #4-F
~6-'t 1-48
Honorable Mayor and June 11, 2008
Members of the City Council Page 2 of 2
motor oil and filter collection locations, curbside collection, and the need to properly
manage waste oil and filters to keep petroleum contaminants out of soil and surface
waters. Staff also works with an independent contractorto educate and provide outreach
material to marina operators and boat owners on proper wasteoil and filtermanagement
practices. In addition, Public Works staff performs bi-annual visits to the local CIWMB
Certified Used Gil Collection Facilities to ensure that the facilities are following the program
guidelines and determine if they require additional assistance with providing used motor oil
and filter collection services.
Staff proposes that 20% of the funds be allocated to the Alameda County Waste
Management Authority to implement a regional campaign, if other Alameda County
jurisdictions agree to similar funding, These funds would continue a regional outreach to
further the goals of recycling used motor oil and used motor oil filters. In the past, the City
has dedicated funds to support this purpose.
BUDGET CGNSiDERATIGNIFINANCIALlMPACT
The General Fund is not impacted by this project. Gil Recycling Block Grant funds do not
require matching funds.
MUNICIPAL CGDEIPGLICY DGCUMENT CRGSS REFERENCE
The proposed Resolution is consistent with the Local Action Plan for Climate Protection
Zero Waste Strategy.
RECGMMENDATIGN
Adopt a multiple year resolution authorizing the Public Works Director to submit grant
applications to the CIWMB for all available grants under the California Gil Recycling
Enhancement Act for the period of July 1, 2008, through June 30, 2012.
Respectfully submitted,
G~~~~
Matthew T. Naclerio
Public Works Director
By: Maria F. DiMegli~~
Environmental Servfce~Manager
MTN;MFD:gc
CITY OF ALAMEDA RESOLUTION N0.
O
i1.
V1
O
tt.
ADOPTING A MULTIPLE YEAR RESOLUTION AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO SUBMIT GRANT APPLICATIONS TO THE CALIFORNIA
fNTEGRATED WASTE MANAGEMENT BOARD FOR ALL AVAILABLE GRANTS
UNDER THE CALIFORNIA OIL RECYCLING ENHANCEMENT ACT FOR THE
PERIOD OF JULY ~, 2008, THROUGH JUNE 30, 2012
WHEREAS, the people of the State of California have enacted the California
Oil Recycling Enhancement Act that provides funds to cities and counties for
~ establishing and maintaining local used oil collection programs that encourage
recycling or appropriate disposal of used oil; and
WHEREAS, the California integrated Waste Management Board CIWMB}
has been delegated the responsibility for the administration of the program within
the state, setting up necessary procedures governing application by cities and
counties underthe program; and
WHEREAS, the City of Alameda City} will enter into an agreement with the
State of California for the development of the projects as specified in the grant
application; and
WHEREAS, procedures established by the CIWMB require the grant
applica#ion to certify by resolution the approval of said application; and
WHEREAS, the City will submit
available grants under the California Oil
July ~ , 2005, through June 30, 201 Z; and
grant applications to the CIWMB far ail
Recycling Enhancement Act the period of
WHEREAS, the block grant program will nat allow reimbursement to the City
for central services and department overhead; and
WHEREAS, all jurisdictions in Alameda County are member agencies of the
Alameda County Waste Management Authority ~ACWMA}, and will participate in a
regional media campaign; and
WHEREAS, ACWMA is empowered to make and enter into contracts with its
member agencies, in order to receive or provide services; and
WHEREAS, the City, would benefit from a regional effort fed by the ACWMA
to educate the public about used motor ail and used motor oil filters recycling; and
WHEREAS, the City and other Alameda County jurisdictions have agreed,
but not committed, to provide a percentage of Used Motor Oil Recycling Block Grant
funding to the ACWMA to provide regional used motor oil and used motor oil filters
recycling services; and
Resolution #4-FCC
06.11-48
WHEREAS, if the ACWMA and other Alameda County jurisdictions agree to
implement regional used motor oil and used motor oil filters recycling projects, the
City agrees to designate and transfer an amount not to exceed 20°/0 of its annual
Used Oil Recycling Block Orant funds to the ACWMA for the used motor oif and
used motor oil filters recycling regional projects,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Alameda hereby:
1. Authorizes the submittal of grant applications to the CIWMB for all available
grants under the California Oil Recycling Enhancement Act for the period of
July 1, 2008, through June 30, 2012.
2. Authorizes the Public Works Director, or hislher designee, to execute, in the
name of the City of Alameda, all necessary applications, contracts, payment
requests, reports, agreements, amendments, and documents hereto for the
purposes of securing grant funds and to implement and carry out the
purposes specified in the grant application.
3. Agrees that 20% of the funds be allocated to the ACWMA to implement a
regional outreach car~paign to further the goals of used motor oil and used
motor oil filter recycling projects if other Alameda County jurisdictions agree
to similarfunding.
**~~**
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adapted and passed by the Council of the City of Alameda in
regular meeting assembled on the llth day of June, 2005, by the following vote
to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the
official seal of said City this th day of June, 2005.
Lora Weisiger, Gity Clerk
City of Alameda
CITY~FALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June ~ 1, 2608
Re: Adopt a Resaiution Authorizing the City Manager to Submit a Request and
Execute afl Required Agreements and Documents to the Alameda County
Congestion Management Agency for the Transportation for Clean Air Grant
Applications, in an Amount Not to Exceed $3~ 5,006, for the Signal
Coordination and Transit Signal Priority Along Constitution Way Between
Mariner Square Drive and Atlantic Avenue
BACKGROUND
The Bay Area Air Quality Management District ~BAAQMD}, in conjunction with the Alameda
County Congestion Management Agency ACCMA},has allocated Transportation Fund for
Clean Air ~TFCA} regional funds for fiscal year 200812009. TFCA regional funds are
awarded on a competitive basis to support projects that result in a reduction of motor
vehicle trips and emissions. BAAQMD will be awarding approximately $~ 2 million during
this fiscal year.
DISCUSSION
The City's General Plan recommends developingtransit-oriented streetsthatincludetraffic
signal prioritization. Constitution Way, which currently serves the AC Transit Line 63, is
one of several majornorth-south arterials connecting Alamedato Oakland. This corridoris
not currently coordinated and experiences congestion during the morning and afternoon
peak periods, impacting service times for transit.
The Public Works Department proposes to submit an application to implement signal
coordination and transit signal priority along Constitution Way between Mariner Square
Drive and Atlantic Avenue. The proposed project will install transit priority systems,
preemption systems, cabinetand controllerupgrades, pedestrian push buttons, and three
closed circuit television cameras along Constitution Way and integrate the street into
ACCMA SMART Corridors program. The SMART Corridor program is an advanced
transportation managementsystem that uses electronictechnologiesto provide real time
information to street users, resulting in improved transportation system efficiencies for
motorists, transit and emergency vehicles. This project will also complement the Webster
Street SMART Corridor project currently being considered by the ACCMA.
City Counci!
Report Re:
Agenda Item #4-G
os-~ 7-os
Honorable Mayor and June ~ 7, 2008
Members of the City Council Page 2 of 2
Traffic signal coordination and optimization reduces greenhouse gas emissions by
improving traffic flow, minimizing traffic congestion, and decreasing fuel consumption. The
transit signal prioritization feature will make transit more attractive to commuters by
minimizing delays experienced by buses at signalized intersections, thereby improving
travel time for transit.
BUDGET CONSIDERATIONIFINANCIALIMPACT
The total project cost is estimated to be $350,000. The project will be funded by the TFCA
grant of $315,000; the City's 10% local match of $35,000 is available from Measure B
funds.
MUNICIPAL CGDEIPGLICY DOCUMENT CROSS REFERENCE
This action is consistentwith the Transportation and Land Use Initiative ofthe Local Action
Plan for Climate Protection and supports the General Plan Policy4.3.d.
RECOMMENDATION
Adopt a resolution authorizing the City Manager to submit a request and execute all
required agreements and documents to the ACCMA for the TFCA grant applications, in an
amount not to exceed $315,000, for the signal coordination and transit signal priority along
Constitution I!1lay between Mariner Square Drive and Atlantic Avenue.
Respectf ubmitted,
Matthew T. Naclerio
Public Works Director
V
~~
By: Virendra Patel ~, ~
Transportation Engineer
MTN:VP:gc
cc: Watchdog Committee
CITY OF ALAMEDA RESOLUTION N0.
`o
ea
0
a
a
AUTHORIZING THE CITY MANAGER TO SUBMIT A REQUEST AND EXECUTE
ALL REQUIRED AGREEMENTS AND DOCUMENTS TO THE ALAMEDA
COUNTY CONGESTION MANAGEMENT AGENCY FOR THE
TRANSPORTATION FOR CLEAN AIR GRANT APPLICATIONS, IN THE
AMOUNT OF $315,000, FOR THE SIGNAL COORDINATION AND TRANSIT
SIGNAL PRIORITY ALONG CONSTITUTION WAY BETWEEN MARINER
SQUARE DRIVE AND ATLANTIC AVENUE
~.
a
WHEREAS, the Bay Area Air Quality Management District ~BAAQMD} in
conjunction with the Alameda County Congestion Management Agency ACCMA}
has allocated Transportation for Clean Air TFCA} funds for fiscal year 200812009;
and
WHEREAS, the City of Alameda wishes to apply to ACCMA for the TFCA
Grant application for signal coordinatian and signal interconnect project along
Constitution Way between Atlantic Avenue and Mariner Square Drive to reduce
congestion during the morning and afternoon peak period; and
WHEREAS, the City will request $315,000 for implementation of signal
coordination and transit signal priority on Constitution Way Corridor between Mariner
Square Drive and AtlanticAvenue in TFCA funds.
NOV11, THEREFORE, BE IT RESOLVED that the City Council of the City of
Alameda authorize the filing of an application with the ACCMA for allocation of TFCA
funds for the project described above, and authorize the City Manager to execute all
required agreements and documents.
****~
1, the undersigned, hereby certify that the foregoing Resolution was duly and
regularly adapted and passed by the Council of the City of Alameda in regular
meeting assembled on the 1lth day of June, 2008, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
iN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official
seal of said City this th day of June, 2008.
Lara V1Jeisiger, City Clerk
City of Alameda
Resolution #4~G CC
X6.11 DV
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Teresa Highsmith
City Attorney
Date: June 1l, 2008
Re: Amend Conflict of Interest Code by Amending Paragraph Two of
Resolution No. 9460 Relative to Disclosure Positions and Disclosure
Categories and Rescinding Resolution No. 14094 and Requesting that
the City Council Designate the City Attorney as the City's Reviewing
Body of the Conflict of Interest Codes of Other Local Agencies Within
the Citv's Jurisdiction.
BACKGROUND
The City of Alameda is required to adopt a Conflict of Interest Code and to make
amendments when new positions are added or duties changed. The last amendments
to the Conflict of Interest Code were adopted June 5, 2007, Resolution No. 14094. In
addition, every local government agency which has a Conflict of Interest Code within its
authority has been directed to review its Conflict of Interest Code and to either amend
the code, if necessary, or report to their respective code reviewing body City Council}
that no amendment is necessary.
DISCUSSION
The Political Reform Act requires that every city adopt a Conflict of Interest Code and
amend it whenever new positions are designated or duties changed. Employees are to
be included when they may be involved in the making of decisions that may have a
material financial effect on any financial interest. Boards, commissions and committees
are to be included when they have decision making authority.
Each employee position has been reviewed to determine which employees are involved
in the making of decisions potentially having a material effect on any financial interest.
Each employee who either has been added to the Conflict of Interest Code ar has a
change in the reporting requirements was given a copy of the proposed Conflict of
Interest Code. Each employee was requested to advise of any recommendations or
objections. There have been no objections made by any employees to the changes.
City Council
Report Re:
Agenda item #4-H
os-~ 7-os
Honorable Mayor and July 17, X008
Members of the City Council Page 2 of 3
The Fair Political Practices Commissions ~FPPC} implements and interprets the Conflict
of Interest provisions of the Political Reform Act. FPPC regulation C.C.R. Section
18701 provides guidance in determining whether a board or commission is solely
advisory or has decision making authority. It states:
~1} "Member" shall include, but not be limited to, salaried ar unsalaried members of
committees, boards or commissions with decision making authority.
~A} A committee, board or commission possesses decision making authority
whenever:
~i} It may make a final governmental decision;
iii} It may compel a governmental decision; or it may prevent a
governmental decision either by reason of an exclusive power to initiate
the decision or by reason of a veto which may not be overridden; or
viii} It makes substantive recommendations which are, and over an
extended period of time have been, regularly approved without a
significant amendment or modification by another public official or
governmental agency.
Each committee, board, and commission has been reviewed. This review included the
existing committees, boards, and commissions and those created since adoption of
Resolution No. 12073, adopted February 20, 199'1. The staff liaison to each of the
committees, boards and commissions reviewed the recommendations of that entity to
the City Council. The record of each entity was reviewed to determine whether the City
Council regularly approved their substantive recommendations without significant
amendment or modification. It concludes that all of the current disclosure categories for
all existing committees, boards and commissions were correct.
Addressing Section 87306.5 of the Political Reform Act, requiring the City Council to act
as a reviewing body, i am requesting that the City Council, by motion delegate the
responsibility of being the reviewing body to the City Attorney. A copy of each local
agency's Conflict of Interest Code and bi-annual reports will be kept on file in the City
Clerk's office.
BUDGET C4NSIDERATIONIFINANCIAL IMPACT
There will be no impact on the General Fund.
Honorable Mayor and July ~ 1, zoos
Members of the City Council Page 3 of 3
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
RECOMMENDATION
Adopt a resolution amending the City's Conflict of Interest Code and request that the
City Council, by motion, delegate to the City Attorney the responsibility of bein the
9
reviewing body for local government agencies' Conflict of Interest Codes.
Respectfully submitted,
~C~~2',~~~c.-
Teresa L. Highsmi
City Attorney
THlcm
CITY OF ALAMEDA RESOLUTION N0.
AMENDING RESOLUTION N0.9460 TO REFLECT CURRENT POSITIONS AND ENTITIES
TO BE INCLUDED IN THE CITY OF ALAMEDA'S CONFLICT OF INTEREST CODE AND
RESCINDING RESOLUTION NO.14094
BE IT RESOLVED by the Council of the City of Alameda that City of Alameda Resolution
No. 14094 is hereby rescinded; and
BE IT FURTHER RESOLVED by the Council of the City of Alameda that Para ra h ~ of
. gp
the Conflict of Interest Code set forth an Resolution No, 9460 be amended thereof to read:
2. The terms of 2 Cal, Adm, Code Section 18130 and an amendments to it dul
, y Y
adopted by the Fair Political Practices CommISSlon along with the attachedA endives in which
.. pp
officials and employees are designated and disclosure categories are set forth are hereb
, ~ Y
incorporated by reference and constitute the Conflict of Interest Code for the followin
de artm g
p ents and agencies:
~°
0
L
Q
Alameda Power & Telecom
Building Services Division
City Attorney's Office
City Clerk's Department
~, City Council
Cit Mana er's D
o y g epartment
~ a Civil Service Board
Claims Board
Commission on Disability issues
Development Services Department
Economic Development Commission
Film Commission
Finance Department
Fire Department
Golf Commission
Golf Complex
Historical Advisory Board
Housing and Building Code Hearing and
Appeals Board
Housing Authority
Housing Commission
Human Resources Department
Information Technology
Library Board
Library Department
Pension Board
Planning Board
Planning Department
Police Department
Public Art Commission
Public Utilities Board
Public Works Department
Recreation and Park Commission
Recreation and Park Department
Resolution #4-H CC
U6-11-U8
Social Service Human Relations Baard
Transportation Commission
Youth Advisory Commission
*****~
DESIGNATED POSITIONS
AND
DISCLOSURE CATEGORIES
DESIGNATED POSITIONS
Alameda Power & Telecom
DISCLOSURE CATEGORY
Genera! Manager Athrough F
Operations Manager Athrough F
Administrative Services Manager Athrough F
Marketing Manager Athrough F
Utility Planning Supervisor A #hrough F
Engineering Supervisor Athrough F
Financial Analyst Athrough F
Financial Services Supervisor Athrough F
Senior Electrical Engineer Athrough F
Support Services Supervisor Athrough F
Technical Operations Superintendent Athrough F
Telecom Operations Supervisor Athrough F
Line Superintendent Athrough F
Assistant Line Superintendent Athrough F
Marketing Specialist Athrough F
Customer Service Supervisor Athrough F
Cit Attorne 's Office
City Attorney*
Assistant City Attorney Athrough F
Deputy City Attorney Athrough F
Risk Manager Athrough F
Administrative Management Analyst Athrough F
Cit Clerk's De artment
City Clerk Athrough F
Deputy City Clerk Athrough F
Cit Council
City Council Members*
Cit Mana er's De artment
City Manager*
Assistant City Manager Athrough F
Deputy City Manager Athrough F
Civil Service Board
Board Members Athrough F
*Reporting requirements covered by other law. Appendix A -Page 1
Claims Board
Board Members Athrough F
Commission on Disabilit Issues
Board Members Athrough F
Develo ment Services De artment
Development Services Director Athrough F
Community Development Program Manager Athrough F
Redevelopment Manager Athrough F
Development Coordinator Athrough F
Development Manager Athrough F
Development Manager, Housing Athrough F
Program Specialist II Athrough F
Administrative Services Coordinator Athrough F
Economic Develo meat Commission
Commission Members Athrough F
Film Commission
Commission Members Athrough F
Finance De artment
Auditor Athrough F
Treasurer*
Chief Financial Officer Athrough F
Supervising Accountants Athrough F
Purchasing and Payables Coordinator Athrough F
Financial Analyst Athrough F
Information Technology Manager Athrough F
Fire Department
Fire Chief Athrough F
Deputy Chief Athrough F
Division Chiefs Athrough F
Assistant Fire Marshal-Captain Athrough F
Training Director Athrough F
Assistant Training Director Athrough F
E.M.S. Director Athrough F
E.M.S. Education Coordinator Athrough F
Disaster Preparedness Coordinator Athrough F
Firefighter Inspector Athrough F
Fire Marshal ~-Division Chief Athrough F
Fire Code Compliance Officer Athrough F
*Reporting requirements covered by other law. Appendix A -Page 2
Golf Commission
Commission Members None
Historical. Advisory_Board
Board Members Athrough F
Housing Aufhori~y
Board Members Athrough F
Executive Director Athrough F
Finance Manager Athrough F
Housing Assistance Manager Athrough F
Housing Authority Manager A throw h F
g
Maintenance and Facilities Manager A throw h F
g
Public 1Norks Supervisor A throw h F
g
Housin and Buildin Code Hearin and A eats Board
Board Members Athrough F
Housin Commission
Commission Members Athrough F
Human Resources De artment
Human Resources Director Athrough F
Senior Management Analyst A throw h F
9
Librar Board
Board Members A throw h F
g
Libra De artment
Library Director A throw h F
g
Supervising Librarian A throw h F
9
Library Technician Order Clerk} A throw h F
g
Pension Board
Board Members A throw h F
g
Plannin Board
Board Members A throw h F
g
Reporting requirements covered by other law, Appendix A - Pa e 3
9
Plannin and Buildin De artment
Planning and Building Director Athrough F
Planning Services Manager Athrough F
Building Official A throw h F
g
.
Building Services Manager Athrough F
Supervising Building inspector A throw h F
g
Code Compliance officer A throw h F
9
..
Supervising Planner A throw h F
g
Permit Techn~c~an I Athrough F
Permit Technician II Athrough F
Permit Technician III Athrough F
Plan Check Engineer Athrough F
Plannerlll Athrough F
Planner II A throw h F
g
Planner I Athrough F
Combination Building Inspector Athrough F
Senior Combination Building Inspector A throw h F
g
Police De artment
Chief of Police A throw h F
.. g
Civilian Records Manager A throw h F
g
Police Captains Athrough F
Police Lieutenants Athrough F
Communications Center Supervisor Athrough F
Public Art Commission
Commission Members
Public Utilities Board
Board Members
Public Wnrk~
Public Vvorks Director
City Engineer
Publicvvorks Coordinator
Public V1larks Superintendent
PublicVVorks Supervisor
PublicVVorks Supervisor- Ferry Manager
Senior Civil Engineer
Supervising Civil Engineer
Associate Civil Engineer
Traffic Engineer
Survey & Construction inspector Supervisor
Senior Construction Inspector
Construction Inspector
*Reporting requirements covered by other law.
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
Athrough F
AppendixA -Page 4
Administrative Management Analyst Athrough F
Administrative Management Analyst
Environmental Services Athrough F
Administrative Services Coordinator Athrough F
Transportation Coordinator Athrough F
Recreation and Park Commission
Commission Members Athrough F
Recreation and Parks De artment
Recreation and Parks Director Athrough F
Recreation Services Manager Athrough F
Senior Services Manager Athrough F
Recreation Supervisors Athrough F
Park Manager Athrough F
Golf Professional Athrough F
Assistant Golf Professional Athrough F
Golf Course Maintenance Superintendent Athrough F
Social Service Human Relations Board
Board Members Athrough F
Transportation Commission
Committee Members Athrough F
Youth Advisory Commission
Committee Members Athrough F
*Reporking requirements covered by other law. AppendixA - Pa e 5
g
Consultants*
Consultants shall be included in the list of designated employees and shall disclose
pursuant to the broadest disclosure category in the code subject to the following
limitation;
The City Manager may determine in writing that a particular consultant, althou h a
~, ~ ~, 9
designated position, is hired to perform a range of duties that is limited in sco a and
. p
thus is not required to fully comply with the disclosure requirements in this section. Such
written determination shall include a description of the consultant's duties and, based
upon that description, a statement of the extent of disclosure requirements. The Cit
. y
Manager determination is a public record and shall be retained for public inspection in the
same manner and location as this conflict of interest code.
AppendixA -Page ~
DISCLOSURE CATEGORIES
An investment, interest in real property, orincome is reportable if the businessenti
. tY
in which the investment is held, the interest in real property, or the income or source of
income may foreseeably be affected materially by any decision made or participated in b
. .. y
the designated employee by virtue of the employee s position.
An investment, interest in real property, orsource of income orgift does not have a
foreseeable material effect on an economic interest~of the designated employee unless the
business, real property or source of income orgift may foreseeably require le isfative
g
action or permits from the City of Alameda or may foreseeably enter into contracts or
leases with or make sales of real property argoods or services to or be sold to the Cit of
. y
Alameda, a department thereof or the Housing Authority of the City of Alameda,
In general, that which a reasonable person would predict, anticipate, yr expect
beforehand, can be said to be "foreseeable", The term requires the application of
reasonable judgment to assess the degree of likelihood that a decision made or
participated in will as financial interest, V1lhere the likelihood is sufficiently great that a
reasonable person would predict or anticipate an effect on a financial interest, the effect of
the decision is foreseeable. Clearly, in the context of designating positions within a Conflict
of interest Code, "foreseeable" means greater probability than "conceivable", et less
y
probability than "certainly".
CATEGORY A -INVESTMENTS
All direct ar indirect investments of the designated employee valued over $2,000 in a
business entity, including any parent, subsidiary or related business, either 1 located in
~}
Alameda or ~2} doing business in Alameda.
CATEGORY B ~ INTERESTS IN REAL PROPERTY
All direct or indirect interests over $2,000 of the designated employee in real
property located in Alameda.
CATEGORY C -INCOME (OTHER THAN GIFTS AND LOANS)
All direct or indirect income of the designated employee aggregating $500 or more
from any one source, during the reporting period.
Appendix B -Page 1
CATEGORY D - LDANS
outstanding loans and loans received bythe designated employee from one source,
aggregating $500.00 or more during the reporting period.
CATEGORY E -GIFTS
Gifts to the designated employee from one source, which total $50 or more during
the reporting period.
CATEGORY F -TRAVEL PAYMENTS ADVANCES AND REIMBURSEMENTS
Travel payments to the designated employee from one source, which total $320 or
more during the reporting period. Reportable travel payments include advances and
reimbursements for travel and related lodging and subsistence.
Appendix B -Page 2
INCGMPATIBLE ACTIVITIES
~A} No officer or employee shall engage in any employment, activity, or
enterprise for compensation which is inconsistent, incompatible, in conflict with, or inimical
to hislher duties as an officer or employee or with the duties, functions or responsibilities of
hislher appointing power orthe agency. No officer or employee shall perform any work,
service or counsel for compensation outside of hislher employment where any part of
hislher efforts will be subject to approval by any ather officer, employee, board of
commission of hislher employing body.
~B} An employee or officer's outside employment, activity or enterprise is
prohibited if that:
~1 } Involves the use for private gain or advantage of hislher departmental time,
facilities, equipment and supplies; the badge, uniform, prestige or influence of the
departmental office or employment;
~2} Involves receipt or acceptance by the officer or employee of any money or
other consideration from anyone other than the City for the performance of an act which
the officer or employee, if not performing such act, would be required or expected to render
in the regular course or hours of hislheremployment as a part of hislher duties as a local
agency officer or employee;
~3} Involves the performance of an act in other than hislher capacity as an officer
ar employee which act may later be subject directly or indirectly to the control, inspection,
review, auditor enforcement of any otherofficer oremployee of the department by which
helshe is employed;
~4} Involves such time demands as would render performance of his her duties
as an officer or employee less efficient.
This Appendix C shall apply to all employees, officers and agents within the
agencies covered by the Code.
