The URL can be used to link to this page

2008-07-01 Packet~~~~~. f~ ~ ~; y1y T ~ ~L ~~ ~,; , ~, ~~~~ ~ITY~FALAMEDA• ~~~~~`~~~" ~~ ~ C A L I F O R N I A .. ~ ._ f ~~~1`/4 SPECIAL MEETING OF THE CITY COUNCIL TUESDAY -- -- - JULY 1, 2008 - - - 6:30 p.m. Time; Tuesday, July I, 2008, 6; 30 p.m. Place: Ci t Council Chambers Conference Room, City Hall, corner of Santa Clara Avenue and Oak Street. ArrAnrl~ 1. Roll Call - City Council 2. Public Comment on Agenda Items Only Anyone wishing to address the Council on agenda items only, may speak for a maximum of 3 minutes per item 3. Adjournment to Closed Session to consider: 3-A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION X54953.97 Name of Case: Gabriel J. Hurst v. City of Alameda, et al. 3--B. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIM X54956.957 Claimant; Erin Astrup Agency Claimed Against: City of Alameda 4, Announcement of Action Taken in Closed Session, if any 5. Adjournment -City Council ~~ Beverly o n, ayor ~_ Housing Authority of the City of Alameda 701 Atlantic Ave~lue -Alameda, Califa~~nia 94501-261 -TEL: X510} 747-4300 -FAX: X510) 522-7848 - TDD: (510} 522-8467 IF YGU vll1SH TG ADDRESS THE BOARD: ~. Please file a speaker's slip with the Executive Director, and upon recognition by the Chair, approach the rostrum and state your name; speakers are limited to 3 minutes per item. 2. Lengthy testimony should be submitted in writing and onl a Y summary of pertinent paints presented verbally. 3. Applause and demonstrations are prohibited during Board of Commissioners meetings. AGENDA REGULAR MEETING 4F THE BOARD GF CGMMISSIGNERS DATE & TIME Tuesday, July 1, 20D8, 7:25 PM LGCATIGN City Hall, Council Chambers, Room 390, 2263 Santa Clara Ave., Alameda CA Vvelcome to the Board of Commissioners of the Housing Authorit of the Cit of Alameda Y y meeting. Regular Board of Commissioners meetings are held on the first Tuesda of each Y quarter in the Council Chambers at City Hall, Public Partic,i,patian Anyone wishin Rto address the Board on a ends i ' 9 g terns or business introduced by Commissioners may speak for a maximum of three minutes per a ends item when the . g subJect is before the Board. Please file a speaker's slip with the Housin Authorit Executive . g Y Director if you wish to address the Board of Commissioners. PLEDGE OF ALLEGIANCE ~. RGLL CALL -Board of Commissioners ~. CGNSENT CALENDAR ^ Consent Calendar items are considered routine and will be approved or acre ted p by one motFOn unless a request for removal for discussion or explanation is received from the Board of Commissioners or a member of the public. 2-A. Minutes of the Special Board of Commissioners meeting held April 15, 2008. Acceptance is recommended. 2-B. Revise Authorized Travel. The Housing Commission and Chief Executive Gfficer recommend the Board of Commissioners: Regular Meeting of the Board of Commissioners July 1, 2008 Page 2 1. Eliminate authorization for a Commissioner and a staff member to travel t 0 Nashville for the NAHRD conference; and 2. Authorize one staff member to attend the public housin conversion trainin g g offered by HUD in August 2009 in Washington, D.C. or in Se tember 2009 in p Chicago. 2-C. Recommend Adoption of Pedestrian Plan. The Housin Commission and g Chef Executive ~ff~cer recommend that the Board of Commissioners recommend to the City Council to adopt the Pedestrian Plan. 3. AGENDA None. 4. ORAL COMMUNICATIONS Non-Agenda (Public Comment) 5. COMMISSIONER C~MMUNICATI4NS Communications from the Commissioners 6. ADJOURNMENT *** Note: Materials related to an item on this agenda submitted to the Board of Commissioner s after distribution of the agenda packet are available for public inspection in the Housin g Authority of the City of Alameda, l01 Atlantic Avenue, Alameda, CA 94501 Burin g normal business hours. Sign language interpreters will be available on request. Please contact Carol Weaver Secretary, at 141-4325 voice or 522-846?' TDD at least l2 hours before the meetin to g request an interpreter. Accessible seating for persons with disabilities ~includin those usin wheelchairs is g 9 7 available. Minutes of the meeting are available in large print. Audiotapes of the meeting are available on request. Please contact Carol Weaver at 741-4325 voice of 522-8461 TDD at least l2 hours prior to the meeting to request agenda materials in an alternative format, or an other . Y reasonable accommodation that may be necessary to participate in and en'o the . Jy benefits of the meeting. J9~' ^' ~ 0 n ,~ ~~, A 1 ~~ 1 ~~ 'P i,}+rn"" , lv ~;rG,,f3'G'1L1~~ CITY OF ALAMEDA • CALIFORNIA IF YOU wISH TO ADDRESS THE COUNCIL: 1. Please file a speaker's slip with the Deputy City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three ~3~ minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally, 3. Applause and demonstration are prohibited during Council meetings. AGENDA ~- - - - - -- - - - - -- REGULAR MEETING OF THE CITY COUNCIL TUESDAY - - - - - -JULY 1, 2 0 0 8 - - - - 7 : 3 0 P . M . Note: Regular Council Meeting convenes at 7:3D pm, City Hall, Council Chambers, corner of Santa Clara Ave and oak St] The Order of Business for City Council 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders 4. Consent Calendar 5. Agenda Items Meeting is as follows: of the Day and Announcements 5. Oral Communications, Non-Agenda Public Comment} 7. Council Referrals 8. Communications Communications from Council} 9. Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilmembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Deputy City Clerk if you wish to address the City Council SPECIAL MEETING OF THE CITY COUNCIL 5:34 P.M. CITY COUNCIL CHAMBERS CONFERENCE ROOM Separate Agenda Closed Session} REGULAR MEETING OF THE HOUSING AUTHORITY BOARD 7:25 P.M. OF COMMISSIONERS, CITY COUNCIL CHAMBERS Separate Agenda SPECIAL MEETING OF THE ALAMEDA REUSE AND 7:31 P.M. REDEVELOPMENT AUTHORITY, CITY COUNCIL CHAMBERS Separate Agenda 1. ROLL CALL - City Council 2. AGENDA CHANGES 3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS 3-A. Presentation of Certificates of Service to Nancy Anderson, Jim Franz, Leslie Krongold, Robb Ratta, and Suzanne Storar. 3-B. Proclamation expressing greetings and best wishes to the community of Asuchio, E1 Salvador and encouraging continued exchange with Asuchio. ~Councilmember Matarrese} 4. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council or a member of the public 4-A. Minutes of the Special City Council Meetings held on June 5 and June 9, 2008; the Special Joint City Council and Public Utilities Board Meeting held on June 16, 2008; and the Special and Regular City Council Meetings held on June 17, 2008. City Clerk? 4-B. Bills for ratification, Finance} 4-C. Recommendation to adopt Plans and Specifications and authorize Call for Bids for Woodstock Storm Drain Improvements, No. P.w. 11-06-23. Public works} 4-D. Adoption of Resolution Calling for a General Municipal Election to be Consolidated with the Statewide General Election to be Held in the City of Alameda on Tuesday, November 4, 2008 and Requesting the Alameda County Board of Superviso rs to Permit the Registrar of Voters to Render Specified Services to the City Relating to the Conduct of Said Election. City Clerk} 4--E. Final Passage of Ordinance Amending the Alameda Municipal Code by Amending Subsection 5-25.1 Use of Coasters, Roller Skates, and Similar Devices Restricted} of Section 8-25 Coasters, Skates, Etc.} of Chapter VIII Traffic, Motor Vehicles, and Alternative Transportation Modes} and Subsection 23--1.3 Riding of Bicycles and Skateboards in Parks, Etc.} of Section 23-1 Parks and Squares} of Chapter ~xIII Parks, Recreation Areas and Public Property} to Expand the Prohibition to Include Skateboards and Their Use in City Owned or Leased Property, Buildings or Structures Unless Authorized by Subsection 23-1.3. Police} 5. REGULAR AGENDA ITEMS 5--A. Adoption of Resolutions Reappointing Kenneth I. Dorrance, Patricia A. Grey, and Teddy Tabor as Members of the Film Commission; Reappointing Aiesha P. Balde and Arthur A. Kurrasch as Members of the Housing Commission; Appointing Gail A. Wetzork as a Member of the Library Board; Reappointing Patrick Lynch as a Member of the Planning Board; Appointing Elizabeth A. Candelario and Eric Ibsen IV as Members of the Public Art Commission; Reappointing Peter W. Holmes as a Member of the Public Utilities Board; Reappointing Regional L. James as a Member of the Social Service Human Relations Board; and Appointing Kathy L. Moehring Business District Seat} as a Member of the Transportation Commission. 5-B. Public Hearing to consider the proposed implementation of a fuel surcharge for the City of Alameda Ferry Services, approve the proposed fuel surcharge, and authorize the City Manager to execute the necessary amendments to the Operating Contracts for the Ferry Services. Public Works} [Continued from June 17, 2008] 5-C. Public Hearing to consider Adoption of Resolution Approving the Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessments, Island City Landscaping and Lighting District 84-2, All Zones. Public Works} 5-D. Public Hearing to consider Adoption of Resolution Approving the Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessments, Maintenance Assessment District 01-01 Marina Cove}. Public works} 5-E. Recommendation to approve the membership of the Fiscal Sustainability Committee. Development Services} 5-F. Adoption of Resolution Updating the City of Alameda Emergency Operations Plan by Adding the Required National Incident Management System ~NIMS} Components and Including Functional Annexes and Supporting Appendices. Fire} S--G. Recommendation to accept the Golf Complex Master Plan and consider options for future operation of the Chuck Corica Golf Complex. Golf} 6. ORAL CON~UNICATIONS, NON-AGENDA Public Comment} Any person may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance, that is not on the agenda 7. COUNCIL REFERRALS Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 8. COUNCIL COMMUNICATIONS Communications from Council? Councilmembers can address any matter, including reporting on any Conferences or meetings attended 8-A. written Communication from the League of California Cities requesting designation of Voting Delegate for the League's 2008 Annual Conference. 9. ADJQURNMENT - City Council ~~* • Materials related to an item on the agenda are available for public inspection in the City Clerk's Office, City Hall, Room 380, during normal business hours • Sign language interpreters will be available on request. Please contact the City Clerk at 747-4800 or TDD number 522--7535 at least 72 hours prior to the Meeting to request an interpreter • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 747--4800 or TDD number 522-7535 either prior to, or at, the Council Meeting • Accessible seating for persons with disabilities, including those using wheelchairs, is available • Minutes of the meeting available in enlarged print • Audio Tapes of the meeting are available upon request • Please contact the City Clerk at 747--4800 or TDD number 522--7535 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting AGENDA Special Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority ******~~ Alameda City Hall Council Chamber, Room 390 2263 Santa Clara Avenue Alameda, CA 945D1 Tuesday, July 1, 2008 Meeting will begin at 7:31 p.m. 1. ROLL CALL 2. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by vne motion unless a request for removal for discussion or explanation is received from the Board or a 2-A. Approve the minutes of the Regular Meeting of June 4, 2005. 2-B. Approve a Sublease for Stafford Stafford Sent Packing at Alameda Point. 2-C. Accept a $125,000 Grant from the Federal Office of Economic Adjustment in Su ort of pp the North Housing Parcel Screening Process and Authorize the Executive Director to Execute Related Documents. 3. REGULAR AGENDA ITEMS 3-A. Alameda Point Update 4, ORAL REPORTS 4-A. Oral report from Member Matarrese, Restoration Advisory Board ARAB} representative. 5. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) 6. COMMUNICATIONS FRAM THE GgvERNING BgDY 7. ADJOURNMENT This meeting will be cablecast live on channel I5. Notes: ^ Sign language interpreters will be available on request. Please contact the ARRA Secretary at 749-5$00 at least 7~ hours before the meeting to request an interpreter. ^ Accessible seating for persons with disabilities including those using wheelchairs} is available. ^ Minutes of the meeting are available in enlarged print. ^ Audio tapes of the meeting are available for review at the ARRA offices upon request. ~_~, Housing Authority of the City of Alameda 701 Atlantic Avenue -Alameda, California 94501-2161 -TEL; X510) 747-4300 -FAX: (510) 522-7$4$ - TDD; X510} 522-$467 MINUTES SPECIAL MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSINGAUTHORITYOF THE CITY OFALAMEDA HELD TUESDAY, APRIL 15, 2008 The Board of Commissioners was called to order at 7:56 p.m. PLEDGE OF ALLEGIANCE 1. ROLL CALL Present: Commissioner deHaan, Gilmore, Matarrese, Tam, Torre and Chair y Johnson Absent: None 2. CONSENT CALENDAR Commissioner deHaan moved acceptance of the Consent Calendar, Commissioner Tam seconded. Motion carried unanimously. Items accepted or ado ted are p indicated by an asterisk. ~2-A. Amendment of Budget for Fiscal Year 2005 and Adoption of Budget for Fiscal Years 2009 and 2010. The Board of Commissioners: 1, Approved a revised FY2008 budget to allow for the transfer of Housin Authorit - g Y owned operating reserves of $150,000 to the Section 8 Program fund and approve additional conference travel for FY2008; 2. Adopted the proposed budget, including the Extraordinary Maintenance Pro'ects J and Capital Improvements line items, forfiscal years 2008-20D9 and 2009-2010; 3. Adopted the proposed resolutions for both budget years for Conventional Low- Rent Housing Program No. CA062 (Esperanza); and 4. Recommended to the City Council to waive the Payment in Lieu of Taxes for both fiscal years. 2-B. Awarding Contracts for Kitchen and Bath Cabinet Replacement and Roof Replacement at Anne B. Diament Plaza, and Amending the FY OS Bud et. The Board g of Commissioners: HABOC Item #2-ACC O1-01-08 Minutes of the April 15, 2008 Special Meeting of the Board of Commissioners Page 2 1. Awarded a contract to F.K. Construction for an amount not to exceed 14 $ 6,955 to replace kitchen and bath cabinets and countertops in 23 units at Anne B. Diamen t Plaza; 2. Authorized the Executive Director to execute the contract with F.K. Construction' 3. Awarded a contract to MNJ Roofing Incorporated for an amount not to excee d $110,000 to replace the roof covering at Anne B. Diament Plaza 4. Increased the FY O8 EMP Budget by $30,000 for the roofin contract and g 5. Authorized the Executive Director to execute the contract with MNJ Roofin Inc. g. 2-C. Awarding a Contract for the Replacement of Seven Garba a Enclosures at g Esperanza. The Board of Commissioners: 1. Awarded a contract to US Home Center for an amount not to exceed $100 000 to replace garbage enclosures at Esperanza; and 2. Authorized the Executive Director to execute the contract with US Home Center. 3. AGENDA None. 4. ORAL COMMUNICATIONS None. 5. COMMISSIONER COMMUNICATIONS None. 6. ADJOURNMENT There being no further business, Chair Johnson adjourned the meetin at 7:58 .m. 9 p Attest: Beverly Johnson, Chair Michael T. Pucci Executive Director l Secretary "~~ ~ 1~ z .1 ~~~~ ~'1 ~ the ~t ~~ .~~a ~.e~.a 701 Atlantic Ave~u~ - Alameda, C~iifOrnia 94x01-21 fit- TAI: ~510~ 747-4300 w Fix: ~510~5~2y7~4~ - TDa: ~510~ 522-8467 To: Honorable Chair and . Members of the Board of Commissioners From: Debra Kurita Chief Executive Officer Date: July 1, 2D08 Re: Revise Authorized Travel BACKGRGUND The FY20D9 budget adopted Aprif 15, 2405, authorized one Commissioner and one staff member to travel to the summer NAHRG conference in Nashville, Tennessee. DISCUSSION The U.S. Department of Housing and Urban Development, Gffice of Public Housin is g~ offering training on the required and voluntary conversion processes for ublic housin . p g Because the voluntary conversion of Esperanza is one of the Housin Autharit 's g y primary goats, it is important that staff attend this training. Staff recommends that attendance at the summer NAHR4 conference b a y Commissioner and a staff member be exchanged for one staff member attendin the g public housing conversion training. This training is being held Au ust 5 and 6 in 9 vllashington, D.C. and September 15 and 16 in Chicago. Thou h it is more likel #hat 9 y the August training is the less expensive one to attend, staff would like to ex lore travel p and accommodation options and costs before committing to a specific session. BUDGET CGNSIDERATI4NIFINANCIAL IMPACT If one person travels to either Washington, D.C. or Chicago for the ublic housin p g conversion training in lieu of two persons traveling to Nashville, a savings will occur. RECGMMENDATIGN The Housing Commission and Chief Executive officer recommend the Board of Commissioners: 1. Eliminate authorization for a Commissioner and a staff member to travel to Nashville for the NAHRG conference; and HABOC Item #2-B CC 07-01-DS Honorable Chair and Members of the Board of Commissioners July ~, 2oos Page 2 of 2 2. Authorize one staff member to attend the public housing conversion trainin offered b ~ g y HUD in August 2409 in Vvashington, D.C, or in September 2009 in Chita o. g Res ectfully submitted, Michael T. Pucci Executive Director MTP:ED ..,~ y ~~y -~£ ~~11 ~ ~Il ~; _. ri ~ the ~~ a~ ~ a~e~ 1d~ At[an~icAvenue -Alameda, Califarnla d45Q1-21~~ -Te[: (5~d~ 7~7-~~Od ~ Fax: ~5~d~522y7848 - TDD: ~5~d~ 522-647 To: Honorable Chair and Members of the Baord of Commissioners From: Debra Kurita Chief Executive officer Date: July 1, 2008 Re: Recommend Adoption of Pedestrian Plan BACKGROUND The purpose of the Pedestrian Plan is to provide guidance to City staff, residents developers and decision makers on how to improve pedestrian access in the Git of . y Alameda. The Pedestrian Plan covers streets and trails within the public ri ht-of wa g y for pedestrian improvements. The CEty of Alameda s Pedestrian Plan will be a component of a comprehensive citywide Transportation Master Plan. The City received Countywide BicyclelPedestrian Measure B monies from the Alameda Count y Transportation Improvement Authority to supplement the City's funding for #his ro'ect. pJ The Housing Commission reviewed the draft Pedestrian Plan a# its regular meetin held 9 on June 18, 2005. DISCUSSION The Plan is divided into the following chapters: • Introduction: Covers the purpose of the Pedestrian Plan, the study area and related plans, projects and programs. • Vision, Goals and Policies: Discusses an overall vision far the Pedestrian Plan, and then provides more details as to how the vision will be achieved throu h g goals, objectives, guiding policies and implementing policies or action items. • Outreach: Describes the outreach efforts that were used. • Existing Conditions: Provides an overview of the pedestrian environment in the City of Alameda. • Implementation Plan: Describes the implementation process, the prioritization criteria, pedestrian project categories and available funding sources. Vision, Goals and Policies The overarching vision statement for the Pedestrian Plan is as follows: Plan, construct and adequately maintain a functional, accessible and convenient pedestrian network throughout the City of Alameda that HABOC Item #2-C CC 07-~ ~ -08 Honorable Chair and Members of the Board of Commissioners July 1, 2008 Page2of4 addresses pedestrians' mobility needs in a manner that enhances community identity and livability. The goals and objectives were recommended by the Transportation Commission in February 2005 as part of the Transportation Master Plan ~TMP} effort. A number of more specific, pedestrian-related guiding policies were recommended in May 2006. The plan I~sts these guiding policies along with implementing policies to help ensure the guiding policies will be achieved. Outreach Public participation for the Pedestrian Plan project used the following outreach efforts: • Pedestrian Task Force Meetings: vUere open to the public and were comprised of representatives from various commissions and boards. • Public Workshop: Allows for public review of the Draft Pedestrian Plan. The community meeting is scheduled for Thursday, April 24 at 6:30 p.m. in the Main Library. • Public Hearings and ether Meetings: City is presenting the Draft Pedestrian Plan at the City's commission and board meetings in April and May 2008. • Website: A Pedestrian Plan web page was developed and can be accessed from the Transportation Master Plan web page: http:Ilwvuw.ci.alameda.ca,.usltmplpedestrian~plan.html • Pedestrian and Bicyclist Public In ut Surve :The ur ose of the ublic in ut p Y pp p p survey was to identify pedestrian and bicycling infrastructure needs. Existing Conditions Existing conditions highlight existing pedestrian education programs, infrastructure, demand and pedestrian-involved collisions. This information was used to help determine and rank pedestrian enhancement projects. Implementation Plan The Implementation Plan section focuses on describing the prapos~d pedestrian enhancement projects and the process that was used to recommend them. Prr°mary Pedes~rr'an Nefwork A primary pedestrian network was created to help focus the proposed projects on the streets with the highest potential pedestrian demand. The network was determined using geographic information system ~GIS} tools, draft street functional classification system, bus routes, land uses, pedestrian count data and pedestrian-involved collision data. Prior!#ization Criteria To balance the demand for pedestrian improvement projects with available resources, a prioritization process was established. Prioritization criteria were used to screen and rank pedestrian projects. Geographic equity and the primary pedestrian network also were considered in deciding which projects were included as high and medium priority. The Pedestrian Plan's screening and evaluation criteria take into account the current) Y Honorable Chair and Ju! 1 2005 y, Members of the Board of Commissioners Pa e 3 of 4 g proposed Transportation Element's four policy goals: Circulation Livabilit r y, Transportation Choice and Implementation. Ped'esfr~an Projec#s The Pedestrian Plan groups projects into three priority levels -- hi h, medium and low. . g The time horizon for the Pedestrian Plan is up to ten years. An ex lanation of the three p priority levels is as follows: • High-priority projects: Are expected to be funded and completed within five to ten years given the current levels of pedestrian-related funding. • Medium-priority projects: Are expected to be funded as early as five ears from y plan adoption. To fund the medium-priority projects, the Cit lans to Yp aggressively pursue additional and untraditional funding sources. • Low-priority projects: Are considered beyond the scope of the Pedestrian Plan. lnsufficientfunds do not make it possible to pursue these lower rankin ro'ects. gP J The high-priority pedestrian projects and programs are estimated to cyst $5.2 million; medium-priority projects are estimated to cost $66.5 million; the low-priority pedestrian projects are estimated to cost an additional $13.5 million Table 1 }. Table 1: Pedes trian Plan Project and Program Cost Summary High-priority Medium-priority Low-priority Pro'ectlPro ram Cate o Pro'ects Pro'ects Pro'ects Ex ected Time Horizon 5 to 10 ears 5+ ears be and plan . Education Pro rams $160,000 NA NA Island Access includes new $1,000,000 $49,500,000 $15,000 estua crossin } Pedestrian $500,000 $1,200,000 $3,630,000 DistrictslCorridors Public vUalkwa s $315,000 NA NA Safe Routes to Schools $600,000 ~ NA NA Sidewalk Installations and $1,333,000 $562,000 $130,0D0 Maintenance Street Cross i n s $1,114, 000 $4, 001, 000 $8,110, 000 Trails includes the Cross $100,000 $11,231,000 $955,000 Alameda Trail Total $5,182,000 $fifi,500,000 _ $13,500,000 SCHF17111 F• The Pedestrian Plan is anticipated tv be complete by June 2008. Staff is recommendin g that the Plan be accepted by the City Council at its completion and then the final adoption be done as part of the Transportation Element in September 2vOS. Pedestrian Plan policies already have been included in the Draft Transportation Element currentl Y going through the environmental review process. The proposed approach would ensure that the Pedestrian Plan policies have gone through an environmental review as art of p Honorable Chair and Members of the Board of Commissioners July 1, 2005 Page 4 of 4 the Transportation Element and therefore would not require a separate environmental process. BUDGET CONSIDERATIONIFINANCIAL IMPACT The high-priority projects in the Draft Pedestrian Plan total $5.2 million. Over the next ten years, the City of Alameda could expect to obtain $5 million from dedicated and competitive funding sources. The City's dedicated funding sources include Measure B and Transportation Development Act monies, and could be supplemented b .. Y competitive grants such as Safe Routes to School federal and state}, Safe Routes to Transit and Bay Trail. Some projects are expected to be funded through re uirements q placed on developers through the development review process. RECOMMENDATION The Housing Commission and Chief Executive Officer recommend that the Board of Commissioners recommend to the City Council to adopt the Pedestrian Plan. Respectfully sub itt , ~~ ~~ Michael T. Pucci Executive Director ~-~ ~~~~. By: Gail Payne Transportation Coordinator City of Alameda Public Works Department MTP:gp U:Istaff reportslBOCIPed Pian ,~Ir` ``,, ~~~1 y •~~ '.r ~'~.. ~~ ~~'~ ~i~ '+k Cr N~~~ I~t .F ."vj.~c [ ~ ..'.6~ "}7' L ~ .,~~.~ •. •~, q.: 1 'S- r~ _L r ,~{;"1 ~. `•~ .r~FS%r'r. r. .Yl~,17t. .r'~ ti:r.. r.li y,r~'~.'f"~G~~ .+,,~..4.!~ i~il~: R`_ ' (~ k ~C' xi ~~-. ~ ~" .'ux:('r'~'__14y~ • ~r.-y~ 1, c3~_, _ ~...7~'•'~`i~ :., ..r rl;. •.~ti-±•.~,¢5 }, ~i' ,a ~:~:y ',1 tic : ti''~~ ~' • i~ ^%'Y.. i%h' ~.i~YY '^ ~f'~i: ~,~ ir".ti•. FHr ~, r~.. :"u~ Ei4 ~~•• n, .:~.`~'f u: y~,;i,.k a~ •.~, -~y,i:'!i~•~~~J~sr`d~.,'.~, i~ ~~.7.'.L~i n,~l. ~„ .v~', .r~' .sJ f r;•~~+•• PROCLAMATION WHEREAS, the City of Alameda and the community of Asuchillo, in the department of La Libertad, in El Salvador have begun an ongoing relationship which was initiated by St. Philip Neri Catholic Church in Alameda ten years ago; and 'WHEREAS, delegations from both communities have maintained this relationship by visiting Alameda and Asuchillo over the years to further understanding of each other and strengthen the bond between our communities; and WHEREAS, the continued relationship between AZ•arf Leda and Asuchillo provides opportunity for both commuriitxes ,and growing friendship acxo,~s .borders; and • :~r , ~ , S, a delegation: from ~Alarne~a w111~~~-be•:v~s~itiri ~:~su.c~~llv:• ~a~:~ul, 2008. i :~ N4V~ THEREFORE .BE`:.~IT:-~~~~ :,,~ - ~,~ , .~E~.LVE~'`~:rat, the~;C.~ ,:C.o c~1=.~.of•: Tamed - - ~ ~:~ .,r:', ,~_. - ~ .fin ,... ~ ~~ a expresses its eetm s and best ~v~shes: ~~o:~ah~~~~•c'• r.~: ~' g .. . - •.~,. ,:,.,.. ,,.1 ontnun~~`~~ ~.of`~Asuchil~o_ .arid;`enco:~~a~ es •~continued exchan e 1, •:,,;. :'~~.; :.,,: c~; " '~a.,,, J.. . :fr . en our ~~r- .,~. betwe - „' c~t~e s 4NSIDER.AND~~ .QU,E -~ en~'j~~a,~ •Ciudad -de Alameda ,ia:`~:coiun~d~ad de• Asuchi a Y~ - ,. 'llo, en el de artan~•en~o~ ~e.~~La ~Libertad en ET :Salved • ..,`,:;.,,;.,.;: •~;~~~;~•~' p - or:ha~•~ dtsfrutado ' de una relation a de .,.. :. ,;.: mas•de:diez.-an~s:niciada~por San Feli e Neri Y` `~le~~a~~Cato~licar en Alameda ... P g ;. ,Y ~ Y . ~ :.,. . ~. CD~VSIDERAND:~' ~~=QUE, las ~.~_,delegaciories• : de •ambas comuriidades:~~ ::hen mantenido esta relation ~ de visxtar~:::aa'~, A~ameda~ y .Asuchillo- lo. ~~.~ar o'• de los anos a una •mayor .comprenslon =de ~. unos a• otro,s., ~ ~.~ y::: ;l,~l~ortalecer el vinculo entre nuestras• comun~dades; y •, C4NSIDERANDU ~:~••; .. ' - ,...:. , ..: ~ ~, ,,, QUE,• la . ~ :re~acio~i ua:,~~:•en~re ,.-~~la~ned y suchill cont~n ~ r:rl a A o bnnda 7 1;;' 'L i; Yr~~ . oportunidades para~, anabas;~comu~dades y ~crrec~ente am~stad a travel de las Y ,-- .. C~NSIDERANDa QUE, una delegation de la Alameda va a visitar Asuchillo en Julio de 2008. AH~RA, PDR LD TANTa SE RESULVIU, que el ayuntamiento de Alameda expresa sus saludos y me~ores deseos a la comunidad de Asuchillo y alienta a que continue el intercambio entre nuestras ciudades. Mayor Beverly J. Johnson Vice Mayor Lena Tarn Councilmember Doug deHaan Councilmember Marie Gilmore Councilmember Frank Matarrese • _ City Council ~v.K -r: c~: +~:~~n-aoax.:w rn e .7 ein ~'~-••.r. -: .:r:..