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2008-08-19 Packet/~-~~~ ; ~~~ ~~ ~. ,5 ;; s a~ ~ ~~~`~,.~~~. CITY ~F ALAMEDA • CALIF~RNI ~~ r ~ A (y~ -= ,~5~{Il~fti~q`rf~U~~i ~hk SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY ~ARRA} AND COMMTJN I TY IMPROVEMENT COMMISSION ~ CIC } TUESDAY - - -AUGUST 19, 2008 - - - 6:30 P.M. Time: Tuesday, August l9, 2008 6;30 p.m. Place; Cit Council Chambers Conference Room, City Hall, corner Of Santa Clara Avenue and Oak Street AnAnrla 1. Roll Call - City Council, ARRA, CIC 2. Public Comment on Agenda Items Only Anyone wishing to speak on agenda items only, may speak for a maximum of 3 minutes per item 3. Adjournment to Closed Session to consider: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: Alameda Point Negotiating parties: City Council, ARRA, CIC, and SunCal Under negotiation; Price and terms 4. Announcement Of Action Taken in Closed Session, if any 5. Adjournment - City Council, ARRA, CIC Beverly J n yor Chair, AR C ~-'~~~ Housing '' Authority of the City of Alameda 701 Atlantic Avenue -Alameda, California 94501-21 G 1 -TEL: X510} 747-4300 -FAX: ~S I0} 522-7$4$ - TDD: X510} 522-84G~ IF YCU VvISH Ta ADDRESS THE BOARD: 1. Please file a speaker's slip with the Executive Director, and upon recogni#ion by the Chair, approach the rostrum and state your name; speakers are limited to 3 minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. 3. Applause and demonstrations are prohibited during Board of Commissioners meetings. AGENDA SPECIAL MEETING oFTHE BOARD of CoMM1SSIONERS DATE & TIME Tuesday, August 19, 208,1:25 PM LoCATIQN City Hall, Council Chambers, Room 390, 2263 Santa Clara Ave., Alameda, CA Welcome to the Board of Commissioners of the Housing Authority of the Cit of Alameda . Y meeting. Regular Board of Commissioners meetings are held on the first Tuesda of each . Y quarter in the Counc~i Chambers at City Hall. Public Partici ation Anyone wishing to address the Board on agenda items or business introduced b . Y Commissioners may speak for a maximum of three minutes per agenda item when the subject is before the Board. Please file a speaker's slip with the Housing Authorit Executive . y Director if you wish to address the Board of Commissioners. PLEDGE CFALLEGIANCE 1. ROLL CALL -Board of Commissioners 2. CONSENT CALENDAR ^ Consent Calendar items are considered routine and will be approved or acce ted p by one motion unless a request for removal for discussion or explanation is received from the Board of Commissioners or a member of the public. 2-A. Minutes of the Regular Board of Commissioners meeting held Jul ~ , 2005. Y Acceptance is recommended. 2-B. Amend Contract for Auditing Services. The Housing Commission and Chief Executive Gfficer recommend the Board of Commissioners approve an amendment to extend the term of the contract with Wallace Rowe & Associates from one year to five ears y for an amount not to exceed $147,525 for the revised five-year term. Special Meeting of the Board of Commissioners August 19, 2048 Pa e 2 9 3. AGENDA None. 4. ORAL C~MMUNICATICNS Non-A ends Public Comment 5. C4MMISSIGNER CGMMUNICATIGNS Communications from the Commissioners 6. ADJGURNMENT **~ Note: Materials related to an item on this agenda submitted to the Board of Commissioners after distribution of the agenda packet are available for public inspection in the Housin g Authority of the City of Alameda, l01 Atlantic Avenue, Alameda, CA 94501 Burin g normal business hours. Sign language interpreters will be available on request. Please contact Carol Weaver Secretary, at 141-4325 voice or 522-8467 TDD at least l2 hours before the meetin to 9 request an interpreter. Accessible seating for persons with disabilities including those usin wheelchairs is . g ~ available. Minutes of the meeting are available in large print. Audiotapes of the meeting are available on request. Please contact Carol Weaver at 147-4325 voice of 522-8461 TDD at least 72 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. ~~~1 ~. ~°" ~~ ~'w U' a `~~ ` ~, ~_. `~~~~ ~,~~~ CITY ~F ALAMEDA • CAL ~~~ ~~~~~ IF~RNIA ~. +~ _ ~~ ~ o a++;~ryrvs~a+` ~ 1a~ SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY ~ARRA}, AND COMMUNITY IMPROVEMENT COMMISSION ~CIC} TUESDAY - - - AUGUST l9, 2008 - - - 7:27 P.M. Location: Cit Co~.nci~l C~aaer~, City Hall, corner of Santa Clara Avenue and Oak Street. Public Participation Anyone wishing to address the Council/Board/Commission on agenda items or business introduced by the Council/Board/Commission may speak for a maximum of 3 minutes per agenda item when the subject is before the Council/Board/Commission. Please file a speaker's slip with the Deputy City Clerk if you wish to speak on an agenda item. 1. ROLL CALL - City Council, ARRA, CIC 2. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council/Board/Commission or a member of the public 2-A. Minutes of Special ARRA meeting held on July 1, 2008 and the Special Joint City Council and Community Improvement Commission Meeting held on August 5, 2008. [ARRA, City Council and CICj Development Services and City Clerk} 2-B. Recommendation to authorize negotiation and execution of a Sublease for Rockwall Wine Company, Inc. at Alameda Point. [ARRA] Development Services} 2-C. Recommendation to authorize negotiation and execution of a Sublease for Auctions by the Bay, Inc. at Alameda Point. [ARRA] Development Services} 2-D. Recommendation to authorize the Executive Director to enter a Contract, through PM Realty Group, with General Construction Company to Dredge the Alameda Point Channel and Turning Basin in an Amount Not to Exceed $2, 586, 675. [ARRA] Development Service} 3. AGENDA ITEMS 3-A. Recommendation to concur with the Non-Binding Summary of Terms and Conditions for a transfer of the Exclusive Negotiation Agreement with SCC Alameda Point LLC to a New Entity with D.E, Shaw or transfer of an Ownership Interest in the SCC Alameda Point LLC to D.E, Shaw; and Recommendation to authorize the City Manager/Executive Director to negotiate a Second Amendment to the Exclusive Negotiation Agreement with SCC Alameda Point LLC. [City Council, ARRA, CIC] Development Services} 3-B. Oral report from Member Matarrese, Restoration Advisory Board ARAB} representative. ~AR.R.A] Development Services} 4 , ADJOURNMENT -- City Council, ARRA, CIC evenly h ayor Chair, Al Re se and Redevelopment Authority, and Community Improvement Commission /~~~ ~~ ,, ,~ C ~y ~T K~ :_ ~ ,~., . ~ rTtih rrn~""'F~ ~ ~ rti~~~ CITY OF ALAMEDA • CALIFORNIA IF YOU U~ISH TO ADDRESS THE COUNCIL: 1. Please file a speaker's slip with the Deputy City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three X37 minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. 3. Applause and demonstration are prohibited during Council meetings. AGENDA - - - - -- - - - -- - - REGULAR MEETING OF THE CITY COUNCIL TUESDAY - - - - - -- AUGUST 19, 2008 - - - - 7:30 P.M. [Note: Regular Council Meeting convenes at 7:30 pm, City Hall, Cc~~~acil C~amers, corner of Santa Clara Ave and oak St] The Order of Business for City Council Meeting is as follows: 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders of the Day and Announcements 4. Consent Calendar 5. Agenda Items 6. Oral Communications, Non-Agenda {Public Comment} 7. Council Referrals 8. Communications Communications from Council} 9. Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilmembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Deputy City Clerk if you wish to address the City Council SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA 6:30 P.M. REUSE AND REDEVELOPMENT AUTHORITY, AND COMMUNITY IMPROVEMENT COMMISSION, CITY COUNCIL CHAMBERS CONFERENCE ROOM Separate Agenda Closed Session} SPECIAL MEETING OF THE HOUSING AUTHORITY BOARD 7:25 P.M. OF COMMISSIONERS, CITY COUNCIL CHAMBERS Separate Agenda SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA 7:27 P.M. REUSE AND REDEVELOPMENT AUTHORITY, AND COMMUNITY IMPROVEMENT COMMISSION, CITY COUNCIL CHAMBERS Separate Agenda 1. ROLL CALL -City Council 2. AGENDA CHANGES 3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS 3-A. Presentation to the Climate Protection Task Force Members recognizing their efforts for the successful completion of the award-winning Local Action Plan for Climate Protection. Planning and Building} 3-B. Presentation by the League of Women Voters on the Redistricting Measure. 4. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council or a member of the public 4-A. Minutes of the Regular City Council Meeting held on August 5, 2008. City Clerk} 4-B. Bills for ratification. Finance} 4-C. Recommendation to accept the Quarterly Investment Report for period ending June 30, 2008. Finance} 4-D. Recommendation to award a Contract in the amount of $166,183, including contingencies, to Chrisp Company for Annual Striping, Phase 6, No. P.W. 10-07-31. Public Works? 4-E. Recommendation to accept the work of Golden Bay Construction, Inc. for repair of Portland cement concrete sidewalk, curb, gutter, driveway, and minor street patching, Fiscal Year 2006- 2007, Phase 8, No. P.W. 08-06~-18. Public Works? 4-F. Recommendation to adopt Plans and Specifications and authorize Call for Bids for Citywide sewer mains and laterals video inspection, Phase 2, No. P.W. 07-08-19. Public Works} 4-G. Recommendation to appropriate $46,600 in Dwelling Unit Tax monies to Rittler Park irrigation and field renovation improvements, No. P.W. 11-07-34. Public Works? 4-H. Adoption of Resolution Approving Final Map and Accepting Associated Dedications and Easements for Tract 9689 Esplanade}. Public Works} 4-I. Adoption of Resolution Approving Street Names for the Grand Marina Project. Planning and Building} 5. REGULAR AGENDA ITEMS 5-A. Adoption of Resolution Appointing Jane Q. Lee as a Member of the Transportation Commission School District Seat?. 5-B. Public Hearing to consider an Appeal of the Planning Board's Conditional Approval of a Major Design Review for an Addition and a Remodel that Includes Raising a Single-Family Structure and Constructing a Detached Two-Story Dwelling Unit at 3327 Fernside Boulevard, Within the R-2, Two-Family Residential Zoning District; and adoption of related resolution. Planning and Building 5-C. Public Hearing to consider an Appeal of the Planning Board's denial of a Variance and Major Design Review to build an 868 square foot hobby woodworking structure at 1607 Pearl Street 2622 Edison Court, within the R-1, One Family Residence District; and adoption of related resolution. Planning and Building 5-D. Recommendation to adopt the Alameda Theatre Community Use Policy and Fee Schedule. Development Services? 5-E. Adoption of Resolution Amending Master Fee Resolution No. 12191 by Changing Various Chuck Corica Golf Complex Rates. ~Golf7 6. ORAL COMMUNICATIONS, NON-AGENDA Public Comment? Any person may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance, that is not on the agenda 7. COUNCIL REFERRALS Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 7-A. Report on Fire and Police Department calls. [Mayor Johnson] 7-B. Consideration of creating an Ordinance Establishing an Irrevocable Trust Fund for Other Post Employment Benefits ~OPEB} . ' [Councilmember Matarrese] 8. COUNCIL COMMUNICATIONS Communications from Council Councilmembers can address any matter, including reporting on any Conferences or meetings attended 8-A. Consideration of Mayor's nominations for appointment to the Youth Advisory Commission. 9. ADJOURNMENT -City Council *~~ • Materials related to an item on the agenda are available for public inspection in the City Clerk's Office, City Hall, Room 380, during normal business hours • Sign language interpreters will be available on request. Please contact the City Clerk at 747-4800 or TDD number 522-7538 at least 72 hours prior to the Meeting to request an interpreter • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 747-4800 or TDD number 522-7538 either prior to, or at, the Council Meeting • Accessible seating for persons with disabilities, including those using wheelchairs, is available • Minutes of the meeting available in enlarged print • Audio Tapes of the meeting are available upon request • Please contact the City Clerk at 747-4800 or TDD number 522-7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting 701 Atlantic Avenue - Alameda, California 94501-2161 -TEL: X510) 747-4300 -FAX: X510} 522-7848 - TDD: X510} 522-84U7 MINUTES REGULAR MEETING QF THE BQARD QF CQMMISSIQNERS 4F THE HQUSING AUTHQRITY QF THE CITY OF ALAMEDA HELD TUESDAY, JULY 1, 2008 The Board of Commissioners was called to order at 1:41 p.m. PLEDGE OFALLEGIANCE 1. ROLL CALL Present: Commissioner deHaan, Gilmore, Matarrese, Tam, Torrey and Chair Johnson Absent: None 2. CQNSENT CALENDAR Commissioner Matarrese moved acceptance of the Consent Calendar. Commissioner Tam seconded. Motion carried unanimously. Items accepted or adopted are ~nd~cated by an asterisk, *2-A. Minutes of the Special Board of Commissioners meeting held April 15, 2008. Minutes were accepted. *2-B. Revise Authorized Travel. The Board of Commissioners: 1. Eliminated authorization for a Commissioner and a staff member to travel to Nashville for the NAHR4 conference; and 2. Authorized one staff member to attend the public housing conversion training offered by HUD in August 2009 in vllashington, D.C. or in September 2009 in Chicago. *2-C. Recommend Adoption of Pedestrian Plan. The Board of Commissioners recommended to the City Council to adapt the Pedestrian Plan. 3. AGENDA None. 4. ORAL CQMMUNICATIQNS None. HABQC Item #2-ACC 08-19-~$ Minutes of the July 1, 2445 Regular Meeting of the Board of Commissioners 5. C~MMISSIQNER COMMUNICATIONS Page 2 Commissioner Torrey thanked Commissioner Matarrese for comin to the Amateur g Radio Co-Op of Alamedas ~ARCA~ building site at 431 Stardust Place on June 28th to see their ham radio capabilities. Commissioner Matarrese questioned the implementation of a non-smokin olic at gp Y Independence Plaza and asked for a future report. He has spoken to several residents who requested he investigate restricting smoking at the bus sto s on Atlantic P and Webster. Mr. Pucci acknowledged he will provide a report to the Commission. Commissioner Torrey understood that Independence Plaza residents signed leases with the non-smoking amendment included. He mentioned this should be an on- oin g 9 process. Mr. Pucci said the policy is for the entire Independence Plaza complex; anything inside the fence, units, and all common areas. Chief Executive Officer Kurita explained Executive Director Pucci went through an extensive process to assure that everyone was involved, aware, and understood the reasons for the non-smoking policy. She commended him for the excellent process. Char Johnson agreed, as there has been no dissent. Commissioner Matarrese suggested implementing the policy at other Housin g Authority complexes. 6. ADJOURNMENT There being no further business, Chair Johnson adjourned the meeting at 1:45 p.m. Attest: Beverly Johnson, Chair Michael T. Pucci Executive Director 1 Secretary 1 you ~ ire -~ _. ~ut~.~ri t e ~1 1 701 Atlantic Avenue -Alameda, California ~454~ -21 ~~ -Tel: X510} 747-4300 -Fax: (510}522-784 - TDD; ~510~ 522-8457 To: Honorable Chair and Members of the Board of Commissioners From: Debra Kurita Chief Executive officer Date: August 19, 2008 Re: Amend Contract for Auditin Services BACKGROUND As a public agency, the Housing Authority is required to obtain an independent audit. Under the Housing Authority's Procurement Policy and Procedures, which are in compliance with HUD guidelines, it is now possible to enter into afive-year contract for ongoing services. A multi-year contract is preferable for auditing services. The Housing Commission reviewed and approved this recommendation at its regular meeting on July 15, 2008. DISCUSSIGN The Housing Authority issued a Request for Proposals (RFP) for auditing services on June 10, 2008. Under this RFP, proposals were ranked (assigned points) according to the quality of the proposal (10 points), experience (10 points), timeline (10 points), technical competence (30 points), specialized knowledge and ability (20 points), and cost (20 points). A proposal could earn a maximum of 100 points. Three proposals were received and the rankings based on the average of two evaluators are: vlrallace Rowe & Associates Pleasant Hill} 93.5 points Pates & Associates ~Gakland} 79.5 points R. J. Ricciardi, Inc. San Rafael} 49.0 points The firm of vUallace Rowe & Associates has been auditing the Housing Authority's books for several years. They have the experience and expertise required to complete the required audits over the next five years. Though the Housing Authority has had a positive experience with this firm, references were checked and other due diligence steps taken to ensure that this firm is qualified to be recommended for award of contract. other housing authorities have advised that this firm is thorough and capable, which mirrors this Housing Authority's experience. The principal, Wallace Rowe, is directly involved in audit preparation. HABOC Item #2-B GC 08-19-08 Honorable Chair and Members August 19, 2005 of the Board of Commissioners Page 2 of 2 References for Patel & Associates were good; however, at least one agency expressed a desire for more involvement by the principal of the firm. Members of the firm's staff responsible for the audit were limited in experience and technical strength. R. J. Ricciardi gave one reference for a small Section S-only housing authority. This firm appeared to have no experience with public housing programs of our size and complexity. Due to time requirements for completing the audit for the fiscal year that just ended June 30, 2005, the Executive Director has awarded cone-year contract to Wallace Rowe & Associates for $27,915. Amending the contract to cover afive-year period requires approval of the Board of Commissioners. BUDGET CGNSfI]ERATIGNIFINANCIAL IMPACT The Housing Authority's budget includes funding for auditing services for the current fiscal and next fiscal year. There are adequate funds to cover both years. Future budgets will incorporate sufficient funds to cover years three through five. It is unlikely that funds would not be available in future years as audits are mandatory; however, there is a provision in the contract that would permit termination. RECGMMENDATIGN The Housing Commission and Chief Executive Officer recommend the Board of Commissioners approve an amendment to extend the term of the contract with Wallace Rowe & Associates from one year to five years for an amount not to exceed $141,525 for the revised five-year term. Respectfully submitted, ' Michael ucci Executive Director MTP;ED AMEN DMENT TO AG REEMENT This Amendment of the Agreement, entered into this day of August, 2008, by and between the HOUSING AUTHORITY GF THE CITY GF ALAMEDA, a public body corporate and politic thereinafter "AHA"} and UUALLACE ROUVE & ASSaCIATES, partnership, whose address is 430 Verbena Court, Pleasant Hill, CA 94523, thereinafter "Consultant"}, is made with reference to the following: RECITALS: A. On July 21, 2008, an agreement was entered into by and between AHA and Consultant thereinafter "Agreement"}. B. AHA and Consultant desire to modify the Agreement on the terms and conditions set forth herein. NOON, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. Paragraph 1 of the Agreement is modified to read as follows: The Consultant shall commence on the 21st day of July 2008 and shall terminate on the 30t~ day of June 2013. 2. Paragraph 3 of the Agreement is modifidied to read as follows: Consultant shall be compensated for services performed pursuant to this Agreement for an amount not to exceed one hundred forty-seven thousand five hundred twenty-five dollars x$147,525} and in the manner set forth in Exhibit "B" which is attached hereto and incorporated herein by this reference. 3. Except as expressly modified herein, all other terms and covenants set forth in theAgreement shall remain the same and shall be in full force and effect. IN WITNESS 1NHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written. V~ALLACE RO~IUE & ASSGCIATES HGUSING AUTHORITY GF THE CITY OF ALAMEDA G~/~ ~ ~.,.--- By: Wallace E. Rowe Title: Principal By: Title: Michael T. Pucci Executive Director Appr~o~ as to Form ti ASSfSTANT GENERAL COUNSEL UNAPPROVED MINUTES 4F THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELGPMENT AUTHORITY Tuesday, July 1, 2008 Present: Chair Beverly Johnson The meeting convened at 12:44 a.m. X712108} with Chair Johnson presiding. 1. ROLL CALL Boardmember Doug deHaan Boardmember Frank Matarrese Boardmember Marie Gilmore Vice Chair Lena Tam Chair Johnson was absent at the time of roll call, returned at approximately 12:5o a.m., during Item 3-A} 2. CONSENT CALENDAR 2-A. Approve the minutes of the Regular Meeting of June 4, 2008. 2-B. Approve a Sublease for Stafford Stafford Sent Packing at Alameda Point. 2-C. Accept a $128,000 Grant from the Federal the North Housing Parcel Screening Prop Execute Related Documents. office of Economic Adjustment in Support of ess and Authorize the Executive Director to Approval of the Consent Calendar was motioned by Member Gilmore, seconded by Member Matarrese and passed by the following voice votes: Ayes: 4, Noes: 0, Abstentions: o. 3. REGULAR AGENDA ITEMS 3-A. Alameda Point Update Debbie Potter, Base Reuse and Community Development Manager, gave a brief update on Alameda Point activities. She stated that the highlight was the meeting that SunCal and ARRA staff had with Navy staff in San Diego on June 5th. Discussions included talking to Navy staff about beginning a process to kick off renegotiation of the term sheet, and the Navy has embraced a schedule that will get us to a term sheet by July 2009. SunCal has been working over past 6-S weeks on land use and infrastructure assumptions, and the costs associated with the infrastructure proposals. Staff has also been working on the Federal legislation which was the focus of the update at the last meeting. Not much has changed, legislation was passed by the House in May, and is now awaiting activity in Senate. The Senate has not yet addressed the authorization bills, but we expect that it will happen in the next couple of weeks. Ms. Potter introduced Pat Keliher, SunCal's project manager on the Alameda Point project, to answer questions from the Board. Member deHaan asked whether the language revisions on the legislation had been ironed out. Ms. Potter explained that the revisions were made reflective of the direction from the ARRA and that the Navy and the VA are currently reviewing the proposed changes. Member Matarrese requested, for the public, that Ms. Potter comment and describe the letter the Navy sent to the ARRA in response to the ARRA's request for funds to provide services to Alameda Point. Ms. Potter explained that the Navy sent the ARRA a response that there is a 50 year Lease in Furtherance of Conveyance ~LIF4C} Agreement that allows us to lease the property, collect revenue, and use the lease revenues for maintenance of the property. The Navy further stated that they did not anticipate revisiting the terms of the LIFDC for maintenance activities. Member Tam asked if the Navy is implying we increase our lease rates in order to generate the necessary funds we were requesting. Ms. Potter replied that that was the conclusion the Navy has eluded to, but that they were not offering to step in, nor did they offer any options to augmenting anything. Member deHaan expressed his concern and dissatisfaction with the Navy's response -given that the property is in a state of deterioration and does not make economic sense -and requested further discussion. Chair Johnson agreed and requested the item be agendized and brought back for discussion at the next ARRA meeting. Pat Keliher gave a brief update on the high Ievel topics, including infrastructure, baseline assumptions, and mitigation on some of the issues. He stated SunCal's goal for their consultants and City Staff to agree on baseline assumptions, which affect the entire land plan. He's optimistic that progress is being made to achieve that goal. The number one issue that SunCal and City staff has agreed on was what to assume for global warming, sea level rise and the design parameter, which is 1 S inches - a reasonable baseline to set design standards. All of the land plan will be based on that assumption. Another important issue is the Floodplain and mitigation. SunCal is evaluating the pros and cans of three main options: 1}elevate everything, 2} levy systems, or 3} a combination of the both. Mr. Keliher further discussed that their Environmental consultants are working with the Department of Toxic Substances Control ~DTSC} and the Environmental Protection Agency EPA} to agree upon what these agencies will allow SunCal to build -housing? housing over retail? What are the requirements? SunCal is slowly getting answers from the agencies. Another high Ievel topic is the Sports Complex - Nick Kosla of SunCal has been working with Dale Lillard, Recreation and Parks Director, to identify and interview three master planners for the Sports Complex. They are hoping, that in the next week or two, to select a master planner and begin the public process. The next community meeting is scheduled on August 7t~' which will include a summary of the last meeting and new information to date, as well as information on the Sports Complex. There is also a plan to schedule the next meeting with the Navy at the end of July to discuss the Business Model and Plan. Mr. Keliher informed the Board that SunCal has conducted a survey an most of the existing historic buildings to determine if their floor is above floodplain. Some hangars are still in the floodplain, but most are out, including City Hall West. The survey gave SunCal an important and good datapoint which is useful in evaluating their adaptive reuse formula. Mr. Keliher concluded by informing the Board that SunCal has a new capital partner, which they will bring back to the Board in August. There was one speaker on this item, Bill Smith, who discussed several topics, including the 18- inch baseline. 4. ORAL REPORTS 4-A. Oral report from Member Matarrese, Restoration Advisory Board ARAB} representative. Member Matarrese did not have a report, as the next RAB meeting in on Thursday, July 3rd 5. ORAL COMMUNICATIONS, NON-AGENDA PUBLIC COMMENT} There were no speakers. b. COMMUNICATIONS FROM THE GOVERNING BODY Chair Johnson reported that she attended the Spring Meeting for U.S. Conference with Mayors, and that it was very good. Member Tam asked if Chair Johnson had the opportunity to meet Senator abama. Chair Johnson said she heard and saw Senator ~bama speak, but did not meet him. She did, however, get BiII Clinton's autograph. 7. ADJOURNMENT Meeting was adjourned at 1:00 a.m. ~71Z108} by Chair Johnson. Respectfully submitted, ~/G~~a~ Irma Glidden ARRA Secretary UNAPPROVED MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION ~CIC} MEETING TUESDAY-- -AUGUST 5, 200$- -7:25 P.M. Mayor/Chair Johnson convened the Special Joint Meeting at 10:08 p.m. ROLL CALL - Present: Councilmembers/Commissioners deHaan, Matarrese, Tam, and Mayor/Chair Johnson - 5. Absent: Councilmember/Commissioner Gilmore - 1. MTATTTrP~'C SOS- } Minutes of the Special Community Improvement Commission Meeting held on July 15, 2008. Approved. Vice Mayor/Commissioner Tam moved approval of the minutes. Councilmember/Commissioner deHaan seconded the motion, which carried by unanimous voice vote - 4, fAbsent: Councilmember/ Commissioner Gilmore - 1.] AGENDA ITEM SOH- } Recommendation to approve Affordable Housing Agreement with Warmington Homes for the Grand Marina Project. The Development Services Director gave a presentation. Councilmember/Commissioner Matarrese inquired whether the City has an Affordable Housing Agreement with Warmington, to which the Development Services Director responded in the negative. Councilmember/Commissioner Matarrese inquired whether Warming has committed to building 10 units at Grand Marina. The Development Services Director stated the Agreement is being considered tonight and has to be approved before 'Warmington can pull building permits. The Development Services Director continued her presentation. Mayor/Chair Johnson stated tonight the Council/Commission is considering an Agreement that would allow a project at Island High Special Joint Meeting Alameda City Council and 1 Community Improvement Commission August 5, 208 as an option; inquired what public input opportunities would exist should the Agreement move forward. The Development Services Director responded Warmington would respond to community input, follow the normal process, and work toward a project that the School Board and Planning Board would be comfortable with; if Warmington does not build on the site, the CIC, working with School District, would go through the same public process; if the Alameda Unified School District ~AUSD} and the CIC do the project, there would be less opportunity to construct moderate income units on the site because both the CIC and AUSD money and tax credits support low and very low income, but not moderate units; the Guyton Agreement restricts both AUSD's housing dollars and most of the CIC's housing dollars. Mayor/Chair Johnson inquired whether approval of a project is not before the Council/Commission tonight, but that the Agreement, which does not give any entitlements to any particular project, is being considered. The Development Services Director responded in the affirmative. Councilmember/Commissioner deHaan stated the City had an Agreement with Warmington for Veteran's housing; inquired how many units were constructed. The Development Services Director responded the 39 units at operation Dignity were part of the Catellus project. Councilmember/Commissioner deHaan inquired how much money Catellus put into the project. The Development Services Director responded Catellus was not obligated to money into the project; stated the project was an obligation of the CIC under the Development Agreement. Councilmember/Commissioner deHaan inquired where the funding came from, The Development Services Director responded the deal was leveraged with Multifamily Housing Program ~MHP} funds and tax credits; stated about 2Qa of the equity contribution came from the CIC; the CIC removed the units and was obligated to replace the units under the law; the entire transaction assigned certain costs to the public; Catellus loaned funds to the CIC. Councilmember/Commissioner deHaan inquired how much Warmington Special Joint Meeting Alameda City Council and 2 Community Improvement Commission August 5, 2008 would invest in the project. The Development Services Director responded the amount would depend on the number of units; stated an appraisal was done in the last six months; lump sum lease payments, which total approximately $1 million, would be paid by Warmington; there would be a [funding] gap depending on the number of units. Councilmember/Commissioner deHaan inquired whether the houses that would be constructed would be market rate if the [affordable] houses are moved out of the development, to which the Development Services Director responded in the affirmative. Councilmember/Commissioner deHaan inquired whether the money that the developer would make [off of additional market rate houses] would be a wash with the money that would go into the Island High site. The Development Services Director responded it would depend upon the number of units; stated the more units that are put on the Island High site, the less cost per unit. Councilmember/Commissioner deHaan inquired what percentage set aside would have to be for sale and what percentage would have to be rental units, to which the Development Services Director responded specific percentages of for sale units and rental units are not required. Councilmember/Commissioner Matarrese inquired whether the decision tonight is not how many units or how much units would cost, rather the Council/Commission is simply deciding whether all 10 units would be at the project site, whether the developer could consider other sites for five units and whether nine units would be required if five units