This Appendix does not incorporate by reference the definitions of the Political
Reform Act and the regulations adopted pursuantthereto, Interpretations ofGovernment
Code Section 1126 are applicable and interpretations of the Political Reform Act may
apply.}
Appendix C -Page 1
CITY aF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 1l, 2005
Re: Introduce an Ordinance Amending the Alameda Municipal Code by
Amending Subsections 8-26.1 (Use of Coasters, Roller Skates and Similar
Devices Restricted) of Section 8-26 (Coasters, Skates, Etc.) of Chapter VIII
(Traffic, Motor Vehicles and Alternative Transportation Modes) and 23-1.3
(Riding of Bicycles and Skateboards in Parks, Etc.) of Section 23-1 (Parks
and Squares) of Chapter XXIII (Parks, Recreation Areas and Public
Property) to Expand the Prohibition to Include Skateboards and Their Use
Within or Upon Any City Owned or Leased Property, Buildings or Structures
Unless Authorized by Subsection 23-1.3
BACKGROUND
The Alameda Police Department has actively enforced the existing Alameda Municipal
Code section prohibiting the use of coasters, roller skates, and similar devices upon the
sidewalks and roadways in the City's business districts. The Civic Center Parking
Structure located at 1 X15 Oak Street opened on February S, 2008. As of March 30, 2048,
the Police Department has responded to ~ 23 calls for service involving juveniles in the
Civic Center Parking Structure. Some of the calls are in response to juveniles
skateboarding in the structure. While the Police Department could cite many of these
juveniles for loitering ar trespassing upon City property, there is no Alameda Municipal
Code section that allows the department to enforce riding of skateboards and other coaster
devices within the parking garage or on any municipal owned or leased property, buildings,
yr structures.
DISCUSSION
The Alameda Police Department has worked closely with the City Attorney's Office to
expand the current Alameda Municipal Code Subsections 5-28. ~ and 23-~ .3 to establish
that the prohibition shat! also include the use of skateboards and other coaster devices
within or upon City owned or leased property, buildings, or structures. The prohibition
specifically applies to any parking lot or parking structure owned or leased by the City,
including the parking lot at the new Main Library, which has begun to attract
skateboarders. There is an exception existing for use of skateboards, roller skates, and in-
lineskates atthe Skate Park at Alameda Point; this exception has been left unchanged b
. Y
this ordinance. Vllith the implementation of this new ordinance, the Police Department will
City Council
Report Re:
Agenda Item #4-I
06-~ ~-os
Honorable Mayor and July 1~', 2068
Members of the City Council Page 2 of 2
be able to specifically cite skateboarders and other coaster violators ire the new Civic
Center Parking Structure.
BUDGET CGNSIDERATIONIFINANCIAL IMPACT
If the proposed amendment is implemented, there will be signs posted at the entrance of
the garage informing those present Qf the prohibition of skateboards and other coaster
devices in the Civic Center Parking Structure. The cost of the signs will be determined by
Public Works, and the installation of the signs will be performed by Public Works. There
will be no other expenses associated with the implementation of this ordinance,
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This Municipal Code change affects Chapter VIII Traffic, MotorVehicles and Alternative
Transportation Modes} by amending Subsection 8-26.1 Use of Coasters, Roller Skates
and Similar Devices Restricted and Chapter XXIII Parks, Recreation Areas and Public
Property} by amending Subsection 23-1.3 Riding of Bicycles and Skateboards in Parks,
Etc. }. Each section has been thoroughly analyzed and found to be compatible with the
proposed amendment to the Municipal Code.
RECOMMENDATION
Introduce an Ordinance amending the Alameda Municipal Code by amending Subsections
8-26.1 (Use of Coasters, Roller Skates and Similar Devices Restricted) of Section 8-26
(Coasters, Skates, Etc.) of Chapter VIII (Traffic, Motor Vehicles and Alternative
Transportation Modes) and 23-1.3 (Riding of Bicycles and Skateboards in Parks, Etc.) of
Section 23-1 (Parks and Squares) of Chapter XXIII (Parks, Recreation Areas and Public
Property) to expand the prohibition to include skateboards and their use within or upon any
City owned or leased property, buildings or structures unless authorized by Subsection 23-
1.3.
Respectfully submitted,
~ ~~.~
Walter B. Tibbet
Chief of Police
WBT:jrs
CITY OFALAMEDAORDINANCE No.
New Series
E
o
AMENDING THEALAMEDAMUNICIPAL CODE BY AMENDING
~' SUBSECTIONS 8-26.1 FUSE OF COASTERS, RGLLER SKATES AND
~, ~ SIMILAR DEVICES RESTRICTED} OF SECTION $-26 COASTERS,
~ , ~ SKATES, ETC.} GF CHAPTER VIII TRAFFIC, MOTOR VEHICLES AND
~
~ ALTERNATIVE TRANSPGRTATI -
GN MODES} 231.3 PRIDING OF
~
a BICYCLES AND SKATEBOARDS 1N PARKS, ETC.} OF SECTIGN 23-1
~, SPARKS AND SQUARES} OF CHAPTER XXIII SPARKS, RECREATION
~
}
AREAS AND PUBLIC PROPERTY T4 EXPAND THE PROHIBITION
T4 INCLUDE SKATEBOARDSAND THEIR USE IN CITY OVIINED OR
LEASED PROPERTY, BUfLDINGS OR STRUCTURES UNLESS
AUTHORIZED BY SUBSECTION 23-1.3
BE IT ORDAINED by the City Council of the City of Alameda that:
Section 1. The Alameda Municipal Code is hereby amended by
amending Subsection 8-26.1. Use of Coasters, Roller Skates and Similar
Devices Restricted as follows:
8-26.~ Use of Coasters, Rosier Skates, Skateboards and other
Similar Devices Restricted
It shall be unlawful forany person upon rollerskates or riding in or by
means of any coaster, skateboard, toy vehicle or similardevice to go upon any
roadway or upon the sidewalk in any business district, or any property, building
or structure owned or leased by the City.
Section 2. The Alameda Municipal Code is hereby amended by
amending Subsection 23-1.3. Riding of Bicycles and Skateboards in Parks,
Etc. as follows:
23-~.3 Riding of Bicycles and Skateboards in Parks, Etc.
It shall be unlawful when and where posted for any person to operate or
ride a bicycle, or skateboard, propelled wholly or in part by muscular power,
within or upon any public park, playground, or school property in the City or
parking lot, parking structure awned or leased by the City. The use and
operation of skateboards, roller skates, and in-line skates shall be authorized at
the Skate Park, at Alameda Point. All persons using, operating, or riding a
skateboard, roller skates, or in-line skates at the Skate Park, at Alameda Point,
shall wear a helmet, elbow pads, and knee pads at all times.
Section 3. Severability Clause. It is the declared intent of the City
Council of Alameda that if any section, subsection, sentence, clause, phrase, or
Introduction of ordinance #4-I CC
06-17-OS
provision of this ordinance is held invalid or unconstitutional by a court of
competent jurisdiction, such invalidity or unconstitutionality shall not be so
construed as to render invalid or unconstitutional the remaining provisions of
this ordinance.
Section 4. This Ordinance shall be in full force and effect from and after
the expiration of thirty X30}days from the date of its final passage.
Presiding Officer of the Council
Attest:
Lora Weisiger, City Clerk
City of Alameda
~~****
I, the undersigned, hereby certify that the foregoing ordinance was dul
. y
and regularly adopted and passed by the Council of the City of Alameda ~n a
regular meeting assembled on the ~ lth day of June, 2008 by the followin vote
g
to wit:
AYES;
NOES:
ABSENT;
ABSTENTIONS:
IN vvITNESS, vvHEREOF, I have hereunto set my hand and affixed the
official seal of said City this day of June, 2008.
Lora vveisiger, City Clerk
City of Alameda
CfTYQFALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 1l, 2008
Re: Hold a Public Hearing to Adopt a Resolution Authorizing Collection of
Delinquent Integrated vVaste Management Accounts by Means of the
Pro ert Tax Bills
BACKGROUND
The State Public Resources Code and the Health and Safety Code require proper disposal
of all refuse and discarded materials. To ensure these required public health standards
are met, the City requires all residential and commercial properties to receive and pay for
Integrated vVaste Management ~lwM} services, as provided bythe City'sfranchisehauler,
Alameda County Industries ACI}. Collection services maybe paid by the property owner
or a tenant; however, since 1996, the City has held property owners responsible for
delinquent accounts that are unpaid by their tenants.
In accordance with Chapter XXI, Solid ~Illaste and Recycling, of the Alameda Municipal
Code RAMC}and the FranchiseAgreement CFA}between the Cityand ACI, ACl mayassign
delinquent ivllM accounts to the City for collection through the property tax. Prior to
assigning their rights to the City, ACI is obligated to make at least four attempts to collect
the delinquent accounts. The City Council is required to hold a public hearing prior to
collecting through the property tax bills. 0n May 20, 2008, the City Council set June 1l,
2005, as the date for this public hearing.
DISCUSSION
4n April 9, 2008, ACI assigned 86 delinquent IVIlM accounts to the City for collection. In
accordance with the AMC, the City sent letters to the owner of the properties that had a
delinquent account, requesting immediate payment by 5:00 p.m. on June 1l, 2005.
Although not required, a second reminder letterwas sent to the property owners prior to
the hearing date. The letters stated that if payment was not promptly received, the City
would consider collecting the delinquent accounts by means of the property tax bills. A
cover sheet stating, "Important Notice, Please Read or Contact the Public Works
Department at 149-5540 for Information," translated into the six most commonly spoken
languages within the City, was included with each letter.
Since ACI's assignment ofdelinquent accounts to the City,15 delinquent accounts have
been resolved. Six accounts have been paid in full, and nine accounts were removed from
City Council
Public Hearing
Agenda Item #5•A
os-~ 7-os
Honorable Mayor and June 1l, 2008
Members ofthe City Council Page 2 of 2
the list because they were erroneously reported by ACI. Currently, l1 accounts remain
delinquent. Pursuant to the AMC and the FA, the City is obligated to pay ACI for all
delinquent accounts. Accounts that remain delinquent and are not approved for collection
through the propertytax billsareconsidered "bad debt,"and could resultin an increaseto
the rates in order to recover the "bad debt".
The total sum of unpaid delinquent charges consists of the unpaid balance and the City
fees. City fees include interest, administration costs, and the consultant fee for filing with
the CountyAuditor. The listofunpaid delinquentchargeswill beforwarded tothe County
and placed on the property tax bills. As the deadline for resolving delinquencies is 5:00
p.m. on the day of the public hearing, an updated list of lien properties will be provided at
the Council meeting. A draft list is included as Attachment 1.
BUDGET CONSIDERATIONIFINANCIAL IMPACT
The total amount due for this group of non-paid accounts, not including City fees, is
$30,526. Since the City receives a 10% franchise fee from ACI on all paid accounts, the
loss in General Fund revenue is $3,052. Staff estimates the cost to administer this
program is approximately $5,000 per year, and the lien program is structured to provide full
cost recovery for the past due accounts. Adoption of the resolution to collect delinquent
charges on the property tax bill will result in no impact to the General Fund.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
The City's integrated Waste Management Program is consistent with the General Pian
Health & Safety Element Guiding Policy 8.4.k and is consistent with the Waste and
Recycling initiative of the Local Action Plan for Climate Protection.
RECOMMENDATION
Hold a public hearing to adopt a resolution authorizing collection of delinquent IWM
accounts by means of the property tax bills.
Resp submitted,
G~ ~~ `
Matthew T. Naclerio
Public Works Director
MTN:MFD:gc
Attachment:
~. Lien list of properties
~~ ~m
~~
By: Maria F. Di Meglio
Environmental Services Manager ~ ~
cc: Louie Pellegrini, ACI
H
Z C7 ¢¢ m WSW}U] „.,~~~Z~W~lYC7 =W(I)C 0~~~~ Z W W ~W
0 z ~ U gy=p ~¢¢¢ ¢~^ W {/)JU` w~Qw}zJ^~ ~
~ ¢°~W~~¢om~?}w~~QQ ~~~Q~^ ~JWc~ZQ¢w_zw?~wUm~~~-w~~~p
Q JY~W~SJw~~J~2O~Zf(A2~o~S o~J~f~CO~Z~tSwW~]~__J~QZ_~o~S~JW~~~Z~~
~ ^V^F'^Of-'}~JU~S~¢^UZ =gyp Z aZ^^~OZJ 1110 ~-=]=W!L]¢ q'f
~ ~~Q~~ z~~~S^~m~~o~o~~go~~~~oz~o~;a=Q~aQ.wmQ~°~~~wa
~ Q = ¢ ~cn W ~wz¢z~~w =~= UWU~~~ Z U ~~ J~
z w ~ z z °-¢~ a ¢ ~ ~ w ~ w ~ _~
W ^ ~ Y ~
z
~ z
0 0
U ~ ~
Ww ~
° ~~~~ ZNaz ¢ =N ~ ~ W ~¢~wZ tr cn0 Z
a ~~°O~ww~wc~= owOQYWC7aWZYJ¢pW}~-Z~~ptY¢W^t7W~u~wg^~~
0 c~~ZZf-=~wWZZ]UJ~¢~~~ZtA~?tYW^ J~QF-- (p~UO~~Z=~~ZQQWN
~ ¢pQYw~~~ooogWp z~m0~'~=g~'~~oQ°~Q~wzO~-^o~¢°~U~^
a mJm t~WOWU mOQ=U¢wW UUZ¢¢C7 v~~t~QYO^^g~~¢~~JW^[~
¢ ¢ mW o
~ ~ ^ ^
z
^^ wwww ^
¢ »» W ¢¢ ¢ ¢ ~¢ ¢ Q
~-~~w~QO zzzz~J~~##w~ w0 ~ww ~>-~-~w ~w~~~~
www^~ ^^ wwwwwJwwww^w ^rY~'~w» ww~ w w0
~~ » » ww _~~ W w^ w^wwww
ww~z ¢¢U w¢ww U
rY ~ Z W ^ ~ ~ 0 0 ~ ¢ ¢ ¢ ¢ [Y ~ ~ tY Z Z W ~ » W ~ ~ ^ ^ Z Z ~ W W W ~ Z ^ Z W W W W ~ ~
O ¢¢ cn00zww¢~!r^Zwgzw~tr~~~^
v~ic~njQUOp~~ ~~~~v~'iwc~nc~nww~~- ~~UUw~~ ~~w]¢wjQr~nc~nr~n~°z
N ¢ ma >j>j ^ ¢¢ ~ ¢ Q¢ ¢ a
w
v
^ ~
a
W ¢¢ ¢~ Q Y JJJ ZWWCnOZ JOZ }' Y
U O^~Z1Y22 ¢¢¢¢ZOtYtY¢¢ Z C~C7 WW¢~"'^I-~~WZZZ ~~
2 2 W l11 ^ W W U U~ Z Z Z Z¢ Z¢¢ tY ~~~ p W W] W 2 J J Z~~ Z 2 2 2 Z -1 J tY ¢¢¢¢ W
~ ~~~g{~Jm¢¢^wwwwmg^^1-~H¢ZJJ~OaU~ U~ -mz C7 C7(~~00^ ~~
~ rn^Q¢~JlYWW¢^~]^0! WWZZZ JJ U2 ~-----¢UU~ {p
W J J¢¢¢ LO m O m CO m m^¢ U U W W W= J O O O~ O W W Z U] ¢ Q¢ J Z Z Z O O O Y}
N ¢¢ m m m m U U U U U U U U U O^ W~ OW 0 2 2 2 Y J~~ Oa 0
U
oooNooo°"~~°c~vrvi~oN~vorrnnvrvo~ o N ao (D~^f•l!7
r r~ N M r N O N rN- O r r~ r r W~ N ti N ~ ~~ ~ Cf7 ~' OQ N~~~~ 6N3 M~ ~~ h^ N ti~ Q~ N
C'7 r r r r
^ c? ~ r (~ W ~ ^ In ~- O ~ l~ f7 O N C7 DO ^ (D t''7 {'0 ~ O r OR ('') 'tr O ~ (~ (fl [7 [~ N N (Q ti d' D M O [7 lI~ r (")
W o0 d' (fl t~0 C+] tY] (D lf} f~ N c~ (D (p ~i7 O O (0 CD a0 N M N O ~ (+~ ~ t- O r N fti N ~ l~ h M N N N ti N ~ N u7 ti O
W h N o3 T- ^ r^ O N N O ~~ '~ D O N l[7 U7 ~ [D N 00 ti r N N N [D N f~ ~ N (D ~ r C'J ~- Q 00 t- N N N) 00 r
W N M (Q lS7 63 [~ (D O O (A O O 00 r N ['J 00 N C4 O ('~ ('~ r- l0 l'~] O r (~ O C'7 r r-~ r 00 (D D D^ D [D r N ("] M l17 r
('~ N r D ~ ~ d' t0 M ('q [D f~ fp lS) [7 l!7 r (D lf7 N N ~ N ~ li7 r lf7 ~ r ~ N ~ ~!? C' ('] N ~ lf} N In O ti ~ ~ ('') ~
U; cv ri
Z
Q
m ~69rgrf}cfr64~cf3cf}r~r~FR~rf}~~#~rgrgcf}~~ri4ci3r~U3~~H3f+4r~H}rgr,4rf#Ef3rflrg~5g(~g~6g6gyg5Fi
r cfl o C~ r f~ C? ~ (~ (0 ~ c0 r .- f~ f0 f~ f~ op f~ r N (~ ~ ('~ f~ r (D fD N o0 C~ (D D D (D ^ C7 oq ~ (~ ~ N O O N
J O I~ ^ c'7 N ap U7 'd' f~ O ~ N N O ~ O r 00 f~ O o0 W (D M l17 c0 cD D 47 O I~ f~ ~ O r oy c'7 ap a0 i4 O ('') D O I~ h
Q V~' ~ N N (D ^ (D o0 (~ O N (0 f~ ~ ~ O N (0 1~ N ~ N (D d' a0 N ~ r (D CO f4 d' u7 r O ['~ 00 N ^ 03 ~ ~ ('7 (D (D N N
~ r
64 b4 (fl EA ~} d} fR b4 69 d9 59 b4 EH d} ff} b4 d3 59 ffl EA H9 d3 F~} h4 d3 d3 d`} 64 Efl 6~} H3 b4 d9 (fl fA b9 b4 4fl ER 64 d3 (fl ER b4 d9 FA
W
W, o 0 0 0 o v v o 0 0^ o v v^ D D o 0 o v^ o 0 o v o D o o v o D^ v o o^ o D o 0 o D v v
W o o D^ o o D o v o D o 0 0^ o o D D o D D^ o o D v o^ o 0 0 0 o D o 0 0 o a^ v v^ o 0
o 0 0 0 o v v o 0 0 0 0 0 o a o 0 0 0 0 o a o 0 0 0 o a v o 0 0 0 0 0 0 0 0 o v o 0 o a o v
rryy r r r r t" r- r r t^ r r r T r r r t- r r r r r r r t- r r r r P r r T r r r Y r r r {~ r r r ~^ r
T_r
J
E9 ER EF? b4 6F} FH 64 69 d9 59 h4 d} y} 4'3 64 d} b9 to b9 Ef} EA h4 69 69 /fl ER 69 {f} d3 !fl ER Efl ER Efl 64 d} bg Efl 64 64 d9 6R d3 b4 Efr EF}
W
W D O o O O O O O O O O O O O O O O D D O O O O o O o D 0 0 0 0^ O O O O O O D^ O D D O 0 0
W o o v o o v^ o o^^ o D v o D a v^ o o^ o o v o v o 0 0^ o 0 0^ o v o v o o v O D o 0
~'~". U] l~ lf) u7 lf7 l[} ltd IN l(} llj In N In lC7 [{~ L~ L(1 l[) ~!) I!') l17 lt7 In l!7 L~ l(1 LC7 I!1 N In ll7 N ~} In ltd N In l{j l0 I!7 l~ In I!7 l!7 lf7 l!1
Z: c7 C7 Cr1 c~ c~ M C~ c~ Cf? c'') c~7 [~ C'7 ('~ (+7 (~ M Cry c7 c~7 (0 (~ [q (~ M ('0 C~ c~ CO M M {r1 (+? (r7 Cr7 [7 C~ c'') ('~ [~ M ('r3 c7 c'7 (+? M
Q ~rry4~c~tr~rgcfrEf3rg~~b9ri?rirri9EA69rgbgd3dgr~cf#r~}~,gFf3sgcf}rr~r~r~tgcflEArf}~}r~yrf3~cf16H~~~~~
F '~` (D O cr1 r f~ cf} ~ (~ SD ~ (Q r r I~ (fl f` f~ a0 c7 r N (0 ~' (~ f` r iD (D N o0 Cq (0 D ^ (D O c~ DO ~ (~ ~ N O (D N
{n D ti D M N GO In ~ ~ D ~ N N O u? D r GO f~ O Op Q3 (D Cr] lL~ (D CO O N Q1 h h ~ O r ^ C'7 00 00 (p ^ ('7 ^ D ~ n
W:. SD f~ f~ ~ In i- M r ~' {ti ~ N (D (D U7 f~ ~- N f~ D ti ~ O cq f~ O fD r o0 t- O ^ D ~ D Cr? ^ lf7 C'7 O O D r r f~ O
W r N N N N N P7 r r p] ~ M N r N N [''7 N N N f~ N N r N N N N N N ~-' r N N r N~ C~ N N r N
~- r
~"
Z
b9 6~F 6G} ~3 6q 64 6'} 69 EA 6R d} ~} EA EF} d} FR 69 Ef} FR b4 H9 y} bg !fl ER 69 69 ER Ff} ER EA b9 y} 64 bg bg 64 ER ER FR 64 69 EA 5R EA 64
D ti ~ N N r r [0 O u7 u7 GO ~ N N O (Q r N c7 N r GO (D CO r N W (`7 r- 00 M f~ (D N fD (0 ~ tD (D O iD r (D u7 r
W ti CQ (0 ~ r lf~ r O O N O M~~ u7 O~ Op O I!7 l,() (') N O I~ O Lf3 m fp f~ O N O l17 (fl (D N~ L+') O N O ('7 lf} O cr1
V cD N (D u7 O d' N~~ p) cq d' M (''7 0'D cD O ti M v P7 u7 ~ D o0 h [~? N N <<7 N N O M r N GO O r~ h O N O In N
Z (D (D r In N (D ^ N ~ O N O O ~ l,() (0 r ~ O ~ (0 (Q D 00 u7 N 'cf' (0 ~ fD [D ~ ~ r O f') (~ (~ C7 01 r ('') (D (D O '~
Q N d' ~- a0 d' c7 ("7 u7 N N lf) I~ N ~ N ~ D N ~ r tt M 0) ('7 ~ ~- ~ C7 r- (~ r (+~ 'tl' ~ M N C~ ~ N ~ op fD L'~ ('~ N ('')
J N N
a
m
W.