• ,-7~~axr;~-:.~ - ..Y.•., ,~r.•I ~r ~w,r.+Th-:••......-,-,•^. ~~ _.... A enda Item #3-B - - _ - 9 07*o~-os UNAPPROVED MINUTES OF THE SPECIAL CITY COUNCIL MEETING THURSDAY- -JUNE 5, 2008- -6:00 P.M. Vice Mayor Tam convened the Special Meeting at 6:10 p.m. Councilmember Matarrese led the Pledge of Allegiance. Roll Call - Present: Councilmembers deHaan, Gilmore, Matarrese, Tam and Mayor Johnson - 5. Note: Mayor Johnson arrived at 6:47 p.m.] Absent: None. X08- } Workshop on the City's Two-year Financial Plan and Capital Improvement Projects for Fiscal Years 2008-10. Former Councilmember Barbara Kerr, Alameda, submitted a letter; stated Art in the Park was nat meant to be a fundraiser; it was created to allow Alameda artists to have an event to show art; urged Council to keep the event. Steve Jones, Alameda, suggested daily staff assigned to fire prevention, training, Emergency Medical Services GEMS} and Deputy Fire Chief be used to staff the fire apparatus; stated the savings would not be as great as placing an apparatus out of service; fooling with having less than 27 firefighters on duty would be reckless. The City Engineer gave a Power Point presentation on the Capital Improvement Program. Councilmember Matarrese inquired what is the current backlog for the sidewalk repair program. The City Engineer responded that she would provide information. Vice Mayor Tam requested information on the magnitude of the deferred maintenance for streets and sidewalks, including ponding near the Posey Tube and Veterans' Building repairs. Councilmember Matarrese stated the inventory of sidewalk repairs is known; that he would like to know where the City is before approving the CIP budget in order to prioritize. Councilmember Gilmore requested staff to provide a list of streets that are rated 30 to help Council prioritize. Special. Meeting Alameda City Council 1 June 5, 208 Mayor Johnson stated staff should include how much it would cost to improve the street segments at high risk. The Deputy City Manager gave a Power Point presentation on revenue strategies. Following Council discussion of assessment districts, Vice Mayor Tam requested that the matter be added to the polling questions. Mayor Johnson requested the amount of EMS bad debt be provided to Council as well as how the City tries to collect. The Fire Chief gave a Power Point presentation. Vice Mayor Tam requested staff to review Mr. Jones's suggestion. Mayor Johnson questioned whether fire inspections could be done by the Planning and Building Department. Councilmember Matarrese requested the impact of reducing a truck company and the impact of interrupting office services be compared side-by-side; stated addressing a fire or hazardous situation needs to be weighed against a slow down in inspections; that he would like an analysis of using office staff to fill response staff when there is an overtime issue. The Fire Chief continued the presentation. Mayor Johnson requested information on how often the Fire Department responds to hazardous material calls. The Fire Chief continued the presentation. Following discussion of Oakland's contract with American Medical Response ~AMR~ for medical calls, Councilmember deHaan requested background information and data on how often Alameda is called to support AMR; further requested information on the amount of debt from said calls. Vice Mayor Tam questioned the amount of overtime needed when there is full staffing . Councilmember Matarrese requested staff to identify the amount of overtime associated with said calls and the total value of the calls; further requested the cost delta for the 6-to-1 ratio of AMR's to Alameda's calls for mutual aid. Mayor Johnson requested information on the number and type of calls Special Meeting Alameda City Council 2 June 5, 208 for each station. The Fire Chief continued the presentation. Following discussion regarding the Countywide paramedic service assessment district, Councilmember Matarrese requested staff to review implementing the voter-approved tax. The Fire Chief continued the presentation. Following discussion regarding training, Councilmember Gilmore inquired what is the average number of hours for training a firefighter. The Fire Chief stated the matter could be placed on the issue bin; continued the presentation. Councilmember Matarrese requested the City Manager to provide an analysis of whether or not the organization is large enough to warrant the Administrative Management Analyst position; inquired whether other cities of similar size have the position; stated other departments have the position; staff should review consolidating or outsourcing; requested the scenario slide be published to share it with the public. Councilmember Gilmore requested staff to review the possibility of having a Citywide grant writer. Mayor Johnson concurred with Councilmember Gilmore's suggestion; stated it could be handled on a contract basis. Domenick weaver, Alameda Firefighters Local 689 President, discussed brown outs in San Francisco and Oakland; stated that he does not support the brown out proposal. John McCahan, Alameda, urged the Council to look for alternatives to pulling a truck company; suggested revenue enhancements, such as increasing and ensuring collection of EMS fees; further suggested EMS transport be considered; stated South San Francisco implemented said service. In response to Mayor Johnson's request for further explanation of EMS transport, Mr. McCahan stated there are options which would raise $800,000 to $1.4 million in revenue. Councilmember Gilmore stated there could be huge start up costs. Mr. McCahan encouraged review of the business model. Special Meeting Alameda City Council 3 June 5, 2008 The City Manager stated the presentation for the evening is concluded. Mayor Johnson requested that the 40~ of EMS fees that are not collected be addressed at the next workshop. Councilmember Matarrese requested Council consensus that the public safety questions in the issue bin are most pressing; public safety is a front line responsibility and has the biggest impacts on direct service; said issues in the issue bin should be elevated and addressed first. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 9:06 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council 4 June 5, 2008 UNAPPROVED MINUTES of THE SPECIAL CITY COUNCIL MEETING MONDAY- -JUNE 9, 2008- -6:00 P.M. Mayor Johnson convened the Special Meeting at 6:10 p.m. Vice Mayor Tam led the Pledge of Allegiance. Roll Call - Present: Councilmembers deHaan, Gilmore, Matarrese, Tam and Mayor Johnson - 5. Absent: None. ~0$- 7 Workshop on the City's Two-year Financial Plan and Capital Improvement Projects for Fiscal Years 2008-10. The City Manager provided a handout on the issue bin items from the previous workshops. The Police Chief gave a brief presentation on the Police Department issue bin items. Mayor Johnson stated a broad look at long-term animal shelter operations is needed. In response to Vice Mayor Tam's inquiry about the amount of parking citation revenue retained by the Police Department, the Police Chief stated the number would be provided. The Finance Director stated the total amount collected would also be provided. Councilmember Matarrese stated that he would like the Council to consider giving general direction: 1} to make cuts as far away from the point of delivery as possible; a Crossing Guard provides direct delivery of service; putting a Fire truck out of service takes away service at the point of delivery; a retiree suggested using other staff; department heads should come back with alternate plans; 2} that restructuring debt not be done to defer payments; adjustments will have to made when the State adopts its budget; and 37 that there is a false sense of the fund balance; the fund balance does not address current debt; some of the fund balance should be used to fund retirement benefits; new accounting standards require that the debt be recognized and that the City start saving. Councilmember deHaan stated detailed budget information was originally presented; requested a summary sheet be provided to show the proposed changes. Special Meeting Alameda City Council 1 June 9, 2~0$ Mayor Johnson stated the City Manager has provided proposed funding for each department; the Council could set the dollar amounts and ask department heads to come back to Council to explain how the funds will be used; the Council should not go through each line to tell departments how to spend funds and instead, should set the funding amount and let the departments determine how to work within the budget after being given general direction from the Council; Council could give direction on things like refinancing, the Met'er's House, and Art in the Park. Councilmember deHaan stated Councilmember Matarrese raised the issue of retirement benefits; the matter should be placed on the issue bin. Mayor Johnson concurred; stated Council should give direction on how much would be paid and the source of the money. The City Manager noted the matter was included on the issue bin responses provided tonight under the Finance Department. The Council discussed the Mayor's proposal and Other Post Employment Benefits ~OPEB}. Mayor Johnson stated the Council needs to establish a policy that requires payments for retirement benefits be on-going every year despite the City's budget situation; the City has made a commitment; the longer it is not paid for the more expensive it is in the end; a deposit should be made to get the Trust Fund started. Councilmember deHaan raised concerns about Alameda Point and the Golf Course. Mayor Johnson stated Council should adopt a policy that General Fund Revenues cannot be used for the golf course. The Council discussed Alameda Point. Mayor Johnson stated the number of Police calls at Alameda Point should be tracked. Vice Mayor Tam stated that she agrees with the Council's prior discussions that a letter should be sent to the Navy being clear and adamant that the Navy should pay to maintain its land. Councilmember deHaan stated the City should look at how much it is really costing the City. The City Manager stated the letter would go out this week. Special Meeting Alameda City Council 2 June 9, zoos Mayor Johnson stated the letter should include the amount of property tax that the City would be collecting if the Base had been conveyed and a reasonable amount of development had occurred; failure to convey the Base has impacted the City's ability to collect taxes. The Assistant City Manager stated a statewide study indicated that the loss to State and local governments is $1/Z billion. Mayor Johnson requested the specific loss amount for Alameda be included in the letter. Councilmember Matarrese stated the Council should go forward with approving the numbers at the next meeting; the last cuts should be at the point of service delivery and public safety; the Council can see what creative ideas come back, Following discussion of the Met'er's House, Mayor Johnson stated the City should get a commitment from the Trust about how much money the City will receive and should only spend said amount. The Recreation and Parks Director stated staff would make an inquiry. Vice Mayor Tam questioned whether the need for funds for capital improvements could also be communicated to the Trust. The Development Services Director gave a brief presentation on redevelopment. The City Manager gave an overview of Recreation and Parks Department issue bin items. Mayor Johnson stated there should be a gradual reduction in funding for the museum on a step down basis. After further discussion about the Recreation and Parks Department budget, Mayor Johnson requested funding to light the two tennis courts that are proposed to be turned off; stated it is difficult to turn lights back on at lighted facilities once they have been turned off. Councilmember Matarrese inquired whether money from the public art fund could be used for Art in the Park; stated the art community could raise funds and the City could cover the expense of portable restrooms. Special Meeting Alameda City Council 3 June 9, 2~0$ The City Manager stated staff would review the matter. Mayor Johnson stated the City should provide help this year with the art community forming a committee to become self-sustaining; staff should work with the group; the group should expect to fund the activity in the future. Following discussion of the Golf Course, Mayor Johnson stated that a policy should come to Council indicating that the Golf Course will not be subsidized by the General Fund; a crisis plan needs to be created that includes slowing expenditures to make the fund balance last longer. After further discussion, Mayor Johnson stated staff should get the golf clubs and players involved with finding a solution. The City Manager reviewed the Public works, Planning and Building, and Finance Departments issue bin items. In response to Councilmember Gilmore's request to have the May 19 retiree health benefit information posted to the website, the City Clerk stated the issue bin document would be added to the web posting for the meeting. Councilmember deHaan raised concerns about City departments paying rent at City Hall west. Councilmember Matarrese inquired whether a portion of Measure B money could go to pay for Public Work's overhead, which could then go into the General Fund. Following discussion of the Library hours, Councilmember Gilmore stated that she would vote to find $236,D00 to fund the library, Mayor Johnson and Councilmember Matarrese concurred with Councilmember Gilmore. Following discussion of vacant positions, the Human Resources Director stated staff could provide information on how long positions have been vacant. Bill Smith, Alameda, discussed technology. Dora Mairena suggested Council review alternative bumping practices. Father Vince Cotter, Fire Department Chaplin, stated that the Firefighters' main concern is for the safety of the community. Special Mee~.ing Alameda Ci~.y Council 4 June 9, 2aaa Jeff DelBono, Alameda Firefighters, stated the Firefighters do not suggest cutting a truck; the mandatory overtime has been due to the Fire Department being understaffed. Domenick Weaver, Alameda Firefighters Local 689 President, questioned whether accurate information has been provided regarding positions and Emergency Medical Services ~EMS~ collection rates; urged Council to bring the staffing up to the allocated level. Mayor Johnson requested staff to compare the City EMS collection rate to private collection rates. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at x:19 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council 5 June 9, 2008 UNAPPROVED MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND PUBLIC UTILITIES BOARD MEETING MONDAY - - - JUNE 16, 200$ - - - 6:00 P.M. Mayor Johnson convened the Special Joint Meeting at 6:15 p.m. ROLL CALL - Present: Councilmembers deHaan, Gilmore, Matarrese, Tam, and Mayor Johnson; Board Members Hamm, Holmes, Kurita, McCahan, and McCormick -~ 10. Absent: None. The Special Joint Meeting was adjourned to Closed Session to consider: (0$- ~ Conference with Real Property Negotiators: Property: 1041 w. Midway and various easements in Alameda, California; Negotiating parties: City of Alameda and Alameda Power and Telecom; Under negotiation: Price and terms. Following the Closed Session, the Special Joint Meeting was reconvened and Mayor Johnson announced that Council and the Public Utilities Board received a briefing from Real Property Negotiators on the status of negotiations and next steps; no action was taken. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 7;35 p.m. Respectfully submitted, Lara weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council and Public Utilities Board June 16, 200$ UNAPPROVED MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY - - - JUNE 17, X008 - - - 6:00 P.M. Mayor Johnson convened the Special Meeting at 6:10 p.m. ROLL CALL - Present: Councilmembers deHaan, Gilmore, Matarrese, Tam, and Mayor Johnson - 5. Absent: None. The Special Meeting was adjourned to Closed Session to consider: X08-- } Conference with Labor Negotiators; Agency Negotiators: Craig Jory and Human Resources Director; Employee organizations: All Public Safety Bargaining Units. X08- } Workers' Compensation Claim X54956.95}; Claimant: Robert Cranford; Agency Claimed Against: City of Alameda. Following the Closed Session, the Special Meeting was reconvened and Mayor Johnson announced that regarding Labor, Council received a briefing on the status of negotiations; regarding Claim, Council provided settlement authority on the claim. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 7:20 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council June 17, 208 UNAPPRaVED MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY- -JUNE 17, 2008- -7:30 P.M. Mayor Johnson convened the Regular Meeting at 7:58 p.m. Councilmember Gilmore led the Pledge of Allegiance. ROLL CALL - Present: Councilmembers deHaan, Gilmore, Matarrese, Tam, and Mayor Johnson - 5. Absent: None. AGENDA CHANGES None. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS X08- } Proclamation recognizing contributions to the City by gay and lesbian residents and encouraging the community to recognize these contributions, particularly during the month of June, Gay Pride Month, Mayor Johnson read and presented the proclamation to Maia and Liz Bradford-Ryan and Debra Arbuckle. Mai Bradford-Ryan thanked Council for the proclamation. Liz Bradford-Ryan thanked Council for the support in recognizing the gay, transgender, and lesbian community. Debra Arbuckle stated that she is proud to have Council and the citizens stand up to equality when problems arise; a workshop will be held at the Main Library on June 23, 2008 at 6:30 p.m, to continue the dialog on equality. Mayor Johnson stated the City is working on setting up a process to perform marriages at City Hall. Speakers in support of proclamation: Morten wellhaven, Alameda; Dr. Mary Abu-Saba, Buena Vista United Methodist Church; David McIntyer, Buena Vista United Methodist Church. Vice Mayor Tam stated that she shares in the appreciation of the lesbian, transgender, and gay community; fourteen inquiries or requests have been received for marriage ceremonies at City Hall. Councilmember Gilmore stated the new right [of gay marriages brings Regular Meeting Alameda City Council 1 June 17, 2QQ8 a whole new appreciation [of marriage]. Councilmember Matarrese stated that he is pleased that the California Supreme Court upheld the notion that is in the United States Constitution regarding equal protection under the law; continued progress should be made. Councilmember deHaan stated prior Councils educated the community; everything is moving in the right direction. CQNSENT CALENDAR Mayor Johnson announced that Introduction of ordinance [paragraph no. 08- 1 was removed from the Consent Calendar for discussion. Councilmember Matarrese moved approval of the remainder of the Consent Calendar. Vice Mayor Tam seconded the motion, which carried by unanimous voice vote ~ 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] ~*08- } Minutes of the Special City Council Meeting held on May 27, 2008; and the Special and Regular City Council Meetings held on June 3, 2008. Approved. ~*OS- } Ratified bills in the amount of $1,867,330.46. ~*08- } Recommendation to award Contract for Legal Advertising for Fiscal Year 2007-2008. Accepted. ~*08- } Recommendation to award a Contract in the amount of $163,112, including contingencies, to Saurez & Munoz Construction, Inc., for Rittler Park irrigation and field renovation improvements, No. P.W. 11-07-34. Accepted. ~*08- } Recommendation to adopt Plans and Specifications and authorize a Call for Bids for repair of Portland cement concrete sidewalk, curb, gutter, driveway, and minor street patching, Fiscal Year 2008-2009, Phase 9, Na. P.W. 05-08-13. Accepted. ~*08- } Resolution No. 14217, "Adopting a Multiple Year Resolution Authorizing the Public Works Director to Submit Grant Applications to the California Integrated Waste Management Board for All Available Grants Under the California 4i1 Recycling Enhancement Act for the Period of July 1, 2008 Through June 30, 2012." Adopted. ~*08- } Resolution No. 14218, "Authorizing the City Manager to Submit a Request and Execute All Required Agreements and Documents Regular Meeting Alameda City Council 2 June 17, 2008 to the Alameda County Congestion Management Agency for the Transportation for Clean Air Grant Applications, in the Amount of $315,00, for the Signal Coordination and Transit Signal Priority Along Constitution Way Between Mariner Square Drive and Atlantic Avenue." Adopted. ~*08- } Resolution No. Reflect Current Positions of Alameda's Conflict of No. 14094." Adopted. 14219, "Amending Resolution and Entities to be Included Interest Code and Rescinding No. 9460 to in the City Resolution ~Q8- } Introduction of ordinance Amending the Alameda Municipal Code by Amending Subsection 8-26.1 Use of Coasters, Roller Skates, and Similar Devices Restricted} of Section 8-26 Coasters, Skates, Etc.} of Chapter VIII Traffic, Motor Vehicles, and Alternative Transportation Modes? and Subsection 23-1.3 Riding of Bicycles and Skateboards in Parks, Etc.? of Section 23-1 Parks and Squares} of Chapter x.xIII Parks, Recreation Areas and Public Property} to Expand the Prohibition to Include Skateboards and Their Use in City owned or Leased Property, Buildings or Structures Unless Authorized by Subsection 23-1.3. Introduced. Vice Mayor Tam stated that the intent of the ordinance to address skateboarding in the parking structure makes a lot of sense; her concern is that there might be some unintended consequences that would prevent bicyclists from riding to the parking garage racks or across a parking lot; inquired whether there is some way to isolate skateboarding concerns in parking structures owned by the City. The City Attorney responded that there was never an intent to stop bicyclists from riding through the parking structure in order secure bikes at racks or lockers; stated the ordinance does not create a prohibition until a sign is posted; an exception could be made regarding riding a bicycle to or from a locker or rack within the parking garage. Councilmember Matarrese stated the proposed ordinance would prohibit riding a bicycle in any public park, playground, school property, City parking lot or parking structure; bicyclists would not be able to get to racks or lockers behind the Library or parking structure; an exception should be made for bicyclists going to racks or lockers; inquired whether bicycles are governed by the rules of the road, and skateboards are not. The City Attorney responded in the affirmative; stated the intent is that bicycling and skateboarding might be okay in some parks. Regular Meeting Alameda City Council 3 June 17, 2aaa Councilmember Matarrese stated that he would like to have the proposed ordinance have an exception for bicyclists riding to park racks and lockers; he does not see any reason for a skateboarder to skate through the parking structure or parking lot. Mayor Johnson stated bicyclists need to walk bicycles through parks to get to racks. Councilmember deHaan stated the distinguishing factor is whether the area is accessible to vehicles; inquired whether the proposed ordinance could be modified now and move forward, to which the City Attorney responded in the affirmative. Mayor Johnson inquired whether requiring signs is in the proposed ordinance. The City Attorney responded the Municipal Code has two existing provisions; one addresses no skateboarding in City business districts; a sign does not need to be posted; the other provision deals with City parks; the intent is to prohibit skateboard riding in a City park if a sign is posted. Mayor Johnson stated the ordinance should change; parks should not be cluttered with signs; the City should not be burdened with placing signs in the parks. The City Attorney stated the City could make an outright prohibition of skateboarding in parks. Mayor Johnson stated the ordinance should state that there are outright prohibitions unless otherwise authorized; inquired who would enforce the ordinance, to which the City Attorney responded the Police Department. Mayor Johnson inquired whether Park Directors could be authorized to issue citations. The City Manager responded the matter would be explored and brought back to Council. The City Attorney read into the record the following proposed language: "It shall be unlawful, unless otherwise posted, for any person to operate or ride a bicycle or skateboard propelled wholly or in part by muscular power within or upon any public park, playground, or school property in the City or parking lot/parking structure owned or leased by the City, except that a person may ride a bicycle to and from bicycle racks or lockers provided within Regular Meeting Alameda City Council 4 June 17, 2008 any City parking lot, parking structure, or park." Mayor Johnson stated bicyclists need to walk bicycles through parks. The City Attorney stated "or park" could be removed. Councilmember Matarrese moved introduction of the ordinance with the proposed, modified language. Councilmember deHaan seconded the motion, which carried by unanimous voice vote - 5. REGULAR AGENDA ITEMS X08- } Public Hearing to consider Resolution No. 14220, "Authorizing Collection of Delinquent Integrated Waste Management Accounts by Means of the Property Tax Bills." Adopted. The Environmental Services Manager provided an updated list and a brief presentation. Vice Mayor Tam stated the staff report notes seventy-one delinquent accounts; the updated list show forty delinquent accounts. The Environment Services Manager stated residents had until 5:00 p.m. to pay on delinquent accounts. Vice Mayor Tam stated that she did not reconcile the list with letters received requesting that settlement be held in abeyance until the issue can be resolved; inquired how the issue is handled. The Environment Services Manager responded delinquent accounts remain on the list; staff works with the property owner to iron out issues. Vice Mayor Tam inquired whether accounts do not need to be pulled from the list if property owners contacted staff. The Environment Services Manager responded staff has been instructed to work with property owners who have protested. Councilrnember deHaan moved adoption of the resolution. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 5. X08- } Public Hearing and related actions regarding Alameda Regular Meeting Alameda City Council ~ June l7, 2008 Ferry Services: (08- A} Resolution No. 14221, "Authorizing the City Manager to Apply for Regional Measure 1 Bridge Toll Funds, Including Five Percent Unrestricted State Funds and Two Percent Bridge Toll Reserve Funds for the Operating Subsidy and Capital Projects for the City of Alameda Ferry Services, and to Enter into All Agreements Necessary to Secure These Funds for Fiscal Year 2008- 09." Adopted; (08- B} Recommendation to authorize the City Manager to execute a third amendment to the amended and restated Ferry Services Agreement with the Port of Oakland to extend the term for one additional year at a cost of $83,117; (08- C} Public Hearing on the proposed implementation of a fuel surcharge for the Alameda/Oakland Ferry Service, and recommendation to authorize the City Manager to execute a one-year extension of the Blue & Gold Fleet Operating Agreement with the Alameda/Oakland Ferry Service, and execute an amendment to the Agreement to extend the term through June 30, 2010, adopt associated budgets, and approve the proposed fuel surcharge for the Alameda/Oakland Ferry Service; and (08- D} Public Hearing on the proposed implementation of a fuel surcharge for the Alameda Harbor Bay Ferry and recommendation to authorize the City Manager to execute a one-year extension of the Harbor Bay Maritime Ferry Operating Agreement with the Alameda Harbor Bay Ferry, and to execute an amendment to the Agreement to extend the term for one additional year, adopt associated budgets, approve Fiscal Year 2007-2008 Budget Adjustment and Measure B allocation, and approve the proposed fuel surcharge for the Alameda Harbor Bay Ferry. The Ferry Services Manager gave a brief presentation. Mayor Johnson inquired where is fuel bought. The Ferry Services Manager responded the Alameda Harbor Bay Ferry (AHBF} is fueled by a truck in San Francisco; the Alameda/Oakland Ferry Service ~AOFS} is fueled by using the Blue and Gold fuel tank at Pier 41. Mayor Johnson inquired whether there is any other way to fund the increasing fuel cost; stated AC Transit is not raising rates; she does not like to raise rates on public transit; ferry tickets are expensive already. Regular Meeting Alameda City Council, 6 June 17, 200$ Councilmember Matarrese inquired whether there has been an increase in ridership and what the increase is worth in dollars relative to the amount of money that would be raised in by a surcharge. The Ferry Services Manager responded that he does not have current figures; stated weather and other factors affect A4FS ridership significantly; AHBF is maintaining ridership; tickets are up to 768 for January, February, and March. Councilmember Matarrese stated that he would like to have numbers come back in real dollars that show what the impact of the surcharge would be versus the delta between ridership last year and this year; he wants to see whether there is a windfall [in ridership] because fuel costs have increased. Mayor Johnson stated public transit ridership has increased. The Ferry Services Manager stated ferry ridership is up quite a bit; staff has not found another way to fund the increased fuel costs; the staff recommendation does not bring the full cost of offsetting the new fuel expenses; the proposal is to offset some of the increase by using the $241,Q44 Measure B reserve. Mayor Johnson requested more information on the proposed fuel surcharge; stated the Contracts could move forward. Councilmember deHaan inquired what is the projected AHBF farebox ratio. The Ferry Services Manager responded 42o under the assumption that Council would approve the fuel surcharge and that ridership would remain the same. Mayor Johnson inquired what is the AOFS farebox recovery. The Ferry Services Manager responded presently 51o to 52fl; stated the projection is 54 a . Councilmember Matarrese stated that he would like to have the Contracts go forward; have an analysis done as soon as possible; have numbers presented to Council; and defer the decision on the surcharge. Mayor Johnson stated Council can authorize the City Manager to apply for funds. Regular Meeting Alameda City Council 7 June 17, 2008 Councilmember Matarrese moved adoption of the resolution and approval of the staff recommendations except for the implementation of fuel surcharges. Vice Mayor Tam seconded the motion, which carried by unanimous voice vote - 5. Vice Mayor Tam stated that a lot of staff time has been spent on the ferry system which ultimately will no longer belong to the City; inquired what is the threshold to stop spending staff time on the matter. The ..City Manager responded staff would provide an update on the status of the Ferry Service transition; clarified that Council is approving all items except the proposed fuel surcharge. ORAL COMMUNICATIONS, NON-AGENDA Public Comment} X08- } Michael John Torrey, Alameda, stated the Relay for Life will be held on June 21 and 22; Amateur Radio Week is June 21 through June 29; the City of Oakland will have disaster preparedness presentations on June 25. SOS- } Debra Owen, Frank Bette Center for the Arts, stated the Center is willing to explore options to partner with the City to produce Art in the Park. SOS- } Kathy Moehring, West Alameda Business Association ~WABA}, stated the Webster Street Jam event would be held in September; WABA's goal is to increase awareness of Alameda artists; WABA would like to have the [Art in the Park] art community be part of the Webster Street Jam event. COUNCIL REFERRALS None. COUNCIL COMMUNICATIONS SOS- } Consideration of Mayor's nominations for the Civil Service Board, Film Commission, Housing Commission, Library Board, Planning Board, Public Art Commission, Public Utilities Board, Social Service Human Relations Board and Transportation Commission. Mayor Johnson nominated Kenneth I. Dorrance, Patricia Grey, and Teddy B. Tabor for reappointment to the Film Commission; Aiesha P. Balde and Arthur A. Kurrasch for reappointment to the Housing Commission; Gail A. Wetzork for appointment to the Library Board; Regular Meeting Alameda City Council June 17, 2008 Patrick Lynch for reappointment to Candelario and Eric Ibsen ITT for Commission; Peter W. Holmes for Utilities Board; Regional L. James Service Human Relations Board; appointment to the Transportation Seat ~ . ADJOURNMENT the Planning Board; Elizabeth A. appointment to the Public Art reappointment to the Public for reappointment to the Social and Kathy L. Moehring for Commission Business District There being no further business, Mayor Johnson adjourned the Regular City Council Meeting at 8:53 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Regular Meeting Alameda City Council g June ~.7, 2Q08 June 2fi, 2008 Honorable Mayor and Councilmembers: This is to certify that the claims listed on the check register and shown below have been approved by the proper officials and, in my opinion, represent fair and just charges against the City in accordance with their respective amounts as indicated thereon. Check Numbers ~ Amount 210948 - 211296 $1, 443,1 D8.45 EFT 54fi ~ $1,638.18 EFT 547 $14, 743.60 EFT 548 $38,918,56 EFT 549 $11,244.50 EFT 550 $48,569.15 EFT 551 $175, D 13.38 Void Checks: 205697 x$19. DO} GRAND TOTAL Respectfully submitted, v~ Pamela J. Sibley $1, 733, 21 fi.82 BILLS #4-B Council Warrants 07/01/08 7/1/2008 CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: July 1, 2008 Re: Adopt Plans and Specifications and Authorize a Call for Bids for Woodstock Storm Drain Improvements, No. P.W. 11-06-23 BACKGROUND The existing storm drainage system in the vicinity of the Wood School playground, Woodstock Park, Brush Street, and the Third StreetlAtlantic Avenue pump station is in need of replacement based on video monitoring of the pipes. It was determined that maintenance by the Alameda Unified School District AUSD} at the school's lateral connections contributed towards the blockage. AUSD has set aside funds to contribute towards the cost of project, based on 3% of the construction cost, design, and inspection costs, not to exceed $20,000. DISCUSSION The proposed project includes: 1. Replacing the existing 15-inch pipe with a 24-inch pipe from Brush Street to the Third StreetlAtfantic Avenue pump station, The larger pipe will mitigate some of the ponding problems at Woodstock Park, making it more accessible during the year, and also increase pipe capacity; and 2. Replacing a portion of the Brush Street pipe adjacent to Woodstock Park; and 3. Replacing two flap gates. A copy of the plans and specifications is on file in the City Clerk's office. BUDGET CGNSIDERATIGNIFINANCIALlMPACT The project is budgeted in the Capital improvement Program Project No. 908-OS}, with monies allocated from the Urban Runoff funds and AUSD. MUNICIPAL CaDEIPOLICY DOCUMENT CRASS REFERENCE This action does not affect the Alameda Municipal Cade. City Counci! Agenda Item #4-C 07.0 ~ -os Honorable Mayar and Members of the City Council ENVIRGNMENTAL REVIEW July 1, 2008 Page2of2 The proposed project causes negligible or no expansion of use beyond existing land uses, therefore, in accordance with the California Environmental Quality Act ~CEQA}, this project is Categorically Exempt under the CEQA Guidelines Section 15301~b}, Existing Facilities. RECGMMENDATIGN Adopt plans and specifications and authorize a call for bids for Woodstock Storm Drain Improvements, No. P.W. 11-05-23. Respectful y submitted, Matthew T. Naclerio Public Works Director ~~ ,~~ By: Ed Sommerauer . `~ Associate Civil Engi eer MTN:ES:gc cc: AUSD CITY QF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From; Lara Weisiger City Clerk Date; July 1, 2008 Re: Adopt a Resolution Calling for a General Municipal Election to be Consolidated with the Statewide General Election to be Held in the City of Alameda on Tuesday, November 4, 2008 and Requesting the Alameda County Board of Supervisors to Permit the Registrar of Voters to Render Specified Services to the City Relating to the Conduct of Said Election BACKGROUND City Charter Section 19-2 requires a General Municipal Election to be held biennially on the date of, and consolidated with, the Statewide General Election in each even- numbered year. DISCUSSION In accordance with the City Charter and the California Elections Code, the City Council shall call for the November 4, 2008 General Municipal Election to be consolidated with the Statewide General Election. The following City offices will appear on the ballot; two City Councilmembers, City Auditor and City Treasurer. The Alameda County Registrar of Voters will provide certain election-related services if the City agrees to reimburse costs. BUDGET CONSIDERATIONIFINANCIAL IMPACT An appropriation of $54,950 was included in the FY 2008-09 budget to cover the cost of the General Municipal Election. The Registrar of Voters sent a letter dated June 20, 2008 ~attached~ indicating the estimated election costs have increased due to the use of paper ballots, implementation of new Secretary of State requirements and the cost of supplies and services. The estimated costs are now over twice the amount of the previous estimate provided. The increase brings the estimated election cost to $119,550, which would require an additional appropriation of $64,610 from the fund balance of the General Fund. City Council Report Re: Agenda Item #4D 07-~ 1-08 Honorable Mayor and Members of the City Council RECGMMENDATI4N J u ne ~ 9, 2001 Page 2 of ~ Adopt the resolution calling the consolidated General Municipal Election and requesting the Registrar of Voters' services. Respectfully submitted, G Lara Weisiger City Clerk Attachments: ~ .Letter from the Registrar of Voters dated June 20, 2008 ..:."'~'r::':.......:::nn.:..:.::.:.'..: ~: ~: ~~:~ •..i'.::~:.::..'.':''.n•~...5:..::.Y.:'.~::t.~}~::..1•::.:i:•n:Y..:..~~~~~ :....::....:..:.:.:.r ~~~....~~.....~~.'~.:,'.:..':'~:~~.~...~~.:.r.:..: .::~'~~~::.1.n^:he.•..::..::..':.:.'~.'~,~I:iu~:~~'~.~~~ .. ... ... ., .... . , .::..:.::. ~:'~'.'~.::::: ~ ~:. ~.:..:: :.:.:v:........ . y :~ ............................:.:... ..:... ~.. v ~ . ara We~slger - P ..................._~_.....................~.....~.....................~...........~..........................~.........,............ .~........... RAJ OST S 08 0620 Pale ~ From: "Pelayo, Kathleen, R0V" ~kathleen.pelayo@acgov.org~ To: "Alcalvert@ci.livermvre.ca.us" ~Alcalvert@ci,livermore.ca.us~, AngelinaR... CC: "Macdonald, Dave, ITD" ~Dave.Macdonald@acgav.org~, "Scram, Margaret, ITD... Date: 6120/2008 5:07 PM Subject: PROD ELECT COSTS 080620 ~3} Hello City Clerks, below is a letter from Dave Macdonald regarding the November billing. I will mail you each a hard copy on Monday. As stated in the letter, please contact Margaret Strom if you have any questions. Thank you, REGISTRAR OF VOTERS ALAMEDA COUNTY * CALIFORNIA [cid:image002.jpg@01C8D2F7.E7DQB930] DAVE MACDONALD REGISTRAR OF VOTERS ,tune 20, 2008 All City Clerks Alameda County Dear City Clerk, This has been a very busy year for elections officials. Thank you far your help in making it successful. The estimated cost per registered voter for the November 4, 2008 Election is $2.90 per registered voter. Our costs have increased due to the use of paper ballots, implementation of new Secretary of State requirements, and the cost of supplies and services. Please note this does not include the costs for translation, typesetting, and printing of the sample and official ballots or for legal publication, For budgeting purposes, this is an estimated cast per registered voter; the actual bill will reflect actual expenses. Also, the number of registered voters will change until 15 days prior to the election, If you have any questions, please contact Margaret Strom, Administrative Services Officer, at (510}481-3704. Sincerely, Dave Macdonald Registrar of Voters Cc: Cynthia Cornejo, Deputy Registrar of Voters Margaret Strom, Administrative Services Ofl:lcer Ramon Herce, Accounting Specialist City Council Attachment to Report Re: Agenda Item #4D Ol-0'I-OS E L 0 0 ~` y v 0 a a a CITY OF ALAMEDA RESOLUTION NO, CALLING FGR A GENERAL MUNICIPAL ELECTION TG BE CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION T4 BE HELD IN THE CITY QF ALAMEDA GN TUESDAY, NOVEMBER 4, 2008, AND REQUESTING THE ALAMEDA CGUNTY BGARD OF SUPERVISORS TG PERMIT THE REGISTRAR QF VOTERS TC RENDER SPECIFIED SERVICES TG THE CITY RELATING TQ THE CONDUCT OF SAID ELECTION WHEREAS, the Charter of the City of Alameda the "Charter"} provides that the City's General Municipal Election be held on each even-numbered year and shall be consolidated with the Statewide General Election the "Consolidated General Municipa! Election"} and that the Statewide General Election shall be held in said City on Tuesday, November 4, 2008; and WHEREAS, pursuant to the Charter, it is necessary to elect: two ~2} persons to fill the office of City Councilmember; one ~1 }person to fill the office of City Auditor; and one ~1 }person to fill the office of City Treasurer. NOVIJ, THEREFORE, BE 1T RESOLVED by the City Council of the City of Alameda as follows: Section 1. The City's General Municipal Election is hereby called and ordered to be consolidated with the Statewide General Election to be held in the City of Alameda, State of California, on Tuesday, November 4, 2008, in accordance with the provisions of the Charter and the Elections Cade of the State of California, for the purpose of voting upon any ballot measures and electing the following named officers of the City far the terms specified: a} Two ~2} Councilmembers for the City Council of the City of Alameda, each term commencing at 8:04 o'clock p.m. on the third Tuesda in Y December, 2008, and continuing for four ~4} years thereafter and until a successor is elected and qualified. b} One ~1} City Auditor of the City of Alameda, term commencing at 8:00 o'clock p.m, on the third Tuesday in December, 2008, and continuing for four ~4} years thereafter and until a successor is elected and qualified. c} One ~1 } City Treasurer of the City of Alameda, term commencing at 8:00 o'clock p,m. on the third Tuesday in December, 2008, and continuing for four ~4} years thereafter and until a successor is elected and qualified. Resolution #4-D CC D1.01-48 d} All ballot measures or advisory measures or propositions which may lawfully be submitted at said Election. Section ~. The election precincts within the City for the Consolidated General Municipal Election shall be the same as those established, designated, numbered, fixed and established by the Board of Supervisors of the County of Alameda, State of California, as the election precincts. Section 3. The Consolidated General Municipal Election shall be held and conducted, election officers appointed, voting precincts designated, candidates nominated, ballots printed, polls opened and closed, ballots counted and returned, returns canvassed, results declared, certificates of election issued and all other proceedings incidental to and connected with the Election shall be regulated and done, all in accordance with the provisions of law regulating the Statewide Election. Section 4. The City Clerk is hereby authorized, instructed and directed to provide the Alameda County Registrar of Voters with all pertinent information and material as required. Section 5. The City Clerk shall certify the results of the Election and Council shall meet at its usual meeting place to review the certified statement of the results of the Election within 2S days of the Election and shall thereafter declare the results. Section 6. The City Council hereby requests the Alameda County Board of Supervisors the "Board"} to consolidate the Election with the Statewide General Election to be held on November 4, 2008. Section 1. The Board is hereby requested to make its order and to take such other and further proceedings as may be necessary to effect the consolidation of said Election with the Statewide General Election in accordance with the laws of the State of California regulating and providing for the consolidation of elections. Section 8. The Board is hereby authorized and empowered to canvass the returns of the Election and to certify the results thereof, that only one form of ballot shall be used, and that said consolidated elections shall be held in all respects as if there were only one election. Section 9. The City Clerk shall publish, or shall provide for the publication of, any notices as required by Division 12 of the Elections Code and in particular section 12111. Section 10. The City Clerk is hereby directed to file immediately a certified copy of this Resolution with the Alameda County Board of Supervisors and with the Alameda County Registrar of Voters. Section 11. The City Council, pursuant to Section 10002 of the California Elections Code, hereby requests the Alameda County Board of Supervisors to permit the Registrar of Voters to render specified services to the City relating to the conduct of the Consolidated General Municipal Election on November 4, 2ooS. Section 12. Specified services include pre-election, election day, post- election and data processing services, Registrar stock supplies and vendor services and supplies, all as agreed upon by the Alameda County Registrar of Voters and the City Clerk of the City of Alameda. Section 13. The City shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill. **~** I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in regular meeting assembled on the 1St day of July, 2008, by the follawin vote to 9 wit: AYES: NGES: ABSENT: ABSTENTIONS: IN VIIITNESS, UVHEREDF, I have hereunto set my hand and affixed the official seal of the said City this 2n~ day of July, 2008. Lara Vlleisiger, City Clerk City of Alameda .:....:............... ~ ~..,...,..,, :....:......: ,..,.,. ,r ~ :;~nss;.r.:r :.an~axc.. ~.w::::...~.... .....t :: s.v;.-. ...z. :...... .............~... ... . ~. ~ ..........................................~~.. r..................,...-.... M~.. , ..~~... , .....::.~ 6 23 2DD8 Lar ~ cle ban ....._.._ ...............:..............:..:....:.............................:........................,,.-,..........-.......:....-....................,._,,.................. ....................-................ - .~......... . .....:~ er - Fwd ~ B~cy Page ~ I ~ ~ ..... ~ ~~~~ ~~ .:3'M'rnvw..,~..w»w»...».N.w+;n~: r.,.,:v:....~ r~u n~~~...»»..w»..,::::h~~~ lm:~vw..~w.~...~t.'~v~r^NVmw..1 !w,^~+^~wm-.r.~~.y,.:.u.»»..yf~••w,vM•v~:•~...rrMM:v ~4. ~~!........r ~...~. ~..w.~......»... ..»»»m::•..' From: Debra Kurita To: weisiger, Lara Date: 6/2/2008 2:50 PM Subject: Fwd: Bicycle ban »> Patrick <vivamus alamedanet.net> 6/2/2008 5:56 PM »> This was rushed through without public discussion. Revoke it. If you want to ban skateboards and bikes through the parking garage fine. But it looks like you've just banned biking along the bicycle paths along the shore, Crown Beach etc. Thanks, Patrick Morris Alameda, CA Re: Fina! Passage of Ordinance #4-E CC 01.0 -08 CITY OFALAMEDA ORDfNANCE N0. New Series L ~+ 0 °~ a a ~~ AMENDING THE ALAMEDA MUNICIPAL CODE BY AMENDING SUBSECTIONS 8-26.1 (USE OF COASTERS, ROLLER SKATES AND SIMILAR DEVICES RESTRICTED) OF SECTION 8-26 (COASTERS, SKATES, ETC.) OF CHAPTER VIII (TRAFFIC, MOTOR VEHICLES AND ALTERNATIVE TRANSPORTATION MODES) 23-1.3 (RIDING OF BICYCLES AND SKATEBOARDS IN PARKS, ETC.) OF SECTION 23-1 (PARKS AND SQUARES) OF CHAPTER XXIII (PARKS, RECREATION AREAS AND PUBLIC PROPERTY) TO EXPAND THE PROHIBITION TO INCLUDE SKATEBOARDS AND THEIR USE IN CITY OWNED OR LEASED PROPERTY, BUILDINGS OR STRUCTURES UNLESS AUTHORIZED BY SUBSECTION 23-1.3 m rye BE IT ORDAINED by the City Council of the City of Alameda that: Section 1. The Alameda Municipal Code is hereby amended b . y amending Subsection 8-26.1. Use of Coasters, Roller Skates and Similar Devices Restricted as follows: 5-26.~ Use of Coasters, Roller Skates, Skateboards and other Similar Devices Restricted It shall be unlawful for any person upon roller skates or riding in or b y means of any coaster, skateboard, toy vehicle or similar device to go upon any roadway or upon the sidewalk in any business district, or any property, buildin g or structure owned or leased by the City. Section 2. The Alameda Municipal Code is hereby amended b Y amending Subsection 23-1.3. R~d~ng of Bicycles and Skateboards in Parks, Etc. as follows: 23-~.3 Riding of Bicycles and Skateboards in Parks, Etc. It shall be unlawful unless otherwise posted far any person to aperate or ride a bicycle, or skateboard, propelled whaliy or in part by muscular over, p within or upon any public park, playground, or school property in the Cit or v parking lot, parking structure owned or leased by the City, except that a person may ride a bicycle to and from bicycle racks or lockers provided within any Cit y parking Io# or parking structure. The use and operation of skateboards, roller skates, and in-line skates shall be authorized at the Skate Park, at Alameda Point. All persons using, operating, or riding a skateboard, roller skates, or in- line skates at the Skate Park, at Alameda Point, shall wear a helmet, elbow pads, and knee pads at all times. Final Passage of Ordinance #4-E CC 01.01-08 Section 3. Severability Clause. It is the declared intent of the City Council of Alameda that if any section, subsection, sentence, clause, phrase, or provision of this ordinance is held invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not be so construed as to render invalid or unconstitutional the remaining provisions of this ordinance. Section 4. This Ordinance shall be in full force and effect from and after the expiration of thirty X30}days from the date of its final passage. Attest: Presiding Officer ofthe Council Lara UVeisiger, City Clerk City of Alameda *~~*~ I, the undersigned, hereby certify that the foregoing Ordinance was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the day of , 2008 by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN UVITNESS, v1lHEREOF, I have hereunto set my hand and affixed the official seal of said City this day of , 2008, Lara Uveisiger, City Clerk City of Alameda CITY OF ALAMEDA RESOLUTION NO. v.. E ~ REAPPOINTING KENNETH I. DORRANCEAS A MEMBER OF THE `o ~ ALAMEDA FILM COMMISSION ~ REALTYIPROPERTY M ~ ANAGEMENT PROFESSIONAL SEAT} ~ ~ .~ a ~ v BE IT RESOLVED by the Council of the Cit of Alameda that ursuant to o y p L ~ Section 2-1 2 ' ' ~ h 8. of the Alameda Municipal Code, and upon nomfnat~an of the Mayor, KENNETH I. DORRANCE is hereby reappointed to the office of RealtylProperty Management Professional seat member of the Alameda Film Commission of the City of Alameda, for a term commencing July 1, 2408, and expiring June 30, 2412, and to serve until his successor is appointed and qualified. **~~** 1, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 1 st day of July, 2008, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of said City this 2n~ day of Juiy, 2408. Lara Weisiger, City Clerk City of Alameda Resolutions #5-A 07-o1-oa CITY GFALAMEDA RESGLUTIGN NG E L ~ u REAPPGINTING PATRICIAA. GREYASAMEMBER OF THE o ALAMEDA FfLM CCMMiSS1GN N ~D M ~FILMIVIDE4 INDUSTRY SEAT} ~ ~ ~ ~ ~ ~ BE IT RESGLVED b the Council of th o y e City of Alameda that pursuant to L Q. g Section 2-18.2 of the Alameda Municipal Code, and upon nomination of the Mayor, PATRICIA A. GREY is hereby reappointed to the office of FifmlVideo industry seat member of the Alameda Film Commission of the City of Alameda, for a term commencing Juiy 1, 2go8, and expiring June 3g, 2g12, and to serve until her successor is appointed and qualified. ***~** I, the undersigned, hereby certify that the foregoing Resolution was dul y and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 1 st day of July, 2g~8, by the following vote to wit: AYES NGES: ABSENT: ABSTENTIGNS: IN UVITNESS,INHEREGF, I have hereunto set m hand and affixed ~,~ Y the seal of said City this 2 day of July, 2a08. Lara UVeisiger, City Clerk City of Alameda CITY OF ALAMEDA RESOLUTION NO. v_ E REAPPOINTING THEATTE TEDDY} B. TABOR AS A MEMBER OF THE o ~ ALAMEDA FILM COMMISSION ~ COMMUNITY-AT- ~ LARGE SEAT} C ~ ~ ~ ~ ~r BE IT RESOLVED by the Council of the City of Alameda that pursuant to a~ ~ ~ ~, ° Section 2-18.2 of the Alameda Munici of Code, and u an nomination of the '~ p p ~ Ma or THEA y , TTE TEDDY} B. TABOR ~s hereby reappointed to the office of Community-at-Large seat member of the Alameda Film Commission of the City of Alameda, for a term commencing July 1, 2008, and expiring June 30, 2012, and to serve until his successor is appointed and qualified. **~~** I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 1st day of July, 2008, by the following vote to wit: AYES NOES; ABSENT; ABSTENTIONS: IN VIJITNESS, VIIHEREOF, I have hereunto set my hand and affixed the seal of said City this 2~~ day of July, 2008, Lora V1leisiger, City Clerk City of Alameda CITY OF ALAMEDA RESOLUTION N0. v REAPPOINTING AIE SHA P. BALDEASA MEMBER OF E THE CITY HOUSING COMMISSION (TENANT SEAT) ~ ~ 0 ~ ~ ~ 8E IT RESOLVED, b .the Council of the Cit of Alameda that ur ~ Y y p suant to ~ ~ ~ ~' the provisions of Subsection 2-12.2 of the Alameda Municipal Code, and upon a n ~ ~~ nomination ofthe Mayar,AIESHAP. BALDE is herebyreappointedtatheofficeof Tenant seat member of the Housing Commission of the City of Alameda for the term commencing on July 1, 2008, and expiring on June 30, 2010, and to serve until her successor is appointed and qualified. ****** I, the undersigned, hereby certify that the foregoing Resolution was duly and regularlyadopted and passed bythe Council of the City ofAiameda in regular meeting assembled on the 1 St day of July, 2008, by the followin vote to wit: g AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of July, 2008. Lara Weisiger, City Cierk City of Alameda CITY OFALAMEDA RESOLUTION NO. REAPPOINTING ARTHUR A. KURRASCH AS A MEMBER OF THE CITY HGUSING COMMISSION f L 0 ~a a a BE IT RESOLVED, by the Council of the City ofAlameda that pursuantto ~ the provisions of Subsection 2-~ 2.2 of the Alameda Municipal Code, and upon nomination of the Ma or, ARTHUR A. KURRASCH is hereb rea ' ~ Y y ppointed to the ... ~' office of memberof the Housing Commission of the City ofAlameda fortheterm commencing an July ~ , 2008, and expiring on June 30, 20~ 2, and to serve until his successor is appointed and qualified. ***~*~ f, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed bythe Council ofthe City ofAlameda in regular meeting assembled on the ~~t day of July, 2008, b the followin vote to wit: Y g AYES: NOES: ABSENT: ABSTENTIONS: IN 11VITNESS, ~IIIHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of July, 2008. Lara Weisiger, City Clerk City ofAlameda CITY OFALAMEDA RESOLUTION NO. E o` 0 a a a a APPOINTING GAfLA. WETZORKAS A MEMBER OF THE CITY LIBRARY BOARD BE IT RESOLVED by the Council of the City of Alameda that pursuant to the provisions ofArticfe X of the Charter of the City of Alameda, and upon nomination of the Mayor, GAIL A. VIIETZORK is hereby appointed to the office of member of the Libra ry Board of the City of Alameda for the term commencing July 1, 2445, and expiring on June 30, 2412, and to serve until his successor is appointed and qualified. *~**** I, the undersigned, hereby certify that the foregoing Resolution was dul and . y regularly adopted and passed by the Council of the City of Alameda in a regular meetin . 9 assembled on the 1 st day of Jufy, 2448, by the following vote to wit: AYES NOES: ABSENT; ABSTENTIONS: IN VIIiTNESS, VIIHEREOF, I have hereunto set my hand and affixed the seal ofsaid City this 2~d day of Jul , 2005. Y Lara Vlleisiger, City Clerk City of Alameda CITY ~F ALAMEDA RESGLUTIQN N0. REAPPGINTING PATRICK LYNCH ASA MEMBER GF THE CITY PLANNING BGARD ~~ L Q ~.. BE IT RESGLVED by the Council ofthe City ofAlarneda that pursuant to ~ ~, the provisions of Article X of the Charter of the City of Alameda, and u on .