are off site. The Development Services Director responded in the affirmative; stated if the units are constructed at the Island High site, there is an outside limit of 36 units. Councilmember/Commissioner Matarrese inquired where the number [36 units ] came from. The Development Services Director responded the number uses the Guyton exception to get as many units as passible; stated a Measure A compliant project would be between 16 and 18 units. Councilmember/Commissioner Matarrese stated Warmington needs to Special Joint Meeting Alameda City Council and Community Improvement Commission 3 August 5, 20Q8 have an Affordable Housing Agreement for the Grand Marina project to go forward; inquired whether the Agreement would not have to include language about where the off site units would be placed. The Development Services Director responded the Planning Board acknowledged that if Island High, which was previously identified in the Housing Element, was the off site location, it would be an okay location because it meets other requirements. Councilmember/Commissioner Matarrese inquired whether the nine units could be built at Island High without going up to the maximum number of units, to which the Development Services Director responded in the affirmative. Councilmember/Commissioner Matarrese inquired whether warmington would simply be concerned with building nine units somewhere other than the Grand Marina site, to which the Development Services Director responded in the affirmative. Councilmember/Commissioner Matarrese inquired whether the City could authorize the Affordable Housing Agreement to either require ten units on site or allow five units off site as long as four additional units would be constructed. The Development Services Director responded said explanation stops short of allowing future credit for additional units; stated if additional units are not going to be constructed, the [Island High] site should be retained by the CIC and AUSD for construction of 16 to 1$ units. Councilmember Matarrese stated that he is trying to separate out what happens with the off site units; the developer needs to know whether five or ten units would be on site [Grand Marina] in order to get the project started; the City is requiring nine units if five units are moved off site; questioned why the Agreement could not stop there to get the project going; then, the Island High site or any other site would go through the routine, normal planning process; 36 units is an absurd number for the [Island High] site; the site could carry multiple family units; teachers and School District employees would have first shot at the units; a project should not be predicated on putting as many units as possible on the site, which is not the City's approach; the City`s approach has always been to develop a quality product, such as Shinsei Gardens and the Breakers; that he would like to cut the Agreement down to what is needed to get the Grand Marina project started; then, the process could work for the Island High site or any site where the units might end up. Special Joint Meeting Alameda City Councii and 4 Community Improvement Commission August 5, 2008 Mayor/Chair Johnson stated that the normal process would be followed whatever site is selected. The Development Services Director stated the Agreement would have to be amended to give Warmington credit if additional units are constructed. Councilmember/Commissioner Matarrese stated the credit question is within the envelope; the Agreement should address the number of units; where the [off site] units would end up is another matter. Mayor/Chair Johnson stated Councilmember Matarrese is not saying the Agreement should stop at nine units, rather the matter should be left up to the future process; the Developer could raise the issue once a site is selected; the [off site] location is not needed to move the Grand Marina project forward. The Development Services Director stated the Agreement would have to be amended if the Developer carne back to get credit for a project over nine units. Mayor/Chair Johnson stated the Agreement would not have to be amended; there could be a separate Agreement to give credit towards a different project. Councilmember/Commissioner deHaan stated the City is going though the Coast Guard housing process which will be no less than 2S4 houses that could easily be in the affordable range; inquired whether said houses could be included. The Development Services Director responded that she has no idea what said number would be; stated providing accommodations to formerly homeless people is a federal government requirement; it is a whole different product type and is a federal disposition process. The Acting City Manager responded the site is a homeless site, not an affordable housing site under the McKinney Act. Councilmember/Commissioner deHaan inquired whether none of the units could be used [for affordable housing], to which the Acting City Manager responded not for inclusionary needs, but there are other sites that potentially could be used. Councilmember/Commissioner deHaan stated other developers would ask to move units off site if the Agreement is approved; the additional Special Joint Meeting Alameda City Council and Community Improvement Commission 5 August 5, 2008 units would land somewhere. The Acting City Manager stated there are other relatively small sites in the Housing Element that could be landing sites. Mayor/Chair Johnson opened the public comment period. Proponents ~In favor of staff recommendation}: William Schaff, AUSD School Board President; Mark Rowson, Warmington Homes; Doug Davis, AEB Partners; Michael John Torrey, Alameda; Andy McKinley. Opponents Not in favor of staff recommendation}: Markus Roskothen, Alameda; Mary Burson, Alameda submitted comments}; Patricia Paul, Alameda; Janice Miles, Alameda; Brian Kernan, Alameda; Sandra Schuitema, Alameda; Mary Hogan, Alameda; Melanie Wartenberg, Alameda submitted petition}; Kate Smith, Alameda; Malyea Chop, Alameda; Erik Miller, Alameda; Andy Olveir, Alameda; Adam Garfinkle, Alameda; Anne Baer, Alameda; Nancy Clarke, Alameda; Sarah Tbin, Alameda; Kurt Libby, Alameda submitted comments}; Joseph Yon, Alameda submitted comments}; Karen McCloud, Alameda; Taiko Roskothen, Alameda; Billie Banford, Alameda; David Howard, Alameda; Scott Meyerson, Alameda; Amy Parker, Alameda; Nancy Manos, Alameda; Tom Antholzner, Alameda; Donna Layburn, Alameda; Doree Miles, Alameda; Patricia Geraghty, Alameda; Gerry Torres, Alameda; Gerald Yamasaki, Alameda; Nanetee Burdick, Alameda; Christopher Buckley, Alameda submitted letter}; Anna Lee, Alameda; Trish Spencer, Alameda. *~* X08- CC/08- CIC} Following Gerry Torres's comments, Councilmember/Commission Matarrese moved approval of continuing the meeting past midnight. Councilmember/Commissioner deHaan seconded the motion, which carried by unanimous voice vote - 4. [Absent: Councilmember Commissioner Gilmore - 1.] *** There being no further speakers, Mayor/Chair Johnson closed the public comment period. Councilmember/Commissioner deHaan stated the City set a 600 homeownership goal; the recommendation tonight is out of character; the Planning Board and Economic Development Commission ~EDC} have always wanted to have a balanced community; that he would support keeping the inclusionary housing within the development. Special Joint Meeting Alameda City Councii and Community Improvement Commission 6 August 5, 2Qa8 Councilmember/Commissioner Matarrese stated there are two goals: 1} provide affordable housing homeownership opportunities, which would be accomplished by including ten units at the Grand Marina development; ~} allowing the Island High site to be developed into affordable housing for teachers and AUSD employees, which is a worthwhile project that needs to be included in the North of Lincoln Street plan; there needs to be a discussion about the most effective way to provide affordable housing, which might include condominium conversions; that he would like the Island High project to be separate and follow its own process; that he would like to move the Warmington project forward. Councilmember/Commissioner Matarrese moved approval of adopting an Affordable Housing Agreement which includes the ten units on site as inclusionary as was defined in the site plan. Vice Mayor/Commissioner Tam inquired whether the motion is that all affordable and moderate units remain on the [Grand Marina] site, to which Councilmember/Commissioner Matarrese responded in the affirmative. Vice Mayor/Commissioner Tam seconded the motion. Under discussion, Vice Mayor/Commissioner Tam stated one neighborhood's requirements should not be shifted to another neighborhood; other developers would begin to make the same request if the City started allowing affordable unit to be built off site; State MHP funds are available for rental units; inquired whether the warmington project could subsidize five rental units on the Grand Marina site without using MHP funds. The Development Services Director responded that she could not unequivocally state that the funds could not be used; stated the parameters to qualify for MHP funds are that there be an on-site manager and that the project meets certain conditions; competitively, the projects have to rank against other projects across the State; nobody has seen success with small projects; other requirements with MHP funds and tax credits are amenities, such as community centers and computers. Vice Mayor/Commissioner Tam inquired whether the Developer could turn units into rentals to meet the low-income requirement even without access to MHP funds. The Development Services Director stated the inclusionary ordinance allows it [construction of rental units]; that she does not know whether or not the developer would manage five units. Special Joint Meeting Alameda City Council and Community Improvement Commission August 5, 2008 Councilmember/Commissioner Matarrese stated the City still maintains the Baal of increasing homeownership; the School District surplused Island High to create very affordable rental units as a tool for recruiting teachers and employees; there is opportunity to do a lot of great things, such as meeting green standards and creating a transit village; dropping the highest number of units on the community, rather than talking about what should be there, is not in the context of what the School District and City have talked about for years. Mayor/Chair Johnson stated that she agrees that the Council needs to visit the issue of the best way to provide affordable housing separately; the Economic Development Commission should review the issue and make recommendations to Council. On the call for the question, the motion carried by unanimous voice vote - 4. Absent: Councilmember/Commissioner Gilmore - 1.] ADJOURNMENT There being no further business, Mayor/Chair Johnson adjourned the Special Joint Meeting at 12:20 a.m. Respectfully submitted, Lora Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council and Community Improvement Commission August 5, 2008 Alameda Reuse and Redevelopment Authority Interoffice Memorandum August ~ 9, 2008 T~: Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority FRAM: Debra Kurita, Executive Director 2-B SUBJ: Authorize Negotiation and Execution of a Sublease for Rockwall Wine Company, Inc. at Alameda Point_„__ ,_,__ ,,.__,. BACKGROUND The Alameda Reuse and Redevelopment Authority ~ARRA} governing body approves all Alameda Point subleases with a lease term greater than one year. The proposed sublease for Rockwall Wine Company, Inc. is for five years, plus three, five-year options to extend. DTSCUSST~N Attachment A describes the business terms for the proposed sublease for Rockwall Wine Company, Inc. in a portion of Building 24. The rent for Rockwall Wine Company, Inc. is $165,600 annually, or $0.3450 per sq. ft. in the first year. There is a 3% increase each year in the subsequent years, including the first option period, with an adjustment to current market rate at year 10, for catering, wine production and wine storage. The lease provides for Rockwall Wine Company, Inc. to occupy Building 24 for the first three months of the lease without paying rent to facilitate set-up, obtaining a Certificate of Occupancy, and the necessary bonding and licensing with federal agencies. Building 24 is in good condition. Rock'~V'all Wine Company, Inc. has requested a lease for five years plus three, five-year options to extend the lease. There is language in the lease that once the extension has become operative, the lease can be cancelled with a 6o day written notice. The Rockwall Nine Company is represented by SABRE Real Estate Group. The base rent for the five year term, including 3% annual increases and deducted three months of free rent, equals $537,793, and the 5% commission would be $41,590. SABRE has requested the payment of their commission in a schedule that differs from the ARRA's standard practice in the following: The landlord will pay SABRE $10,000 within 30 days of a fully executed lease. After the free rent period and upon commencement of base rent, the base rent for the first five months shall be $7,422 instead of $13,500 because the tenant shall pay SABRE $6,378 a month, as part of the commission. In accordance with the Exclusive Negotiating Agreement between the ARRA and SunCal Companies, this lease has been discussed with representatives from SunCal Companies and has their concurrence. Honorable Chair and Members of the August 19, 2008 Alameda Reuse and Redevelopment Authority Page 2 BUDGET CONSIDERATION l FINANCIAL IMPACT This lease will generate $82,310 instead of $124,200 in the first year because of the three months of free rent and the payment of $41,890 commission. Subsequently, rent is $165,600 annually. These funds will be retained by the ARRA. RECONIlVIENDATIGN Authorize Negotiation and Execution of a Sublease for Rockwall Wine Company, Inc, at Alameda Point. Respectfully submitted, Leslie Little Development Services Director By: anette Banks Finance & Administration Manager Attachment: A. Proposed Sublease Business Terms B. Site Map ATTACHMENT A PR4P45ED SUBLEASE BUSINESS TERMS TENANT BUILDING SIZE (SF) TERM RENT Rockwall Wine 24 40,000 5 yrs + Three 5 $13,800/mo. Company, Inc. yr Extension O tions X l ~I X ATTACHMENT B TAXIWAY "E" u ~o f1 LJ I ~YTI•If;TnAl CT C C Alameda Reuse and Redevelopment Authority Interoffice Memorandum August 19, 2008 TD: Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority FRUM: Debra Kurita, Executive Director 2-C SUSJ: Authorize Negotiation and Execution of a Sublease for Auctions by the Bay, Inc. at Alameda Point BACKGRGUND The Alameda Reuse and Redevelopment Authority (ARRA) governing body approves all Alameda Point subleases with a lease term greater than one year. The proposed sublease for Auctions by the Bay, Inc. is for three years. DISCUSSIaN Attachment A describes the business terms for the proposed sublease for Auctions by the Bay, Inc. in a portion of Building 25. The rent for Auctions by the Bay, Inc. is $152,544 annually, or $0.35 per sq. ft. in the first year and a 3°Io increase each year in the subsequent two years. The building will be used for general office, warehousing, auctions and indoor antique fairs. The lease provides for Auctions by the Bay, Inc. to occupy Building 25 for the first month of the lease without paying rent to facilitate move-in. Building 25 is in good condition. In accordance with the Exclusive Negotiating Agreement between the ARRA and SunCal Companies, this lease has been discussed with representatives from SunCal Companies and has their concurrence. BUDGET CGNSIDERATIGN l FINANCIAL IMPACT This lease will generate $139,832 in the first year. These funds will be retained by the ARRA. REC4NIlVIENDATI4N Authorize Negotiation and Execution of a Sublease for Auctions by the Bay, Inc. Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority August 1 ~, 2005 Page 2 Re pec lly submitt Leslie Little Development Services Director ~.~~ By: Nanette Banks Finance & Administration Manager Attachment: A. Proposed Sublease Business Terms B. Site Map ATTACHMENT A PR4P4SED SUBLEASE BUSINESS TERMS TENANT BUILDING SIZE (SF) TERM RENT Auctions b the Ba ,Inc. 25 36,319 3 ears $12,712/mo. ~~ `~' ATTACHMENT B ,,, ,. i ~~~h o ~~~ 0 r 0 0 z a b r a z x ~3 Z 4~ a t~7 a D n 0 T~ J H n D z 0 3 z /V D 3 Z r_..___~ pva nor L~___J r-----~ ~ a i ~ D X H D W A I- Tl ~~ ~I~ '~ 0 0 0 c~ City of Alameda Alameda Reuse and Redevelopment Authority August 19, 2008 T0; Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority FROM: Debra Kurita Executive Director 2-D RE: Authorize the Executive Director to Enter a Contract, through PM Realty Group, with General Construction Company to Dredge the Alameda Point Channel and Turning Basin in an Amount Not to Exceed $2,5$6,675 BACKGROUND The Alameda Reuse and Redevelopment Authority (ARRA) is proposing to dredge the navigational entrance channel to Alameda Point and the turning basin and dispose of the dredged material at the Alcatraz Environs In-Bay disposal site. The Alameda Point entrance channel is located in the eastern portion of San Francisco day at the west end of Alameda. The proposed maintenance dredging episode involves the removal of accumulated sediment in order to return the channel to a depth that would allow unencumbered maneuvering of vessels. The proposed dredge depth is -34 feet below Mean Lower Low Water (-34 feet MLLW) with a two-foot over dredge tolerance. The U.S. Navy acquired the property known as Alameda Point in 1936 and began constructing the deep water port facilities in 1938. The Alameda Point Channel was used for berthing of various Navy ships including aircraft carriers. The existing channel is approximately 1,000 feet wide with a 2,450-foot turning basin located on the eastern end of the approach channel. The channel has an authorized depth of -42 feet MLLW and prior to decommissioning of the base, had been maintained to a depth of ~0 feet MLLW by the Navy. The Navy last dredged the channel in November 1996, while the ARRA dredged the channel in October 2005. The 2005 ARRA dredge depth was -32 feet MLLW with atwo-foot over dredge tolerance. The proposed 2008 maintenance dredging for the Alameda Point Channel and turning basin is deeper in order to reduce the frequency of dredging. PM Realty Group ~PMRG}, the ARRA's property manager, PMRG wi11 use a City Attorney-approved form of contract to facilitate the proposed dredging project utilizing the lowest bid received from four companies. Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority T~TS~TIS~T~N August 19, 2008 Page 2 The ARRA placed an ad in the local press to request qualifications for bidding the project from May 23 -June 3, 2008. Seven companies responded to the request and all were qualified to bid on the project. The schedule for the selection was as follows: June 23, 2005 Bid documents issued to the qualified bidders July 1, 2008 Pre-bid meeting July S, 2005 Deadline for Questions July 16, 2008 Bid due date. Bids were received from four of the seven bidders as indicated in bold: • American Civil Constructors, Benicia, CA - $3,523,020 • Dutra Dredging Company, San Rafael, CA - $Z,42Z,450 • General Construction Company, Poulsbo, wA - $2,069,340 • Great Lakes Dredge & Dock Company, LLC, Dak Brook, IL • Manson Construction Co., Richmond, CA - $2,336,000 • Salt River Construction Corporation, Tiburon, CA • Vortex Marine Construction, Inc., Gakland, CA Dredging is set to begin September 2005 and will last for thirty days. All relevant permits were received prior to bidding the project. BUDGET C4NSIDERATI~N l FINANCIAL IMPACT The bid for this project is $2,069,340 with an added 25%a contingency to allow for incidental overdredging or removal of additional material shoaled since the last channel survey. The total expenditure for the contract is $2,586,675. There is no fiscal impact to ARRA lease revenue or the General Fund. The U.S. Maritime Administration ~MARAD~ reimburses the ARRA for all dredge events as a condition of their long-term lease. RECaMIVIENDATI~N Authorize the Executive Director to Enter a Contract, through PM Realty Group, with General Construction Company to Dredge the Alameda Point Channel and Turning Basin in an Amount Not to Exceed $2,586,675. Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority August 19, 2005 Page 3 Res e lly submitted, ~-- Leslie Litt e Developmen rvices Director c By: Nanette Ban Finance & Administration Manager CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority Honorable Chair and Members of the Community Improvement Commission From: Debra Kurita City ManagerlExecutive Director Date: August 19, 2005 Re: Concur with the Non-Binding Summary of Terms and Conditions for a Transfer of the Exclusive Negotiation Agreement with SCC Alameda Point LLC to a New Entity with D, E. Shaw or Transfer of an ownership Interest in the SCC Alameda Point LLC to D, E. Shaw Direct the City ManagerlExecutive Director to Negotiate a Second Amendment to the Exclusive Negotiation Agreement with SCC Alameda , Point LLC BAC KG R~ U N D ~n July 1S, 2047, the Alameda Reuse and Redevelopment Authority ARRA , } Community Improvement Commission ~CIC}, and City together "Alameda"} ap roved p an Exclusive Negotiation Agreement ENA} with SCC Alameda Pont LLC Developer}, which is an entity of SunCal Companies ~SunCal}, for the redevelopment of Alameda Point. The 24-month ENA established key performance milestones; provided for reimbursement of ARRA staff and third party costs; identified activities to be completed involving third party entities; specified key personnel assigned to the project; and described the process for transferring the ENA, The ENA was amended in March 2005 to provide more time to complete two tasks: preparation of the Development Concept and related documents, and preparation of the draft master plan. In addition, SunCal was required to deposit $350,000 a quarter, over the $350,000 deposit previously required for ARRA cost recovery, and spend $117,000 a month, for consultant costs to ensure progress on developing the required documents. SunCal has requested authorization to secure a financial partner to complete its obligations under the ENA. The addition of a financial partner is considered a transfer under the ENA and requires approval by the boards of the ARRA and the CIC, and b y ccrAR~ucic Agenda item #3-A 08-19-08 Honorable Chair and August 19, 2ooS Members of the Alameda Reuse and Redevelopment Authority Page 2 of 9 Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission the City Council. As part of considering the requested transfer, staff is also requestin . g that the ARRAICICICity Council consider a second amendment to the ENA. The requested authorization to secure a financial partner was originally scheduled for a special meeting of the ARRAICICICity Council on June 4, 2ooS. SunCal requested that the item be continued to a later date. The ARRAICICICity Council briefly discussed the item on June 4, took no action, and continued the item as requested. DISCUSSION Alameda selected SunCal as the Alameda Point master developer based on its expertise in developing complex mixed-use projects, the experience of its key personnel, and its financial wherewithal to spend the necessary funds to entitle a large project over a ~4-month timeframe. Each of these factors is critical to assuring the successful completion of property conveyance from the Navy, environmental remediation of the site, and receipt of planning approvals to build amixed-use project. Although SunCal indicated from the beginning that it would secure a financial partner to assist in redeveloping Alameda Point, the company initially represented that it would self-fund the ENA-period expenditures. However, with the changing real estate market, SunCal is now requesting authorization to either transfer the ENA to a new develo er p entity, or to transfer an Qwnership Interest has defined in the ENA} in the master developer entity, SCC Alameda Point LLC, to a financial partner. Given the importance of the master developer's role in redeveloping Alameda Point, the decision to modify the master developer entity, SCC Alameda Point LLC, is significant. Therefore, transferring the ENA, or transferring an interest in the existing master developer entity, is prohibited under the ENA without the prior written consent of Alameda, which is given at Alameda's sole discretion. SunCal has selected D.E. Shaw, an international hedge fund headquartered in New York, as its financial partner. D. E. Shaw is SunCal's financial partner on a 57,000-acre project outside of Albuquerque, New Mexico. That project is currently in the pre- developmentstage. As part of its request to transfer the ENA to a new developer entit , . Y SunCal provided f~nanc~al information on D.E. Shaw to Alameda. Vvith the assistance of Economic & Planning Systems CEPS}, Alameda's economic consultant, staff has confirmed that D.E. Shaw has liquid assets sufficient to fully fund the investment required to develop any foreseeable Alameda Point development plan. D. E. Shaw's core areas of investment are in high tech companies. Although its portfolio includes some significant investment in existing properties, D.E. Shaw's experience with the Honorable Chair and August 19, 2008 Members of the Alameda Reuse and Redevelopment Authority Page 3 of 9 Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission development of complex real estate projects is limited in comparison to other specialized real estate funds. SunCal and D.E. Shaw have negotiated and executed a term sheet that will form the basis of an operating agreement for the new relationship. The new operating and financing entity will consist of a group of seven to ten real estate development projects. There will be a master operating agreement that covers issues common to all of the projects, as well as separate operating agreements specific to each development. SunCal anticipates that these operating agreements may not be finalized for some period of time. In response to the ARRAICICICity Council's request on June 4, the signed term sheet was provided to Alameda under separate cover and will be discussed in a special closed session on August 19. SunCal has identified this document as confidential, and not a public record. Pursuant to the ENA, SunCa! is obligated to bear all costs associated with a dispute that the document is a public record. A typical term sheet contains provisions such as the amount of money pledged by each party, how the money will be spent, which party is responsible for day-to-day project management, how profits will be disbursed among the parties based on an established internal rate of return, and the circumstances under which the managing member of the partnership and its key staff can be removed. These issues were of key concern to Alameda when the ENA was originally approved last July, and this concern is reflected in the ENA provision that gives Alameda the absolute discretion to approve or reject any proposed transfer of an ENA interest. The executed term sheet, which is anon-binding summary of terms and conditions, addresses some of these issues, but leaves much of the detail to be specified in an operating agreement, which has yet to be finalized. U1lithout an operating agreement that contains the precise business provisions of the new relationship or entity, and that reflects key provisions essential to successful project execution, it is difficult to recommend, without reservation, that Alameda consent to the requested transfer of the ENA or transfer of an Ownership Interest in the ENA. Therefore, staff recommends the ARRA Board, CIC, and City Council establish key provisions that must be part of any operating agreement, as a condition of consenting to the requested transfer. These provisions could be incorporated into a term sheet as discussed below. Honorable Chair and August 19, 2008 Members of the Alameda Reuse and Redevelopment Authority Page 4 of 9 Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission SunCaIID.E. Shaw Term Sheet ~„ ~. Since the June 4 meeting when this item was originally scheduled for consideration, staff met with SunCal to discuss the proposed key provisions to be addressed in the term sheet and operating agreement. The initially proposed core provisions, contained in the June 4 staff report, are listed below, along with a discussion of the term sheet as it relates to each key provision. Dav-to-Dav Management SunCal should retain responsibility for the day-to-day management of the new entity. SunCal was selected as master developer because of its expertise, and the new entity should retain that expertise to move Alameda Point through the entitlement process. This is especially important if the new financial partner is less experienced with complex real estate development projects. The term sheet names SunCal as the managing investor with day-to-day responsibility far managing the development. However, the authority to make "major decisions", which is discussed below, and D.E. Shaw's unilateral right to take action for not} on behalf of the new entity, restrict how much authority SunCal will have as the managing partner. SunCal's Fqui~y lnveslment SunCal should maintain 15% of the equity in the new relationship or entity through the term of the ENA. SunCal has self-funded its due diligence and ENA activities to date. It should retain a financial stake in the new venture to help ensure its commitment to the project. SunCal has informed staff that the Alameda Point project is part of a $250-300 million portfolio of seven to ten SunCal projects that D. E. Shaw will finance. The term sheet acknowledges that SunCal has previously contributed at least $1.5 million of equity to the projects within the entire pooled fund of seven to ten projects. SunCal is requesting that the requirement to maintain 15°/° of the equity in the new relationship or entity be fulfilled by the prior contribution of $1.5 million X15°/° of the anticipated $10 million necessary to achieve the entitlements and other approvals contemplated in the ENA}. SunCal does not anticipate that its existing $1.5 million equity contribution will be repaid during the ENA period; therefore, SunCal maintains it will continue to have a financial stake in the new venture. Honorable Chair and August 19, 2008 Members of the Alameda Reuse and Redevelopment Authority Page 5 of 9 Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission Removal of SunCa1 as Nlanapinp Partner SunCal should not be removed as managing partner during the term of the ENA except for cause, such as breach of fiduciary duty or causing a default under the ENA, and then only if Alameda accepts the replacement managing member. This provision ensures that Alameda receives the experience and expertise it bargained for when it selected SunCal as its master developer and entered into an ENA for entitlement of Alameda Point as amixed-use project. The term sheet precludes D.E. Shaw from removing SunCal as managing investor for one year except for material default such as gross negligence, fraud, or willful misconduct. The ENA has a 24-month term with approximately 11 months left in the term. The ENA also includes a 12-month progress extension that is automatically granted if certain conditions are met. Consequently, while SunCal could not be removed, except for cause, during the initial term of the ENA, D.E. Shaw would be permitted to remove SunCal for any reason during the automatic one-year extension. Aa~e_ ua ate Cac~ita! to Fund F1VA Obll, atlons The term sheet should require an initial capital contribution from the members of the entity of $10 million. Staff estimates that $10 million will be required to conduct a!I of the obligations under the ENA, such as preparing the Development Concept and master plan, conducting the environmental review, completing conveyance, and negotiating the Disposition and Development Agreement ~DDA}. Staff recommends that the entity have sufficient funds available and under the control of the managing partner to fulfill its obligations under the ENA. The term sheet states that D.E. Shaw expects to commit $10 million to the project. Business