W
~_
U
N
W l~ ~ w 0 ~ pNp
m oovv~-o
~ cvocoQ~n~-
~ ~7 "~ N D ~ M
Z `Q p O v r r
a ooQoo
0
r Q] l,f) O lf] !~ O r N N O O (0 ~ f~ O M I!7
O N U7 r O D r r N 0 lI~ r Q O r r tt O
^ D v o v v o 0 0 0 0 0 0 0 0 0 0 0
cp cD ti- [~ u7 N N ('q o0 u7 O I~ ~ as ~ ^ rq ~t
GO M N M N D r^ (0 N M o0 N (D a0 (0 [~ (+~
O O r c+') C~ N d' ~ D N N r- ~ tt M N r r
r r D 0^ D O v r r ~- O O O o v 0 0
„ ~ ~ ~ ~ ~ ,
~ ~ O M N N C'7 M ~ [t tt O (+~ d' (f} r Qj D
ti~ ti ti~ n r~ r~ ti~ ti ti n ti ti ti m co
0 o v v o 0 0 0 0 o v o 0 0 0 o v v
lI7 N r r- r ~ 1~ r- N U7 ^ (~ W ~ O N l17 ~ 47 op
~ (Q D N N~ N D r~ r C4 r O r N D O~ GD
0 0^ v o o D v o 0 0 0 0 o v v o o v o
~ fD D [p ~ r I~ ti Qi p N f~ ~ GO r 0 r ll~ (A N
'~ ~f'? [+1 N r 'tit D O N N f~ N e- O o O N r (+') ~t
c''] cr} N ~t a] O D cri ~ ~ d' r7 ~ O c~ N N N c'] O
r r^ o v r o v v v o r o o v o o O r r
~~ r (+7 N~ Q7 N~ M~~ M O N r r r~~
ti~ ti ti ti~ m ti ti r. ti ti r• m ti ti r~ r~ ti ti
0 0 0^^ o v O O o^ v v v o~^^^ Q
City Council
Attachment to
Public Hearing
Agenda Item #5-A
n~.~ ~-nR
p^O¢0 ~ ~ w ~ ~
Z~U°~Z~m(A~~~WWWU' JOZ ~U~}, ~
o~¢oo°~~=w~ZZW?Ww~g~~ ~~i~
Y~,~QY~~¢~xo~~Q~WWZ=~~~~?0
~~c¢n¢~WmU~~ ~zmz~~m pp ¢
W~ J~ W ¢ W ¢ ~ J~
~ ~ 7
}
0 ~
g ~ ZZZ Z ~ ~wacn
~aa cnu~ aw z
}¢cncn} ~~O~wO~=FC7~w=Z~~Ow=w~
O J ¢owmwwzzcnc~¢~=]¢¢Wgac~=Q
2 U ¢¢~ Q ~J
~ w ~ W ~ ~ # ~
W~W~WI-~WW
~z~w~wwwz
Z W Z~ Z W W~¢
W~WZW~~I-J
aQa~¢nn`~
~ ~ W
~~~ W Z Z Z ¢ W
~~ f! W Q 7~]~ W Z W~ W ~
OwwW~Q¢¢a¢~gj~~~W
==~z~~~ ~
UU ¢
Z
~~u.~~~a¢Qa~zzQQZZZ~~~zzzZ
¢QQQQ~aaZZ~c¢nc¢n~~c¢nc¢nc¢nw~QQQQ=
aaawd WWd ~o~~~~Q
ww ~
h D L(} r h N h O O O h I~ D e r l!') O r N~ N r 00 ~
~ N~ N~~~ ~~~ r~~ N~ N O N N~~~ D N N
00 ~-' N N ['] C'7 ^ ~ l!7 r p r- l!7 In r h N M N (D O O [Q ~ In N
N O (~ C'7 00 N In N GQ cD N N f~ ^ p aD ~ N O np h ^ I~ [~ O ~
GO r N C7 O N o '~` (D D r (D •-- O L''7 h r- N f+'} f~ ti` O fA ~ r'
00 I!7 ~ (Q C~ c'7 (0 r ~ ('~ O l!7 0 ^ ~ 00 C~ ('~ O h W o 'ct' d' ~ ~
lf} N u7 N r ~ C7 tp M ~ h N ~ N In CO ~ N fD ^ r r r ~
In
C'"l
bg Ef} E,4 Eft H} 69 4r4 Eft EA b4 6c} Ef} Ef} Eft Ef} Ef} (ft 6R Ef3 Ef} Ef} Ef} Ef3 Ef} Eft Eft
h LO h (Q h N (A (~ ^ ~ ~ fp Qi In D (r7 N N ~ N N ^ (D N ~ ~
~ cD ~- ('~ c'') ^ GO h O f7 r D r N p f~ I.[) ^ ^ GO O ~ h cD 'cr flp
D CO ('~ h 0 (0 N u7 N h N (0 u7 h 4~ Lf) ~ (p D^ h tY7 O D O
c0 l!7 h U7 u7 c~ cD fD co c~ 00 u] co ~ N h op co l[? ab ~ 0) ~7 u7 u7 N
0
Sri
69 Ef9 Ef} E!3 Ef? Eft EA Eft Ef} Eft Ef} &4 Ef} Eft ty9 Ef3 Eft Eft ER 64 Eft (fl tft Ef} Ef3 ff}
0 0 0 o v o 0 0 0 o a o v o 0 0 0 0 0 o v o 0 0 o p
o v O o 0 0 0 o a o o O o o^ o a o 0 0 0 0 0 o a p
0 o v o v o 0 0 0 o v o v o a o a o 0 0 0 0 0 0 0 0
r r t- r r r r r r r- r r r r-~ r r r r r r r r r r r
r
h
Ef} 44 69 (fl Ef3 Ef} Eft Ef} b9 Ef} Ef3 EA Ef9 Eft Ef3 Ef} Ef3 69 d`l ER 6f3 Efl Ef} Ef} 64 69
0 0 0 0 0 0 0 o v o 0 o v O o 0 0^ v o a O v o o p
0 o a o 0 0 0 0 0 0 o O v o o a O o 0 o v o o^ o 0
l!') L~ l!7 l!] tl7 l!'7 Ln In lf? lt] l17 1.f) l(7 lt7 !n 1!} l!7 N lf') I!3 L(] l!7 lt7 lf') l~ ~
c~ C~ c'') c7 (~ c7 C7 C+7 tY} C~ e'] C~ Cr1 ('~ C~ C] C~ c0 (~1 ('] (+'} M ('~ C~ C'] ~
N
ER Ef3 Efl Ef? Eft Ef3 Ef3 Eft b'} Efl Ef} b9 Ef3 Ef} Ef3 Ef} Ef} Ef} Eft Ef} EA Ef3 ER Ef} Eft 6~}
h (D h SO h N fD (`7 D~ ~ O D N ^ M N N ~ N DO ^ (D N d' r
~c~~r7r~rno~hor~ro,r~oh~rrnoooo~~ca~ op
N r D N N r h O h N h ~- O N 'd' O~ r~ l,f) N o0 N N 47
r r N r N r N r N C'7 r N r (~ ~ N r fir] ~ ~
t~
ER Ef} 69 Ef3 Ef} Ef3 Ef3 6c} Eft Ef3 Ef} Ef3 Ef} Ef3 Ef} 6c} Ef3 Ef} Efl EA Ef} Ef3 5F} Ef3 Ef} 6F}
ru7N(D(Arc~~-(pf~(pNODNrt'[~raO~NONNr r
ap ~7 d' W ~' tY! h i17 I~ NON N N m r D (~ m D O O O h [D ~
h ~ D In O u} f~ In d' N ^ D (0 N ~ N r- In [~] h ~ (0 (D ("7 O ~
N D cD v op (D D~ W h r m M ~ c+'] r~ cD [~ D O O Q~ Q~ ^ N
N r ~ N M N C~ N (r} (0 r c~ fy In h ('7 N l!~ GD ~
0
M
Ef} EfJ EA Eft (~} Ef3 Eft Eft Efl Ef} Ef} Ef} 64 ER Ef} Eft Eft Ei4 Ef3 (fl Eft Ef} EF} Eft Eft bg
N
~ N o0 (D eF ~ N D O cr} ('] o ^ ^ 00 ^ ~ (~ (0 O ~ 00 ~
v 0 O 0 0 (fl ~- N X 0 0 P7 ~ u) r N 0 (+7 r N O r^
~ D O ~ O O o D ~ D Q ~ ty o 0 0 0 0 ~ O D O O
(D ~ (0 (0 (D r N ~ N N N C~] o r 00 00 N f~ h 00 V7 07 [0
('') N {'~ ('~ C'] ap u7 ~ lf7 D ^ r DO t'] DO D N N ~ r ('~ r (']
~ N ~t ~~ r ~- r C~] M Cry N O M (~ Cr1 (~ M~ N N N O
D ~ O O ~ O D D ~ o O o m O D O r r O o 0 o O
~ r d' ~~ O Q o ~ M ('7 r O N ('7 N~ d' ~ r r r~
h h h h h h h f~ h I~ h h~ h I` h h h h h h h (O
O o 0 0 0 0 0 0 O Q O D h O O D O D O D O o 0
0
Ms. Gail Carlson
City of Alameda Public Works Department
950 V~. Ma11 Square, Room 110
Alameda, CA 94501
Ms. Dorothy Bensonl Bernard Benson
1715 Buena Vista Ave #A
Alameda, CA 945x1
Acct. #441922-001
June 1 ~, 2005
Dear Ms. Gail CarlsonlCity of Alameda Public Works Dept.
We are truly sorry for the delinquent bill with Waste Management, and we would
like to make short term arrangements to have the sum paid in foil on or by July 31, 2408.
Please hold off an any and all liens on our property.
We owe Waste Management the delinquent amount of $684.45, and we would like
to make a payment arrangement that would pay off the aforementioned debt by July 31,
2008. This would include making a partial payment of $342.65 on July 1$, 200$ and the
remaining balance of $342.00 to be paid on or before July 3 1, 2008, which would make
the delinquent bill paid in full. The account reference number is #0019Z2~441,
We would be truly greatful if you would agree to this, or any similar payment
arrangements so that we may pay this bebt off in full; and to stop any and all further
actions to place a lien on our property. Thank you so much.
Sincerely,
Ms. Dorothy Benson/ Mr. Bernard Benson
Account Number 001922-001
Re: Agenda Item #5-A
as-~ 7-oa
CITY OF ALAMEDA RESOLUTION N0.
E
~°
0
~o
as
0
~.
AUTHORIZING COLLECTION OF DELINQUENT INTEGRATED
WASTE MANAGEMENT ACCOUNTS BY MEANS OF THE PROPERTY
TAX BILLS
~111HEREAS, pursuant to Alameda Municipal Code Section 21-20.6, the
amount of charges, penalty, and interest imposed is assessed against the
' ° ro ert and if not aid w '
app y p hen due, shall constitute an assessment against the
;~ property and shall be a lien against the property; and
,~
V1IHEREAS, pursuant to Alameda Municipal Code Section 3-58.16, the
Public Ullorks Director shall file with the City Manager a written notice of those
persons on whom the Citywilifile liens; and
VIIHEREAS, upon receipt of such notice, the City Manager shall present
same to the City Council.
NOV11, THEREFORE, BE IT RESOLVED by the Council of the Cit of
.. y
Alameda and pursuant to Alameda Municipal Code Subsection 21-20.6b:
1. The City's Franchise Hauler, Alameda County Industries ACI , has
}
submitted a list of delinquent accounts and corresponding properties.
ACI has established that each delinquent account is at least 60 da s late
y
in payment.
2. ACI has established that it sought collection for one yearfrom the invoice
date and has made at least four efforts to collect on the Jelin uent
q
account.
3. On Apri! 9, 2008, ACI assigned its right to the unpaid accounts to the Cit
y
+n writing.
4. City staff provided the City Council with a report and filed said re ort with
. p
the City Clerk listing each property and the amount due in un aid
p
charges, plus any penalties, interest, and other collection fees.
5. On May 20, 2008, the City Council set a public hearing for Jelin uent
. q
integrated waste management charges for June 1l, 2008,
6. On May 21, 2008, and June 10, 2008, the City Clerk mailed a first and
second letter to each property owner requesting payment and statin
. g
that if payment was not received by 5:00 p.m. on June 1l, 2008, the Cit
. Y
will hold a public hearing at 7:30 p.m. ~n the City Council Chambers to
consider placing a lien on the property in order to collect the Jelin uent
. q
amount through the property tax bill.
7. 4n May 34, 2008, and June 2, 2008, the City Clerk published a le al
.. 9
Notice of the filing of the report as well as the time, date, and lace for
p
the public hearing to be held on June 17, 2008,
8. On June 1l, 2008, the City Council held a public hearin and confirmed
g
the staff report and directed the City Clerk to forward to the Count
Y
Resolution #5-A
~Y~~ ~rOM
Auditor the total sum of unpaid delinquent charges including an
Y
penalties, interest, and other collection fees.
******
I, the undersigned, hereby certify that the foregoing Resolution was dul
y
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the 1lth day of June, X008, b the followin vote
Y g
to wit:
AYES:
NOES:
ABSENT:
ABSENTI~NS:
IN 1NITNESS, v1rHEREaF, I have hereunto set my hand and affixed the
official sea! of said City this ~tn day of June, 2008.
Lara UVeisiger, City Clerk
City of Alameda
CITY 4F ALAMEDA
Memorandum
To: Honorable Mayor and
Members ofthe CityCouncil
From: Debra Kurita
City Manager
Date; June 1 1, 2008
Re: Adopt a Resolution Authorizing the City Manager to Apply for Regional
Measure 1 Bridge Toll Funds, Including Five Percent Unrestricted State
Funds and Two Percent Bridge Toll Reserve Funds for the Qperating
Subsidy and Capital Projects for the City of Alameda Ferry Services, and
to Enter into all Agreements Necessary to Secure These Funds for Fiscal
Year 200812009
BACKGRQUND
In November 1989, voters approved Regional Measure 1 ~RM1 } authorizing a toll
increase of $1.00 for vehicles on all state-owned bridges in the Bay Area. Up to three
percent of the revenues derived from the toll increase are made available for
transportation projects that reduce congestion on these bridges. Under an agreement
with the Bay Area Water Emergency Transportation Authority, the Metropolitan
Transportation Commission MTC} approves projects and distributes RM1 funds. The
funds are divided into north and south bridge groups, as well as operating funds and
capital funds. The Alameda ferry services are eligible for the southern bridge group
operating and capital funds.
Qn April 25, 2008, MTC issued a Call for Projects for fiscal year 2008/2009 with an
application deadline of May 14, 2008. Consistent with past practice, staff submitted a
draft application to meet the deadline, with the understanding that the application would
be modified based on the City Council's review and approval of the draft application on
June 17, 2008 .
DISCUSSIQN
Applications for Operating Funds: MTC estimates that the southern bridge group
operating funds will be $1,591,046. Qf this total, City staff estimates that $1,560,046
will be available forferry operations.
• AlamedalQakland Ferry Service ~AQFS} -The City requests $1,056,046 in RM 1-
5% revenue. The AQFS operating budget is estimated at $5,504,577. Adoption
of the final pro forma budget is also on the June 17, 2008, City Council agenda.
Projected A4FS revenue consists of:
City Council
Report Re:
Agenda Item #5-B I
06-~7.os
Honorable Mayor and
Members of the Council
June 17, 2008
Page 2 of 3
^ RM 1 - $1,056,046
^ Measure B - $918,600
^ Port of Oakland - $83,117
^ Miscellaneous Revenue - $63,772
^ Farebox Revenue - $2,387,000, assumes the City Council's approval of
the proposed fuel surcharge.
^ AlamedalHarbor Bay Ferry ~AHBF} -The City requests $450,000 in RM1-5%
revenue. The AHBF operating budget is estimated at $1,876,960, which includes
$195,000 for capital projects. Adoption of the final pro forma budget is also on
the June 17, 2008, City Council agenda. Projected revenue consists of:
^ RM1 - $450,000
^ Measure B - $185,400
^ Transportation Improvement Fund ~TIF} - $466,560
^ Lighting & Landscaping Assessment District ~LLAD} 84-2 - $65,000
^ Farebox revenue - $710,000, assumes the City Council's approval of the
proposed fuel surcharge.
Applications for Capital Projects: Southern bridge group funds available for capital
projects are $363,868. The City is submitting two capital projects for RM1-2% funding.
These are:
• Encinal Main Engine Re-Build -This project provides for the scheduled overhaul
of the two main engines that were purchased and installed in 2003. ~Jllork
includes engineering, materials purchase, and labor. The total project cost is
estimated to be $277,000. Funding consists of: $144,868 from RM1-2%, and
$132,132 from Measure B.
• Harbor Bay Terminal Barge Dry-Dock -This project provides for shipyard repair
of the City-owned terminal barge. Project tasks include: a} rental, modification,
and installation of a temporary barge to permit continued ferry operations; b} dry-
docking and repair of the City-owned barge; and c} replacement of the temporary
rental barge with the refurbished City~owned barge. The total project cost is
estimated to be $294,000. Funding consists of $219,000 from RM1-2°/° and
$15,000 from TIF.
BUDGET C~NSIDERATIGNIFINANCIAL IMPACT
A4FS: The AOFS is budgeted in the Capital Improvement Program Project No.
621.20, with monies allocated through RM 1, Measure B, farebox revenue, and a
contribution from the Port of Oakland. The RM1 grant request is for $1,056,046.
Honorable Mayor and
Members of the Council
June 17, 2008
Page 3 of 3
AHBF: The AHBF is budgeted in the Capital Improvement Program Project No.
521.10}, with monies allocated through RM1, Measure B, TIF, LLAD 824 funds, and
farebox revenue. The RM 1 grant request is for $450,000.
Capital Projects: The City is submitting two capital projects for a total RM 1-2% grant
request of $363,868.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
The City's Ferry Service is consistent with the General Plan Transportation Element
Guiding Policy 4.3.f. and the Transportation and Land Use Initiative of the Local Action
Plan for Climate Protection.
ENVIRONMENTAL COMPLIANCE
In accordance with the California Environmental Quality Act ~CEQA}, the capital
improvement projects are Categorically Exempt under the CEQA Guidelines Section
15301~c}, Existing Facilities.
RECOMMENDATION
Adopt a resolution authorizing the City Manager to apply for RM1 Bridge Toll funds,
including Five Percent Unrestricted State funds and Two Percent Bridge Toll Reserve
funds for the operating subsidy and capital projects for the City of Alameda ferry
services, and to enter into all agreements necessary to secure these funds for fiscal
year 200812009.
Respe ~ sub fitted,
4
'~ Matthew T. Naclerio
Public Works Director
~~ ~~
By: Ernest Sanchezl~,~~
Ferry Manager
MTN:ES:gc
cc: Watchdog Committee Ferry}
CiTYOFALAMEDA RESGLUTIGN NO.
AUTHORIZING THE CITY MANAGER TO APPLY FOR REGIONAL
MEASURE 1 BRIDGE TOLL FUNDS, INCLUDING FIVE PERCENT
E
UNRESTRICTED STATE FUNDS AND TWO PERCENT BRIDGE TOLL
a
~- ~ RESERVE FUNDS FOR THE OPERATING SUBSIDY, AND CAPfTAL
PROJECTS FORTHE CITYOFALAMEDA FERRYSERV
ICES, AND TO
~ ~ ~ ENTER INTO ALL AGREEMENTS NECESSARY T
~ O SECURE THESE FUNDS
~ ,~ FOR FISCAL YEAR 2008/2049
~ U
~.
~ WHEREAS, Regional Measure 1 November 1988} created revenues
~ for allocation by Metropolitan Transportation Commission; and
WHEREAS, the monies can be used tofund planning, operating and
capital projects for water transit purposes which are designed to reduce vehicular
traffic on the bridges; and
WHEREAS, the public entities are eligible applicants; and
WHEREAS, the City of Alameda operates the AlamedalOakland
Ferry Service ~AOFS} and the Alameda Harbor Bay Ferry ~AHBF}; and
WHEREAS, staff has identified the need foran operational subsidy
for these ferry services; and
WHEREAS, the City has identified the need for two capital projects
necessary for the efficient operation of these ferry services;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City ofAiameda does hereby approve the applications for bath the AHBF and the
AOFS~for fiscal year 2008/2409 and authorizes the City Manager to apply for Five
Percent Unrestricted State Funds and Two Percent Bridge Tolf Revenue Funds for
the Operating Subsidy and Capital Projects, and to enter into all agreements
necessary to secure these funds.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed
to forward a certified copy of this resolution to the Metropolitan Transportation
Commission.
***~*
Resolution #5-B
06-11-08
i, the undersigned, hereby certify that the foregoing Resolution was duty
and regularly adopted and passed b the Council of the City of Alameda in a
. my
regularmeeting assembled on the ~l day of June, 2008, by the following vote to
wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
IN vIIITNESS, UVHERE~F, I have hereunto set my hand and affixed the
official seal of said City this th day of June, 2008.
Lora vlleisiger, City Clerk
City of Alameda
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 1l, 2008
Re: Authorise the City Manager to Execute a Third Amendment to the
Amended and Restated Ferry Services Agreement with the Port of
Oakland to Extend the Term for one Additional Year at a Cost of 8311 l
BACKGROUND
On July 1, 2004, the City Council approved the Ferry Service Agreement between the
City of Alameda and the Port of Oakland the Parties}, whereby the City, through its
ferry operator, provides ferry service between Jack London Square and San Francisco
for a set fee paid by the Port of Oakland Port}, In June 2005, the Parties entered into
the Amended and Restated Ferry Service Agreement between the City of Alameda and
the Port Agreement}. In June 2001, the Parties entered into the Second Amendment to
the Agreement extending the term of the agreement and setting the fee to be paid by
the Port for ferry service. The Parties now want to enter into the Third Amendment to
the Agreement Third Amendment} to set the Port's cost for ferry service and extend the
term for one year.
DISCUSSION
The principal terms of the Agreement are:
• Term: The Agreement term is one year beginning July 1, 2008.
• Fee: As consideration for the City's provision of ferry service through the ferry
operator between Jack London Square and San Francisco, the Port will pay the
City $83,117 for fiscal year 200812009. This is the same fee for ferry service
provided by the Port for the past two years. Public Works staff sent a letter to the
Port in May requesting that it consider increasing the fee to be commensurate
with past contributions. Staff from the City Manager's Office and Public Works
also met with Port staff on June 3, 2008, to personally request an increase in its
contribution due to increased ferry costs, including diesel fuel expenses. Port
staff indicated that due to the economic downturn, the Port needs to reduce its
City Council
Agenda ~te~n #5-~ II
06-17-DS
Honorable Mayor and
Members of the City Council
June11,2001
Page 2 of 2
operating budget by $18.6 billion and will be reducing staff by 100 full time
equivalent employees. Therefore, the Port is unable to increase its contribution.
A copy of the third Amendment to the Agreement is on file in the City Clerk's office.
BUDGET CONSIDERATIONIFINANCIAL IMPACT
This project is budgeted in the Capital improvement Program Project No. 621.20}, with
monies allocated through Regional Measure 1, Measure B, and farebox revenue. There
is no impact to the General Fund associated with AlamedalOakland Ferry Service
operations.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
The City's Ferry Service is consistent with the General Plan Transportation Element
Guiding Policy 4.3.f. and the Transportation and Land Use Ini#iative of the Local Action
Plan for Climate Protection.
RECOMMENDATION
Authorize the City Manager to execute a third Amendment to the Amended and
Restated Ferry Services Agreement with the Port of Oakland to extend the term for one
additional year at a cost of $83,117,
Respectf Ily submitted,
G~~ ~~~
Matthew T. Naclerio
Public Works Director
C~; ~,~,.
By: Ernest Sanch
Ferry Manager{e,y~.
MTN:ES:gc
cc: Watchdog Committee (Ferry)
CiTY~F ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 17, 2008
Re: Hold a Public Hearing on the Proposed Implementation of a Fuel
Surcharge for the Alamedal4akland Ferry Service, Authorize the City
Manager to Execute a one-Year Extension of the Blue & Gold Fleet
Gperating Agreement with the AlamedalCakland Ferry Service and
Execute an Amendment to the Agreement to Extend the Term Through
June 30, 2010, Adopt Associated Budgets, and Approve the Proposed
Fuel Surcharge forthe Alamedalaakland Ferrv Service
BACKGRGUND
Gn August 1, 2004, the City of Alameda City} and Blue & Gold Fleet ~B&GF} entered
into an Agreement for the AlamedalGakland Ferry Service ~AGFS}. The Agreement is a
Cost Plus Fixed Fee contract wherein the operator receives a fixed management fee,
and the use of two CitylPort of Oakland jointly owned boats, while retaining farebox
revenue. Operational costs are passed through to the City and paid in advance on a
monthly basis. The Parties have amended the Agreement several times to extend the
term, revise insurance provisions, set B&GF management fees, fix labor and
maintenance rates, and cap expenses. The City and B&GF propose to amend the
Agreement and extend the contract for one year, beginning July 1, 2005.
DISCUSSION
There are no proposed changes to service levels or schedules, though staff
recommends implementation of an additional fuel surcharge to offset increased diesel
fuel costs. A copy of the Ninth Amendment to the B&GF Agreement and the fare
increase study are on file in the City Clerk's office. The principal Amendment terms are:
• Agreement Extension: Gne year, beginning July 1, 2008, and ending on
June 30, 2009. The Amendment also adds one additional optional year to the
multi-year Agreement thereby providing the City and B&GF with the option of
extending the operating agreement through June 30, 2010.
City Council
Public Hearing
Agenda Item #5-B III
os-~ 7-os
Honorable Mayor and
Members of the City Council
June 1l, 2008
Page2of5
• Pro Forma Budget: The AOFS fiscal year 200812009 operations budget
totals $4,508,535, compared to budgeted expenses for fiscal year 2001/2008
of $3,888,174. AOFS expenses are detailed in Table 1, which is attached.
^ aperator Fees: B&GF will receive fixed management and
administration overhead fees of $211,195, compared to $212,483 in
fiscal year 200112008. In addition, there is a performance incentive
based on customer satisfaction survey results and on-time
performance. The available 12-month performance based incentive
will be $84,698, compared to $82,632 in fiscal year 200112008. Total
operator fees including overhead, management, and performance will
be $302,493, compared to $295,115 for the current year, a 2.5%
increase. This amount reflects increases in B&GF's operating
expenses, including Pier 39 rent, and insurance. In addition, onboard
labor is expected to increase 3°/°, from $1,366,271 budgeted in FY
200112008 to $1,401,265.
^ City Costs: City expenses are expected to be $546,217, compared to
the $165,041 budgeted for fiscal year 2001/2008 see Table 3}. City
costs include $110,000 for marketing, $250,000 for operating
contingency, and $89,458 for vessel and dock Long Term Capital
Reserves ~LTCR}. Both of the City's ferry services have LTCR
accounts, which are used by the City to accumulate funds over #ime for
use on major vessel maintenance projects such as equipment
overhaul, replacement, ordry-docking.
• Fuel: Fuel is budgeted at $1,350,000 for 300,000 gallons at $4.50 per gallon.
This compares with the budgeted $810,000 for 300,000 gallons in fiscal year
2001/2008 at $2.10 per gallon. To reduce fuel consumption, B&GF fuels
ADFS boats to only 80°/° of fuel capacity, thereby reducing vessel weight. In
addition, the captains operate the boats at idle speed whenever possible.
• Revenue: Public funding totals $4,508,535 and is provided from Regional
Measure 1, Measure B, the Port of Oakland, and passenger fares see Table
2}. The projected farebox revenue of $2,387,000 assumes the City Council's
approval of the recommended fuel surcharge and 453,000 tickets sold at an
average cost of $5.21 each.
^ Farebox Recovery Ratio (FRR): The FRR is a measure of the percent
of operating costs offset by revenue from ticket sales. FRR is
Honorable Mayor and
Members of the City Council
June 1l, 2008
Page 3 of 5
calculated by dividing revenue from ticket sales by operating costs. If
the fare increase recommended below is adopted, then the AGFS FRR
is projected to be 54.0°/° see Table 4}.
• Fuel Surcharge: The proposed budget anticipates that the cost of diesel fuel
will continue to increase significantly, Staff proposes to address these
increases through reductions in the LTMR accounts and implementation of a
fuel surcharge. The recommended fuel surcharge see Table 5} is granted to
the City through existing authority from the California Public Utilities
Commission ~CPUC} Resolution TL-19092 adopted on November 16, 2047.
The maximum allowable fuel surcharge allowed by the resolution is provided
in Table 5. Staff proposes that the City Council approve the total fuel
surcharge as a maximum ceiling rate for fares, and that the initial fare
increase shown on Table 5 be implemented effective July 1, 2008. If
implemented, the initial fare increase would raise the standard adult ticket by
$0.50 per ticket to a total price of $6.50. Similarly, the 20-ticket commute
book, which is the most popular commuter ticket choice, would increase by
$0.45 per ticket to a total price of $52.50. Staff also requests that the City
Council authorize the City Manager to increase fares to the maximum ceiling
rate if the cost of diesel fuel exceeds the budgeted $4.50 per gallon for four
consecutive weeks. The proposed initial fuel surcharge would raise the
average fare from $4.82 to $5.27 and could generate $2,387,000 in additional
revenue, based on 453,000 tickets sold over a 12-month period.
o Public Gutreach: To inform the riders of the proposed fare increase and
elicit feedback, City staff sent two notices via a-mail to the AGFS rider list,
posted a notice on the AGFS web site, prepared a press release, and rode
the ferry during the commute to discuss the proposal with riders. In
addition, a public meeting was advertised and held, but no one attended.
Overall rider response to the proposed increase was mixed. While some
riders opposed the increase, other riders recognized that the fare increase
is driven by increased diesel fuel costs, and they understood the need for
the fare increase.
• Marketing: In May, the City targeted the Jack London Square area with
2,055 direct mail coupons offering aBuy-Gne-Get-Gne free promotion. In
July and August, a total of 40,000 Valpak coupons with the same offer will be
mailed to selected San Leandro households. From July through October, 50
queen-sized billboards will be posted on AC Transit buses. And in July,
11,500 Buy-Gne-Get-Gne free coupons wilt be mailed to Alameda residents.
