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2005-09-07 ARRA PacketAGENDA Regular Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority Alameda City Hall Council Chamber, Room 390 2263 Santa Clara Avenue Alameda, CA 94501 . ROLL CALL 2. CONSENT CALENDAR Wednesday, September 7, 2005 Meeting will begin at 7:00 p.m. Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Board or a member of the public. 2 -A. Approval of the minutes of the Special meeting of April 19, 2005. 2-B. Recommendation to authorize the Executive Director to direct PM Realty Group, acting as Property Manager, to enter into a contract with Manson Construction Company to dredge the Alameda Point channel in an amount not to exceed 5575,000. 3. PRESENTATION 3 -A. Presentation/update on Alameda Point Navy Negotiations and Land Use Planning. 4. REGULAR AGENDA ITEMS None. 5. ORAL REPORTS 5 -A. Oral report from Member Matarrese, RAB representative. 6 ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) 7. COMMUNICATIONS FROM THE GOVERNING BODY ARRA Agenda — September 7, 2005 Page 2 8. ADJOURNMENT This meeting will be cablecast live on channel 15. The next regular ARRA meeting is scheduled for Wednesday, October 5, 2005. Notes: ▪ Sign language interpreters will be available on request. Please contact the ARRA Secretary, Irma Glidden at 749-5800 at least 72 hours before the meeting to request an interpreter. ▪ Accessible seating for persons with disabilities (including those using wheelchairs) is available. Minutes of the meeting are available in enlarged print. ▪ Audio tapes of the meeting are available for review at the ARRA offices upon request. UNAPPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Tuesday, April 19, 2005 The meeting convened at 6 :11 p.m. with Chair Johnson presiding. 1. ROLL CALL Present: Beverly Johnson, Chair, City of Alameda Tony Daysog, Boardmember, City of Alameda Doug DeHaan, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda Marie Gilmore, Boardmember, City of. Alameda 2. Public Comment on Non - Agenda Items Only. There were no speaker slips. 3. REGULAR AGENDA ITEMS 3 -A. Study Session of the FY 2005 -06 ARRA Budget 2 -A Acting Executive Director, Bill Norton, gave a brief overview about the work session on the ARRA Budget and introduced Development Services Director, Leslie Little, who introduced staff : Nanette Banks, Jennifer Ott, and Stephen Proud. Leslie Little gave a powerpoint presentation on the Budget Planning for Alameda Point. The presentation focused on transition planning and preparation for the development of Alameda Point. The information presented expresses the existing conditions in the current ARRA budget and also the implications of some of the decisions that have been made during current negotiations. Ms. Little discussed two options to consider: 1) how to transition in the event that the developer (APCP) elects to proceed with the development of Alameda Point and, 2) how to transition if APCP chooses NOT to proceed. Ms. Little discussed the first scenarios (APCP proceeding), including the Alameda Point Bond, and that the activities that are currently being paid from it would transfer as direct cost to the developer; approximately 18 months. Other responsibilities would also shift to the developer, leasing and property maintenance activities, other financials responsibilities like project related tax increments, and current debt obligation. The second option was discussed (APCP electing not to proceed). Ms Little noted that this issue is a "structural deficiency" in the ARRA Budget. She stated that there are expenditures that are greater than the revenues at this point. She explained that if the developer doesn't elect to proceed, the key issues moving forward are: the Alameda Point Bond will be exhausted some time around Sept and October; there are a number of deferred costs, or 1 capital costs, that are expected would be part of the developer's pro forma; and the debt payments that began to come due in 2006. Also included in the presentation was the current ARRA staff load on the existing ARRA budget. Ms. Little continued to discuss some challenges to the ARRA budget. She explained that by 2006 and 7 we will have spent down our fund balance and, by 2008, we won't have enough to balance our budget. She discussed how a large part of the ARRA budget is contributed to municipal services -- about 1/2 of what we take in annually, $10M in revenue. She