Plan In addition to negotiating an operating agreement, SunCal and D.E. Shaw will prepare a business plan that will be updated quarterly. The business plan should demonstrate that $10 million in capital is available for the project, and to the managing partner, and should specify that the $10 million is available for tasks and activities that meet the milestones contained in the ENA. In no event should the quarterly update of the business plan modify the business plan to reduce the $10 million capital commitment or the managing partner's ability to control those funds as specified and a roved in the pP original business plan. Honorable Chair and Au ust 19, Zoos g Members of the Alameda Reuse and Redevelopment Authority Pa e 6 of 9 g Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission The term sheet acknowledges that initial and annual budgets and business fans will be ., p prepared. SunCal and D.E. Shaw will both agree to the initial budget and business plan; however, D.E. Shaw retains sole and absolute discretion over ap royal of the .. p initial budget. Subsequent budgets and business plans will be prepared b SunCal and Y approved by D.E. Shaw. The contents of the business plan are not addressed in the term sheet. Decision-~lakinp Authori As managing investor, SunCal should retain the authority to make all decisions exce t . .. p "mayor dec~s~ons". Retaining decision-making authority is key to car in out the . rY g obligations of master developer and ensuring timely completion of the protect. It is a J core interest of Alameda that its selected master developer, SunCal, retain control over the master planning and entitlement process. Staff initially recommended that major decisions be limited to the terms and conditions of the conveyance of Alameda Point from the Navy and the terms and conditions of the DDA. In addition to these two items, the term sheet includes the annual) uarterl . q Y business plan and annual budget as major decisions. Major decisions ma onl be Y Y made with written approval of D, E. Shaw. While the term sheet limits major decisions, it also provides that D.E. Shaw shall have the unilateral right to take any action, or no action, in its sole discretion. Further, SunCal's decision-making authority for da -to-da Y Y management is limited to the approved business plan, which is a major decision. The result is that, although Alameda selected SunCal as its master developer, D.E. Shaw will have ultimate authority under the new venture for all decisions necessa to car ~ ry out the master developer's obligations under the ENA, Cross-Default arr~ Cross-Collateralizatiorr The term sheet should prohibit cross-default and cross-collateralization, D.E. Shaw is a financial partner with SunCal on other real estate deals. In no event should the operating agreement for the Alameda Point entity provide that a default by a part under Y a different agreement be a default under the operating agreement. In addition, the operating agreement should not provide an opportunity for funds generated b this Y protect, or the value created through successful entitlement of Alameda Point, #a be pledged to another project, thereby adversely affecting the viability of Alameda Point. As discussed above, the Alameda Point project will be part of a tar er fund that will 9 include seven to ten other SunCal projects. The pooled nature of the fund recludes a p Honorable Chair and Au ust 19, 2008 9 Members of the Alameda Reuse and Redevelopment Authority Pa e 7 of 9 g Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission prohibition on cross-collateralization. All of the projects within the fund will be cross- collateralized. Therefore, SunCal is requesting that this core criterion be eliminated. The executed term sheet does not fully address the core provisions listed above. However, several of the key principles, including: not removing SunCal as mans in 9g investor for one year, except in event of material default; a SunCal equi contribution of tY $1.5 million; and D.E. Shaw's expectation of committing $10 million to the ro'ect p 1 through the ENA period, are contained in the term sheet. SunCal maintains that it has negotiated the best term sheet possible given the existing tight credit market and the high-risk nature of the Alameda Point project. SunCal has requested that Alameda approve the transfer of the ENA or a transfer of an ownership Interest in the master developer entity based on the executed term sheet. SunCal and D.E. Shaw are currently negotiating an operating Agreement based on the term sheet provisions. Second Amendment to the ENA The primary concerns aver the transfer of project decision-makin authori from 9 tY SunCal to D.E. Shaw are that development decisions can be assumed b an enti with y ~ limited experience with development, and development decisions will be made b an Y entity that is based in New York and less informed as to the day-to-day issues involvin g the project. The first concern cannot be addressed by changes to the ENA. However the second concern can be addressed by amending the ENA to provide for the active participation of D. E, Shaw in negotiations with Alameda when necessary on si nificant 9 matters directly under D. E. Shaw's control. In addition to the need for new provisions to facilitate the direct partici ation of the p f~nanc~al partner in negotiations with Alameda, the ENA Milestone Schedule no Ion er . 9 reflects the realties of the project. Pending federal leg~slat~on requires the Alameda Point master developer to conclude any conveyance term sheet ne otiations b mid- , 9 Y year 2009. Notwithstanding that legislation, the Navy has indicated that it is not willin 9 to negotiate with the ARRA past that deadline in any case. Also, SunCal has indicated that it will likely proceed with a development plan that would require ap royal b the p y Alameda electorate. The ENA Milestone Schedule does not contemplate this t e of yp entitlement process and should be amended to comport with the timeframes such an effort requires. Honorable Chair and Au ust 19, 2008 9 Members of the Alameda Reuse and Redevelopment Authority Pa e 8 of 9 9 Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission Next Ste s It is appropriate for Alameda to provide direction to SunCal regarding its willin Hess to 9 approve the transfer request based on the executed term sheet. Alameda has a number of options regarding approval of the requested transfer: 1. Alameda can concur with the term sheet provisions, without condition, and authorize the City ManagerlExecutive Director to execute a transfer upon receipt of the Operating Agreement consistent with the term sheet. 2. Alameda can concur with the term sheet provisions and direct the Ci . tY ManagerlExecut~ve Director to return for final approval of the transfer followin 9 receipt and review of the Operating Agreement. 3. Alameda can deny the requested transfer. 4. Further, Alameda can direct that the ENA be amended to address Alameda's concerns over the transfer of decision making to D. E. Shaw and to modify the mandatory milestones to reflect the new direction of the project. Staff recommends that Alameda concur with the term sheet provisions as a basis for negotiating and executing an operating agreement for the new entity responsible for carrying out the obligations under the ENA. Based on the limited success of addressin .. g a number of the recommended core provisions, ultimate approval of the transfer could be conditioned on amending the ENA. As noted above, several key provisions are included in the term sheet, includin D. E. g Shaw s obl~gat~on to retain SunCal as managing investor for one year, D. E. Shaw's anticipated commitment of $10 million to the project to secure the necessa ry entitlements, and SunCal s $1.5 million equity stake ~n the pooled fund. However, there are several provisions that limit SunCal's decision-making authority and potentially its ability to manage the project. For example, the terms sheets establishes the uarterl q Y business plan is a mayor decision, and D. E. Shaw must approve all major decisions in writing, The annual budget is a component of the business plan. Both the business plan and annual budget are subject to D.E. Shaw's approval in its sole and absolute discretion. In addition, D.E. Shaw has the unilateral right to cause the partnershi to . p take any action, or no action, as it determines necessary and appropriate. As the financial partner, these are rights on which D. E. Shaw is insisting and to which SunCal has agreed. Honorable Chair and Au ust ~ 9, 2005 g Members of the Alameda Reuse and Redevelopment Authority Pa e 9 of 9 g Honorable Mayor and Members of the City Council Honorable Chair and Members of the Community Improvement Commission Given the critical role that D.E. Shaw will have in carrying out the ENA obli ations, such g as approving the business plan, annual budget, the Navy conveyance term sheet, and the DDA, it is important to evaluate the ENA relative to the new business structure to ensure that it is an effective agreement for the second half of the ENA term. Staff has identified several ENA provisions that should be amended as part of ap rovin the p 9 transfer request as discussed above. BUDGET C4NSIDERATI~NIFINANCIAL IMPACT Concurring with term sheet provisions that may ultimately lead to a transfer of the ENA or a transfer of an Qwnership Interest in the master developer entity, SCC Alameda Point LLC, does not modify the financial provisions contained in the ENA re ardin 9 9 reimbursement of staff and ARRA third-party consultant costs. The current bud et, . 9 wh'ch ~s an exhibit to the ENA, provides for an average of $39,000 a month in reimbursement for staff costs. Therefore, there is no fiscal impact to the City's General Fund, CIC, or ARRA budgets. REC~MMENDATIGN Concur with the term sheet provisions as a basis for an ~ eratin A reement f p g g or a new entity to carry out the ENA, either through a transfer of the ENA or a transfer of an Gwnership Interest in the master developer and direct the City Mana erlExecutive g Director to negotiate a second amendment to the ENA to address Alameda's concerns over the transfer of decision making to D. E. Shaw, and to modify the mandato . ry milestones to reflect the new d~rect~on of the project. Respe ully submitted, ~- David Brandt Assistant City ManagerlDeputy Executive Director By; Debbie Pot#er Base Reuse and Community Development Manager UNAPPRQVED MINUTES OF THE REGULAR CITY CQUNCIL MEETING TUESDAY- -AUGUST 5, 20Q$- -7:3d P.M. Mayor Johnson convened the Regular Meeting at 7:38 p.m. Councilmember deHaan led the Pledge of Allegiance. ROLL CALL - Present: Councilmembers deHaan, Matarrese, Tam and Mayor Johnson - 4. Absent: Councilmember Gilmore - 1. AGENDA CHANGES None . PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS ~0$- ~ Presentation by East Bay Municipal Utility District ~EBMUD~ Representative Doug Linney regarding drought. Doug Linney, EBMUD Ward 5 Representative, discussed the current water shortage. Mayor Johnson inquired whether Homeowner Associations are on board with water conservations measures, Mr. Linney responded all Associations have been encouraged to get in contact with EBMUD because they have better opportunities to save more water. Councilmember deHaan stated recycled water from the Davis plant is used at the Golf Course; inquired when landscaping grade recycled water would be available. Mr. Linney responded there are plans for recycled water to go to Alameda Point, but he is not aware of plans to go to the Golf Course; that he has asked staff to look into the complaints about the water causing same salinity; staff ensures him that they are working on the matter and the issue can be solved without bringin g in water from the other plant. Vice Mayor Tam stated EBMUD requested Public Works staff to cease using fire hydrants for street sweeping purposes, which is an essential service to meet water quality requirements; inquired whether there is a way to allow Public Works to get recycled water at the Golf Course instead of having the trucks get water near the Bay Bridge; further inquired whether an interim measure could be put in place until the matter is resolved. Regular Meeting Alameda City Council 1 August 5, 2008 Mr. Linnet' responded that he would be happy to work with the City and EMBUD to find a solution. Councilmember Matarrese inquired whether EBMUD would be providing a scorecard on whether the City is meeting a goal similar to waste and electricity savings. Mr. Linnet' responded the idea is interesting and he would look into the matter. Mayor Johnson stated there are questions about whether recycled water can be used on the City's par 3 course; Council was informed that the proximity to residential areas prohibits the use of recycled water; people have heard different answers. Mr. Linnet' stated that he would get an answer. Councilmember deHaan noted an adjacent playing field could use recycled water, too. Vice Mayor Tam stated the City Manager contacted EBMUD recycling staff and learned that the quality of water would require an extra level of treatment that currently does not exist; the proximity to residential homes requires potable water to be used for public health reasons. Mr. Linnet' stated it might be possible to make improvements. Mayor Johnson stated golfers need to be informed of the correct answer. X08- ~ Presentation by the Library Foundation regarding public art at the new Main Library. Luzanne Engh, Alameda Free Library Foundation President, gave a Power Point presentation, CONSENT CALENDAR Councilmember Matarrese moved approval of the Consent Calendar. Vice Mayor Tam seconded the motion, which carried by unanimous voice vote - 4. [Absent: Councilmember Gilmore - 1.] [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] ~*08- 7 Minutes of the Special and Regular City Council Meetings held on July 1, 2008; and the Special City Council Meeting, Special Joint City Council and Public Utilities Board Meeting, and Regular Regular Meeting Alameda City Cauncii 2 August 5, 2008 City Council Meeting held on July 15, 2008. Approved. ~*08- } Ratified bills in the amount of $9,112.893.30. ~*08- } Recommendation to award Contract in the amount of $511,680, including contingencies, to Golden Bay Construction, Inc. for repair of Portland cement concrete sidewalk, curb, gutter, driveway, and minor street patching, Fiscal Year 2008-2009, Phase 9, No. P.W. 05--08-13. Accepted. ~*08- } Recommendation to award Contract in the amount of $211,543, including contingencies, to D&D Pipelines, Inc, for Woodstock storm drain improvements, No. P.W. 06-OS-18. Accepted. ~*08- } Recommendation to adopt Plans and Specifications and authorize Call for Bids for pruning of City trees for Fiscal Year ending June 30, 2009, No. P.W. 07-08-20. Accepted. REGULAR AGENDA ITEMS X08- } Resolution No. 14254, "Appointing Leslie Krongold as a Member of the Commission on Disability Issues." Adopted; and X08- A} Resolution No. 14255, "Appointing Donna Milgram as a Member of the Economic Development Commission Community-at-Large Seat}." Adopted. Councilmember Matarrese moved adoption of the resolutions. Councilmember deHaan seconded the motion, which carried by unanimous voice vote - 4. [Absent: Councilmember Gilmore - 1.] The City Clerk administered the Oath of Office and presented Ms, Krongold and Ms. Milgram with certificates of appointment. X08- } Public Hearing to consider an appeal of the Planning Board's denial of a variance and Major Design Review to build first and second-story covered decks at the rear of an existing four-unit apartment building located at 2243 Santa Clara Avenue within the R- 6, Hotel Residential Zoning District; and X08- A~ Resolution No. 14256, "Overturning the Planning Board's Decision to Deny Major Design Review and Variance ~PLN07-0020} Allowing the Construction of a Two-Story Covered Deck Located Seven Feet and Three Inches from the Rear Property Line at 2243 Santa Clara Avenue." Adopted. The Planning Services Manager gave a brief presentation. Mayor Johnson opened the Public Hearing. Regular Meeting Alameda City Council 3 August 5, 2008 Proponent: Ed Hirshberg, Appellant. There being no further speakers, Mayor Johnson closed the public portion of the Hearing. Mayor Johnson inquired whether decks are required now, to which the Appellant responded in the affirmative. Mayor Johnson inquired whether the proposed decks conform to the new code. The Appellant responded the size of the back yard is not quite in conformance and current code would require a deck for all four units. Councilmember deHaan inquired how tenants access the yard currently. The Appellant responded tenants walk through the Elk's property; the yard is not used very much; the decks would improve access. Councilmember deHaan inquired whether tenants in the other two units would be able to use the remaining portion of the yard, to which the Appellant responded in the affirmative. Councilmember Matarrese inquired whether the privilege has been extended to other properties, to which the Planning Services Manager responded that he is aware of one other instance, a single- family dwelling with an unusually shaped lot. Mayor Johnson inquired about the nature of the opposition to the decks. The Planning Services Manager responded the Planning Board was concerned about future uses anticipated for the adjacent area. In response to Mayor Johnson's inquiry about whether the adjacent property use would occur, the Planning Services Manager stated staff believes so, but nothing has been submitted. Vice Mayor Tam inquired how the decks would infringe upon the neighbors. The Planning Services Manager stated the noise created from the adjacent building might disturb people using the decks. Councilmember Matarrese inquired whether the same noise issue would apply with use of the backyard as it is now, to which the Planning Regulaz Meeting Alameda City Council 4 August 5, 2aa8 Services Manager responded staff came to the same conclusion. Mayor Johnson read the findings; stated the project is positive for the tenants; there are currently no negatives for the neighbor; inquired why staff recommended approval of the variance. The Planning Services Manager responded the project site would be brought more into compliance with the zoning code; stated the common area would be reduced, but would still have 300 square feet of open space . In response to Councilmember deHaan's inquiry regarding the lot line, the Appellant stated seven feet three inches would be remaining. Vice Mayor Tam moved adoption of the resolution to uphold the Appeal and grant the variance. Councilmember Matarrese seconded the motion which carried by the following voice vote: Ayes: Councilmembers Matarrese, Tam and Mayor Johnson - 3. Noes: Councilmember deHaan - 1. GAbsent: Councilmember Gilmore - 1.] Councilmember deHaan stated that he does not support the motion because the small strip left is totally inadequate. SOS- }Recommendation to adopt the Alameda Free Library Strategic Plan, 2009-2014, and authorize staff to begin Neighborhood Library Short Term Improvements. Ruth Metz, Ruth Metz Associates, and Kathy Page, Page & Morris LLC, gave a Power Point presentation. Vice Mayor Tam stated the final document and process should be used as a model for other City facilities and assets; inquired whether or not the $2.5 million set aside is sufficient for the extreme makeover. The Library Director responded the $2.5 million would be used for the building work and interior remodeling; stated the library support groups have pledged to pay for new furnishings. Vice Mayor Tam stated the main library is one of the City's first LEED certified buildings; inquired whether the seal from the Green Building Counsel would be hung at the library. The Library Director responded staff hopes to obtain the seal; stated the certification process is moving forward. Regular Meeting Alameda city council 5 August 5, 20D$ Mayor Johnson requested that the Council be provided updates on the status of certification; stated the matter should be wrapped up and finalized. In response to Councilmember Matarrese's inquiry regarding the timeline, the Library Director stated the Request for Proposals (RFP~ process should take four months. Councilmember Matarrese noted that the library service is not free; stated the survey indicated that people value the service and are willing to pay for it; requested that the information on the LEED certification include the estimated certification date. Councilmember deHaan stated $16 million would be needed in the future; hopefully, $2.5 million would cover costs including the electrical and heating systems; inquired whether there would be State level grants. The Library Director responded the Strategic Plan puts the City in a better position than most should there be a State construction bond. Ms. Page stated that her calculations are that less than half of the funding would be needed for the makeover; the infrastructure and Americans with Disabilities Act requirements are the big unknowns; another city had to install sprinkler systems, which added costs; encouraged Council to go forward with an RFP as quickly as possible. Proponents: Honora Murphy, Alameda; Karen Butter, Library Board Member; Luzanne Engh, Alameda Free Library Foundation. Mayor Johnson inquired whether a prioritized list has been prepared in the event the $2.5 million is not sufficient, to which the Library Director responded not enough is known about the structural and system issues. Mayor Johnson suggested that the staff recommendation be modified to include language about beginning to develop a plan that would come back to Council for review; stated the Council would need to set priorities. Councilmember Matarrese stated the City should not over invest in the West End library building since it is not the future west End library; the plan for what would be executed to meet the short term goal should come back to Council; that he would like an analysis of funding streams, with the ability to extend Measure 0 being among Regular Meeting Alameda City Council August 5, 20x8 the options. Councilmember Matarrese moved approval of adopting the Alameda Free Library Strategic Plan and authorizing staff to initiate working on short term improvements to the neighborhood libraries and bring the [implementation] plan back to Council for authorization to start. Vice Mayor Tam seconded the motion. Under discussion, Vice Mayor Tam stated there is no deadline for use of Measure o money. Councilmember Matarrese stated Measure o has a finite period of time; more revenue could be generated if the City asks for an extension from the voters. Vice Mayor Tam inquired whether the RFP process would help generate estimates and establish various improvements that Council would review and prioritize, to which the Library Director responded in the affirmative. Mayor Johnson inquired what would be asked in the RFP, such as interior or structural work. Ms, Page responded the list of short-term recommendations would be used as the basis for the RFP; stated the City could pick and choose the items. The Library Director responded the RFP would be for an architectural firm with structural engineering, some historical preservation and interior space planning experience in libraries. Mayor Johnson inquired whether the RFP would include interior and structural improvements. Ms. Page responded the short-term goals involve very little structural changes. Mayor Johnson inquired whether the electrical and HVAC system are included in the short term goals, to which Ms. Page responded in the affirmative; stated said items are mechanical systems. The Library Director stated the shell of the buildings would not change. Mayor Johnson inquired whether priorities would be set before going out with the RFP. Regular Meeting Alameda City Council ~ August 5, 2008 Ms. Page responded priorities should be set after costs are submitted. Councilmember deHaan requested that the motion be restated. Councilmember Matarrese restated the motion: to adopt the Strategic Plan, authorize staff to go forward with the RFP and bring it back to Council. vice Mayor Tam stated that her second stands. On the call for the question, the motion carried by unanimous voice vote - 4. [Absent: Councilmember Gilmore - 1.] ~0$- ~ Resolution No. 14257, "Opposing Fiscally Irresponsible State Budget Decisions That Would Divert Local Government, Redevelopment, and Transportation Funds." Adopted. The Deputy City Manager gave a brief presentation. Mayor Johnson stated that she does not like the term "borrow"; inquired whether the resolution could be amended to "divert". The Deputy City Manager responded in the affirmative. Opponents: Gretchen Lipow, Alameda; David Howard, Action Alameda. Following Ms. Lipow's comments, Councilmember deHaan inquired whether the City is not addressing Assembly Bill 1781, to which the Deputy City Manager responded in the affirmative. Mayor Johnson inquired whether the language could also include opposition to taking funds from school districts. The Deputy City Manager responded the Council is on record asking the State not to take school district resources. Councilmember Matarrese moved adoption of the resolution, with the revised language to replace "borrow" with "divert". Councilmember deHaan seconded the motion, which carried by unanimous voice vote -4. [Absent: Councilmember Gilmore ~- 1.] X08- } Resolution No 14258, "Providing, as Official City Reference Documents, the Alameda County Residential Green Building Guidelines for New Home Construction, Home Remodeling, and Multifamily Residential Development; the U.S. Green Building Council's LEED Rating Systems for New Commercial Construction and Regular Meeting Alameda City Council August 5, 2048 Remodeling; and Bay-Friendly Landscape Guidelines, and Recommending Their Use in the City of Alameda." Adopted. The Supervising Planner gave a brief presentation. Councilmember Matarrese inquired when the municipal code would be changed to make green building requirements mandatory. The Supervising Planner responded the requirements have been adopted for municipal projects; stated the Chief Building Official is reviewing the State green building code to determine if the City can adopt it early; otherwise, the City might follow Alameda County's checklist process; the matter should come to Council before the end o f the year . Cauncilmember Matarrese stated that he would like to ensure there is a due date for when binding code changes would be implemented; that he would like the changes to be adopted fairly soon; the climate would not get any better the longer the City waits; there were comments at Peet's LEED gold certification award ceremony that meeting the requirements did not contribute that much cost and was not that difficult to do; the City should be more aggressive; there should be a target date for adopting binding code changes. Mayor Johnson stated the matter is especially important for new construction; perhaps existing buildings and remodeling could be separate from new construction; the City should be able to move forward with new construction on a shorter timeframe; any new construction in Alameda should be subject to the new ordinance. Councilmember Matarrese stated there are LEED items that need to be done out of necessity now, such as diverting renovation or site clearing materials from landfill and using renewed and reused materials; there is a distinction between new construction and renovation; binding, not optional, code provisions need to be put in place. Councilmember deHaan inquired whether there are new requirements that move toward LEED compliance. The Supervising Planner responded in the affirmative; stated the City has a debris ordinance that requires 50o diversion; the goal amount was increased to 75~; the landscape ordinance includes water conservation measures; that she does not have the schedule for bringing items forward. Councilmember Matarrese stated setting target dates is very important; then, priority decisions can be made about how to use Regular Meeting Alameda City Council August 5, 2aas resources to meet the dates. Councilmember deHaan stated the matter is coming to Council; the ICLEI committee [Climate Protection Task Force] would be coming to Council with recommendations that would get the City to that point [adoption of binding green requirements]; inquired when the ICLEI report would come to Council. The Supervising Planner responded the ICLEI report was folded into the City's Local Action Plan. Councilmember Matarrese stated the effort he is discussing is adoption of codes that were recommended by the ICLEI committee. The Supervising Planner stated one of the priorities in the Local Action Plan is the sustainable design and green building standards, which Planning is working on. Mayor Johnson inquired whether there are model ordinances; stated priority should be given to adopting regulations for new home construction, new multi-family residential development and new commercial construction; any new construction should be built with the new standards; remodels and landscaping can be dealt with later; brand new construction should be built to the [green building] standards. Councilmember Matarrese stated the matter is fairly urgent because there is potential for new commercial and residential construction in the foreseeable future; requirements should be locked down sooner to have builders adjust accordingly. Councilrnember deHaan stated Planning is going through the exercise to bring something forward. Councilmember Matarrese stated that he wants a date. Mayor Johnson inquired whether the matter is being considered by the Building Official or Planning Board. The Supervising Planner responded the Building Official is looking at the Building Standards adopted [by the State] on July 17; stated the standards are voluntary at the State level; the City would be making the regulations mandatory; Building Codes do not go to the Planning Board; mandatory checklists added to the Zoning Ordinance would go to the Planning Board. Mayor Johnson inquired whether Stopwaste has model ordinances. Regular Meeting Alameda City Council 1 0 August 5, 20Q8 The Supervising Planner responded in the negative; stated Stopwaste does not have anything mandatory, but has the voluntary standards that are being considered tonight. Mayor Johnson inquired how the State code and Stopwaste's model of voluntary guidelines differ. The Supervising Planner responded the State code looks at building efficiency; stated currently, Title 24 requires certain energy standards to be met; the new regulations increase Title 24; LEED and Build It Green are checklist approaches that look at the entire site, including landscaping and transit as well as construction; 15o above Title 24 is one requirement, however, the approach is more holistic. Mayor Johnson stated the Council could set a timeframe for a report back from the Building official. Councilmember Matarrese stated the report should include an estimated date for implementation. Mayor Johnson inquired what timeframe should be set. Councilmember Matarrese stated the Building official should have a month to conduct a review; the review should tell Council the differences between the State's standards and the City's standards and the target date for going from optional to mandatory. Councilmember deHaan inquired whether the direction is the motion. Councilmember Matarrese responded the direction is the motion along with adoption of the resolution. Mayor Johnson stated the direction should include prioritizing new construction. Councilmember Matarrese agreed to include said direction in the motion. Councilmember deHaan inquired whether a month is adequate time. The Acting City Manager responded a month is an adequate amount of time for the Building official to inform Council how long the full review would take; stated the full review might be completed in a month. Councilmember Matarrese stated Council should be informed if there is difference. Regular Meeting Alameda City Council 1 1 August 5, 200$ Councilmember deHaan seconded the motion, which carried by unanimous voice vote -- 4. [Absent: Councilmember Gilmore - 1.] Councilmember deHaan noted that drought resistant landscaping at Haight School is outstanding. ORAL COMMUNICATIONS, NON-AGENDA None. COUNCIL REFERRALS None. COUNCIL COMMUNICATIONS (08- } Consideration of Mayor's nomination for appointment to the Transportation Commission. Mayor Johnson nominated Jane. Q. Lee. X08- } Mayor Johnson requested that the Fire and Police Departments provide a report describing the type of calls they respond to which are outside their scope and recommendations for appropriate fees; said report should be presented under Council Referrals at the newt City Council meeting; stated the Fire Department responds to calls for elevator problems wlthln commercial buildings and people locked out of their houses; she is surprised that fees for such calls were not included when revenue enhancing recommendations were made. X08- } Councilmember Matarrese stated that he and Vice Mayor Tam participated in a structured bicycle ride around the City on Saturday; the event was presented by Bike Alameda. X08- } Mayor Johnson stated that Alameda could be getting three or four new Coast Guard cutters; current cutters are forty years old. ADJOURNMENT There being no further business, Mayor Johnson adjourned the Regular Meeting at 10:07 p.m. Respectfully submitted, Lara Weisiger City Clerk Agenda for meeting was posted in accordance with the Brown Act. Regular Meeting Alameda City Council 1 2 August 5, 200$ CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Ann Marie Gallant Interim Chief Financial Gfficer Date: August 19, 2008 Re: List of Warrants for Ratification This is to certify that the claims listed on the attached check register and shown below have been approved by the proper officials and, in my opinion, represent fair and just charges against the City in accordance with their respective amounts as indicated thereon. Check Numbers Amount 212287 - 212724 $2,595,437.27 V17435 - V17580 $99,007.50 EFT568 $39,209.15 E FT569 $80, 000.00 Void Checks: 212027 ($3,600.00) 212264 ($157.49) 212297 ($2, 306.26) GRAND TOTAL Respectfully submitted, Chief Financial Off r Council Warrants 08119!08 $2, 807, 590.17 Reviewed and received, r , ~~ ~ City Clerk BILLS #4-B 8!19!2008 CITYQFALAMEDA Memorandum To: Honorable Mayor and Members of the City Counci! From: Debra Kurita City Manager Date: August ~9, 2008 Re: Accept the Quarterly Investment Report for the Period Ended June 30, 2008 BACKGRQUND Each quarterthe Investment Summary report is provided to the City Council. Attached is the Investment Summary report for the quarter ended June 30, 2008. DISCUSSIGN The attached investmentportfoliosummaryreportreflectstheinvested operatingfundsas well as thevarious assessmentdistrictfunds and trusteed bond funds. These investments have been made in accordance with the provisions of the City's approved Investment Guidelines. The City of Alameda's expenditure requirements for the next six months are more than sufficiently covered by anticipated revenues from regular operations and liquidity of current investments. FINANCIAL IMPACT As of June 34, 2008, the City has received ~ 0~ .36 percent of the projected interest income for the fiscal year. RECOMMENDATIGN Accept the Quarterly Investment Report for the period ending June 30, 2408. Respectfully submitted, Ann Mar' Gallant Interim of Financial Officer G~~~l~~2 ~ /lei B :Laura GwGr`t'ne ~~ Y Y Supervising Accountant AMGILG:dI Cit Council Y Attachment. Investment Portfolio for the Quarter Ending June 30, 2008 p enda Item #4-C 9 48-'19-08 City of Alameda California August ~ 9, 2005 Honorable Mayor and City Council I have reviewed the City of Alameda's Investment Report for the quarter ending June 30, 2008 and find that it complies with the Investment Policy established by my office. The interest of the Council is always appreciated. sins ~y, -~ ~. ,,- ;~ 1 ~'~ Kevin Kennedy r~~ City Treasurer KKldl Kevin Kennedy, Ciry Treasurer 4f~'ice of the Ciry Treasurer Clty CounCll 2263 Santa Cara Avenue, Room 220 Alameda, California 94501 Attachment to ~ i o. 74$.4560 • TDD ~ 10.522.753$ Agenda Item #4-C Business ~ 10.74$.1$9$ • Fax ~ 10.74$.1$96 ~$-~ 9-~$ ~~~ O O N O M Z Z Q LrW W~ ~j ¢w LL F ~ ~ ~o Uo J 0 a Z Z '~ II j ~ I ! O 1 0 O I r] I r l 0 i ~ I ~ I I ! j I I I I i I i ~ "1 ~O M (D!NI01IO M , ~ ~ ~ ~ i I I I li I I ~ ~ i I I i i I I I I oMNN~ ~ j~~ i~ l ! ~ I I ~~* I I O~ NIA ~~ M ~ c ~ I I li 'I I ~ I I I ~ I j • ~ I ' W W I W '~ i I ! 