2005-01-05 ARRA PacketAGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
Alameda City Hall
Council Chamber, Room 390
2263 Santa Clara Avenue
Alameda, CA 94501
. ROLL CALL
2. CONSENT CALENDAR
Wednesday, January 5, 2005
Meeting will begin at 5:30 p.m.
City Hall will open at 5:15 p.m.
2 -A. Recommendation to approve an amendment to Consultant Agreement with LFR Inc. for
environmental consulting services at Alameda Point in the amount of $175,130 for a total
agreement amount of $249,000.
2 -B. Recommendation to authorize the Executive Director to approve sublease(s) at Alameda
Point.
3. PRESENTATIONIUpdate on Alameda Point Navy Negotiations and Land Use Planning.
None.
4. REGULAR AGENDA ITEMS
None.
5. ORAL REPORTS
5-A. oral report from APAC.
5 -B. Oral report from Member Matarrese, RAB representative.
6. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the
governing body has jurisdiction that is not on the agenda.)
7. COMMUNICATIONS FROM THE GOVERNING BODY
ARRA Agenda - January 5, 2005 Page 2
8. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER
CONFERENCE WITH REAL PROPERTY NEGOTIATOR:
8-A. Property:
Negotiating parties:
Under negotiation:
Alameda Naval Air Station
ARRA and Navy
Price and Terms
Announcement of Action Taken in Closed Session, if any.
9. ADJOURNMENT
This meeting will be cablecast live on channel 15.
Notes
▪ Sign language interpreters will be available on request. Please contact the ARRA Secretary, Irma Frankel
at 749 -5800 at least 72 hours before the meeting to request an interpreter.
• Accessible seating for persons with disabilities (including those using wheelchairs) is available.
• Minutes of the meeting are available in enlarged print.
• Audio tapes of the meeting are available for review at the ARRA offices upon request.
AMENDMENT TO AGREEMENT
This Amendment of the Agreement, entered into this 15 day of January 2005, by and
between ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY, a Joint Powers
Authority (hereinafter referred to as " "), and LFR, Inc. , a California corporation, whose
address 1900 Powell Street, 12,th Floor, Emeryville, CA 94608 (hereinafter referred to as
"Consultant"), is made with reference to the following:
•
RECITALS:
On September 1, 2004 an agreement was entered into by and between ARRA and
Consultant (hereinafter "Agreement ") .
ARRA and Consultant desire to modify the Agreement on the terms and
conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as
follows:
1. Paragraph 2 ( "Services to be Performed ") of the Agreement is modified to read as
follows:
"Consultant shall perform each and every service set forth in Exhibits "A" and "A-1"
which are attached hereto and incorporated herein by this reference."
2. Paragraph 3 ( "Compensation to Consultant ") of the Agreement is modified to read as
follows:
"Consultant shall be compensated for services performed pursuant to this Agreement in
the amount no to exceed $73,870.00 as set forth in Exhibit "B" and in the amount not to exceed
$175,130.00 as set forth in Exhibit "B-1" which are attached hereto and incorporated herein by
this reference. Payment shall be made within 30 days of 's receipt of Consultant's invoice
by checks drawn on the treasury of the ."
3. Except as expressly modified herein, all other terms and covenants set forth in the
Agreement shall remain the same and shall be in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this modification of
Agreement to be executed on the day and year first above written.
LFR, Inc.
.;;W7-7( ,(777
By:
LFR. Inc.
December 2004
ALAMEDA REUSE &
REDEVELOPMENT AUTHORITY
Li SI-Q.,- 71
William C. Norton
Interim Executive Director
Page 1 of 2
Exhibit "A-1"
CHANGE ORDER No. 1
LFR SERVICES TO BE PRERFORMED
FOR THE PERIOD OCTOBER 1, 2004 -- JTJNE 30, 2005
ALAMEDA POINT
LFR Project No. 001-09287-00
Phase 1: Develop Strategic and Tactical Conveyance Plan
Task 1: Constraints Analysis and Master Plan Update
The LFR Team will continue assisting ARRA and its consultants in evaluating and reviewing
property conditions and constraints as they pertain to proposed land uses, property value, and
conveyance strategies. Specifically, LFR will implement the following scope of work:
• Perform peer reviews of the working versions of the proposed land use plan and provide
comments regarding the potential physical, stakeholder, and technical environmental
constraints relative to the proposed land uses;
• Participate in weekly Conveyance Team and Land Use Team meetings (one each per
week) to assist in resolving constraints and finalizing a proposed land use scenario;
• Participate in meetings as requested with the ARRA representatives and the US Navy,
Southwest Division in San Diego, to discuss various elements of the proposed land use
Ian;
p
• Develop alternative mitigation strategies to address environmental constraints posed on
the proposed land uses.
