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2005-11-02 ARRA PacketAGENDA Regular Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority * * * * * * -** Alameda City Hall Council Chamber, Room 390 2263 Santa Clara Avenue Alameda, CA 94501 1. ROLL CALL 2. CONSENT CALENDAR Wednesday, November 2, 2005 Meeting will begin at 7:00 p.m. Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Board or a member of the public. 2 -A. Approval of the minutes of the Special meeting of. December 16 , 2004. 2 -B. Approval of the minutes of the Special meeting of May 12, 2005. 2 -C. Approval of the minutes of the Regular meeting of June 1, 2005. 3. REGULAR AGENDA ITEMS None. 4. ORAL REPORTS 4-A. Oral report from Member Matarrese, RAB representative. 5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) 6 COMMUNICATIONS FROM THE GOVERNING BODY 7. ADJOURNMENT This meeting will be cablecast live on channel 15. The next regular ARRA meeting is scheduled for Wednesday, December 7, 2005. ARRA Agenda — November 2, 2005 Page 2 Notes: ▪ Sign language interpreters will be available on request. Please contact the ARRA Secretary, Irma Glidden at 749 -5800 at least 72 hours before the meeting to request an interpreter. Accessible seating for persons with disabilities (including those using wheelchairs) is available. Minutes of the meeting are available in enlarged print. • Audio tapes of the meeting are available for review at the ARRA offices upon request. UNAPPROVED MINUTES OF THE SPECIAL MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, December 16, 2004 The meeting convened at 5 :50 p.m. with Mayor Johnson presiding. . ROLL CALL Present: Beverly Johnson, Mayor, City of Alameda Tony Daysog, Vice Mayor, City of Alameda Barbara Kerr, Boardmember, City of Alameda Frank Matar rese, B oardmemher, City of Alameda Marie Gilmore, Boardmennber, City of Alameda Absent: None. 2. CONSENT CALENDAR 2 -A. Recommendation to approve a Contract Amendment with ROMA Design Group for Transit Planning Services at Alameda Point in the amount of $100,000. Member Matarrese motioned for approval of the Consent Calendar item. The motion was seconded by Member Daysog and passed by the following voice vote: Ayes — 5; Noes 0; Abstentions -- O. Mayor Johnson advised that Item 4 -B would be called before Item 3. 3. PRESENTATION 3 -A. Presentation /update on Alameda Point Navy Negotiations and Land Use Planning. Stephen Proud, Project Manager, displayed a presentation and noted that they had a fairly productive meeting the Navy in the beginning of December. The Navy presented an overview of the process related to the historic district, and a draft timeline. One of the main obligations in the MOA is to begin the process of nominating the historic district at Alameda Point for registration in the National Register of Historic Places. The Navy would like to renegotiate their MOA, to bring it current with the State Office of Historic Preservation and Advisory Council on Historic Preservation requirements. The Navy provided an environmental update regarding the status and timing of remedial actions at OU -1, which. the City was particularly interested in. Mr. Proud noted that they held a brief update on the economic analysis and identified the outstanding issues for resolution. In response to an inquiry by Member Kerr whether the Navy had begun to appreciate the value of Alameda Point, Mr. Proud replied that was starting to happen. The City had spent considerable t G:1C©mdev\Basc Reuse& Redev p\ARRA\MINUTES\2004\12 -16 -04 Special ARRA minutes.d ©c time educating the Navy about the value of the site and adaptive reuse of the buildings, especially in bringing the buildings to a leasable /saleable condition. Weekly meetings with ROMA continued, working through the phasing plan, and finalizing infrastructure and environmental . remediation cost estimates. The second community workshop was held at the Mastick Senior Center on December 2, 2004, and was very well-attended ( 190 people). The City was ready to commence a serious and deeper transportation analysis for Alameda Point, including presenting the range of long- term regional transit opportunities, such as BART stations, light rail and an aerial tram. The public comment at this meeting was very valuable, and would be passed along to the ARRA members. Andrew Thomas, Planning Department, stated that the plan for the next workshop was February 28, 2005, hosted by the Planning Board so it may be broadcast. Vice Mayor Daysog advised he had received several emails concerning Measure A, and their sense that staff had been muzzled from discussing it. Measure A was a charter of the