't ~ ~ I I I I ~ ooiraicaui ~ I I I, !; ~; I I I i Y] ,.. ch I I ~ I ~~ I 0) N D M M o I p j I ~ ~ i 1 { I I I I Q I r; +~ O U? M I lD r ' `= ! ++ I I I I ! ! I I i ! ! ~, I v ~ 1691 Oj N ti I ti O .N ' ~ ! I I I i I I I f i r N [~7 I i i ~ ~ I h i I ! ~ I I I I I I I II 'I ~ f L "~ I~ ~ I ! ~ I II ~ E I I 1 ! 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The project will restripe the existing street pavement striping and markings within the City that include centerlines, bike lanes, crosswalks, stop bar and legends, and turn lanes. DISCUSSIGN To solicit the maximum number of bids and most competitive price, specifications were provided to 1l separate building exchanges throughout the Bay Area. A notice of bid was also published in the Alameda Journal. Three contractors submitted bids, and the bids were opened on August 4, 2008. The list of qualified bidders, from lowest to highest total project costs, is: Bidder Location Bid Amount Chrisp Compan Fremont $151,015.55 Rile 's Stripin Union Cit $179,049.30 Linear Gptions, Inc. Menlo Park $188,518.15 Staff contacted several references provided by the low bidder and received positive feedback about the quality and timeliness of their work. Staff proposes to award a contract to Chrisp Company, for a total amount of $166,183, including a 10% contingency. A copy of the contract is on file in the City Clerk's office. As with all annual contracts, this contract may be mutually amended on a year-by-year basis, for up to four additional years, based on satisfactory performance of all aspects of this contract. If extended, the contract would be for the same terms and costs, plus an annual increase equal to the construction price index increase for the San Francisco Bay Area appropriate to the trades associated with the work, as reported in the Engineering News Record for the previous calendar year. City Council Agenda Item #4-D 08-'19-08 Honorable Mayor and August 19, 2008 Members of the City Council Page 2 of 2 BUDGET CONSIDERATIONIFINANCIAL IMPACT The project is budgeted in the Capital Improvement Program Project No. 43944901}, with monies allocated from Measure B. MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE This action does not affect the Alameda Municipal Code. ENVIRONMENTAL REVIEW In accordance with the California Environmental Quality Act ~CEQA}, this project is Categorically Exempt under CEQA Guidelines Section 15301~c}, Existing Facilities. RECOMMENDATION Award a contract in the amount of $166,183, including contingencies, to Chrisp Company, for traffic striping, phase 6, No. P.W. 10-O1-31. Respec II submitted, Matthew T. Naclerio Public Works Director /L ~-- By: Philip Lee ~ Assistant Engineer MTN:PL:gc cc: Watchdog Committee CITY 4F ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 19, 2008 Re: Accept the Work of Golden Bay Construction, Inc., for Repair of Portland Cement Concrete Sidewalk, Curb, Gutter, Driveway, and Minor Street Patching, Fiscal Year 200612001, Phase 8, No. P.W. 08-06-18 BACKGROUND On February 6, 2001, the City Council adopted plans and specifications and called for bids for the repair of Portland Cement Concrete sidewalk, curb, gutter, driveway, and minor street patching, fiscal year 200612007, No. P.W. 08-06-18. On April 11, 2001, the City Council awarded a contract in the amount of $851,200, including contingencies, to Golden Bay Construction, Inc., for this work. DISCUSSION The project has been completed in accordance with the plans and specifications and is acceptable to the Public Works Department. Extra work orders were issued to provide temporary pedestrian access at six locations and for concrete work at additional sites. The final project cost, including extra work orders, is $113,244, BUDGET CONSIDERATIONIFINANCIALlMPACT Funding for the project is budgeted under the Capital Improvement Program Project No. 82-02}with funds available from Measure B and the General Fund. MUNICIPAL CODEIPOLICY DGCUMENT CRASS REFERENCE This action does not affect the Municipal Code. ENVIRONMENTAL REVIEW In accordance with the California Environmental Quality Act ~CEQA}, this project is Categorically Exempt under CEQA Guidelines Section 15301 ~c} -Existing Facilities. City Council Agenda Item #4-E 48-'19.48 Honorable Mayor and Members of the City Council RECGMMENDATIGN August 19, 200$ Page 2 of 2 Accept the work of Golden Bay Construction, Inc., for repair of Portland Cement Concrete sidewalk, curb, gutter, driveway, and minor street patching, fiscal year 200612007, phase 8, No. P.W. 08-06-18. Respectfully submitted, Matthew T. Naclerio Public Works Director ~~1~~~~ By: Shilpa Patel ~ ~ Assistant Engineer MTN:SP:gc cc: Watchdog Committee CITY of ALAI~EDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 19, 2008 Re: Adopt Plans and Specifications and Authorize a Call for Bids for Citywide Sewer Mains and Laterals Video Ins ection Phase 2 No. P.11V.07-OS-19 BACKGRGUND The City of Alameda, as a Sanitary Sewer Collection System Agency is required to prepare a Sewer System Management Plan SSMP} pursuant to Section 13261 of the California Water Code. The SSMP will include, in general, the following elements: condition assessment, preventive maintenance program, fats, oil, grease FOG} control program, capacity management, and up-to-date sewer system infrastructure maps. DISCUSSION The first step in developing the SSMP is a condition assessment, which will be conducted through a video inspection of the sanitary sewer collection system. The results from the video inspection will be incorporated into the City Sewer Master Plan to develop a comprehensive capital improvement program and maintenance plan for the sanitary sewer collection system. The inspection will also identify areas of concern related to FOG; this will enable the City to identify dischargers and work with EBMUD to reduce the amount of FOG discharged into the collection system. The first phase of the video inspection was completed this past fiscal year, and approximately 140,000 linear feet of sewer mains and laterals were cleaned and inspected. The proposed project will be the second phase of the condition assessment and will clean and video inspect approximately 40,000 linear feet of sewer mains and laterals. A copy of the plans and specifications is on file in the City Clerk's office. BUDGET CONSIDERATlON1FINANCIAL IMPACT The project is budgeted in the Capital Improvement Program Project No. 90-61}, with monies allocated from the Sewer Enterprise Funds. MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE This action does not affect the Alameda Municipal Code. City Council Agenda Item #4-F 08-'19.08 Honorable Mayor and Members of the City Council ENVIRONMENTAL REVIE~II August 19, 2008 Page2of2 In accordance with the California Environmental Act ~CEQA}, this project is Categorically Exempt under CEQA Guidelines Section 15306, Information Collection. REC~MMENDATIGN Adopt plans and specifications and authorize a call for bids for Citywide sewer mains and laterals video inspection, phase 2, No. P.V1l. Ol-OS-19. Respec I ubmitted, Matthew T. Naclerio Public Works Director 4 . By: VlJali waziri Associate Civil ngineer CITY of ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 19, 2008 Re: Appropriate $46,600 in Dwelling Unit Tax Monies to Rittler Park Irrigation and Field Renovation lm rovements No. P.W. 11-07-34 BAC KG RG U N D On June 17, 2008, the City Council awarded a contract in the amount of $163,112, including contingencies, to Suarez & Munoz Construction, Inc., for Rittler Park irrigation and field renovation improvements, No. P.W. 11-01-34. To stay within the available project budget, a change order to delete the installation of sod and replace with grass seed was negotiated. The City Council was informed of this change as part of the contract award approval. DISCUSSIGN The project is currently under construction based on the negotiated change order. Recently, City staff met with staff from the East Bay Municipal Utility District ~EBMUD} to review the City's Capital Improvement Program, and EBMUD staff suggested that the City consider delaying the proposed Lincoln Park Grading project due to the new water rationing requirements. Based on this information, the Alameda Recreation & Park Department ~ARPD} has requested that the Lincoln Park project be postponed and the money be appropriated to the Rittler Park project to allow for a sodded lawn. The use of sod in lieu of seed will allow the playing field to be open to the public sooner by reducing the lawn establishment and contractor's maintenance period from 90 days to 30 days. The proposed cost to install sod, including the associated 30-day warranty, is $46,600. The Public Works Department agrees with ARPD's request. BUDGET CGNSIDERATIGNIFINANCIALlMPACT The Lincoln Park Grading project is budgeted in the Capital Improvement Program Project No. 90436}, with monies allocated from the Dwelling Unit Tax ~DUT} and General Fund. Staff proposes to use $46,400 in DUT funds to provide sod at Rittler Park. Staff will review the need to restore funding to the Lincoln Park project as part of next year's budget review. City Council Agenda Item #4-G ~5-'I 9.45 Honorable Mayor and August 19, 2005 Members of the City Council Page 2 of 2 MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE This action does not affect the Alameda Municipal Code. RECOMMENDATION Appropriate $46,600 in Dwelling Unit Tax monies to Rittler Park irrigation and field renovation, No. P.W. 11-o1-34. Respectfully submitted, atthew T. Naclerio Public Works Director By: Ed Sommerauer ~ ~ Associate Civil Engineer MTN:ES:gc CITY of ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 19, 2008 Re: Adopt a Resolution Approving the Final Map and Accepting Associated Dedications and Easements for_Tract9689 Esplanade} BACKG RGU N D On April 15, 2008, the City Council adapted Resolution No. 14199 approving Tentative Map 9689, a 15 lot tract known as the Esplanade. The property is located at 2800 Harbor Bay Parkway, on the east side of the Harbor Bay Ferry Terminal. DISCUSSION The Final Map has been reviewed and determined to be technically correct and in substantial conformance with the approved Tentative Map and Conditions of Approval. Ten of the parcels will be developed for commercial use, with the potential for park of one of the commercial buildings to accommodate a restaurant. Four of the parcels will be developed at a future date. The final parcel is a portion of the existing lagoon adjacent to the development, which will be maintained by the property owners. The Final Map includes easements for emergency vehicle access, a public pathway, street lighting, public utilities, general vehicular ingress and egress, pedestrian access, private storm drains and sanitary sewers, and surface drainage runoff. In addition, the City will accept dedication of the portion of Harbor Bay Parkway within the subdivision boundary. All infrastructure within the development, including sanitary sewer, storm drains, and landscaping will be maintained by the property owners. In addition, an operation and maintenance agreement for the storm drainage improvements will be required prior to the issuance of a Certificate of Occupancy. The Final Map is on file in the City Clerk's office. BUDGET CONSIDERATIONIFINANCIALlMPACT Approval of the Final Map and resolution does not affect the General Fund. MUNICIPAL CODEIPOLICY DOCUMENT CROSS REFERENCE This project is consistent with the Municipal Code. City Council Report Re: Agenda Item #4-H 08-'19-48 Honorable Mayor and Members of the City Council ENVIRONMENTAL REVIEW August 19, 2048 Page 2 of 2 The approval of the Finai Map is ministerial and thus exempt under the California Environmental Quality Act ~CEQA}. RECOMMENDATION Adopt a resolution approving the Final Map and accepting associated dedications and easements for Tract 9fi89 Esplanade}. Respectfully s mii#ed, Matthew T. Naclerio Public Works Director `1.i2. l~ By: Robert Claire Associate Civi! Engineer MTN;RC:gc cc: Joe Ernst, SRM CITY OF ALAMEDA RESOLUTION Nn. APPROVING FINAL MAP AND ACCEPTING ASSOCIATED DEDICATIONS AND EASEMENTS FOR TRACT 9689 (ESPLANADE) Y ~ ,~ WHEREAS, on February 25, 2008, by Resolution No. PB-08-06, the ~' Plannin Board of the Cit of Alameda "Cit " a roved the Develo o g y ~ y } pp pment Plan ~ ~ and Design Review for the Esplanade ~PLN07-006 ~; and ~ ~ ~ a ~ v WHEREAS, on February 25, 2008, by Resolution No. PB-08-07, the L Planning Board of the City recommended approval of Tentative Map Tract 9689; ~ and ~ _ WHEREAS, pursuant to Resolution No. 147 99, the City Council approved Tentative Map 9689 for eight lots on April ~5, 2008; and WHEREAS, Final Map 9689 is ministerial and is thus exempt under the California Environmental Quality Act ~CEQA~; and WHEREAS, said Final Map delineates thereon for dedication to the public easements:for public utilities; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda that the Final Map of Tract 9689 be, and hereby is, approved. BE IT FURTHER RESOLVED that said easements offered for dedication to the public have been accepted on behalf of the public for use in conformity with the terms of the offers of dedication. BE IT FURTHER RESOLVED that the agreement far construction and completion of the public improvements in said tract pursuant to the Agreement and all its terms and conditions be, and hereby are, approved and the City Manager and the Gity Clerk are authorized and directed to execute and attest to, respectively, said Agreement on behalf of the City of Alameda; and BE IT FURTHER RESOLVED that the Security guaranteeing full and faithful performance of said public improvements, labor, and materials are hereby approved as sufficient in amount. *~**** Resolution #4-H CC QS-19-oS I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the C'rty of Alameda in a regular meeting assembled on the ~ 9th day of August, 2008, by the following vote to wit: AYES: NOES: ABSENT: ABSENTI~NS: IN vVITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 20th day of August, 2008. Lara INeisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 19, 2005 Re: Adopt a Resolution to Approve Street Names for the Grand Marina Pro'ect BACKGRgUND On November 14, 2005, the City Council approved the Grand Marina Master Plan and associated General Plan Amendment, Rezoning, Tentative Parcel Map, and Development Plan and Design Review applications to construct 40 residential units at the foot of Grand Street adjacent to the Grand Marina and the gaklandlAlameda Estuary. The developer of the Grand Marina project, Warmington Homes, is proposing names far one new street and five new alleys that will be constructed as part of the approved project. Pursuant to the City of Alameda Policy for Naming City Property, Facilities, and Streets Attachment 1 ~, the Planning Board is responsible for recommending new street names to the City Council. qn August 11, 2005, the Planning Board approved by motion the recommended street names for the new street and the fve new alleys in the Grand Marina project. DISCUSSION The 44 new homes proposed at the Grand Marina project are to be accessed by Grand Street, Fortmann Way, one new street, and five new alleys. The new street is designed to be an extension of Hibbard Street; therefore, its recommended name is Hibbard. The recommended names for the five alleys were taken from the gfficiai Naming List for City Facilities and Streets, which was approved by the Historical Advisory Board. As shown in Attachment 2, the five alleys would be named: China Clipper Way, Thoroughfare Way, Bohemia Way, Cruiser Way, and Red Sails Way. BUDGET CgNSIDERATIgNIFINANCIALlMPACT The proposed resolution naming the new street and five new alleys would not result in any financial impact on the City of Alameda. City Council Report Re: Agenda ~ ltem #4-1 ~8-'19-08 Honorable Mayor and August 19, 2408 Members of the City Council Page 2 of 2 MUNICIPAL CGDEIPQLICY DGCUMENT CRGSS REFERENCE The street naming is consistent with the City of Alameda Street Naming Policy. ENVIRONMENTAL REVIEW The naming of streets is a statutorily exempt activity under the California Environmental Quality Act. RECGMMENDATIGN Adopt a resolution approving street names for the Grand Marina project. Respectfully submitted, <~J athy Woodbury Planning and Building Director ~~~,o G~''~> y: Andrew Thomas Planning Services Manager Attachments: 1. City of Alameda Policy for Naming City Property, Facilities, and Streets 2. Proposed Street Names cc: David Day,lNarmington Homes •'~i,ylY r1~~1^ '' Ci ' l! ~ ~f~~i~fti ~ '~ ~~~r•fll; fij1 ll~ .r' City of Alameda California March 20, 2007 POLICY FOR NAMING CITY PROPERTY. FACILITIES AND STREETS INTRQDCJCTYON: It is the City of Alameda's goal to establish a uniform policy to name City facilities and portions thereof, including but not limited to: Parks and Park facilities, Colf Complex, Alameda Power & Telecom facilities, Libraries, Housing Authority facilities, fire stations, City Hall, Police Department facilities, parking lots, ferry terminals, City streets and entryways to the City. PURPGSE: The purpose of this policy is to honor persons, places andlor events in the history of the City by naming City facilities after them. This process acknowledges and memorialises a specific person ar event and enhances the value and heritage of the City. rRaC~I~vRF~: Boards and Commissions represent the communit ,and have direct res onsibilit . ... y P Y far vartaus City facxl~ttes as prescribed ~n the City Charter and Alameda Municipal Code. It shall be the responsibility of the following Boards and Commissions to review the List of Street and Facility Names annually and provide additions or deletions to the Historical Advisory Board. The Boards and Commissions most closely related to these facilities will make the name recommendation to the City Council: Recreation Commission -City Parks, Swim Centers, Boat Ramps, and Associated facilities Gaff Commission ~ Golf Complex and Associated Facilities Public Utilities Board -Alameda Power & Telecom Facilities Library Board ~-Libraries i Policy for N'anung City Property, Facilities and Sheets -March 2U, ~DQ7 City Council Attachment '~ to Report Re: Agenda item #4-I vs-~9-os NAMING ST~E~TS; General Considerations for Naming Streets: 1. Priority shall be given to utilizing street names that represent persons, places or events associated with the historical development of the City of Alameda, Z. Where feasible and appropriate, historic street names shall be chosen which directly relate to that portion of the City in which the street to be named is located. 3, Consistency in naming shall be maintained within a Subdivision Tract, Planned Development, or other development ar geographic area where street names themes currently exist, are planned or are discernible. 4. Street names shall remain the same across intersecting streets and throughout the length of the street, 5. The use of the same name but different suffYces for adjacent streets shall be avoided, with the exception of a small court or cul-de-sac adjacent to a main road. For example, Brighton Court off Brighton Road. G. A street name shall not intersect another street name at mare than one location. The use of circle or loop as a suffix is not encouraged except under limited, specific design situations, 7. Similarly spelled or pronounced street names shall be avoided within the City. 8. ~ The number of letters in the street name, including suffix, shall not exceed twenty characters and spaces in conformance with the 91 ~ Emergency Communication Center system. Designation: ~. In general, street names should include a suffix, such as those following, to clearly indicate that it is part of the vehicular circulation system and to minimize the possibility of confusion with development or pro3ect place names. Names lacking such suffice or ending in such words as Harbor, isle, or Point are not encouraged, except to retain the continuity of established naming schemes. Names utilizing terms from other languages such as Embarcadero, Camino, pia and other non-typical names shall be considered individually for appropriateness, merit, and general conformance to this policy, 2. Cul-de-sac ar short dead-end streets a. Court b. P1aCe 3 Policy for Naming City Property Facilities and Streets -March 20,.240? ~ ? ~__._..~ 133211S ONb'N~ `_.,.,~,1 ...._.. .~.._..._ ~ w r..,,.__._._.._._.._J ~ ~ ~..: ~ ~ ~ ~ .... _.,. ,.. W I . ... .. .' .. ... .. ~ . .. d- ~ -~ Q ~ .. { ~ ~ J ~ ~ N ^ ti w ~ ~ ~ .. .. .. ~ _ . - 1. w ~ , .. ~ ~ - ~ ~ ~ ~ - ~ ~ w ~ '~ . . . .. ~ , ~ . .~ ~ ... ~ I N ~ ~ d~ I ~ ~ ~ ~ ~ Nb7 d 1W~N08 / ~- ~ ~ ~ ~ ~ ~ N N N N ~ ~ N ~ ~i- N ~ 7~~d~'d 133a~s a~beelH .. ... I . N i"~ : ~ ~ . ~ o ~"~ ~ ~ ~ N . N ~ ~ N .~ N ~ N ~ ~ ~ 0 ' 3Nb' 3blb H~f?0 ~~ ~H! ~ ~ .. . ~ ~ a ~v "~ . ~ ~ ~ ~~ c~ ~ ... J w ~ ~ W ~ w w 3 3 3 ~ ~ ~ ~ ~ d }. ~ ~ -~ ~ ~ ~ ~7 ~ ~ ~ O W v iii i ~~~~~~~~~~~ffi~~~~~~~~~~~~~~~~~~ ~~ ~ i~~ J ~ ~ v op W ~` ~ ~ I ~ ~ ~ Z 1 M ~ . ~-~ mw~plC~ ~ ~ 1 ~ I ~ ~o ~ ~~N~~ ._...._,._.._.. ~ ~ ~ ~ yn} .~,........__..~.. m I ~ v ~ ~aPox ~~~~~ WL a ~~~a ~ o. G ~' w G w wT~ _ a ~ ~~ R ~.... ~._ ~'L ti5 ~5 .~`~ 9' s w~ # ~ ~[ 00 ~ o° J ~\ a~ ~~ __. W\ ~~~ f.._..,__-~ ~3 ~- .r~ ~ ~ ~ ~~N ~~O ` ~ ~ ~~~ .~~ ~ T~ E- C~ o ~ ~ V ~ 1LA' w/ ~ ~ III D *" ~ .. 0 J a. U ~~ City Council Attachment 2 to Report Re: Agenda Item #4-I 08-19-08 CITY OF ALAMEDA RESOLUTION NO. E 0 ~, ~. ~ APPROVING STREET NAMES FOR THE GRAND MARINA PROJECT WHEREAS on November 14 2006 the Ci C ty ouncil approved the Grand ~, Marina Village Master Plan proposed bythe applicant, Warmington Homes; and ~~ ~~ v a WHEREAS, Warmington Homes has proposed names for one new street ~ ~ and five new alleys that will be constructed as part of the approved project; and WHEREAS, the new street is designed to be an extension of Hibbard Street, therefore its recommended name is Hibbard; and WHEREAS, the recommended names forthe five alleyswere taken from the Official Naming List for City Facilities and Streets, and are China Clipper Way, Thoroughfare Way, Bohemia Way, Cruiservvay, and Red Sails Way; and WHEREAS, pursuant to the City of Alameda Policy for Naming City Property, Facilities, and Streets, the Planning Board is responsible for recommending new street names to the City Council; and WHEREAS, on August ~ 1, 2008, the Planning Board approved the recommended street names by motion; and WHEREAS, on August 19, 2005, the Council of the City of Alameda reviewed the recommended street names and approved them. NOW, THEREFORE, BE IT RESOLVED THAT the City Council approves the street names for the Grand Marina project as shown in Attachment 1 to this resolution. ***** Resolution #4-l CC 08-19.OS --- --~., --.-~. ~...~.. __..,.. _.._J "1 ~.-.~4 1 I .. ' r~1r I ~ ti 11 ~•+ -. .. I ~ .. .~ ~ -. ~ ' ,.. I ~ ~ ~ ~- -~ o : ~ ~ ~, N ~ ~ 1 ~ ~ ~ ~ o~ ~ i. ~ I ~ i ~ I ~ ~ `~ ~I ~ ~ i ~ .ti ~.~ ~ ~ N~~ ~l~~Hae 1 f ~, , . ~~ r ~ ~ ~~ t~ ~~ t~ ~ ~ ~ V V ~+ ~ ~ r'; ~ ~~ ~ :~ _-- _; ~ r '~ 1 rJ i ~ I r 7 !~ 1 i I1 I 1 ~_ ~~ ~ , 1 ~~ ~ ~, '~~, `.~ ~~~ '4 f~~ ~, ~ i w ~ w w 3 3 3 3 ~ ~ ~ ~ ~ ~ ~ `~ ~ ~ w ~ ~ ~ ~ ~ ~r 0 ti a ~- .~ W U Q ~a ~i g~~n~~~~~e~~~a~~~~AS~~~~~~~~gfl ~I~l~I~l~I~I~I^!~l~I~l~I~I~I~I~i~l~I~l~l~l~l~I~lNl~I~I~l~l~1~ ~- 3 0 i {~ IiiI ~ SI ~ ~ w ~ ~Q~ J~o ~ ~~~ ~ ; ~~ s ~ li=°~ ~~~ li~~ Z^ ;II Q ~-~ ~ W n° Q~~ ~ ~ ~ ~- ~ z z _~ _.. ~ ~ ~ ... N ~ o - -~ . w~_ ._ ~~ I ~~ ~ i `' . ~-~ ~~ s i._~ ~ r ~~ ~, ,-.I c.~ ' ~ ~ . ~I ~ ~ ~ -~ ! i~ v ~~~ ~ ` N :----~ r ~~ C~ ° r w =.~ nQ ~I! ~ r U ,\ 0 ~ 7~~db'd ~3~~s Q~bsB~H ~I~I~ININlNININ -3Nd 3a~~no~or~ m \; ,~ ~'d ~~ ~ ~~ ~ ~ w~ ~ ~ ;, , ~~~ ~ 1~~~~ i } .. ~ ~' ~ ~ .~ ~ .~ ~ ~~ ~ ~, a ~~ ~~~ . c~ ~ . ~ ~ !, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 19th day ofAugust, 200$, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIaNS: IN 1NITNESS, I~IHEREOF, I have hereunto set my hand and affixed the seal of said City this 20~h day of August, 2008. Lora vveisiger, City Clerk City of Alameda CITY OF ALAMEDA RESOLUTfON N0. APPOINTING JANE Q. LEEASAMEMBEROF THE CITY TRANSPORTATION COMMISSION (SCHOOL DISTRICT SEAT) ~ \ BE IT RESOLVED by the Council of the City of Alameda that pursuant to ~~ ~ provisions of Sectron 2-8 of theAlameda Municipal Code, and upon nomination of ~ ~ ~ the Ma or JANE .LEE is ' ,~ y Q hereby apparnted to the office of member of the ~ ~ a~ ~ " Trans ortation Commission School DistrictSeat of theCit f ~. p ~ } y o Alameda for a term ~ commencing on August 19, 2005, and expiring an June 30, 20~ 2 ****** I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed b the Council of the City of Alameda in a ~~ regular meeting assembled on the ~9 day of August, 2408, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of said City this tat" day of August, 2008, Lora Uveisiger, City Clerk City of Alameda Resolution #5-Q OS-19.08 CITY qF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 19, 2008 Re: Hold a Public Hearing to Consider an Appeal of the Planning Board's Conditional Approval of a Major Design Review for an Addition and a Remodel that Includes Raising the Single-Family Structure and Constructing a Detached Two-Story Dwelling Unit at 3327 Fernside Boulevard, within the R-2, Two-Famil Residential Zonin District BAC KG RG U N D Gn June 23, 2008, the Planning Board conditionally approved the Major Design Review application for an addition and a remodel that includes raising the single-family structure and constructing a detached two-story dwelling unit at 3327 Fernside Boulevard. In taking this action, the Planning Board deleted the following two conditions that were recommended by staff and intended to bring the project into compliance with the City of Alameda Guide to Residential Design: 1. The project shall be revised with a gable roof over the rear addition that utilizes lowered plate heights and eave lines, cross-gables, and dormers so that the new roof would match the scale and pitch of the original roof. 2. The structure shall not be raised in height. However, the Planning Board directed the applicant to amend the scope of the project so that no portion of the structure exceeded the maximum permissible height of 30 feet, as required by R-2 Zoning District regulations. The minutes from the meeting and the Planning Board's adopted resolution are included as attachments. The Alameda Architectural Preservation Society ~AAPS} filed an appeal of the Planning Board's action on July 3, 2008. The appeal contends that the conditional approval is not consistent with the City of Alameda Guide to Residential Design Attachment 3}. Qn July 24, AAPS submitted a Supplement to Petition for Appeal, which expanded and clarified the basis for their appeal, Within this supplement, AAPS also provided alternative design solutions. The appeal and the supplement are on file in the City Clerk's office. City Council Public Hearing Agenda Item #5-B 08-'I 9-08 Honorable Mayor and Members of the City Council DISCUSSION August 19, 2008 Page2of4 The AAPS provided three reasons for the appeal in its Supplement to Petition for Appeal. The issues presented in the appeal coincide with the Planning staff s recommendations. Staffs response is provided under each of the following issues raised by the RAPS in its appeal: 1. The plans approved by the Planning Board are internally inconsistent, inconsistent with the project described in the June 23, 2008 Planning Board staff report which is on file in the City Clerk's offices and should have been considered incomplete. Planning staff initially noted infernal inconsisfencies with the plans and requested fhaf the plans be revised and resubmitted. However, fhe applicant requested fhaf fhe plans be submiffed fo fhe Planning Board without a complete revision in order fo facilitate the review process and get general direction from fhe Planning Board. The plans submiffed by fhe applicant are included as Attachment 4.