stated that the presentation is intended to start the conversation about the need to either increase general . fund revenue opportunities to tackle some of the costs, or decrease the general fund expenditures out at Alameda Point because we don't have the resources to continue to support them. Ms. Little discussed the current pro forma and its assumptions regarding new public revenues, primarily in property tax pass thru, the sales taxes, property transfer taxes, etc. with the sale of the homes (new development) = revenues coming into the general fund. She concluded the presentation, summarizing that staff is preparing for APCP to move forward in the next two months and that we will need to transition quickly negotiate a disposition and development agreement at 18 months and move into an implementation mode; subsequently, if APCP does not move forward, there are implications regarding dealing with long term costs over time. Ms. Little mentioned a subsequent "phase 2" ARRA Budget workshop. Councilmember de Haan expressed concern with the Navy's inability to fulfill the commitment to the 18 mos. transition period. Stephen Proud addressed his concern by explaining that we are trying to expedite the time line as much as possible, to the extent that the Navy would be able to make the property available to us sooner. He discussed various issues on the timeline that we (ARRA) have to accomplish, specifically the environmental review process. Boardmembers and staff discussed general leasing issues /opportunities at Alameda Point, with Chair Johnson mentioning activities to attract film productions. Member Matarrese expressed concern about the "structural problem" of the ARRA Budget, stating that perhaps we've set the system up for failure — and that we may be providing services that we simply cannot afford given our leasing capability. Leslie Little addressed his concern by explaining that once there is a DDA, the actual costs that are being born by the budget now, would have to be reduced significantly, specifically the municipal services. Member Gilmore asked about insurance expenses. Leslie Little explained that the tenants themselves carry liability insurance as part of their lease requirement. Member Daysog initiated discussion about the proposed mitigation where the general fund reduces dependency on the ARRA and absorbs 1.8million dollars in expenses. The municipal services funding resources was discussed. 2 Member Gilmore summarized the challenges of reducing the amount of expenditures in the ARRA budget, by allowing the general fund to absorb those expenditures. Bill Norton replied that staff provided the ARRA Board with this detail to see the impact of the changes on the general fund. 3 -B. Recommendation to Authorize the Executive Director to Direct P.M. Realty, Acting as Property Manager, to Enter Into a Contract with Courtney Giampolini to Waterproof City Hall West (Building One) in an Amount not to Exceed $966,650 Nanette Banks provided photos of the extensive water damage in various locations of Building l(City Hall West). Building 1, like other buildings at Alameda Point, have problems that require a lot of work, specifically asbestos remediation, lead paint and waterproofing, roof and other capital upgrades. Ms. Banks introduced Rick Jones, construction manager from PM Realty Group. After Mr. Jones explained the problems with the buildings, he and Chair Johnson had conversation about the contractor bidding process and if this process was approved by the ARRA. Ms. Banks explained that in an exhibit to the property management agreement with PM Realty, PM Realty is allowed to use their own process for selecting contractors for us. Member deHaan, as well as the other boardmembers, expressed concern about the almost $1114.cost for the building repair. Member Gilmore questioned the long --term "guarantees" to this costly solution. She wanted reassurance that the same problems don't resurface in a year, after spending $1M. Mr. Jones explained that there is a 10 yr warranty, which is pretty standard in the industry. Staff and boardmembers discussed other options for housing City Staff. Bill. Norton explained that there is no other space available for city staff to move into. There was also further discussion about window replacements. Mr. Jones stated that 40 windows would be replaced, and the other 200 are aluminum. Member Daysog stated that the ARRA is in a fiscal crises