City, and he believed frank and open discussions of Measure A should be held. He wanted to assure the public there was no attempt to suppress that discussion. In response to Member Matarrese's question regarding the Wildlife Refuge, Mr. Proud replied that the Navy received a letter from the Veteran's Administration expressing interest in the property currently slated to go to the U.S. Fish and Wildlife Service, and that they had sent a short response. The public hearing was open for discussion. There were several speakers form the community who discussed concerns regarding Measure A, including Irene Dieter, Jonathan Sagwin, Robert Siltan, Lowell Solomon, Michael Krueger, John Roulier and Jean Sweeney. Discussion included concerns about an Amended Measure A scenario and transit-friendly alternatives that includes multifamily housing. The public hearing was closed for Authority discussion. Member Kerr noted that the traffic from Atlantic Avenue was already turning left onto Sherman, and not Buena Vista Avenue; that traffic had a negative impact on the Sherman residents. She was very concerned about the effect that development on Alameda Point would have on the rest of the Island's streets. Member Matarrese noted that the key point was the ability to move people around the Island, and that the density was not so much the issue as the number of cars. 4. REGULAR AGENDA ITEMS 4 -A. Report and recommendation regarding the continuing roles and responsibilities of the APAC (requested by Boardmember Kerr). Chair Lee Perez presented this report. 2 G.1Condev\B {use Reuse& Redevp \ARRA\MTNUTES\2404\I2 -I6 -04 Special ARRA minutes.dac Member Matarrese motioned that the APAC continue until the final AP Community Workshop in June 2005. The motion was seconded by Member Kerr and passed by the following voice vote: Ayes — 4; Noes -- 0; Abstentions — I (Member Daysog). 4 -B. Recommendation from the Executive Director to Revise ARRA Leasing Policies and Procedures. Nanette Banks, Development Services Department, presented a follow -up to the previous month's inquiry regarding the leasing policies and procedures. John McManus, Cushman & Wakefield, provided background of the leasing market. Ms. Banks noted that leases that are over seven years are currently brought to the ARRA; they proposed revising that lease length to two years, and that it would be tied to when the developer is expected to receive the property in approximately 2006. They proposed bringing anything greater than a two -year lease to the ARRA for approval. Licenses are the shorter term special events, and will continue to be approved administratively. Theresa Highsmith, Assistant City Attorney, stated the original resolution to delegated power inherent in the ARRA Board to the Executive Director to review all leases with terms of seven years or less; anything else came to the ARRA Board. If the Executive Director had a lease less than seven years that was under the authority delegated to him by the ARRA Board, he could still . have brought it before the ARRA Board. Consistent with the staff recommendation, a resolution was prepared within the packet that would send anything that was two years or over to the ARRA Board, as well as anything that suggested QSI above 10% of the annual rent. Member Kerr approved of a tighter form of review from the ARRA Board. Vice Mayor Daysog stated he served as an alternate to the Oakland Base Reuse Authority for 3 years discussed their monthly report procedures. In response to an inquiry by Mayor Johnson regarding payment of rents, Ms. Banks confirmed that most of the tenants were current; and noted that the Hornet, Edge Innovations and Marad were the three tenants who are in an -ears; however, the timing of the Marads payments put them . on the arrears list. Edge Innovations is in the process of restructuring their payments, and had recently lost several large film contracts. The public hearing was open for discussion. Bill Smith noted that he had met with the Mayor of Beijing, had been misquoted, and had discussed electric bicycle technology with him. The public hearing was closed for Authority discussion. Members Matarrese and Gilmore discussed the amount of leases per month were to be signed/renewed and requested they come back on a monthly basis for approval. Member Matarrese noted that the rationale was so the Council could have an idea of the leasing landscape 3 G:1Comdev\Base Reuse& Redevp \ARRA \MINUTES\2004112 -l6-04 Special ARRA minutes,doc as the date of conveyance draws closer, and so the public would know what the status of the buildings was. Member Kerr believed the leasing information should be available to the public. Member Matarrese motioned for a monthly summary report of all leases for Alameda Point be brought to ARRA for review and approval by the leasing staff. The motion was seconded by Member Daysog and passed by the following voice vote: Ayes 5; Noes -- 0; Abstentions — O. 5. ORAL REPORTS 5 -A. Oral report from APAC. (Presented in Item 4-A) 5 -B. Oral report from Member Matarrese, RAB representative. Member Matarrese g ave a brief overview of the last RAB meeting on Dec. 2nd. 6. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) 7. COMMUNICATIONS FROM THE GOVERNING BODY S. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 8 -A. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA, Navy, and Alameda Point Community Partners Price and Terms Announcement of Action Taken in Closed Session, if any. 9. ADJOURNMENT Mayor Johnson adjourned the open session meeting at 8:32 p.m. Respectfully submitted, Irma Glidden ARRA Secretary 4 G:\Comdev\Base Reuse& Redevp \ARRA \MINUTES12004112 -16 -04 Special ARRA minutes.doc UNAPPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Thursday, May 12, 2005 The meeting convened at 7 :35 p.m. with Chair Johnson presiding. . ROLL CALL Present: Beverly Johnson, Chair, City of Alameda Doug DeHaan, Boardmember, City of Alameda Tony Daysog, Boardmember, City of Alameda Marie Gilmore, Boardmember, City of Alameda Frank Mataresse, Boardmember, City of Alameda 2. Public Comment on Agenda Items Only. One speaker slip from Helen Sause, however she was not present. 3. CONSENT CALENDAR None. 4. PRESENTATION 4 -A. Presentation/Update on Alameda Point Navy Negotiations and Land Use Planning. Stephen Proud briefed the Board on two different fronts: 1) the Navy conveyance process, and 2) the land planning effort. A proposal has been submitted to the Navy - they wrote a counter proposal that we responded to which is under consideration right now with them. We're hoping to have an official response from the Navy by the end of June and that coincides with Alameda Community Partners election to proceed timeline. Mr. Proud gave a brief overview of the May 7, 2005 Community Meeting, commenting that staff is pleased with the community's continued participation in the planning process and there was a lot of g ood feedback. The next community workshop is June 8111 at Mastick. The next step would be to come back to the ARRA board with a copy of the preliminary development concept for the regular July ARRA meeting. Member Mataresse requested that a section be included that has a summary of compliance with the General Plan amendment, compliance with the Economic Development Strategic plan and compliance with other relevant plans, for that preliminary development concept that will be coming back in July. 1 5. REGULAR AGENDA ITEMS 5 -A. Provide Direction to the Acting Executive Director regarding the term of the lease extension for Building 613 Sublease Agreement between the ARRA and Alameda Point Collaborative. Debbie Potter requested direction on a sublease between the ARRA and APC for building 13 which is currently being used as an office to house the Red Cross. She gave a brief history of the lease and requested extension thru Dec 31, 2006 so that it coincides with the overall development plan for Alameda Point. Several representatives from APC spoke in support of a lease extension until 2012, including Doug Biggs and Jim Franz. In response to Member Matarrese regarding the time frame for development of that parcel, Bill Norton replied that plans are for the Navy to turn that property over to the City at the end of 2006. Stephen Proud, Alameda Point Project Manager, also noted that if we reach an agreement with the Navy and the developer at the end of 2006, infrastructure and geotechnical work would start in 2007 After discussion from Boardmembers regarding the timing of development, Chair Johnson advised that it would make more sense to have the shorter term now and consider a longer term when we know more at the end of Dec 2006, supporting staff recommendation. Staff recommendation accepted and passed by the following voice vote: Ayes -5; Noes -O Abstentions -0 5 -B. Study Session of the FY 2005 -06 ARRA Budget Bill Norton, acting Executive Director, introduced this item with an overview of Part 1 of the Budget Study Session. Leslie Little, Development Services Director, presented Part 2 - a summary of the FY 2005 -06 ARRA Budget - by walking the Board through the staff report. She discussed overriding issues: the pro forma and the development assumptions at Alameda Point. Member De Haan raised the question regarding $1.8M that should be