~ Planning sfaf~s recommendafian of conditional approval would have required subsfanfial alterations fo fhe plans, which would be reflected when fhe construction plans are submiffed for review. The Planning Board's deletion of fhe sfafl•~s two recommended conditions makes fhe need for subsfanfial plan revisr'ons moot. Planning staff will require fhaf fhe remaining infernal inconsisfencies be corrected, in accordance wifh fhe substitute condition adopted by the Planning Board, prior fo fhe issuance of a building permit. 2. The project does not conform with the City's Guide to Residential Design. The Guide fo Residenfia! Design does not bar or discourage increases in building heights except where fhe increase in height would make fhe building ouf of characfer wifh fhe surrounding neighborhood. The Planning Board found fhaf the proposed increase in building height was relatively minor, so long as fhe structure was limited fo 3g feet in height, and was not ouf of characfer wifh fhe surraunding neighborhood. Raising fhe building of fhe basement could also create a building fhaf is ouf of characfer wifh Craftsman proportions. However, fhe Planning Board found fhaf fhe proposed building modifications were in characfer wifh a Craftsman style building. The new addition at the back of fhe building would incorporate a very shallow pitched hip-gambrel roof wifh very high top plates fhaf is ouf of characfer wifh fhe Craftsman roof configuration. However, fhe Planning Board found fhaf fhe applicant's proposed roof design would not cause fhe building fo be ouf of characfer wifh a Craftsman design because the roof modifications would not be generally visible from fhe street. The Planning Board's approval was based on findings consisfenf with Municipal Code standards and with design guidelines, as follows: a. Section 3~-37.5 of fhe Alameda Municipal Code ~aMC~ requires fhaf projects must be compatible wifh their site, any adjacent or neighboring buildings or surroundings and promote harmonious transitions in scale and characfer in areas between different designated land uses. Projects which do not meet Honorable Mayor and Members of the City Council August 19, 2408 Page 3 of 4 fhe requiremenfs of fhis paragraph sha11 be presumed detrimenfal to eifher existing property values or fhe growth of properfy values in fhe vicinify of fhe pro~ecf. b. Second Paramefer, page 6 of Guide fo Residenfial Design - "fhe massing and style of fhe exisfing building will esfablish fhe parameters of appropriate design for an individual addifion or remodel. The massin , sf le fenesfrafion g Y and design elements of fhe addition or remodel should appear as infegra! elernenfs of fhe exisfing building. Addifions should always appear as though fhey were parf of fhe original construcfion. Design elemenfs should either match and/or echo fhose of fhe exisfing building or, if appropriate, fhe enfire sfrucfure should be remodeled concurrently wifh fhe addifion fo create a cohesive and integrated appearance. " c. Third Parameter, page l of Guide to Residenfial Design - "valued original archifectural characfer is mainfained by the preservafion and restoration of fhe original fabric. all buildings should be recognized for fheir own fime and style. Rehabilitafion should not fry fo create a preconceived concepf of hisfory, buf should reuse fhe exisfing or appropriafe features. " d. Specific criteria for adding second sfories fo Historic Buildings, page ~ 6 of Guide to Residenfial Design - "The new addifion should be so well infegrafed into fhe exisfing design fo appear fo be parf of fhe original design. The new building mass musf not "loom" over fhe street or neighboring yards. This can offer be achieved by building sefbacks and by "stepping back" fhe new second sfory. This is particularly frue for Craftsman and confemporary buildings." e. Gpfions available for adding a second story fo a bungalow-sfyle building, page 19 and Techniques fhaf should not be used, page 21 of Guide fo Residenfial Design, bofh point ouf examples of preferred alferafions fo Craffsman strucfures ~Attachmenf 3). 3. The Planning Board approval did not make clear what the front of the modified structure would look like. The Planning Board's acfion limited fhe height of fhe building to 3~', which means fhaf fhe final plans would show fhaf fhe building is not raised fo a heighf where fhe existing roof ridge exceeds 30' in heighf above grade. This requires fhe applicant to provide revised plans that reflecf fhis decision, and sfaff would need fo confirm the plans are cansisfenf wifh Planning Board approval. BUDGET CGNSIDERATIGNIFINANCIAL IMPACT No additional funding is necessary for planning activities related to this project. Honorable Mayor and August 19, 2008 Members of the City Council Page 4 of 4 MUNICIPAL CGDEIPOLICY DOCUMENT CROSS REFERENCE • Alameda Municipal Code, Subsection 30-4.2~d}, Section 30-37.5~Requirements}, and Section 30-38.5~Design Review Manual}. • City of Alameda, Guide to Residential Design Attachment 3}. - Second Parameter, page 6 - Third Parameter, page l - Specific criteria for adding second stories to Historic Buildings, page 16 - Options available for adding a second story to a bungalow-style building, page 19 - Techniques that should not be used, page 21 ENViRGNMENTAL REVIEW The project is Categorically Exempt from additional environmental review pursuant to CEQA Guidelines Section 15301 ~e}~2} Existing Facilities -- addition of less than 10,000 square feet to an existing structure and, as conditioned, Section 15331 for projects consistent with the Secretary of the Interior's Standards for the treatment of historic properties. RECOMMENDATIGN Hold a Public Hearing and adopt a resolution granting the appeal and overturning the Planning Board's conditional approval of a Major Design Review for an addition and a remodel that includes raising the single-family structure and constructing a detached two-story dwelling unit at 3327 Fernside Boulevard, within the R-2, Two-Family Residential Zoning District. Respectfully submitted, Cathy ~dbury Planning & Building Director . Jon Biggs Planning Manager Y ~/~'f~"i Dennis Brighton Planner III Attachments: 1. Planning Board Minutes, June 23, 2008 2, Planning Board Resolution No.PB-08-14 3. City of Alameda Guide to Residential Design, Adopted March 15, 2005, pp 6-l, pp 16-22 4. Plans Submitted by applicant at the June 23, 2008 Planning Board Meeting 1 Board member Cunningham to move to adopt the draft Planning Board Resolution to approve the complete demolition of the existing 2,366 square faot restaurant and a Design Review for the construction of an approximately 2,416 square foot new restaurant. The restaurant will contain a drive-through, which requires a Use Permit pursuant to AMC 34-4.9A.c.l~r} A parking exception is required for this project, because the eight parking spaces provided for this project are less than the required 20 parking spaces pursuant to AMC 30-4.9A.g.8. The following modifications will be included: 1. wood windows and a door to match; 2. The use permit may be revoked if the conditions have not been complied with; 3. The trash will be picked up daily; and 4. Traffic monitoring will occur during the school year. Board member Autorino seconded the motion, with the following voice vote - 4. Noes: 1 ~Ezzy Ashcraft} Absent: 2 Lynch, McNamara}; Abstain: D. The motion passed. President Cook invited comment on signage, and agreed with Mr. Buckley's comment that the old-fashioned pole signs were inappropriate. She requested staff's comments on the signage. Ms. woiter replied that the overall square footage as presented in the design review was currently too large, and that the wall signs would be reduced. In addition, the directional signs may be approved by the Planning & Building Director. She noted that the pole sign would not be appraved as it stood, and that concern maybe alleviated. In response to an inquiry by President Cook regarding the presence of "The Colonel" on the sign, Ms. Gutke replied that was always a part of the company's identity. President Cook noted that the improvements were very much appreciated. 9-B. PLNOS-0153 -General Plan Amendment - 2400 Mariner Square Drive. The applicant is requesting a General Plan Amendment for the MU2 Mariner Square Specific Mixed Use Area to permit additional office use. The site is located at 2400 Mariner Square Drive within M-2-PD General Industrial Manufacturing} Planned Development Zoning District. Code Enforcement}. The applicant has requested this item be continued to the regularly scheduled Planning Board meeting of August 11, 2005.} This item was continued to the Planning Board meeting of August 11, 2008. 9-C. DR07-0056 -Major Design Review - 3327 Fernside Blvd. The applicant is requesting a Major Design Review approval, which addresses: 1}Raising the residential structure to create a third story and providing an addition at the rear of the residence; Z} Reconfiguring the front staircase and front porch and expanding the garage door; 3} Constructing a detached two-story structure in the rear yard that would serve as an Page 6 of 23 City Council Attachment 'I to Public Hearing Agenda Item #5-B 88-19-QS additional dwelling unit. The site is located within an R-2 Two-family Residential Zoning District}, ~DB~ Mr. Brighton presented the staff report. Staff recommended approval of this item, The public hearing was opened. Ms. Joanne Chandler noted that she owned the property north of and adjacent to the applicants' property, and spoke in support of this project. She had no objection to the applicants' plans to improve their home, and had been assured that the work would not be too disruptive. She noted that the applicants' had elderly parents whom they would like to bring into the home. She could see nothing detrimental about this project. Ms. Tracy Cote believed such additions compromised the integrity of the neighborhood aesthetic, and believed that too few of the additions, which she considered to be poorly thought- through, were noticed or debated. She believed the proposed changes would negatively impact the historic facade. She was concerned about the double-wide garage, which was not typical for this neighborhood. She expressed concern that the addition would not fit in with the area, and would degrade the surrounding historic residences. She requested that the applicants be directed to redesign an addition that would suit their needs, but would not negatively impact the surrounding neighborhood. Ms. Donna Talbot, applicant, noted that pursuant to the last Planning Board meeting, all of the criteria for the approval had been met, She noted that they no longer needed any variances, were in compliance with all Alameda Municipal Codes, resolved the height problem with the house, and had incorporated the Planning Board's recommendations. She believed the photographs were biased, and noted that they preferred to follow the Board's recommendations and move forward rather than start the project again. She noted that the public hearing had been closed at the last meeting. She Hated that the new elevations incorporated the suggestions from the January 28, 2008, meeting, as well as suggestions made by Planning Services Manager Jon Biggs. She noted that the front elevation on page 1 eliminated the massive stucco at the front and opened up the porch, She believed staff s suggestion of adding an open porch was excellent, and that it improved the look of the project. Ms. Talbot noted that the driveway did not cut down, did not look out of place with the rest of the neighborhood, and the front yard had a nice flow to it. She noted that the two-car garage had a single-car entrance off the street, which was similar to many properties off Fernside Blvd. She believed the driveway was attractively incorporated into the design. They redesignated the boathouse as a second dwelling unit, and that they no longer needed any variances. She noted that at the last Planning Board meeting, they discussed the height of the structure, and noted that page 4 explained the changes in the height from the existing to the proposed height. She noted that they reduced the height from 3 ~'9" to 30' to meet the AMC requirement. She noted that the redesigned the front roof to a gabled style in order to reduce the roof height by the nine inches. However, design review staff did not like that concept and upon further reflection, neither did she and the co-applicant. They agreed to maintain the gable-style roof at the front of the house during the March 5 meeting with Jon Biggs and Dennis Brighton. Mr. Biggs had suggested that Page 7 of 23 since the nine-inch roof ridge was not a living space or attic, that it could be considered an architectural element, and extend beyond the 30-foot maximum. She and her husband agreed with that suggestion, and stated that they would incorporate that design into the design of the project. They displayed the new roof angle on the overhead screen. Ms. Talbot noted that Board member Cunningham stated at the last Planning Board meeting that they were well within their rights to raise the height of the structure to 30 feet. They believed that based on Mr. Biggs' suggestion, that the height and design issue of the front roof was resolved. with respect to Mr. Brighton's comments relating to the new roof at the rear of the structure, she noted that was the f rst time that Mr. Brighton had voiced that recommendation, and they did not believe this was an appropriate time to bring new suggestions to the table. She noted that none of the neighbors she or the co-applicant had spoken to voiced any concern about the project. She noted that the only opponents to the project that she was aware of were the Alameda Architectural Preservation Society, Mr. Brighton and Ms. Cote, She believed the proposed project met the objective and the intent of Chapter 13 s and 3 0 of the Alameda Municipal Cade, and represented a reasonable balance between their development objectives as the owner of the property, including handicapped accessibility and the community's desire to preserve its architectural quality and historic identity. Mr. Christopher Buckley displayed several slides on the overhead screen, and noted that a letter the AAPS had addressed to the Historical Advisory Board was included in the packet. They had not seen the revised design, and expressed appreciation to the applicant for their efforts to reduce the building heights and improve the front elevation. AAPS agreed with staff that the building should not be lifted at all, and that the building was already signif cantly higher than other buildings in the neighborhood. They believed that lifting the building further would distort its proportions, and did not see why it needed to be lifted because there was an extra two feet of headroom in the garage. AAPS agreed with staff that excavating would be the preferred approach. The appearance was boxy and not consistent with the Craftsman style. They believed if the eave were to be reduced and cross gables or dormers were introduced to handle the upstairs windows, as was done on the front elevation, the building would have a much mare integrated Craftsman design. He noted that the six-foot addition consisting of the porch over the garage broke the setback line and introduced a significant new building mass which projected into the street. He noted that the double-wide garage became a dominating element, although it was broken up by the Craftsman doors. Ms. Nancy Hurd noted that she lived two blocks away from this house, and believed that his house was bigger than other houses on the street. She favored the excavation to reduce the amount of height, but questioned the changes that would take it away from the Craftsman style. She did not believe the house looked symmetrical in the drawings, and would Like to see the original design of the house retained as much as possible, and not raising it any further. Mr. Seth Hamalian noted that he lived two doors down from the applicants' home, and had often heard comments from people that the homes in this neighborhood had character. He liked the uniqueness of the homes in Fernside, and noted that one style did not dominate the neighborhood. He strongly favored allowing the applicants to go forward with their proposed design, and believed the message being sent by this process should be considered. He did not Page 8 of 23 believe this process should be so arduous for the applicants, and that their home should not be placed under a magnifying glass. He urged approval of this item. The public hearing was closed for Board discussion. Vice President Kohlstrand noted that she had taken issue with the height, the facade and the fact that the variance was being sought when this item was f rst heard. She believed the revisions addressed those issues. She noted that Mr. Buckley's letter mentioned the Golden Mean, and was concerned that it was not discussed in the staff report. Mr. Brighton noted that the Golden Mean issue was a general issue discussed with respect to historic homes, generally Victorians and revival homes. He noted that Craftsman homes received special treatment in the design guidelines. In this case, Craftsman had certain proportionality, including a lower proportional base which meant they stayed low and wide. He noted that staff was critical of popping up Victorians and creating front staircases that were inconsistent with the scale of the structure, as well as the architectural integrity of the structure. Staff believed it was critical to maintain the integrity of the Craftsman structure. Board member Ezzy Ashcroft Hated that this kind of discussion made a better community, and that it returned to the drawing board by mutual agreement of the applicant and staff. She requested that Mr. Brighton explain the difference between a bungalow and a Craftsman home, which he did. She was concerned about the relocation of the stairway, and noted that most of the homes in the neighborhood did not have center porches and center walkways. She liked the porch treatment, and believed the double-wide garage doors were in proportion to the rest of the house. She was concerned with an item brought up by the RAPS, and did not want to see a home tower over its neighbors, She believed the 30-foot height limit was fine, and inquired about the 9-inch architectural element. She did not believe the roof in the front added enough detail, and Iiked the back of the house. She agreed with Mr. Buckley's comment that the sides of the house that they would be made to look more authentic in the Craftsman style with bay windows, However, the only people who would see the side of the house would be the adjacent neighbors. Mr. Cunningham believed that a lot of progress had been made since the last hearing, and that the appearance of the front of the house looked much better, He believed the excavation would be a detriment, and would like to maintain the 30-foot height limit. He believed the appearance would be improved if some relief were to be added to the roof, He would like to see improvements to the side of the house visible from the street, rather than encumbering the applicant with architectural gyrations on the back of the house. He believed the design looked much better than it had before. In response to an inquiry by Board member Autorino regarding the details of the excavation the applicant, displayed and described the method by which the excavation would be accomplished. He noted that they planned a very expensive installation of an elevator so their parents would have access to the entire house. In response to an inquiry by President Cook why the extra nine inches would be necessary, and why the ceiling height could not be $'6", the applicant replied that he would not be certain the Page 9 of 23 handicapped vans in the garage. He noted that he could research that issue and added that it was difficult to get his pickup truck in the garage at this time. Ms. Talbot added that there were substantial support beams in the garage, so the effective ceiling would be lower. President Cook noted that there was a slippery slope, and that the current height limit was 30 feet. She noted that it was difficult to treat one case differently. Ms. Talbot noted that was the reason that Mr. Biggs came up with the architectural element, so they would be in compliance with the Alameda Municipal Code, and so that a variance would nvt be needed. Vice President Kohlstrand noted that no variance was involved in this case, and that the staff interpretation was that it did meet the height requirement. Mr. Brighton stated that the staff interpretation was that it would meet the height requirements if the house was not raised. However, if the Board decided to change the condition to raise the house, then the proposal of using the architectural element was acceptable to staff. Ms. Talbot described the orientation of the house towards the water, and that no one looked at it from behind. She added that it was not strictly a Craftsman style house in the back, and that an addition in the back was constructed in X000. President Cook noted that the structure behind the house was very nice. Board member Ezzy Ashcraft noted that she did not see the discussion with Mr. Biggs reflected in the staff report. Ms. Talbot noted that she was surprised by that issue, and stated that they left the meeting with the design review staff, believing that the issues had been resolved. She believed that their appearance before the Planning Board was more of a courtesy to tell them how they had incorporated the Board's suggestions. Board member Ezzy Ashcraft inquired if nine inches was all that kept the Board from be able to find in the applicants' favor, and whether there was any way to shave nine inches off. Ms. Talbot replied that they came forward with the proposal for the gable roof, which they did not particularly like, in an attempt to shave nine inches off the roof. She had not realized how Jiff cult that would be, and added that the height of the garage was very important to them, Board member Ezzy Ashcraft noted that she understood what the applicants intended to do with the garage. She also felt strongly about the 30-foot height limit, and added that the Planning Board was not aware of the nine-inch architectural detail. Board member Cunningham noted that they would be able to have up to a 5% slope for handicapped access, and that a berm at the street would keep the water out. Page 10 of 23 Ms, Talbot believed that Condition 1 addressed the back roof, which was a new roof that was not part of the old Craftsman house. Board member Cunningham believed that was open to opinion, but that the 30-foot line was clear from the Planning Board's point of view. He shared President Cook's concern that if this height extension were to be allowed, then other residents would ask for the same allowance or greater, The applicant inquired whether the project would be able to move forward if the nine-inch architectural feature were to be removed. Board member Cunningham believed that would be the case if the roof ridge were to go down nine inches. In response to an inquiry by Vice President Kohlstrand whether the pitch of the roof would need to be changed in that case, Board member Cunningham replied that would not be the case. Ms. Talbot noted that they were trying to preserve the look of the roof, but if the 30-foot height limit was more important, that would be fine with them, Board member Cunningham noted that the Planning Board must either follow the Alameda Municipal Code, or make finding that there was a unique characteristic about the property that would allow the height to be increased. He noted that the Board could not do that, and must follow the AMC; he added that the Board was not trying to single the applicants out, and intended to ftnd a way to make the prof ect work for them. President Cook noted that the Planning Board had decided that the total height of the house was more important than the number of stories, particularly with respect to having a thud story. Vice President Kohlstrand noted that it was clear to her that the applicants were trying to complete this project in a way that would enhance the neighborhood, to have a house that was architecturally representative of the area, and in a way that could accommodate their needs and those of their parents. Board member Ezzy Ashcraft suggested a second condition: "The structure .shall not exceed 30 feet in height regardless of the addition of any architectural detail." She believed that condition would allow the applicant to determine how to work within the 30- footheight limit. Vice President Kohlstrand moved to adopt the draft Planning Board Resolution to approve a Major Design Review approval, which addresses: 1}Raising the residential structure to create a third story and providing an addition at the rear of the residence; 2} Reconfiguring the front staircase and front porch and expanding the garage door; 3} Constructing a detached two-story structure in the rear yard that would serve as an additional dwelling unit. The two special conditions will be removed, replaced by the following modification: Page 1 I of 23 1. The structure shall not exceed 3~ feet in height regardless of the addition of any architectural detail, Board member Ezzy Ashcraft noted that it would be impossible for her to consider a guideline that she had not read prior to the meeting, She did not wish to be unfair to the applicant, and wished to do the most responsible job possible in making a determination regarding this application. She noted that if the applicant was comfortable with what the Board has come up with, that was fine; otherwise, they could request a continuance. Board member Cunningham seconded the motion, with the following voice vote - 5. Noes: 0 Absent: 2 Lynch, McNamara}; Abstain: 0, The motion passed. President Cook called for a recess. 9-D. PLN48-OIBI ~- Grand Marina Village Residential Development Master Plan Amendments. Proposed Master Plan Amendment to reduce the number of affordable housing units required on the site from ten to five, and allow far five slightly larger lots. Applicant is also seeking a finding that the Island High School site, 2437 Eagle Avenue, is suitable for affordable housing, and the purposes of the Affordable Housing Requirements would be better served by construction of at least nine affordable units at the Island High site rather than five affordable units at the Grand Marina site. The Grand Marina site is zoned M~ Mixed Used Zoning District}. The Island High site is zoned M- 1(Intermediate Industrial Manufacturing District}. SAT} Mr. Thomas summarized the staff report. An extensive discussion about the details of the staff report ensued. The public hearing was opened. Mr. David Day noted that although he was a member of the Board of Education for the Unified School District, he was speaking on his own behalf rather than that of the District. He could not speak to the merits of below-market-rate housing in, the City, but stressed his opinion that this Draft Resolution would be good far the District. He invited any questions related to the School District. Vice President Kohlstrand inquired who initiated moving the affordable units off site, Mr. Day replied that the School District first heard about this issue the previous Friday evening, and asked for more notice from City staff in the future. He noted that the City and District had been discussing affordable housing on the Island High site for many years, and that the site had been vacant. He believed this project would increase their opportunities. Board member Ezzy Ashcraft noted that she was in favor of affordable housing at the old Island High School site. She noted that was something that other cities such as Santa Clara and San Jose had done for school district employees. She understood that the site was not currently zoned Page 12 of 23 CITY GF ALAMEDA PLANNING BOARD RESOLUTI~IV N~. PE-o8-~4 ARESOLUTION GFTHE PLANNING BOARD OFTHECITYOFALAMEDAGRANTING APPROVAL GFDESIGN REVIEW DR07-0086 FOR THE STRUCTURAL EXPANSION GF ASINGLE-FAMILY DWELLING AND THE ADDITION OF A DWELLING UNIT AT 3327 FERNSIDE BOULEVARD WHEREAS, on March 11, 2008 the applicant applied for a Major Design Review, DR07- 005Gthat involves structural alterations and the addition of a second detached dwellin unit . g located at 3327 Fernside Boulevard; and WHEREAS, the application was deemed complete on April 10, 2008; and WHEREAS, the General Plan designation of the site is Medium Density Residential; and WHEREAS, the parcel is located within the R-2,Two-family Residential Zoning District.; and ~NHEREAS, the praposal is Categorically Exemptfrom State CEQAGuidelines, Section 15301 ~e}~2} Existing Facilities -addition of less than 10,000 square feet to an existin g structure and, as conditioned, Section '15331 for projects consistent with the Secretary of the interior's Standards for the treatment of historic properties; and vIIHEREAS, the Board is able to make the following findings relevant to the Major Design Review application: 1. Projects must be compatible with their site, any adjacent or neighborin g bu~ld~ngs or surrounds and promote harmonious transitions in scale and character in areas between different designated sand uses. This f nding can be made subject to conditions of design review approval. The project would otherwise utilize all materials and architectural elements that would match the original buifdin . g The new detached building would match the materials of the existing main buildin . g 2. The proposed alterations are compatible with the SecretaryoflnteriorStandards and are compatible with the City of Alameda Guide to Residential Desi n g Standards. All proposed alterations would be historically compatible with the historic integrity of the structure, The proposed addition would generally include features that are consistent with the existing character of two-story Craftsman residences in Alameda. These features would include window trim and exterior molding, matchin . g stucco and wood siding. The scale of the proposal is compatible with other residential buildings in the neighborhood and it will not destroy historic materials, features, or the spatial relationships that characterize the property and the neighborhood, The new work will not be differentiated from the old and will be compatible with the historic City Council Attachment Z to Public Hearing Agenda Item #5-B 08-19.08 materials, features, size, scale and proportion, and massing to protect the irate rit of gy the property and its environment. 3. The project is consistent with CEQA Guidelines, Section 15331 Historical r Resource Restorat~onlRehabilitation}that requires consistency with the Secrets .. ~ of Interior s Standards specrf~c to the fol[ow~ng elements: a. A property will be used as it was historically or be given a new use that requires minimal changeto its distinctive materials, features, spaces, and spatial relationships. b. The historic character of a property will be retained and reserved. The p removal of distinctive materials or alteration of features, spaces and spatial relationships that characterize a properly will be avoided. This finding can be made subject to conditions of design review a royal. The pp structure has historic importance due to its construction date in 1924. This would retain the existing spatial relationships of the Craftsman residence. BE fT FURTHER RESOLVED THAT the Planning Board of the City of Alameda hereb Y approves Design ReviewDRQ7-Oo56forthe structural addition and dwelling unitaddition at 3327 Fernside Boulevard subject to the following conditions; ~1} This Design Review approval is valid for one year. Construction shall commence under valid permits prior to June 23, X049, unless the applicant applies for and is granted an extension by Planning Division staff priorto this expiration date. ~2} The plans submitted for building permit and construction shall be in substantial compliance with plans prepared by Design Planning Associated, Inc., received on March 11, 248 and on file in the office of the City of Alameda Plannin and 9 Building Department, except as modified by the conditions I,sted below. ~3} The plans submitted for building permit approval shall clearly show that the structure finished structure shall not exceed 3Q-feet in height including an architectural . y elements but excluding the chimney, to the satisfaction of the Plannin and Buildin g g Director. ~4} Deteriorated historic features will be repaired rather than replaced. Uvhere the severity of deterioration requires replacement of a distinctive feature, the new feature will match the old 'rn design, color, texture, and, where possible, materials. Replacement of missing features will be substantiated by documents and h sical ry py evidence. ~5} The final plans submitted for Building Permit approval shall accurate) de ict all y p existing conditions and all proposed alterations and should be fully dimensioned to clearly depict the scope of the project, to the satisfaction of the Plannin and g Building Director. ~6} Chemical or physics! treatments, if appropriate, will be undertaken usin the 9 gentlest means possible. Treatments that cause damage to historic materials will not be used. ~7} Archeological resources will be protected and preserved in place. if such resources must be disturbed, mitigation measures will be undertaken. Page 2 of 4 ~8} The final plans, submitted for building permit approval, shall conform to Buildin g Code, Zoning Ordinance, and Alameda Design Guideline requirements. ~9} Planning Division staff site inspection is required priorto the final Buifdin lns ection . 