Task 2: Prepare Drat Working Conveyance Strategies
The LFR Team will work with the Conveyance Tearn to develop likely draft working
conveyance strategies. The outcome of this Task will be a grouping of various conveyance
schemes with a relative scoring of each scheme that characterizes the ability of the scheme to
meet the goals, objectives, and constraints of the project. Specifically, LFR will implement
the following scope of work:
FR
• Perform a decision analysis exercise aimed at compiling all of the conditions, constraints,
and solutions into a comprehensive format organized to facilitate development and
screening of various conveyance strategies;
• Develop a phased approach to property conveyance taking into consideration
development objectives and overall financial objectives of the project;
• Assist in the preparation of a financial model to support funding of the environmental
rernediation work to be completed to support development.
• Preparation and delivery of a presentation to the Navy to present the key elements of
ARRA's preferred conveyance scheme;
• Assist ARRA in negotiating various conveyance terms with the regulatory agencies and
the Navy;
• Assist ARRA in preparing and reviewing the conveyance contract and related documents.
Change Order No.1 EXHIBTF A:RCB
Pagel of 1 11/30/04
Exhibit "B-1"
CHANGE ORDER No. 1
LFR SERVICES TO BE PRERFORMED
FOR THE PERIOD OCTOBER 1, 2004 — JANE 30, 2005
ALAMEDA POINT
Compensation for services performed between October 1, 2004 — June 30, 2005 will be in
accordance with the following:
Task 1: Constraints Analysis and Master Plan Update
Labor: $ 0
Expenses, Handling & Mark -up $ 0
Total Task 1: $ 0
Task 2: Prepare Draft Working Conveyance Strategies and Navy Negotiations
Labor: $ 1 32,383
Expenses. Handling & Mark -up 47320
Total Task 2: 5175,130
Total Cost for Change Order No. 1 $175,130
Total Cost for Base Contract $ 73,870
Total Project Authorization $249,000
City of Alameda
Inter - office Memorandum
December 22, 2004
TO: Honorable Chair and Members
of the Alameda Reuse and Redevelopment Authority
FROM: James M. Flint
Executive Director
RE: Recommendation to Approve an Amendment to Consultant Agreement with LFR
Inc. for Environmental Consulting Services at Alameda Point in the Amount of
$175,130 for a Total Agreement Amount of $249,000
BACKGROUND
On February 6, 2004 the Alameda Redevelopment and Reuse Authority (ARRA) issued a
Request for Qualifications (RFQ) for an environmental services consultant team to the advise
and assist the ARRA on strategic and tactical issues related to the environmental remediation and
conveyance of the former Alameda Naval Air Station (Alameda Point). The ARRA received
four (4) Statements of Qualifications in response to the RFQ. Members of the Alameda Point
Conveyance Team and an APCP representative reviewed the four proposals and selected three
(3) firms for interviews.
On April 8, 2004, the top three firms were interviewed. Based upon the interviews, there was
unanimous agreement that the LFR Inc. team was significantly more qualified and better
prepared to provide the necessary services than the other two firms interviewed. The Alameda
Point Project Team identified LFR. Inc. as the preferred land use consultant for the following
reasons:
1) Based on the previous work of the LFR. Inc. team at Alameda Point, the team has a
superior understanding of the environmental condition of the property and the issues
affecting redevelopment.
2) The LFR Inc. team showed a greater understanding of the integration of the
enviromnnental remediation program and the land use planning effort, as well as the
sensitivities of the Navy conveyance process, and the need to carefully coordinate the
efforts.
3) LFR Inc. demonstrated superior knowledge of the internal structure of the Navy's
organization responsible for remedial decisions and implementation of those decisions.
4) The team demonstrated creative ideas for conveyance strategies that may be applicable to
Alameda Point.