~ p ~ ~ 0 '~ nomination of the Mayor, PATRICK LYNCH is hereby reappointed to the office of A member of the Planning Board of the City of Alameda forthe term commencin g July 1, 2008, and expiring on June 30, 202, and to serve until his successor is appointed and qualified. *~***~ I, the undersigned, hereby certify that the foregoing Resolution was dul y and regularly adopted and passed by the Council of the City of Alameda in re ular St g meeting assembled on the ~ day of July, 2008, by the following vote to wit: AYES: NnES: ABSENT: ABSTENTIONS: IN ~IVITNESS, WHEREGF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of July, 2008. Lara Weisiger, City Cierk City of Alameda CITY OFALAMEDA RESOLUTION NO, APPOINTING ELIZABETH A, CANDELARIO AS A MEMBER OF THE ~ CITY PUBLIC ART COMMISSIO N E ~ BE IT RESOLVED b the C ' ~ y ouncil of the City of Alameda that pursuant to ~r Section 3065.1 of the Alameda Munici al Code and Resolution No. 13513 an ~ p d ~ ,~ ~ ~, upon nomination of the Ma or, ELIZABETH A. CANDELARIO is hereb ~ ,~ Y y appointed ® " ~ ~ to the office of member of the PublicArt Commission of the City of Alameda for the term commencing on July 1, 2008, and expiring on June 30, 2012, and to serve until her successor is appointed and qualified, *~**~* I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the CityofAlameda in regular meeting assembled on the 1 st day of July, 2008, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN VIIITNESS VIJHEREOF, I have hereunto set my .hand and affixed the official seal of said City this 2~d day of Juf , 2008, y Lara ~111eisiger, City Clerk City of Alameda CITY OF ~ALAMEDA RESOLUTION NO, APPOINTING ERiC IBSEN IV AS A MEMBER OF THE CITY PUBLIC ART COMMISSION ~. BE 1T RESOLVED by the Council of the City of Alameda that pursuant to ,, Section 30-65.1 of the Alameda Municipal Code and Resolution No, 13513, and ,~ ~. 0 ~ upon nomination ofthe Mayor, ERIC IBSEN IVis herebyappointedtotheafficeof member of the Public Art Commission of the City of Alameda for the term commencing on July 1, 2008, and expiring on June 30, 2012, and to serve until his successor is appointed and qualified, **~*~* I, the undersigned, hereby certify that the foregoing Resolution was dul , y and regularlyadopted and passed bytheCaunc~lofthe CityofAlameda in re ular , g meeting assembled on the ~ st day of July, 2008, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN UvITNESS WHEREOF, I have hereunto set my hand and affixed the off~c~al seal of said City this 2ntl day of July, 2008, Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA RESOLUTION NO, REAPPOINTING PETER W. HOLMES AS A MEMBER OF THE PUBLIC UTILITIES BOARD L ~. ~ ~ BE IT RESOLVED by the Council of the City of Alameda that pursuant to ~ ~ ~ the rovisions of Article X of the Charter of the Cit of Alamed ~ ~ p y a, and upon ~ ~ o ~ , ~. nomination of the Mayor, PETER W. HOLMES is hereby reappointed to the office "~ of member of the Public Utilities Board of the Cit of Alamed y a for the term commencing on July 1, 2008, and expiring on June 30, 2012, and to serve until his successor is appointed and qualified. ***** I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City ofAlameda in regular meeting assembled on the 1St day of Juiy, 2008, by the followin vote to wit: 9 AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of July, 2008. Lara Weisiger City Clerk CITY ~F ALAMEDA RES~LUTI~N N~. REAPPOINTING REGI~NALD L. JAMESASA MEMBER OFTHE SGCIAL SERVICE HUMAN RELATInNS BGARD 0 N 0 a a a BE~ IT RESGLVED by the Council of the City of Alameda that ursuantto p the provisions of Article X of the Charter of the City of Alameda, and u on p nomination by the Mayor, REGIGNALD L. JAMES is hereby reap ointed to the P office of member of the Social Service Human Relations Board of the Cit of y Alameda for the term commencing July ~ , 2008, and expiring on June 30, 20~ 2, and to serve until his successor is appointed and qualified. *~*~** I, the undersigned, hereby certify that the foregoing Resolution was dui . y and regularly adopted and passed by the Council of the City of Alameda in adjourned regular meeting assembled on the ~ st day of July, 20D8, b the y following vote to wit: AYES: NGES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of July, 2008. Lara Weisiger, City Clerk City of Alameda CITY GF ALAMEDA RESGLUTIGN NG, E L 0 0 N 0 L a a v Q .~' APPOINTING KATHY L. MOEHRING AS A MEMBER OF THE CITY TRANSPORTATION COMMISSION (BUSINESS DISTRICT SEAT) BE IT RESGLVED by the Council of the City of Alameda that pursuant to provisions of Section 2~8 of the Alameda Municipal Code, and upon nomination of the Mayor, KATHY L. MGEHRING is hereby appointed to the office of member of the Transportation Commission, Business DistrictSeat, of the City of Alameda for a term commencing on July ~, 2008, and expiring on June 30, 202, and to serve until her successor is appointed and qualified, *~~~** 1, the undersigned, hereby certify that the foregoing Resolution was dul y and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the Est day of July, 2008, by the following vote to wit: AYES NGES: ABSENT: ABSTENTIONS: IN VIJITNESS, VIIHEREDF, I have hereunto set my hand and affixed the seal of said City this 2~d day of July, 2oD8. Lara Weisiger, City Clerk City of Alameda CITY 4F ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: Jufy 1, 2008 Re: Hold a Public Hearing on the Proposed Implementation of a Fuel Surcharge for the Gity of Alameda Ferry Services, Approve the Proposed Fuel Surcharge, and Authorize the City Manager to Execute the Necessa Amendments to the C eratin Contracts for the Fer Services BACKGROUND Cn June 1l, 2008, the City Council considered a recommendation to approve a fuel surcharge for the AlamedalCakland Ferry Service ~ACFS}and the Alameda Harbor Bay Ferry ~AHBF}, The City Council continued the decision and requested staff provide additional information on the rising fuel costs, including the projected increase in ferry ridership needed to offset the increased fuel costs, and how other transit providers are handing the escalating fuel costs. The City Council also approved the Blue & Gold Fleet ~B&GF} and Harbor Bay Maritime ~HBM}operator agreements, which anticipated approval of the recommended fuel surcharge. Depending on the City Council action regarding implementation of a fuel surcharge, those agreements will need to be amended. DISCUSSl~N Fuel Costs -The City ferry services collectively use approximately 420,000 gallons of diesel fuel per year. Since January 2001, ACFS fuel costs have increased from $2.17 per gallon in January 2001, to $4.31 per gallon in June 2008, for a total increase of $2.20 per gallon. During that same period, AHBF fuel costs increased from $2.39 per gallon to $4.83 per gallon, for a total increase of $2.44 per gallon Tables 1 and 2}. Staff estimates that fiscal year 200812009 fuel expenses for the AOFS will increase from $948,000 for the current year to $1,354,000, for a total increase of $402,000, a 42.4% increase. AHBF's fuel expenses will increase from $421,200 to $510,000, for a total increase of 148,800, a 35.3°/o increase. The total ferry services fuel costs will be $1,920,000, which is an increase of $550,800, or a 40.2% increase over the current budget year. To limit the impact of this increased expense to ferry riders, staffs original proposal was to allocate $241,000 in Measure B ferry reserves, which represents approximately half of the total reserve funds available, and increase fares through a fuel surcharge. Reduction or elimination of the fuel surcharge will require the use of additional reserve funds, which will reduce funds available for next year. City Council Public Hearing Agenda Item #5-B 07-o~-os Honorable Mayor and July 1, 2008 Members of the City Council Page 2 of 6 [t should be noted that these estimates assume that fuel will average $4.50 per gallon for the ADFS and $4.15 per gallon for the AHBF. The reason for the difference in costs is that AGES boats are fueled at B&GF's underground tank at Pier 41, and AHBF boats are fueled by truck at San Francisco's Pier 48. In addition, these estimates were made in March 2008, when AHBF fuel costs were at $3.89 per gallon. However, the monthly average fuel cost paid by HBM for the AHBF was $4.61 per gallon in May 2008, and $4.14 per gallon in June 2008, already exceeding the average price estimated by staff. other Transit Agency Responses to Increased Fuel Costs -Staff contacted four transit agencies to determine how they are dealing with historically high fuel costs. • Vallejo Ba Link Fer :Effective June 1, 2008, Vallejo raised fares by an average of $1.82 one-way. They also implemented a fuel surcharge mechanism whereby the City will implement a $0.50 fuel surcharge on each one~way trip if fuel costs exceed the budgeted amount for the previous quarter. Vallejo is also considering the elimination of weekend service and one weekday mid-day run during the January-March period. • AC Transit: While not implementing a fare increase at this time, the AC Transit Board has voted to place a $48 parcel tax on the November ballot that would generate $14 million in annual subsidies. • Golden -Gate F_er„ry_: The Golden Gate Bridge and Transportation District has discussed a possible fare increase or fuel surcharge, but the District is now focused on the effort to raise Golden Gate Bridge tolls from $4.00 to $5..00. Staff indicates that once the bridge toll issue is resolved, the fuel surcharge issue will be revisited. • BART: BART has a fare increase schedule in place, whereby fares are increased by 5.4°/° every two years. The most recent fare increase was implemented in January 2008. Potential for Increased Ridership - To determine the amount of increased ridership that would be required to offset rising fuel costs without the implementation of a fuel surcharge, staff calculated the additional revenue that would have been generated through the fuel surcharge proposed on June 1l, 2008, and determined the additional annual one-way riders needed to provide the same revenue. This increased ridership was then compared to recent ridership data to determine the feasibility of the option. • The fuel surcharge proposed in June would have generated approximately $451,000: $315,000 for AGFS, and $16,000 for AHBF. The current cost of a one-way trip using the 20-ticket commute book on the AGFS is $4.25. To Honorable Mayor and Members of the City Council July 1, 2008 Page3of6 achieve the required $375,680 in additional revenue, ACFS ridership would have to increase by 88,395 tickets, or 19.5%. Similarly, to achieve the required $16,345 in additional revenue, AHBF ridership would have to increase by 1 ?,000 tickets, or by 12.1% Table 3}. It should be noted that in order to eliminate the need for a fuel surcharge, the full increase in ridership would have to occur immediately. Since this is unlikely, some amount of a fuel surcharge will need to be implemented to provide sufficient revenues to operate the current ferry service runs. • To determine if the recent fuel increases have led to an increase in ferry ridership, staff analyzed the first five months of 2008. During this period, ACES sales declined slightly by 436 tickets, from 55,521 in 2001 to 55,485 this year. Based on this data, ACFS ridership is projected to remain constant from last year, and an increase in ridership to offset the rising fuel costs would not be realized. For the same period, AHBF realized an increase of 2,651 tickets, or a 4.5% increase, with 61,299 tickets sold, compared to 58,642 in 2001. If annualized, this increase would yield total ticket sales of $141,000 and total farebox revenue of $663,500, based on an average fare of $4.51. This is $46,500 short of the budgeted $110,000 in fiscal year 2008/2009 in AHBF farebox revenue, assuming an average fuel cost of $4.15 per gallon. • Staff also analyzed ferry hoardings for thetwo-year period ending June 30, 2001, Table 4}and ticket sales for both ferry services over the last 1 l months Tables 5 and 6}. Using the extended ridership period as a guide, it would take approximately two years, under favorable economic conditions, for each ferry service to achieve the needed ridership increases. Based on this analysis, it does not appear that ridership increases alone will be sufficient to cover anticipated fuel costs. Fuel Surcharge -- Due to the unpredictability of rising fuel costs and the correlation with increased ridership, staff cannot project a ridership increase with absolute certainty. While ridership increases could offset a portion of the increased diesel fuel costs, the full increase in ridership will not occur immediately and, therefore, some amount of a fuel surcharge is required. Based on this understanding, staff proposes that the City Council implement a staged ferry ticket-pricing program that will regularly monitor ferry ridership and fuel costs to determine if projections are being realized. The proposed program is as follows: • Approve the total fuel surcharge allowable under existing authority granted to the City under California Public Utilities Commission ~CPUC} Resolution TL-19092 as a maximum ceiling rate forfares Tables 7 and 8}. Honorable Mayor and Members of the City Council July 1, 2008 Page 4 of 6 • Implement an initial fare increase, effective July 7, 2008, averaging $0.25 each way on the A~FS and $0.50 each way on the AHBF. The fuel surcharge would raise the standard AOFS adult ticket by $0.25 per ticket to a total price of $6.25. The A~FS 20-ticket commute book would increase by $0.25 per ticket to a total price of $90.00. This assumes an average fuel cost of $4.50 per gallon and an annualized 12.8% increase in ridership on the A~FS, which may be difficult to achieve given the overall ridership decrease during the first five months of the year. The standard AHBF adult tickets would increase by $0.50 per ticket to a total price of $6.50 and the AHBF 20-ticket commute book would increase by $0.50 per ticket to a total price of $100.00 Tables l and 8}. This assumes an average fuel cost of $5.00 per gallon and an annualized 4.6°/o increase in ridership on the AHBF, which may be achievable based on the overall ridership increase during the first five months of the year. The $5.00 per gallon fuel cost represents a higher projected average fuel cost for the AHBF than was initially anticipated in March, when the budget was established, as fuel costs will exceed the projected $4.75 per gallon cost. The average cost paid in June was $4.74 per gallon, and fuel costs continue to increase. • Authorize the City Manager, after an initial three-month period, to increase fares by $D.25 increments up to the maximum ceiling rate on one or both of the ferry services under the following conditions: o ~n the A~FS: Fares will only be increased if: a}the average cost of diesel fuel exceeds the budgeted $4.50 per gallon for an initial three-month period, and farebox revenue, when annualized, is insufficient to cover the projected fuel expense; or b} the average cost of diesel fuel exceeds the budgeted $4.50 per gallon for an initial three-month period, and ticket sales, when annualized, indicate that farebox revenue will be less than $2,381,000. Every month thereafter, the cumulative average fuel cost and farebox revenues will be compared to determine if revenue will be sufficient to cover fuel expenses. a an the AHBF: Fares will only be increased if: a}the average cost of diesel fuel exceeds the budgeted $4.75 per gallon for an initial three-month period, and farebox revenue, when annualized, is insufficient to cover the projected fuel expense; or b} the average cost of diesel fuel exceeds the budgeted $4.15 per gallon for an initial three-month period, and ticket sales, when annualized, indicate that farebox revenue will be less than $110,000. Every month thereafter, the cumulative average fuel cost and Honorable Mayor and Members of the City Council July 1, 2008 Page 5 of 6 farebox revenues will be compared to determine if revenue wilt be sufficient to cover fuel expenses. Ferry Operator Contracts -The HBM contract is a modified, fixed subsidy agreement whereby farebox revenue is collected by HBM and used to offset AHBF operating expenses. Through negotiations with the City, HBM agrees upon a fare structure that is based upon ticket sales projections and provides HBM with a reasonable chance to achieve the budgeted farebox revenue for the year. The Fourth Amendment to the Sixth Amended and Restated HBM operating agreement approved by the City Council on June 17, 2008, assumed fiscal year 2008/2009 farebox revenue of $710,000. This amount was used to compute the monthly subsidy paid by the City to HBM Table 9}. Staff proposes that the City Council authorize the City Manager to amend the HBM operating agreement to reflect the City Council's decision concerning the fuel surcharge. Similarly, the B&GF contract, which projected farebox revenues based on implementation of the fuel surcharge, will need to be amended. BUDGET CGNSIDERATIGNIFINANCIAL IMPACT The ACFS is budgeted under the Capital Improvement Program Project No. 621.20}, with monies allocated through Regional Measure 1, Measure B, farebox revenue, and a contribution from the Port of Oakland. The AHBF is budgeted under the Capital Improvement Program Project No. 621.10}, with monies allocated through Regional Measure 1, Measure B, #arebox revenue, the Traffic Improvement Fund and a contribution from the Harbor Bay Business Park. Depending on the increase in ridership and the fuel costs paid during the upcoming fiscal year, adoption and implementation of the ferry ticket-pricing program may require authorization to use Measure 8 Transbay Ferry Reserve funds to make up farebox revenue shortfalls. Staff estimates that available Measure B reserves total $215,000. This money was intended to be used for the 200912010 fiscal year. If reserves are needed for the 200812009 fiscal year, the City will have less money available to offset expenses; therefore, additional increases in fares andlor a reduction in service may be required in fiscal year 200912010. There is no impact to the General Fund associated with ACFS and AHBF operations. MUNICIPAL CGDEIP4LICY DGCUMENT CRGSS REFERENCE The City's Ferry Service is consistent with the General Plan Transportation Element Guiding Policy 4.3.f. and the Transportation and Land Use Initiative of the Local Action Plan for Climate Protection. Honorable Mayor and Members of the City Council RECCMMENDATI~N July 1, 2008 Page6of6 Hold a Public Hearing on the proposed implementation of a fuel surcharge for the City of Alameda ferry services, approve the proposed fuel surcharge, and authorize the City Manager to execute the necessary amendments to the operating contracts for the ferry services. Respec y mitte , Matthew T. Naclerio Public Works Director ~~Z~/c s ..~.~~~ By: Ernest Sanche ~~~ Ferry Manager MTN:ES:gc Attachments: Table 1-Fuel Costs, January 2007 through May 2008 Table 2 -Fuel Costs, June 2008 Table 3 -Projected Incremental Revenue Table 4 -Ferry Boardings Table 5 - AHBF Ticket Sales 2007/2008 Table 6 - A~FS Ticket Sales 200712008 Table 7 - AHBF Propased Fuel Surcharge Ceiling Rate & Initial Fare Table 8 - A~FS Proposed Fuel Surcharge Ceiling Rate & Initial Fare Table 9 - HBM Subsidy Calculation Agenda Item #5-B 111 from 06-17-08 Agenda Item #5-B IV from 06-17-08 cc: Watchdog Commit#ee ~Ferry~ Table 1-Fuel Costs, January 2001 through May 2008 Cost per gallon of Diesel Average Cost per Gallon Average Cost per Gallon Mon#h ADFS AHBF Janua 2007 $2.17 $2.39 Februa $2,38 $2.63 March $2.30 $2.49 A ril $2.39 $2.61 Ma $2.38 $2.56 June $2.49 $2.65 Jul $2.56 $2.54 Au ust $2.40 $2.16 Se tember $2.50 $2.85 October $2.19 $3.35 November $2.99 $3.12 December 2001 $2.81 $3.28 Janua 2008 $2.80 $3.25 Februa $3.O1 $3.41 March $3.14 $3.89 A ril $3.10 $4.15 Ma 2008 $4.29 $4.61 City Council Attachment '1 to Public Hearing Agenda Item #5-B 07.01.08 Table 2 -Fuel Cast, June 2008 Recent Diesel Costs Avera a Cost er Gallon Avera a Cost er Gallon June ZOOS ADFS AHBF June 2, 2008 $4.14 $4.72 June 4, 2008 $4.65 June 6, 2008 $4.12 $4.60 June 9, 2008 $4.38 June 10, 2008 ~ $4.80 June 11, 2008 $4.23 $4.76 June 13, 2008 $4.37 $4,83 June 16, 2008 $4.21 $4.83 June 18, 2008 $4.20 City Council Attachment 2 to Public Hearing Agenda Item #5-B 07-01-08 Table 3 -~ Projected Incremental Revenue Fuel Surchar a A~FS AHBF Total Projected Incremental Revenue due to Fuel Surchar e $315,680 $16,345 $452,025 Avera a Fare Paid 1 $4.25 $4.50 N1A Number of one-vUa Tickets Needed 88,395 16,966 105,361 Tickets said in 2007 453,261 139,535 593,102 Percent ridershi increase needed 19.5°/0 12.1% 11.8°/0 (1) Based on 20-ticket book City Council Attachment 3 to Public Hearing Agenda Item #5-B 41-41-Q8 Table 4 - Ferry Boardings Fiscal Year 2005!2006 Fiscal Year 2006/2007 Percentage Chan e AaFS 1 160,426 179,291 11.76% HBM 127,207 134,432 5.68°/0 Total Ferries 287,633 313,723 9.O1% (1) Core commuter ridership only city council Attachment 4 to Public Hearing Agenda item #5-B 07-01.08 Table 5 -AHBF Ticket Sales 20D712008 AHBF one-Ulna Tickets Sold One-Wa Tickets Sold Montn zoo? 2008 Janua 11,140 11,881 Februa 1 D,203 11,214 March 12,494 12,104 A ril 10,900 13,203 Ma 13,305 12,891 June 10,110 Jul 12,186 Au ust 13,811 Se tember 10,840 October 13,294 November 11,228 December 9,598 Total 139,835 61,299 City Council Attachment 5 to Public Hearing Agenda item #5-B oT-o~-os Table 6 - A~FS Ticket Sales 200112008 A~FS One-1Na Tickets Sold One-Wa Tickets Sold Month 2001 2008 Janua 20,881 20,105 Februa 21,010 ~ 19,110 March 29,146 29,482 A ril 42,131 49,416 Ma 42,281 35,712 June 44,051 Jul 62,655 Au ust 50,532 Se tember 43,481 October 41,887 November 26,146 December 23,022 Total 453,261 ~ 55,085 City Council Attachment 6 to Public Hearing Agenda Item #5-B 07-o~-os Table l - AHBF Proposed Fuel Surcharge Ceiling Rate & Initial Fare TYPE Current Maximum Fuel Proposed Remaining one-Vlray Allowable Surcharge one-VVay Balance Fares ~~ ~ Balance Fares ~~ ~ Available ~~ ~ Effective 7-9-08 Adult $6.00 $6.90 $0.90 $6.50 $0.40 Junior 5-12 $3.00 $3.30 $0.30 $3.25 $0.05 Child sunder FREE FREE FREE FREE 5 NIA Seniors X65, $3.50 $3.90 + I Disabled $0.40 $3.75 $0. ~ 5 Active Milita $4.75 $5.40 $0.65 $5.25 $0.15 Discount Book Book Cost Balance Book Cost Books: Cost Available per Book 10-Ticket $50.00 $57.60 $7.60 $55.00 $2.60 20-Ticket $90.00 $102.00 $12.00 $100.00 $2.00 40-Ticket $165.00 $186.00 $21.00 $185.00 $1.00 (1) Under CPUC Resolution City Council Attachment 7 to Public Hearing Agenda !tern #5-B o~ -o~-oa Table 8 - A~FS Proposed Fuel Surcharge Ceiling Rate & Initial Fare TYPE . Current one-way Fares Maximum Allowable ~1 } Fuel Surcharge Balance Available ~1} Proposed One-way Fares Effective 1.9- os Remaining Balance ~1 ~ Standard Fares: Adult $6.00 $6.90 $0.90 $6.25 $0.65 Junior 5-12 $3.25 $3.60 $0.35 $3.50 $0.10 Child under 5 FREE FREE n.a. FREE n.a. Seniors X65, +}l Disabled $3.50 $3.90 $0.40 $3.75 $0.15 Active Milita 4.75 $5.40 $0.65 $5.00 $0.40 School rou s $2.00 $2.10 $0.10 $2.00 $0.10 Short Ho $1.50 $1.50 $0.00 $1.50 $0.00 AT&TlGiants: Adult $7.00 $8.10 $1.10 $7.25 $0.85 Junior 5-12 $4.25 $4.80 $0.55 $4.50 $0.30 Child under 5 FREE n.a. n.a. FREE n.a. Seniors X65, +}l Disabled $4.75 $5.40 $0.65 $5.00 $0.40 Active Milita $5.75 $6.60 $0.85 $6.00 $0.60 An el Island 4 Ad u It $14.00 $15.00 $1.00 $14.50 $0.50 Seniors, Disabled & Junior 13 -1 S $11.00 $11.40 $0.40 $11.25 $0.15 Child 5 ~12 rs $8.50 $8.50 $0.00 $8.50 $0.00 Under 5 FREE n.a. n.a. FREE n.a. Discount Boaks: Book Cost Book Cost Balance Available er Book 2 Proposed Book Cast 10-Ticket $47.50 $54.00 $6.50 $50.00 $4.00 20-Ticket $85.00 $96.00 $11.00 $90.00 $6.00 40-Ticket $160.00 $180.00 $20.00 $110.00 $10.00 (1) Under CPUC Resolution City Council Attachment 8 to Public Nearing Agenda Item #5-B 07-~1-48 Table 9 - HBM operator Subsidy ITEM Fiscal Year 2008!2009 Fiscal Year 2001!2008 Fiscal Year 2006!2441 ~ erator ex enses 1 Bud eted $902,000 $879,175 $894,825 Actual! ro'ected NIA $965,000 $935,631 Farebox revenue 1 Bud eted $110,000 $609,150 $584,200 Actual! ro'ected NIA $640,000 $624,913 Public subsid 1 earl $192,000 $270,025 $310,625 Monthly subsidy payment 2 $8,000.00 $22,502 $25,885 (1) Commute service only (2) Paid in 24 payment of $8,416.67 each City Council Attachment 9 to Public Hearing Agenda Item #5-B 07-o~-os CITY ~E ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: June 1 ?', 2008 Re: Hold a Public Hearing on the Proposed Implementation of a Fuel Surcharge for the AlamedalOakland Ferry Service, Authorize the City Manager to Execute aOne-Year Extension of the Blue & Gofd Fleet Operating Agreement with the AlamedalOakland Ferry Service and Execute an Amendment to the Agreement tv Extend the Term Through June 30, 2090, Adapt Associated Budgets, and Approve the Proposed Fuel Surchar a forthe AlamedalOakland Fer Service BACKGROUND On August ~, 2004, the City of Alameda City} and Blue & Gold Fleet ~B&GF} entered into an Agreement for the AlamedalOakiand Ferry Service ~AOFS}. The Agreement is a Cost Plus Fixed Fee contract wherein the operator receives a fixed management fee, and the use of two CitylPort of Oakland jointly owned boats, while retaining farebox revenue. operational costs are passed through to the City and paid in advance on a monthly basis. The Parties have amended the Agreement several times to extend the term, revise insurance provisions, set B&GF management fees, fix labor and maintenance rates, and cap expenses, The City and B&GF propose to amend the Agreement and extend the contract for one year, beginning July ~ , 2008. DISGUSSIUN There are no proposed changes to service levels or schedules, though staff recommends implementation of an additional fuel surcharge to offset increased diesel fuel costs. A copy of the Ninth Amendment to the B&GF Agreement and the fare increase study are on file in the City Clerk's office. The principal Amendment terms are; • Agreement Extension: One year, beginning July ~ , 2008, and ending on June 30, 2x09. The Amendment also adds one additional optional year to the multi-year Agreement thereby providing the City and B&GF with the option of extending the operating agreement through June 34, 201 D. City Council pity Council Attachment 1 o to pub Hearin Public Hearin g g Agenda Item IXI Agenda item #5-~ O~+,I7-D o~-o'-os Honorable Mayor and Members of the City Council June 17, 2008 Page 2 of 5 • Pro Forma Budget: The AOFS fiscal year 200812009 operations bud et 9 totals $4,508,535, compared to budgeted expenses for fiscal year 2007120D8 of $3,888,174. AOFS expenses are detailed in Table 1, which is attached. ^ Operator Fees: 13&GF will receive fixed management and administration overhead fees of $211,795, compared to $212,483 in fiscal year 200712008. In addition, there is a performance incentive based on customer satisfaction survey results and on-time performance. The available 12-month performance based incentive will be $84,698, compared to $82,632 in fiscal year 200712008. Total operator fees including overhead, management, and performance will be $302,493, compared to $295,115 for the current year, a 2.5°/° increase. This amount reflects increases in B&GF's operating expenses, including Pier 39 rent, and insurance. In addition, onboard labor is expected to increase 3°/°, from $1,366,217 budgeted in FY 2007/2008 to $1,407,265. ^ City Costs: City expenses are expected to be $846,277, compared to the $165,047 budgeted far fiscal year 200712008 see Table 3}. Cit y costs include $110,000 for marketing, $250,000 for operating Contingency, and $89,458 for vessel and dock Long Terrn Capital Reserves ~LTCR}. Both of the City's ferry services have LTCR accounts, which are used by the City to accumulate funds over time for use on major vessel maintenance projects such as equipment overhaul, replacement, ordry-docking. • Fuel: Fuel is budgeted at $1,350,000 far 300,000 gallons at $4.50 per gallon. This compares with the budgeted $810,000 for 300,000 gallons in fiscal year 200712008 at $2.70 per gallon. To reduce fuel consumption, B&GF fuels AOFS boats to only 80°/° of fuel capacity, thereby reducing vessel weight. In addition, the captains operate the boats at idle speed whenever passible. • Revenue: Public funding totals $4,508,535 and is provided from Regional Measure 1, Measure B, the Port of Oakland, and passenger fares see Table 2}, The projected farebox revenue of $2,387,000 assumes the City Council's approval of the recommended fuel surcharge and 453,OOD tickets sold at an average cost of $5.27 each. ^ Farebax Recovery Ratio FRR}: The FRR is a measure of the percent of operating costs offset by revenue from ticket sales, FRR is Honorable Mayor and Members of the City Council June 1l, 2008 Page 3 of 5 calculated by dividing revenue firom ticket sales by operating costs. If the fare increase recommended below is adopted, then the AOFS FRR is projected to be 54.0°/0 see Table 4~. Fuel Surcharge: The proposed budget anticipates that the cost of diesel fuel will continue to increase significantly, Staff proposes to address these increases through reductions in the LTMR accounts and implementation of a fuel surcharge. The recommended fuel surcharge see Table 5} is granted to the City through existing authority from the California Public Utilities Commission ~CPUC} Resolution TL-~ 9092 adopted on [November ~ 6, 2001. The maximum allowable fuel surcharge allowed by the resolution is provided in Table 5. Staff proposes that the City Council approve the total fuel surcharge as a maximum ceiling rate for fares, and that the initial fare increase shown on Table 5 be implemented effective July ~ , 2008. 