9 p andlor priorto the issuance of Certificate of Occupancy. The a licant shall nati pp fy the Planning and Building Department at least four working da s rior to the Y p requested Planning Division inspection dates. X10} ~ The plans submittedforbuilding permitand constructionshall incor orateawindow ., p schedule and each cond~t~on of approval, other than this one, listed in this Resolution. All new and replaced windows and window trim shall exact) match the . y. appearance of the orig~naf windows and window trim to the satisfaction of the Planning and Building Director. The conditions shall be ade uatel identified on the q Y plans under a heading titled "CITY OF ALAMEDA, CONDITIONS OF APPROVAL." X11} All newsiding shall match the size milling}and texture of the on final sidin to the g g satisfactEOn o~ the Planning and Building Director. A small sam Ie of new sidin . p g shall be provided to staff prior to Building Permit approval in order to assure compliance with this standard. X12} There shall be no new external installation of plumbing andlor vent i es otherthan pp shown an the approved plans. X13} Any other exterior changes shall be submitted for Plannin Staff review and g approval. X14} HOLD HARMLESS. The applicant shall defend with counsel reasonabl Y acceptable to the City}, indemnify, and hold harmless the City of Alameda, its Redevelopment Agency, the Alameda City .Planning Board and their res ective p agents, officers, and employees from any claim, action, or proceedin includin g~ g legal costs and attorney's fees} against the City of Alameda, Alameda RedevelopmentAgency, Alameda City Planning Board andtheirres ective a ents p g r officers or employees to attack, set aside, void or annul, an ap roval b the Cit of p Y Y Alameda, the Planning and Building Department, Alameda City Plannin Board the g , City of Alameda RedevelopmentAgency or City Council relatin to this ro'ect. The g PJ City shall promptly notify the applicant of any claim, action or roceedin and the p g City shall cooperate in such defense. The City may elect, in its sole discretion to par#icipate in the defense of said claim, action, or proceeding, NOTICE. No judicial proceedings subject to review pursuant to California Code of Civil Procedure Section 1094.5 may be prosecuted morethan ninety X90 da sfollowin the date } y g of this decision plus extensions authorized by California Code of Civil Procedure Section 1094.6 NOTICE. The conditions of project approval set forth herein include certain fees and other exactions. Pursuant to Government Code Section 66020 ~d} ~1 }, these Conditions constitute written notice of a statement ofthe amount of such fees, and a descri tion of the dedications . p , reservations and exactions. The applicant is hereby further notified that the 90-da a eal . Y pp period, ~n which the applicant may protest these fees and other exactions, ursuant to . P Government Code SectEOn 66020 ~a}has begun. If the applicantfaits to fle a rotestwithin . P this 90-day period complying, with all requirements of Section 66020, the a licant will be pp legally barred from later challenging such fees or exactions. Page3of4 The decision of the Planning Board shall be final unless a ealed to the Cit pp y Council, rn writing and w:thin ten ~~ o}days of the decision, by filin with the Plannin and g g Building Department a written notice of appeal stating the basis of a eat and a in the pp p y g required fees. PASSEDANDAD~PTED this 23rd dayof June 2008 bythe Planntn Board of the g City of Alameda by the following vote: AYES: ~5} Cook, Kohlstrand, Autorino, Cunningham, Ezz Ashcraffi Y NOES: ~0} ABSENT: (2) Lynch, McNamara ,~~-. ATTEST; ~ ~'~ ,f 4 ~.~ ~ p .J ~, / ! ~ ~ ¢ r, rf S J /f ,~' ~ ,/ {. ~ ~drew`Tl~r~as, Secretary ity of Alameda Planning Board Page 4 of 4 i 1 Ic ~ •. ~ 1. ti a ~~ •~ . ` ~ ~ ~ ~~ ~ . ~< +t i• ~~ i ~ , ~ , ~ ~. , i ~~ ~~ • ' ~ ~ ., i i i City Council Attachment 3 to Public Hearing Agenda Item #5-8 " ",r. ~ t 08.19-OS ~~ Y ~' .. -~~ ~~ ti ~, ,- ~ ~~ ` ~ ~~~ ~ ~ '~~~ ~~~ ~ ~ ~~ ~~ . ~~~ . ~. .s ~ ~ ~ ~ ' ~ ' J :~ ~ ~ ~--~ '~, r„ r ,~ ~ ~~ ~ .. ~- ~ ~ ~ °~ ~ .rti ~ .~- ~ ~. .in~ . ~ 1 k ~ ~f. ~, ~ ~ ~1 ~~ ~ ~ ~ iLr ~S7 gl11777'y 5 ..4{ "7Y ~ ~ }~ r L +~ ~-+ ~ ~ ~- ~ ~ Q} ~ ~°°a~~L ~~'~~~°~ ~=~~~~o ~ ~ ~ ~ ~ V ,~~~ ~s~ ~ '~ ~ ~ ~ '- ?~ o .~~D~o~~ ~ ~ ~~~~ ~ ~~~a~~~~ ._~o~o~~ ~o~.~~o~ ~ ~ ~- ~~ ~ o ~ ~~~~ ~ ~.~~ Q~~ ~~~~~o~ a~ ~ ~ {Q ,,,_, ~ ~~ V ~ ~~o~~~~ ~~~ Q~+r ~ ~,~ ~ ~ Q~ ~~ ~ ~ ~ 0 0*~+ ~.t7~~ ~ L Q. 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' , ~ - ' ' ~ ~, ~• :`~ ~ ;, •;{ ~ , ~ ,,' •- ' ~ ~ ,, ~ ~ ~ ~ E4 J ti r i ,~. .~ ~ ~ 2 ~ •^ 'y ` ~ ~ { ~~~ ~~F~ ~~'~~ "~ ~ ~° ' ~~ ~~ .;t ~~ • ~ ~ ~. ~ .4 ~ ~~ ~ f ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ -~~ ~ ~ ~ ---~~. :~ ~, ,~ f ,~g~, r i _...... .I .._... ~ .., , j ~~ b ~~ ~ ~ ~1 ~~ ~ 1 ' '1 --~ ,~ ~ , ~~ ~ i ~ i ~ - ~ ~ _.. ._ _ _ ~ I ~ ~ I' I+ ,1 ~ II ! ; . ~ ~ ~ ~ ~.; ~ -~ r it y 1 I f ~ ! i .,~, I ~ ~ ~ ~i ~ .~ ~ ~ ~ ~ ~~ ; I ~ ~. ~ ~~.___ w~ J t~ q H ~ _ ~ N ~~ W ~ Q ~ 4 q ~~ ~ ~ . ~ ~~ ~~~ W ~ ~~ a ~ ~` ~ `~ ~~ *~ ~. d d d ~ d ~v c= U ~ W a s V Lr P ~1 ~ PI J ~~ ~~~ ~ A~ ~ ~. , ~ ~~ ~ ~n ~, .9 ~~ d ~ ~ ~ a Lx 0 ~, ~~ a~ ~' a r~armtng eoerd Meet~g Public H¢ar&tg - hne 43. 2008 'i MaJor p¢~gn ReVi¢w - DR07-0056 Item No. 9{ Exp~arta~tion of Roof Height - E~asting to Proposed Existing Roof Height - 28 feet 9 inches Increase Basement floor to ceiling from l feed 6~ ~0 9 feed 5" Bub~a#al Less - 9 inch ~-rchitec~ural Elernenf - Per ,ion Biggs Taal Prapased Roaf H~igh~ - ± Z feet 3g feef 9 inches .~- ~ 9 incf~es t - - 34 Feed Page 4 CITY GF ALAMEDA RESOLUTION NO. ~~ a ~ ~_ ~~ . ~ , fl ~~ ~. ~. ~ OVERTURNING THE PLANNING BOARD DECISION CONDITIONALLY APPROVING MAJGR DESIGN REVIEW DROl-0056 FOR THE STRUCTURAL EXPANSION OF ASINGLE-FAMILY DWELLING AND THE ADDITION GF A SECOND DWELLING UNIT AT 3321 FERNSIDE BOULEVARD WHEREAS, the Planning Board held a public hearing on this application on June 23, 2008 and examined pertinent maps, drawings, documents and testimony and acted to conditionally approve the Major Design Review; and WHEREAS, the Alameda Architectural Preservation Society ~AAPS} submitted an appeal the Planning Board's action on July 3, 2008; and WHEREAS, the Council of the City of Alameda held a public hearing on August 19, 2005 and examined pertinent maps, drawings, documents and testimony; and WHEREAS, the City Council has made the following findings relevant to the Major Design Review application: 1. Projects must be compatible with their site, any adjacent or neighboring buildings or surrounds and promote harmonious transitions in scale and character in areas between different designated land uses. This finding can be made subject to conditions of design review approval that exclude raisingthe heightofthestructureand changingthe raoffromagambrelto a gable roof to match the scale and pitch of the original roof. The addition would incorporate a gable roof thatmatchesthe pitch and style of the originalgable roof through the use of a lowered top-plate, cross-gables, and dormers. The project would otherwise utilize all materials and architectural elements thatwould match the original building. The new detached building would match the materials of the existing main building. 2. The proposed alterations are compatible with the Secretary of Interior Standards and are compatible with the City of Alameda Guide to Residential Design Standards. This finding cannot be made because raising the structure and altering the roof would create an excessively massive structure that is incompatible with the historic design of the existing structure and the historic scale of the neighborhood. However, all other proposed alterations would be historically compatible with the historic integrity of the structure if the structure is not raised and maintains a roof Resolution #5-B os-~~-oa line and pitch that matches the original roofconfiguration. The proposed addition would generally include features that are consistent with the existing character of two-story Craftsman residences in Alameda. These features would include window trim and exterior molding, matching stucco, and wood siding. If the structure is not raised, the scale of the proposal is compatible with other residential buildings in the neighborhood and it will not destroy historic materials, features, or the spatial relationships that characterizethe propertyandthe neighborhood. The new work will not be differentiated from the old and will be compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of the property and its environment. 3. The project is consistent with CEQA Guidelines, Section 15331 Historical Resource RestorationlRehabilitation~ that requires consistency with the Secretaryoflnterior's Standards specific to the following elements: a. A property will be used as it was historically or be given a new use that requires minimal change to its distinctive materials, features, spaces, and spatial relationships. b. The historic character of a property will be retained and preserved. The removal of distinctive materials oralteration of features, spaces and spatial relationships that characterize a property will be avoided. This finding can be made subject to conditions of design review approval that exclude raising the height of the structure and changing the rooffrom a gambrel to a gable roof to match the scale and pitch of the original roof. The structure has historic importance due to its construction date in 194. This would retain the existing spatial relationships ofthe Craftsman residence. WHEREAS, the City Council finds that the project as conditioned, is Categorically Exempt from State CEQA Guidelines, Section 15301~e}~2} Existing Facilities - addition of less than 10,000 square feet to an existing structure and, as conditioned, Section 15331 for projects consistent with the Secretary of the lnterior's Standards for the treatment of historic properties. NGVV THEREFGRE BE IT RESOLVED that the City Council of the Gity of Alameda herebygrantstheappealand overturnsthe Planning Board'sconditional approval of Major Design Review, DROl-0056. BE IT FURTHER RESOLVED that the City Council of the City of Alameda conditionally approves Major Design Review, DR07-0456, subject to the following conditions: ~1 } This Design Review approval is valid for one year. Construction shall commence under valid permits prior to August 19, 2009, unless the applicant appliesforand isgranted anextension byPlanning Division staff priorto this expiration date. ~2} The plans submitted for building permit and construction shall be in substantial compliancewith plans prepared by Design PlanningAssociated, Inc., received on March 11, 2448 and on file in the office of the City of Alameda Planning and Building Department, except as modified by the conditions listed below. ~3} The project shall be revised with a gable roof aver the rear addition that utilizes lowered plate heights and eave lines, cross-gables, and dormersso that the new roof would match the scale and pitch of the original roof. ~4} The structure shall not be raised in height by more than 5-inches. ~5} The final plans submitted for building permit approval shall provide a greater width of the front entry stairs to the satisfaction of the Planning and Building Director. ~6} The existing roof ridge shall not be truncated or altered to conform to maximum building height standards. ~l} Deteriorated historic features will be repaired rather than replaced. vUhere the severity of deterioration requires replacement of a distinctive feature, the new feature will match the old in design, color, texture, and, where possible, materials. Replacement of missing features will be substantiated by documentary and physical evidence. ~8} The final plans submitted for Building Permit approval shall accurately depict ail existing conditions and all proposed alterations and should be fully dimensioned to clearly depict the scope of the project, to the satisfaction of the Planning and Building Director. ~9} Chemical or physical treatments, if appropriate, will be undertaken using the gentlest means possible. Treatments that cause damage to historic materials will not be used. X14} Archeological resources will be protected and preserved in place. If such resources must be disturbed, mitigation measures will be undertaken. X11 } The final plans, submitted for building permit approval, shall conform to Building Code, Zoning Ordinance, and Alameda Design Guideline requirements. X12} Planning Division staff site inspection is required priorto the final Building Inspection andlor priorto the issuance of Certificate of Qccupancy. The applicant shall notify the Planning and Building Department at least four working days priorto the requested Planning Division inspection dates. X13} The plans submitted for building permit and construction shall incorporate a window schedule and each condition of approval, other than this one, listed in this Resolution. All new and replaced windows and window trim shall exactly match the appearance of the original windows and window trim to thesatisfaction ofthe Planning and Building Director. The conditions shall be adequately identified on the plans under a heading titled "CITY CF ALAMEDA, CGNDITICNS 4F APPROVAL." X14} Ail new siding shall match the size milling}and texture of the original siding to the satisfaction of the Planning and Building Director. A small sample of new siding shall be provided to staff priorto Building Permit approval in order to assure compliance with this standard. X15} There shall be no new external installation of plumbing andlor vent pipes other than shown on the approved plans, X16} Any other exterior changes shall be submitted for Planning Staff review and approval. ~1l} HGLD HARMLESS. The applicant shall defend with counsel reasonably acceptable tothe City}, indemnify, and hold harmlessthe CityofAlameda, its Redevelopment Agency, the Alameda City Planning Board and their respective agents, officers, and employees from any claim, action, or proceeding including legal costs and attorney's fees} against the City of Alameda, Alameda Redevelopment Agency, Alameda City Planning Board and their respective agents, officers oremployees to attack, setaside, void or annul, an approval by the City of Alameda, the Planning and Building Department, Alameda City Planning Board, the City of Alameda Redevelopment Agency or City Council relating to this project. The City shall promptly notify the applicant of any claim, action or proceeding and the City shall cooperate in such defense. The City may elect, in its sole discretion, to participatein thedefense of said claim, action, orpraceeding. NOTICE. No judicial proceedings subject to review pursuant to California Code of Civil Procedure Section 1094.5 may be prosecuted more than ninety (90) days following the date of this decision plus extensions authorized by California Code of Civil Procedure Section 1094.6 NGTICE. The conditions ofprojectapproval setforth herein include certain fees and other exactions. Pursuant to Government Code Section 66020 ~d} ~1 }, these Conditions constitute written notice of a statement of the amount of such fees, and a description of the dedications, reservations and exactions. The applicant is hereby further notified that the 90 day appeal period in which the applicant may protest these fees and other. exactions, pursuant to Government Code Section 66020 ~a} has begun. If the applicant fails to file a protest within this 90 day period complying with all requirements of Section 66020, the applicantwill be legally barred from later challenging such fees or exactions. ****** I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 19th day of August, 2D08, by thefollowing vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN vllITNESS, VvHERECF, I have hereunto set my hand and affixed the seal of said City this 20t"day of August, 2DD8. Lara IllJeisiger, City Clerk City of Alameda CITY GF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 10, 2008 Re: Hold a Public Hearing to Consider An Appeal of the Planning Board's Denial of a Variance and Major Design Review to Build an 868 sq. fk. Hobby Woodworking Structure at 1601 Pearl Street l 2622 Edison Court Within the R-1, Gne Famil Residence District BACKGRGUND 4n June 23, 2005, the Planning Board considered a proposal for a variance and Major Design Review to build a second main building on the property located at 1601 Pearl Street ~ 2622 Edison Court to be used as a hobby woodworking structure. The proposal was unanimously denied. A variance is required for the proposed structure because it would encroach into the rear and side yard setbacks. Construction is proposed five feet from the rear property line, where a 20-foot setback is required, and three feet from the side property line, where afive-foot setback is required, pursuant to Alameda Municipal Code RAMC} Section 30-4.1~d}. The City's Building Gfficial determined that the proposed wood workshop is a Group F factory and industrial} occupancy. Therefore, by def nition, the proposed structure must be considered a second main building under the City's zoning regulations, and cannot be considered an accessory building. Pursuant to the AMC, an accessory structure must conform to the Group U futility} occupancy classification. Consequently, the proposed structure must comply with the development standards for a main building, which require greater setbacks. Staff recommended that the Planning Board deny the variance and Major Design Review applications. Based upon a review of the proposal, including the design and proposed use, the structure's close proximity to neighbors, potential for generation of excessive noise, as well as one submitted comment from the public, the Planning Board could not make the required findings to approve the project. Gn July 3, 2008, following the Planning Board's denial, the applicantlproperty owner filed an appeal. The appeal is included as Attachment 1. City Council Public Hearing Agenda Item #5-C 4S-'19-05 Honorable Mayor and Members of the City Council DISCUSSION August 19, 2008 Page 2 of 5 The applicant listed four grounds for appeal, which have been summarized below in bold: ~. The project is consistent with AMC 30-37.5; the design is compatible with the existing home, neighborhood character, scale, and use. The project is consistent with the General Plan's general land use policies. The Planning Board had no reasonable basis for denial. The architectural design was not the cause for denial. To approve any project, the Planning Board is required to make specific findings. Three findings must be made to approve a variance, and one finding is required to approve a design review. In this case, City staff was able to make the required design review finding, AMC Section 34-37.5, cited in the appeal, refers to the finding required for approval of design review permits. Gne Board member, who is an architect by trade, did voice his dissatisfaction with the design, comparing it to a "big box." He also stated that he understood the need for the parapet, but that it caused the structure to appear out of scale. This design review is tied to a variance request to build a factory occupancy use building in an R-1, ~ne- Family Residential setting. The Planning Board denied the application because it was unable to make a!! of the required findings for variance approval. The minutes from the Planning Board meeting are attached.} Key among those findings is that an exceptional or extraordinary circumstance for the property or use exists. No such circumstance does exist. ~IIlithout variance approval, the design of the building is a secondary consideration. The level of activity occurring in the proposed hobby woodworking shop would potentially be more intensive than that found in a typical R-1 residential building. More stringent health and safety regulations underscore this point. The workshop use is rated Group F Qccupancy factory and industrial} under the City's building code regulations. The building code does not distinguish between commercial and noncommercial woodworking use. Current building code regulations require the proposed building to have an automated sprinkler system, one-hour fire rated design with no openings permitted within five feet of property lines, and air filtering equipment to reduce dust and noxious fumes. The proposed project is not compatible with City of Alameda General Plan Guiding Policies, which strongly emphasize the need to maintain, protect and expand housing while minimizing nuisances. A woodworking shop use conflicts with the goal of Guiding Policy 2.4.h, to "control nonresidential development on sites adjoining residential neighborhoods to minimize nuisances." This project is located in the middle of a Iow- density residential neighborhood. This General Plan Policy is designed to reduce potential conflicts between different land uses. Zoning separates a municipality into districts, which permit specific building types and uses. Current City zoning regulations do not permit the proposed use within an R-1 district. Pursuant to AMC 30-4.1 ~, "cabinet and carpenters shops" are permitted in the C-M, Commercial Manufacturing District. Pursuant to AMC 30-4.11, "woodworking shops" are permitted within the M-1, Intermediate Industrial Manufacturing District. Honorable Mayor and August 19, 2008 Members of the City Council Page 3 of 5 2. The property is extraordinary in lot shape and area. The above finding is one of four findings that must be made to approve both the variance and design review. This finding could not be supported because the existing lot size, at 3,800 square feet, is typical for the surrounding area. The existing shape is not extraordinary, but the applicant is requesting permission to create a new lot with an unusual shape. The applicant proposes to create an irregularly shaped lot by merging a portion of the neighboring lot at 2622 Edison Court with an existing developed residential lot at 1607 Pearl Street blot line adjustment application PLN08-0361}, The resulting irregularly shaped lot would not preclude development with a typical residential accessory structure, such as a garage or storage building. The new lot size X5,949 square feet} will be larger than most of the surrounding properties. While the circumstances applying to the proposed !ot size and shape may be considered unusual if the lot line changes are approved, this single element was not the cause for denial of the project. All four findings must be made to approve this project. ~i~nt4 : *t.t +'~JMS a4in rrLraY ~ ~.~~~ ~ ,~ t ~ ~ ~ i ? ~ ~MM~ •Y-rr ~4 ~ + ~ M ~' !J~ N M• .. - ~ ~ ,,AA Y ti ,~ ~ y, Y ~ ~ _ ~ ~ of ~ ~ ~ ~x + * ~ F ~tis~ .n } ~ ' W -^-- Ys as as 1 ~ ~ ` N fir ~ at ~~ •r as ~ ~ a^ ~F L~ j t~ i I' r !+ t 1 ~LI 1 ~~~•~~1t Existing lot area shown as shaded, with proposed lot area hatched. 3. The applicantwas deprived of a substantial property right. Development in R-1 zoning districts is restricted to one-family residential development and ancillary accessory structures. A garage or storage shed would be permitted and is considered an accessory use. A workshop, which by building code standards is considered Group F ~factorylindustrial}, is not an accessory use to aone-family dwelling. The AMC limits residential accessory buildings to structures that meet the Building Code Utility ~"U"} occupancy. A typical accessory building would be permitted in this location. However, the proposed workshop exceeds the maximum permitted height for an accessory building and cannot be classified as a "U" occupancy building. The applicant, at 1601 Pearl, purchased the subject property from the owners of 1609 Pearl through a Grant Deed in 1996. This land is not a separate legal lot. It must be merged with the applicant's residential lot. Application number PLN08-0361 for a lot line adjustment was filed on July 16, 2008, and is currently under review. If merged, it will become an "L" shaped leg of the existing rear yard of asingle-family dwelling that abuts the rear yards of six other residential properties. Construction of detached residential accessory structures are permitted and typically do not require variance approval Honorable Mayor and August 19, 2008 Members of the City Council Page 4 of 5 because the side and rear yard setback requirements are less restrictive. These accessory buildings include garages, storage sheds, or other simple buildings that meet a utility ~"U"} occupancy classification requirement. The applicant has the right to make improvements to his property, but they must conform to City standards. 4. The applicant was denied due process of review procedures outlined in AMC 30-92. The procedures for review of a Design Review application are outlined by AMC §30-92. This procedure was followed in the processing of the project being appealed. Pursuant to AMC §30-36.1, the Planning Director may refer Design Review applications to the Planning Board when the project generates significant public interest or involves policy issues. However, it should be noted that the project also required approval of a variance. The Zoning Administrator may approve simple, non-controversial variance applications. In this case, staff could not make all required findings far the variance, and the City received one letter from a neighbor opposing approval of this project. Pursuant to AMC §30-21.2, the Zoning Administrator may only approve variances when all required findings can be made and may refer applications to the Planning Board. Findings Variance findings deal with property-based hardships; they are limited to the physical constraints of the property. A variance is designed to bring parity to property owners who are unable to enjoy the same rights as other property owners within the same zone. VIlhen permitted, a variance may be granted only when the strict and literal interpretation of the regulations in the particular case would cause unnecessary hardship. No variance may be granted which would have the effect of granting a special privilege not shared by other property in the same district and vicinity. The June 23, 2008, Planning Board report, which is attached, included a discussion of all required findings and supporting documentation. The Planning Board concurred with the staff recommendation to deny the project because the record did not support the required findings for variance approval. No new evidence has been submitted that would require revisions to those findings. BUDGET CONSIDERATI~NIFINANCIAL IMPACT No additional funding is necessary related to planning activities for this project. MUNICIPAL CODEIPGLICY DGCUMENTCRGSS REFERENCE AMC §30-2, Definition of Accessory Building: Accessory building shall mean a detached subordinate building, any part of which is within a required minimum yard of the subject Zoning District, and the use of which is incidental to that of the main building on the same lot, or to the use of the land. For properties within a Residential zone, or with a Residential use, the use of such accessory buildings is restricted to garages, carports, storage sheds, and similar buildings which are found by the Building Gfficial to conform to the "U" futility} occupancy classification. Honorable Mayor and August 19, 2008 Members of the City Council Page 5 of 5 AMC §30-2, Definition of Variance: Variance shall mean an exception to the provisions of this chapter granted pursuant to section 34-21 herein that does not alter the use of property or increase the density of the use of the property to an intensity permitted by a different zoning district than that in which the property is located. AMC §30-4.1(d)(6) Side Yard AMC §30-4.1(d)(7) Rear Yard AMC §30-21.1 Variances AMC §30-36 Design Review Procedure AMC §30-37 Design Review Regulations ENVIRGNMENTAL REVIEW The project is statutorily exempt from environmental review pursuant to Public Resources Code, Section 21080 ~b}~5} ~- Projects that a public agency rejects or disapproves and Guidelines for the California Environmental Quality Act ~CEQA}, Section 15270~b} -which exempts a project that an agency rejects or disapproves. RECGMMENDATIGN Hold a Public Hearing and adopt a resolution to uphold the Planning Board's decision to deny the variance and design review to build an 868 sq. ft. hobby woodworking structure at 1607 Pearl Street 1 2622 Edison Court within the R-1, One Family Residence District. Respectfully submitted, J~7~~~ «°n-> athy Woodbury Planning & Building Director ___ By: Laura Ajello Planner I Attachments: 1. Appellant's application to appeal the Planning Board's decision 2. Draft Planning Board minutes for June 23, 2008 3. Planning Board Staff Report dated June 23, 2008 4. Project plans includes site survey} ~~~ n~xrmixrou PETITION FOR APPEAL OR CALL FOR REVIEW This petition is hereby filed as an appeal or call for review of the decision of the Pfannin Board ~ ~~~~~ (Planning Qireotorl~or~ing Adml~ls#ratarlPianning f3oardlHistorl~al Adu~sory Board} Denied for appl lcatlo~ variance {aenie~l~rar~tedlEetabllshed Canditians} {gppfica~on type} u~.OBS ~,~, _ . , at ~ fia7 Pearl Streetf~S2~ Edtsan _~o~rt ~Appfication Nurnher~ {~treetAddress} on June ~~, ~OaB (Specify Date) The basis of the appeal ~or coil far review is: JUl.03 F'~RMt t C~1V7-ER L"4'""Pq~b~, ~'~g45G 7 (If mare space is needed, continue on the reverse side ar attach additional sheets. Appelland;Robert Roi~ins {Appelfar~ Name~s~, Planning Board ~Jlernl~sr or Council Member Address: ~ 607 Pears S~ree# Alameda, Ca 9~50~ ~Appeflant Address AMA ~Bectian 3D-~~, Appeals and falls far Review, provides that within ten ~~ D} days ~ decision of the Planning director ar Zoning Administrator ray be appealed to the planning Board, and decisions of the Planning Board yr Historical Advisory .Board may be appealed to the fit council. lf1 addition tat ~ . ~ he appeal process, decisions of the Planning D~rectar or ~onfng Administrator may be called for review within ten {10~ days to the Planning hoard b the Y Planning Board or by tho pity ~~ouncil end decisions of the Planning Board or fhe Historical Advisor Board may be called far review by the City ~~our~cil ar a mernber the pity ~auncil. _ A processing fee of ~~Dg.gB must accor~pany the Petition farAppeal. lea fee is rewired far a fall for Review. ~~For ~fflee ~Uss Dnfy} Recaiveci By: Receipt lVo.: Date Recei~red Stamp City Council Attachment 1 to Public Hearing Agenda Item #5-C 08-19.08 Appeal ~ Planning Board IResolutian PB-4~-1B am appealing the derision of the City of Alameda Planning Board, which denied niy application for a Variance ~C~~C06}and Design Review ~DRCl~C5~} to allow new construction of a woodworking shop an rrty residential property located at ~.50~ Pear! Street. My proposal is Subject to the Major Design Review Process under City of Alameda Municipal Code section SO~SI.