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2002-05-01 ARRA MinutesAPPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, May 1, 2002 The meeting convened at 5:30 p.m. with Chair Appezzato presiding. 1. ROLL CALL Present: Ralph Appezzato, Mayor, City of Alameda, Chair Barbara Kerr, Boardmember, City of Alameda Tony Daysog, Boardmember, City of Alameda Beverly Johnson, Boardmember, City of Alameda Absent: Albert DeWitt, Boardmember, City of Alameda 2. CONSENT CALENDAR 2 -A. Approval of the minutes of the special meeting of December 10, 2001. 2 -13. Approval of the minutes of the regular meeting of February 6, 2002. 2 -C. Approval of the minutes of the regular meeting of the March 6, 2002. 2 -D. Withdrawn. 2-B_ Member Kerr moved approval of the recommendation. The motion was seconded by Member Johnson and passed by the following voice vote: Ayes -4; Noes -0; Abstentions -1 (Member Johnson). Discussion. Member Kerr stated that at the December 10, 2001 meeting, the Board discussed the Legally Binding Agreements that applied to the non - residential uses and in the minutes it states that they were not yet written. It was explained at that meeting the use paragraphs would be available for review after they were written. Member Kerr stated that she would like a copy of them if they have been written for the non - residential ones, which are quite broad. 1 3. PRESENTATION 3 -A. Presentation of Certificate of Appreciation to various City employees acknowledging their contributions to the management and maintenance of Alameda Point. Chair Appezzato formerly presented certificates of appreciation to Bob Baldwin, Ken Bowman, Gary Colbert, Regan Cruse, Mike Hampen, Ed Levine and Todd Williams for their contributions to the management and maintenance of Alameda Point. Ken Bowman stated that it was a real pleasure working for the City over the past six years which has meant a lot to him. Mike Hampen thanked the Board for the opportunity to have worked at Alameda Point, as it was a perfect transition job from the Navy into the public sector. Ed Levine thanked the members of the ARRA Board for receiving his commendation. Mr. Levine stated that he has worked on the leasing program at Alameda Point over the past six years. Upon entering, the Navy was still operational on the Base and there were no existing lease agreements with the Navy at that time. Over the past six years, they have signed over 150 lease agreements, in excess of $30 million of lease revenue for the ARRA. It has been a real joy in working with the diversity of tenants which they successfiilly attracted to the former NAS. Mr. Levine also expressed his appreciation to all of City of Alameda staff, including City Manager Jim Flint, Public Works, Planning, City Attorney's office, Police and Fire. Bob Baldwin stated that he has worked at Alameda Point over the past two years, which was very different from any other job he was expected to do. It was challenging and different and led to different maintenance jobs he had not performed before. The transition has been a rewarding experience. 4. ACTION ITEMS 4 -A. Recommendation from the Executive Director to approve the Property Management Agreement with Alameda Point Community Partners to carry out leasing and property management activities at Alameda Point. The public hearing was opened for Authority discussion. Member Kerr stated that were duplicate addresses listed on Exhibit A -1, Part -1, Excluded Properties of the Property Management Agreement (specifically on the top of Page 2 under 2 Pensacola and Unity Village addresses). These duplications should be corrected. Also, on the map on the Excluded Properties regarding the Homeless Collaborative, Building 550 may be part of the Collaborative and all the CPO houses, but they have not been filled in on this particular map. There is also one on Barbers Point Road which is not included on the map. Member Kerr stated that the maps should be double checked and corrected prior to signing of the actual agreement and it would also be helpful if all the maps from this point forward had the current street names on them. Member Kerr further stated that on Exhibit B of the Property Management Agreement the monthly money that will be turned over to ARRA is $208,000 and according to the Alameda Point Management Plan, there is a comparative income statement dated February 27, 2002 which states year to dates through July 2003. Member Kerr asked if the ARRA is on the same fiscal year that the City is on? Development Services Director Doug Yount responded yes, the ARRA is on the same fiscal calendar as the rest of the City. Member Kerr stated she would like a comparison of real month (year to date summary) before APCP