1f implemented, the initial fare increase would raise the standard adult ticket by $0.50 per ticket to a total price of $6.50. Similarly, the 2o-ticket commute book, which is the most popular commuter ticket choice, would increase by $0.45 per ticket to a total price of $52.50. Staff also requests that the Cit y Council authorize the City Manager to increase fares to the maximum ceiling rate if the cost of diesel fuel exceeds the budgeted $4,50 per gallon far four consecutive weeks. The proposed initial fuel surcharge would raise the average fare from $4.82 to $5.21 and could generate $2,387,000 in additional revenue, based on 453,000 tickets sold over a 12-month period. o Public Outreach: To inform the riders of the proposed fare increase and elicit feedback, City staff sent two notices via a-mail to the AOFS rider list, posted a notice on the AOFS web site, prepared a press release, and rode the ferry during the commute to discuss the proposal with riders. In addition, a public meeting was advertised and held, but no one attended. Overall rider response to the proposed increase was mixed. White some riders opposed the increase, other riders recognized that the fare increase is driven by increased diesel fuel costs, and they understood the need fvr the fare increase, • fVlarketing: In May, the City targeted the Jack London Square area with 2,055 direct mail coupons offering aBuy-One-Get-One free promotion. In July and August, a total of 40,000 Valpak coupons with the same offer will be mailed to selected San Leandro households. From July through October, 50 queen-sized billboards will be posted on AC Transit buses. And in July, ~ ~ ,500 Buy-One-Get-One free coupons will be mailed to Alameda residents. Honorable Mayor and Members of the City Council June ~ 7, 2008 Page 4 of 5 In addition, both ferry services will join in the Spare the Air Free Transit promotion on June 19, 2008. • Main Street Ferry Terminal -The City owns the Main Street terminal. The budget for fiscal year 2008/2009 is $92,DOO and includes $25,000 for maintenance, $60,40 for an unarmed parking Iot patrol guard, and $7,D00 far utilities and an external security audit. • Fiscal Year 24x812009 Capital Projects; In addition to aperations, there will be four ferry capital improvement projects for A~FS. These projects, which total $415,508, are: Encinal Main Engine Rebuild at $217,000, Encinal upgrades at $60,000, City Ferry Terminals Americans with Disability Act {ADA} upgrades at $10,000, and the Main Street Ferry Terminal an wa ADA g g y slope modification and repair at $44,5DO. These projects are funded through Measure B, Regional Measure 1-2°/0, and the Transportation Improvement Fund {TIF} {see Table 6}, BUDGET CCNSIDERATIGNIFINANCIAL IMPACT The A4FS is budgeted under the Capital Improvement Program {Project No. 621.20 , } with monies allocated through Regional Measure ~ ,Measure B, farebox revenue, and a contribution from the Port of Oakland. Total fiscal year 2008/2009 revenue for both ferry services is provided in Table 7. There is no impact to the General Fund associated with ADFS aperations. MUNICIPAL CCDEIPOLICY DOCUMENT CROSS REFERENCE The City's Ferry Service is consistent with the General Plan Transportation Element Guiding Policy ~.3.f. and the Transportation and Land Use Initiative of the Local Action Plan for Climate Protection. Honorable Mayor and Members of the City Council REC~MMENDATI4N June ~l, 2008 Page 5 of 5 Hold a public hearing on the proposed implementation of a fuel surcharge far the A~FS, authorize the City Manager to execute cone-year extension of the B&GF operatin g agreement with the AOFS and execute an amendment to the agreement to extend the term through June 30, 200, adopt associated budgets, and approve the proposed fuel surcharge forthe AOFS. Respectfully submitted, /~ G~ C/ Matthew T. Naclerio Public Works Director ~~J~J')1.Q,~ By: Ernest Sanche Ferry Manager' 9~- MTN:ES:gc Attachments: Table ~ - A~FS Budgeted Expenses Table 2 - AOFS Fiscal Year 2008/2009 Revenue Table 3 -- A~FS City Expenses Table 4 -- A~FS Farebox Recovery Ratio Table 5 -A~FS Proposed Fuel Surcharge Ceiling Rate & Initial Fare Table 5--City Ferry Services Fiscal Year 2008/2000 Capital Projects Table 7 -City Ferry Services Fiscal Year 200812DO9 Revenue cc: Watchdog Committee (Ferry) TabEe ~ -AOFS Budgeted Expenses EXPENSE5 Budget FY Budget FY Actual 2oD8~o9 2oD7~oo zoo? Vessel Expenses: vlla es $1,407,265 $1,366,277 $1,356,857 Maintenance: Pier 9 $145,OD0 $150,OD0 $172,639 Outside contractors $145,000 $150,000 $200,566 Fuel $1,350,OOD $810,000 $760,536 Insurance $150,000 $204,135 $136,899 Rental of Carrier boats $12,000 $10,000 $13,85fi Misc. $5,D00 $0.40 $12,928 Total Vessel Ex enses $3,214,265 $2,691,012 $2,fi54,2S1 Nan-Vessel Ex enses: Contract services $5,000 $5,000 $8g,07g Professions! feeslle al X7,000 $4,5D0 $4,944 Customer Service $35,000 $35,000 $25,604 Taxesl licenses $13,500 $12,500 $13,476 Insurance facilities 0 0 ~~ Port SFI Pier 39 fees $85,400 X84,004 $77,185 Sub#otal Nan Vesse! Expenses $145,5DD $137,DOD $2D9,288 Operator Fees: Ad m i n1Ove rh ead f ees $50, 319 $49, 092 $49, 092 Mans ement $167,476 $163,391 $164,288 Performance Based Fee: On Time Performance $42,349 $41,315 $40,812 Customer Satisfaction $42,349 $41,316 $40,812 Subtotal 0 erator Fees $302,493 $295,115 $295,DD4 SubtotallO erator Expenses $3,662,258 $3,123,127 $3,155,513 City Con#ractual Expenses {Table 3 84fi 277 $ r $765,D47 $729,927 Total Expenses ~Cit + 0 erator $4,508,535 $3,888,174 $3,888,500 PROJECTED REVENUE $4,508,535 $3,888,174 $3,588,50D ~1 }For FY 24D8109, assumes 30D,000 gals at $4.501ga1. lnciudes lube oil. ~2}The City's cost far a "capped" line item cannot exceed budgeted amount ~3}Assumes approval of proposed fuel surcharge. City Council Attachment ~ to Public Hearing Agenda ltem #5-B III os-'I7-D$ Table 2 -- A~FS Fiscal Year 240812009 Revenue REVENUE TOTAL Farebax $2,381,000 MTC RM 1-5°/° $1,056,04G Measure B ~3 $918,600 Por# of aakland $83,1 ~ 1 Misc. Rev. $63,000 Total $4,508,535 (1) AOFS: Approximately 453,000 tickets @ $5.27 each. (2) Assumes AOFS fuel surcharge implementation July 2008. (3) includes $718,600 in FY 2008/2009 revenue and $200,000 in MB reserves. City Council Attachment 2 to Public Hearing Agenda Item #5-B xu QG-'IT-D8 Fable 3 --AOFS City Contractual Expenses Item Bud et FY 2045109 Budget FY 200708 Actual 20D7 0 erativns: .Dockin fees: Ferr Buildin $40,189 $54,ODD $34,947 AT&T Park Giants $8,521 $6,400 $1,260 MUNI $17,267 $14,000 $16,816 Marketin $11 D,000 $110,000 $94,7D7 Administration: Cit Admin $210,442 $89,70D $134,657 MTC SRTP $3,000 $2,604 $21,790 Audit $4,000 $4,OOD $3,727 PVA Membershi $1,400 0 $1,370 Office su lies $3,540 $2,700 $3,352 Interest allocation $0 $0 8,330 Surve s $15,000 $15,000 $13,667 Subtotal Operations $414,319 $298,40D $334,fi23 Reserves: Long Terrn Capita! Reserve: Encinal $37,458 $50,OOD $5D,000 Peralta $37,500 $50,004 $19,054 Dock Main Street $15,000 $15,000 $15,000 0 erations Contin enc $250,000 $263,647 $51,039 Subtotal Reserves $339,958 $318,647 $135,093 Main S#reet Terminal: Annual Facility Security External Audit $3,000 $0 $2,674 Utilities Main Street $4,000 $3,000 $3,413 Main St Maintenance $25,000 $30,000 $199,724 Main Street Patrol Guard $60,000 $55,000 $54,075 Subtotal Terminal $92,000 $88,OOD $259,885 Total $84G,217 $765,047 $729,fi01 ~1 ~ In February 20D8, City Council approved amid-year budget adjustment that included full cost recovery of City administrative expenses. Therefore actual current year administrative cost will be $210,442 and not the $89,700 budgeted in dune 2001. The $210,442 is 314 of a $280,5901yr staff position. The remaining'/a is an expense item in the Alame da Harbor Bay Ferry budget. ~2~ Short Range Transit Plan City Council Attachment 3 to Public Hearing Agenda item #5-B III ~6-'17-a8 Table 4 - AOFS Farebox Recovery Ratio (FRR) Total expenses Less Long Term Capital Reserve Accounts Subtotal oaerations Farebox revenue Farebox Recovery Ratio $4,508,535 $89, 958 $4,418,571 $2,387,000 54.02% City Council At#achment 4 to Pubic Hearing Agenda Item #5-B III o~-~ ~-os Table 5 ~ Propased Fuel Surcharge Ceiling Rate &lnitial Fare Table 4 Fares TYPE Current Qne- Maximum Fuel Propased Remaining Way Fares~1~ Allowable Fuel Surcharge Cne-Way Balance ~3} Surcharge ~2} Balance Fares "Potential "ceiling Rate" Available ~2} Effective 1-1- Additional 08 "lnitial Fare Fare" Increase" Standard F~/y~ C ~ ~'~ Adult $6,00 $6.90 $0.90 $6.5a A`Mr. ~ i4.1, $0.40 Junior 512 $3.25 $3.60 $0.35 $3,50 $0.10 Child under 5 FREE FREE n,a, FREE n,a. Seniors X65, +}I Disabled $3,50 $3,90 $D.40 $3,15 $Q,15 Active Militar 4.15 $5,40 $0.65 $5,25 $0.15 school rou s $2.00 $2.10 $0,10 $2,00 $0.10 Short Ho $1,50 $1,50 $0.00 $1,5D $0.00 .~ ~~~~ Adult $7.D0 $8.10 $1.10 $7,50 :: 0.60 Junior 5-12 $4,25 $4.80 $0.55 $4.75 $0,05 Child sunder 5 FREE n.a. n.a. FREE n.a. Seniors X65, +}I Disabled $4.75 $5.40 $0,65 $5.25 $0,15 Active Militar $5.75 $6.60 $0.85 $6.25 $0,35 . Angel Island ~4}~ ,4 J~~ ro^ ~• ~ ,~I1f. `4 3 e dqJ ~ ; ~ ~ ~~..~~H ~'y;~• ~ 1 ,4 'J y 7 lp~;r'fB~;1~C Adult $14.00 $15,00 $1.D0 $14.50 $0.50 Seniors, Disabled & Junior X13 -1H yrs} $11.DQ $11.40 $0,40 $11.40 $0,00 Child 5 -12 rs $8.50 $B.50 $0.00 $8.50 $O.OD Under 5 FREE n.a. n.a. FREE n,a. Discount Bvoks: Book Gost Book Cost Balance Proposed Available per Baak Cost Bavk ~2} 10-Ticket $47,50 $54,00 $6.54 $52.50 $1.50 20-Ticket $85,00 $96.00 $11.00 $94.00 $2.00 40-Ticket $160,Op $180.00 $20.00 $176,00 $4,00 ~1}Includes $0,25 fuel surcharge. ~2~ Under existing California Public Utilities Commission Resolution, ~3} Authority to City Manager showld fuel cost exceed $4.50 per gallon for four consecutive weeks. City Council Attachment 5 to Public Nearing Agenda item #5-B III os.~ 7.oa Table 6--City Ferry Services Fiscal Year 2DDSl~QD9 Capital Projects Fundin Fundin Fundin Project Cvst RM1.2°I° MB TIF HB Bar a Dr dock $294,flOD $299,000 0 $75,000 Encinal En ine Rebuild $211,000 $144,865 $132,132 Encinal Upgrades: ~~~_:~+ ~ ~'~ '~ Bench Replacement ~. $~5 000 , .' a d ACIHeat $35,000,. ~ Upgrade subtotal $60,000 $0 $60,004 Cit Ferr Terminal ADA modifications: ~~:~ ~,,. ~~ i"' HB Bar a Dr dock $35,000 $35,000 Main Street $35,ODD $35,000 Main Street terminal Gangway ADA $44,500 $44,500 modification and repairs ~1 ~ Total Ca ital Prv'ects $7'45,540 $353,868 $3Dfi,fi32 $l5,aoo ~1 ~ $30,000 ADA; Awning repair $2,500; gangway repair $12,000, City Council Attachment 6 to Pubic Hearing Agenda Item #5.g III Ofi~17-08 Table l -City Ferry Services Fiscal Year 20052009 Revenue REVENUEIoperating To#al Alameda Harbor ADFS Ba Fer Farebox 1 2 $3,091,000 $710,000 $2,387,000 MTC RM 1-5% $1,506,046 $450,000 $1,056,046 Measure B: '07108 revenue $863,000 $144,400 $718,60D Reserves $241,000 $41,000 $200,000 SubtotallMB $1,104,000 $185,400 $918,60D Port of Dakland $83,117 $D $83,117 Misc. Revenue $63,772 $p $83772 Transportation Improvement Funds: Ferr o erations $265,560 $255,560 $0 HB terminal $11,000 $11,000 $0 Ca itallLTMR $195,000 $195,000 $0 SubtotallTlF $466,560 $466,560 LLMD 84-2lterminal $65,000 $65,000 $D Harbor Bay Business Park $120,000 $120,000 $0 Association Harbor Ba Isle Associates $0 $0 $0 Concessions $3D,000 $30,000 $D Charter $12,000 $12,000 $0 Total $6,541,495 $2,Q38,9fiD $4,508,535 ~~ } ADFS: Approximately 453,000 tickets ~ $5.27 each. AHBF:140,D00 tickets ~ $5.00 ea. ~2}Assumes fare increase implementation in July 2008. City Cauncii A~tachmen~ T to Public Hearing Agenda 1#em #5-B III as-~ 7-as CITY CAF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Councll From: Debra Kurita City Manager Date; June 17, 2008 Re: Hold a Public Hearing on the Proposed Implementation of a Fuel Surchar e g for the Alameda Harbor Bay Ferry, Authorize the City Manager to Execute a One-Year Extension of the Harbor Bay Maritime Ferry operating Agreement with the Alameda Harbor Bay Ferry and to Execute an Amendment to the Agreement to Extend the Term for one Additional Year, Adapt Associated Budgets, Approve Fiscal Year2001-2008 BudgetAdjustmentand Measure B Allocation, and Approve the Proposed Fuel Surcharge for the Alameda Harbor 8a Fer BACKGR~UNI] In June 2004, the City of Alameda City}and Harbor Bay Maritime HBM}entered into the Sixth Amended and Restated operating Agreement Agreement}for the Alameda Harbor Bay Ferry ~AHBF}, The Agreement is a multi-year, modified fixed subsid contract, in Y which HBM receives a fixed subsidy, and the use of two City-owned boats while retainin g farebox revenue. In June 2007, the City and HBM amended the Agreement to extend the contract for one year, commencing an July ~ , 2007. The City and HBM propose to amend the Agreement, and extend the contract for an additional year beginning July 1, 2008, as well as provide for one additional optional year beginning July 1, 2009, Extension of the Agreement for the optional year beginning July ~ , 2009, would require future Cit Council and HB y M approval in spring of 2009, DISCUSSION There are no proposed changes to service levels or schedules; however, staff r0 oses pp the implementation of an additional fuel surcharge to offset the unprecedented increases in diesel fuel costs. A copy of the Fourth Amendment to the Agreement and the fare increase study are on file in the City Clerk's Office. The principal Amendment terms are: Agreement Extension; one year, beginning July 1, 2005, and ending on June 30, 2009. The Amendment also adds one additional optional year to the multi- year Agreement, thereby providing the City and HBM with the option of extending the operating agreement through June 30, 2010. Pro Forma Budget: AHBF fiscal year 200812009 expenses, excludin charters g , are expected to total $1,816,960, including operatorcommute-only expenses of City Council ity Counci! Attachment'l'I to Public earing Public Hearing Agenda Item # - IV Agenda Item #5-B D6-'i 7-0 01-01.08 Honorable Mayor and Members of the City Council June 17, 2008 Page 2 of 5 X902,000, and City contractual expenses of $974,960 see Table ~}. operator expenses include onboard laborcosts of $544,000, which is a 3°/~ increase aver calendar year 2007 actual expenses of $521,944. This is the last year for which we have complete data. City contractual expenses include: $570,000 for fuel, $60,000 forvessel maintenance contingency, and $60,000 inlong-term capital reserves see Table 2}, Capital Reserves are the "sink funds" accumulated over several years for major facility or vessel overhauls and refurbishments. In addition, there is a $192,OD0 operator subsidy, which is a $78,000 decrease from the current year subsidy of $270,000, The decrease is due to a projected increase in farebox revenue, which HBM uses to offset operating expenses. Total public funding and projected farebox revenue are expected to be $1, 736,960 see Table 3}, • Fuel: Since July 1, 2006, fuel cost has been apass-through expense paid by the Gity; HBM is not allowed any mark-up of fuel casts. The Ci#y has budgeted $570,000 for fuel see Tabf e 2}. To reduce fuel consumption, HBM schedules quarterly cleaning of the Bay Breeze hull, which results in a reduction of approximately 150 gallons per week, In addition, the captains reduce vessel speed by 100 RPM, whenever possible, resulting in a savings of approximately 15 gallons per day. • Vessel f~lalntenance Contingency: In June 2007, the City Council established an AHBF vessel maintenance contingency as part of the HBM operating budget. These funds are held by the City and made available to HBM to offset actual vessel maintenance costs incurred in the fiscal year that exceeds the regular maintenance budget. At the end of the fiscal year, any unspent funds are transferred to the Long Term Capital Reserve ~LTCR} fund. Far fiscal year 200812009, the contingency is $50,000. • Long Term Capital Reserve ~LTCR}: The LTCR is an account used by the City to accumulate funds overtime for use an majorvessel capital projects such as equipment overhaul, replacement, ordry-docking, The funding forthis reserve is proposed to be $60,000 for fiscal year 2009, supplemented by any unspent funds from the Vessel Maintenance contingency allocation in the operating budget. • Subsidy: HBM will receive an operating subsidy of $192,000 in 24 semi- monthly installments of $8,000 each see Table 4~. This is a decrease of $78,025 from the current year and is due to a projected increase in farebox revenue which HBM uses to offset its operating expenses, • Farebox Recovery Ratio {FRR: The FRR is a measure of the percent ofi operating costs offset by revenue from ticket sales, FRR is calculated by Honorable Mayor and Members of the City Council June 17, 2008 Page 3 of 5 dividing revenue from ticket sales by operating costs. The Metropolitan Transportation Commission ~MTC} has set attainment of a FRR of 40°/Q, or better, as a requirement for receiving Regional Measure 1 ~RM1 }operating and capital grants. Under the proposed amendment, HBM will receive a total fiscal year ZOOS12009 subsidy payment of $192,000. In addition, the City's non-capital AHBF costs will be $774,960, which represents the total City expenses of $974,960 less $60,000 inlong-term capital reserve contributions, $65,000 from Landscape & Lighting Assessment District ~LLAD} 84-2 for terminal maintenance, and $75,000 for the barge dry-dock capital project. Net total public funding for AHBF operations will be $966,960. If farebox revenue is $710,000, as projected, the FRR will be 42.34°/0 see Table 5}. The AHBF has exceeded the FRR requirement since FY 2005106, when it was 44.6°/0. In fiscal year 2006120D7, AHBF achieved a FRR of 43.16°/0, while for fiscal year 2007!200$, the FRR is estimated at approximately 46°/0. Fuel Surcharge: The proposed budget anticipates that the cost of diesel fuel will continue to increase significantly, Staff proposes to address these increases through reductions in the LTCR accounts and implementation of a fuel surcharge. The recommended fuel surcharge is granted to the City throu h g existing authority from the California Public Utilities Commission ~CPUC } Resolution TL-19092 adopted on November 16, 2007. The maximum allowable fuel surcharge allowed by the resolution is provided in Table 6, Staff ro oses thatth p p e Crty Council approve the total fuel surcharge as a maximum ceiling rate for fares, and that the initial fare increase shown on Table 6 be implemented effective July 1, 2008. The initial fare increase would raise the standard adult ticket by $0.75 per ticket to a total price of $6.75. Similarly, the 2D-ticket commute book, which is the most popular commuter ticket choice, would increase by $O.GO per ticket to a total price of $102.00. Staff also requests that the City Council authorize the City Managerto increase fares to the maximum ceiling rate if the cost of diesel fuel exceeds the budgeted $4.75 per gallon for four consecutive weeks. The proposed initial fuel surcharge would raise the average fare from $4,56 to $5.05 and could generate $710,000 in additional revenue, based on 140,500 tickets sold over a 12-month period. o Public outreach: To inform the riders of the proposed fare increase and elicit feedback, City staff sent two notices via a-mail to the AHBF rider list, posted a notice on the AHBF web site, prepared a press release, and rode the ferry during the commutetodiscussthe proposal with riders, In addition, a public meeting was advertised and held, but no one attended. Overall rider response to the proposed increase was mixed. while same riders opposed the increase, other riders recognized that the fare increase is driven b Y Honorable Mayor and Members of the City Council June 1l, 2008 Page 4 of 5 increased diesel fuel costs, and they understood the need for the fare increase. Marketing: The City continues to work with HBM on ferry promotions and continues to implement the Marketing Action Plan developed with the assistance of Harbor Bay ferry riders. In July, the City will mail approximately 11,500 post cards to homes on Bay Farm Island and in the Fernside district. The post cards offer one complimentary round-trip to first time riders. The same after will be made to 20,000 San Leandro homes in July and August. Theferry service also implemented a "Kids Ride Free" program for Friday afternoons to attract new riders. In addition, both the ferry services will join in the Spare the Air Free Transit promotion on June 19, 2008. Since 2008, the Harbor Bay ferry has experienced an increase of approximately 10,000 one-way trips. Harhor Bay Ferry Terminal -The Harbor Bay Ferry Terminal is owned by the City. It is managed and maintained by contract with the Harbor Bay Business Park Association ~HBBP~. The budget for fiscal year 2048/2009 is $16,000 and includes $65,000 for maintenance, $6,004 for insurance, and $5,000 set aside for long-term capital reserves. Property owners in the HBBP contribute $65,000 through the LLAD 84-2, Zone 5. The remaining $11,000 is from the Transportation improvement Fund ~TiF}. AHBF Capital ProjectslFiscal Year 2008!2409 - In addition to AHBF operations, there are two capital improvement projects that will be completed during the 2008/2009 year, These projects include the Harbor Bay Terminal Barge Dry-Dark at $294,000 and the Harbor Bay Terminal Americans with Disability Act DADA} Upgrades at $35,D00. These projects will be funded through Regional Measure 1-2°/0, TIF, and Measure B, Table l details fiscal year 2008-20x9 capital projects for both ferry services. AHBF Fiscal Year 200712048 Budget Adjustment -During the current year, the AHBF had $129,500 in unanticipated expenses, including $39,000 in Bay Breeze and Ex ress I l p repairs and $90,000 in unanticipated extraordinary diesel fuel costs see Table 8}. Staff recommends that the City Council authorize $129,500 in Measure B Transbay ferry reserves to fund this shortfall. BUDGET CONSIDERATIaN1FINANCIAL IMPACT The project is budgeted under the Capital Improvement Program Project No.621.10},with public funds available for operations far fiscal year 2008/2009 of $966,960. The farebox revenue estimate of $710,000 assumes implementation of the fue! surcharge consistent with Table 6, and 140,500 tickets sold at an average cost of $5.05 each. The AHBF Pra Forma Budget is provided as Table 1. Total fiscal year 2008/2009 revenue for bath the ACFS and the AHBF is provided in Table 9. There is na impact to the General Fund associated with AHBF operations. Hanarable Mayor and June 1l, 2008 Members of the City Council Page 5 of 5 The project is supplemented by the TIF, which is comprised of 50% of the tax increment realized on the propertywithin the HBBP and the construction improvementtax collected as part of the building permit process. The TIF was established to finance mitigation measures designed to alleviate various transportation impacts due to the construction within the HBBP. The proposed fund budget for the TIF, the 350 fund, may be found an Table 10, and includes the requested alloca#ions as mentioned in this report. MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE The City's Ferry Service is consistent with the General Plan Transportation Element Guiding Policy 4.3.f. and the Transportation and Land Use Initiative of the Local Action Plan for Climate Protection, RECQMMENDATION Hold a public hearing on the praposed implementation of a fuel surcharge for the AHBF, authorize the City Manager to execute cone-year extension of the HBM Ferry O eratin p g Agreementw~th the AHBF and to execute an amendmenttathe agreementto extend the term for one additional year, adopt associated budgets, approve fiscal year 2001-2008 budget adjustment and Measure B allocation, and approve the praposed fuel surchar a for 9 the AHBF. Respec ull submitted, Matthew T. Naclerio Public Works Director By: ~~ Ernest Sanch z Ferry Manager ~ ~- MTN:ES:gc Attachments: 1. Table 1 -AHBF Operating Expenses 2. Table 2 -City Contractual Expenses 3. Table 3 -AHBF Revenues Fiscal Year 200812Q09 Public and Private} 4. Table 4 -AHBF Operator Subsidy 5. Table 5 -AHBF Farebox Recovery Ratio ~FRR} 6. Table 6 -AHBF Proposed Fuel Surcharge Ceiling Rate & Initial Fare 7. Table ~ -City Ferry Services Fiscal Year 2008/2009 Capital Projects 8. Table S -AHBF Fiscal Year 2001/2008 Budget Adjustment 9. Table 9 -City Ferry Services Fiscal Year 200$12009 Revenue 14. Table 10 - Transportation Improvement Fund ~350~ cc: Watchdog Committee (Ferry) Table 1-~ AHBF operating Expenses ITEM FY 20D812DD9 FY 2001/2008 2D07 BUDGET BUDGET ACTUAL I. Commute Service Vessel Expenses Fuel n.a. n.a. n.a. Labor: Wa es, PIR taxes, Health, Pension $544,000 $494,000 $52',944 Insurance Vessels $100,000 $134,000 $112,548 Vessel Maintenance $120,000 $96,000 $197,853 Total Vessel Ex eases $764,000 $724,DD0 $835,345 Non Vessel Expenses SF Pier 48 rent $12,000 $12,000 $11,340 Utilities, auto, le al, a roll rocessin $54,000 $58,900 $50,935 Admin Salaries $5D,000 $48,OD0 $51,929 Ticke# rintin ,web site, directo adver#isin $12,000 $12,000 $12,293 Total Non Vessel Expenses $128,ODD $130,900 $126,491 D erator Fees: overhead lAccountin $D $15,000 $15,OD0 0 erator Contin enc $10,000 $9,275 n.a Total Commute Service Cost $902,000 $819,115 $919,842 Il. Charterl Concessions Vessel Expenses Fuel $1,100 $1,700 $1,140 Labor $2,000 $2,000 $2,105 Insurance $D $0 $0 Vessel Maintenance: $1,400 $1,400 $1,486 Total Vessel Expenses $5,100 $5,100 $4,131 Non Vessel Expenses Dockin fees Sacramento, SF $1,000 $1,000 $125 Utilities, auto, le al, a roll rocessin $1,200 $1,200 $1,200 Admin Salaries $0 $0 $0 Marketin $1,000 $1,000 $0 Misc. concessions, catering, ground $30,100 trans ortation $30,104 $44,359 Total Nan Vessel Ex enses $33,900 $33,900 $45,fi84 Uperator Fees: overhead lAccountin $120,000 $105,000 $105,000 ~peratar contin enc I rofit $6,000 $6,000 $212 Total CharterlConcessions Cos# $162,OOD $~ 50,000 $155,fi21 III. Cit Contractual Expenses Table 2 $974,960 X850,028 $fi81,D93 Total ~aperator commute + charter+ Cit ~ $2,038,960 $1,819,203 $1,81fi,5fi2 Total Operator commute + Cit $1,516,960 $1,729,203 $1,6fiD,935 ~1 } Since 2007, City has paid fuel on apass-through basis. ~2} Assumes a 3% increase Clty Council Attachment 'I to Public Hear6ng Agenda Item #5-B IV ~fi-1T-~8 Table 2 -- City Contractual Expenses ITEM FY 2008!2009 FY 2001!2008 2QQ1 BUDGET BUDGET ACTUAL Gperations: S.F Fer Buildin Dockin fee $25,000 $30,000 $21,525 Harbor Ba fer terminal insurance $6,000 $10,100 $10,000 Fuel ~1 ZD,000 als $4.75 ea. $570,000 $336,000 $370,463 HB Fer Terminal $65,000 $78,253 $67,772 MUNI $23,912 $21,600 $22,210 Marketin excl charter $15,000 $20,000 $11,312 Cit Admin ~Z} $70,148 $29,575 $27,959 Faciiit Securit officer $D $0 $D Office supplieslmisc. adminlutilities $2,800 $2,000 $2,704 Back U boat $0 $D $0 Audit Maze $2,100 $2,OOD $2,017 Misc. $0 $D $0 Lon Term Capital Reserve Accounts: Vessels: Ex ress II $27,500 $10,000 $96,241 Ba Breeze $21,500 $25,000 HB Terminal $5,000 $30,500 Subtota! reserves $60,000 $65,500 $96,247 Contin ency: Vessel Maintenance $60,000 $40,D00 $48,824 Fuel contin enc $0 $40,400 NIA Subtotal cvntin enc $60,000 $80,OOD $48,824 Capital ~ro'ects ~3} $75,000 $175,000 $p Total $914,960 $850,028 $681,093 ~1 } For FY 2008109, assumes 120,000 gals at $4.75 per gallon. (2~ In February 2Q08, City Council approved amid-year budget adj ustment that included full cost recovery of City administrative expenses. Therefore actual current year administrative cost will be $70,148 and not the $29,575 budgeted in June 2007. The $10,148 is 114 of a $280,5901yr staff position, The remaining 3~4 is an expense item in the Alamedal~akl and Ferry Service budget, ~3~ $75,000 from TIF for barge dry-dacl~ project, City Council Attachment 2 to Public Hearing Agenda Item #5-B TV as-~ ~-os Table 3 - AHBF Revenues Fiscal Year 200812009 Public and Private} Ad ustments Less Charter Net Public Source Amount & Total Public Public Funding for F Concessions unding Funding ~3y 0 erations 4 p MTC RM1-5°/a $450,000 $450,000 $454,000 $450,000 Measure B 1 $185,400 $185,400 $185,400 $185,400 Transportation Im rovement Fund: 0 erations $2G0,560 $260,560 $250,560 $260,560 HB terminal $11,000 $11,000 $11,000 $11,000 Capital and $60,000 Maintenance projects 5} $195,000 $195,000 $120,000 Harbor Bay Business Park Association $120,000 $120,000 Cancessions $30,000 $30,000 LLAD 84-2 $65,000 $65,000 Charter $12,000 $12,000 Subtotal $1,328,9fiD $1fi2,ODD $1,~66,9fiD $~,026,9fi0 $9fifi,96D Farebox $7'10,000 $110,000 $110,000 $110,000 Total $2,D38,9G0 $1,81fi,9GD $1,13fi,9fio $~,616,9fiD ~1 } $44,400 in FY 2008!09 revenue and $4,000 in MB reserves. X27 Ferry terminal maintenance. ~3~ Excludes $05,000 for terminal maintenance and $15,000 from TIF for barge-dry-dock project. ~4} Excluded $60,000 for long term vessel Capital reserve. ~5~ The $95,000 consists of: $75,D00 for barge dry-dock, $60,000 for LTVMR, and $60,000 for maintenance contingency. Table 4 ~- AHBF Operator Subsidy fTEM FY 2DD81~2009 FY 2Q0712DD8 FY 200fiIZDD7 ~ erator ex eases 1 Bud eted $902,000 $579,175 $894,825 Actuall ra'ected NIA $965,000 $935,631 Farebvx revenue 1 : Bud eted $710,000 $609,150 $554,204 Actuall ro'ected N1A $640,000 $624,913 Public subsid I earl $192,000 $270,025 $310,625 Monthl subsid a ment $8,000.00 $22,502 $25,885 ~1) Commute Service only City Council Attachment 4 to Public Hearing Agenda Item #5-B IV 06-'! 