Honorable Mayor and
Members of the City Council
June 1l, 2008
Page 4 of 5
In addition, both ferry services will join in the Spare the Air Free Transit
promotion on June 19, 2008.
• Main Street Ferry Terminal -The City owns the Main Street terminal. The
budget for fiscal year 2008/2009 is $92,000 and includes $25,000 for
maintenance, $60,00 for an unarmed parking lot patrol guard, and $1,000 for
utilities and an external security audit.
• Fiscal Year 2448/2049 Capital Projects: In addition to operations, there will
be four ferry capital improvement projects for AOFS. These projects, which
total $415,500, are: Encinal Main Engine Rebuild at $211,000, Encinal
upgrades at $60,000, City Ferry Terminals Americans with Disability Act
DADA} upgrades at $10,000, and the Main Street Ferry Terminal gangway
ADA slope modification and repair at $44,500. These projects are funded
through Measure B, Regional Measure 1-2°/a, and the Transportation
Improvement Fund ~TIF} see Table 6}.
BUDGET CONSIDERATIONIFINANCIAL IMPACT
The AOFS is budgeted under the Capital Improvement Program Project No. 621,20},
with monies allocated through Regional Measure 1, Measure B, farebox revenue, and a
contribution from the Port of Oakland. Total fiscal year 200812009 revenue for both
ferry services is provided in Table 1. There is no impact to the General Fund
associated with AOFS operations.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
The City's Ferry Service is consistent with the General Plan Transportation Element
Guiding Policy 4.3.f. and the Transpor#ation and Land Use Initiative of the Local Action
Plan forClimate Protection.
Honorable Mayor and
Members of the City Council
REC~MMENDATI4N
June 17, 2008
Page 5 of 5
Hold a public hearing on the proposed implementation of a fuel surcharge for the A~FS,
authorize the City Manager to execute cone-year extension of the B&GF operating
agreement with the A4FS and execute an amendment to the agreement to extend the
term through June 30, 2010, adopt associated budgets, and approve the proposed fuel
surcharge for the A~FS.
Respectfully submitted,
G~2j
Matthew T. Naclerio
Public Works Director
~~~~
By: Ernest Sanche
Ferry Manager 9~-
MTN:ES:gc
Attachments:
Table 1-A~FS Budgeted Expenses
Table 2 - A~FS Fisca! Year 2008/2009 Revenue
Table 3 - A~FS City Expenses
Table 4 - A~FS Farebox Recovery Ratio
Table 5 -A~FS Proposed Fue! Surcharge Ceiling Rate & Initial Fare
Table 6 -City Ferry Services Fisca! Year 200812009 Capital Projects
Table l -City Ferry Services Fiscal Year 204812009 Revenue
cc: Watchdog Committee (Ferry)
Table ~ - AOFS Budgeted Expenses
EXPENSES Budget FY Budget FY Actual
2008109 2007lDS 20D7
Vessel Expenses:
v1la es $1,407,265 $1,366,277 $1,356,857
Maintenance:
Pier 9 $145,000 $150,000 $172,639
Outside contractors $145,000 $150,000 $200,566
Fuel $1,350,000 $814,000 $760,536
Insurance $150,000 $204,135 $136,899
Rental of Carrier boats $12,000 $10,000 $13,856
Misc. $5,000 $0.00 $12,928
Total Vessel Expenses $3,214,265 $2,fi91,D12 $2,fi54,2S1
Non-Vessel Expenses:
Contract services $5,000 $5,000 $88,D79
Professional feeslle al $7,D00 $4,500 $4,944
Customer Service $35,000 $35,000 $25,604
Taxesl licenses $13,500 $12,500 $13,476
Insurance facilities 0 0 $0
Port SFI Pier 39 fees $85,000 $80,000 $71,185
Sub#otal Non Vessel Expenses $145,5D0 $137,OOD $209,288
Opera#or Fees:
Adminl0verhead fees $50,319 $49,092 $49,092
Mana ement $157,476 $163,391 $164,288
Performance Based Fee:
On Time Performance $42,349 $41,316 $40,812
Customer Satisfaction $42,349 $41,316 $40,812
Subtotal Operator Fees $302,493 $295,115 $295,OD4
SubtotallOperator Expenses $3,fifi2,25S $3,123,121 $3,158,573
City Contractual Expenses
Table 3~ S4fi 2l7
$ ~
$165,041
$129,927
Total Expenses ~Cit + Operators $4,508,535 $3,888,114 $3,888,500
PROJECTED REVENUE $4,508,535 $3,888,174 $3,588,5DD
~1 }For FY 2008109, assumes 300,000 gals at $4.50Igal. Incl udes lube oil.
~2}The City's cost far a "capped" line item cannot exceed budgeted amount.
~3}Assumes approval of proposed fuel s urcharge.
City Council
Attachment ~ to
Public Hearing
Agenda Item #5-B III
os-~ T-os
Table 2 -- A~FS Fiscal Year 2008/2009 Revenue
REVENUE TOTAL
Farebox $2,381,000
MTC RM 1-5% $1,056,046
Measure B ~3} $918,600
Por# of Oakland $83,117
Misc. Rev, $63,000
Total $4,5D8,535
(1) AOFS: Approximately 453,000 tickets @ $5.27 each.
(2) Assumes AOFS fuel surcharge implementation July 2008.
(3) Includes $718,600 in FY 2008/2009 revenue and $200,000 in MB reserves.
City Council
Attachment ~ to
Public Hearing
Agenda Item #5-B III
06-~?-os
Table 3 - A~FS City Contractual Expenses
Item Budget FY 2008109 Budget FY 2007108 Actual 2001
Operations:
.Dockin fees:
Ferr Buildin $40,189 $54,000 $34,947
AT&T Park Giants $8,521 $6,400 $1,260
MUNI $11,267 $14,000 $16,816
Marketin $114,000 $110,000 $94,747
Administration:
Cit Admin $210,442 $59,700 $134,657
MTC SRTP $3,000 $2,600 $21,190
Audit $4,000 $4,000 $3,727
PVA Membershi $1,400 0 $1,370
office su ties $3,504 $2,740 $3,352
Interest allocation $0 $0 8,330
Surve s $16,000 $15,000 $13,661
Subtotal Operations $414,319 $298,400 $334,fi23
Reserves:
Long Term Capital
Reserve:
Encinal $37,458 $50,000 $50,000
Peralta $37,500 $50,000 $19,054
Dock Main Street $15,000 $15,000 $15,000
0 erations Contin enc $250,000 $263,647 $51,039
Subtotal Reserves $339,958 $318,641 $135,093
Main Street Terminal:
Annual Facility Security
External Audit
$3,000
$0 $2,674
Utilities Main Street $4,000 $3,000 $3,413
Main St Maintenance $25,000 $30,000 $199,724
Main Street Patrol Guard $60,000 $55,000 $54,075
Subtotal Terminal $92,000 $88,000 $259,885
Total $546,217 $765,047 $729,601
~1 } In February 2008, City Council approved amid-year budget adjustment that included full cost
recovery of City administrative expenses. Therefore actual current year administrative cost will be
$210,442 and not the $89,700 budgeted in June 2007. The $210,442 is 314 of a $284,5901yr staff
position. The remaining ~/4 is an expense item in the Alameda Harbor Bay Ferry budget.
~2}Short Range Transit Plan
City Council
Attachment 3 to
Public Hearing
Agenda Item #5-B III
06-1 T-08
Gity Council
Attachment 4 to
Pubic Hearing
Agenda Item #5-B III
06-~I l-O8
Table 4 - AOFS Farebox Recovery Ratio (FRR)
Table 5 --Proposed Fuel Surcharge Ceiling Rate & lnitial Fare
Table 4 Fares
TYPE Current one- Maximum Fuel Proposed Remaining
INay Fares~1 } Allowable Fuel Surcharge one-INay Balance ~3}
Surcharge ~2} Balance Fares "Potential
"Ceiling Rate" Available ~2} Effective 1-1- Additional
08 "Initial Fare
Fare" Increase"
Standard F ',?.'y'~~ `~tYuc Y; °; ~iik+y:.;~;r ..~:..:: !p~~My;~~~c~~~~~\~~~~:~ Ys.Ct' ':kx~;~~.,~4,~. ~~y~ ~~! :.::XF•~'7'' i~%;i
~!~ ~• <t.:,;~ ~zk.~y7,o ~~`^~~~~, ~ ~'':~ \.Gi:<.~?:i'~ ,'V ,~C~E..::,.,, ~ ~'~,,. y,t; '
,^,~>~,. , ^ ~.~.~~^, ^~^^^,,,. {. ~ ~ ~^, ~ ,,h ~~,!!
} :n~\{ ~~~1. <•:;~~:
. ~ Q:SX~i~`
;
\^)n ~~!~
~`
~,'Tj
~
'
~
^
~"
~
~ `;ivi.
g... ' `\
,, ~
`
~
~
;J\~S;»'~ti:.:; tub:
:..,.^ „
~ `
~
~
.
. ~.
~
»
a;
a
i
.
5
10. ~ `
r
t~ :, ~s
?xa
. ~„~ t\
:
iV~,.~a~
Adult $6,00 $6.90 $4.90 $6.50 $0.40
Junior 5-12 $3.25 $3.50 $0.35 $3,50 $0.10
Child under 5 FREE FREE n.a, FREE
n.a.
Seniors X65, +}l
Disabled $3.50 $3.90 $0.40 $3.15 $0.15
Active Militar 4.15 $5.40 $0.65 $5.25 $0.15
school rou s $2,00 $2.10 $0,10 $2.00 $0.10
Short Ho $1.50 $1,50 $0.00 $1.50 $0.00
G i a n ts. ~i WiiY^f~'
~i ail: ''h~i~~~.~ ..~>!`\}:~f`jY rc: ~.. ~~~,~~!'~_~ ~t,l''._`y.., ti1Z~
;~i'~\y ~~';' !.Z ,,~~b~.'~\ xKtiaS. ! ,.`~ .. '~' `'t;:. 'a~ T~ ~;ti.\~ ! \'~1Jl:~t
f
f0
;h+ ~!: ~i~ '~'• ~~~ ~ \3ni)d`'t ,kt,.e .:~ ,~~ ,^,ob)' @:~
~~;~ ,~~ ~~~~::~. ~ .~~r: , ~ ti~ ~:.,: ~~,.~ ~ .~. a~~ ~~
^:1,~'`~;~~~..~ P~ ``,~'~~;F~, .~ $:..:'.:f.:«. 1'.. •)1. '"v4k._~~`` `~~~ ~ .~~ ~',
».,:9 !^4:.w,. «,,~r.._,_H;
~`\.. ;~`4 t";;;'.~t'
~~. , ,~~ ~ 4, :~
~...~~:1; din pia,;... tZ'~.
+^
Adult $1.00 $8.10 $1.10 $1.50 $0.60
Junior 5-12 $4.25 $4.80 $0,55 $4.15 $0,05
Child sunder 5~ FREE n.a. n.a. FREE n.a.
Seniors X65, +}l
Disabled $4,15 $5.40 $0.65 $5.25 $0.15
Active Militar $5.75 $6.60 $0.85 $6.25 $0.35
el Island 4 .
f ~,: , ^, „t.,... ,,,,a:~~: ^:~ ,
~, ~...... e'iM~tl:~ '~1~~\'IJ:N'~~~. ~i~~~;\+xa .~~ w`^
~~t.~~`~~~~~,i \ ~ ~~~
~.'~ `~~ ~~ k,^'` ~rw
, ~ •~~• '~]... ~'~, '~ Y~:~i`~~L~~~4~
Adult $14.00 $15.00 $1.00 $14.50 $0.50
Seniors, Disabled &
Junior X13 -18 yrs} $11.00 $11,40 $0.40 $11.40 $0.00
Child 5 -12 rs $8.50 $8.50 $0.00 $8.50 $0.00
Under 5 FREE n.a. n.a. FREE n.a.
Discount Books: Book Cost Book Cost Balance Proposed
Available per Book Cost
Book ~2}
10-Ticket $41,50 $54.00 $6.50 $52,50 $1.50
20-Ticket $85.00 $96.00 $11.00 $94.00 $2.00
40-Ticket $160.00 $180.00 $20.00 $176.00 $4,00
~1 }Includes $0,25
fuel surcharge.
~2} Under existing
California Public
Utilities Commission
Resolution.
~3} Authority to City
Manager should fuel
cost exceed $4.50
per gallon for four
consecutive weeks.
City Council
Attachment S to
Public Hearing
Agenda Item #5-B Yu
06.11.08
Table 6 - Cifiy Ferry Services Fiscal Year 20081209 Capital Projects
Funding Funding Funding
Project Cost RM1.2% MB T!F
HB Bar e Dr dock $294,000 $219,000 0 $75,004
Encinal En ine Rebuild $277,000 $144,868 $132,132
Encinal Upgrades: .,....,y...w~ ~~s~,.. ~
a~.,>.k.. {~~~~}t a?nab
...... ~~: ,,,~ ~F :<
;5~,~~ ~~ Y~~ ~ ~ ~. «~, ~y~~ty~t
~C ~
.. x;.
~~~
~'.~~£
Bench Replacement 000 ~~~'~~,~ M~~=~~ ,
{
~~ ~ ..i~..~,.~
~ .
ACIHeat ~ ~ ~-0~, ~.~ ~ ~~ ~ q ~ ~ ,~T,~~ ~a
Upgrade subtotal $60,000 $0 $60,000
Git Ferr Terminal ADA modifications: ~1 ~ ~ G $ ~
xY~,{~~F~,F ,~~~ f~ '~ \~ .. \\
~ ~~ ~ ~ ~F d ~
~~ ~~~~ ~ ~ ~, ~ <~
~ y'~ ' ~~~~~r
HB Bar a Dr dock $35,000 $35,000
Main Street $35,000 $35,000
Main Street terminal Gangway ADA $44,500 $44,500
modification and repairs ~1 }
Tota! Ca ital Projects $145,500 $3fi3,868 $30fi,632 $15,400
~1) X30,000 ADA; Awning repair
$2,500; gangway repair $12,000.
City Council
Attachment 6 to
Public Hearing
Agenda Item #5-B III
D6-11.08
Table 7 -City Ferry Services Fiscal Year 2008/2009 Revenue
REVENUEIoperating Total Alameda Harbor A~FS
Ba Ferr
Farebox 1 2 $3,097,000 $110,000 $2,387,000
MTC RM 1-5% $1,506,046 $450,000 $1,056,046
Measure B:
'07108 revenue $863,000 $144,400 $718,600
Reserves $241,004 $41,000 $204,000
Sub#otaIIMB $1,104,000 $185,400 $918,600
Port of Oakland $83,117 $D $83,117
Misc. Revenue $53,712 $0 $63,772
Transportation Improvement
Funds:
Ferr o erations $265,560 $265,560 $0
HB terminal $11,000 $11,000 $4
Ca itaI1LTMR $195,004 $195,040 $0
SubtotallTlF $466,560 $466,560
LLMD 84-2lterminal $65,000 $65,000 $0
Harbor Bay Business Park $120,000 $120,000 $D
Association
Harbor Ba Isle Associates $0 $D $0
Concessions $30,000 $30,000 $0
Charter $12,000 $12,000 $0
Total $6,541,495 $2,038,960 $4,508,535
~1 } A~FS: Approximately 453,000 tic kets @ $5.27 each. AHBF: 140,000 tickets @ $5.00 ea.
~2}Assumes fare increase implementation in July 2008.
City Council
Attachment T to
Public Hearing
Agenda Item #5-B III
os-~ ?-os
CITY~FALAMEDA
Memorandum
To; Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 17, 2008
Re; Hold a Public Hearing on the Proposed Implementation of a Fuel Surcharge
forthe Alameda HarborBay Ferry, Authorizethe City Managerto Execute a
One-YearExtension of the HarborBay Maritime Ferry GperatingAgreement
with the Alameda Harbor Bay Ferry and to Execute an Amendment to the
Agreement to Extend the Term for Gne Additional Year, Adopt Associated
Budgets, Approve Fiscal Year2o07-2008 BudgetAdjustmentand Measure B
Allocation, and Approve the Proposed Fuel Surcharge for the Alameda
Harbor Bav Ferrv
BACKGRGUND
In June 2004, the City of Alameda City}and Harbor Bay Maritime HBM}entered into the
Sixth Amended and Restated Gperating Agreement Agreement}for the Alameda Harbor
Bay Ferry ~AHBF}. The Agreement is a multi-year, modified fixed subsidy contract, in
which HBM receives a fixed subsidy, and the use of two City-owned boats while retaining
fareboxrevenue. In June 2001, the Cityand HBM amended theAgreementto extend the
contract for one year, commencing on Jufy 1, 2D07. The City and HBM propose to amend
the Agreement, and extend the contract for an additional year beginning July 1, 2008, as
well as provide for one additional optional year beginning July 1, 2009. Extension of the
Agreement forthe optional year beginning July 1, 2009, would require future City Council
and HBM approval in spring of 2009.
DISCUSSION
There are no proposed changes to service levels or schedules; however, staff proposes
the implementation of an additional fuel surcharge to offset the unprecedented increases in
diesel fuel costs. A copy of the Fourth Amendment to the Agreement and the fare increase
study are on file in the City Clerk's Office. The principal Amendment terms are:
• Agreement Extension: Gne year, beginning July 1, 2008, and ending on June
30, 2009. The Amendment also adds one additional optional year to the multi-
year Agreement, thereby providing the City and HBM with the option of
extending the operating agreement through June 30, 2010.
• Pra Forma Budget: AHBF fiscal year 2008/2009 expenses, excluding charters,
are expected tototal $1,816,96D, including operatorcommute-only expenses of
City Council
Pubic Hearing
Agenda Item #5-B IV
06-'17-08
Honorable Mayor and
Members of the City Council
June 1 1, 2008
Page 2 of 5
$902,000, and City contractual expenses of $914,960 see Table 1 }. Operator
expenses include onboard laborcosts of $544,000, which is a 3% increase over
calendar year 2001 actual expenses of $521,944. This is the last year for which
we have complete data. City contractual expenses include: $570,000 for fuel,
$60,000 forvessel maintenance contingency, and $60,000 inlong-term capital
reserves see Table 2}. Capital Reserves are the "sink funds" accumulated over
several years for major facility or vessel overhauls and refurbishments. In
addition, there is a $192,000 operator subsidy, which is a $15,000 decrease
from the current year subsidy of $210,000. The decrease is due to a projected
increase in farebox revenue, which HBM uses to offset opera#ing expenses.
Total public funding and projected farebox revenue are expected to be
$1,136,960 see Table 3}.
• Fuel: Since July 1, 2006, fuel cost has been apass-through expense paid by
the City; HBM is not allowed any mark-up of fuel costs. The City has budgeted
$570,000 for fuel see Table 2}. To reduce fuel consumption, HBM schedules
quarterly cleaning of the Bay Breeze hull, which results in a reduction of
approximately 150 gallons per week. In addition, the captains reduce vessel
speed by 100 RPM, whenever possible, resulting in a savings of approximately
15 gallons per day.
• Vessel Maintenance Contingency: In June 2001, the City Council established
an AHBF vessel maintenance contingency as part of the HBM operating budget.
These funds are held by the City and made available to HBM to offset actual
vessel maintenance costs incurred in the fiscal year that exceeds the regular
maintenance budget. At the end of the fiscal year, any unspent funds are
transferred to the Long Term Capital Reserve ~LTCR} fund. For fiscal year
200812009, the contingency is $60,000.
• Long Term Capital Reserve ~LTCR}: The LTCR is an account used bythe City
to accumulate funds overtime for use on major vessel capital projects such as
equipment overhaul, replacement, ordry-docking. The funding for this reserve
is proposed to be $60,000 for fiscal year 2009, supplemented by any unspent
funds from the Vessel Maintenance contingency allocation in the operating
budget.
• Subsidy: HBM will receive an operating subsidy of $192,000 in 24 semi-
monthly installments of $8,000 each see Table 4}. This is a decrease of
$78,025 from the current year and is due to a projected increase in farebox
revenue which HBM uses to offset its operating expenses.
• Farebox Recovery Ratio FRR}: The FRR is a measure of the percent of
operating costs offset by revenue from ticket sales. FRR is calculated by
Honorable Mayor and
Members of the City Council
June 1 1, 2008
Page 3 of 5
dividing revenue from ticket sales by operating costs. The Metropolitan
Transportation Commission ~MTC} has set attainment of a FRR of 40%, or
better, as a requirement for receiving Regional Measure 1 ~RM1 }operating and
capital grants. Under the proposed amendment, HBM will receive atotal fiscal
year 2008/2009 subsidy payment of $192,000. in addition, the City's non-capital
AHBF costs will be $774,960, which represents the total City expenses of
$974,960 less $60,000 inlong-term capital reserve contributions, $65,000 from
Landscape & Lighting Assessment District ~LLAD} 84-2 for terminal
maintenance, and $75,000 for the barge dry-dock capital project. Net total
public funding for AHBF operations will be $966,960. if farebox revenue is
$110,000, as projected, the FRR will be 42.34% see Table 5}. The AHBF has
exceeded the FRR requirement since FY 2005106, when it was 44.6%. In fiscal
year 200612001, AHBF achieved a FRR of 43.16%, while for fiscal year
204712008, the FRR is estimated at approximately 46°/°.
• Fuel Surcharge: The proposed budget anticipates that the cost of diesel fuel
will continue to increase significantly. Staff proposes to address these increases
through reductions in the LTCR accounts and implementation of a fuel
surcharge. The recommended fuel surcharge is granted to the City through
existing authority from the California Public Utilities Commission ~CPUC}
Resolution TL-19092 adopted on November 16, 2001. The maximum allowable
fuel surcharge allowed by the resolution is provided in Table 6. Staff proposes
that the City Council approve the total fuel surcharge as a maximum ceiling rate
for fares, and that the initial fare increase shown on Table 6 be implemented
effective July 1, 2008. The initial fare increase would raise the standard adult
ticket by $O.15 per ticket to a total price of $6.75. Similarly, the 20-ticket
commute book, which is the mast popular commuter ticket choice, would
increase by $0.60 per ticket to a total price of $102.00. Staff also requests that
the City Council authorize the City Managerto increase fares to the maximum
ceiling rate if the cost of diesel fuel exceeds the budgeted $4.15 per gallon for
four consecutive weeks. The proposed initial fuel surcharge would raise the
average fare from $4.56 to $5.05 and could generate $110,000 in additional
revenue, based on 140,500 tickets sold over a 12-month period.
o Public outreach: To informthe riders ofthe proposed fare increase
and elicit feedback, City staff sent two notices via a-mail to the
AHBF rider list, posted a notice on the AHBF web site, prepared a
press release, and rode the ferrydu,ring the commute to discussthe
proposal with riders. In addition, a public meeting was advertised
and held, but no one attended. Overall rider response to the
proposed increase was mixed. While some riders opposed the
increase, other riders recognized that the fare increase is driven by
Honorable Mayor and
Members of the City Council
June 17, 2008
Page 4 of 5
increased diesel fuel costs, and they understood the need for the
fare increase.
• Marketing: The City continues to work with HBM on ferry promotions and
continues to implement the Marketing Action Plan developed with the assistance
of Harbor Bay ferry riders. In July, the City will mail approximately 11,500 post
cardsto homes on BayFarm Island and inthe Fernsidedistrict. The postcards
offer one complimentary round-trip to first time riders. The same offer will be
made to 20,000 San Leandro homes in July and August. Theferryservice also
implemented a "Kids Ride Free" program for Friday afternoons to attract new
riders. In addition, both the ferry services will join in the Spare the Air Free
Transit promotion on June 19, 2008. Since 2008, the Harbor Bay ferry has
experienced an increase of approximately 10,000 one-way trips.
Harbor Bay Ferry Terminal -The Harbor Bay Ferry Terminal is owned by the City. It is
managed and maintained by contract with the Harbor Bay Business Park Association
~HBBP}. The budget for fiscal year 200812009 is $76,000 and includes $65,000 for
maintenance, $6,000 for insurance, and $5,000 set aside for long-term capital reserves.
Property owners in the HBBP contribute $65,000 through the LLAD 84-2, Zone 5. The
remaining $11,000 is from the Transportation Improvement Fund ~TiF}.
AHBF Capital ProjectslFiscal Year 200812009 - In addition to AHBF operations, there are
two capital improvement projects that will be completed during the 2008/2009 year. These
projects include the Harbor Bay Terminal Barge Dry-Dock at $294,000 and the Harbor Bay
Terminal Americans with DisabilityAct DADA} Upgrades at $35,000. These projectswill be
funded through Regional Measure 1-2°/°, TIF, and Measure B. Table 7 details fiscal year
2005-2009 capital projects for both ferry services.
AHBF Fiscal Year 20011008 Budget Adjustment -During the current year, the AHBF
had $129,500 in unanticipated expenses, including $39,000 in Bay Breeze and Express 11
repairs and $90,000 in unanticipated extraordinary diesel fuel costs see Table 8}. Staff
recommends that the City Council authorize $129,500 in Measure B Transbay ferry
reserves to fund this shortfall.
BUDGET CONSIDERATIaNIFINANCIAL IMPACT
The project is budgeted underthe Capital Improvement Program Project No. 621.10},with
public funds available for operations forfiscal year 200812009 of $966,960. The farebox
revenue estimate of $110,000 assumes implementation of the fue! surcharge consistent
with Table 6, and 140,500 tickets sold at an average cost of $5.05 each. The AHBF Pro
Forma Budget is provided as Table 1. Total fiscal year 2008/2009 revenue for both the
AGFS and the AHBF is provided in Table 9. There is no impact to the General Fund
associated with AHBF operations.
Honorable Mayor and June 17, 2008
Members of the City Council Page 5 of 5
The project is supplemented by the TIF, which is comprised of 50°/0 of the tax increment
realized on the propertywithin the HBBP and the construction improvement tax collected
as part of the building permit process. The TIF was established to finance mitigation
measures designed to alleviate various transportation impacts due to the construction
within the HBBP. The proposed fund budget for the TIF, the 350 fund, may be found on
Table 10, and includes the requested allocations as mentioned in this report.