~ ~a~ ~~}.1 complied with all the City's stated requi~er~ents far this review by submitting extensive materials regarding my proposed project including blueprints, a design abstract, and related documentation. I am appealing the Planning Board's decision on four grounds: ~.} Consistent with Municipal Cade section 3C~~.5, the proposed construction project is compatible with my existing home, the lot my house sits on as well as the rear lot facing Edison hurt, and is consistent with the neighboring properties, including the character, scale and use. Moreover, the proposed project is consistent with the general land use policies specified by the City of Alameda's General Plan. The Planning Baard acknowledged as much in its written decision, where it stated !n relevant part: !`...granting of the variance will not, under the cirauma~ant ~f this particular case, be detrimental to the public welfare or injurious to persons or property In the vicinity." ~PB48-~B: Finding 3 emphasis added}.) Moreover, the Planning Baard made a findin in its g Design Review Application process that [t]he project ~ compatible with the site, adjacent ~r neighboring buildings and surroundings and promotes harmonious transitions in scale and character." ~PBCS-~B: Design Review Application Finding ~. emphasis added}.} The finding also acknowledged that the proposed struct~rre would not be visible from the street, is conrtpatible with the architectural style of my home -stucco walls with the roof accents -and perhaps most importantly, the scale would not be overwhelming and given the lot configuration of this neighborhood would be generally compatible with the scale 4f nearby development." ~PgDS-~G: l~eesign Review Application Finding ~, f emphasis added},} Based upon these statements, the planning Board's decision contravenes its n fi 'n irectl contradicts s atements made b Plannin D m n ersannel in n ~~nerous meetin s we had to discuss rrt a licatian and rovides na reasonable basis far its denial. Accordingly, the Resolution must be reversed and my application for a variance and Design Review approval must be approved. Robert Ralllns Appeal of Resolution P~CB~~G Page 2 of 4 Additionally, the City of Alameda has expressed in its General Plan that it is a "Guiding Prioritya to "Er~~aintain and enhance the residential environment of Alameda's neighborhoods, Alameda General Plan ~ ~.4.} lVathing In my proposal will compromise these principles. In fact, the project I am proposing enhances the value and use of this unique property, T e rear lot cing.Edisan Court ~s.,l~ndloc,k~,d. T#~ere is n4 street access to the 14t and without adding a workshop or other main building, the rear fat can be put to no productive use. weighing the City's prlorltie~ against my property rights, it is clear that the Board's denial unjustly deprives me of my right to make full use of my property and does nothing to further the City's design objectives. In fact, the Planning Board's findings indicate that my proposal is consistent with and satisfies Alameda's l~lunicipai Code standards. 2~ My property is extraordinary based on its siFe and shapes thus, gfven the irregular shape of the lot, the property is uniquely suited for the proposed construction. Contrary to the allegation in the Planning Board's Resolution PBQ$-~~, a pending Iot-line adjustment will create an ~`L" shaped lot, con~bir~ing the lot facing Pearl Street, where my primary residence is located, with a vacant let facing Edison ~aurt. The rlew lot is quite large --almost 6,CC0 square feet , which provides ample room for constructing an main building in the rear of the property consistent with the development priorities of Alameda. It is surprising that the Planning Board would make such a finding that there are no exceptional or extraordinary circumstances applicable to the property in light of statements made by Planning Department staff during several meeting we had to ensure that ~,y design prapasal met with the legal requirements and ae$the#ic standards of our community. during my meeting with Its. Ajello on August 2, ~CG7, and in recent meeting with Il~r. Garrison, they both acknowledged that the irregular ~L~ shape of my lot made my application unique, More specifically, Ids. Ajello stated that if owned a standard rectan~uiar lot! there would be n4 problem with building a si~eabie main building 'rn my backyard. In fact, she opjned that a variance would possibly not even be necessary. However,l~ls. Ajello stated that she believed the lot was sufficiently large to accommodate the new construction I was proposing. Dore specifically, she stated that she believed it was a compelling argument in favor of granting the variance that f proposed to building an only 4C°Io of the rear lot ~fiacing Edison Court}. Likewise, [Vlr. ~arrlsan stated that the ordinances were drafted to address construction on standard 50 x ECG rectangular lots totaling ~,CCC square feet, whereas my lot Is almost 6,OC0 square feet comprised at a parcel facing Pearl Street and a parcel facing Edison Qourt. Me also acknowledged that an argument could be made that this property was extraordinary and Robert Rollins Appeal of Resolution PB~B-~.~ Page~of4 therefore the protect would warrant a variance based upon the unique character of the L-shaded lot. 3~ By denying my application, the Board has deprived me of a substantial property right to which I any entitled. when I purchased the Iot behind my home facing Edison Court, i did so with the expectation that I would eventually be able to improve that property. The large, empty Iot is perfectly situated to accornrr~odate an main building to be used as a workshop. My contemplated use is consistent with the property uses in my neighborhood, the City of Alameda and the State of California. Moreover, Cali€arnia courts have consistently supported putting land~iacked parcels to productive use by allowing construction of out buildings an the annexed parcel. The planning Board makes the comment in PBC$-~.6 tha# in denying my variance and Design Review Application, i am not being denied a substantial property right possessed by proper#y owners. This is patently false. if a similarly situated property owner intended to build a workshop in the rear of arectangular-shaped lot ~- even if the Iot were smaller -Mrs. Ajello and Mr. Darrison indicated this would not be a problem. I am being discriminated against, because my parcel is a unique shape that is not ordinarily contemplated by City ordinances. It is unreasonable to deprive me of my ability to put a urge, vacant lot, to a productive use, particularly given the other Board finds that my proposal would not be detrimental to my neighbors or incompatible with the aesthetics of the neighborhood ~~ 1 was denied Due process because the Planning Department failed to follow its awn stated procedures. Chapter ~C-~~ of the Alameda Municipal Cade outlines the planning Department's procedures far reviewing an application for a building permit under the Design Review Application process. Section 30-9~.2 states in relevant part that r`[tjhe an i Dir shalt review the applicatian...~, The Planning Director then makes a decision an the application. If an applicant is dissatisfied with the Planning director's decision, he ar she can then appeal to the full Planning Board and then to the City Council. This three'step process was implemented to insure a thorough review of a proposed variance and the Design Review Application because denial of the application deprives the applicant of a mast fundamental right -the right to fully enjoy use of their property. Had the Planning Director first reviewed my proposal and produced written findings regarding what, if anything, would need to be added or revised to Robert Rollins Appeal of Resolution 1~~C8~~~ Page ~ of ~ ensure approval my proposal, i would have had the opportunity to make these modifications and re~ubmlt the proposal far consideration by the foil Planning ward: As it stands, l am forced to present my case directly to the City Council wi~~out an opportunity for feedback and recansideratian within the Planning D~partrr~ent itself, As a result, t hake last the opportunity to receive valuable feedback from tha Planning ~p~~ment and have bean forced to expend significant additlonal time and mon~~ to have my proposal reconsidered by the City Council. l also have been der~i~d one level of review and appeal in violat#on of the terms of the Clty's Munld~pal Cade. l have filed this appe~~ to preserve my right to challenge this Planning Board Resolution and bring ~i~idence before the Alameda City Council as provided #or in the City of A[ameda`s ~luniclpal Code. Unless the Rlanning Board reconsiders its decision and reverses. its Resolution, l request my ap eal in front of the Cit Council ~~ p y be scheduled in confd~'r~ance with Gity ordinances. Moreover, i reserve the right to submit additional fac~i]al doc~rr~entation and legal authority to support this appeal before the City Council: 7 3-°~ Board member Ezzy Ashcroft noted that the language would return to the Planning Board for Item 2, but would still like the recommendation to go to the CIC that all three levels of affordable housing be put in the mix for the off site project. Board member Ezzy Ashcroft seconded the motion as amended, with the following voice vote - 5. Noes: 0 Absent: 2 Lynch, McNamara}; Abstain: 0. The motion passed. 9-E. V07-0008 and Design Review, DR07-0045 -1607 Pearl Street1262Z Edison Court. The applicant is seeking Variance and Design Review approval for adjacent properties. A second building to be built 5 feet from the rear property line, where a 20-foot required rear yard is usually required and 3 feet from the side property line, where a 5-foot side yard setback is usually required. Encroachment into the rear and side yard setbacks requires a Variance. The proposed new structure is an 868 sq. ft, hobby woodworking workshop. The project will also require a lot line adjustment to transfer a portion of 1609 Pearl Street to 1607 Pearl Street. The property is located within the R-1, one family residence, zoning district. ~LA~ Mr. Garrison presented the staff report, and noted that staff was unable to make two of three required findings for the variance. Staff was able to make the f nding that the project would not be detrimental to the public welfare, or adversely affect the neighboring properties. If the variance was not approved, the design review would be considered a moot point. Staff recommended denial of the variance and the design review at this time. The public hearing was opened. President Cook noted that there were no speaker slips, but that she had been asked to read a public comment into the record: "The property owner at 2620 Edison Court, Mary Liley, called to voice her disapproval of the proposed project. Her concern was that the building would like house a commercial woodworking shop that would create a lot of noise. She was unable to attend the meeting tonight." Mr. Bob Rollins, applicant, disagreed with staff's assessment that there was no unique situation with respect to this project. He requested this project because he was disabled from his previous job as a 28-year veteran of the Berkeley Police Department. He was unable to do any other jobs because of his disability, and added that the building was as high as it was because he wanted to install a hoist in the building. He proposed putting solar panels on the roof with the intention to make it a zero~use residence. He noted that required the installation of fairly large trusses to support the weight of 39 panels, to produce a 5.5- to 6-kilowatt system, with athree-day battery backup system. He intended to install a water reclamation system for stormwater. He noted that with respect to the solar panels, the Fire Department required athree-foot space around the outside, and three feet between each row to enable access for inspection or emergencies. He noted that the parapets were three feet high in order to screen the mechanics from the neighbors' sight. He believed the size and shape of the building were exceptional, and that the findings City Council Pa e 17 of 23 Attachment Z to g Public Hearing Agenda Item #5-C x8.19-08 could be made. He noted that the rules for lots were written for 50' x 100' rectangular lots, which accounted for two-thirds of the lots in the City. He noted that he could build the proposed building with a minor footprint change using the same square footage without requesting any variances. He noted that half the block was R-4 zoning, and half was zoned R-1; the lots in the R-1 zone could accommodate this size building with a minor footprint change without requesting any variances, and that they could meet all the setbacks. He noted that the lot was actually Z- shaped. He submitted four letters of support from neighbors who were unable to attend the meeting. The public hearing was closed for Board discussion. Board member Autorino asked the applicant whether he could build the structure to a height of 15 feet, so he could place it wherever he wanted. Mr. Rollins replied that he could, and that he would have to call it a garagelstorage building rather than a workshop. However, he would not be able to put the hoist in, but could get the trusses in for the solar panels. He noted that he needed the hoist to pick materials and projects up because of his disability. He noted that he wished to screen the solar panels and braces from the neighbors' view. He noted that a power pole went through the lot, and he had negotiated with his neighbors and AP&T to get it removed. Vice President Kohlstrand noted that many people used their basements and garages for woadworking. She was concerned that this activity was being treated as a commercial activity, which she did not believe was the case for this applicant. Mr. Thomas noted that the Accessory Structure Ordinance stated that the use should be a U- flccupancy. He assumed the amendment was made in the past to prevent illegal conversions to second units. In this case, the Building Code classified it as an F-Occupancy. The second issue was the height. Board member Ezzy Ashcraft noted that page 3 of the staff report discussed the definition of an accessory structure, and inquired whether this could be considered two lots. Mr. Garrison replied that it was considered part of the next-door neighbor's lot. In response to an inquiry by Board member Ezzy Ashcraft whether the building could be considered incidental because it provided solar power for the main building, Mr. Garrison replied that it would not be a U-Occupancy building in either case. Mr. Garrison noted that the Building Code was clear in defining this use as a factory occupancy, and not subject to interpretation because of the proposed use of woodworking. In response to an inquiry by Board member Ezzy Ashcraft whether this proposed use could be considered a hobby, Mr, Garrison replied that had been discussed with the Building Official, and that it was not relevant to the Building Code whether it was commercial or non-commercial; woodworking was a listed use. President Cook inquired whether a driveway could reach the garage. Page 18 of 23 Mr. Garrison Hated that it could be called a storage building, President Caok noted that she would not be able to make the findings, and was not sure she could make the finding that it would be detrimental to the neighborhood. She was aware of the noise made by a planer, and that this property adjoined six different properties. Board member Cunningham noted that he could not make the findings, either, and suggested that the applicant resubmit the application under a different use. He would have an issue with design review, and noted that it was a big box in the backyard. He appreciated the use for the parapet to hide the mechanicals, but added that it made the structure even higher. Vice President Kohlstrand moved to extend the meeting to 11;30 p.m. Board member Ezzy Ashcroft seconded the motion as mended, with the following voice vote - 5. Noes: 4 Absent: 2 Lynch, McNamara}; Abstain: 0. The motion passed. Board member Cunningham noted that he was concerned about open space and hardscape, and would like to see the entire site plan. Vice President Kohlstrand noted that she would like to approve this project, but could not make the findings, Vice President Kohlstrand moved to adopt draft Planning Board Resolution to deny a Variance and Design Review approval for adjacent properties. A second building to be built 5 feet from the rear property line, where a 20-foot required rear yard is usually required and 3 feet from the side property line, where a 5-foot side yard setback is usually required. Encroachment into the rear and side yard setbacks requires a Variance. The proposed new structure is an 868 sq. ft. hubby woodworking workshop. The project will also require a lot line adjustment to transfer a portion of 1609 Pearl Street to 1607 Pearl Street. Board member Ezzy Ashcroft seconded the motion as amended, with the following voice vote - 5. Noes: 0 Absent: 2 Lynch, McNamara}; Abstain: 0. The motion passed. 9-F. PLN07-o301-Zoning Text Amendment. Applicant: City of Alameda. The City of Alameda is considering an amendment to the Alameda Municipal Code to prohibit retail stores larger than 90,000 square feet in size that include more than ten percent ~ 10°/a} floor area devoted to the sale ofnon-taxable items. The proposed prohibition would apply in all zoning districts in the city. ~DG} Mr. Garrison summarized the staff report. The public hearing was opened. Mr. Mike Hennebury, 2811 Otis Drive, noted that he was a union representative for the Union Food and Commercial Workers Local 5. He noted that Local 5 had been involved with big box Page 19 of 23 CITY of ALAMEDA PLANNING AND BUILDING DEPARTMENT STAFF REPORT ITEM No.: APPLICATIGN: Variance, VDl-60o8 and Design Review, DRO7-0~4$ - ~ 60? Pearl S~reet12622 Edison Court. The applicants are seeking Variance and Design Review approval for a second main building, located at 1607 Pearl Street ~ 26Z2 Edison Court, to be built 5 feet from the rear property line, where a 20-foot setback is usually required and 3 feet from the side property line, where a 5- foot setback is usually required. Encroachment into the rear and side yard setbacks requires variance approval. The proposed new structure is an 868 sq. ft. hobby woodworking workshop. The project will also require a lot line adjustment to transfer a porkion of 1609 Pearl Street to 1607 Pearl Street. The property is located within the R-1, one family residence, zoning district. GENERAL PLAN: Low-Density Residential ENVIRGNMENTAL DETERMINATIGN: The project is statutorily exempt from environmental review pursuant to Public Resources Cade, Section 21080 ~b~~5~ -- Projects which a public agency rejects or disapproves and Guidelines, Section 15270~b} -which allows an initial screening of projects on the merits prior to the initiation of the CEQA process where the agency can determine that he project cannot be approved. STAFF PLANNER: Laura Ajello, Planner I 510.747.6870 RECOMMENDATION: Recommend that the Planning Board deny the proposed Variance and Design Review. ACRONYMS: AMC ~-Alameda Municipal Code R-1-Single -Family Residential ATTACHMENTS: 1. Draft Resolution 2. Site Plan, Floor Plans, and Elevations 3, Public Notification Map 4. Applicant's Supplemental Information Alameda Planning Board Staff Report 9-E Meeting of June 23, 2008 City Council Attachment 3 to Public Hearing Agenda Item #5-C 08-19.08 I. EXECUTIVE SUMMARY: The applicant requests approval ~ ~~ ~' ,~ ~ ~ ~! !~ ~~"' of a Variance to build a second ~~~ ~ 3 ~ ~~~ . ~ ~ ,~ .,. main building 3 feet from the rear ~ ~ ~ ~~~~~ ~~~,~, ro ert line where a 2 -f ~ ~ p p Y 0 oot ~ ~ ~ . ~ ~~ ~. setback is usually required and 3 ~ ~^~~ ' s ~ ~ "~'~~~'~ feet from the side ro ert line, ~ ~ '~` ~~ ~'~ a where a 5-foot setback is usually ~ required. The proposed hobby ~ ~ - ~ ~ ~. woodworking workshop would be ~ ~ ~ ~ ,~ ~ locat - ~ a m '~ ~ ~ ~' ~ ~ ~ !!~!~ ed on a parcel #201 See map.} The applicant's home is M ~ ~ ~~ , ~' ~~~ located at 1601 Pearl Street ~ ~ ~ ~ ~°' ~ ~ ~, Parcel # 25 . Construction in the ~ ~ ~ ~ ~ ~ ~ ~ ~~~ ~ ~ ~ ~ rear and side yard setbacks ~ ~ ti ~ requires a Variance. The new a ~ . structure i ~ . ` ~' ~ ~0 s a 17 foot hr h 868 ~ 7~ g' s ware foot hobb w ~ ~ ~ ~ '°° q y oodworking workshop. The Cit of Alameda N ~a ~~ ~ ~M~ ~ ~. ~ ~ J4 ~ Buildin Offs i ~e~~s ~°' ~~ ~,~,. g cal has determined that the proposed construction ~ ~ ~ ~ ~°'~~ `~ type defines the structure as a a Group F factory} occupancy. Therefore, by definition, the proposed structure must be considered a second Main Building under the Zoning Ordinance, and cannot be considered an accessory building. Pursuant to the Alameda Municipal Code RAMC}, an accessory structure must conform to the Utility ~U} occupancy classification. Consequently, the proposed structure must comply with the development standards for a main building, which require greater setbacks. Staff cannot make the findings necessary to approve the variances necessary far a second main building on the site. Therefore, staff is recommending denial of this Variance and Design Review application. II. BACKGROUND: In 1918, the City approved a Lot Adjustment Map transferring a portion of the lot know identified as parcel 20-1 }, located at 2620 Edison Court, to the lot located at 1609 Pearl Street. City and County records fist the property under a separate address, 2622 Edison Court Assessor's Parcel # 070 015902001}. The small, land locked parcel is approximately 2,151 square feet, 59.15 feet wide by 36 feet long. The current applicant resides on an adjacent, approximately 3,800 square foot lot at 1601 Pearl Street Assessor's Parcel # 070 015902500}. The applicant X1607 Pearl} purchased the subject property from the owners of 1609 Pearl through a Grant Deed, in 1996, Alameda Planning Board Staff Report 9-E Meeting of June 23, 2008 Page 2 of l A. Existing Site Conditions The 59.15 foot by 36 foot area preferred to as 2622 Edison Court} was originally part of the parcel at 2620 Edison Court. The historic use of this portion of land is unknown, however, a review of Sanborn maps, dating back to 1891, do not show any structures in this area. The site is completely landlocked and does not front onto or have direct access to any public streets. It abuts the rear yards of six other residential properties. The nearest residential structure, on neighboring properties is approximately 40 feet away. In order for the current applicant to develop the property, an additional Lot Line Adjustment will be necessary to merge parcel 20-1 with the applicant's property at1601 Pearl. The merger is necessary because the zoning ordinance does not allow a residentially zoned parcel to be developed with anon-residential use, unless that use is accessory to a residential use. The following analysis is based on the assumption that the subject property would be merged with the lot located at 1601 Pearl Street through a subsequent Lot Line Adjustment approval. III. STAFF ANALYSIS: A, Develo ment Standards The Alameda Municipal Code RAMC} provides the following definition of Accessory Structure: Accessory building steal! mean a defached subordinate building, any part of which is within a required minimum yard of the subject Zoning District, and the use of which is incidental to that of fhe main building on fhe same lot, or to the use of the land. For properties within a Residential zone, or with a Residential use, the use of such accessory buildings is resfricled to garages, carports, storage sheds, and similar buildings which are found by fhe Building official to conform ~o fhe "!.1" (ulilily~ occupancy classification. The City Building ~fl'iciaf has determined that the proposed woodworking I hobby shop cannot be classified has a Utility ~U} occupancy, due to the proposed use. Consequently, the proposed building is required to meet the development standards for a Main Building, as defined in the AMC, and Factory ~F} occupancy standards, as required by the Building Code. The AMC permits accessory buildings, meeting U occupancy requirements, to be constructed with no minimum side or rear yard setbacks, if located more than seventy-five Alameda Planning Board Staff Report 9-E Meeting of June 23, 2008 Page 3 of l feet from the front property line. Accessory structures are limited to a maximum height of fifteen feet. Given that the proposed workshop cannot be defined as an accessory structure, it must be defined as a "main building". A second main building is permitted on a residential lot, provided that it meets the side and rear yard setbacks required fora "main building", Setback standards for main buildings are larger than the setbacks for an accessory building. The proposed building does not meet AMC setback requirements for main buildings. To approve the proposed second main building in the proposed location would require variances from both the rear and side yard setback requirements. Consequently, a variance is required for the side and rear setbacks. Amain building located in an R-1 Zoning District is required to maintain a 20-foot rear yard set back and a 5-foot side yard set back. The proposed building, although taller than the maximum allowed height for accessary buildings, does comply with the height standard for main buildings, thirty feet, and no height variance is required. B, Variance In some cases, the City may approve projects that do not meet all development standards such as setbacks, lot coverage or building height by granting a variance. The City may only grant a variance when it can be shown that unusual circumstances, beyond the control of the applicant, such as an unusually small or irregularly shaped lot would make compliance with these standards infeasible and denying the project, solely for these reasons, could deprive the owner of the use of the property in a manner commonly permitted on nearby properties. In this case, the applicant's property is unusual in that it is unusually large for the neighborhood and the unusual size is a result of the applicant's decision to acquire the additional property. The unusual size and configuration of the property and the zoning regulations that govern that property are in no way depriving the property owner of a property right that other property owners in the neighborhood are enjoying, The zoning regulations and setbacks would make it equally difficult for any owner in the neighborhood to build the type and size of structure that the applicant is proposing. Construction of a more typical residential accessory building, such as a garage or storage shed of similar size would clearly be feasible because of the less restrictive setback requirements for accessory structures. Therefore staff is unable to identify any unusual characteristics about the lot that are depriving this property owner of a property right enjoyed by other property owners in the area with the same zoning limitations, C. Land Use Com atibilit The site intended for development is surrounded by six single-family homes on adjacent residential lots. The nearest home is approximately 40 feet away. Although not proposed as a commercial use, the woodworking shop could generate noise that would potentially be a detriment to neighboring properties. Potential noise effects would be reduced due to Alameda Planning Board Staff Report 9-E Meeting of June 23, 20oS Page 4 of l 1 the building design, which does not include windows or other openings on the north, west and east facades. Additionally, the applicant would be subject to City noise regulations, which established acceptable noise levels and penalties for violating these standards. Consequently, it is not anticipated that noise levels would be unacceptable. D. Design Review ~. ~,~~,~ Design-wise, the proposed building design would be compatible with the residence at 1607 Pearl Street. The stucco building would have a 12-feet ceiling height to accommodate mechanical equipment and be 1l-feet high at the parapet. The parapet will have a the roof cap. Large wood doors with a rounded arch design are proposed. The distance between the existing home and the workshop building would be greater than 34-feet. Due to lot configuration, the proposed building would be at least forty feet away from the nearest residential buildings on neighboring properties. Consequently, the scale of the building would be acceptable. Findings A. Variance In order to approve the Variance application, the Planning Board must make the following findings: ~. There are excep#ional or extraordinary circumstances applying to the property involved or to the proposed use of this property. Staff cannot make this finding. There are no existing exceptional or extraordinary circumstances that apply to this property, which according to City records is part of the neighboring lot. The applicant proposes to create an irregularly shaped lot by merging a portion of the neighboring lot with an existing developed residential lot. The resulting irregularly shaped lot would not preclude development with a typical residential accessory building such as a garage or storage building. 2. Because of such exceptional or extraordinary circumstances, the literal enforcement of specified provisions of this section would result in practical difficulty or unnecessary hardship such as to deprive the applicant of a substantial property right possessed by other owners of property in the same class of district. Staff cannot make this finding. There are no existing exceptional or extraordinary circumstances that apply to this property, which according to City records is park of the neighboring lot. The applicant proposes to create an irregularly shaped lot by merging a portion of the neighboring lot with an existing developed residential lot. The resulting irregularly shaped lot would not preclude development with a typical residential accessory building such as a garage or storage shed. 3. The granting of the variance will not, under the circumstances of the particular case, be detrimental to the public welfare or injurious to persons or property in the vicinity. Alameda Planning Board Staff Report 9-E Meeting of June 23, 2448 Page 5 of 7 Staff can make this finding. The level of activity occurring in the woodworking shop would potentially be more intensive than that found in a typical residential accessory building. However, the required one-hour f re rating design and construction, lack of window openings and distance to neighboring residential buildings would minimize sound transmission. Additionally, the applicant would be subject to City noise regulations, which establish acceptable noise levels and penalties for violating these standards. Consequently, it is not anticipated that noise levels would be unacceptable. B. Design Review In order to approve the Design Review application, the Planning Board must make the following finding; 1. Projects must be compatible with their site, any adjacent or neighboring buildings or surroundings and promote harmonious transitions in scale and character in areas between different designated land uses. Staff can make this finding. All of the surrounding properties are zoned R-1, One Family Residence. The proposed building will not be visible from the street but will be visible from the rear yards of six adjacent homes. The design is compatible with the architectural style of the existing home at 1601 Pearl Street; both buildings would be stucco with file roof accents. The building would be slightly taller than a typical accessory building and approximately double the square footage of a typical two-car garage. However, the scale would not be overwhelming and due to the lot configuration of this neighborhood, would be generally compatible with the scale of nearby development, IV. ENVIRONMENTAL REVIE~IV: The project is statutorily exempt from environmental review pursuant to Public Resources Code, Section 21080 ~b}~5} -Projects which a public agency rejects or disapproves and Guidelines, Section 15210~b} -which allows an initial screening of projects on the merits prior to the initiation of the CEC~A process where the agency can determine that he project cannot be approved. V. PUBLIC NOTICE: A notice for this hearing was mailed to properties within 300 feet of the site, published in local newspapers and posted in public areas near the subject property. Staff has [not] received any public comments on this proposed project. VI. RECOMMENDATION; Adopt the attached resolution denying the proposed Variance and Design Review. 