2009-10-07 ARRA PacketAGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
Alameda City ball
Council Chamber, Room 390
2263 Santa Clara Avenue
Alameda, CA 94501
Wednesday, October 7, 2009
Meeting will begin at 7 :00 p.m.
Consent Calendar items are considered routine and will be enacted, approved or adopted by one
motion unless a request for removal for discussion or explanation is received from the Board or a
member of the public.
2 -A. Approve the minutes of the Regular Meeting of September 2, 2009.
2 -B. Approve the minutes of the Special Meeting of September 15, 2009.
2 -C. Authorize Negotiation and Execution of a Three -Year Sublease Renewal for
Piedmont Youth Soccer club at Alameda Point.
2 -D. Authorize Negotiation and Execution of a Sublease for Dreyfuss Capital Partners in
Building 29 at Alameda Point Without a Waiver in Rent and a Right of First offer
for Building 29 only.
2 -E. Amend the Contract and Project Budget for the Fire at the Fleet Industrial Supply
Center by Adding $500,000.
2 -F. Authorize Negotiation and Execution of a Sales Agreement, and Approve
Disposing of Personal Property at Alameda Point Proposed Sale of Ship Waste
Off- Loading Barge.
3. REGULAR AGENDA ITEMS
None.
I VA
4 -A. oral report from Member Matarrese, Restoration Advisory Board (RAB)
representative
}highlights of September 3 Alameda Point RAB Meeting.
ARRA A October 7, 2009 Pa 2
5. ORAL_ COMMUNICATIONS, NON AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which
the governing body has jurisdiction that is not on the agenda.)
6. COMMUNICATIONS FROM THE GOVERNING BODY
This meeting will be cablecast live on channel 15.
Notes
Sign language interpreters will be available on request. Please contact the ARRA Secretary at
747 -4800 at least 72 hours before the meeting to request an interpreter.
Accessible seating for persons with disabilities (including those using wheelchairs) is available.
Minutes of the meeting are available in enlarged print.
Audio tapes of the meeting are available for review at the ARRA offices upon request.
UNAPPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, September 2, 2669
The meeting convened at 7:36 p.m. with Chair Johnson presiding.
1. ROLL CALL
Present: Chair Beverly Johnson
Boardmember Lena Tam
Boardmember Frank Matarrese
Boardmember Marie Gilmore
Vice chair Doug deHaan
2. CONSENT CALENDAR
2 -A. Approve the minutes of the Special Meeting of July 7, 2009.
2 B. Approve minutes of the Special Meeting of July 21, 2009.
2 Authorize Negotiation and Execution of a Sublease Renewal for city of Alameda
for Building 60 Alameda Point.
2 -D. Authorize Negotiation and Execution of a Sublease Renewal for city of Alameda
for Building 102 at Alameda Point.
2 -E. Authorize Negotiation and Execution of a Sublease Renewal for Conrnar, Inc. at
Alameda Point.
2 -F. Authorize Negotiation and Execution of a Sublease Renewal for The Pacific Pinball
Museum at Alameda Point.
2 Authorize Negotiation and Execution of a Sublease Renewal for Navigator
Systems at Alameda Point.
The consent calendar was motioned for approval by Member Tam, seconded by vice
Chair deHaan and passed by the following voice votes: Ayes: 6, floes: 0, Abstentions: o
3. REGULAR AGENDA ITEMS
Cie m gruwli��
4 oral report from Member Matarrese, Restoration Advisor} Board [RAID]
representative Highlights of August 6th Alameda Point RAD Meeting.
Member Matarrese was unable to attend the August 6 meeting because he was on vacation.
He will attend and report on the September 3 meeting.
5. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
There were no speakers.
6. COMMUNICATIONS FROM THE GOVERNING BODY
None.
7. ADJOURNMENT
Meetin was adjourned at 7:37 p.m. b Chair Johnson.