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
The City's Ferry Service is consistent with the General Plan Transportation Element
Guiding Policy 4.3.f. and the Transportation and Land Use Initiative of the Local Action
Plan for Climate Protection.
RECOMMENDATION
Hold a public hearing on the proposed implementation of a fuel surcharge fortheAHBF,
authorize the City Managerto execute aone-year extension of the HBM Ferry Operating
Agreementwith theAHBF and to execute an amendmenttothe agreementto extend the
term for one additional year, adop# associated budgets, approve fiscal year 2007-2008
budget adjustment and Measure B allocation, and approve the proposed fuel surcharge for
the AHBF.
Respec II submitted,
Matthew T. Naclerio
Public Works Director
By:
~~
Ernest Sanch z
Ferry Manager ~ ~--
MTN:ES:gc
Attachments:
1, Table 1 -AHBF Operating Expenses
2. Table 2 -City Contractual Expenses
3. Table 3 -AHBF Revenues Fiscal Year 2408/2009 ~Pubfic and Private}
4. Table 4 -AHBF Operator Subsidy
5. Table 5 - AHBF Farebox Recovery Ratio ~FRR}
6. Table 6 -AHBF Proposed Fuel Surcharge Ceiling Rate & Initial Fare
7. Table l -City Ferry Services Fiscal Year 2008/2009 Capital Projects
8. Table 8 -AHBF Fiscal Year 200712048 Budget Adjustment
9. Table 9 -City Ferry Services Fiscal Year 200812009 Revenue
10. Table 10 -Transportation Improvement Fund X350}
cc: Watchdog Committee (Ferry)
Table 1- AHBF Operating Expenses
ITEM FY 200812009 FY 200112008 2001
BUDGET BUDGET ACTUAL
I. Commute Service
Vessel Expenses
Fuel n.a. n.a. n.a.
Labor:
vUa es, PIR taxes, Health, Pension $544,000 $494,000 $527,944
Insurance Vessels $104,000 $~ 34,000 $112,548
Vessel Main#enance $120,000 $96,000 $191,853
Total Vessel Expenses $164,004 $124,000 $838,345
Non Vessel Expenses
SF Pier 4S rent $12,000 $12,000 $11,340
Utilities, auto, le al, a roll rocessin $54,000 $58,900 $50,935
Admin Salaries $50,000 $45,000 $51,929
Ticket rintin ,web site, directo advertisin $12,OOO $12,000 $12,293
Total Non Vessel Expenses $125,000 $130,900 $126,497
Operator Fees:
overhead IAccountin $0 $15,000 $15,000
Operator Contin enc $10,000 $9,275 n.a
Total Commute Service Cost $902,000 $819,115 $919,842
II. Charterl Concessions
Vessel Expenses
Fuel $1,700 $1,700 $1,140
Labor $2,000 $2,000 $2,105
Insurance $o $0 $0
Vessel Maintenance: $1,400 $1,400 $1,486
Total Vessel Expenses $5,100 $5,100 $4,731
Non Vessel Expenses
Dockin fees Sacramento, SF} $1,000 $1,000 $125
Utilities, auto, le af, a roll rocessin $1,200 $1,200 $1,200
Admin Salaries $0 $0 $0
Marketin $1,000 $1,000 $0
Misc. concessions, catering, ground $30,100
transportation} $30,700 $44,359
Tota! Non Vessel Expenses $33,900 $33,900 $45,684
operator Fees:
Overhead IAccountin $120,000 $105,000 $105,000
Operator contin encylprofit $6,000 $6,000 $212
Total CharterlConcessionsGost $162,400 $150,000 $155,621
III. City Contractual Expenses Table 2~ $914,960 $550,028 $681,093
Total Operator commute + charter + City} $2,038,960 $1,819,203 $1,816,562
Total Operator commute + City $1,876,960 $1,129,203 $1,660,935
~~ } Since 2Q07, City has paid fuel on apass-through basis.
~2} Assumes a 3% increase
City Council
Attachment 1 to
Public Hearing
Agenda stern #5-B IV
os-~~-os
Table 2--City Contractual Expenses
ITEM FY 2005!2009
BUDGET FY 2007!2008
BUDGET 2047
ACTUAL
Operations:
S. F Fer Buildin Dockin fee $25,000 $30,000 $21,525
Harbor Ba fer terminal insurance} $6,000 $10,100 $10,000
Fuel ~120,OOD als $4.75 ea.} $570,OOD $336,000 $370,463
HB Fer Terminal $65,000 $78,253 $67,772
MUNI $23,912 $21,600 $22,210
Marketin excl charter $15,000 $20,000 $11,312
Cit Admin ~2} $70,148 $29,575 $27,959
Facilit Securit Officer $0 $0 $0
Office supplieslmisc. adminlutilities $2,800 $2,000 $2,704
Back U boat $0 $0 $0
Audit Maze $2,100 $2,000 $2,077
Misc. $0 $0 $0
Lon Term Capital Reserve Accounts:
Vessels:
Ex ress I t $27, 500 $10, 000 $96,247
Ba Breeze $27,500 $25,000
HB Terminal $5,000 $30,500
Subtotal reserves $60,000 $65,500 $96,247
Contin ency:
Vessel Maintenance $60,000 $4D,400 $48,824
Fuel Contin enc $0 $40,000 NIA
Subtotal Contin enc $60,000 $80,000 $48,824
Capital Pro'ects ~3} $75,000 $175,000 $0
Total $974,960 $850,028 $681,093
~1 } For FY 20081D9, assumes 120,000 gals at $4.75 per gallon.
~2~ In February 2008, City Council approved amid-year budget adjustment that included full cost
recovery of City administrative expenses. Therefore actual current year administrative cost will be
$70,148 and not the $29,575 budgeted in June 2007. The $70,148 is 114 of a $280,5901yr staff
position. The remaining 3/4 is an expense item in the AlamedalOakland Ferry Service budget,
~3} $75,000 from TIF for barge dry-dock project.
City Council
Attachment 2 to
Public Hearing
Agenda Item #5-B IV
os-~ ~-oa
Table 3 - AHBF Revenues Fiscal Year 2008/2009 (Public and Private)
Ad'us#ments
Less Charter
Source Amount ~ Net Public Total Public
' Public
Funding for
Concessions Fundin
g Fun
ding ~3~ 0 erations 4
p ~~
MTC R M 1-5% $450, 000 $450, 000 $450, 000 $450,000
Measure B 1 $185,400 $185,400 $185,400 $185,400
Transportation
Im rovement Fund:
Operations $260,560 $260,560 $260,560 $260,560
HB terminal $11,000 $11,000 $11,000 $11,000
Capital and $60,000
Maintenance
projects~5} $195,D00 $195,000 $120,000
Harbor Bay Business
Park Association $120,000 $120,000
Concessions $30,OOD $30,000
LLAD 84-2 $65,000 $65,000
Charter $12,000 $12,000
Subtotal $1,328,960 $162,000 $1,166,960 $1,D26,960 $966,960
Farebox $710,000 $710,000 $?'1 D,000 $710,000
Total $2,038,960 $1,816,960 $1,136,960 $1,616,96D
~1 } $144,400 in FY 2008109 revenue and $41,000 in MB reserves.
~2} Ferry terminal maintenance.
~3} Excludes $65,000 for terminal maintenance and $ 75,000 from TIF for barge-dry-dock project.
~4} Excluded $60,000 for long term vessel Capital res erve.
~5} The $195,000 consists of: $15,000 for barge dry- dock, $60,000 for LTVMR, and $60,000 for
maintenance contingency.
City Council
Attachment 3 to
Public Hearing
Agenda Item #5-B Iv
os-~ T-os
Table 4 ~- AHBF Operator Subsidy
ITEM FY 200812009 FY 2001/2008 FY 200612001
~ erator ex enses 1 ;
Bud eted $902,000 $879,175 $894,825
Actuall projected NIA $965,000 $935,631
Farebox revenue 1
Bud eted $710,000 $609,150 $584,200
Actuall ro'ected NIA $640,000 $624,913
Public subsidyl earl $192,000 $270,025 $310,625
Monthl subsid pa ment $8,000.00 $22,502 $25,885
t~ j commute Service ~n~y
City Council
Attachment 4 to
Public Hearing
Agenda Item #5-B IV
D6-'! 7-a8
Table 5 - AHBF Farebox Recovery Ratio (FRR)
ITEM
AMGUNT LESS CAPITAL
ALLGCATI4NS
and Local Subsidy
~~~
NET GPERATING
CGST
operator costs subsidized by public
revenue $192,000 $192,000
Cit Expenses $974,960 $200,000 $174,960
Tofal $1,166,960 $966,960
Farebox revenue $710,000 $710,000
Total operating cost subsidized by
farebox and public funds. $1,816,960 $1,676,960
FRR 42.34%
~1 } The X200,000 consists of $60,000 in Long Term Capital Reserves, $15,000 for barge dry-
dock, and $65,000 for terminal maintenance from LLAD H4-2,
~2} FRR=fareboxloperations
City Council
A##achment 5 to
Pubiic Heering
Agenda Item #5-B IV
06.17-08
Attachment --Table 6 --Proposed Fue! Surcharge Ceiling Rate & Initial Fare
Fares
TYPE Current Maximum Fuel Proposed One- Remaining
One-Way Allowable Surcharge Way Fares Balance ~3}
Fares ~1 } Fuel Surcharge ~2} Balance Effective "Potential
"Ceiling Rate" Available ~2~ 1.1-08 Additional Fare
"Initial Fare" Increase"
Adult $6.00 $6.9D $0.90 $6.15 $0.15
Junior 5-12 $3.00 $3.30 $0.30 $3.25 $0.05
Child under 5 FREE FREE FREE FREE n.a.
Seniors X65, +}l $3.50 $3.90
Disabled $0.40 $3.90 $0.00
Active Militar $4.7'5 $5.40 $0.65 $5.25 $0.15
Discount Books•
. Book Cost Book
Cost
Balance
Book Cost
~ ,.;~~`° ~ ~ ~~,,~~~ ~~~
"~~~~'~''''`' ~~~
,.,~u.
~~ ~ ~
~~~,
Available per
Book .
-~°
~~~~ ; :,~:: ~rr ~
~`
~
10-Ticket $50.00 $57.60 $7.60 $51.00 $0.60
20-Ticket $90.00 $102.40 $12.DD $102.00 $D.00
Monthly Pass $165.00 $186.00 $21.D0 $185.oD $1.00
~1 } Includes ~D.25 ~2} Under
fuel surcharge. California
Public
Utilities
Commission
Resolution.
(3) Authority to
City Manager
should fuel costs
exceed $4.75 per
gallon for
four consecutive
weeks.
City Council
Attachment 6 to
Public Hearing
Agenda Item ~5-~ IV
D6.1 T-08
Table l--City Ferry Services Fiscal Year 2008/2009 Capital Projects
Funding Funding Funding
Project Cost RM 1-2% M B TIF
HB Bar a Dr dock $294,000 $219,000 0 $15,000
Encinal En ine Rebuild $217,000 $144,868 $132,132
Encin
al Upgrades: W k
3 1+~~,1}y~l~ '.i.4r..~.,r }~•m{~q%
,~~ ~ ;~:~ ~ }k
~~,~~ ~~ $~k~
~ 4, ~: }~~' ~,.~A`n `..k..~.\
,, A.. ....... >'.~i,{'~i
~ ,~ ,,~~ ;
~ tk ~
~:~\7~, `ik ~k;,k~? 6~ `L:ti`
~.. ~:~` ~~
-,R, ~~
T}$: ~:~X~~;,.
",>~..: .k `.^~k
. W'~cr):\:
Bench Repl
acement
G~
000 ..~ ~,,~w ~ $~ ~~kza
~..,, h ~ ,;.::, „
ACIHeat ~~T~}~; `,~ ~ ~ ~~ ~~ ,~ ti ` }~~ }rF~~
Upgrade subtotal $60,000 $0 $60,000
Cit Ferr T
erminal ADA modifications: i\i; i~ ~~'YSv'''''~~':`~~.Yi'.c+,'~~~`~ ~
8~i 4.r;"; _ " t ~, ~~
~:. ,::~~:
~~ ~y~~ `?iF~iZti ~~S. \~~
sir,,'.:. ~.
~~w.~,,<,~:
~ ; ~
~
;,~, ~ ;
..~..... '_4';q:T,y~`::~' y
~ k"
~:~.,~~
, ,L.,~ } _;
IF:21. k.;k.:,~\ .~, ~.,
H B $35, 000 $35,000
Main Street $35,000 $35,000
Main Street Terminal Gangway ADA
slope modification and repairs ~1} $44,500 $44,500
Total Ca ital Projects $745,500 $363,868 $306,632 $75,000
~1 } $30,040 ADA; Awning repair
$2,500; gangway repair $12,000.
City Council
Attachment 7 to
Public Hearing
Agenda Item #5-B IV
vs-~T-os
Table 8
AHBF FY 2001108 Budaet Adjustment
Ex ense item aerations Ca ital Total
Fue! $90,000 `~~~'~
~~f,~, ,
Ba Breeze Water Jet Re air $~2 000 ~~~~~ ~ ~n~
Ex ress II G r
ea box Re air
$27 500 ~,~~,,
~~_ ~~;~~;~;
~~' ~~~ ~ ~~~~'~~
'jV l~~nl'~'~
Total $90, 000 $39, 500 $129, 500
City Council
A#tachment 8 to
Public Hearing
Agenda item #5•B IV
06-17.08
Table 9 ~-City Ferry Services Fiscal Year 2008/2009 Revenue
REVENUEloperating Total Alameda Harbor
Ba Ferr AQFS
Farebvx 1 2 $3,097,000 $710,004 $2,381,000
MTC RM1-5°/° $1,506,046 $450,000 $1,056,046
Measure B:
'07108 revenue $863,000 $144,400 $118,600
Reserves $241,000 $41,000 $200,000
Subto#allMB $1,144,000 $185,400 $918,600
Port of Oakland $83,117 $D $83,117
Misc. Revenue $63,172 $0 $63,772
Trans ortation Im rovement Funds:
Ferr o erations $265,560 $265,560 $0
HB terminal $11,000 $11,000 $0
Ca ital ro'ects $195,000 $195,000 $0
LLAD 84-2lterminaf $65,000 $65,000 $0
Harbor Bay Business Park
Association $120,004 $120,000 $0
Harbor Ba Isie Associates $0 $0 $0
Concessions $30,040 $34,000 $0
Charter $12,000 $12,000 $0
Total $6,541,495 $2,038,960 $4,508,535
(~) H~rS: Hpproximate~y 45~,u~u tickets at ~5.Z7 each. AHBF: Assumes 140,500 tickets at X5.45 each.
~2}Assumes AOFS and AHBF fuel surcharge implementation in July 2008.
City Council
Attachment 9 to
Public Hearing
Agenda item #5-B IV
os-~ ~-os
Table 10 -Transportation Improvement Fund (350)
Revenue Fiscal Year 244812049
Be innin Balance 821,861
Propert Tax Increment 425,000
1 mprovement Tax 151,500
nvestment I ncome 50,000
Total Revenue 632,500
Expenses
Maitland Drive Bike Path
Reserve
110,000
East End Fer Subsid 255,550
HB Fer Terminal 11,000
HB Ferry Vessel LT Maintenance
Reserve & capital projects
195,000
HB Ferry Facility Maintenance
Reserve
40,000
Reserve for Projects Identified in
Settlement A reement
480,000
Admin and En ineerin 1,000
Port payments for ARP overruns
preserve 100,000
Total Expenditures 1,191,560
Projected Ending Balance 256,841
City Council
Attachment 'f0 to
Public Nearing
Agenda I#em #5-B IV
~6-'l 1.08
CURRENT APPLICATIONS
CNIL SERVICE BARD
ONE VACANCY
(FULL TERM EXPIRING JUNE 30, 2012)
Michael Rich, Incumbent
Re: Agenda Item #8-A
06.11.08
CURRENT APPLICATIONS
FILM COMMISSION
FOUR VACANCIES
(FULL TERMS EXPIRING JUNE 30, 2012)
Marie Alison
Isadora Alman
Kenneth I. Dorrance, Incumbent
Patricia Grey, Incumbent
Bruce D. Hood
Jeffrey E. Mitchell
Rick J. Powell
Roberto A. Rocha
Teddy B. Tabor, Incumbent
Mel R. Waldorf
CURRENT APPLICATIONS
HGUSING CGMMISSIDN
TWO VACANCIES
(FULL TERMS EXPIRING JUNE 30, 2012)
Azesha P. Balde, Incumbent
Cheryl A. Cotton
Arthur A. Kurrasch, Incumbent
Michael J. Meyer
CURRENT APPLICATIONS
LIBRARY BOARD
ONE VACANCY
(FULL TERM EXPIRING JUNE 30, 2012)
Rebecca A. Kozak
Dian McPherson
Aaron P. Roudabush
Gail A. Wetzork
CURRENT APPLICATIONS
PLANNING BOARD
ONE VACANCY
(FULL TERM EXPIRING JUNE 30, 2012)
Horst W. Breuer
Brian S. Buckingham
David J. Burton
Cecilia Campbell-Notar
Gregg D, deHaan
June A. Grant
Michael K. Henneberry
Erik Ibsen TV
John W .Knox White
Patrick Lynch, Incumbent
Jeffrey E. Mitchell
Robert C. Platt
Ronald A. Silva
Roderick L. Smith I~
Jane Uhler
Charles P. Wallis
Noel Wise
Albert L. Verm
CURRENT APPLICATIONS
PUBLIC ART COMMISSION
TWO VACANCIES
(FULL TERM EXPIRING 9/30/11 & PARTIAL TERM EXPIRING 9/30/09)
Jeff Cambra
Elizabeth A. Candela~io
Pat Colburn
Monetha G. Hatcher
Eric Tbsen IV
Dian McPherson
CURRENT APPLICATIQNS
PUBLIC UTILITIES BQARD
ONE VACANCY
(FULL TERM EXPIRING JUNE 30, 2012)
William M. Boas
Len Grzanka
Richard J. Heaps
Peter'~V. Holmes, Incumbent
Peter E. McNamara
dames E. Meyer
Jeffrey E. Mitchell
Ronald A. Silva
Iain S, ~Llalker
CURRENT APPLICATIONS
SOCIAL SERVICE HUMAN RELATIONS BOARD
TWO VACANCIES
(FULL TERMS EXPIRING JUNE 30, 2012)
Reginald L. James, Incumbent
Jim A. Price
CURRENT APPLICATIONS
TRANSPORTATION COMMISSION
TWO VACANCIES
(BUSINESS DISTRICT AND SCHOOL DISTRICT SEATS
FULL TERMS EXPIRING JUNE 30, 2012)
Paul F. Mahler
Jeffrey E. Mitchell
Kathy L. Moehring (Business District)
UNAPPROVED
MINUTES OF THE SPECIAL JOINT CITY COUNCIL,
ALAMEDA PUBLIC FINANCING AUTHORITY ~APFA} AND
COMMUNITY IMPROVEMENT COMMISSION CIC} MEETING
TUESDAY - - - JUNE 3, 2008 - - -- 7:25 P.M.
Mayor/Chair Johnson convened the Special Joint Meeting at 7:47 p.m.
Vice Mayor/Authority Member/Commissioner Tam led the Pledge of
Allegiance.
ROLL CALL - Present: Cauncilmembers/Authority
Members/Commissioners deHaan, Gilmare,
Matarrese, Tam, and
Mayor/Chair Johnson - 5.
Absent: None.
CONSENT CALENDAR
Mayor/Chair Johnson announced that recommendation to authorize the
Executive Director to enter into Contracts [paragraph no. 08- ]
was pulled from the Consent Calendar for discussion.
Vice Mayor/Authority Member/Commissioner Tam moved approval of the
remainder of the Consent Calendar.
Councilmember/Authority Member/Commissisoner Gilmore seconded the
motion, which carried by unanimous voice vote - 5. [Items so
enacted or adopted are indicated by an asterisk preceding the
paragraph number.]
~*08- CC/08- CIC} Minutes of the Special Joint City Council and
CIC Meeting, and the Special Joint City Council, Alameda Reuse and
Redevelopment Authority and CIC Meeting held on May 20, 2008.
Approved.
X08-- CIC} Recommendation to authorize the Executive Director to
enter into Contracts with the Park Street Business Association, and
the West Alameda Business Association for Fiscal Year 2008-2009.
The Development Services Director gave a brief presentation.
Chair Johnson stated that the Greater Alameda Business Association
~GABA} Contract is a small amount; Park Street Business Association
~PSBA} and West Alameda Business Association ~WABA} members pay
fees; understanding how GABA works is important.
Special Joint Meeting 1
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
The Development Services Director stated GABA daes general
advertising and hosts different activities; a part-time person
keeps the membership informed, maintains a database, and handles
activities.
Chair Johnson inquired whether GABA has membership dues.
The Development Services Director responded that GABA does not have
a Business Improvement Area ~BIA}; stated that she does not know
about dues; members sponsor different projects.
Chair Johnson stated it is important to know how much GABA
contributes to expenses.
Commissioner Matarrese stated the City's investment in the
Associations yields a return to the City in sales and business tax;
the staff report notes that there is no impact on the General Fund
and the Contract amounts are budgeted from tax increment funds;
inquired whether funds come from the CIC budget, to which the
Development Services Director responded in the affirmative.
Commissioner Matarrese inquired what is the impact on the CIC
budget; further inquired whether GABA businesses qualify since they
are not in the redevelopment area.
The Development Services Director responded GABA qualifies; stated
funds are part of the 100 of the CIC budget that pays for general
activities, staff, and basic overhead costs; there are very few
miscellaneous activities that are being funded this year.
Commissioner Matarrese inquired whether the matter should be
discussed tonight since the budget has not been adopted.
The Development Services Director responded staff is requesting
authorization to do the Contracts; stated the Contracts would not
be executed until the budget is adopted.
Commissioner Tam concurred with Commissioner Matarrese; stated the
budget sessions have been very painful; a 3o increase is not very
much, but some employee contracts are not going to be increased
next year; the proposed PSBR budget amount is $111,446; PSBR is
proposing to levy assessments totaling $88,000; inquired whether
PSBA's entire budget would be the combination of $111,446 and
$8s, o00 .
The Development Services Director responded in the negative; stated
Special Joint Meeting 2
Alameda City Council,Alameda Public
Financing Authority, and Community
Ymprovement Commission Meeting
June 3, 2008
the budget includes fundraising also.
Mr. Ratto stated PSBR will raise approximately $135,000 in special
events this year.
Commissioner Tam stated PSBA's BIA annual assessment is $88,000 and
the proposed City grant of $111,446, which is 200 over the annual
assessment; stated WABA's proposed grant is $101,146 and the BIA is
approximately $32,000, which is almost 3000 above; requested an
explanation of the difference between the two ratios.
The Development Services Director stated support is meant to take
place of economic development activities; the business districts
are disproportionate in size; staff is trying to build capacity and
help the Associations keep enough staff and help with other
contractural activities.
Chair Johnson stated serious conversations need to take place with
the business districts; WABA failed to increase assessments; the
public contributed millions of dollars; the business districts need
to help themselves and be part of the solution.
The Development Services Director stated a classic challenge is
trying to bridge the gap between property owners and business
owners.
Commissioner deHaan stated the Alameda Landing Disposition and
Development Agreement ~DDA~ requires that businesses be Association
members; GABA is a worthy cause and needs to put a budget together
to justify the $12, 000 [in grant funds) .
The Development Services Director stated information provided by
GABA shows the funds support the part-time staff activity.
Commissioner deHaan stated that he would like to defer the staff
recommendation until the CIC budget is adopted.
Chair Johnson inquired whether deferring the item would have an
impact on PSBR and WABA.
The Development Services Director responded typically installment
payments are made in July.
Commisssioner deHaan moved approval of continuing the item until
adoption of the budget.
Commissioner deHaan stated that he would like to have more defined
Special Joint Meeting 3
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
information about GABA come back.
Chair Johnson stated that she would like to know how much the
members contribute to support the Association.
Commissioner Matarrese stated that GABA is a worthy Association;
inquired whether Contracts could be executed in time to meet the
requirements if the budget is adopted by the end of the month.
The Development Services Director responded in the affirmative;
stated Contracts have been prepared; stated authority needs to be
given to execute the Contracts.
Commissioner Tam seconded the motion, which carried by unanimous
voice vote - 5.
AGENDA ITEM
(08- CC} Resolution No. 14213, "Approving and Authorizing
Execution of a Second Amendment of the Disposition and Development
Agreement (Alameda Landing Mixed Use Project} with Palmtree
Acquisition Corporation." Adopted; and
(~8- CIC} Resolution No. OS-156, "Authorizing the Executive
Director to Enter Into a Second Amendment to the Disposition and
Development Agreement (Alameda Landing Mixed Use Project} with
Palmtree Acquisition Corporation." Adopted.
The Base Reuse and Community Development Manager gave a Power Point
presentation.
Aldan Barry, Catellus Development Group, stated Catellus has
entered into an agreement with the Navy and the Department of Toxic
Substances Control (DISC} which allows for the removal of covenants
and restrictions that precluded the opportunity to do the mixed -
use development; Catellus worked with the City to redesign the
waterfront; the Stargell Avenue acquisition involves multiple
parties; currently, negotiations are taking place with Target;
discussions are continuing with Clif Bar.
Councilmember/Commissioner Matarrese inquired where the hospital
demolition is referenced in the report.
The Base Reuse and Community Development Manager responded Page 12
of the Second Amendment, Section D.
Councilmember/Commissioner Gilmore inquired when Catellus would
Special Joint Meeting 4
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
acquire the UP right-of-way; further inquired where Catellus is in
terms of deciding whether or not to proceed.
Mr. Barry responded Catellus negotiated a term sheet Wlth UP;
stated Catellus is in negotiations on a draft purchase and sale
agreement; he hopes to conclude negotiations this month; a formal
due deligence effort needs to be done and should be concluded
within sixty days; Catellus is running a parallel path of
negotiations with the retailers.