takes over and the budgeted amounts, in the near future. Member Daysog asked with regards to unforeseeable weather conditions, in what way has the ARRA and APCP structured any type of reserves, which have been set aside for those type of events and cost of landscaping, which goes beyond what was originally considered in Exhibit E? Jay Heckenlively, APCP General Manager responded that currently they are working with a budget that has been approved by City staff and the constraints within that budget. The services noted in the Property Management Agreement budget section are in accordance with the budget that has been approved in the amount of $492, 800. Member Daysog responded that if there is some El Nino and more staff are needed to maintain the landscaping or certain buildings have gotten dry rot, is the sole budget is $492,800? Mr. Heckenlively stated that is correct and that if new expenses arise that they were not expecting in the past, APCP would have to come to the ARRA and figure out jointly how to address issues like this, on a case by case bases. City Manager Jim Flint responded that there is a small budget reflected in the current contract budget agreement. We are hoping that APCP takes over this very small budget and builds on it for the future to generate additional revenue and allow the ARRA to increase that budget and have the resources to address unexpected 3 •7r•7RnzaaI10t Member Daysog responded that he appreciates staff being fiscally conservative, but would like to see a reserve for unexpected weather conditions. Attorney Korade stated that the Manager's responsibilities starts on page two, in paragraph two through page seven under the Property Management Agreement. Member Johnson asked if there is a map in the agreement of City occupied buildings (since there is one for Excluded buildings)? Director Yount stated that no there is not one currently included in the agreement, however staff can provide one separately. Member Johnson asked if there is an area designated for East Bay Regional Parks, which is included on the list of Excluded Properties in the agreement? Director Yount responded that the area commonly referred to as Term 1, was anticipated as future park space and believes that it is excluded, however it is not shown on the Excluded Properties list. Member Johnson asked if the Piedmont Soccer field is a lease with the City of Piedmont? City Manager Jim Flint responded yes, it is lease with the Piedmont Soccer Club. Member Johnson requested that there should be an Excluded Properties map for the City of Alameda, similar to the Collaborative, so there is a visual of what is being referred to in the Property Management Agreement. Member Daysog moved approval of the recommendation. The motion was seconded by Member Kerr and passed by the following voice vote: Ayes -4; Noes - 0; Abstentions -0. Discussion. Member Johnson stated this is an important step the ARRA is taking on. Staff has done an excellent job and their efforts should be recognized. Member Daysog stated that the Base Conversion process has been successful to date and is proud of this effort. 12 Chair Appezzato congratulated City staff on their efforts to date. The public hearing was opened. Richard Neveln, 1328 Park Street stated that public transit is the main source that will make development at Alameda Point a blessing. Enhancements in public transit must be brought upon by the developer including free shuttles to Bart, commuter check programs, support for creative leasing and fee packaging that make public transit happen before there is congestion. 5. ORAL REPORTS 5 -A. Oral report from APAC. APAC Chairman Lee Perez stated that City staff continues to keep them up to date on the progress of the development on the base, including the Catellus project. 5 -B. Oral report from the Executive Director (non - discussion items). None. 6. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) There were no public comments. 7. COMMUNICATIONS FROM THE GOVERNING BODY Member Daysog requested that staff prepare an off - agenda report with regards to the status of the environmental clean -up and how the City is progressing to date. 8. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 8 -A. Property: Alameda Naval Air Station Negotiating parties: ARRA, Navy and Alameda Point Community Partners Under negotiation: Price and Terms 8 -B. Property: Alameda Naval Air Station Negotiating parties: ARRA, Navy and Alameda Unified School District Under negotiation: Price and Terms 9. ANNOUNCEMENT of ACTION TAKEN in CLOSED SESSION, if any. 5 The Mayor announced no action was taken. 10. ADJOURNMENT Chair Appezzato adjourned the meeting at 6:00 p.m. Respectfully, Lucretia Akil ARRA Secretary 9