7-Q8 Table 5 - AHBF Farebox Recovery Ratio (FRR) LESS CAPITAL ITEM AMOUNT ALLOCATIONS NET OPERATING and Local Subsidy CAST Operator costs subsidized by public revenue $192,004 $192,ppp Cit Ex enses $974,960 $200,000 $774,960 total $1,166,960 $966,960 Farebox revenue $710,000 $710,000 Tota! operating cast subsidized by Farebox and public funds. $1,816,960 $1,616,960 FRR 42.34°/a ~'i } The $200,000 consists of $60, D00 in Long Term Capital Reserves, $75,OD0 for barge dry- dock, and $65,000 far terminal maintenance from LLAD 84-2. ~2} FRR=fareboxloperations City Council Attachment 5 to Public Nearing Agenda Item #5•B IV os-~ 7-os Attachment --Table 6 --Proposed Fuel Surcharge CeiFing Rate & initial Fare Fares TYPE Current Maximum Fuei Proposed One- Remaining One-Way Allowable Surcharge Way Fares Balance ~3} Fares ~1 ~ Fuel Surcharge ~2~ Balance Effective "Potential "Ceiling Rate" Available ~2} 7-~-08 Additional Fare "Initial Fare" Increase" Adult $6.00 $5.90 $0.90 $5.75 $0.15 Juniar 5-12 $3.D0 $3.30 $0.30 $3.25 $0.05 Child under 5 FREE FREE FREE FREE n.a. Seniors X55, +}I $3.5D $3.90 Disabled $0.40 $3.90 $D.OD Active Militar $4.7'5 $5.40 $0.65 $5.25 $0,15 Discount Books: Book Cost Book Cvst Balance Book Cost ~ .,.,;,~s,~.~~n '~~ , ~ . ; Av i a !able per ~, ~~ , : ,~ ~ ~~ ~:~ ~~ Book ~r~: .~;~z ~~~,~:..: 1o-Ticket $50.00 $57.50 $7.60 $57.00 $0.60 2D-Ticket $90.DD $102.00 $12.D0 $1Q2.OD $0.40 Monthly Pass $165,OD $186.00 $21.00 $185.00 $1.00 ~1 ~ Includes $0.25 ~2}Under ~3} Authority to fuel surcharge. California City Manager Public should fuel casts Utilities exceed $4.75 per Commission gallon for Resolution. four consecutive weeks. City Council Attachment 6 to Public Hearing Agenda Item ~5.g IV o~-~ 7-os Table l--City Ferry Services Fiscal Year 2008/2009 Capital Projects Fundin Funding Funding Project Cvst l~l~l'l.2% ~g TIF HB Bar a Dr dock $294,000 $219,000 0 $75,000 Encinal En ine Rebuild $217,000 $144,868 $132,132 Encinal Upgrades: ~ . ~A~~ w~1. ~ ~ :,. "~ ~ , Bench Replacement . $25 000 . w y ACIHeat $35,000 ;~,~ ~J~'~ ~ , < < t ~v Upgrade subtotal $6Q,000 $0 $60,000 Cit Ferr Terminal ADA modifications: ~ ~,~~~ y ~ ~;, HB $35,000 $35,0Q0 r ,. Main Street $35,000 $35,004 Main Street Terming! Gangway ADA $44,500 $44,500 slope modification and repairs ~1 } Total Ca ital Projects $745,500 $3fi3,Sfi8 $30fi,fi32 $75,000 ~1 ~ $30,000 ADA; Awning repair $2,500; gangway repair $12,000. City Council Attachment 7 to Public Hearing Agenda Item #5-B IV 06.17.08 Table 8 AHBF FY 2001108 Bud et Ad'ustment Expense i#ern Fuel B~Breeze Water Jet Repair Ex ress II Gearbox Re air Total 0 stations Ca ital To#al $90,000 ~,.. $12,000 ~ $27, 500 ~ ,~,;~ $90,OD0 $39,540 $129,500 City Council Attachment 8 to Public Hearing Agenda item #5.8 IV 46-17-D8 Table 9 ~- CEty Ferry Services Fiscal Year 2~DSI2~09 Revenue REVENUE~operating Total Alameda Harbor A~FS Ba Fer Farebox 1 2 $3,097,000 $710,OOD $2,387,000 MTC RM1-5°/0 $1,506,D46 $450,000 $1,056,046 Measure B; '01108 revenue $853,000 $144,400 $718,600 Reserves $241,D00 $41,000 $200,000 SubtotailMB $1,104,000 $185,400 $918,600 Port of aakland $83,117 $D $83,117 Misc. Revenue $63,772 $0 $63,772 Trans ortation Im rovement Funds: Ferr o eratians $265,560 $265,560 $0 HB terminal $11,000 $11,000 $0 Ca itai ro'ects $195,000 $195,DOD $D LLAD 84~21terminal $65,000 $65,000 $0 Harbor Bay Business Park $120,000 $120,000 $0 Association Harbor Ba Isie Associates $0 $D $Q Concessions $30,000 $30,D00 $0 Charter $12,004 $12,000 $0 Total 111 A/'1CC~. A.,. _a_~.. ^rn nnn it ~ $6,547,495 ,~.. ...~ $2,035,960 $4,508,535 ~ ~ ~ rive. r,NN~ ux~n ia~~iy ~~~,uuu j~cKezs at ~e.l r eacn. AhI~F: Assumes 140,500 tickets at $5.05 each. ~2} Assumes AQFS and AHBF fuel surcharge implementation in July 2008. City Caun~ll A#ta~hment 9 to Public Hearing Agenda Item #5-B IV oe.~ T-os Table 10 -Transportation Improvement Fund (350) Revenue Fisca! Year 204512049 Be innin Balance 8z~,g~~ Pro ert Tax Increment 425,444 I mprovement Tax ~ S1,504 Investment Income 54,404 Total Revenue 632,500 Ex erases Maitland Drive Bike Path Reserve ~ ~ O,p00 East End Fer Subsid 265,550 HB Fer Terminal ~ x,000 HB Ferry Vessel LT Maintenance Reserve & ca ital ro'ects ~ 95,040 HB Ferry Facility Maintenance Reserve 40,040 Reserve for Projects Identified in Settlement A regiment 450,004 Admin and En ineerin x,400 Port payments far ARP overruns 144,440 reserve To#al Ex enditures ~ ,191,560 Pro'ected Ending Balance 256,gp~ city Council Attachment 'l0 to Public Hearing Agenda t#em #5-B IV os-~~.o8 CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Cauncil From: Debra Kurita City Manager Date: July 1, 2008 Re: Hold a Public Hearing to Adopt a Resolution Approving the Engineer's Report, Confirming Diagram and Assessment, and ordering Levy of Assessments, Island City Landscaping and Li .~g_ District 84-2~, All Zones BACKGROUND In accordance with the Landscape and Lighting Act of 1972, the City Council is required to annually appoint an Engineer and an Attorney to prepare an Engineer's Report and adopt a resolution preliminarily that approves the report, declares the City's intent to levy and collect the assessment, and sets a public hearing date on the proposed assessments. The resolution is required to be published at least twice in a local paper with a minimum of 45 days between the first publication of the City's resolution and the public hearing. 0n February 5, 2008, the City Council appointed an Engineer and an Attorney for the Landscaping and Lighting Assessment District 84-2 and authorized the preparation of the Engineer's Report. The City Council also preliminarily approved the Engineer's Report, declared an intention to order levy and collection of assessment, and set a hearing for July 1, 2008. DISCUSSION The Engineer's Report has been prepared in accordancewith Section 22565 etseq. of the California Streets and Highway Code. A copy of the Engineer's Report is on file in the City Clerk's office and at all Alameda Library branches. The report provides an annual budget to maintain the improvements within Zones 1 through l of Assessment District 84-2. The purpose of an assessment district is to provideforenhanced maintenance nottypically performed bythe City. The Engineer's Report provides an estimate of cost by each of the seven zones see attached maps} to be addressed forfiscai year 2008-2009. The zones and enhanced maintenance work are: Zone 1 -Lincoln Avenue between Sherman Street and St. Charles Street: This zone is responsible forthemaintenance ofthe landscaped median in the 1100 and 1200 blocksof Lincoln Avenue, including the utilities for operating the irrigation. For fiscal year 2D08- 2009, the property assessments will remain unchanged from the previous year's assessment. City Council Public Hearing Agenda Item #5-C oT-o 1-08 Honorable Mayor and July 1, Zoos Members of the City Council Page 2 of 5 Zones 2 and 3 -Webster Street from Central Avenue to Lincoln Avenue and ytilebster Street from Lincoln Avenue to Atlantic Avenue: These two zones work together and fund landscape maintenance, semi-annual sidewalk steam cleaning, and seasonal bannersldecorations. In addition, the West Alameda Business Association ~WABA} oversees a $55,000 annual contract, funded by the zones, for daily litter and graffiti removal, cleaning of the sidewalk and other public areas, weekly mechanical sweeping of the sidewalk, and associated supplies. Assessments have remained unchanged since the early 1990s. Currently, the revenues received from these zones cover only 53°/° of the total budget for Zone 2 and 4l%forZone 3. As previously reported tothe CityCouncil, duringthe pastfew years the budgets for Zones 2 and 3 have used reserve funds that accrued while the vtilebster Street Streetscape project was under construction. Last year, with the support of the WABA Board, ballots were mailed to property owners within the zones seeking approval to increase the assessments to cover the actual maintenance expenses; however, the property owners did not approve the increase. WABA does not support an increase in assessments this year, and prefers to continue to use reserves without reducing the maintenance expenses. Continuingto usethe reserves inthis mannercan be accomplished for up to two more years. If continued for just one year, the assessments paid by property owners would need to be increased by approximately 80°/° in Zone2and 106% in Zone 3. If continued for bath years, the reserves will be nearlydepleted and the assessments would need to be increased by approximately 90% in Zone 2 and 11l% in Zone 3. Alternatively, maintenance could be reduced in half, but this could drastically affect the appearance of the district. Since property owners did not approve similar assessment increases in 200?', staff has analyzed alternatives that assume property owners will approve a moderate increase in fiscal year2009-2010, with an annual inflation factoradjustment, and that reserves will be used over an extended period to allow time for the assessments to more closely meet expenses. These alternatives, however, all require that an immediate, and permanent reduction in maintenance expenses be made. The larger the reduction to maintenance expenses, the lowerthe required increase in assessments. Forexample, a 20% increase in assessments for fiscal year 2009-2010 would require a permanent maintenance budget reduction in Zone 2 by $10,000 and in Zone 3 by $13,000. By comparison, should a 33°/° increase in assessments be approved, the maintenance budget would need to be permanently reduced in Zone 2 by $7,500 and in Zone 3 by $10,000. Since an increase in excess of 20% could be considered significant by the property owners, staff has established the budget for fiscal year 20082009 based on property owners approving a 20°/° increase in fiscal year2009-2010 and a permanent reduction in maintenance expenses in Zone 2 by $10,000 and in Zone 3 by $13,000. This reduction would require that litter removal be reduced from every day to every other day, that the Honorable Mayor and July ~ , 2008 Members of the City Council Page 3 of 5 seasonal banners and decorations be eliminated from the budget and managed by WABA directly, and that steam cleaning of bus shelters be performed once a year prior to the Webster Street Jam. To address the reduction in service, businesses could be encouraged to perform the litterremoval on the daystha#the maintenance contractoris not performing this work. Staff has met with WABA representatives, and they agree with this approach. Zone 4 -Park Street from the Park Street Bridge to San Jose Avenue includincLareas of Vyebb Street,LSanta ClaraAvenue, Lincoln.Avenue,gnd Central Avenue: This zone funds landscape maintenance, semi-annual sidewalk steam cleanin , su lies, and seasonal 9 pp bannersldecorations. In addition, the zone, through the Park Street BusinessAssociation PSBA}, contributes approximately $54,000 to partially fund two, part-time employees who perform litterand graffiti removal and daily mechanical sweeping of the sidewalkand other public areas. Assessments have remained unchanged since the early 1990s. The revenues received from this zone cover 79°/° of the total maintenance budget. Similar to Zones 2 and 3, the budget forZone 4 has been drawing on reserve funds to cover the maintenance deficit. While PSBA had previously requested that a general assessment increase be considered for the fiscal year 2008-2009 budget cycle, there is concern that an increase would not be successful this year due to the current economic climate. An informal poll of the property owners has prompted PSBA to request that an increase be deferred until the fiscal year 2009-20~ 0 budget cycle. Without a reduction in maintenance expenses, the reserves are only sufficient to cover one additional year. As with Zones 2 and 3, staff analyzed alternatives that assume the property owners will approve a moderate increase in fiscal year 2009-200, with an annual inflation factor adjustment, and that reserves are used over an extended period to allow time for the assessments to come in line with expenses. A larger reduction to maintenance expenses will require a lower increase in assessments. For example, a 20% increase in assessments next yearwould require a permanent maintenance budget reduction in Zone 4 by$4,000. By comparison, if a 30% increase in assessments were approved next year, the maintenance budge# could be restored to the full amount. Since any increase over 20% could be considered significant by the property owners, who have not experienced an increase since the 1990's, staff has established the budget for fiscal year 2008-2009 based on a projected 20°/° increase in assessments being approved by property owners next year and a $4,000 maintenance budget reduction. This reduction would require that steam cleaning ofthe sidewalk be eliminated. Since steam cleaning is typically performed after special street events, PSBA would be able to fund this work from their special event revenues, resulting in no reduction in service. Staff has met with PSBA representatives, and they agree with this approach. Honorable Mayor and July 1, 2008 Members of the City Council Page 4 of 5 Zone 5 -Harbor Ba Business Park: This zone funds irrigation and landscape maintenance costs withinthe HarborBayBusiness Park~HBBP},including tree trimming, sidewalk and pathway repairs, and streetlight maintenance costs. The budget for this zone is developed in conjunction with the HBBP Association. Based on previous approval by the property owners, an automatic Consumer Price Index CPI}increase can be applied to the assessment. The revenues received from this zonewill coverapproximately9l°/° ofthe proposed fiscal year 2008-2009 maintenance budget. At the request of the property owners, the annual CP1 increase of 2.11°/°, which would increase revenues by $20,240, will not be applied for the fiscal year 2008-2009 budget cycle. Staff supports this request, as annual increases have been consistently applied since 1998, CPI increases will continue in future years, and there are sufficient long-term maintenance reserve funds available to fund the proposed maintenance budget. For fiscal year 2008-2009, the property assessment will remain unchanged from the previous year's assessment. Zone 6 -Alameda Marina Village Commercial Areas:, This zone funds irrigation and landscape maintenance costs withinthe commercial areasof MarinaVilla e, includin tree 9 9 trimming, sidewalk and pathway repairs, street lighting maintenance, and energy costs. The budget for this zone is developed in conjunction with the Marina Village Management group. Based on previous approval bythe propertyowners, anautomatic CPI increase is applied to the assessment. The proposed budget forthis district includes an annual CPI increase of 2.71°/°, which increases revenues by $9,126. Zone l -1100 and 1200 blocks of Ba,y Street: This zonewas created atthe requestofthe property owners who wanted enhanced maintenance fortheelm trees aloe Ba Street. 9 Y The revenues received from this zone cover approximately 90°/° of the to#al maintenance budget. At the request of the property owners, the assessments are proposed to be reduced from $350 per property to $150 per property. Staff supports this request, as there are sufficient long-term maintenance reserve funds available to fund the proposed maintenance budget. Forfiscal year2o08-2009, the property assessmentwill be $150 per property. BUDGET CGNSIDERATIGNIFINANCIALlMPACT The cost of maintaining the shoreline park and median area within Zone 5 is shared and budgeted in the Public Works Department for $13,011, the Chuck Corica Golf Complex for $13,011, and Recreation & Park Departmentfor$15,000. These costs are included within the operating budget for each department. Honorable Mayor and July 1, 2008 Members of the City Council Page 5 of 5 MUNICIPAL CoDEIPOLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. RECOMMENDATION Adopts resolution approvingthe Engineer's Report, confirmingdiagram and assessment, and ordering the levying of assessments for the Island City Landscaping and Lighting District 84-2, all zones. Respec mitte , atthew T. Naclerio Public Works Director ~~. ~~e~~ By: Marge McLean tai ~ Public Works Coordinator MTN:MM:gc Attachments 1. Zones 1 through l maps --1 4 Wit - t+ - t ~ ~ ~ ~ ~ Q ti v ~, ~ ~ ~ ~~ ~ `y w~~ . i - ~ ! t ~ O C R h~C ~ V 1 4 ~ ~ ~ .y y ti° n 4w ~ } ti ~ ~' ~ 4 9~~ q ti~ ~ ~ ~ y 'y ~ ~yY ~• 1 r N~w~?i~s x~~ ~~ ~ t i ~ ~ a ~ ` ~~ ti~ I ~ ~ ~~~ ~~ ~w~ ~W _ ~,1 ~yw~ ~I ~I o~v_rrv ~ 'ro• eDO ~'+ y " c ~ ~ ~ ~ ~ ~ ~ 4 ~y I ~ w a ~'c N ao-fac 01 ~ ~ o ~ ~o:'c . _ . ~ r---~ ~ ..ti - d ov.rrp oa-7aa ~ ~ ,;,~, ~ , .~ t u or~-Ao - oo-~da I • ~ `4 y a` ~+ a t ~ ^~ A ti ~r ~ k ,~ v ~~ - Q ~ a! ~~° 'yoor ~~ . - t e $ a a a ~ L a - C+O-J[JQ ~ 7 ~ ~ ~C ~ ~ , ~ {;~ ~ 4 .. y 0 ~L - Y 110-3'!!7 ~~ ry ~I ` ` `. `~~ - e V ~- a 4~ a ~ w . y w ~ ~ ;r ~ ~ _ ~..~ v v ..~"(~+ - ^ ~ :}0.11 ~ _ V[ O ' ' 3 0 4,~ w N ~ ~ . ~ ~ ~~ fl ~ . ., . . _ ., _. ~ -' _ '~~`~ a'~r =e~~` yr •at0 ~ FZrOrFla ~ ~ ,•y ,U ~ ~ . ~ ~ ~, ~ ~. n °~° .° °° ~ ~ a c a a a ~. ~ 9 +0 Cp q. d ~~10~G D O C 3 0 4 ~ ~ ~ q d o C fl d C +~ a s C R a a D ~ q w ~ ~ ~ ~ ~ 4 a q ~ ~ ; '~ ? M ~ h ni N 1 - ~ ~ A D 4 ~ p q o q D a f •~ ~ 4 D~ 0 o a q a a a ~ ~ an n q a~ ~, V ~ ~~i i- Rye . rrr r+~~~~.- . ~ ~ ~ n ._ ~ ~ ~ ~ ~ ~ ~ ~ ~ f ~ City Council . ~ ~ ~ Attachment to Public Hearing A d !t #8-C ~' ,' ' ~ • ; . ~. _....._..--- ....................-.. _ ~. .... gen a em 07-01-08 i ~ ~, , ~ ~~ ~ l ~ . ,~ . ~ ~ ~ b ~r ~ 5. :, I I It ~1~~[?~ r ~ O ~ ~c: v ~ 4 S.A ~ L ~ fi •~ ~ ~ 3 0~ yiri~.; .. ti V t•~ ~ ~ U y ~ `~ aaai a , 4 • '~ ~ C ~ 4 ~ • ~ ~~~ c~~s ,, ~ ~ ~~ ~ ~ i o ~ ~ . -~ p~ 'rti~r-'roa~c3~'xJ t~p-aaa ~ 4 ~ ~'b ~ ° ~'~' ~ . ,oI t • ~~ OD-IOO • ` y C`~0 A ~y ~ . ^• ~ ~ x ~I ~a- coa • 4 m-La . Y • N ~ _ ~lll4~~~ ~ 3 7 ~ ~';~ -fir - ~ E ~ ~ Ra-IOa 00-GiD ~ •~ ~ ~~ ~ -- as-~ao a~ ~~ ~~::~- 1 i~-~ ~ ~ as-caa ~-~~ 4 • ~ h~ ~ ~ N c~a-,~oo - ova-core ~~ ~- 'I oa-}uF . °~' ~oo-~--. - . • ~~1 N ~~~~' ~ r' S r A rN_ I7 a f - zip-czQ cv-•cn I ~~ . ~v- roo i i ~ xa-cao. od-f1o I u . •- ~ ~c- rcv ~}F - . of - oa-rvv ~ o ~ - ~ r ~` _ - - I~1 _ h~ Q~ a ~ r oo•rov rp-Z7D ' ~ ~_ - ~ i ~ ._ ~o-~oa .i ' . ~ - ~. zb - o~ ' .. -inq II ~i ,,~ i ,vtd1 i. ~ j _ .~ , 4r +a- f ~a t ~ ~t ~ y ~ ~~ ! ~ oa•CIC ~i ~ 1 ni ~ , ~J s ~I . ~~•SDO ~ W oa-yro . ~ ~ , I s14 ' ~I?N.:A?' N7~J.Vl~ . .J ~ r ' - ~ 1 • '+~ , 1 r , - ~ i• . .. ~ ~, r• .~.,__,_. _ ,. ....._ ....r. ~ ..~~., ... ,,, ._ .. + . 1 ~ ,~ ~ {~ w' 'l`rt w ~ T r ~ F ~i~fv ~ ~ otal~ - fi pre ~•v , f p - 1 ~~~ °1y~~ _ ~ n } • C~~~~ - . ~ M1 ~ ~ F" a nr ~` ~ 3 zl ~ Q ' j. ~ _ ~~ J • - w! ~ ... nv-gyp - ~, r i ; ' ~ nA-t1O ~ a f ~ ' w R~ 4 ~ y M ~a ~ o " p ca•r1o ~ ^ ' . ~ ~ ,^ _ ~ . - - '.. ~ • a ~n•n~ - a~-rip 1 R _ a' - DO.1017 ~ 1 ZD-tiDp ~ ~1 I 10-QZD ~ ~~ of - ~ pc1•rID CD•~VO ~, ~ ~y 0~ q! -»c i ' ~ .V • - ~ 3 _ ~ ~ ti ' • ~a- ~~ aa-.rv ~ ~ • `~V zv- am i . ~ ~ ~ ~ 1 • d Od-CIO ~ " . . ~ oa-coo ~ ~' oa; vra ~ q ` y 's ~ .. gq-rIp ~ ~ " ~ °1 . i ~ ~. 1 . ~ ~ ~~ . . I ~ ~ ~ to c7~ ~ . • ~ r ~ ~ ~, . t ~ 111 1~~1•,yyi ~ } 1 .}~y ~'~' I ~ - z ~oxa , ~ - 1 t: 1 ~?MS• +~ d3~w~1 Nn71 ~ 1. ' ~ i • - ,~'' n '~ o • • ~• ~ ~ ' ~ ~ ~~3 : ~+ a ! a7 ~.~ i w - ~ ' drw,~~^~t - _, , •• ~Gt • ~ ~ ~, ' {~ ~7NS Ica ~rrnrr~~+ay) 'n 4 ~ q~t-~ rt r M.I~IVI ' ~D^7Cd 681 O- OL9 , ~ b7~, -,OLD ~ ~ ;'cl~iM; - - e ~1 •R. • M• ~ ~ ply. ' Q " ~ ~1 ~••i=. xl • oa'f~v ~ ~ ~ ~I.;ri ;o. oa-ala ~ ~ ~! ~!.r r f ca-tra as-taa t y~~ 0 a a o .I •. ~ ~ a H ~ q Od•90iD w .; . ~I w ~ .~ r• r: ' ~ ti ! •1 i, ? "~ ~ ~ ~ o >4 o a n a ~ na~.ro 4 ° a o° a ~ a ~ a ~ G ~. i ~{ ~ C ~~ :. . ~ o .i• a oojDp ~ c •'3 ~ '6 ° ~C~q 4 ~ Q ~ ~ ~ ~ ! ? 3 ~~~I~ ~^ a ~~~ 4~ ~ • o~ qp ~ a c 31 ;S o ~ ° I! ~ ~ ~ ~ ,_ . o ,~ aa• t as oa-spa I ~ ~ ~ aT I , y pl aa~~ ~• ~ ~. --~.~ ~ - 1 ql ~o~rGD Ia•na ~ JO-?LO L9JQ-OLQ ,` T ~ nLt0 - rDL ,~ ~~ w 1 ~ an-arv ~ ~ : ~ 4 ~ 4 l ~~ W y C ~ . J ~ ~ oa-C!a `'~ ro • rya ~ ~ N ~ ~ . `C ~ ~ Y `" x~N~ ~ a ,a a Y C ~ ~ ~ , fi ~ :vr va-ara oo•kD ~ ~ , - ~ ~ ~ k ! `~ - ~ -~ E ~ vc saoj p~ • v~ ao- Ica • pl avsra a! , , ro• Gov . 1, ' _ , al va•.aa I ~ •! .. o9•.1D y - i ao•oiv; j _ _ - ~ ~ , ~ p- 7a'Ni.7 JY~ • . ~~~ `ya••aa ~ ~. ~" ~I •o tanl ~ ~ ~ ' , . a» ~ ~ ~ 1 . ~ ...~^~ ~ ~ :,^-TPA `~ ]Q• rCC I ~ , ~E - 4. • ~ i.~~''..2 ~ ~, o0•aCl i y-~Ca ~ - 1 I ~,;." ~INo~N~' Nor E~a•vza ~ ~ ~ - roal ) " ~ ' ti+ i ~a-Faa :a.~r0 ~:1 i ' - ~ - • „yam •~! Ja•co gp_,IO - ~ ! .~ ~ JD•r}aa! ~ I a;+: , I . - •'' ' ti - ',~~: . II as-o,a cq-r~o ~;`,'- ._ ~~~ ' {~ JC-aD ~ r.. . - : ~~ i - • • L + - ~:~ ~ : ~ ~~'~~ ~ _ +x ' 3 ~t ' - `. .. ~ /~ . Md •; r ~~ ~~ ~ S l~~h:r sir Q ~~}-I ~ ~ ^IV _ ~ v~P a ~ { ° ~t~r ^ o 0 k ~ ~ ~, ~1 p`w Kl~~o1 0 „ -.av~2t 0 ti 0 ~ ~ j ~~ ~i ~~~~ ~~. a i ~ ~ ~ 0 ~~+~I ~ y it .. ~ . I I .i It p 1 a 1 ~ w +' ~ ~ ~ ~ L ~ y ~ r y ~~ , ~~ ~ ~ .7 ~ . ~~ w ± •~ j ~1 1 ~ ~ V V ..1 ~ ~ ~ ~ ~ i k y ~ -_ ~ i 1 ~ L • • ~ •~ M J 1 ` 0 ti..~ r. ~ ~ . ~ t ~ _ ~ ~ _- +1 . ~ ~~ ~ ~ h I ~ t ~ f yI v q :z ~. ti ^ a ' ~ • ;r~ ' ,fir ~~~ ~- i ^., l • _ r . ' ~I !~ . I } 7 - . . ~~ 4 .. • ~ y ~ ~ ~ "Y . ,. .~ .:~:_, J• ~ F_, 1 ~ . ~~`~~~ ~~ ., ~,titi ~ . .~~ ~ .,. ~ .~ ~ ~ i~~y~~ • t~~ r ~ f ~ ~~ 1 ~^ V y y i R ^ A r R Y K 1 ~F , Z ': *•~ ~ f/ l*.~ a 1f ~ ° } ~ ~ / w ~ ~ ~ ~ ~ r ` ~ ~ ~. ` h ~~ ~~ ~ ~ r 1 \ ~ ti ~ 4 :,pQ~ ! t 4 ~ ~ ` w ~ •~ ~ ,~ ~,4 w u~ `r~~, J ; y t 41` ~11J << V ~ • ~•c~~ ~ `• •~ • 1 • f ti3~ ~ a ~ ~ ~, `" f r~'i t ~ ~~ 1 ' ~ ~ ~ . I 1 , ~ moo ~ ~ ~t o • , ' J ~ ~Vy .r Y ~V ~ u ry t ~ ~ } ` } t l ~ ~~r ~ ~ 4~ t 0 3 I ...~ . `~ r~ • • r. ~ - _. .~ - ~ ~ ~~...~. •.f. ~ ~ ~ - ~ .r y.. _~ ~ ' ~ ~ ~ ~.. r ' • ••~ ~ ~ ~ ~. - ~ .. .. ~ ..~..~ .. ~I ~ L.r by '~ ~ ~ ~-~ .~. a ..~.~ ... ..-~. i -_ -_ .. ..~..~. ~.~ .-~-.~. •. ~ ~ ~ I 1.~_• r _.. ... r... ~+1?'~ • ~ a • ~~ 't . ~ ~ SC . t a tC ~~~ Z. ~~~ a, ~ r t +~ t x ~, • it ~ 11.: ~'v ~ ~ a~n,~ d . ~ ~ x, ~ • ~ ~'°• ~ .a• .. w ~ e ~; a ~ ti~; Q;~ Q 4 .' ~ , Mir ~ ~ ~ i. ~~ 2 --rte' ~ - .~~ i a~ ~--h -a ~• • • ~ ti f l l Ix s • .,. 1 w n.r~ . I j l ~~ . s" ~ ;~ \J ~ ~ ~i p V y ~ ~ _ Q • - 1 a1 ~ . ~ -~j~t ~ ~ s ~ ~ t~ -- ~ r ~ ~~ ,, ,. + ~ ;~'4 . ~ , , ~ ~ ~~~ 1 . ~ ~~r ~~~ . I ~ ~ ~ ; ~-~~I _~ ~ °~~ ~~ ~` ~ ~ ~ ~~ ~ w Jq .. II1I~ r ~ ~q '~ ~ ~ ~ i _~ ~ i ~~ lill: x ~ ti ~ ~ ~ 4 ^ ~ u r . - r. ^ • r - ~ . ~ r . ~ j - { , j ~ - ~ 7 • .. ~ ~ i O Y . ~ ~ o ~ ~ ~ . ~ ~ o ~ ~ .. . ~ i T ^ ~ ~+~ ' ~ i ~~~ , ~ I ~ ` ,:;• • r r ~. r ~ - ~ .. ~' ~ti1 ' ~ Vim= ._ ~ . ~- I ~ ~ 1 -' ~ ~ . ~.. , • ~..r~ - . ' l .~~~ • ~~'+ .. ~ , r ~' ~ r yr ~ I F • av-o~D F _ • . 1 1 ~.x y~; ti wM7 ~! tiwy ' ~; ,k ~ • :`- oo-san ~ ov~ ` ~, 1 ; ~ ~ 1 ; ., ^ ,L . I,.. z y + ~ ~ h M • ~ W ~ W -~ 1 ~: ~ `~ . 1. ~ .• ` ~ `~ Q ' ~ ~ r r ~ ` '•jir ~ ~ w { ~ ~ ~ ~ , zit ~ ~ ~ .^ ''~ ~ ~ •c J ;~~ .~Tr J~ .- ~ ~/'~ z `mil .,~ • r ~~ , a~~r , ' , ~ x' ~.+ . ~'~~ • xx J ~ 1 r 1yl tii Yr 7 S{ ti r .` . {~• a t ~ ~.- ~ R~ ~r ~ 1~ ~ ~ ~ J ~ _1 e= + r ~~ ~ ~ ~" ' .. ~ .~ w r ~ ~, . - ~ r Z ~ ~ ~ m [~ - - fl~lrl _ ,. ..~~1 ,,, s x` ~~~~ •~'t t A • . oir• ~ I » ~I~~ 1 ~rl .. ~ K~[~~o~ ~~+ ~iF•+QI• r ~ a~ ~~ ~~ ~ i a(=, . ,. ~~oti ~;~~ wy~I • Illy; IIIE~ p ~ ~ , 1 ~ ~~ ' " ~~~ ~ ,. v s ~ ~ It ~ ~ x - ~ 1' „y] ~ ~I ,. i • x T . ti~ q n r ~ ~. - •~ hti ` . I ''~~`~, r~ ~~ 1 • _ , ~ ~, - c ` ~ - . • •~~S" r y ~ *' • ~ ~ ` ~ y ~ ~ '. :. ~, ~' :i~ w • • , !~ 3C • CC ~ + r •M r ~~ 1 • ~ r * till Y titti i ~ 1 ~ ~~ ~y w ~ 1 4 1• ~ 4 r = y ~ ~~ ~ ~ 1 ~y ~ 7 it 1 ~ ~ .. ~.. T.1 r r "11 T ~ '+ yy ~ ~; . • ~ ~~;. •~~;;~ r .~~, ~,1 ~I:• _ ~~R; .~,..~ ~~~ '~ ~~ ~ r~ # ~ ~ ~~ ~ - -'w ~i•.~ . = tl • -. rt, ~;. ~~i a aiwl ., n W M ~rr,v~ ,, =If... i =~t~atil 'Ja^~irrrrr~y.rrtitiM4 ~YK ~~~~ ' .r\•++rr+rrrrr r~r+r 11 ~~ I~r . r: ' ~ ~ a~ ~ *. w f ~ ~ ~ ~+~I ~1 • * rll•l{ y~ ..{rlr'~ .1a~.7~i Yr.1 ~ k {~ Q V .,*I...w.,.a~.~.•~.y...~.a Q kl '*+-w~.wvyrar«rarlaiarrrr ~ I I I ~j r 41 . • 9\*\q oaiaa.d • •vR\+LRrriyOq ~ r rS+t' h V antirlrq- ~ ~ r d f ~ I !t ~~ w ~ o „, {, . ~' , _ ~; ; o ~ f ~ ' a _a..a..~ ~~y~ ~ q,rnhwwwhwwtl - V r+•rrr rr^ rr+~ r - a • ~aa;~• u _ .iz C C. a ~ oiay^iaaa^~9 w ~~ :*:~ ^ 4a~aaq awano ~ rlOK4G4~ ~ M a^\4ad6i74^V R n ~ ~~ a c .,, ~ .... + et J •a •+4 w r~j.a~r~r.7 r~.a, ~~ , rw S r tM A ~ Qr HgrwM ~'~~' ~a~ ~~ V •+ 7"~ My11~•.J ~ y~ `L~IrwwehMM~4r1 ~ ~ . ~ .'". ~ w { nl `r ~ ~ ""J r1 ~~x L ;~ra9bsa0an~ d ~ ~ ~~ ~4 r~ 1'~r ywr.~wt•f0 y~ • ~ ~~• ` ~ wan .rr.tr•+vr.~vw w _ ~ ~+~±~+ 4R 7w~.6444oQ4 ~~ ~ • ~ t. ~ i 4 ~ ~ ~ ~ ~ ai ~ ~ '1 i n ~ o ~ a ~ ~ ~ q ~ ~~ra.,a,~aa a~ • ~ y r^ + \ ~ ~ p d ~ '~ ~ r ~/ - Ode » ~ ga440rrgVYri I ~ ~ l1 4 rtrt+r',r~.~r r 1 ~i - : ~~ ~' esq. ~~ ~dtioaaaaya.q ,f ti' ~ 4 ~ y e ' ,. ~ ~ !; r M~ r . M ~1 s C 11/ ~ 1~ ~ 0 ~ :~ ~ Y o ~ ~ ... ,. - !a ~ ra+sr ~ ra ~~ ~ • a.ww~rwr 7 .' ~.~ y aasai.^'~~'a~~. r \~ y rIN t . tl !+ _ .~ 1 ~~ ~~ - r ~~r _ ~~ dT1 Iti' w • ~ wl rl w w ~y~ ~ r ',+ ~~ I~ 1~~`a ~ ~ ~ O • - '~ ' ~ `'~ bill q'r'Y .'~.;'' J,,. •~ • r .~ ,~ r, qa..---.,, ., , . , _ .~ . . i 1 ~ A ^ . \ y =• +~ ~[+' r.~S r r~wyyAlA~wrrrwraOr ' >. ~ 4 ' ~ ~. a wr tirnwwrn~+~rrwyry `y ~ 'y ti~ a~ ii6ROigY04Y74V\0 , 7 y - ' • ~ V ~ r .~ ^ ti ^ ti M Yr ~ ~ 1 a ^ ~, Z` i+ ' . ~ ~ •'~ q .1 r • - • ri +a V l~•/q~~rrawilr~ww ~ y A - >, a ~; \R•=.-dr • p,g3394 ~a4aaaaiAp4p• ~.-'~no?+laa ,~~ , , e47o'1~a7a• ~~aoaoo.oava.~2a1^ovoo~•.ao .,..~...•'rrar.,•tir..rr:..~wrw+~r11~+~+r '• ~ +~• r+~ ±h ~ '~y.~r-aaa.ww..tirrw~..NrJ.~+.yyyyrr•~yr..~yM - ~ tia ~ 307OOdigad~agyw44Oaada404i40Ka40tf440 , O * ' ~. ~ M r ~ 4 r ~ ~ •' r O 'S1 1 i ~ - .i ~ r ~ 7~y~ ~ ~ ~ r *~ ' 0 . ya. v ~f V g} q ~ ' it 'y r ~ r~ rir~r~ ri rir~ ..~r~ alr4rar3ri ~~~ ~ y ~tAri.rA~r.r war rwr+-7r/~~+Yw~aH~'y1.a+rw~ ` 0 y } ~yrr~trrM+~gti+1441V4~a~r~r~l++rrrM- wrr.ry ~} ~ w ~It r ~ ^wd~~.a6'-ir..lggr~0404QiR~\C~\w4y4^4bi*\4V\o rt o0'~..y.9y.oay~ai4*i riq ' ~ ~~*a.'•rtw.tr~+^"'yr+`1F4wgtr.twrw++.+1r~..r4rrrwr r ~ a r,+rvrr+.+~vVr.rr...n~ wwrwyrKMlrrw~!*'~490g4r"*!~r ~r ,1 ~ •Oi0400uararrrr•frwariw0rO0g0\aa\r.~w4a*a\q • ~~. 1 ~! s a ,, ~ ,. ..-~.~ ;. •. ~r - Jy • .j tl 7 a. • S' 4f y; .ara .a+.ia .a•.• .a,.a~ •'.a~a .a , ~i `rw.rrr.+N~~~~wr,r.~wyw.ar wwir iw~rarrA tw.arri.a-h `~ +r. r~ r~w~Kyhwrw+rr+wA wnwtiy~ 4 A • r r 5 - ,. J . `ter ~~ raw .. - ~ ~ 1~~~y~yll 1 ~ ~1i~ ~4JY' ~ M ~' ~ F ~ ~'~ ~ .~ a~ ~~ ~ ~ ~ ~ 1~ ~ "~ ~ ~ z~pl ~ r ~ r ~ ~ Ir • 4 M-'SwV~ w • ~' +~5; • _ ~ wr .. I ~ ~f ~~ y rr~ \ ~ y 4 ~ y~ L ~. ~ a~ • '.- ~. ~, . 0 r ~~ 4 ~. ..~ .. ~ '' t~ u II ~ ~ :Sfi r~ . ` • ~ 01 M , ~~ ~ r r ~ 3 ~ '~ + tiV • .- ~VE ti •~~ 'a~ ~ 4y 7F ti4 << r ~ w ~ ~f . • ~ V .•~ ~r•'• r 7 ~ ~ .y ~ : S~ t r ~ , 5''~:'~' ~' ~ ~ ~ yr^ ~ ~ J ~ ~ r .Vf • y ~ ~ W y ~ ~ , ~~r l,'4 ~ y `` ++ .. . '' ~ '3 wy ~,f a , w ~ ~ ~ ~ ~ + ~ ~~ • ~~ ~ ~ LLB ,+ ~~ •h~'~ • ~ . ~ ~ I VV q ~ ~ ~~ ~~ .a ~ ~{ } ~ • ~ ~~ . ~ 'v ~ •~ • • 4 ~~ :_ 3 ,'' - `o I r y f ~ ~ ~,y r i= y r~ ..1~ .. s d- ~ yr+ ~ ~ . ~ ? ~ ~ D ~ ~ ~ _ - - . ~ _ V, ~ ~ ~. ~ ` F ' ~ ~~ ~ d . ~ 5 ~ . y ~irr ~~ ~ ~rf - r ~ r = y ~~1+~ ~ ~ ~ 1 ht ~ • J• ~ ~ 1 lny -J ,. •~• 1 • ~ ~ 7 ~ + ~ ~ y ~ ~ Y 1 7 'T ~ y ,'~~ ~ ti *- s ,~ • '3 ~ r~iu i 1 ~ ~ ~ ~ .~ +. ;. ~ ~ .. ~ 0 ~ `J~Nr • r„ .' ~ - ~ ~ F , ~. ;+•i••-'7+~.~ r: ...7'. .m .r. ~ ~ u ~ ~ '~i~ r... •a• ~. .. .-• ~ ~~:~i' ~ ~ ~ ~ !'. ~^e-~•r.•. ,.~~ .y. .. .~ ~ .-~.. ~i~~.... ~ ~" ~.~ ,. +•r 7'~r. n ,.y.•. ,.11. ..~. .. ~~.,.. .sr ..., .. .. ... _. _. _. r ~ _. ~~~ ~ ....._.. , ~....... ....-.. ,.._. ~~. ~... .-_ _. ..._...~ ...~~".;.. .~~..r.n. ..~.. .... .. .... ~..~~_.. ~. ..~..-. ...t. ..~~~~....nr~. ..~... ~. ~.~. ...~.r... r-....w.. n.... ..~~ ~~.....~.~....w......r.......r.~..r~.~~~... ' • ~ .. .~.~~........ w~~. ~..~...~...~«~~~~~..-.rte... ~ .~~...-..... .- -..... rr~~..-.~r....r~.~ni~..... ...,. ... .. .. ~. ar., ..~~. ~~ . ...~...... ... .r...~.~~•tiw..r....Y~ ' r-• ' TT ' + ~y • ~ ' ~ q~ ~ . ~ , ~ ~ • _ ~ d Ni. ~~. ~ ~ ~ ~q` ~ ,, ~ r '"° fl w w~M~~~ L `~ . ~ r ~~a~OC • •ua~~ - . v Y~~ r I k~R Q~~I~ ~ ' ~ ~, ~ ~ 4 .~~ i QI~ ~ ` G ' • ~ ~ ~ ~ ~ xia 41- J I ^'~ a Ml.i ~ ~ ' ~ ~j~ S i I a -' ~ ~ ~ ~4ti ~~ - _ {{ ~ I 1~ ~ , • ~ ~~ ti w ~L'f. 1 ~ ~~ ~ •• ~ ti ' ~ • ~ ... • ~ ' `' _ ~ ~ ~i r _ , . ~ y~ tiil T, ~ Y t _ 1I Q~ . ~ •~ ~~ _ ' ' ~ II f ~ /~ • r •~ Y • •~ not ; '".