and as such non -life threatening projects, like waterproofing, I believe need to be delayed especially if the professional opinion is that delay doesn't result in significant cost increases to the project. Chair Johnson agreed with Member Daysog but stated that (Building 1) is a workplace for our workers and we can't have our city employees working in those conditions. She also requested a briefing for discussion of the ARRA board the bidding process and requirements. The Board approved the staff recommendation. Staff recommendation accepted and passed by the following voice vote: Ayes -4; Noes -1 ( Daysog); Abstentions -0 3 4. ADJOURNMENT Chair Johnson adjourned the meeting at 7 :37 p.m. Respectfully submitted, Irma Glidden ARRA Secretary G:\Comdev\Base Reuse& Redevp\ARRA\MINUTES\2005\Aprii 19.Special ARRA minutes.doc 4 City of Alameda Alameda Reuse and Redevelopment Authority August 17, 2005 TO: Honorable Chair and Members of the Al.areda Reuse and Redevelopment Authority FROM: Debra Kurita Executive Director 2 -B RE: Recommendation to Authorize the Executive Director to Direct PM Realty Group, Acting as Property Manager, to Enter Into a Contract with Manson Construction Company to Dredge the Alameda Point Channel in an Amount Not to Exceed $575,000 Background The ARRA is proposing to dredge the navigational entrance channel to Alameda Point and dispose of the dredged material at the Alacatraz Environs In -Bay disposal site. The Alameda Point entrance channel is located in the eastern portion of San Francisco Bay at the west end of the City of Alameda. Attachment 1 provides a vicinity map depicting the relative locations of the proposed dredge and disposal. area. The proposed maintenance dredging episode involves the removal of accumulated sediment in order to return the channel to a depth that would allow unencumbered maneuvering of the commercial and recreational vessels over its entire length. The proposed dredge depth is —32 feet below Mean. Lower Low Water ( -32 feet MLLW) with a two -foot over dredge tolerance, is 151,184 cubic yards (CY). Since the execution of the ARRA Property Management Agreement, tenant - related capital projects have been managed by PM.Realty Realty Group (PMRG). PMRG has a City Attorney - approved form of contract they execute on behalf of the ARRA. Discussion The U.S. Navy acquired the property in 1 936 and began constructing the deep water port facilities in 1935. The Alameda Point Channel was used for berthing of various Navy ships including aircraft carriers. The existing channel is approximately 1,000 feet wide with a 2,450 - foot turning basin located on the eastern end of the approach channel. The channel has an authorized depth of —42 feet MLLW and prior to decommissioning of the base, had been maintained to a depth of —40 feet MLLW by the Navy. The Navy last dredged the channel in November 1996. Since then, sediments have shoaled within the channel and the current depth varies between —18 and —61. feet MLLW (approximately). The proposed maintenance dredging Dedicated to Excellence, Committed to Service Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority August 17, 2005 Page - 2 — for the Alameda Point Channel would include the removal of material that has shoaled above - - --- 32 feet MLLW plus a two -foot overdredge allowance to allow for safe passage of Maritime Administration (MAR.AD) vessels. The ARRA placed an ad in the local press to request qualifications for bidding the project (Attachment 2). The ad ran for one week and allowed an additional week for submission of qualifying documents. No submissions were made as a result of the ad. Qualifying documents were received from four large , dredge companies: Dutra Dredging Company; General. Construction Company; Manson. Construction Company; and Great Lakes Dredge and Dock Company. Bids were received and reviewed on August 16, 2005 from: Dutra Dredging Company ($1,035,000); General Construction Company ($ 1,075,1.75); Manson Construction Company ($574,225); and Great Lakes Dredge and Dock Company (no bid submitted.). Bids were reviewed and th.e recommended contractor is Manson Construction. Company, because they are the lowest bidder and well- qualified to do the job. Dredging is set to begin on September 26th and will last for ten days. All relevant permits were received prior to bidding the project. Fiscal Impact There is no fiscal impact to ARRA lease revenue or the