Vice Mayor/Commissioner Tam acknowledged the help of former Mayor
Bill Withrow and General Counsel of the Peralta Community College
District provided in negotiating the four-way agreement; stated
that significant expenditures were made, such as the removal of the
Faithful; funds were expended to fix some major water leaks; the
City helped redesign the waterfront when it was determined that it
was not financially feasible to seismically retrofit the area
because of pier decay; stated State Transportation Improvement
Program ~STIP} funds must be requested by February 2009 in order to
go before the California Transportation Commission ~CTC}; inquired
what is the level of competition and availability for said funding.
The Base Reuse and Community
assurances have been given that
impacted by the State budget.
Development Manager responded
STIP allocations would not be
The City Engineer stated a lot of the projects are large;
prioritization is based upon how many people are impacted by the
project, how much safety will be enhanced, and where the projects
are in the planning process.
Mayor/Chair Johnson stated the question is whether the money is in
jeopardy; money will be in serious jeopardy if the City does not
move forward with the project.
The Base Reuse and Community Development Manager stated larger
projects will start to come on line as the Fiscal Year progresses;
opportunities are maximized by getting in before the other
projects.
Councilmember/Commissioner Gilmore inquired whether the City would
get the money if an application is submitted, to which the Base
Reuse and Community Development Manager responded in the
affirmative; the City could be in jeopardy if it waits until
February 2009.
Councilmember/Commissioner deHaan stated that he is concerned with
Special Joint Meeting 5
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
the timeframe; inquired whether the Clif Bar parcel is pushed into
Phase 2 now.
The Base Reuse and Community Development Manager responded all of
the office property would be in Phase 3; stated an early office
parcel could be the first or second parcel developed.
Councilmember/Commissioner deHaan inquired whether there is any
likelihood of keeping the original deadlines, especially retail.
The Base Reuse and Community Development Manager responded Palmtree
Acquisition Corporation PAC} requested that certain timeframes be
extended for the performance milestones due to early expenditure of
funds.
Councilmember/Commissioner deHaan inquired how close the retail
project would be to the original timeframes.
The Base Reuse and Community Development Manager responded PAC's
immediate timeframe is a year and a half from now; stated PAC would
need to commence with an alternative Phase 1; PAC has another five
and a half years to commence on the retail.
Councilmember/Cammissioner deHaan inquired what would happen if the
Stargell Avenue Extension Project is not constructed.
The Base Reuse and Community Development Manager responded PAC
would not have any time extensions; stated everything would go back
to the original DDA timeframe.
Councilmember/Commissioner Matarrese stated the most important
aspect is obtaining the right-of-way; the stars have lined up and
will not line up again; funds would be allocated to the project and
would go towrds covering upfront reimbursements for acquiring the
right-of-way if the developer pulls out or the City terminates the
Agreement.
Councilmember/Commissioner Matarrese moved adoption of the
resolutions.
Councilmember/Commissioner deHaan seconded the motion with the
caveat that the project have a rigid timeframe.
Councilmember/Commissioner Gilmore requested more detail on the
Operating Memorandum.
The Base Reuse and Community Development Manager stated the
Speczai Joint Meeting
Alameda City Cauncil,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
existing DDA has a section that provides for an ability to do
Operating Memorandum if there are technical details that the
parties want to work out; the Operating Memorandum will look at
property management issues and will deal with a scenario that may
present itself in the future; the Operating Memorandum would deal
with issues such as fewer lease revenues coming in than property
management expenses and how to handle said situation.
Councilmember/Commissioner Matarrese inquired whether the Operating
Memorandum would come back, to which the Base Reuse and Community
Development Manager responded in the affirmative.
Vice Mayor/Commissioner Tam stated Section D on Page 12 notes that
the developer would reimburse the CIC for the cost incurred if the
City issues a demolition permit within sixty days; inquired how
soon the hospital demolition can start.
The Base Reuse and Community Development Manager responded the
demolition would have to be authorized through the budget process;
stated the demolition work could commence fairly quickly if funds
are authorized; Catellus has already prepared the demolition plans.
Vice Mayor/Commissioner Tam inquired what is the cost estimate for
demolishing the hospital, to which the Base Reuse and Community
Development Manager responded several million dollars.
Mayor/Chair Johnson stated the Stargell Avenue Extension Project
has gone on for years; she appreciates the cooperation of the
Peralta Board; inquired whether the Board approved the project.
The Base Reuse and Community Development Manager responded the
Board will take action on June 10.
0n the call for the question, the motion carried by unanimous voice
vote ~ 5.
~O$- CC} Adoption of Resolution Authorizing and Directing the
Preparation and Execution of Certain Lease Financing Documents,
Authorizing the Preparation and Distribution of a Preliminary
Official Statement in Connection with the Offering and Sale of
Certificates of Participation Relating Thereto, and Authorizing and
Directing Certain Actions with Respect Thereto. Continued; and
~0$- APFA} Adoption of Resolution Approving, Authorizing and
Directing Preparation and Execution of Certain Lease Financing
Documents and Authorizing and Directing Certain Actions with
Respect Thereto. Continued.
Special Joint Meeting 7
Alameda City Council,A~ameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2~~8
The Finance Director gave a brief presentation,
Mayor/Chair Johnson inquired what would be the cost of refinancing,
The Finance Director responded the cost of the additional debt
service over the new life of the issue is $594,658.75.
Mayor/Chair Johnson inquired what would be the cost of issuance, to
which the Finance Director responded $150,000.
Mayor/Chair Johnson inquired whether the total cost would be
$150,000 plus $594,000.
The Finance Director responded the $150,000 is included in the
$594,000.
Councilmember/Authority Member Matarrese inquired whether $150,000
would be spent to save $203,000, extend the debt a couple years,
and pay approximately $600,000 in interest.
The Finance Director responded $600,000 would be spent over fifteen
years in order to get the first year savings of approximately
$600,000.
Councilmember/Authority Member Matarrese stated that he has a hard
time borrowing money and encumbering two extra years on someone in
the future.
Mayor/Chair Johnson stated the proposed refinancing would cost the
City money.
The Finance Director stated cash would be saved now and would be
paid over the next fifteen years.
Mayor/Chair Johnson inquired whether refinancing would cost
$594,000.
The Finance Director responded in the affirmative; stated
approximately $600,000 would be saved in interest.
Mayor/Chair Johnson stated that she would not call it a savings
because the amount is deferred.
Councilmember/Authority Member Gilmore stated that she totaled a
$5.1 million debt; $6 million would be issued; inquired whether
there is some minimum limit,
Special Joint Meeting
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
The Finance Director responded $6 million is the approximate
amount; stated $5,490,000 would be issued; interest rates change;
the numbers are based on estimated interest rates; the interest
rates are favorable now.
Councilmember/Authority Member Gilmore stated the matter is a cash
flow issue; approximately $60D,000 would not be spent in the first
year; $600,000 would be spent over fifteen years.
Councilmember/Authority Member deHaan inquired whether the loans
were refinanced already.
The Finance Director responded only the Police Building was
refinanced in 1996.
Councilmember/Authority Member deHaan inquired why the Police
Building was refinanced.
The Finance Director responded because interest rates dropped
significantly.
Councilmember/Authority Member deHaan stated the City gets into
trouble by deferring and refinancing.
Mayor/Chair Johnson inquired when the Police Building was
constructed, to which the Finance Director responded 1990.
Mayor/Chair Johnson inquired what was the original planned bond
issue.
The Finance Director responded the $2.8 million bond was issued in
1990 with interest rates of 5.8~ to 7.250.
Mayor/Chair Johnson inquired when the bond would have been paid if
not refinanced, to which the Finance Director responded she would
guess 2010.
Councilrnember/Authority Member Matarrese stated that he is not in
favor; savings are not being made on the interest rates and future
Councils will be burdened; debt will be deferred if not paid naw.
The Finance Director stated budget increases would be needed
otherwise.
Mayor/Chair Johnson inquired whether the Library Fund is paid out
of the General Fund.
Special Joint Meeting 9
Alameda City Council,Alameda Public
financing Authority, and Community
Improvement Commission Meeting
June 3, 2DD8
The Finance Director responded approximately 50-550 of Library
expenditures are supported by the General Fund, stated the Police
Building Bond would have been paid off in 2015, if not refinanced.
Councilmember/Authority Member Gilmore stated the first year
savings is approximately $600,000; inquired how much cash would not
be spent the second year, to which the Finance Director responded
$367,000.
Councilmember/Authority Member Gilmore inquired how many more years
the repayment would be pushed out, to which the Finance Director
responded two years.
Mayor/Chair Johnson inquired what are the fees.
The Finance Director responded $150,000 for issuance; stated the
underwriter's discount is $41,175.
Mayor/Chair Johnson inquired whether the $41,175 is in addition to
the $150,000, to which the Finance Director responded in the
affirmative .
Vice Mayor/Authority Member Tam stated fees would be rolled back
into debt service.
Mayor/Chair Johnson stated money would be borrowed to restructure
borrowed money.
Councilrnember/Authority Member deHaan inquired what was the
interest on the 1996 Police Building, to which the Finance Director
responded 4o to 6~.
Councilmember/Authority Member deHaan inquired what was the
interest on the Golf Course, to which the Finance Director
responded 3.9 a to 5.7 5 a .
Councilmember/Authority Member deHaan inquired what the new
interest rate would be, to which the Finance Director responded the
all in true interest costs is approximately 50.
Councilmember/Authority Member deHaan inquired whether the interest
rate is fixed.
The Finance Director responded the interest rate varies over time;
stated everything is taken into account with an all in true
interest cost.
Special Joint Meeting 1 0
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
Mayor/Chair Johnson stated money would need to be found elsewhere
if refinancing is not done; she does not view refinancing as a way
to balance the budget.
Councilmember/Authority Member deHaan stated refinancing wauld be a
one-time fix and a deferral.
The Finance Director stated the proposed refinancing was a
potential solution for not having sufficient budget capacity to
meet all needs.
Councilmember/Authoritiy Member Gilmore inquired whether timing
would be impacted if Council and the Commission decide to made a
decision to go forward at the end of June.
The Finance Director responded missing the August 1 call date for
the Police Building might cost more money, but could be done.
Councillmember/Authority Member Matarrese inquired how much is owed
on the police bonds.
The Finance Director responded $1.5 million; stated Library and
Golf is 3.5 ~; 63 o is for Library and 34 o is for Golf .
Mayor/Chair Johnson stated $1 million needs to be spent on
renovating the driving range; the City is still paying off the
construction debt.
Councilmember/Authority Member Matarrese stated staff should look
at paying early because there is no tax deduction for paying
interest.
The Finance Director stated the scenario could be reviewed; the net
present value of the future debt service versus using the fund
balance to pay it off can be reviewed.
Councilmember/Authority Member deHaan inquired whether major
refinancing was done in 2002-2003.
The Finance Director responded in 2002 refinancing was done for
reconstruction of City Hall; stated tax increment bonds were done
for the CIC in 2003.
Councilmember/Authority Member deHaan inquired whether refinancing
was done for interest rates only.
Special Joint Meeting 1 1
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
The Finance Director responded City Hall reconstruction bonds were
refinanced in 2002 and were originally issued in 2000.
Councilmember/Authority Member deHaan inquired what was the impact
over the out years.
The Finance Director responded the debt service was the same level
every year; the prime motivation for the current proposal is not to
get interest rate savings, but deferral.
Mayor/Chair Johnson stated the City needs to look long-term; the
report only looks at short-term.
The Finance Director stated staff reviewed the matter from a
perspective that the proposal is not good for the long-term, but is
what needs to be done in order to have budget capacity far the next
two years.
Mayor/Chair Johnson stated direction has been given to always look
at long-term.
Vice Mayor/Authority Member Tam stated it does not make sense to
spend down the fund balance if the same interest is earned on the
fund balance.
Mayor/Chair Johnson stated it does not make sense to use the fund
balance because the City has so many other things to pay for with
the fund balance, such as deferred health care retirement costs;
the City needs to be living within its means and not defer
payments.
Councilmember/Authority Member Gilmore stated the amount of money
being deferred over the first two years is slightly under a million
dollars; the extra money that would be spent over the life of the
loan is $600,000; payments would be extended for two more years;
she would like to hear from the City Auditor and City Treasurer.
Mayor/Chair Johnson inquired how much the payments are far the last
two year extension.
The Finance Director responded the payments for total debt services
for all three funds is about $573,000 each year.
Councilmember/Authority Member Gilmore stated the deferred payments
not being made over the first two years are slightly under a
million dollars.
Special Joint Meeting 1
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
Mayor/Chair Johnson stated the added interest and cost of
restructuring is an additional $594,000,
The City Treasurer stated bills should be paid when due.
The City Auditor stated money needs to be spent to refinance; he
does not see the benefit in pushing obligations into the future;
tough decisions need to be made now.
Councilmember/Authority Member Gilmore stated deferred payments
over the first two years are approximately $1 million; $594,000 is
the delta between what would need to be spent if nothing is done
and what would need to be spent for refinancing; inquired whether
the savings would be the difference between $1 million and
$594,000.
The Finance Director responded there is no savings because the $1
million is part of the calculation of the $594,000.
Mayor/Chair Johnson stated the nonpayment years cannot be counted
as savings; inquired whether payments would be higher in the third
year because of the restructuring,
The Finance Director responded the payments go up to $567,00 in
year three; in year three payments would be $610,000 as compared to
$567,000; payments start to decline in 2017 because the 1996 Police
Building debt would be paid in 2015; the existing debt service
would decline to $369,000; the new debt service would stay in the
$570,000 range.
The City Treasurer stated the situation is whether to borrow money
over the next two years to balance the budget and pay it back over
the next twenty years.
Councilmember/Authority Member Gilmore moved approval of tabling
the item pending budget discussions.
Vice Mayor/Chair/Authority Member Tam seconded the motion.
Under discussion, Vice Mayor/Authority Member Tam stated that she
appreciates the fact that there will be a challenge to define what
it means to live within means.
on the call for the question, the motion carried by the following
voice vote: Ayes: Councilmembers/Authority Members deHaan, Gilmore,
Tam, and Mayor/Chair Johnson - 4. Noes: Councilmember/Authority
Member Matarrese.
Special Joint Meeting 1
Alameda City Council,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
Councilmember/Authority Member Matarrese stated that criteria needs
to be set for when money is borrowed to balance the budget.
Mayor/Chair/ Johnson requested that a policy regarding borrowing
money be brought back.
ADJOURNMENT
There being no further business, Mayor/Chair Johnson adjourned the
Special Joint Meeting at 9:29 p.m.
Respectfully submitted,
Lara weisiger, City Clerk
Secretary, Alameda Public Financing
Authority
The agenda for this meeting was posted in accordance with the Brown
Act .
Special Joint Meeting 1 4
Alameda City Couneil,Alameda Public
Financing Authority, and Community
Improvement Commission Meeting
June 3, 2008
UNAPPROVED
MINUTES OF THE SPECIAL JOINT CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY ~ARRA},
AND COMMUNITY IMPROVEMENT COMMISSION ~CIC} MEETING
TUESDAY- -JUNE 4, 2008- -7:01 P.M.
Mayor/Chair Johnson convened the Special Joint Meeting at 7:22 p.m.
ROLL CALL - Present: Councilmembers / Board Members /
Commissioners deHaan, Gilmore, Matarrese,
Tam and Mayor/Chair Johnson - 5.
Absent: None.
AGENDA ITEM
X08-- CC/ARRA/OS- CIC} Authorize the City Manager/Executive
Director to execute a Transfer of the Exclusive Negotiation
Agreement with SSC Alameda Point LLC to a new entity with D.E. Shaw
or a transfer of an ownership interest in the Master Developer
entity, SCC Alameda Point LLC to D. E. Shaw, pursuant to specific
terms and Conditions.
The Assistant City Manager stated SunCal requested that the matter
be held over for two week in order to allow representatives from
D.E. Shaw to be present to answer questions.
Councilmember/Board Member/Commissioner Gilmore thanked the
consultant for coming through and hitting important points that the
City needs to have to protect itself; that she has a problem with
eventually approving a document or agreement that she has not seen
or read; Councilmembers were elected to make decisions on behalf of
the citizens; if she approves the recommendation and things later
go south, the citizens are not going to want to hear that she
relied on a consultant when she made the decision; essentially, the
consultant is framing the discussion about the issues;
Councilmembers/Board Members/Commissioners might have additional
items that the consultant has not flagged or that should be
discussed in public; it is really important for
Councilmembers/Board Members/Commissioners to be able to see and
discuss the Agreement; if SunCal feels strongly about the
confidentiality, the Agreement could be disclosed in Closed
Session; that she would be open to signing a confidentiality
agreement; it is really important that the Council/Board/Commission
sees underlying documents; that she does not want to see SunCal and
D.E. Shaw in two weeks if the Operating Agreement is not complete;
suggested that the matter not return until the Operating Agreement
is executed, the Council/Board/Commission has copies of the term
sheet and Operating Agreement and the Council/Board/Commission has
Special. Joint Meeting
Alameda City Council, Alameda
Reuse and Redevelopment Authority, 1
and Community improvement Commission
June 4, 2Q08
had an opportunity to review and discuss the matter before voting;
D.E. Shaw is asking to become the City's partner; if D.E. Shaw does
not trust the Council/Board/Commission to keep the matter
confidential, it does not speak well for the beginning of the
partnership.
Councilmember/Board Member/Commissioner Matarrese stated D.E. Shaw
is entering into an agreement with the taxpayers; that he would not
be willing to sign a confidentiality agreement; the matter is in
the public realm; the background document should be presented to
and discussed in front of the public.
Councilmember/Board Member/Commissioner deHaan inquired how there
could be an open discussion.
The Assistant City Manager responded staff has discussed the
matter; the confidentiality issues are D.E. Shaw's issues; staff
would discuss the matter with D.E. Shaw's management tomorrow;
staff has indicated that the issue would be a problem for the
Council/Board/Commission; D.E. Shaw is relying on a section of the
Exclusive Negotiation Agreement ~ENA} that allows confidentiality.
Vice Mayor/Board Member/Commissioner Tam stated that she
appreciates the concerns; there is an obligation under Section 10
of the ENA that keeps some of the information between SunCal and
D.E. Shaw proprietary; inquired what the Council's/Board's/
Commission's role was when Catellus merged with Palmtree; stated
the venture is a multi-party partnership and is a business
relationship; the City changes financing partners when doing tax
increment funding or refinancing bonds; the developer has been able
to secure a financing partner unlike the prior developer.
The Assistant City Manager stated the documents were reviewed when
Catellus assigned part of its agreement to Palmtree; the CIC had
issues and there were concessions; ARR.A approved the Operating
Agreement between Alameda Point Community Partners and Morgan
Stanley; the financials have always been confidential, but the
operating Agreement generally has not been confidential.
The Base Reuse and Community Development Division Manager stated
SunCal has indicated the Operating Agreement would not be ready for
sixty days; staff thought bringing a term sheet first could be
helpful to provide direction to SunCal and D.E. Shaw in negotiating
the operating Agreement; initial direction f rom the
Council/Board/Commission would allow them to focus on issues of key
concern; the operating Agreement would reflect the intent of the
Council/Board/Commission; the Council/Board/Commission might want
Special Joint Meeting
Alameda City Council, Alameda
Reuse and Redevelopment Authority, 2
and Community Improvement Commission
June 4, 2008
to give direction regarding the key issues to allow the negotiation
process to be a more efficient.
Councilmember/Board Member/Commissioner Gilmore stated said
recommendation would be fine as long as it is understood that she
would not vote for or against the Operating Agreement until she
sees it; the Council/Board/Commission should see the document.
The Base Reuse and Community Development Division Manager stated
staff understands that the Council/Board/Commission wants to see
both the executed Operating Agreement and term sheet and ensure
that the key points outlined in the term sheet are carried over
into the Operating Agreement; staff's recommendation is that
direction only be given regarding the term sheet; the Operating
Agreement would have to be entirely consistent with the points
raised in the term sheet.
The Assistant City Attorney stated that she informed SunCal's
Counsel that the Council/Board/Commission would want to know all
the details; the confidentiality provision of the ENA covers the
issue sufficiently; if a third party wants to get a document, it
would be on SunCal's shoulders; in the event of a legal dispute
about whether or not something is discloseable under the Public
Records Act, SunCal would have the burden of taking on the dispute.
Councilmember/Board Member/Commissioner deHaan stated that he wants
to hear from SunCal about progress being made; the term sheet and
Operating Agreement should not curtail or slow operations.
The Assistant City Manager stated quite a bit of engineering work
has been done; money is being spent.
Bill Smith, Alameda, discussed consultants.
ADJOURNMENT
There being no further business, Mayor/Chair Johnson adjourned the
Special Joint Meeting at 7:36 p.m.
Respectfully submitted,
Lora Weisiger, City Clerk
Secretary, CIC
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting
Alameda City Council., Aiameda
Reuse and Redevelopment Authority, 3
and Community Improvement Commission
June 4, 208
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
Honorable Chair and
Members of the Public Financing Authority
From: Debra Kurita
City Manager
Date: June 17, 20oS
Re: Adopt a City Council Resolution Authorizing Preparation and Execution
of Lease Financing Documents and a Preliminary Gfficial Statement in
Connection with the Gffering and Sale ofi Certificates of Participation and
Authorizing Certain Actions with Respect Thereto; and,
Adopt a Public Financing Authority Resolution Approving and
Authorizing Preparation and Execution of Certain Lease Financing
Documents and Authorizing Certain Actions with Respect Thereto
BACKGRGUND
The City and the Alameda Public Improvement Corporation ~APIC},anon-profit
corporation formed by the City of Alameda, sald $2.8 million of City of Alameda
Certificates of Participation X1996 Police Building and Equipment Refinancing Project} in
1996. During the same year, the City and the APIC also sold $4.9 million of City of
Alameda Certificates of Participation X1996 Library and Golf Course Financing Project}.
There remains $1.5 million and $3.6 million outstanding respectively,
The 1996 Police and Equipment Certificates of Participation advanced refunded the
1990 Police and Equipment Certificates of Participation. This original issue had rates
ranging from 5.8°/o to 7.25%, matured in 2015, and was issued for $2.77 million. The
1996 Library and Golf Course Financing Project was a new money issue in the amount
of $4.9 million at rates of 3.9% to 5.75% maturing in 2022.
DISCUSSIGN
During the Fiscal Year 2008-2009 budget preparation process, it became evident that
all avenues needed to be pursued with respect to cost containment. In reviewing the
City's debt por'#folio, the Financial Advisor Gardner, Underwood & Bacon}
recommended that the above-referenced issues be considered as refinancing
candidates in order to reduce debt service costs.
CCIAPFAIARRAICIC
Report Re:
Agenda Item #3-A I
06.11.08
Honorable Mayor and June 17, 2008
Members of the City Council Page 2 of 4
Honorable Chair and
Members of the Public Financing Authority
To accomplish this financing, staff worked with the City's Financial Advisor to secure
the services of an underwriter Wedbush Morgan Securities}, and a trustee Union Bank
of California}, The services of bond counsel Quint & Thimmig LLP} were authorized by
the City Attorney.
At its June 3, 2008, meeting, the City Council indicated its concern with lengthening the
term of refinanced debt and adding to future debt service costs. Since that discussion,
the City was notified that the issue has received an AA- rating from Standard & Poor's,
which is a single "notch" upgrade over the existing issues. As a result, the Financial
Advisor and the bond team have developed a new structure that will meet the City
Council's goals of not extending the term, recognizing some debt service savings in the
first two years, and realizing some net present value savings. This structure has a
lower interest rate ~4.6°/o as compared to 5.006%}and net present value savings.
The proposed new certificates to be issued will be approximately $5.5 million
Certificates of Participation X2008 Financing Project} with a 14-year maturity similar to
existing issues}, The Police Building, whose value exceeds that of the Certificates, will
serve as the facility to be leased for the principal amount of the Certificates. During the
first two years, the City will pay interest only on the debt service. In the following years,
the City will pay principal and interest. The debt service savings to the General Fund in
Fiscal Year 2008-2009 are estimated to be $195,041. In addition, the Library and Golf
Funds will produce savings of approximately $157,146 and $58,394, respectively, as a
result of the refinancing of the 1996 Library and Golf Course Financing Project.
The City Council is being asked to approve several documents and authorize the
Mayor, City Manager, or Chief Financial Officer to execute the documents. These are:
1} a site and facility lease between the City and the Public Financing Authority;
2} a lease agreement between the Public Financing Authority and the City leasing
back the Police Building for an amount not to exceed $l million, at a maximum
interest rate of 5.5% and for a period no longer than 21 years;
3} a trust agreement among the City, the Public Financing Authority, and Union Bank
of California to act as trustee for the financing and the execution and delivery of the
new certificates; and
4} a certificate purchase agreement between Wedbush Morgan Securities, the
underwriter, and the City relating to the purchase of the certificates by the
underwriter at a discount not to exceed .l5% of the principal.
The City Council is also required to approve the Preliminary Official Statement. When
finalized, this document will become the Official Statement, which is the official offering
for sale of the certificates. It contains information about the certificates themselves, the
sources and uses of the funds, the financing plan, and background information about
Honorable Mayor and June 17, 2008
Members of the City Council Page 3 of 4
Honorable Chair and
Members of the Public Financing Authority
the City. The City Council, in adopting the resolution, also authorizes the Mayor, City
Manager, or Chief Financial Officer to cause the Preliminary Official Statement to be
brought into the form of a Final Official Statement by amending or correcting substantive
facts. The resolution also directs the Mayor, City Manager, or Chief Financial Officer to
deem as final the Preliminary Official Statement pursuant to Rule 15c2-12 under the
Securities Exchange Act of 1934. These documents are on file with the City Clerk's
office.
The Alameda Public Financing Authority must also approve the following documents:
1 } a site and facility lease as above;
2} a lease agreement as above;
3} an assignment agreement between the Public Financing Authority and Union Bank
of California as trustee under which the Public Financing Authority will assign
certain of its rights, including the right to receive payments, to the trustee; and
4} a trust agreement among the Public Financing Authority, the City, and the Trustee
regarding the financing and the execution and delivery of the certificates of
participation.