~`"'" ~ ,~ ~ ~ ' 7~•~Pr 1 ~ - x ' ~ ~7• y ~~ ~ w • ' Q~'~ i ~ ^~ ,~ ~ i~ti'l ititi ,1 •~V~~ ~'II ' - t.~ ~ ~ .C•rs'. ~. ~Il ~ \ \hiti J - ~tii~+~ ~ ; ~. c. +` r r DO•y1C f ~ I !Da=3~C • - •, • d~ `~.^• I, ~~~:d w +! • • 1 •r ~I+ • ~_r • • i J • \~ + ~Af ,mow „r •• .. •~ M ` ~ ., r . r, ~ . • ~ :.' arQ . , r. • - rr """"'` ~ - . ~ ~~ . - _ • ± ~~ • . • rrJ ~ ••r_ ~~~ S 1!1 Y ~ 11 ' . • , 1 • 1 ' •rr ' •\ -; i. 1 ~ 1 • ~, - A , • r .. •~ . ~ . ~ , J ~ • ~ r. . ~•r ti ~~~~ CITY OFALAMEDA RESOLUTION NO. E L ~° y !D °~ 0 a a APPROVING THE ENGINEER'S REPORT, CONFIRMfNG DIAGRAM AND ASSESSMENT AND ORDERfNG LEVY GF ASSESSMENTS, ISLAND CITY LANDSCAPING & LIGHTING DISTRICT 84-2, ALL ZONES ~ WHEREAS, by its Resolution No. 14t8~ a resolution directing re oration of Annual Re ort for Island Cit Landsca in an ' o p p p y p g d Lighting District a 54-2, this Council designated the City Engineer, as En ineer of Work and ~ ~ g.. ~; ordered said Engineer of Work to make and file a report en writing in accordance with and pursuant to the Landscaping and Lighting Act of X972; and WHEREAS, the report was duly made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular, whereupon it was determined that the report should stand as the Engineer's Repor# for all subsequent proceedings under and pursuant to the aforesaid resolution, and that on Tuesday, July ~, 2008, at the hour of 1:30 o'clock p.m., in the regular meeting place of this Council, Council Chambers, Alameda City Hall, 2263 Santa Clara Avenue, Alameda, California, was appointed as the time and place for a hearing by this Council on the question of the levy of the proposed assessment, notice of which hearing was duly and regularly published; and WHEREAS, at the appointed time and place the hearing was duly and regularly held, and all persons interested, desiring to be heard, were given an opportunity to be heard, and all matters and things pertaining to the levy were fully heard and considered by this Council, and ail oral statements and all written pro#ests or communications were duly heard, considered and overruled, and this Council thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a part of the Engineer's Report to pay the costs and expenses thereof. NOW, THEREFORE, IT IS RESOLVED, that: 'I. No vote of the property owners is required because proposed increases are allowed based on previous approval of the property owners owning more than fifty percent X50°/°} of the area of assessable lands within the District. 2. The public interest, convenience and necessity require that the levy be made. 3. The District benefited by the improvements are to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof, are as Resolution #5-C Ol-0 ~ -08 shown by a map thereof filed in the office of the City Clerk, which map is made a part hereofby reference thereto. 4. The Engineer's Report as a whole and each part thereof to whit: ~a} the Engineer of Vvork's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses in connection therewith; fib} the diagram showing the assessment district, plans and specification for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and ~c} the assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots and parcels of land in the District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from the maintenance, and of the expenses incidental thereto; is finally approve and confirmed. 5. Final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, the estimate of the casts and expenses, the diagram and the assessment, as contained in the report, as hereinabove determined and ordered, shall refer and apply to the report, or any portion thereof, as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, heretofore duly adopted or made by this Council. 6. The assessment to pay the costs and expenses of the maintenance of the improvements is hereby levied. For further particulars pursuant to the provisions of the Landscaping and Lighting Act of 1912, reference is hereby made to the Resolution directing preparation of Annual Report. 1. Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, this Council expressly finds and determines ~a} that each of the several lots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount, if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively, and fib} that there is substantial evidence to support, and the weight of the evidence preponderates in favor of, the aforesaid findings and determination as to special benefits. 8. Immediately upon the adoption of this resolution, but in no event later than the third Monday in August following such adoption, the City Clerk shall file a certified copy of the diagram and assessment and a certified copy of this resolution with the Auditor of the County of Alameda. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment roll opposite each iot or parcel of land the amount of assessment thereupon as shown in the assessment, The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County of Alameda, the net amount of the assessments, after deduction of any compensation due the County for collection, shall be paid to the Director of Finance of this City. 9. Upon receipt of moneys representing the County, the Director of Finance of this City of moneys in the City Treasury to the credit of an improvement fund the Director of Finance of this establish under the distinctive designation of the improvement fund shall be expended upon for improvements. ****~* assessments collected by Alameda shalE deposit the improvement fund, which City is hereby directed to District. Moneys in the the maintenance of the I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled an the 1 st day of July, 2008, by the following vote to wit: AYES: NOES: ABSENT: ABSENTiONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of July, 2008. Lora Weisiger, City Clerk City of Alameda CITY 4 F ALAM E DA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: July 1, 2008 Re: Hold a Public Hearing to Adopt a Resolution Approving the Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessments, Maintenance Assessment District 01-01 Marina Cove) .. _. BACKGROUND On February 5, 2008, the City Council, in accordance with the Landscaping and Lighting Act of 1972, appointed an engineer and an attorney for the annual proceedings associated with Maintenance Assessment District 01-01 Marina Cove}. The City Council also preliminarily approved the Engineer's Report, declared an intention to order levy and collection of assessment, and set a hearing for July 1, 2008. DISCUSSION The Engineer's Report provides the district budget for maintaining all improvements within the public right-of-way, and the park area for the Marina Cove subdivision shown on the attached map. The maintenance costs forthe improvementswere initially determined in conjunction with the developer, utilizing standard costs forwork. Costs are spread to the parcels by a per square foot basis. Based on previous approval by the property owners, an automatic Consumer Price Index CPI}increase is applied to the assessment. A 2.11°l~ increase in assessment, equal t0 the CPI increase for the San Francisco Bay Area, is proposed for this subdivision. No balloting is required. A copy of the Engineer's Report is on file in the City Clerk's office. BUDGET CONSIDERATIONlF1NANCIAL IMPACT The total annual operating budget for this district is proposed at $85,842, which includes a reserve for long-term maintenance of the sea wall, streets, sidewalks, and other facilities. City costs associated with the managementof the district and assessments are estimated at $2,500, which will be reimbursed by the district. There is no impact to the General Fund. MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE The proposed action does not affect the Alameda Municipal Code. City Council Public Hearing Agenda item #5-D 07-o~-os Honorable Mayor and Members ofthe City Council REC~MMENDATI~N July 1, 2048 Page 2 of 2 Hold a public hearing to adopt a resolution approving the Engineer's Report, confirming diagram and assessment, and ordering levy of assessments, Maintenance Assessment District 41-01 Marina Cove}. Respectfully submitted, Matthew T. Naclerio Public Works Director ~~~~~ By: M rge McLean (~, ~ Public Works Coo~diY~ator MTN:MM:gc Attachment 1. Marina Cove Subdivision Map ~ ~ ~ 4 3 L A ~ ~t . \ , ~I .J ~~ ' ~ ~~ ~. . ~' ~ ~~ , ~. .~ ~..t~ - ~ ~ J w r-- d t) ~" a 4 .,~ ~ ~ ~ ~~ N ~ rr~ • ~ ~ ,~ ~ ~ ' ~ " }~ r . 1dJ Vl ~ ~~ ~ ^ ~ ~~ ~"' O ~ V ~L~J N Zo°°~ ~ ~ ~ } ~• ~~ ~~~ ~~# OrW-. ~ ~ ~ ~ • ~ Q ~ #', ' Q~ ~~ , . U --r~- . ~~ ~ ~~ r , • .. r - r* F • , .~ y . ~ ~ n ~ { ~ . ~ .' I ~~ '~ ~ ~ ~ ~ •a. T ' N ^ , ~~ ~ f~ 11~ ~ ~ } ~ E I ~ ,. I ~ ~~ ~~4 ~~V~~t~ ]33~J.S Q~-188~~i ~ ~ _ 1 k ~ , .- z ~ ... ~ I f~ E ~ ~ , • a °` rp ~ I ai i .. w O ,~ 1. ~ r ~Ew • s ~ ~. . , # ~ . I I = ~ } ~~ 1 ~ Ems. . ~ .. ` r I ~ •r • 1 ~ ~ E ~ 1........ ~....Lrt.~ ... ~~ ~_...1... _. ~ .... ~ ., ~ .. :.. ~ .~,~,.. , ~ ~ s.... I -~ ~ I f ~ i m i ~ I I F ~ ~ r IC/ ' ~4 M1 ~ r7 ~ h'3 .~ r _ , ~ r k +~ i k i r r~ ~ ~€ I ~ ~s I lj~ ~ i s ~ ~ ~' I ~ ' i ~ ~ 6 ev I ~ o ~ ai ' so k e. ~o r ~7 .' s ~'~ ~ f ~ ~~~ .- s~ ~ n ` ~ h~~~a ~ n. rr rc ~~ ~ o w ~ L~rJ k ~ ~ ~ ° ~ ~~ r ~n~~r~~rrywr r rjr w~ww w+wr w,i r l . ~ ! , ~ r ~ ~ r `" /mfr ~~~~fl ~ ~ 1 ~ ~ 4 ~ ~L ~ ~ lil . {C ~ ~ ~ ~y m ~ ' o , r .1 _~ .. ~~ ~~~ ~ - . , . ~ ~, . rr , ~e~ ~ ~ ~ ~~ ~~ ~ ~ ei. ~ ~ •, ~~ ~ ~~ ~ ~:: .~ F ~~ ~ rtc ~ ~ q~ 4. .` ~~ ~ ~ ~ . i ~ ~ w~ . >x ~ ~ ~~ ~ ~ ~ ~ • ~ ~ ~ .. ~ ~ ~ ° ~ ~ ~ ncil . z ~ ~ City Cou ~ ~° _ ~ • ~ ~ Attachment to ~ ~ ~~ ~~ ~ ~ ~ ~ Public Hearin g a Asenda Item #5-D o~-o~-os CITY 4F ALAMEDA RESOLUTIGN NG. E a a~ ~. .~ APPROVING THE ENGINEER'S REPGRT, CGNFIRMING DIAGRAM AND ASSESSMENT AND GRDERING LEVY GF ASSESSMENTS, MAINTENANCE ASSESSMENT DISTRICT 01-01 MARINA COVE} WHEREAS, by its Resolution No.141$2, a resolution directing preparation of an Annual Report for Maintenance Assessment District 01-01 Marina Cove}, this City Council designated the City Engineer, as Engineer of Work and ordered said Engineer of Work to make and file a report in writing in accordance with and pursuant to the Landscape and Lighting Act of ~ 972; and WHEREAS, said report was duly made and filed with the City Clerk and was presented to the City Council for consideration; and WHEREAS, said Council considered said report and each and every part hereof and found that it contained all the matters and things called for by the provisions of said Code and said Resolution No. 14182, including; ~1}plans and specifications of the existing improvements and proposed improvements, ~2} estimate of costs ~3}diagram of the district, and ~4} an assessment according to the benefits, ailofwhichwasdonein theformand mannerrequired bysuch Code; and WHEREAS, it was determined that the report should stand as the Engineer's Report for afi subsequent proceedings under and pursuant to the aforesaid resolution, and that on Tuesday, July 1, 2008, at the hour of 7:30 o'clock p.m., in the regular meeting place of this City Council, Council Chambers, Alameda City Hall, 2263 Santa Clara Avenue, Alameda, California, was appointed as the time and place far a hearing of protests in relation to the formation of a maintenance assessmentdistrict pursuantto the City of Alameda's Maintenance Procedure Code, to said proposed improvements and the levy of the proposed assessment; and WHEREAS, it appears that notices of said hearings were duly and regularly published and mailed in the time, form and manner required by said Code, as evidence by the affidavits and certificates on file with said City Clerk; and WHEREAS, persons interested in objecting to the formation of said maintenance assessment district, or of said improvements, including the maintenance or servicing, or bath, thereof, or to the extent of the maintenance assessment district, or any zones therein, or to the proposed assessment or diagram, or to the Engineer's estimate of costs thereof, were given an opportunit .. y to be heard, and all matters and things pertaining to the levy were fully heard and considered by this City Council, and all oral statements and allwritten protestsor communications were duly heard, considered and overruled, and this City Council, Resolution #5-D 41-01-08 thereby acquired jurisdiction to order the levy and the confirmation of the diagram and assessment prepared by and made a partof the Engineer's Reportto paythe costs and expenses thereof. NOW, THEREFORE, IT IS RESOLVED, that: 1. The property owners owning mare than 50°/0 of the area of assessable lands within the District had not, at the conclusion ofthe hearing, filed written protests againstthe proposed levy, as a whole oras to any partthereof, or against the District or the extent thereof to be assessed for the costs. and expenses of the levy as a whole, oras to any partthereof, or against the Engineer of Work's estimate of costs and expenses, in whole or in part, or against the maps and description, in whole or in part, or against the diagram or the assessment to pay for the costs and expenses thereof, in whole or in part. 2. The public interest, convenience, and necessity require that the levy be made. 3. The District benefited by the improvements and will be assessed for said costs for the construction or installation of the impravements, including the maintenance or servicing, ar both, thereof, are situated in the City of Alameda, California, the exterior boundariesthereof,are asshown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference thereto. 4. That said district be, and is hereby designated as "City of Alameda Maintenance Assessment District 01-0~1" by which name it shall hereafter be referred to in all subsequent proceedings, including proceedings forthe levy and collection of assessments. 5. The Engineer's Report as a whole and each part thereof, to whit: ~a} The Engineer of Work's estimate of the itemized and total costs and expenses of maintaining the improvements and of the incidental expenses in connection therewith; fib} The diagram showing the assessment district, plans, and specifications for the improvements to be maintained and the boundaries and dimensions of the respective lots and parcels of land within the District; and ~c} The assessment of the total amount of the cost and expenses of the proposed maintenance of the improvements upon the several lots or parcels of land in the District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said improvements, including the maintenance or servicing, or both, thereof, and of the expenses incidental #hereto, is finally approved and confirmed. 6. Based on the oral and documentary evidence, including the Engineer's Report, offered and received at the hearing, this Council expressly finds and determines ~a} that each of the several Tots and parcels of land will be specially benefited by the maintenance of the improvements at least in the amount, if not more than the amount, of the assessment apportioned against the lots and parcels of land, respectively, and ~b}that there is substantial evidence to support, and the weight of the evidence preponderates in favor of, the aforesaid findings and determination as to special benefits. 7. Upon the adoption of this resolution, but in no event later than the third Monday in Augustfolfowing such adoption, the City Clerk shall file a certified copy of the diagram and assessment and a certified copy of this resolution with the Auditor of the County ofAlameda. Upon such filing, the County Auditor shall enter on the County assessment roll opposite each fot or parcel of land the amount of assessment thereupon as shown in the assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. After collection by the County of Alameda, the net amount of the assessments, afterdeduction ofany compensation due the Countyforcollection, shall be paid to the Director of Finance of this City. 8. Upon receipt of moneys representing assessments collected by the County, the Director of Finance of this City of Alameda shall deposit the moneys in the City Treasury to the credit of an improvement fund, which improvement fund the Directar of Finance of this City is hereby directed to establish under the distinctive designation of the District. Moneys in the improvement fund shall be expended upon forthe maintenance of the improvements. ****~* I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 1st day of July, 2008, by the following vote to wit: AYES: NOES: ABSENT: ABSENTI~NS: IN UVITNESS, VvHERE~F, I have hereunto set my hand and affixed the official seal of said City this 2nd day of July, 2448. Lara 1Neisiger, City Clerk City of Alameda CITY of ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: July 1, 2408 Re: Approve the Membership of the Fiscal Sustainability Committee BACKGRGUND On May 2g, 2008, the City Council discussed the potential establishment of a Blue Ribbon committee to provide policy guidance to the City Council to ensure Alameda's Fiscal Sustainability. The Council's discussion focused on the challenges facing municipalities like Alameda, the uncertainties of historic revenue resources, the mix of resource dependency, and the economic cycles that affect this mix of financial resources and the City's ability to deliver services. The Council appointed a subcommittee comprised of Councilmembers Matarrese and deHaan to establish guidelines and make recommendations regarding the scope and composition of the committee. Gn June 3, the City Council approved the formation of the Fiscal Sustainability Committee and the committee's scope of work and tasked the subcommittee with seeking out and developing membership recommendations for the committee, with the total number of members not to exceed 11. DISCUSSIGN The Fiscal Sustainability Committee will review all aspects of the City's budget, revenues, and expenditures, including the General Fund, Community Improvement Commission, Alameda Power and Telecom, Alameda Housing Authority, Alameda Reuse and Redevelopment Authority, and all non-discretionary and enterprise funds. Cver a six-month period of time, the committee members will become familiar with the City of Alameda's budget and associated services provided, including revenue generation trends, future years' financial obligations, past budget performance, deferred maintenance commitments, and funding for new or expanded city services. Finally, the committee will review real life case studies, such as the City of Vallejo's recent bankruptcy and the structural imbalance in the State's budget, in order to evaluate the City's current and future resource needs. The committee would then develop recommendations for the City Council on the best budget practices to use in the future. These recommendations would help the City Council develop its future fiscal policies and make decisions about resource allocation. City Council Agenda Item #5-E 07-o~-os Honorable Mayor and July ~ , 2008 Members of the City Council Page 2 of 2 During the June 3 discussion, the City Council agreed that the Council subcommittee should develop the list of members for the Fiscal Sustainability Committee. The proposed list is attached for the City Council's review and approval. BUDGET CnNSIDERATIaNIFINANCIALlMPACT The Fiscal Sustainability Committee will meet an average of twice per month for six months. Staff anticipates that Committee activities will collectively require several hundred staff hours over six months. The total cost for support services is estimated at $50,000. The Development Services Department has proposed $~ 00,000 for strategic planning in the FY 2008-09 Community Improvement Commission ~C1C} budget. Funds from this budget could be used for this purpose, provided the final State budget leaves redevelopment funding intact. Should the State choose to balance its budget by taking redevelopment monies, this funding could be in jeopardy, and General Fund monies would be required to fund this project. RECOMMENDATION Approve the membership of the Fiscal Sustainability Committee. Resp ctf submitted, ~, Leslie A. Little Development Services Director Attachment: List of potential members of the Fiscal Sustainability Committee Proposed Fiscal Sustainability Committee Members Kevin Kennedy City Treasurer (elected) Kevin Kearney, CPA City Auditor selected} Mike Henneberry Labor Lorne Zupan City Economic Development Commission Dave Hart Municipal Bonding Ray Shojinaga Actuarial projections Ron Silva Small Business owner Mattie Deacon Small Business owner Robin Riske Large Business representative Eric Cross Commercial Real Estate Steve Sorenson Residential Real Estate Tony Daysog Economic Consultant City Council Attachment to Agenda Item #5-E 07-0 ~ -os CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: July 1, 2008 Re: Adopt a Resolution to Approve a Revision to the City of Alameda Emergency Operations Plan, ,,_,. ,., ,,, . BACKGROUND The City of Alameda Emergency Operations Plan EGP}was first developed in the early 1980s. The original EGP was patterned after a format designed by the California Office of Emergency Services AGES}. This format, ca[!ed a Multi Hazard Functional Planning Guide, was designed to provide a plan for each of a variety of disaster scenarios. After the Oakland Hills Fire of 1991, a new approach to emergency management was recommended by DES, and a new format for disaster management was developed. This new approach, called an All-Hazard Guide, used a single plan to manage all disaster scenarios. The A!I-Hazard Guide incorporated the Standardized Emergency Management System ~SEMS}, the Incident Command System ~1CS}, and the Multi Agency Coordination System MACS}. In 1993, the City of Alameda EGP was revised to conform to this new format. The City Council adopted the latest version of the EOP in 2001. This revision provided needed updates to the plan, including the addition of several positions to the emergency management organization and the reorganization of several of the staff positions. This document, which is on file in the City Clerk's Office, should now be revised to include the adoption of the National Incident Management System ~NIMS} and the addition of hazard-specific functional annexes and supplemental appendices. DISCUSSION In the event of a large-scale emergency or a disaster, the City may experience disruption of normal conditions that may require the activation of the City's emergency management organization. The emergency management organization is comprised of department directors, managers, and some supervisors who are assigned to specific duties within the emergency organization as outlined in the EOP. Grace activated, the emergency management organization will be responsible for developing an incident City Council Report Re: Agenda Item #5-F 0?-01.08 Honorable Mayor and July 1, 2008 Members of the City Council Page 2 of 3 action plan every 12 to 24 hours during the incident that will identify specific goals and objectives to be met in a specified time frame. Additional activities include maintaining situation and resource status, planning for projected needs ahead of the events of the emergency, procuring and allocating resources and supplies, and managing all records of the emergency operations. The EGP is a guide that provides job-specific information and reference material to City employees and assisting organizations, such as the American Red Cross. The plan details clear lines of authority, individual responsibilities, and activity specific reference material. The EGP is in compliance with Federal law through the City's recent adoption of the National Incident Management System ~NIMS}. It also complies with State law advising, but not requiring, local governments regarding the development, training, use, and format of an EDP. The law states that a municipal government that wants to apply for disaster assistance from the State must: • Have and use an Emergency Gperations Plan • Identify and use an Emergency Gperations Center • Receive training in, and use, the Standardized Emergency Management System ~SEMS} • Keep accurate documentation of the costs of the event This revision of the EGP provides two bread improvements: the plan is now NIMS compliant; and the plan format has been altered to include functional annexes and supplemental appendices. The basic design of the plan still conforms to the State's recommended All-Hazard Guide format. Revisions to the EGP reflect current needs and recently identified issues. Basic SEMSINIMS training will be provided via the Federal Emergency Management Agency's Emergency Management Institute SEMI}, which offers computer-based online training. The Fire Department's Disaster Preparedness office will provide classroom- based tabletop training exercises; this training includes roundtable exercises where students discuss solutions to various disaster scenarios with the assistance of the instructor. Additional, off-site training is recommended for the key members of the emergency organization at EMI's facility in Maryland; this training is a five-day course in disaster management. BUDGET CGNSIDERATIGNIFINANCIALlMPACT The EGP revision was funded in part through a $10,004 grant from the Alameda County Gffice of Emergency Services. The City's portion of the expense was $3,808 and was included in the Fire Department's FY 2006/2007 budget. Honorable Mayor and Members of the City Council July 1, 2008 Page 3 of 3 The basic SEMSINIMS on-line training will be provided through EMl at no cost. Fire Department personnel will provide the tabletop training; funds for this purpose are included in the Fire Department's FY 2008/2009 disaster preparedness personnel budget. All expenses to attend the disaster management training at EMI are fully reimbursed by the federal government. MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE The proposed resolution does not affect the Alameda Municipal Code. RECOMMENDATION Adopt the resolution updating the City of Alameda Emergency Operations Plan. Respectfully submitted, David A. Kapler Fire Chief ~, ~~ .. By: Ricci Zo b k Acting Di ' ion ChieflDisaster Preparedness Coordinator r E L 0 v a CITY OFALAMEDA RESOLUTION NO. UPDATING THE CITY OF ALAMEDA EMERGEN CY OPERATIONS PLAN BY ADDING THE REQUIRED NATIONAL INCIDENT MANAGEMENT SYSTEM ~ NIMS COMPONENTS AND 1NC ,_ ~ } LUDING FUNCTIONAL ANNEXES AND SUPPORTING APPENDICES V~IHEREAS, the City of Alameda Emergency Operations Plan "EOP" } ~ } was developed in the early 1980 s; and ~IIIHEREAS, in 1993, the City of new format designed by the California utilizing the Standardized Emergency incorporates the Incident Command Coordination System MACS}; and Alameda EOP was revised to follow a Office of Emergency Services (OES), Management System (BEMs) which System (ICS) and the Multi Agency U1lHEREAS, the City of Alameda's EOP is in compliance with the State of California !aw that advises, but does not require, Local governments to develo p~ use and train pursuant to an EOP; and VIIHEREAS, revisions to the EOP have been ongoing to reflect current needs; and UVHEREAS, it is necessary to revise the City of Alameda Emer enc . g y Operations Plan to add the required National Incident Mana ement S stem g Y ~N1MS} Components and expand the EOP to include functional annexes and supporting appendices; and VIlHEREAS, Section 2-15.8 Emergency Plan} of the Alameda Munici al . p Code states that the City of Alameda Emergency Plan shall take effect u on . p adoption by resolution of the City Council. NODU, THEREFORE, 8E IT RESOLVED by the City Council of the Cit y of Alameda that the City of Alameda Emergency Operations Plan is hereb . Y amended to include the required integration of the National Incident Management System ~NIMS} components, and the additions of functional annexes and supporting appendices. **~~** Resolution #5-F 01-p~-OS !, the undersigned, hereby certify that the foregoing Resolution was dul . y and regularly adopted and passed by the Council of the Cfty of Alameda in a regular meeting assembled on the ~ st day of July, 2008, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the sea! of said City this 2nd day of July, 2008. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Counci! From: Debra Kurita City Manager Date: July 1, 2408 Re: Accept the Golf Complex Master Plan Report and Con:~ider the options for Future Gperation of the Chuck Corica Golf Com lex BACKGROUND !n early 2401, the City retained a consultant to conduct a comprehensive operations review of the Chuck Corica Golf Complex in order to protect, preserve, and enhance this community asset and ensure its economic viability. The National Golf Foundation NGF} began its review in the spring, and the final report was submitted in early September 2407. On January 2, after reviewing the report and hearing extensive public input, the City Counci! adopted motions to: 1. Allocate funding to complete a master planning process for the facility with the assistance of NGF. 2. Direct staff to work with NGF to analyze the cost saving and revenue enhancing options recommended by the Golf Commission. 