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E 0 0 ~~ UPHOLDING THE PLANNING BOARD'S DECISION TO DENY VARIANCE, VO1-0008 AND DESIGN REVIEW, DROl-0059 AT 1601 PEARL STREET12622 EDISON COURT TO BUILD A SECOND MAIN BUILDING IN THE REAR AND SIDE YARDS AT 1601 PEARL STREET WHEREAS, an application was made on August 28, 2001, by Robert Rollins, requesting a variance and Major Design Review approval for a second main building at 1601 Pearl Street12622 Edison to be built 5 feet from the rear property line, where a 20-foot required rear yard is required, and 3 feet from the side property line, where a 5-foot side yard setback is required pursuant to Alameda Municipal Code RAMC} Sections 30-4.1 d and 30-21, encroachment into the rear and side yard setbacks requires variance approval; and WHEREAS, the subject property is located in an R-1, One Family Residence Zoning District; and WHEREAS, the Planning Board held a public hearing on this application on June 23, 2008, examined the pertinent maps, drawings, documents and testimony, and denied the variance and Major Design Review applications; and WHEREAS, the applicant submitted an application to appeal the Planning Board's decision on July 3, 2008; and WHEREAS, the City Council held a public hearing on August 19, 2008 and examined pertinent maps, drawings, documents and testimony; and WHEREAS, the City Council has made the following findings relevant to the denial of the variance request: 1. There are no exceptional or extraordinary circumstances applying to the property. There are no existing exceptional or extraordinary circumstances that apply to this property, which according to City records is part of the neighboring lot. The applicant proposes to create an irregularly shaped !ot by merging a portion of the neighboring lot with an existing developed residential lot. The resulting irregularly shaped lot would not preclude development with a typical residential accessory building such as a garage or storage building. Z. The literal enforcement of specified provisions of the Alameda Municipal Code would not result in practical difficulty or unnecessary hardship such as to deprive the applicant of a substantial property right possessed by other owners of property in Resolution #5-C 08-19-48 the same class of district. The applicant proposes to create an irregularly shaped lot by merging a portion of the neighboring lot with an existing developed residential lot. The resulting irregularly shaped lot would not preclude development with a typical res'rdentia! accessory structure such as a garage or storage building. 3. The granting of the variance will not, under the circumstances of this particular case, be detrimental to the public welfare or injurious to persons orproperty in thevicinity. The level of activity occurring in the woodworking shop would potentially be more intensive than that found in a typical residential accessory building. However, the required one-hour fire rating design and construction, lack of window openings and distance to neighboring residential buildings would minimize sound transmission. Additionally, the applicant would be subject to City noise regulations, which establish acceptable noise levels and penalties for violating these standards. Consequently, it is not anticipated that noise levels would be unacceptable. VIIHEREAS, the City Council has made the following findings relevant to the Major Design Review: ~. The project is compatible with its site, any adjacent and neighboring buildings and surroundings, and promotes harmonious transitions in scale and character in areas between designated land uses. All of the surrounding properties are zoned R-1, One Family Residence. The proposed building will not be visible from the street but will be visible from the rear yards of six adjacent homes. The design is compatible with the architectural style of the existing home at 1601 Pearl Street; both buildings would be stucco with the roof accents. The building would be slightly taller than a typical accessory building and approximately double the square footage of a typical two-car garage. However, the scale would not be overwhelming and due to the lot configuration of this neighborhood would be generally compatible with the scale of nearby development. NOVIl, THEREFORE, BE IT RESOLVED THAT the City Council hereby determines that the project does not meet Municipal Code standards far a main building and the required findings, necessary to grant a Variance, cannot be made. Consequently, the project is statutorily exempt from environmental review pursuant to Public Resources Code, Section 21080 ~b}~5} --Projects that a public agency rejects ordisapproves and California Environmental QuaiityAct (CEQA) Guidelines, Section 15270(b) -which exempts a project an agency rejects or disapproves. BE IT FURTHER RESOLVED THAT the Council of the City of Alameda hereby denies Variance VO1-4908 and Design Review DR07-0059 because the City Council is not able to make all of the required findings for approval of the variance. NOTICE. No judicial proceedings subject to review pursuant to California Code of Civil Procedure Section 1094.5 may be prosecuted more than ninety X90} days following the date of this decision plus extensions authorized by California Code of Civil Procedure Section 1094.6 NOTICE. The conditions of project approval set forth herein include certain fees and other exactions. Pursuant to Government Code Section 66020 ~d} ~1 }, these Conditions constitute written notice of a statement of the amount of such fees, and a description of the dedications, reservations and exactions. The applicant is hereby further notified that the 90-day appeal period, in which the applicant may protest these fees and other exactions, pursuant to Government Code Section 66020 ~a} has begun. if the applicant fails to file a protest within this 90-day period complying with all requirements of Section 66420, the applicant will be legally barred from later challenging such fees or exactions. ***~* I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the ~ 9th day of , 2008, by the following vote to wit: AYES NOES: ABSENT: ABSTENTl~NS: IN vvITNESS, v11HERE0F, I have hereunto set my hand and affixed the seal of said City this 20th day of August, 2008. Lara vUeisiger, City Clerk City of Alameda CfTY 4F ALAI~EDA Memorandum To: Honorable Chair and Members of the Community Improvement Commission From: Debra Kurita Executive Director Date: August 19, 2008 Re: Approve the Alameda Theatre Community Use Policy and Fee Schedule BAC KG RG U N D The Community Improvement Commission of the City of Alameda CIC} approved the Disposition and Development Agreement for the Alameda Theatre project with Alameda Entertainment Associates, L.P. AEA} on May 5, 2005, and the Historic Theater Lease between the CIC and AEA on March 15, 2001. Article 2.4 of the Historic Theater Lease permits the CIC to use the Alameda Theater free of charge for public events for 12 days a year Community Use}. According to the Lease, the CIC must provide AEA written notice 60 days prior to the requested dates of use, and AEA has the right to reasonably reject the dates provided that they offer the CIC two alternative dates within 15 days of the requested days. Based on these broad lease provisions, the C1C staff, in conjunction with Alameda Recreation and Park Department ~ARPD} staff and AEA, prepared a detailed Community Use Policy and Fee Schedule Attachment 1 }. DISCUSSION The Alameda Theatre Community Use Policy includes Guiding Policies and more specific Use Policies. The Guiding Policies are intended to provide broad direction on the types of organizations and events that can use the CIO's Community Use days, limiting the use of the Community Use days to organizations and events that appeal to the community, educational, and cultural interests of Alameda's general public and that maximize the public's exposure to this historic community asset. The following summarizes the proposed Guiding Policies: 1. organization. Community use days must be used for events presented by existing not-for-profit organizations and local government agencies or school districts located in Alameda and serving the Alameda community. 2. Purpose. Community use days must be used for events that serve the community, educational, and cultural interests of the local Alameda population. City Council Agenda Item #5-D 08-'19-48 Honorable Chair and August 19, ZOO8 Members of the Community Improvement Commission Page 2 of 4 3. Accessibility. Community use days must be used for events that are free to the general public or for events that raise funds for causes that serve the communi#y, educational, and cultural interests of the local Alameda population. 4. Use of Space. Community use days must be used for events that will attract sufficient interest from the community to maximize use of the auditorium in the Alameda Theatre. The Use Policies outline more specific procedures related to the availability of the Theatre for Community Use, the permit process, fees and deposits, and facility requirements. The following highlights the most important Use Policies from each category; Availabilit • The Theatre may be reserved Sunday through Saturday, 9:00 a.m. to Midnight, excluding City holidays, for no longer than six consecutive hours. • The movie operator reserves the right to reject any given date, provided that he offers at least two alternative dates, each of which shall be within 15 days of the originally proposed dates. There is no guarantee that the reservation of any Friday or Saturday nightwill be granted. Permit Process • Reservations will not be accepted less than 50 working days or more than one year priorto the date requested. • AI! requests will be considered on a first-come, first-served basis and granted upon demonstration of their adherence to the Guiding Policies. • No organization will be allowed to reserve more than one Community Use day in any given 1~-month period. Fees & Deposits ~~. • A cost recovery fee of $40 per hour will be charged to pay for an assigned staff person that will arrive 15 minutes before the permit time and will be in charge of the facility during the entire permit time. • A Security Deposit of $500 is required at the time of booking, which includes a non-refundable $25 processing fee; and an additional Security Deposit of $1,000 is required three weeks priorto the event date. Honorable Chair and Members of the Community Improvement Commission August ~ 9, 2008 Page3of4 • A cleaning fee will be charged depending on the size of the event and the inclusion of food and beverages as part of the event. Attachment 2, Fee Schedule.} Facilit Requirements • Community Use events may only use the Theatre's main auditorium and lobby restrooms and are allowed to use the Theatre's lobby mezzanine and auditorium balcony areas upon request. The main lobby concession area and the Cineplex will remain open for business as usual. • A minimum attendance of 200 people is required for use of the Theatre. Maximum attendance is 750 people for the combined use of the Theatre's main auditorium, auditorium balcony, and lobby mezzanine areas. • Food may be served in the lobby mezzanine area by an insured professional caterer selected from the approved catering list. • Alcohol may be served providing certain insurance guidelines are met and proof of the appropriate liquor license provided. Consumption of alcoholic beverages is restricted to the lobby mezzanine and auditorium balcony areas, only, and event personnel are responsible for enforcement of the restriction of alcohol to the event. BUDGET CaNSIDERATIGNIFINANCIAL IMPACT There is no financial impact on the General Fund or CIC budget. A[I City staff time is paid for through processing fees. MUNICIPAL CGDEIPGLICY DGCUMENT CRGSS REFERENCE Article 2.4 of the Historic Theatre Lease by and between the Community Improvement Commission of the City of Alameda and Alameda Entertainment Associates, L. P., executed March ~ 5, 2001. RECGMMENDATION Approve the Alameda Theatre Community Use Policy and Fee Schedule. RespectFyr submitted, ~(~ _... Leslie A. Little Development Services Director Honorable Chair and August 19, 2008 Members of the Community Improvement Commission Page 4 of 4 By: Dorene E. Soto Ma age ,Business De el pment Division By: Jen er Red ve pment Manager DKILALIDESIJ~:rv Attachments: 1. Alameda Theatre Community Use Policy 2. Fee Schedule ALAMEDA RECREATION AND PARK DEPARTMENT ~l 2226 Santa Clara Auenue, Alameda, CA g45o1 • (510) X47-7529 ALAMEDA THEATRE COMMUNITY USE POLICY Guiding Policies: All events for the community use days of the historic Theatre shall demonstrate adherence to the following guiding policies: i. Organization. Community use days must be used for events presented by existing not-for-profit organizations and local government agencies or school districts located in the City of Alameda and serving the Alameda community. 2. Purpose. Community use days must be used for events that serve the community, educational and cultural interests of the local Alameda population. 3. Accessibility. Community use days must be used for events that are free to the general public or for events that raise funds for causes that serve the community, educational and cultural interest of the local Alameda population. 4. Use of Space. Community use days must be used for events that will attract sufficient interest from the community to maximize use of the auditorium in the Alameda Theatre. Use Policies: The privately operated Alameda Theatre located at 231 Central Avenue may be used by the local community 12 days a year free of rental charge for events that appeal to the community, educational and cultural interests of Alameda's general public and maximize the community's exposure to this exceptional restored historical asset. Availability _._.. ~. 1. The Theatre maybe reserved Sunday through Saturday, g:oo a.m, to Midnight, excluding City holidays, for no longer than six ~b~ consecutive hours. 2. The movie operator reserves the right to reject any given date, provided that he offers at least two alternative dates, each of which shall be within x5 days of the originally proposed dates. There is no guarantee that the reservation of any Friday or Saturday night will be granted. 3, A two-hour minimum is required. Set-up and clean-up time will be included in the total number of permitted hours of the event, Permit Process 4. All requests must be made in person at the Recreation and Park Department, 2~2b Santa Clara Avenue, Alameda, Monday through Friday from 8:3o a.m. to 5:3o p.m. 5. Reservations will not be accepted less than sixty ~bo~ working days or more than one ~1) year prior to the date requested. b. All requests will beconsidered on afirst-come, first-served basis and granted upon demonstration of their adherence to the above stated guiding policies. ~. No organization will be allowed to reserve more than one community use day in any given 12- month period. City Council Attachment ~ $~ Aaenrl~ ~~s.~. ~e ~. ALAMEDA THEATRE COMMUNITY USE POLICY(CONT. 8. Reservations will only be granted to adults 21 years and over, Fees and Deposits g. A cost recovery fee of $4o per hour will be charged to pay for an assigned staff person that will arrive 15 minutes before the permit time and will be in charge of the facility during the entire permit time. Staff will assist the rental group in set up and cleanup. Groups will not be admitted earlier than the starting time of the permit. xo. The cost recovery fees must be paid in full three weeks prior to your event. Cash, personal check (payable to Alameda Entertainment Associates, VISA ar MasterCard, cashier's check and money order are acceptable. ii, A Security Deposit of $50o is required at the time of booking, which includes anon-refundable $25 processing fee; and an additional Security Deposit of $l,ooo is required three (3}weeks prior to the event date. i2, Cancellations must be made three (3) weeks prior to the event date to receive a refund of your deposit, excluding the processing fee. There are no refunds within three (3~ weeks of the event date. z3. A cleaning fee will be charged depending on the size of the event and the inclusion of food and beverages as part of the event. See attached fee schedule. 14. The event sponsor is expected to return the Theatre to its pre-use condition in order to receive a refund. The event sponsor must agree to take full responsibility for the behavior exhibited by his/her guests. If staff deems a situation uncontrollable and must call for police intervention, the total deposit will be automatically forfeited and the event canceled, ~5. Fees will not be refunded for reserved time not used. Fees are based on an hourly basis; there is no ration of rates for half hour used. Facili Re uirements x6. Community use events must use the Theatre's main auditorium and lobby restrooms and are allowed to use the Theatre's lobby mezzanine and auditorium balcony areas upon request. 1~. Events are prohibited from actively using the following areas for uses other than circulation: a. The Theatre's lower lobby and concessions areas with the exception of the restrooms; b. The Theatre's projection room; and c. The Cineplex with the exception of the disabled first-floor restroom,second-floor drinking fountains and the accessible path of travel to the Theatre's mezzanine and balcony levels via the elevator. i8. A set up diagram must be submitted seven (~} days prior to the event for approval by ARPD and the Theatre operator. Yg. A minimum attendance of Zoo people is required for use of the Theatre. Maximum attendance is 75o people for the combined use of the Theatre's main auditorium, auditorium balcony, and lobby 2 ALAMEDA THEATRE COMMUNITY USE POLICY(CONT. ) mezzanine areas. 20. Decorations, glitter, confetti, smoke or fog machines, candles and other open flames are prohibited. 2~. Food maybe served in the main auditorium, balcony, and lobby mezzanine area by an insured professional caterer selected from the approved catering list. Food may not be cooked in the building, but can beheated/warmed in outside equipment brought on-site by the caterer. This equipment must be placed in the unfinished room on the east side of the lobby mezzanine. The contract agreement with the caterer must be signed and returned seven working days before your event. Proof of insurance naming the Community Improvement Commission of the City of Alameda and Alameda Entertainment Associates as additional insured must also be provided, 22. Alcohol may be served providing certain insurance guidelines are met and proof of the appropriate liquor license provided. Check with Department representative for details. Consumption of alcoholic beverages is restricted to the lobby mezzanine and auditorium balcony areas only. 23. Smoking is not allowed in or within 5o feet of the building. 24. Advertising or selling of any product or service is prohibited. 25. Music is conflined to inside the Theatre auditorium and must not exceed noise levels as specified in City Ordinance No, 21~~. 2b. Functions involving minors must provide a minimum of one chaperone ~21 years and older) per Io minors, 2~. Certain events may require that the applicant provide on-site security. 28. The City of Alameda, the Alameda Recreation and Park Department, and Alameda Entertainment Associates assume no legal responsibility for personal injuries, thefts or losses of private property while on or using City facilities. Each organization and group should provide their own personal liability insurance where injuries, thefts or losses might occur. CLEANING FEE SCHEDULE TIE CITY DFALA~EDA ~.EQUI~RES ADD~T~DNAL ~NSU~ANCE E.E DETAINED WI~ENALCD~iDL IS ~E~NG SERVED. Alcohol shad not be consumed outside o, f the building, on any pubiic street, sidewalk, or right of-way, as spec; fled in Alameda IV~unicipar Code 2,~5. if you are selling alcohol at the event or if the event is for someone under 21 years of age, additional Liquor Liability must be purchased. City Sponsored Anv and all City ~avernment sponsored functions andlor activities Alameda Unified School District Any and all school and school-related functions and/or activities Nnn..Prn~if All public groups Alameda based and/or majority membership .Alameda residents} whose primary purpose is the promotion of the welfare of Alameda residents. Group must be non- profit, tax exempt, non-restrictive in membership, meet regularly, and have a definite organizational structure and by laws. Are ndable security deposit of roo is required at the time of booking. An addxt~onar security deposit of ~1, o0o is required three C3) weeks prnr to event Final remaining balance must.bepaid.in.,,~ull three~~ weeks.~rior_to.your.event. A cost recovery.c~eaning fee is requred_for all events. See fee structure below. GROUP GROUP GROUP ROOM/ A- B- C- OCCUPANCY 2oa-4oo 4o1-boo people box- 750 people people Main Auditorium $75 $150 $200 Main Auditorium, Lobby Mezzanine, 12 ~ 5 200 $ 2 0 $ 5 & Balcon Y Main Auditorium w/ Fvod & Drink $200 $300 $400 Main Auditorium, Lobby Mezzanine, & Balconyw/ Food $300 $4oo $500 & Drink The hourly rate must be a minimum of 2 hours and a maximum of b hours. ~Ity ~®~~~~~ Set-up and clean up time are to be included in rental hours. Att~~hme~t Z ~~ Revised - 07/o8/np Agenda Item ~5-® ~~-~ ~-oa CITY OF ALAMEDA Memorandum To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Date: August 19, 2008 Re: Adopt a Resolution Amending the Master Fee Resolution No. 12191 Chan ink Various Rates at the Chuck Corica Golf Complex _ ___ BACKGRGUND In early 2007, the City retained the National Golf Foundation NGF} to conduct a comprehensive operations review of the Chuck Corica Golf Complex in order to protect, preserve, and enhance this community asset and ensure its economic viability. The results of NGF's operational review were presented in January 2008, and the City Council adopted motions to: 1. Allocate funding to complete a master planning process for the facility with the assistance of NGF. 2. Direct staff to work with NGF to investigate the cost-saving and revenue-raising options recommended by the Golf Commission. 3. Request that staff explore options for identifying cost savings for Fiscal Year 2007-08. 4. Direct staff to work with NGF to develop a Request for Proposals to explore ali options for future operation of the Golf Complex. At its meeting on Juiy 1, 2008, the City Council approved the issuance of a Request for Proposals for an interim Golf Complex operator. In addition, the City Council asked the Golf. Commission to review potential fee changes for the Golf Complex in order to improve its economic viability. The Golf Commission discussed rate increases during its regularly scheduled meeting of July 16, 2008, and adopted a motion recommending a number of increases and changes to the current fee structure. DISCUSSION In establishing the new proposed rates, which are attached, the Golf Commission raised the rates for both the Jack Clark and Earl Fry courses to the level non-residents currently pay to play the Earl Fry Course and then discounted those rates for residents by $1 to $2 depending on the number of holes, time of day, and whether the play occurs on a weekday or weekend. In one case, the discount provided for residents was raised to $5 in order to keep the increase in the rate below $1 D. As a result, the increase in City Counci! Report Re: Agenda Item #5-E ~8-'19-08 Honorable Mayor and August 19, 2008 Members of the City Council Page 2 of 2 some resident rates is greater than the increase in non-resident rates, but non-residents will continue to pay more than residents to play at the Galf Complex. For example under the new proposal a resident playing on the Earl Fry Course on a weekday will pay an additional $3, while a non resident will experience no increase. The Golf Commissioners approved this rate structure under the theory that in the current economic climate, resident play would be less likely to decline than non-resident play because the cost of transportation to reach other courses would be greater than the fee increases. Non-resident patrons, in contrast, are more likely to play at other courses should the fees be raised. BUDGET CGNSIDERATlGNIFINANClAL IMPACT The Golf Complex has an estimated sho~fall for FY 2008-2009 of $700,000. The proposed increases are projected to generate approximately $350,000 in additional revenues assuming no reduction in play resulting from the increased fees. This would reduce the current-year shorkfall to approximately $350,000. With a 10°/~ reduction in play, the total raised by the proposed increases would be approximately $200,000, thereby leaving acurrent-year estimated sho~fall of $500,000. RECGMMENDATIGN Adopt a resolution amending Master Fee Resolution No. 12191 by changing various rates for the Chuck Corica Golf Complex. Respectfully s fitted, Dale Lillard, Director Alameda Recreation, Parks & Goif Gperations DL:bf Attachment: 1. Proposed Rates for Chuck Corica Golf Complex Proposed Rates for Corica Golf Complex Individual Rates 18-Hole Rates Current Clark Current F New Rate Resident WD $23 $25 $28 Resident SSH $28 $32 $35 Non-Resident WD $28 $30 $30 Non-Resident SSH $36 $40 $40 Resident Senior WD $18 $20 $23 Non-Resident Senior WD $23 $25 $25 Resident Junior WD $1 $1 $1 Resident Junior SSH $1 $1 $1 Non-Resident Junior WD $8 $10 $10 Non-Resident Junior SSH $8 $10 $10 Tournament WD $28 $30 $30 Tournament SSH $36 $40 $40 Tournament Senior WD N/A $25 $25 Twili ht Resident WD $18 $21 $23 Twili ht Resident SSH $21 $25 $25 Twili ht Non-Resident WD $23 $25 $25 Twili ht Non-Resident SSH $25 $27 $27 Late Twili ht Resident WD $13 $15 $17 Late Twili ht Resident SSH $14 $16 $17 Late Twili ht Non-Resident WD $16 $18 $18 Late Twili ht Non-Resident SSH $16 $18 $18 9-Hole Rates Current Clark Current F New Rate Resident WD $16 $16 $19 Resident SSH $16 $18 $22 Non-Resident WD $20 $20 $20 Non-Resident SSH $21 $23 $23 Monthl Passes Current Rate New Rate Resident $115 $160 Resident Senior $100 $140 Non-Resident $195 $200 Non-Resident Senior $160 $175 Annual Passes Current Rate New Rate Resident $1,150 $1,600 Resident Senior $1,000 $1,400 Non-Resident $1, 950 $2,000 Non-Resident Senior $1,600 $1,750 CH Y Councal Attachment tv 81 t 9108 Re~crt ~e° Agende Item #5~E 0~~~ ~'®~ CITY 4F ALAMEDA RESGLUTICN N4. AMENDING MASTER FEE RESGLUTICN NC. 12191 BY CHANGING VARIOUS CHUCK CORICA GOLF COMPLEX RATES ~~ 0 0 Q WHEREAS, the Alameda Municipal Code and the California Government code provide that the Gity Council shall set fees reasonable to recover the cost of providing various services by resolution; and WHEREAS, the City Council, at the August 2l, 1991, Special City Council meeting directed staff to amend the Alameda Municipal code to reflect that city fees shall be set by City Council resolutions; and WHEREAS, Resolution No. 12191 Master Fee Resolution, as amended, codifies existing fees for various City Services and permits; and WHEREAS, at the July 10, 2008, meeting of the Golf Commission, fee increases were reviewed and recommended for approval by the City Council. NOW, THEREFGRE, BE IT RESOLVED by the Council of the City of Alameda that Master Fee Resolution No. 12191 be amended by increasing various Chuck Corica Golf complex Rates, attached hereto as AttachmentA. BE IT FURTHER RESOLVED that the increases shall become effective September 1, 2008. BE IT FURTHER RESOLVED that all fees established by Master Fee Resolution No. 12191 which are inconsistent with fees established by this Resolution are hereby repealed. *~~* Resolution #5-E 08-~ 9-08 Proposed Rates for Corica Golf Complex Individual Rates 18-Hole Rates Current Clark Current Fr New Rate Resident UVD $23 $25 $28 Resident SSH $28 $32 $35 Non-Resident VUD $28 $30 $30 Non-Resident SSH $36 $40 $4D Resident Senior 1111D $18 $20 $23 Non-Resident Senior VIJD $23 $25 $25 Resident Junior WD $1 $1 $1 Resident Junior SSH $1 $1 $1 Non-Resident Junior 1ND $8 $10 $10 Non-Resident Junior SSH $8 $10 $10 Tournament 1ND $28 $30 $30 Tournament SSH $36 $40 $40 Tournament Senior UUD NIA $25 $25 Twili ht Resident UUD $18 $21 $23 Twili ht Resident SSH $21 $25 $25 Twiii htNon-Resident 1ND $23 $25 $25 Twiii htNon-Resident SSH $25 $27 $27 Late Twiii ht Resident WD $13 $15 $17 Late Twili ht Resident SSH $14 $16 $17 Late Twiii h# Non-Resident WD $16 $18 $18 Late Twiii ht Non-Resident SSH $16 $18 $18 9-Hole Rates Current Clark Current F New Rate Resident VIID $16 $16 $19 Resident SSH $16 $18 $22 Non-Resident V1lD $20 $2D $20 Nan-Resident SSH $21 $23 $23 Monthl Passes Current Rate New Rate Resident $115 $1 p0 Resident Senior $100 $140 Non-Resident $195 $200 Non-Resident Senior $160 $175 Annual Passes Current Rate New Rate Resident $1,15D $1,600 Resident Senior $1,000 $1,400 Non-Resident $1,950 $2,000 Non-Resident Senior $1,600 $1,750 8119108 1, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda during the Regular Meeting of the City Council on the 19t" day of August 2008, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN UvITNESS, vvHEREOF, l have hereunto set my hand and affixed the official seal of said City this 20th day of August 2008. LaraUVeisiger, City Clerk City of Alameda COUNCIL REFERRAL FORM (To be submitted to the City Clerk) Name of Council member requesting Referral: Frank Matarrese Date of submission to City Clerk (must be submitted before 5:00 p.m. on the Monday before the week of the Council meeting requested): August 11, 2008 Requested Council Meeting date to consider Council Referral: August 19, 2008 Brief description of the subject to be printed on the agenda, sufficient to inform the City Council and public of the nature of the Council Referral: Ordinance Establishing an Irrevocable Trust Fund for Other Post Employment Benefits (OPEB) This.referral requests Council consideration of a Cit~nrd,inance establishing an Irrevocable Trust Fund in order to meet obligations to provide,other post employment benefits to which the City has committed. The goal would be to_make the,first fund contribution to the Trust in 2008. On January 15, 2008, the Council was provided a report on the Actuarial Accrued Liability ~AAL~ of $75.4 million of under the current "pay as.you qo"approach versus~substantial reduction of the AAL which could be achieved under a Trust Investment approa_c_h, which could be as much as 28.1 million accordin to the re ort. ~ ~~~~ Whe#her the City_continues with "pay as you qo"_or adopts a Trust approach,, this liability exists, with growth_as time goes bv. As this an accruin,q liability, it is critical that the Council address this issue now. in order to reduce this ,risk to the City's economic sustainability. It is regues#ed that the Council, consider the,,,followinq directions, with target due dates: • Re uest that the Cit Fiscal Sustainabilit Committee recommend a minimum fund contribu#ion level for inclusion into the ordinance Proposed target due date: Recommendation due to Council in time for its meeting on 16 Sept 2008 • Direct the_Ci#y Attorney to work with City Management to draft an ordinance establishing the Trust Fund, including minimum annual contribu#ions as a percentage of the General Fund budget. ~~- ~~ ~~ ~~~~ Proposed target due date: Adoption in October • Direct the City Manager to setup the fund~,,,,and allocate funds to the level prescribed in the Ordinance Proposed target due date: December 2008 Attachment: Report on Government Accounting S#andards Board Statement No. 45 on Accounting for other Post Employment Benefits -January 15, 2008 Council Referral #7-B 08-19-08 CURRENT APPLICATIONS YOUTH COMMISSION FIVE VACANCIES (FULL TERMS EXPIRING AUGUST 31, 2010) Lamant Carter, Incumbent Claire E. Forbes Kiara N. Heath Bridget C. Kanady Naoise Lane Maggie Mei MalXory A. Penney Kaeleigh A. Thorp Re: Agenda Item #8•A 08-~ 9.48