Respectfull submitted,
Irma Glidden
ARRA Secretary
UNAPPROVED
MINUTES OF THE SPECIAL MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Tuesday, September 15, 2009
The meeting convened at 11:17 p.m. with Chair Johnson presiding.
1. ROLL CALL_
Present: Chair Beverly Johnson
Boardmember Lena Tam
Boardmember Frank Matarrese
Boardmember Marie Gilmore
Vice chair Doug deHaan
4 all 011,1
ITS
3. REGULAR AGENDA ITEMS
3 -A. Approve Comment Letter on Draft Final Record of Decision for Alameda Point
Installation Restoration Site 1 (1943 -1956 Disposal Area).
Leslie Little, Economic Development Director, gave an overview of the comment letter which
reiterates the ARRA's objection to any remedy that leaves buried waste on the site, and that any
contaminated debris should be excavated and disposed offsite.
Member Matarrese requested a few modifications to the letter, which include: 1) description of
the landfill as an "unlined land fill 2) escalate the signature to include the city Manager and the
Mayor, and 3) copy the letter to our congressional delegation (Stark, Boxer, Feinstein) and the
RAB.
Member Matarrese motioned to approve the Comment Letter with the aforementioned
modifications. The motion was seconded by Vice Chair del -laan and passed by the
following voice Votes: Ayes 5, Noes D, Abstentions 4.
4. ORAL_ REPORTS
None.
5. ORAL COMMUNICATIONS, NON- AGENDA (PUBLIC COMMENT)
There were no speakers.
6. COMMUNICATIONS FROM THE GOVERNING SODS'
None.
Meeting was adjourned at 11:20 p.m. by Chair Johnson.
Respectfully submitted,
Irma Glidden
ARRA Secretary
From: Ann Marie Gallant
Interim Executive Director
Date: October 7, 2009
Re: Authorize Negotiation and Execution of a Three -Year Sublease Renewal for
Piedmont Youth Soccer Club at Alameda Point
BACKGROUND
The Alameda Reuse and Redevelopment Authority (ARRA) governing Board approves
all Alameda Point subleases with a lease terra greater than one year. The proposed
sublease for Piedmont Youth Soccer Club is for three years.
DISCUSSION
Piedmont Youth Soccer club leased the fields they currently occupy from the ARRA five
years ago. During this new lease, Piedmont Youth Soccer club will upgrade the grass
playing field, including grading, installing an irrigation system, and planting fill -in grass,
all at their sole expense.
Attachment A describes the business terms for the proposed sublease for Piedmont
Youth Soccer Club at Fields 424 and 426, located between Buildings 2, 3, and 4. The
rent for Piedmont Youth Soccer Club is waived; however, Piedmont Youth Soccer Club
shall continue to maintain the field at their sole expense, which is estimated to be
approximately $40,000 annually. In addition to maintaining the field, they also pay for
the water used, which averages $660 per month. The field will continue to be used for
adult and youth soccer. When the field is not in use, it will be available for the
Recreation, and Park Director to schedule use. At the end of the Piedmont Youth
Soccer club three -year lease, the soccer field will be managed by the Recreation and
Park Department.
In accordance with the Exclusive Negotiating Agreement between the ARRA and
SunCal companies, this lease has been discussed with representatives from SunCal
Companies and has their concurrence.
FINANCIAL IMPACT
This lease will generate approximately $6,600 in the first year to pay for water. These
funds will be retained by the ARRA.
Honorable Chair and October 7, 2909
Members of the Alameda Reuse and Redevelopment Authority Page 2 of 2
RECOMMENDATION
Authorize negotiation and execution of a three -year sublease for Piedmont Youth
Soccer Club at Alameda Point.
Reuse ully submitted,
Y
k yy
9
Leslie Little
Economic Development Director
1
Attachments: A. Proposed sublease Business Terns
B. site flap
ATTACHMENT A
PROPOSED SUBLEASE BUSINESS TERMS
TENANT
BUILDING
SIZE (SF)
TERM
RENT
Piedmont Youth
Soccer Club
Fields 424
425
283,140
3 yrs
Waived
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Alameda Soccer Club, Inca
A Callfomia Nonprofit Public Benefit Corporation
a.