absorbed back into the general fund. Bill Norton confirmed Member DeHaan's comments and advised the Board of a new proposed budget for 05 -06 for all city funds, including the general fund, noting that revenues for different departments are down and we have accounted for this in our budget for the next fiscal year. There was brief discussion about the storage of surplus equipment the Navy left for the City. Leslie noted some plans for the surplus equipment, including an auction to raise funds. She then discussed the organizational structure for the Development Services Department, namely the Base Reuse and Redevelopment Division -- where 4 staff members are paid from the ARRA Budget. Leslie discussed Building One tenants: Development occupies the entire 2nd floor; the g g Alameda Development Corporation which maintains a 2 nd floor office; and a storage room for the Navy's records. Public Works, Fire Prevention and Information Technology occupy the first floor and balance of the building. G:IComdev \Base Reuse& Redevp \ARRA \MINUTESI20051May 12. Special ARRA.minutes.doc Leslie discussed the employee positions and vacancies in the department and how they fit together with the three budget categories: Community Development, ARRA, and the CIC. Municipal Services funding was noted in length, with Member Daysog requesting a separate report /background information on the mitigation fund. Bill Norton advised that there are still negotiations with the developer upcoming and if the developer exercises their notice to proceed, they will make direct cost recovery payments, until we have a disposition and development agreement, to DSD and the general fund. Member Matarrese advised that we have to be prepared for the developer not exercising their right to proceed, and that if we are able to segregate general fund obligations from ARRA fund obligations, that would be the foundation for making a decision on anything less than the best case scenario. Leslie Little concluded her presentation. 6. ORAL REPORTS 6 -A. Oral report from APAC. There were no representatives from the APAC to give a report. 6 -B. Oral report from Member Matarrese, RAB representative. Member Matarrese gave a brief overview of the last RAB meeting he attended. 7. ORAL COMMUNICATIONS, NON- AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) 8. COViMUNICATIONS FROM THE GOVERNING BODY 9. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER: 9 -A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR: Property: Alameda Naval Air Station Negotiating parties: ARRA, U.S. Navy, and Alameda Point Community Partners Under negotiation: Price and Terms 9-B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR: Property: Alameda Naval Air Station Negotiating parties: ARRA and U.S. Navy Under negotiation: Price and Terms Announcement of Action Taken in Closed Session, if any. 10. ADJOURNMENT 3 G:\Comdev\Base Reuse& Redevp \ARRA \MINUTES\2005\May 12. Special ARRA.minutes.doc Chair Johnson adjourned the meeting at 9:54 p.m. Respectfully submitted, jklik P/04 rma Glidden ARRA Secretary 4 G:IComdev \Base Reuse& Redevp \ARRA \MINUTES\2005\May 12. Special ARRA,m.inutes.doc UNAPPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, June 1, 2005 The meeting convened. at 7 :35 p.m. with Chair Johnson presiding. . ROLL CALL Present: Beverly Johnson, Chair, City of Alameda Tony Daysog, Boardmember, City of Alameda Doug DeHaan, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda Marie Gilmore, Boardmember, City of Alameda 2. CONSENT CALENDAR 2 -A Report from the Acting Executive Director recommending the Approval of Subleases at Alameda Point. Member Matarrese motioned for approval of the Consent Calendar items. The motion was seconded by Chair Johnson and passed by the following voice vote: Ayes — 5; Noes — 0; Abstentions — O. 3. PRESENTATION 3 -A. Presentation /update on Alameda Point Navy Negotiations and Land Use Planning Steven Proud, project manager for Alameda Point, gave a brief update on Navy Negotiations, focused on two fronts: submission of the conveyance proposal to the Navy; and the public planning process. The conveyance proposal was submitted to the Navy in May and is under consideration by the Navy right now. There have been meetings in support of that with some of the regulatory agencies, including the Department of Toxic Substances Control (DTSC) and EPA. The next meeting with the Navy to discuss the contents of the proposal is June 2, 2005. Mr. Proud reminded the p ublic and the Board that the next public workshop is on June 8tri at the Mastick Senior Center, starting at 6:30PM. Chair Johnson thanked Mr. Proud and commented