2007-02-20 Special CIC MinutesMINUTES OF THE COMMUNITY IMPROVEMENT COMMISSION MEETING
TUESDAY- - FEBRUARY 20, 2007- -7:27 P.M.
Chair Johnson convened the Special Meeting at 7:40 p.m.
Commissioner Matarrese led the Pledge of Allegiance.
Roll Call - Present: Commissioners deHaan, Gilmore, Matarrese,
Tam, and Chair Johnson - 5.
Absent: None.
ID /rr011000WN
(07 -003) Minutes of the Community Improvement Commission Meeting
held on January 16, 2007. Approved.
Commissioner Tam moved approval of the minutes.
Commissioner Matarrese seconded the motion, which carried by
unanimous voice vote - 5.
SPECIAL ORDERS OF THE DAY
(07 -004) Report on Alameda Theater, Cineplex, and Parking Structure
Project Construction update.
The Redevelopment Manager gave a brief Power Point presentation.
Commissioner deHaan inquired what is the likelihood of bringing
back value - engineering items.
The Redevelopment Manager responded the likelihood is good if there
are no significant surprises.
Commissioner deHaan stated the date has expired on approximately
250 of the items.
The Redevelopment Manager stated the majority of the facade items
have no immediate time limit.
Commissioner Gilmore inquired what is the last date for adding in
the bas - relief; further inquired what type of finish is on the bas -
relief.
The Redevelopment Manager responded staff has requested the
Contractor to hold the price for six months; stated the bas - relief
finish is cast concrete.
Vice Mayor Tam stated that she is concerned the cost expended for
the parking garage is 13% and the contingency is 380; inquired
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whether thresholds would be developed for budget constraints and
contingencies.
The Redevelopment Manager responded the City's risks come from the
unknowns; stated most of the unknowns are related to soil
conditions, ground water, and contaminated soil; said risks would
be eliminated in March; there are no design liabilities.
Mayor Johnson inquired whether contingencies would be left if the
same course continues, to which the Redevelopment Manager responded
in the affirmative.
Commissioner deHaan inquired what art would be placed on the
theater and parking structure.
The Redevelopment Manager responded the City's public art
requirement has been satisfied through the rehabilitation and
restoration of the historic theater.
Richard W. Rutter, Alameda, submitted handout; outlined concerns
with the parking garage north facade.
Christopher Buckley, Alameda, discussed the visual impacts of the
parking garage north wall changes and street tree selections.
Commissioner deHaan inquired whether staff anticipated that the
Cineplex developer would be the General Contractor from the
beginning.
The Redevelopment Manager responded in the negative; stated Overaa
Construction's bid was not competitive.
Commissioner deHaan inquired whether staff is satisfied with the
General Contractor's ability, to which the Redevelopment Manager
responded in the affirmative.
Commissioner deHaan inquired whether the General Contractor plans
on adding back value engineering items, to which the Redevelopment
Manager responded in the negative.
Commissioner deHaan inquired whether the canopies would be
standard.
The Architect responded that the State Architect and Section 106
Consultant requested that the historic theater, Cineplex and
parking structure canopies be different.
Commissioner deHaan inquired whether the Architect is comfortable
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with different canopies, to which the Architect responded in the
affirmative.
Commissioner Matarrese inquired whether the north elevation could
be corrected; stated the original design is better.
The Architect responded keeping all facades level is expensive.
Commissioner Matarrese inquired what the cost would be, to which
the Architect responded at least $50,000.
Commissioner Matarrese inquired what would be left in the
contingency fund by putting the sheer wall back or spending $50,000
to fix the wall.
The Architect responded combining the two sheer walls into one wall
saved a lot of money; stated a false sheer wall would cost between
$80,000 and $90,000.
Commissioner Matarrese inquired what would be the remaining
contingency, to which the Redevelopment Manager responded
approximately $260,000.
Commissioner Matarrese requested staff to investigate options to
mitigate the parking garage north wall sloping appearance; stated
the Oak Street presentation is nice.
The Redevelopment Manager stated options would be explored.
Commissioner Gilmore inquired what is the final date to make
decisions.
The Architect responded decisions could be made later because the
issue is not structural.
Commissioner deHaan inquired whether the timeline is being held to
November.
The Redevelopment Manager responded the timeline is subject to
schedules noted in the Contract.
Commissioner deHaan stated great progress has been made with the
historic theater and parking garage; inquired whether the Cineplex
would dovetail with the historic theater and parking garage
completion.
The Redevelopment Manager responded the Cineplex would take less
time; stated the Contractor is hoping for completion at the end of
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this year; the first couple of months of 2008 is more realistic.
ADJOURNMENT
There being no further business, Chair Johnson adjourned the
Special Meeting at 8:30 p.m.
Respectfully submitted,
Lara Weisiger
Secretary
The agenda for this meeting was posted in accordance with the Brown
Act.
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February 20, 2007