Leslie Little
Cit Hall West
950 West Mail S Second Floor
Alameda CA 94501
This letter is to confirm that the Alameda Soccer Club (ASC) and the Jack London
Youth Soccer Sports Lea (JLYSSL are now in accord on the Piedmont
Soccer Club (PSC) carr the lease for the soccer fields at Alameda Point.
We both believe PSC will continue to be a g ood citizen, puttin in their mone and
time to maintain the fields and willin makin them available to both the ASC
and the people of Alameda.
A Item #2-C
Correspondence to Staff
10-07-09
I I I I I 1 11 I I I I I I
0 116, WIVWMRR��
From: Ann Marie Gallant
Interim Executive Director
Date. October 7, 2009
Re: Authorize Negotiation and Execution of a Sublease for Dreyfuss capital
Partners in Building 29 at Alameda Point Without a Waiver in Rent and a Right
of First offer for Building 29 Onl
11=2%10011101
The Alameda Reuse and Redevelopment Authority (ARRA) governing Board approves
all Alameda Point subleases with a lease terra greater than one year. The proposed
sublease for Dreyfuss capital Partners is for five years, plus five one -year options to
extend.
DISCUSSION
Dreyfuss Capital Partners formerly occupied Building 113 at Alameda Point. In February
2003 the Navy informed the ARRA that they would be conducting screening and testing
in four buildings at Alameda Point and that those buildings are required to be empty for
these tests. Building 113 was one of those buildings.
Attachment A describes the business terms for the proposed sublease for Dreyfuss
Capital Partners in a portion of Building 29. Building 29 is in good condition. The rent for
Dreyfuss Capital Partners is $29,184 annually, or $0.30 per sq. ft. in the first year.
There is a 3% increase each subsequent year. The building will continue to be used for
light manufacturing, fabrication, and general office. Additionally, Dreyfuss Capital
Partners has asked for a Right of First offer (ROFO) for the remaining space in Building
29, giving them the ability to meet or exceed any offer the ARRA receives to lease the
remaining 3,703 square feet. If Dreyfuss capital Partners does not respond to the offer
presented to them, the ARRA can lease the remaining space. Additionally, Dreyfuss
Capital Partners has asked for a ROFO for Building 113, if it becomes available after
the Navy has completed their work in the building. staff recommends approval of a
ROFO for Building 29, but does not think Building 113 should be obligated before it is
ready for re- leasing.
Dreyfuss capital Partners has also requested a waiver of one month of rent in Building
29 to accommodate their costs to prepare the building for occupancy. Because tenants
have been displaced by the Navy's remediation in the past, the ARRA's lease document
clearly states the Navy's right to access their property. The tenant had several months
Honorable Chair and Members of the October 7, 2009
Alameda Reuse and Redevelopment Authorit Pa 2 of 2
advance notice therefore staff does not recommend the waiver of rent. The Nav
clean-up schedule ma displace other tenants in the future and staff does not
recommend creatin a precedence of rent waivers. As much as possible, staff tries to
relocate the tenant to comparable space at Alameda Point or provide them with the
Cit vacanc list to retain the business in Alameda.
In accordance with the Exclusive Ne A between the ARRA and
SunCal Companies, this lease has been discussed with representatives from SunCal
Companies and has their concurrence.
FINANCIAL IMPACT
This lease will g enerate $29,184 in the first y ear. These funds will be retained b the
ARRA.
Authorize ne and execution of a sublease for Dre Capital Partners in
Buildin 29 at Alameda Point without a waiver in rent and a Ri of First Offer for
Buildin 29 onl
Respectfull submitted
?A
Little
L
Development Services Director
Attachment: A. Proposed Sublease Business Terms
B. Site Map
ATTACHMENT A
PROPOSED SUBLEASE BUSINESS TERMS
TENANT
BUILDING
SIZE SF
TERM
RENT
areyfuss Capital
29
8,107
5 yrs 5 one-
$2,432/mo.