3. Request that staff explore options for identifying cost savings far FY 201-2048. 4. Direct staff to work with NGF to develop a request for proposals to explore afl options for future operation of the Golf Complex. DISCUSSIGN The City entered into an agreement with NGF in February 2005 to complete the master planning process, and NGF began its work in March 2008. Representatives from the consulting firm met with the Golf Commission and staff prior to beginning their work in order to gain insight and direction. The outcomes of these meetings, along with the direction from the City Council, formed the scope of work for the project. The deliverables included: • Preparation of a business and marketing plan designed to maximize revenues as well as the total number of rounds played. • Consideration of alternative sources of funds to increase revenue, including potential advertising and lease options as recommended by the Golf Commission. • A detailed review by a golf architect. City Council Agenda Item #5~G 07-01-08 Honorable Mayor and Members of the City Council July 1, X008 Page 2 of 3 • Analysis of master planning options, including reconfiguration of the existing course layouts. • An estimation of projected costs for options identified through the master planning process. while NGF was conducting their research and compiling their master plan, staff continued to review all aspects of the operation in order to identify and enact cost- savings measures. As a result, both the General Manager and Golf Services Manager positions remain vacant, and both full- and part-time staff have been reallocated to ain ., g operational efficiency. Pursuant to the direction given by the City Council and the Golf Commission, NGF examined measures to enhance revenues and reduce costs under both the continued self-operation scenario as well as the privatization scenarios. The measures anal zed . Y En conjunction with both the lease scenario as well as the self-operation scenario include sale of on-facility advertising, surcharges or fee increases to fund improvements, and a lease of the Mif Albright course for a recreational use orfor avisitor-serving commercial use, such as a hotellconference center. NGF also analyzed potential cost-savin . 9 measures, including staffing reductions and acreage reductions. The proposed Master Plan sets forth a program of physical improvements that NGF concludes would be necessary to maximize the value of the facilities as a golf course asset. The Master Plan concludes, as did NGF's previous operational review, that self- operation by the City is not a viable option for sustaining the Golf Complex over the Ion . ., g term. The Plan also notes that even if the additional revenue-generating and expense- reduction opportunities identified by the consultants are implemented, the increasin 9 costs of labor and the lack of commercially competitive management will erode the financial viability of the Golf Complex operation over the long term. The Master Plan recommends as a minimum step that the Gity issue a request for proposals for a lease of the facility to an experienced private golf course operator. The Plan also identifies a phased approach to renovating and revitalizing the physical attributes of the facility, concentrating on the initial restoration of the Earl Fry 18-hole course and phasing the replacement and renovation of the Jack Clark course over a longer five-year period. The resulting golf complex would be a much mare flexible and modern facility. Finally, the Master Plan concludes that even with a private lessee, it will be difficult to finance the required physical improvements, estimated to cost approximate) $11 ., y mEll~on. To strengthen the Golf Complexs ability to generate revenues, the Master Plan recommends that the City consider entitling the Golf Complex lessee to develo a .. p visitor-serving commercial use such as a medium sized hotellconference center alone or in conjunction with recreational amenities. The Plan suggests that this t e of use . .. yp would have significant synergies with the existing golf operation and would brie .. g additional rounds of play as well as cash flow to support investments in h sical . py improvements to the Golf Complex. A lease of the golf course facility to a rivate p Honorable Mayor and July 1, 2005 Members of the City Council Page 3 of 3 operator could be accomplished with a City Council ordinance; however, along-term private use of any part of the golf course for non-recreational purposes, such as a hotellconference center, may trigger the obligation of the City to replace the golf or park property with property of comparable size, utility and improvements, under Charter Section 22-12, or otherwise to submit the question to a vote of the electorate of Alameda. BUDGET CONSIDERATIONIFiNANCIALlMPACT As detailed in the NGF Operational Review, the number of rounds and revenue continued to decline at an accelerated pace during the last six months of the current fiscal year. As of May 31, 2008, the number of rounds played has declined by approximately 12,500 as compared to the previous fiscal year, and the operational shortfall stands at $170,000. This loss is reflected in the Golf Enterprise Reserve, which contains approximately $1.2 million as of May 31, 2008. The $80,000 cost to complete the Master Plan was also funded by the Reserve. In the event that the City Council elects to proceed with the preparation of a Request for Proposal for an outside operator to manage the complex, an additional $20,000 would need to be allocated from the Golf Enterprise Reserve. Should the City Council elect to place on a future ballot the question of the visitor- serving development at the course, there would be an additional cost of approximately $3,000 far the publication of the measure. RECGMMENDATIGN Accept the Golf Complex Master Plan Report and consider the options for future operation of the Chuck Corica Golf Complex. Specifically direct the City Manager to implement the following Master Plan recommendations: 1. Issue a Request for Proposals to secure along-term operator for the Chuck Corica Golf Complex. 2. Issue a Request for Proposals for an Interim Operator in order to reduce costs immediately. 3, Define options and identify the actions necessary to implement the Master Plan recommendation regarding the hotellcanference center development. Respectfully submi d, Dale Lillard, Director Alameda Recreation, Parks & Golf Operations cc: Chuck Corica Golf Commission X400 K STREET SACRAMENTO, CA 95814 PH: ~~ I G) 658-8z0O I=x: ~} 1 G) 658-824Q ~~ oFEA aUE C~TTTFC _ RCCFIVED v 1 1 L L v WWW.CACITIF.S.QRG cuU~ JUN Please review this m~~Qc~~reful~~ New procedures were adopted in 2006 rega~iTn`~ (~~~n~~ ~b~f voting delegates and alternates and voting at the Annual Conference. June 13, 200$ T0: Mayors, City Managers and City Clerks RE: DESIGNATIGN GF VGTING DELEGATES AND ALTERNATES League of California Cities Annual Conference -September 24w27, Long Beach The League's 2005 Annual Conference is scheduled for September 24-27 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting, scheduled for 5:30 a.m., September 27, at the Long Beach Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. in the event that the designated voting delegate is unable to serve in that capacity, your city may appoint up to two alternate voting delegates. In 200b, the ability to appoint up to two alternates was the result of approval of a League bylaws amendment that increased the number of voting delegate alternates from one to two. Please complete the attached Voting Delegate form and return it to the League's office no later than September 5, so that voting delegatelalternates records may be established prior to the conference. At the conference, voting delegate forms may be returned to the Voting Delegate Desk located in the conference registration area. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form aff rming that the names provided are those selected by the city council, Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. At least one must be present at the Business Meeting and in possession of voting card in order to cast a vote. Voting delegates and alternates -more- CouncilCommunication #S-A 07-01-08 are requested to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegates Desk. This will enable them to receive the special stamps on their name badges that will admit them into the voting area durin the g Business Meeting. • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city off vial, • New Seating Protocol during General Assembly, At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special stamp on their name badge identifying them as a votin g delegate or alternate. If the voting delegate and alternates wish to sit together, they should be sure to sign in at the Voting Delegate desk and obtain the special stamps on their badges. The Voting Delegate desk in the conference registration area will be open September 24, 25 and 26, and prior to the Business Meeting on September 27. The conference registration area will open at 12:00 p.m., on September 24, at the Long Beach Convention Center. The Voting Delegate desk will also be open at the Business Meeting, but not during a roll call vote, should one be undertaken. The voting procedures that will be used at the conference are attached to this memo. Please share it and this memo with your council and especially with the individuals your council desi aces as . ~ your city s voting delegate and alternates. once again, thank you for completing the voting delegate and alternate form and returnin it to g the League office by September 5. If you have questions, please call Mary McCullou at X916} 655-8247. Attachments: • 2005 Annual Conference Voting Procedures • Voting DelegatelAlternate Form ~ o EAGUE CITIES X400 K Street, Suite 400 • Sacramento, California 9584 Phone: 9~ 6.658.8200 Fax: 9~ fi.fi58.8240 www,cacities.org Annual Conference Voting Procedures 2008 Annual Conference l , are City Une Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2, Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. we encourage voting delegates and alternates to sign in at the Voting Delegate Desk so that they may receive a special stamp on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. only those individuals who are voting delegates for alternates} and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card maybe transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is not either a voting delegate or alternate. b. Voting Area at Business Meeting. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission will be limited to those individuals with a special stamp on their Warne badge identifying them as a voting delegate or alternate. If the city's voting delegate and alternates wish to sit together, all should sign in at the Voting Delegate desk and obtain the special stamps on their badges. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. LFEAGUE CITIES CITY: 200$ ANNUAL CONFERENCE VgTING DELEGATEIALTERNATE FgRM Please complete this form and return it to the League office by September 5L20o$. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation, As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this special area will be limited to individuals voting delegates and alternates} who are identified with a special stamp on their conference badge. 7f your city's voting delegate and alternates wish to sit together at the Business Meeting, they are all encouraged to sign in at the Voting Desk in order to obtain the identifying stamp that will admit them to the special voting area. 1. VgTING DELEGATE Name: Title: 2. VgTING DELEGATE -ALTERNATE 3. VgTING DELEGATE ~ ALTERNATE Name; Name: Title: Title: PLEASE ATTACH CUUNCIL RESgLUTIgN DESIGNATING VgTING DELEGATE AND ALTERNATES. ATTEST ~I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate. Name: Phone: Title: Date: . Please complete and return by September 5 to: ~~w~-~w^ w~~n ~ ~ ~ ~ ~.~~~~ League of California Cities ATTN: Mary McCullough 140 K Street Sacramento, CA 95814 FAX: (916) 658-8240 AC2 Q08VotingDelegate Letter. doc UNAPPROVED MINUTES 4F THE REGULAR MEETING GF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHGRITY Wednesday, June 4, 2008 The meeting convened at 7:U4 p.m. with Chair Johnson presiding. .. 1. RGLL CALL Present: Chair Beverly Johnson Boardmember Doug deHaan Boardmember Frank Matarrese Boardmember Marie Gilmore Vice Chair Lena Tam Z, CGNSENT CALENDAR 2-A. Approve the minutes of the Regular Meeting of May 7, 2005. 2-B. Approve the First Amendment to the Lease Agreement for St. George Spirits at Alameda Point. 2-C. Approve a Second Amendment to the Agreement with Marc Associates to Extend the Term for Seven Months and Add $45,000 for a Total Budget of $120,000 for Provision of Intergovernmental Relations Services. Vice Chair Tam abstained from Item 2-A May 7 Minutes} because she was absent from that meeting. Approval of Item 2-A was motioned by Member Matarrese, seconded by Member Gilmore and passed by the following voice votes: Ayes: 4, Noes: 0, Abstentions: 1. The balance of the Consent Calendar was motioned by Member Matarrese, seconded by Member Gilmore and passed by the following voice votes: Ayes: 5, Noes: 0, Abstentions: 0 3. REGULAR AGENDA ITEMS 3-A. Alameda Point Update Debbie Potter, Base Reuse and Community Development Manager, provided an update focusing on legislation approved by the House, and pending in the Senate, regarding the conveyance of Alameda Paint. Staff worked with the Navy to pursue this legislation because they felt it was necessary to streamline the conveyance of the property. Since 1893, there have been lots of barriers and the strategy was to look at an approach that would be as efficient as possible in conveying the property. The legislation outlines three possible options: 1 } take the June 2006 negotiated draft term sheet with the Navy and provide a timeframe for allowing SunCal to work with the Navy and ARRA on a Term Sheet that works for them to convey the property; 2} provide a land price formula that SunCal could elect to pursue if they were interested in that land price formula or felt that they couldn't work out a Term Sheet with the Navy on conveyance terms, and; 3) in the event the master developer withdrew, allow the ARRA to work with the Navy to auction the property. Special legislation is necessary due to public trusts lands which preclude the Navy to auction the property on its own. If the bill passes, it will go into effect on October 1St Member Matarrese requested that staff provide more detailed information under `budget consideration (fiscal impact', i.e., how much did we spend, did we exceed budget, etc. Ms. Potter explained that all the activities undertaken by staff and consultants to prepare the legislation is an eligible reimbursement activity pursuant to the ENA with SunCal, that all costs are borne by SunCal. Member Matarrese would like to see these details in the staff repart. He also asked about the activities SunCal is currently undertaking. Ms. Potter discussed that SunCal is particularly focused on examining sea level rise on Alameda Landing and Alameda Point, fill and geotechnical grading, updating the infrastructure numbers and hoping to have an updated proforma in 2-4 weeks that reflect those numbers. SunCal is also working on scheduling community meetings at the end of July or beginning of August, and on Sept. 19, their Development Concept is due. Member deHaan was hoping for more detail or progress report on each of the myriad activities that SunCal is doing. Ms. Potter explained that staff heard the desire expressed by the Board last month for a detailed progress report. She stated that SunCal will be back next month with a detailed update the Board is looking for, Member deHaan clarified the purpose of the options of the legislation and Ms. Potter affirmed his clarification. Vice Chair Tam asked for clarification on the consent calendar item just approved regarding increasing Marc Associates' budget. Ms. Potter confirmed that Marc Associates is the firm that worked with staff and the Navy on this legislation, and that their entire effort is covered under the contract amount of $120,000. In an effort to understand our coalition partners and how we are stacked in the bill, Vice Chair Tam commented that the Alameda Point legislation Section 2551 is a small piece. Ms. Potter explained that the entire bill is approximately 1000 pages long and Alameda Point is sandwiched between a number of other bases fall branches, not just the Navy -including Army, Air Force, etc.} across the country that also have special legislation. David Brandt, Deputy Executive Director further explained that, in Washington DC, there are two acts: the Annual Defense Authorization Bill and the Annual Appropriations Bill, and there cannot be an Appropriation for any activity without first having Authorization. He stated that Marc Associates also works with the City and County of San Francisco and the League of Cities. Chair Johnson commented on how effective Marc Associates has been on this defense legislation. 4. ORAL REPURTS 4-A. Ural report from Member Matarrese, Restoration Advisory Board ARAB} representative. Member Matarrese reported that there was no RAB meeting between the last ARRA meeting and this one. He did attend a walkthru of some of the sites on Saturday and has photos to share. Member deHaan also attended the tour, which he said was presented as an overview on the remediation of the sites, but the tour was sidetracked and the focus was more on the fish and wildlife activities. 5. URAL CUMMUNICATIUNS, NUN~AGENDA PUBLIC COMMENT} There were no speakers. 6. CUMMUNICATIUNS FRAM THE GOVERNING BUDY None. 7. ADJOURNMENT Meeting was adjourned at 7:22 p.m. by Chair Johnson. Respectfully submitted, Irma Glidden ARRA Secretary Alameda Reuse and Redevelopment Authority Interoffice Memorandum To: Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority From: Debra Kurita, Executive Director Date: July 1, 2005 2-B Re: Approve a Sublease for Stafford Stafford Sent Packing at Alameda Point BACKGROUND The Alameda Reuse and Redevelopment Authority ~ARRA~ governing body approves all Alameda Point subleases with a lease term greater than ane year. The proposed sublease for Stafford Stafford Sent Packing is for three years, plus two, one-year options to extend. T)T~~C~T T,~~T~1N Attachment A describes the business terms for the proposed sublease renewal for Stafford Stafford Sent Packing in Building 61 I. The rent for STAFFORD STAFFORD SENT PACKING is $6,000 annually, or $0.50 per sq. ft. in the first year and a 3% increase each year in the subsequent years, including the option period, for real estate staging and support services use. Building 61 I is in fair condition. Stafford Stafford Sent Packing has requested a lease for three years plus two, one-year options to extend the lease. There is language in the lease that once the extension has become operative, the lease can be cancelled with a 90 day written notice. In accordance with the Exclusive Negotiating Agreement, this Lease has been discussed with representatives from SunCal Companies and has their concurrence. BUDGET CONSIDERATION 1 FINANCIAL IlVIPACT This lease will generate $6,000 in the first year. These funds will be retained by the ARRA. RECOMMENDATION Approve a sublease for Stafford Stafford Send Packing at Alameda Point. Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority Re , ec lly submits d, ~' f Leslie Little Development Services Director { By: Nanette Banks Finance & Administration Manager July 1, 2008 Page 2 Attachment: A. Proposed Sublease Business Terms B. Site Map ATTACHMENT A PROPQSED SUBLEASE BUSINESS TERMS TENANT BUILDING SIZE (SF) TERM RENT Stafford Stafford Sent 611 1,000 3 yrs + Two 1 yr $500/mo. Packing Extension O tions ~ ~ Hn/ ~ L~ Ir l I n W ~~I ~ ~ D ~ U J 1 JD ~~ J ~ 1 ~' J i~ i J ID ~~ ~~ ~J 0 O O .~ ~ ~ ~ 3 0 0l ~ ~ ~~ 3 522 C'~ `D L~OC ~ ~~ ~ 35 W Q W z Q 3 ~i ~~ J Q Q rI- VJ ~S~ I ° ~__~% ,lb'M Wd NFid .~ ~c L ,_ ~ ~ ~ ~ ~ ~ •~-+ ~ C ~ ~ ~ ~ ~~ C ~' ~- Q ~~ ~w ~~ Alameda Reuse and Redevelopment Authority 2-~ Interoffice Memorandum To: Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority From: Debra Kurita, Executive Director Date: July 1, 2008 Re: Accept a $128,000 Grant from the Federal Office of Economic Adjustment in Support of the North Housing Parcel Screening Process and Authorize the Executive Director to Execute Related Documents BACKGROUND On November 5, 2007, the Navy declared an additional 42 acres at the former Naval Air Station Alameda Alameda Point} as surplus. The property, referred to as the North Housing Parcel, was previously used by the Coast Guard, The surplus declaration triggers a legislatively prescribed screening process created by the McKinney-Vento Act. This act requires the Federal government to prioritize any military surplus property to meet homeless needs for both housing and services. The screening process is used to solicit, evaluate, and accommodate homeless assistance requirements and then, subsequently, public uses in planning and implementing the reuse of any surplus property. The Alameda Reuse and Redevelopment Authority ARRA}, as the Local Redevelopment Authority ~LRA}, is responsible for conducting the screening process. nT~r.Tr~~~nN The ARRA applied for financial assistance to underwrite the North Housing screening process from the Federal Office of Economic Adjustment ~OEA} in January 2008. The OEA was established in 1961, within the Department of Defense, to work with communities adversely affected by defense program changes. OEA provides hands-on technical assistance and funds economic adjustment planning activities. On June 12, 200$, OEA approved the $128,000 grant request. The funds are budgeted as follows: Contractual Services -Homeless Needs Analysis $ 31,500.00 Contractual Services -Technical Assistance for Review of Notices of Interest $ 20,000.00 Contractual Services -Community Reuse Plan Amendment Planning Process $ 75,000.00 Material costs and osta e $ 1,500.00 Total OEA Grant $ 128,000.00 As indicated by the OEA grant budget, the screening process for the North Housing Parcel includes several tasks for which consultants were hired. PMC World, an Oakland-based consulting firm, was retained to prepare a Homeless Needs Assessment, which was accepted by the ARRA in March 2008. Subsequently, five organizations submitted Notices of Interest to reuse portions of the North Housing Parcel to meet homeless needs and certain other eligible Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority July 1, 20aS Page 2 uses public park and self-help housing}. The five organizations, along with the proposed projects, will be evaluated by staff and Strategic Economics, a real estate economics consulting firm, as part of the screening process. Finally, EDAW, a planning and environmental consulting firm, will implement the public process to amend the 1996 NAS Alameda Community Reuse Plan Reuse Plan. "Amendment #1: Main Street Neighborhoods Update" will address the reuse of the newly declared 42 surplus acres and also include an update of redevelopment efforts in this sub-area of NAS Alameda. The Base Realignment and Closure Act requires community outreach and opportunities for participation in the reuse plan amendment process, which will include two public workshops in Summer 2008. Based on community feedback regarding alternative reuse strategies, staff will submit "Amendment #1;Main Street Neighborhoods Update" to the ARRA for its consideration at a public hearing in October 2008. PBC and homeless accommodations that are consistent with the preferred reuse strategy far the property will be required to execute a legally binding agreement ELBA) with the ARRA, An ARRA-approved amendment to the Reuse Plan and related LBAs will be submitted to HUD, along with a complete summary of the surplus process conducted by the LRA. Once approved by HUD, "Amendment #1: Main Street Neighborhoods Update" will reflect the community's consensus for civilian reuse of the 42 acres, and guide the Navy's consideration of property conveyance options. BUDGET CONSIDERATIONIFINANCIAL IlVIPACT The OEA grant will fund the contractual services costs for the surplus process. The required 10% local match will be met through in-kind staff costs in the Development Services Department. The staff costs are included in the FY 2008/2009 ARRA budget. RECOMMENDATION Accept the $128,000 grant from the Federal Office of Economic Adjustment in support of the screening process for the North Housing Parcel and authorize the Executive Director to execute related documents. Respec ly submitted Leslie Little Development Services Director ~~ B y: Debbie Potter Base Reuse and Community Development Manager Alameda Reuse and Redevelopment Authority Interoffice Memorandum To: Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority From: Debra Kurita Executive Director Date: July 1, 2008 3-A Re: Alameda Point U date BACKGRQUND As part of regular monthly Alameda Reuse and Redevelopment Authority (ARRA} meetings, staff updates the ARRA Board on Alameda Paint activities, with a focus on SunCal's activities as master developer. SunCal gave a quarterly update of the project master schedule at the ARRA's May meeting. An update on SunCal's activities is provided below, as is information on the special legislation to provide several options for conveying Alameda Point from the Navy to the ARRA, now part of H.R. 5658, the Duncan Hunter National Defense Authorization Act for Fiscal Year 2009. nT~fiC:T T~~T~N U date on ~as~er Deve~o er Activities ARRA staff and SunCal representatives met with the Navy on June 5 to provide an update on SunCal's progress and to discuss a process for renegotiating the 2006 draft term sheet for conveyance. It was agreed that a subsequent meeting would be held in late July to review SunCal's infrastructure and other cost assumptions and SunCal's land use scenarios. Cost assumptions and land uses are critical components to determining land value. The Navy has pledged to work closely with the ARRA and SunCal to renegotiate the conveyance term sheet by July 2009, the end of the 24-month Exclusive Negotiation Agreement (ENA} term. SunCal and ARRA staff have been meeting to discuss SunCa1's assumptions regarding infrastructure. Consensus on assumptions may be achieved by mid-July. Those assumptions will provide the basis for developing and refining infrastructure obligations and costs. SunCal is interviewing consultants to conduct the Sport Complex Master Plan update, which is due on September 19, as part of the Development Concept submittal. It is anticipated that the selected consultant will meet with the stakeholder groups and the Recreation and Park Commission in August. SunCal will hold two community meetings on the land plan in August. In addition, SunCal has begun building its project pro forma. A SunCal representative will be available to answer specific questions and provide Honorable Chair and Members July 1, 2008 of the Alameda Reuse and Redevelopment Authority Pg. 2 of 2 additional information at the July 1 ARRA meeting. In May 2008, SunCal requested that the ARRA, Community Improvement Commission ~CIC} and City Council approve an assignment of the ENA to a new entity that includes D.E. Shaw as a financial partner. SunCal subsequently requested that the item be continued to another date as principles from D.E. Shaw were unable to attend the meeting. This item is now tentatively scheduled for ARRAICICICity Council consideration at a special meeting on August 19, 2008. U date on S eclat Le isration At its June meeting, staff provided the ARRA Board with an update on legislation to specify three conveyance options available to the ARR.A and Navy for transferring Alameda Point. The intent of the legislation is to create a statutory framework for property conveyance and simplify the transfer. The House of Representatives approved the legislation on May 22, 2008. The Senate has received and reviewed the legislation and placed it on the Senate calendar for debate. The exact date for debate is not known at this time. RECOMMENDATION This report is for information only and no action is required. Resp ully submitted, r Leslie Little Development Services Director By: bie Potter Base Reuse and Community Development Manager