on all the positive feedback she's received from the public regarding the workshops: that they appreciate all the hard work and effort and how informative and helpful the presentations were. Mr. Proud gave credit to Andrew Thomas, Planning Supervisor, for coordinating the workshops, and to Irma Frankel for coordinating the public outreach, and other staff members who have worked hard to make sure the workshops are successful. I G:1Camdevl 3ase Reuse& Redevp \ARRA\MINt TES\20051June 1.Regular ARRA minutes.dae Member deHaan asked when we're expecting the Navy to respond. Mr. Proud stated that we asked for a response from the Navy by June 30th, which corresponds to the date in the conditional acquisition agreement with Alameda Point Community Partners for there election to proceed. 3 -B. Video presentation by the Alameda Naval Air Museum (ANAM). Marilyn York from the Alameda Naval. Museum gave a brief (4 minutes) video presentation of the Alameda naval Air Museum (ANAM). Marilyn York and Barbara Bach were two public speakers, both requesting a long term lease with the right of renewal and the same terms for the ANAM. Member deHaan thanked them for the effort they put in it and remarked that the video was extremely informative. He commended them for the effort to get the shell improvements which were over $700,000. 4. REGULAR AGENDA ITMES 4 -A. Report authorizing the Acting Executive Director to Execute a two year lease renewal (1- year with 1 -year owner option) with Alameda Naval Air Museum (ANAM) for Building 77 at Alameda Point. In response to Member defIaan's question regarding why the agreement is in front of the Board if it's already been signed, Bill Norton explained that the agreement has not been signed by the museum association, as they indicated they want at least a 5 year and probably a 20 year lease. So they have not signed it. Mr. Norton further explained that the ANAM did have a 5 year lease. However, there were performance criteria in the lease, but they did not have the ability to perform over a 3 year period because they did not have time to actually occupy the structure until they got a certificate of occupancy in March 2004, it's not reasonable to expect them evaluated on the performance measure that they were required to. The original thought was to give them this prior year plus 2 years upcoming, so that we could review the performance criteria during that period of time. Mr. Norton advised, based upon some of the concerns that ANAM has, to modify the item to authorize the Executive Director to enter into negotiations with. ANAM for the lease, rather than authorizing the existing lease agreement to be signed — enter into negotiations for a new lease. There were several speakers, including the representative from Red Bridge Media, Ken Robles, who is p artnered with Veterans Administration Archival. Department in Washington, D.C. in a historical. video project (video taping veterans) to keep the history alive. Member Matarrese motioned for staff's recommendation to enter into negotiations for a new lease with ANAM. The motion was seconded by Member Gilmore and passed by the following voice vote: Ayes — 5; Noes — 0; Abstentions — O. 2 G,1Comdev\I3ase Reuse& Redevp \ARRA \MINUTES\20051June I Regular ARRA minutes.doc 5. ORAL REPORTS 5 -A Oral report from APAC. Chair Lee Perez was not present and the ARRA Secretary read written comments from Helen Sause regarding her concerns on the redevelopment of Alameda Point. Chair Johnson advised that it was unclear whether Ms. Sause' s written note were drafted with Lee Perez as the APAC oral report, or if she intended them to be just public comment. 5 -B. Oral report from Member Matarrese, RAB representative. Member Matarrese said he would have two RAB at the July 14th ARRA meeting. 6. ORAL COMMUNICAITONS, NON- AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) There was one speaker slip, Virginia Roberts, who supports Helen Sause's comments regarding appointing a citizens committee to assist with the Alameda Point redevelopment. Chair Johnson noted that public involvement is always encouraged and would like people to continue to participate in the process. 7. COMMUNICAITONS FROM THE GOVERNING BODY There was no additional communications from the Board. 8. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: Chair Johnson advised that this item was a place holder in case it was needed, but that there was no item to discuss. 9. ADJOURNMENT Chair Johnson adjourned the meeting at 9:37 p.m. Respectfully submitted, Irma Glidden ARRA Secretary 3 G:1Comde,v\Base Reuse& Redevp \ARRA \MINUTESI20051June 1.Regular ARRA minutes.doc