Partners
year renewal
options
Aff
ATTACHMENT B
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From: Ann Marie Gallant
Interim Executive Director
Date: October 7, 2009
Re: Amend the Contract and Project Budget for the Fire at the Fleet
Industrial Supply Center by Adding $500,000
In the early morning of March 29, 2009, Building 0, the former Medical /Dental Facility at
the Fleet Industrial Supply center (FISC), caught fire and was destroyed. The debris
from the fire was assumed to contain hazardous materials, and the Bay Area Air Quality
Management District (BAAQMD) issued an order to abate the condition. Pursuant to
the 1994 Alameda Reuse and Redevelopment Authority (ARRA) Procurement Policy,
Section 8, procurement of nonprofessional services can be done by emergency
procurement where the Executive Director determined that a public emergency existed
and standard procurement was infeasible due to immediate threat of injury to persons or
property. This policy allowed the ARRA to sole source any contract necessary to abate
the emergency condition. In June, the Interim Executive Director provided the ARIA
Governing Board with a written report detailing the circumstances and justification for
those emergency expenditures. However, because Catellus had already prepared a
demolition plan for the entire site, bids for demolition had already been competitively
bid. Staff worked with the low bid contractors, FERMA corporation and vista
Environmental Consulting, because they provided the ARRA with the quickest, most
economical process for compliance with the abatement order.
DISCUSSION
After FERIA and vista cleared the debris from around the remaining concrete
structures, the next phase of the work plan was to remove asbestos from the structures
to allow for demolition and dumping. Upon accessing the concrete structures, it was
determined that they were not stable enough for teams to enter and remove the
asbestos from pipe lagging, floor tiles and other asbestos mastics. The additional
funding needed will allow the contractors to shore up and abate the concrete structures.
If the structures are not abated and demolished as -is, the cost for demolition will nearly
triple.
Staff has tried to reduce the additional costs to the project by requiring bids for
scaffolding and any additional subcontract work. In addition, staff recently secured a
Honorable Chair and October 7, 2009
Members of the Alameda Reuse and Redevelopment Authorit Pa 2 of 2
$200,000 g rant from the State Department of Toxic Substances Control to assist in the
pro clean up, so there ma be cost savin
FINANCIAL IMPACT
The additional $500,000 will come from ARRA lease revenue Fund 858. This is an
unbud expenditure and will re a modification to the FY 09-10 bud
RECOMMENDATION
Amend the contract and project bud for the fire at the Fleet Industrial Suppl Center
b addin $500,000.
Respectfg-Il submitted,,
V. J.
r
Leslie A. Little
Economic Development Director
Approved as to funds and account,
J
Glenda Ja
Interim Finance Director
Attachments:
1. Photos of Fire Site
2. Project Cost Summar
cc: PIVI Realt Group
ATTAU H M E NT 1
Structure Shoring $235,000
Asbestos Abatement $50,000
RCRA Asbesto Debris Haul and Disposal $65,000
Concrete Demolition, Hauling Disposal $150
ATTACHMENT 2
Total $500,040
From: Ann Marie Gallant
Interim Executive Director
Date: October 7, 2009
Re: Authorize Negotiation and Execution of a Sales Agreement, and Approve
Disposing of Personal Property at Alameda Point Proposed Sale of Ship
Waste Off Loading Barge
BACKGROUND
In June 2001 the ARRA established a procedure for the disposition of personal
property. The procedure delegated to the Executive Director the authority to declare as
surplus any item of personal property which is valued at less than $10,000 and which is
not required for use by the ARRA in the administration of its powers and duties pursuant
to the April 1994 Joint Powers Agreement (JPA). The JPA is between the City of
Alameda and the County of Alameda for the purpose of establishing a public entity (the
ARRA) for assuring the effective transition of the Alameda Naval Air Station from federal
to local ownership.