These documents are also on file with the City Clerk.
BUDGET CONSIDERATIONIFINANCIAL IMPACT
The Fiscal Year 2008-2009 debt service cost savings for the General Fund are
estimated to be $195,041, and the savings for Fiscal Year 2009-2010 are estimated to
be $183,180. Similarly, the Library and Golf Funds will produce debt service cost
savings in Fiscal Year 2008-2009 and 2009-2010 as follows:
FY 2008-2009
FY2009-2010
Library Fund $157,146 $142,780
Golf Fund 88 394 80 323
Total $245,540 $223,120
The total debt service cost for the life of the issue is $6.15 million. vllithout the
refinancing, the remaining debt service cost for the existing issues would be $l.1
million. This refinancing results in a debt service savings of approximately $311,000.
RECOMMENDATION
Adopt a City Council Resolution authorizing preparation and execution of lease
financing documents and a Preliminary official Statement in connection with the offerin
9
Honorable Mayor and June 17, 2008
Members of the City Council Page 4 of 4
Honorable Chairand
Members of the Public Financing Authority
and sale of Certificates of Participation and authorizing certain actions with respect
thereto; and,
Adapt a Public Financing Authority Resolution approving and authorizing preparation
and execution of certain lease financing documents and authorizing certain actions with
respect thereto.
Respectfully submitted,
elle-Ann oyer
Chief Financial Officer
JB:dI
CITY OF ALAMEDA RESOLUTION N0.
E
0
c~
a~
0
~.
~ AUTHORIZING AND DIRECTING THE PREPARATION AND
EXECUTION OF CERTAIN LEASE FINANCING DOCUMENTS,
AUTHORIZING THE PREPARATION AND DISTRIBUTION OF A
~ ~ PRELIMINARY OFFICIAL STATEMENT 1N CONNECTION WITH THE
OFFERING AND SALE OF CERTIFICATES OF PARTICIPATION
a RELATING THERETO, AND AUTHORIZING AND DIRECTING
~ CERTAIN ACTIONS WITH RESPECT THERETO
WHEREAS, the City of Alameda the "City"}, working together with the
Alameda Public Improvement Corporation the "Corporation"}, has heretofore
caused the execution and delivery of the $2,770,000 city of Alameda
Certificates of Participation X1996 Police Building and Equipment Refinancing
Project} the "1996A Certificates"}, representing undivided proportional interests
of the owners thereof in lease payments to be made by the City as the rental
for certain property pursuant to a lease agreement with the Corporation to
refinance the acquisition and construction of certain capital projects within the
geographic boundaries of the City; and
WHEREAS, the 1996A Certificates are currently outstanding in the
principal amount of $1,505,000; and
WHEREAS, the City, working together with the Corporation, has also
heretofore caused the execution and delivery of the $4,900,000 City of
Alameda Certificates of Participation X1996 Library and Golf Course Financing
Project} the "19958 Certificates"}, representing undivided proportional interests
of the owners thereof in lease payments to be made by the City as the rental
for certain property pursuant to a lease agreement with the Corporation to
finance the acquisition and construction of certain capital projects within the
geographic boundaries of the City; and
WHEREAS, the 19966 Certificates are currently outstanding in the
principal amount of $3,555,004; and
WHEREAS, the City, with the assistance of the Alameda Public
Financing Authority the "Authority"}, has determined at this time, due to
prevailing interest rates in the municipal bond market and for other reasons, to
refinance its obligations with respect to the 1996A Certificates and the 19966
Certificates and to implement a lease financing for such purpose; and
WHEREAS, it is in the public interest and for the public benefit that the
City authorize and direct execu#ion of the Lease Agreement thereinafter
defined} and certain other financing documents in connection therewith; and
vVHEREAS, a preliminary official statement containing information
material to the offering and sale of the Certificates described below has been
prepared on behalf of the City; and Resolutions #3-A
Joint CC APFA ARRA CIC Mtg
46.11-45
VvHEREAS, the documents below specified shall be filed with the City
and the members of the City Council, with the aid of its staff, shall review said
documents.
N4VV, THEREFORE, BE IT RESOLVED, as follows:
Section T. Certificates of Participation X2008 Refinancing Project} the
iiCertificates"} are hereby authorized to be executed and delivered pursuant to
the provisions of the Trust Agreement, as hereinafter defined.
Secfion 2. The below-enumerated documents be and are hereby
approved, and the Mayor, the City Manager or the Chief Financial Officer, or
the assignee of any such official, is hereby authorized and directed to execute
said documents, with such changes, insertions and omissions as may be
approved by such official, and the C'rty Clerk is hereby authorized and directed
to attest to such official's signature:
~a} a site and facility lease, between the city, as lessor, and the
Authority, as lessee, pursuant to which the City wilt lease certain property the
"Property"} to the Authority;
fib} a lease agreement, by and between the Authority, as lessor, and the
City, as lessee the "Lease Agreement"}, pursuant to which the Authority will
lease the Property back to the City, so long as the total principal amount of the
Lease Agreement does not exceed $7,000,000, so long as the maximum
interest rate does not exceed 5.5°/0, and so long as the term of the Lease
Agreement does not exceed 21 years;
~c} a trust agreement, by and among the Authority, the City and Union
Bank of California, N.A., as trustee the "Trust Agreement"}, relating to the
financing, and the execution and delivery of the Certificates; and
~d} a certificate purchase agreement, by and between Vvedbush Morgan
Securities the "Underwriter"} and the City, relating to the purchase by the
Underwriter of the Certificates, so long as the Underwriter's discount does not
exceed .l5% of the principal amount of the Certificates, exclusive of any
original issue discount which does not represent compensation to the
Underwriter.
Secfion 3. The City Council hereby approves the Preliminary official
Statement describing the financing, in substantially the form on file with the City
Clerk, together with any changes therein or additions thereto deemed advisable
by the Mayor, the City Manager or the Chief Financial officer, or the assignee
of any such official. The Ci#y Council authorizes and directs the Mayor, the City
Manager or the Chief Financial officer, or the assignee of any such official, to
deem "final" pursuant to Rule 15c~-12 under the Securities Exchange Act of
1934 the "Rule"} the Preliminary Official Statement prior to its distribution by
the Underwriter.
-2-
Sec#ion 4. The Mayor, the City Manager or the Chief Financial Officer, or
the assignee of any such official, is authorized and directed to cause the
Preliminary Official Statement to be brought into the form of a final official
statement the "Final Official Statement"} and to execute said Final Official
Statement, dated as of the date of the sale of the Certificates, and a statement
that the facts contained in the Final Official Statement, and any supplement or
amendment thereto which shall be deemed an original part thereof for the
purpose of such statement} were, at the time of sale of the Certificates, true
and correct in all material respects and that the Final Official Statement did not,
on the date of sale of the Certificates, and does not, as of the date of delivery
of the Certificates, contain any untrue statement of a material fact with respect
to the City or omit to state material facts wi#h respect to the City required to be
stated where necessary to make any statement made therein not misleading in
the light of the circumstances under which it was made. The Mayor, the City
Manager or the Chief Financial Officer, or the assignee of any such official,
shall take such fur#her actions prior to the signing of the Final Official Statement
as are deemed necessary or appropriate to verify the accuracy thereof. The
execution of the final Official Statement, which shall include such changes and
additions thereto deemed advisable by the Mayor, the City Manager or the
Chief Financial Officer, or the assignee of any such official, and such
information permitted to be excluded from the Preliminary Official Statement
pursuant to the Rule, shall be conclusive evidence of the approval of the final
Official Statement by the City,
Section 5. The Final Official Statement, when prepared, is approved for
distribution in connection with the offering and sale of the Certificates.
Section 6. The Mayor, the City Manager, the Chief Financial Officer, the
City Clerk and all other appropriate officials of the City are hereby authorized
and directed to execute such other agreements, documents and certificates as
may be necessary to effect the purposes of this resolution and the financing
herein authorized.
Section 7. This Resolution shall take effect upon its adoption by this City
Council.
*****~
-3-
1, the undersigned, hereby certify that the foregoing Resolution duly and
regularly adopted by and passed by the Council of the City of Alameda during
the Regular Meeting of the City Council on the llth day of June, 2448, by the
following vote to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
IN UvITNESS, UvHEREOF, I have hereunto set my hand and affixed the
official seal of said City this day of June, 2445.
Lara Weisiger, City Clerk
City of Alameda
-4-
ALAMEDA PUBLIC FINANCING AUTHORITY RESOLUTION NO.
E
a
a
APPROVING, AUTHORIZING AND DIRECTING PREPARATION AND
EXECUTION GF CERTAIN LEASE FINANCING DOCUMENTS AND
AUTHORIZING AND DIRECTING CERTAIN ACTIGNS WITH
RESPECT THERETO
WHEREAS, the City of Alameda the "City"}, working together with the
o Alameda Public Improvement Corporation the "Corporation"}, has heretofore
~ caused the execution and delivery of the $2,110,000 City of Alameda
W Certificates of Participation X1996 Police Building and Equipment Refinancin
m g
Project} the "1996A Certificates"}, re resentin undivided ro ortional interests
v J p g pp
of the owners thereof in lease payments to be made by the City as the rental
for certain property pursuant to a lease agreement with the Corporation to
` refinance the acquisition and construction of certain capita! projects within the
geographic boundaries ofthe City; and
WHEREAS, the 1996A Certificates are currently outstanding in the
principal amount of $1,505,000; and
WHEREAS, the City, working together with the Corporation, has also
heretofore caused the execution and delivery of the $4,900,000 City of
Alameda Certificates of Participation X1996 Library and Golf Course Financing
Project} the "19968 Certificates"}, representing undivided proportional interests
of the owners thereof in lease payments to be made by the City as the rental
for certain property pursuant to a lease agreement with the Corporation to
finance the acquisition and construction of certain capital projects within the
geographic boundaries of the City; and
WHEREAS, the 1996B Certificates are currently outstanding in the
principal amount of $3,555,000; and
WHEREAS, the City has determined at this time, due to prevailing
interest rates in the municipal bond market and for other reasons, to refinance
its obligations with respect to the 1996A Certificates and the 1996B Certificates
and to implement a lease financing for such purpose, and the City has
requested the assistance of the Alameda Public Financing Authority the
"Authority"}, in connection with such financing; and
WHEREAS, it is in the public interest and for the public benefit that the
Authority authorize and direct execution of certain financing documents in
connection therewith; and
WHEREAS, the documents below specified shall be filed with the
Authority and the members of the Board of Directors, with the aid of its staff,
shall review said documents.
Resolutions #3-A
Joint CC APFA ARRA CIC Mtg
O~-~ I -OV
N~UV, THEREFORE, BE IT RESOLVED, as follows:
Section ~. The below-enumerated documents, substantially in the forms
on file with the Secretary, be and are hereby approved, and the Chair, the
Executive Director or the Treasurer is hereby authorized and directed #o
execute said documents, with such changes, insertions and omissions as may
be approved by such official, and the Secretary is hereby authorized and
directed to attest to such official's signature:
~a} a site and facility lease, between the City, as lessor, and the
Authority, as lessee, pursuant to which the City will lease certain property the
"Property"} to the Authority;
fib} a lease agreement, between the Authority, as lessor, and the City, as
lessee the "Lease~Agreement"}, pursuant to which the Authority will lease the
Property back to the City;
~c} an assignment agreement, by and between the Authority and Union
Bank of California, N.A., as trustee the "Trustee"}, pursuant to which the
Authority will assign certain of its rights under the Lease Agreement, including
its right to receive lease payments thereunder, to the Trustee; and
~d} a trust agreement, by and among the Authority, the City and the
Trustee, relating to the financing and the execution and delivery of certificates
of participation evidencing the direct, undivided fractional interests of the
owners thereof in lease payments to be made by the City under the Lease
Agreement.
Section 2. The President, the Executive Director, the Treasurer, the
Secretary and other officials of the Authority are hereby authorized and directed
to execute such other agreements, documents and certificates as may be
necessary to effect the purposes of this resolution and the lease financing
herein authorized.
Section 3. This Resolution shall take effect upon its adoption by the
Board of Directors.
******
_2_
!, the undersigned, hereby certify that the foregoing Resolution duly and
regularly adopted by and passed by the Board of Directors of the Alameda
Public Financing Authority during the Regular Meeting of the Authority on the
llth day of June, 2008, by the following vote to wit:
AYES;
NOES:
ABSENT;
ABSTENTIONS:
1N WITNESS, WHEREOF, I have hereunto set my hand and affixed the
official seal of said Authority this day of June, 2008.
Lara Weisiger, Secretary
Alameda Public Financing
Authority
.3_
CITY 4F ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 17, 2008
Re: Hold a Public Hearing and Adopt a Resolution to Accept the Master Fee
Schedule for Fiscal Year 2008-2009
BACKGROUND
On January 22, 1992, the City Council passed Resolution Number 12191, which
codified all fees for services and linked the rate at which the City's fee schedule may be
increased to the Consumer Price Index for the San Francisco Bay Area. Over time, via
resolution, the fee structure has been revised and updated to streamline fee collection,
and a Citywide Development Fee has been added to the Master Fee Schedule.
Increases to the Citywide Development Fee are based on the Engineering News
Record Construction Price Index for the San Francisco Bay Area
DISCUSSION
On May 14, 2008, the Bureau of Labor Statistics announced the Consumer Price Index
for the San Francisco Bay Area as 2.9°/°. Based on Resolution 12191, the eligible fees
in the Master Fee Schedule were increased by 2.9%.
The Engineering Dews Record announced the Construction Price Index for the San
Francisco Bay Area as ~ .l°/a. Based on Municipal Code Section 21-3. ~ 4, Fee
Escalators, the Citywide Development fees were increased in accordance with the
Construction Price I ndex.
The Golf Commission determines the fees for the Golf Complex and recommends no
increases in fees for fiscal year 2008-2009. Fees associated with the Alameda
Recreation and Park Department are recommended by the Recreation and Park
Commission for adoption by the City Council. The recommended Recreation and Park
fees are included in the revised Master Fee Schedule.
The City's Affordable Housing Unit and Fee Requirements were established in 1989 to
mitigate the housing impacts created by new and expanded non-residential
development. Resolution 13336 states that the amounts of the Affordable Housing !n-
CC~AP FAIARRAIC I C
Public Hearing
Agenda Item #3-A Yr
O~w~ ~~0~
Honorable Mayor and June 11, 2008
Members of the City Council Page 2 of 3
Lieu Fees shall be adjusted annually to reflect the percentage change in the cost of
construction as reported in the Engineering News Recora~ Construction Price Index for
the San Francisco Bay Area. Between 2002 and 2008, the fees have been raised a
total of 18%, or an average of 3% per year. However, given the current economic
environment, the proposed resolution maintains the Affordable Housing In-Lieu Fee at
the same level as fiscal year 2007-2008. The decision regarding whether or not to raise
fees will be revisited for fiscal year 2009-2010 based on the economic environment at
that time.
Gn Gctober 3, 2006, the City Council passed Resolution 14027, Amending Master Fee
Resolution No. 12191 to Revise and Streamline the Planning & Building Department,
Public vllorks and Fire Department Fee Schedules. At the time Resolution 14021 was
adopted, Fire Prevention fees and Utility Permit Fees were not adequate to capture the
actual costs of the services provided, and it was noted that these fees would be
reviewed and brought forward at a future date for revision. These specific fees have
been increased in this Master Fee Schedule at a rate to allow for 104°/a cost recovery.
The City's fees for ambulance and emergency medico! services are based on Alameda
County's fee schedule. The County has combined and simplified its ambulance and
emergency medical services fee schedule. The City has revised and adjusted its fee
schedule to reflect the County's fees, In addition, the resolution increases the
ambulance and emergency service fees by 20°/° as set forth in the pending agreement
with the Alameda County Emergency Medical Services Agency.
Resolution Number 12191 allows for adoption of additional fees at the reasonable cost
of providing the related services and for administrative adjustment of fees not greater
than 5%. In light of the current economic conditions, a fee for marriages performed at
City Hall has been added to the Master Fee Schedule. In addition, fees have been
added for electronic versions of certain police reports and additional allowances for
towing fees, with the exception of stolen vehicle recovery towing. Fees related to the
Fire Department now include a schedule of charges related to false alarm violations and
permitting fees for hazardous materials. The Master Fee Schedule is on file in the City
Cierk's Gffice.
BUDGET CONSIDERATIDNIFINANCIAL IMPACT
The revenues from the existing fees, as outlined in the Master Fee Schedule, are
included in the fiscal year 2008-2009 budget. Revenues from the proposed new fees
will be reported during the first quarterly update.
Honorable Mayor and June ~ 1, 2008
Members of the City Council Page 3 of 3
MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE
Alameda Municipal Code Section 21-3. ~ 4 allows for increases of the Citywide
Development Fee. No new fees have been added at this time. No part of the Municipal
Code is changed as a result of these increases.
RECOMMENDATION
Adopt a resolution updating and revising the Master Fee Schedule for fiscal year 2008-
200~.
Respectfully submitted,
~,e~~~~
J elle-Ann Boyer
Chief Financial Officer
JAB:dI
CITY OF ALAMEDA RESOLUTION NO.
AMENDING MASTER FEE RESOLUTION NO.12191 TO REVISE
AND ADD VARIOUS NEW FEES
~~
u°L
o~
YI
A~
W
0
a
~.
M
Q
c~
WHEREAS, the Alameda Municipal Code and the California Government
Code provide that the City Council shall set fees reasonable to recover the cost
o~f providing various services by resolution; and
WHEREAS, the City Council, at the August 2l, 1991, Special Council
meeting, directed City staff to amend the Alameda Municipal Code to reflect that
City fees shall be set by City Council Resolution; and
WHEREAS, State law authorizes local governments to ,charge fees for
services based on the estimated reasonable cost of providin the service for
9
which the fee is charged; and
WHEREAS, certain fees currently charged are less than the estimated
reasonable cyst of praviding the service; and
WHEREAS, additional services have been requested for which no fee is
currently being charged.
NOW THEREFORE, BE IT RESOLVED by the City Council of the Cit of
Y
Alameda that fees for various City services and permits are set forth in the
Master Fee Schedule.
BE IT FURTHER RESOLVED that pursuant to Ordinance No. 1928, the
City fees are subject to administrative adjustments not greater than 5°/° annuall
y
over the existing recovery levels.
*~**~*~*
Resolutions #3-A
CC APFA ARRA CIC Mtg
4fi-11-48
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the 17Th day of June, 2408, by the following vote to
wft:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN v111TNESS, UVHEREQF, i have hereunto set my hand and affixed the
seal of said City this day of , 2008.
Lara vUeisiger, City Clerk
City of Alameda
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Debra Kurita
City Manager
Date: June 17, 2008
Re: Adopt a Resolution Establishing Appropriations Limit for Fiscal Year 2008-
09
BACKGRGUND
Proposition 4, commonly known as the Gann Initiative, was approved by the California
electorate in November 1979. The purpose of the constitutions[ provisions and the
implementing legislation is to restrict growth of tax-funded programs and services by
limiting the appropriations of the proceeds of taxes to the 1918-19 base year limit, adjusted
annually for changes in the population and inflation. Proceeds of taxes in excess of the
limit, with limited exceptions, must be returned to the taxpayers within two years by refund
or reduction in tax rates unless extension of the limit is approved by majority popular vote.
Proceeds of taxes include ~1 }all tax revenues, ~2}proceeds from licenses and userfees to
the extent that such fees exceed costs of providing services, ~3} interest earnings from
investment of tax revenues, and ~4}discretionary state subventions. All other revenues,
i.e. federal funds, enterprise fund revenues, and user fees that do not exceed the cost of
providing services are excluded from the limit.
The voters approved Proposition 111 in June 1990. This proposition allows for new
adjustment formulas for the required appropriations limit that are more responsive to local
growth issues. The proposition also requires review by an independent auditor in
conjunction with the annual financial report of the limit calculations.
The significant changes to the original Article XlilB Proposition 4}and its implementing
legislation Chapter 1205180} as modified by Proposition 111 and SB 88 Chapter 60190}
are as follows:
A. Beginning with the 1990-91 Appropriations Limit, the annual adjustment factors
changed. Instead of using the lesser of the California Per Capita Income or U.S. CPI
to measure inflation, each city may choose:
a. Growth in the California Per Capita Personal Income or
b. Growth inthenon-residential assessed valuation dueto newconstructionwithin
the city.
CCIAPFAIARRAICIC
Public Hearing
Agenda Item #3-A III
06.E T-os
Honorable Mayor and June ~7, 2008
Members of the City Council Page 2 of 2
B. Additionally, instead of using only the population growth of the city, each city may
choose to use the population growth within its county.
These changes in population and inflation are both annual elections.
DISCUSSIGN
The revised annual adjustment factors have been applied to arrive at Alameda's Fiscal
Year 2008-09 Limit. The following exhibits detailing the adjustmentfactors are attached:
~ . Exhibit A: adjustment factors for calculation of the City's Annual Appropriations
Limit
2. Exhibit B: revenue sources and estimated proceeds from taxes for Fiscal Year
2008-09
3. Exhibit C: State Department of Finance January ~ , 2008 Population Estimates
for cities within Alameda County.
The PerCapital Personal Income change year-over-yearis4.29% as provided bythe State
Department of Finance. This factorand the County Population Change were selected as
the incrementing factors for Fiscal Year 2008-09.
BUDGET CGNSIDERATI4N (FINANCIAL IMPACT
The City's estimated proceeds of taxes constitute approximately 63% of the adjusted
appropriations limit. The City's population posted a growth of .99% over the prior year,
while the County posted a growth of x.32°/0. Personal per capita income percentage
change over Last year was 4.29%. These factors County population change and personal
per capita income changed were used to compute the Appropriations Limitfor Fiscal Year
2005-09.
RECGMMENDATION
Adopt a resolution establishing the appropriations limit for fiscal year 2008-09 in the
amount of $82,1 3,Ofi5.
Respectfully submitted,
J elle-Ann yer
Chief Financial Officer
JB:dI
Attachments (3)
Fiscal
Year
1985-86
1986-87
1987-88
1988-89
1989-90
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1991-98
1998-99
1999-a0
2000-01
2001-02
2002-03
2003-04
2ao4-o5
2005-06
2oa6-07
2007-08
2008-09
Fiscal
Year
1986-87
1981-88
1988-89
1989-9a
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
37,307,224
39,111,414
39,798,751
42,206,554
44, 553,109
47,445,167
5a,476,545
53,501,816
56, 734, 946
62,254,356
62, 244, 474
64,287,304
66,873,978
70,$$4,290
74,177,671
18,285,106
82, 713, 068
Adjusted
Appropriations
Limit
$27,125,274
28, 442, 612
30,275,280
32,422,989
34, 247, 514
36, 874,417
37,307,224
39,111,414
39, 798, 751
42,206,554
44, 553,109
47,445,167
50,476,545
53,501,816
56, 734, 946
62,254,356
62,459,439
64,509,323
67,104,930
1a,884,290
74,177,671
78,285,106
82,713,068
2.02%
2.06%
1.04%
0.14%
0.34%
1.74%
-1.32%
0.60%
0.12%
1.77%
1.25%
0.95%
0.48%
0.17%
0.28%
1.05%
0.99%
Estimated
Proceeds
of Taxes
$19,150, 008
21,171,824
22,237,185
23,980,762
26,248,017
28,129,049
29,585,533
29,674,315
29, 692, 284
31,586,117
32, 343,115
32,390,148
34, 936, 993
37,199,889
40,451,14$
42,282,136
44,451,196
42,485, 083
40,953,416
46,681,034
50,477,211
53,203,359
52,288,125
1.58%
1.55%
0.97%
1.27%
0.85%
1.74%
2.15%
1.40%
1.08%
1.62%
1.62%
0.$2%
o.72°i°
0.70%
0,66%
1.07%
1.32%
Per Capita
Income
Increase
2.30%
3.47%
4.66%
5.19%
4.21
4.14%
0.64°/a
2.72%
0.71
4.72%
4.67%
4.67%
4.15%
4.53%
4.91
7.82%
-1.27%
2.31 %
3.2$%
5.z6°i°
3.96%
4.42%
4.29%
Taxes as a
Percentage
of Limit
70.60%
74,44%
13.45%
13.96%
76.64%
16.2$%
79.30%
75.87%
74.61
74,84%
72.59%
68.27%
69.21
70.65%
71.30%
67.92%
71.1$%
65.86%
61.03%
65.86%
6$,05%
67.96%
63.22%
CCIAPFAJARRAICIC
Attachment 'I to
G:IFINANCEIProp41PROP4applimit
C[TY OF ALAMEDA
ANNUAL APPROPRIA TIONS LIMIT CALCULAT[oNS
original Adjusted Population Population
Appropriations Appropriations Increase Increase
Limit Limit Within City Within County
$25,964,962
27,125,274 $27,125,274 2.12% 2.26%
28,380,866 2$,442,612 1.12% 1,34%
29,843,020 30,217,535 0.41% 1.51
31, 950, 066 32, 361,149 1. $1 % 1.35 °/o
33,658,624 34,1$2,194 1.06% 1.36%
36,$04,086 36,$04,086 3.39% 148%
Public Hearing
Agenda Item #3-A III
os-~I7-os
REVENUE SOURCES
PROPERTY TAXES
General
'Triple Flip" Subsidy
OTHER LOCAL TAXES
Sales Tax
Property Transfer Tax
Utility Users Tax
Transient Occupancy Tax
PG&E Franchise Fees
Garbage Franchise Fees
Cable Franchise Fees
Taxi Franchise Fees
Housing Authority In Lieu Fees
In Lieu Fees
Golf Surcharge
Construction lmpravement Tax
LICENSES & PERMITS
Permit Tracking Fee*
Communtiy Planning Fee*
Business Licenses
Taxi Permits
Bicycle Licenses
Building Permits*
Encroachment Permits
Electrical Permits*
Plumbing Permits*
Miscellaneous Permits ~Police7
Fire Inspection Fees
USE OF PROPERTY
Rents
Concessions
FINES $~ FORFEITURES
General
Traffic School Fees
CITY OF ALAMEDA
PROPOSITION 4 CALCULATION
FISCAL YEAR 2008-2009
NON
PROCEEDS PROCEEDS
FROM TAXES FROM TAXES
$ 20,735,746
$ 1, 723, l60
$22,459,506
$ 5,148,241 $ 539,270
$ 4,088,980
$ 9,110, 000
$ 1, 048, 714
$ 215,270
$ 2,128,500
$ 497,000
$ 1a,oDD
$ 210, 000
$ 1,567,003
$ 9DO,ooo
$25,460,978
$ 112,500
$ 300,000
$ 1,11 D,543
$ 1,500
$ 200
$ 1,340,000
$ -
$ 165,OOD
$ 165,OD0
$ 500
$ 245,000
$ 4,040,243
$ 8a,2DD
$ -
$ 80,200
REVENUE FROM OTHER AGENCIES
State Highway Maintenance
State Mandate Reimbursement
Banking Fees Reimbursement
POST Reimbursements
County Reimbursemetns
Motor Vehicles in Lieu
Park Fund Conributians
Other Donations
State Grant Public Services
County Measure B
Abandoned Vehicle Surcharge
CURRENT SERVICES
General
CONTRIBUTIONS FROM OTHER FUNDS
$ 450,500
$ 60,000
$ 510,500
$ 44,200
$ 157,893
$ 2a,DDa
$ 50,000
$ 5,953,823
$ 85,000
$ 287, aoo
$ 174,436
$ 705,000
$ 95,000
$ 7,572,352
$ 4,322,417 $ 4,322,417
Transfers !n $ 11,347,712 $11,347,712
$51,176,050 $ 24,617,858 $75,793,908
As a percent of Total 67.52°/0 32.48%
CClAPFAlARRAJCIC
Allocation of Investment lncame $ 1,112,D15 $ 534,955 $ 1,647,D30 Attachment 2 to
$ 52,288,125 $ 25,152,813 $77,440,938 Public Hearing
* Special Fund
Agenda Item #3-A IIY
06-11-08
,~
~~~T v~
~ ~ fy
4 ~~ 2
w IIII n
v n,
~ DEPARTMENT OF ARNOLD 5CHWARZENEGGER~ GOVERNOR
~~~«RN,P ~ ~ ~ ~ ~ ~ ~ 91 5 L 5TREET ^ 5ACRAMENTO ^A ^ 959 1 4-37^6 ^ www.oo~.CA.r~nv
May 2008
Dear Fiscal Officer:
Subject: Price and Population Information
Appropriations Limit
The California Revenue and Taxation Code, Section 2221, mandates the Department of Finance
Finance} to transmit an estimate of the percentage change in population to local governments. Each
local jurisdiction must use their percentage change in population factor for January ~, 2008, in conjunction
with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year
2008-09. Enclosure I provide the change in California's per capita personal income and an example for
utilizing the price factor and population percentage change factor to calculate the 2008-09 appropriations
limit, Enclosure If provides city and unincorporated county population percentage changes, and
Enclosure IIA provides county and incorporated areas population percentage changes. The population
percentage change data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation
Code, Section 2228 for further information regarding the appropriation limit. You can access the Code
from the following website: "htt :I1www.le info.ca. ovlcalaw.html" check: "Revenue and Taxation Code"
and enter 2228 for the search term to learn more about the various population change factors available to
special districts to calculate their appropriations limit. Article XIII B, Section 9, of the State Constitution
exempts certain special districts from the appropriations limit calculation mandate. Consult the following
website: "http:llwww.leginfo.ca.govl.cvnstl.article~13B"for additional information. Special districts
required bylaw to calculate their appropriations limit must present the calculation as part of their annual
audit. Any questions special districts have on this issue should be referred to their respective county far
clarification, or to their legal representation, yr to the law itself. No State agency reviews the local
appropriations limits.