Dedicated to Excellence, Committed to Service
Honorable Chair and Members of the December 22, 2004
Alameda Reuse and Redevelopment Authority Page 2
DISCUSSION
Upon conclusion of the selection process, staff recommended that the Executive Director execute
an interim contract with LFR Inc. to employ their expertise in support of ongoing Navy
negotiations. The interim contract allowed LFR to provide immediate support to the
Conveyance Team's ongoing discussions with the Navy and provided time for LFR and the
project team to completely assess the technical support that will be needed to support the
development of the land use plan and the conveyance strategy with the Navy
The LFR team will continue assisting ARRA and its consultants in evaluating and reviewing
property conditions and constraints as they pertain to proposed land uses, property value, and
conveyance strategies for the Preliminary Development Concept (PDC). LFR Inc. has
performed peer review of the working versions of the proposed land use plan to identify potential
physical, stakeholder /regulator, and technical environmental constraints relative to the proposed
land uses. In order to assist in resolving constraints and finalizing a proposed land use scenario,
LFR Inc. will continue to participate in the weekly Conveyance Team and Land Use Team
meetings. LFR will also continue to participate in meetings between ARRA representatives and
the US Navy as requested.
The second phase of LFR's work is to assist the Conveyance Team in developing potential
conveyance strategies. The outcome of this task will be various conveyance scenarios with a
relative scoring of each scenario that characterizes the ability of the scenario to meet the goals,
objectives, and constraints of the project. Specifically, LFR will implement the following scope
of work:
■ Perform a decision analysis exercise to compile all of the conditions, constraints, and
solutions into a comprehensive format organized to facilitate development and screening
of various conveyance strategies;
Develop a phased approach to property conveyance taking into consideration
development objectives and overall financial objectives of the project;
▪ Assist in the preparation of a financial model to support possible funding of the
environmental remediation work to be completed;
Prepare and deliver a presentation to the Navy on the key elements of the ARRKs
preferred conveyance strategy;
Assist ARRA in negotiating various conveyance terns with the regulatory agencies and
the Navy; and
Assist ARRA in preparing the conveyance contract and related documents.
The added services of LFR, Inc. will provide the necessary technical expertise to the City's team
and enable the ARRA Board to meet its objectives as outlined in the CAA to complete a
Preliminary Development Concept and transportation program for Alameda Point and to develop
a conveyance strategy by June 2005.
Dedicated to Excellence, Committed to Service
Honorable Chair and Members of the December 22, 2004
Alameda Reuse and Redevelopment Authority Page 3
FISCAL IMPACT
The proposed amendment adds $175,130 to LFR's agreement for a total contract amount of
$249,000. This amount is less than the preliminary budget presented to the ARRA Board for
supplementary environmental services for Alameda Point. The funds are currently available and
set aside for these activities through bond funds secured by Alameda Point lease revenues to
fund the ARRA led pre - development period planning activities contemplated under the CAA.
RECOMMENDATION
The Executive Director recommends that the ARRA Board approve an amendment to consultant
agreement with LFR Inc. for environmental consulting services at Alameda Point in the amount
of $175,130 for a total agreement amount of $249,000.
Re ully submitted,
LL /SP
Leslie Little
Development Services Director
By: Stephen Proud
Alameda Point Project Manager
Contract amendment is on file in the City Clerk's office.
Dedicated to Excellence, Committed to Service
Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
December 28, 2004
TO: Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
FROM: Jim Flint, Executive Director
RE: Recommendation to authorize the Executive Director to approve sublease(s) at
Alameda Point
BACKGROUND
At the December 16, 2004 Special ARRA Board Meeting, the ARRA elected to review and approve
all subleases at Alameda Point.
DISCUSSION
Attachment "A" describes the business terms for the proposed sublease(s).
FISCAL IMPACT
The rent for: Building 43 & Assoc. $42,840 annually or $0.34 per square foot.
Woodmasters $20,748 annually or $0.35 per square foot
Antiques By The Bay $18,408 annually or $0.27 per square foot
Hung Construction Co. $27,912 annually or S0.40 per square foot
RECOMMENDATION
The Executive Director recommends that the Alameda Reuse and Redevelopment Authority approve
the proposed sublease(s).
Leslie A. Little
Development Services Director
Stephen Proud 10,
Alameda Point Project Manager
By: Nanette Banks
Finance Admin istration Manager
Dedicated to Excellence, Committed to Service
ATTACHEMENT "A"
PROPOSED SUBLEASE BUSINESS TERMS
TENANT
BUILDING
SIZE (SF)
TERM
RENT
Building 43 &
Associates
43
10,500
4 yrs
$3,5701mo
Woodmasters
44
4,941
4 yrs
$1,729/mo
Antiques by the Bay
459
5,684
1 yr + 1 yr*
$1,534/mo
Hung Construction Co.
459A
5,816
1 yr + 1 yr*
$2,326 /mo
Bold denotes revenue not included in FY 04/05 projections (new revenue).
*The option period must be agreed to by both parties.
Dedicated to Excellence, Committed to Service