General Fund. MARAD is funding this and all future dredge events through its lease extension document and the proposed long-term Lease respectively. Recommendation It is recommended that the ARRA Governing Body Authorize the Executive Director to Direct PM Realty Group, Acting as Property Manager, to Enter Into a Contract with Manson Construction Company to Dredge the Alameda Point Channel in an. Amount Not to Exceed $575,000. LLINB: do Attachments: G: CD \Na nette\dredgi g.doc F: ARRA\Dredge Respectfu.ly submitted/ Leslie Little Development Services Director By: Nanette Banks Finance & Administration Manager Dedicated to Excellence, Committed to Service Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority Attachment 1 Attachment 2 Attachment 3 August 17, 2005 Page - 3- Map of Dredging Vicinity Copy of Advertisement posted in Alameda Journal Bid and Contract Documents (on file in the City Clerk's office) Dedicated to Excellence, Committed to Service G:1Comdev\Base Reuse& Redevp \ARRA\STAFFREP \2005\9 Sept\2-B Dredging.doc F: ARRAIDredge ATTACHMENT 1 1 0 z a 0 w a uu z a z w d 2 U Q N • o 03 0 w Q oQU w o cQ • z © d gELE3 < z<›-< < 1- U 0. • o Qj 0 z z O LIJ W z 0 z 0 < Q � 0 u�. J W z z < Ce W W z • o d W w O W o0. <"- J o (0..LLJ 05 2U DO =a© ATTACHMENT 2 Public Notice M Realty Group REAL ESTATE SERVICES REQUEST FOR QUALIFICATION Alameda Point Channel Maintenance Dredging Alameda, California On behalf of PM Realty Group (representing the Owner, City of Alameda) and Moffatt & Nichol (M &N, Engineer) we invite qualified contractors to submit a letter expressing your firm's interest In submitting a. proposal for construction of the Alameda Point Maintenance Dredging Project (Project) along with a statement of your firm's qualifications to perform the ' required work. N cb PROJECT DESCRIPTION C • The purpose of the Project is to remove accumulated sediment that prevents safe navigation L- of Maritime Administration vessels in the channel. The Project entails the removal of approximately 119,500 cubic yards of sediment with disposal at the Alcatraz Disposal Site (SF -.11). The required dredging depth is -32 feet MLLW. t..3 LETTER REQUIREMENTS r 0 0 Letters received b y the Owner will indicate the contractor's interest in submitting a formal w cost proposal and qualifications to perform the Project, should they be invited to do so by E N 2 the Owner pending the Owner's confirmation of their qualifications to perform the Project. The contractor selected for construction of the project will be required to provide to the M6 Owner performance and payment bonds in an amount at least equal to one hundred percent Ilk (100 %) of the Contract price. If your firm is interested in proposing on this project please provide a brief statement 0 indicating your interest to be considered in the procurement process described above, along NM> with the following information pertaining to your firm and your firm's qualifications to perform the project: Mcirs3 • Firm's name including person to be contacted (including name, title, telephone, fax, McD e-mail, and mailing address) =Cr) mop • Provide a listing (i.e. name, type, capacity, present location, etc.) of the equipment MCI i.e. dredge(s), scow (s), tug(s), etc.) available and proposed for use on this Project. C '''- • Identify three similar projects conducted within the past three (3) years that most MT- EN C i'l closely relate to this Project in scope of work performed. Please provide, at a minimum, the project name; project owner; project owners point of contact (including co name and telephone); dates of performance; initial and final contract value; volume of material dredged; disposal location(s) used. Please submit the information requested above to the following location by no later than 5 :00 p.m. (PDT) on Thursday, July 8, 2005. Submissions received beyond this date and time will be rejected. Submissions may be made by fax to the number indicated below. Submissions will not be accepted by e -mail. Mailed submissions shall be directed to the following address: PM REALTY Group C/o Moffatt & Nichol Attention: Mr. Richard M. Rhoads, P.E. 2001 North Main Street, Suite 360 Walnut Creek, CA 94596 Phone: (925) 944 -5411 Fax: (925) 944 -4732 Legal Alameda Journal #2922 Publish June 21; 24, 28, 2005 ATTACHMENT 3 Bid and Contract Documents "Alameda Point Channel Maintenance Dredging Invitation for Bids" Is on file in the City Clerk's office.