Population Certification
The population certi#ication program applies only to cities and counties. Revenue and Taxation Cade
Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the
current certified population with the State Controller's Office. Finance will certify the higher estimate to
the State Controller by June ~, 2008.
Please Note: Prior year's city population estimates may be revised.
If yvu have any questions regarding this data, please contact the Demographic Research Unit
at X916} 323-4086.
MICHAEL C. GENEST
Director
By:
ANA J. MATOSANTOS
Chief Deputy Director
Enclosure
CCIAPFAlARRAlCIC
Attachment 3 to
Public Hearing
Agenda Item #3-A III
06-~I T-OS
Fiscal Year 2008-2009
May 2008
Enclosure I
A. Price Factor: Article XIII B specifies that local jurisdictions select their
cost-of-living factor to compute their appropriation limit by a vote of their governing
body, The cost-of living factor provided here is per capita personal income. if the
percentage change in per capita personal income is selected, the percentage
change to be used insetting the 2008-2009 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2008-2009 4.29
B. Following is an example using sample population change and the change in
California per capita personal income as growth factors in computing a 2008-2009
appropriation limit.
2DD8-2009:
Per Capita Cost of Living Change = 4.29 percent
Population Change =1.31 percent
Per Capita Cost of Living converted to a ratio:
Population converted to a ratio:
Calculation of factor for FY 2008-2009:
4.29 + 100
=1.0429
100
1.31+100
=1.0131
100
1.0429x1.0131=1.05b6
Page 2
Fiscal Year 2008-2009
Enclosure II
Annual Percent Change in Population Minus Exclusions
January 1, 2007 to January 1, 2008 and Total Population, January 1, 2008
T
County Percent Cftanpe •-- Population Minus Exclusions --- Po~ula
1 I 1 1111 1111 W~
City 200T-200$ 1-1.07 1.1-08 1.1.2008
Alameda
Alameda 0199 74,99T 75,743 75,823
Albany 0.93 16,722 16,877 16,877
Berkeley 0.55 106,11 D 106,697 106,697
Dublin 1.44 41,270 44,342 46,934
Emeryville 6.46 9,137 9,727 9,727
Fremont 1.11 211,162 213,512 213,512
Hayward 1.16 147,5D1 149,205 149,2D5
Livermore 1.16 82,56D 83,516 83,604
Newark D.65 43,587 43,872 43,872
Oakland 1137 414,516 420,183 42D,183
Piedmont 0,64 11,029 11,1DD 11,100
Pleasanton 1.20 68,567 69,388 69,388
San Leandro 0.71 81,273 81,851 81,851
Union City 1.77 72,124 73,402 73,402
Unincorporated D.91 139,554 140,825 140,825
County Total 1.32 1,520,109 1,540,240 1,543,000
~*y Exclusions include residents on federal military installations and group quarters' residents in state mental institutions, and state and federal
correctional institutions.
Page 3
CITY OFALAMEDA RESOLUTIGN N0.
ESTABLISHING APPRGPRIATIONS LIMIT FGR
FISCAL YEAR 2008-09
L
~a
~IIJHEREAS, pursuant to Article XIIIB of the Constitution of the State of
California, the City Council of the City of Alameda is required to establish an
"Appropriations Limit" for fiscal year 1997-95; and
.~
o
a vUHEREAS, the Appropriations Limit has been determined in accordance
with uniform guidelines forArticle XIIIB of the California Constitution; and
vUHEREAS, the voters approved Proposition 111 in June, 1990, which
allows far new adjustment formulas for the appropriations limit calculation that is
responsive to local growth issues.
The adjustment factors used to arrive at the 2008-09 limit are as follows:
1990-91 County Population increase of 1.36%; CPi of 4.21 °lo
1991-92 City Population increase of 3.39%; CPI of 4.14°/°
1992-93 City Population increase of 2.02°/°; CPI of 0.64°/0
1993-94 City Population increase of 2.06%; CPI of 2.72%
1994-95 City Population increase of 1.04%; CPI of 0.71°/°
1995-96 County Population increase of 1.27%; CPI of 4.72°/°
1996-97 County Population increase of 0.85%; CPI of 4.67%
1997-98 City Population increase of 1.74°/0; Per Capita
Personal Income increase of 4.67%
1998-99 County Population increase of 2.15%; Per Capita
Personal Income increase of 4,15%
1999-00 County Population increase of 1.40°/°; Per Capita
Personal Income increase of 4.53°/°
2000-01 County Population increase of 1.08°/°; Per Capital
Personal Income increase of 4.91°/0
2001-02 City Population increase of 1,77%; Per Capita
Personal Income increase of 7.82%
Resolutions #3•A
Joint CC APFA ARRA CIC Mtg
Q5.17-08
2002-03 Gounty Population increase of 1.62°/°; Per Capita
Personal Income decrease of 1.27%
2003-04 City Population increase of 0.95%, Per Capita
Personal Income increase of 2.31 °/°
2004-05 County Population increase of 0.72°I°, Per Capita
Personal Income increase of 3.28°/0
2005-06 County Population increase of 0.70°/0, Per Capi#a
Personal Income increase of 5.26°/fl
2006-07 County Population increase of 0.66°/0, Per Capita
Personal Income increase of 3.96°/0
2001-08 County Population increase of 1.07°/Q, Per Capita
Personal income increase of 4.42°/0
2008-09 County Population increase of 1.32°/°; Per Capita
Personal Income increase of 4.29°/°
N~V1l, THEREFORE, BE IT RESaLVED by the Council of the City of
Alameda that said Council hereby establishes the Appropriations Limit in the
amount of $82,713,068 forfiscal year2008-09.
*~***
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the 17th day of June, 2008, by the following vote
to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
iN VIIITNESS, UVHEREflF, I have hereunto set my hand and affixed the
seal of said City this day of June, 2008.
Lora ~J1Jeisiger, City Clerk
City of Alameda
The staff report regarding adoption of
the ARRA, CIC and Council budgets
and the per diem allowance will be
provided under separate cover
Re: I#em 3-A
46-11-OS
ALAMEDA REUSEAND REDEVELOPMENT AUTHORITY
RESOLUTION NO.
m
APPROVING ANDADOPTiNG THE OPERATING BUDGET
AND APPROPRIATING CERTAIN MONEYS FOR
THE EXPENDITURES PROVIDED IN FISCAL YEAR 2008-09
VIIHEREAS, there has been submitted to and filed with this Authority at this
meeting, a budget representing a financial plan for conducting the affairs of the
Alameda Reuse and Redevelopment Authority for the Fiscal Year beginning July 1,
2008, and ending June 30, 2049, attached hereto as Exhibit A; and
UVHEREAS, the Authority has considered this spending plan.
NOW, THEREFORE, BE IT RESOLVED by the Alameda Reuse and
Redevelopment Authority that said budget as submitted to this Authority at this
meeting, and each and every part#hereof, be, and the same is herebyapproved and
adopted as the Operating Budget for the Alameda Reuse and Redevelopment
Authority for the Fiscal Year 2008-2009, and that the expenditure of the various sums
of money therein provided to be spent for salaries and wages, maintenance and
operation, and capital outlay listed in detail are hereby approved and authorized in
total as the appropriations for the Fiscal Year ending June 30, 2009,
*~~*~~
Resolutions #3.A
Joint CC APFA ARRA
CIC Mtg
os-~ 7-a8
Budget Profile
Alameda J4euse & Redevelopment Authority (ARRA}
Fiscal Year 2oa8-Z~~9
Alameda Reuse & Redevelopment $ 14,635,565
I, the undersigned, hereby certify that the foregoing Resolution was dul
y
and regularly adopted and passed by the Governing Board of the Alameda
Reuse and Redevelopment Authority in regular meeting assembled on the ~7t~
day of June, X008, by the following vote to wit;
AYES:
NOES:
ABSENT;
ABSTENTIGNS:
IN VvITNESS, VvHEREGF, I have hereunto set my hand and affixed the
official seal of the said Authority this ~ day of June, 2008.
Irma Glidden, Secretary
Alameda Reuse and Redevelopment Authority
°~
a
a
~:
COMMUNITY IMPRGVEMENT CGMMiSSiGN
RESGLUTIGN N0.
APPRGVING ANDADGPTING THE GPERATING BUDGET
AND APPROPRIATING CERTAIN MGNEYS FGR
THE EXPENDITURES PRGVIDED IN FISCAL YEAR 2008-2009
WHEREAS, there has been submitted to and filed with this Commission at this
meeting, a budget representing a financial plan for conducting the affairs of the
Community Improvement Commission for the City of Alameda for the Fiscal Year
beginning July 1, 2008, and ending June 30, 2009, attached hereto as Exhibit A' and
WHEREAS, the budget as presented includes several major goals as follows:
- Shinsei Gardens -the construction of thirty-nine affordable housin
g
units;
- Catellus Phase li Alameda Landing} -environmental, financial and
infrastructure work, including Stargell Avenue Extension;
- Alameda Point - in cooperation with ARRA, secure conve ante and
y
begin the entitlementprocess and California Environmental Qualit Act
.. Y
activities;
- Administer First Time Homebuyer Downpayment Assistance and
Refinance Mortgage Recovery Program
- Gther publiclprivate projects --Grand Marina housing pro'ect, arkin
J p 9
study, and Park Street Streetscape Phase ll; and
- Business retention -relationships with employers and commercial
brokers.
WHEREAS, the Authority has considered this spending plan.
NOW, THEREFGRE, BE IT RESGLVED by the Communit Im rovement
Y p
Commission that said budget as submitted to this Commission at this meetin and
9~
each and every part thereof, be, and the same is hereby approved and ado ted as
p
the 4perat~ng Budget for the Community Improvement Commission of the Cit of
AI ~ y
ameda for the Fiscal Year 2008- 2009, and that the expenditure of the various
sums of money therein provided to be spent for salaries and wa es, maintenance
g
and operation, and capital outlaylisted ~n detail are hereby approved and authorized
in total as the appropriations for the Fiscal Year ending June 30, 2409 and
BE IT FURTHER RESGLVED that the Commission hereb determines that
Y
pursuant to California Health & Safety Code 33334.3 Low and moderate income
housing fund} the planning and administrativeexpensesincurred are necessa for
the ~
production, improvement or presenrat~on of low-and-moderate income housin ,
9
*****
Resolutions #3-A
Joint CC APFA ARRA C1C Mtg
~~a~ l ~OV
Buafget Profile
Community Improvement Commission ~ClC
Fiscal Year X048-2409
CIC-BUMP 1,281,152 5,3o/a
CIC-U1lECIP 2,882,315 12.0%
CIC-UVECIP Housing 1,306,16D 5.4°/a
FISC Lease Revenue Fund 619,OOD 2.6%
CIC-BUUIP Housing 1,023,349 4.2%
CIC-APiP 126,810 4,5a/Q
FISC -Catellus 11,868,690 49.3°/0
CiC-APIP Housing 91,675 0 4a/o
FISC -Catellus Ph ll 450,000 1.9o/a
FISC - CatellProLogis Ala Landing 4,428,154 18.4%
$ 24,084,565 100.0°/0
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Community improvement
Commission of the City of Alameda in a Special Community Improvement
Commission meeting assembled on the ~ 7th day of June, 2008, by the
following vote to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
IN 1NITNESS, ~11JHERE~F, I have hereunto set my hand and affixed the
official seal of said Commission this day of June, 2008.
Lara vveisiger, Secretary
Community Improvement Commission
Beverly Johnson, Chair
Community Improvement Commission
CITY OFALAMEDA RESOLUTION N0,
E
w
u°..
0
~t
N
0
~s
APPROVING AND ADOPTING THE OPERATING BUDGET AND CAPITAL
IMPROVEMENTS AND APPROPRIATING CERTAIN MONEYS FOR THE
EXPENDITURES PROVIDED IN FISCAL YEAR 2008-09 AND ESTABLISHING
AN OTHER POST EMPLOYMENT BENEFIT (OPEB) PLAN
WHEREAS, there has been submitted to and filed with this Council at this
meeting, a budget representing a financial plan for conducting the affairs of the City
of Alameda for the Fiscal Year beginning July 1, 2008, and ending June 30, 2009,
attached hereto as Exhibit A; and
UVHEREAS, it is the intention of the City Council towaive the Payment in Lieu
of Taxes PILOT} payable by the Housing Authority of the City of Alameda; and
WHEREAS, the City Council has received the Other Post Employment
Benefits Actuarial Valuation Study as of January 1, 2007, and adopts the following
plan far its implementation:
• It is the goal of the City Council to provide compensation which recognizes the
service of its employees within the financial abilities of the City to meet those
obligations over the long term.
• It is the goal of the City council to achieve overtime full funding of the retiree
health benefits through continuous review of the benefit plan, the casts of the
plan and prudent use of an Internal Revenue Code Section 115 Trust
• It is the goal of the City Council to include in each budget the costs of required
actuarial studies and the costs of the Annual Required Contribution ARC} to
the extent that resources are available; and
WHEREAS, as of June 30 each fiscal year funds that add to the fund balance
of the City's General Fund will be reviewed and those available to be allocated as
a contribution towardsthe Other Post Employment Benefits unfunded liabilitywill
be appropriated to an Internal Revenue Code Section 115 Irrevocable Trust until
such time as sources become available to increase the funding; and
UIJHEREAS, the City Council has considered this spending plan.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Alameda
that said budget as submitted to this Council at this meeting, and each and eve art
ryp
thereof, be, and the same is hereby approved and adopted as the Operatin Bud et
g g
and Capital Improvement Budget for the City of Alameda for the Fiscal Year 2008-
2009,and that the expenditure of the various sums of money therein provided to be
spent for salaries and wages, maintenance and operation, capital outlay and ca itaf
p
~rnprovements by each department therein I~sted in detail are hereby approved and
authorized in total as the appropria#ions for the Fisca! Year ending June 30, 2009.
BE IT FURTHER RESOLVED by the Council of the City of Alameda that the
Resolutions #3-A
Joint CC APFA ARRA CIC Mtg
X6.11-08
Payment in Lieu of Taxes ~PIL~T} payable by the Housing Authorit of the Cit of
y y
Alameda is hereby waived and not payable.
BE IT FURTHER RESOLVED by the Council of the City of Alameda that the
ether Post Employment Benefit Plan is herby adopted.
**~*~*
Budged Profile - a!! Funds
Flsca! Year 2408-2449
General Fund
Special Revenue Fund Group:
PolicelFire Const. Impact 66,178
Const Improvement Fund 850,000
C1C-vIIECIP 2,882,315
2003 CIC Tax Allo 2003A1 -
2003CIC Tax Allo 2003A2 -
2003 CIC Tax Allo 2003B -
CIC-VVECIPHousing 1,306,160
CIC-BVVIP 1,281,152
CIC-BUVIP Housing 1,023,349
CIC-BVIIIP Hsg 2002 Bond Proceeds 535,550
CIC-Housing In-Lieu Fee 684,253
AUSD Housing Fund 1,150,DDD
CIC-APIP 126,870
CIC-APIP Housing 91,675
Planning & Building Services 4,205,027
Alameda Ci#y Library Fund 3,334,036
Gas Tax Fund 1,110,000
XIXB Trans Improvement Fund -
TrafficSafety Fund 150,000
County Measure BFund -
Measure B -Local St & Rd 1,064,000
Measure B -Bicycle Ped Imp 250,000
Measure B - Transbay Ferry 850,000
Measure B -Para Transit ..
Measure B -Capital Projects -
Measure B - Transp Sr & Disab -
Tidelands Fund 109,583
Narcotics Asset Seizure
Dwelling Unit Fund 215,D00
Parking In-Lieu Fund -
Parking Meter Fund 451,622
Civic Center Garage 250,000
TSMITDM Fund
Commercial Revitalization 1,545
Theatre ProjectlParking Garage -
Hame Fund 303,504
CDBG 1,909,351
Home Repymt Fund _
Rehab Repayment Fund 321,065
FISC Lease Revenue Fund 619,000
FISC -Catellus 11,868,690
FISC -Catellus Ph II 450,000
FISC - CatellProLogis Ala Landing 4,428,154
$ 75,426,514 35.4%
$ 63,512,620 29.8%
Budgef Profile - A~~ Funds
Fisca! Year 2445-2049
Housg Developmt-HA Reimb
HA Section 8 Projects
Affordable Housing 361,051
Human Services 61,200
CHRPOILEAD -
Garbage Subcharge Fund 110,000
Curbside Recycling 100,000
Waste Reduction Surcharge 1,072,137
City Waste Management Program 73,600
Island City Maint 84-2
Island City Maint 84-2 Z1 6,800
Island City Maint 84-2 Z2 27,350
Island City Maint 84-2 Z3 24,350
Island City Maint 84-2 Z4 80,617
Island City Maint 84-2 Z5 830,000
Island City Maint 84-2 Z6 674,564
Island City Maint 84-2 Z7 38,300
Marina Cove Maint Dist 01-1 191,596
Reserve Marina Cove 01-01 ..
Bayport AD 03-1 453,500
Athletic Fund 2,102,311
Public Art Fund _
Historical Advisory Board _
Sr Citizen Transportation 161,800
Alameda Reuse & Redevelop 14,635,565
Dike Maintenance Fund -
Capita! Project Fund Group: $ 28,488,722 13.2°/°
Waste Water Capital Reserve -
Capi#al Improvement Proj. 23,661,000
FISC Catellus Traffic Fee -
Marina Village A.D. 89-1 _
H.B.1.92-1 Assessmt Dist
Library Construction Fund
Open Space Improvement Fund -
2003 AP Rev Bond Projecf Fund -
CDF-WETraff~c Safety
CDF-WE Parks & Rec
CDF-WE Public Facilities
CDF-VILE Public Safety _
CDF-NW Traffc Safety
CDF-NW Park & Recreation
CDF-NW Public Safety
CDF-NW Public Safety
CDF-CEE Traffic Safety -
CDF-CEE Parks & Recreation ..
CDF-CEE Public Facilities -
CDF-CEE Public Safety
Budget Profile - Qll Funds
Fiscal Year 2008-2809
CDF-BF Traffic Safety -
CDF-BF Parks & Recreation -
CDF-BF Public Facilities _
CDF-BFPublic Safety -
Transportation lmpmt. Fund -
Urban Runoff 4,427,722
CFD #1 Harbor Bay _
CFD #2 Paragon Gateway -
Debt Service Fund Group: $ 7,6D4,610 3.6%
Debt Svc-1990 Police Bldg 66,778
Debt Svc-LibrarylGolf Proj 183,087
Debt Svc-Library Bond 2003 670,325
Debt Svc-HUD 108 Ln-ParkinglTheatre 231,517
Debt Svc-Debt Sere CIC Tx All Bd -
Debt Svc-GIC Sub Bond 814,882
Debt Svc-Refin CityHall 2DD2 827,338
Debt Svc 2003 Tax Allo Refd BvVIP 1,263,769
Debt Svc 2003 CIC Tax Alloc Bd 2,746,914
Debt Svc 2003 AP Rev Bond 800,000
Enterprise Fund Group: $ 15,940,953 7.5%
Golf Course Fund 4,775,867
Sewer Service Fund 7,602,801
Ferry Service Fund 433,748
East End Ferry 1,010,960
West End Ferry 2,117,577
Internal Service Fund Group: $ 8,773,483 4.1
Central Stores Fund
Central Garage Fund -
Techology Serv Fund 1,192,132
Worker's Comp Self lnsur 3,147,080
Risk Management Fund 2,245,231
Unemployment Insurance 60,000
Post Employment Fund 2,129,040
Trust S~ Agency Fund Group: $ 13,850,597 6.5°/°
Debt Svc for 508 84-3A -
Debt Svc for 510 84-3B
PolicelFire Pension 1079 2,808,000
PolicelFire Pension 1082 41,000
Debt Svc for 512 89-1 3,226,953
Debt Svc for 513 92-1
1998 Revenue Bond Debt Fd 2,765,515
1999 Revenue Bond Debt Fd 3,226,953
Assessment District CFD#1 1,6D4,441
Assessment District CFD#2 177,735
Total All Funds $ 213,257,560 100.0%
Memo only;
Housing Authority April 15, 2008} $ 27,113,845
Alameda Power & Telecom spending} 66,?50,8?7
Ali Inclusive Total $ 307,122,282
I, the undersigned, hereby certify that the foregoing Resolution was dul
,y
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on they 7th day of June, 2008, by the following vote to
wit:
AYES
NOES:
ABSENT:
ABSTENTIQNS:
IN 1NITNESS, UvHERECF, I have hereunto set my hand and affixed the
seal of said City this day of June, 2008,
Lora Weisiger, City Clerk
City of Alameda
CITY OFALAMEDA RESOLUTION NO.
ESTABLISHING GUIDELINES FOR REIMBURSEMENT OF
PER DIEM ALLOWANCE
FGR CITY OFALAMEDA BUSINESS TRAVEL
` 4
0
N '
°~
v
a
WHEREAS, Section 22-1 of the Charter of the City of Alameda requires
that the Council annually fix the per diem allowance for traveling ex enses of
. p
officers and employees of the City; and
WHEREAS, the Internal Revenue Service publishes its recommended
Per Diem rates for travel within the United States.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
Alameda that the Per Diem allowance for all officers and employees of the Cit
Y
of Alameda while attending to official dunes, bath within and outside the Cit
. Y
l~m~ts of the City of Alameda, shall not exceed the amount of the actual ex ense
P
incurred Per Diem by such officer or employee, in addition to the costs of
transportation actually incurred.
BE IT FURTHER RESOLVED that the Per Diem allowance for meals will
remain unchanged at $64 per day tax and tip included. When Per Diem is
claimed and some meals are included in the registration, a deduction should be
made as follows:
$13.00 Breakfast
$19.00 Lunch
32.00 Dinner
$64.00
BE iT FURTHER RESOLVED that such expenditures shall be re aid to
p
such officer or employee by the city of Alameda upon submission of a
statement of such expense in from satisfactory to the Chief Financial Officer of
the City of Alameda.
BE 1T FURTHER RESOLVED that such allowance herein fixed shall be
effective until superseded by any change in Federal per diem re uirements or
. q
specific City Council resolution.
***~**
Resolutions #3~A
Joint CC APFA ARRA CIC Mtg
os-~i7-oa
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regularmeeting assembled on the 17th day of June, 2008, by the following voteto
wit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN UvITNESS, VIIHERE4F, I have hereunto set my hand and affixed the
seal of said City this day of , 2008.
Lara UVeisiger, City Clerk
City of Alameda