DISCUSSION
When the Navy transferred title of certain personal property to the ARRA, it included a
Ship Taste off Loading Barge (SWOB), W_ hich was used in support of the management
of the port. This barge is corning close to the end of its service life. Repairs in the
approximate amount of $35,000 are required to continue service, NRC Environmental
Services is willing to purchase the barge and make the required repairs. Based on
previous barge sales, NRC has offered $25,000 for purchase of the barge.
Sale of this barge will reduce the ARRA's liability and may result in a reduction of ARRA
insurance costs.
FINANCIAL IMPACT
The offer for purchase will generate $25,000. These funds will be retained by the
ARRA.
Honorable Chair and October 7, 2009
Members of the Alameda Reuse and Redevelopment Authorit Pa 2 of 2
RECOMMENDATION
Authorize ne and execution of a sales a and approve disposin of
personal propert at Alameda Point proposed sale of Ship Waste Off-Loadin Bar
Respect submitted,
ew s
Economic Development Director
AMG/LAL-.dc
Russell Resources, Inc.
environmental management
Alameda Point RAB Meeting on September 3, 2009
Highlights and Analysis
Item 4 -A
RAB members present Dale Smith (Community Co- chair), Fred Hoffman, George Humphreys,
Joan Konrad, Jinn Leach, Jean Sweeney, Jim Sweeney, and Michael John Torrey
Remediaton and other field work in ro ress:
The following activities were noted during the September 15, 2009 BCT meeting:
The Navy is continuing to remove and replace radioactively contaminated storm. drain
lines arising at Buildings 5 and 400 and discharging into the Seaplane Lagoon. This work
must be completed before cleanup of contaminated sediment in the Seaplane Lagoon
begins.
A third debris pile is about to be removed from along the northernn bullhead of the
Seaplane Lagoon. At the same time, the Navy will further investigate the large concrete
g
block that is submerged in the area.
Subsurface groundwater treatment is underway at IR Sites 14 and 27, along the Oakland
Inner Harbor in the Northwest Territories and just north of Pier 1, respectively.
The air spargelvapor extraction system to treat groundwater contaminated with benzene
and naphthalene at Alameda Point OU -5 and FISCA IR Site 2 is operating.
IR Site 1 1943 -1956 Disposal Area
The Navy presented the draft final Record of Decision (ROD) for IR Site 1. The ARRA Board
reviewed a draft comment letter to the Navy at its September 15 meeting. As directed by the
ARRA, the comment letter was sent to the Navy on September 17, 2009, signed by both Mayor
Johnson and Interim City Manager Gallant. The congressional delegation was copied on the
comment letter.
RAB Member Hoffman commented extensively about groundwater contamination at one
location in IR Site 1. He noted that most of the sampling data from the groundwater plume is
very dated, and he expressed the opinion that the plume has not been adequately characterized.
The Navy agreed that further characterization is needed to design the cleanup itself, but that the
existing characterization is sufficient for the purpose of selecting the clean -up strategy in the
ROD. RAB Member Hoffman asked that the BCT consider the adequacy of IR Site 1's
groundwater characterization at its next meeting. The BCT discussed this Issue at its September
15, 2009 meeting and concluded that existing information about the groundwater plume at IR
Site l is suitable for selecting a remedy. Environmental regulators reiterated at the BCT meeting
that they would require thorough groundwater sampling and analysis (1) to design the clean -up
process selected by the ROD and (2) on an on -going basis to detect any contaminant migration
that might arise in the future.
RR1, 440 Nova Albion Way, Sure 1, San Rafael, California 94903 415.902.3123 fax 8. 5.572.8500
Page 2of2
October 7, 2009
Alameda Point RAB Meeting, September 3, 2009
Highlights and A nalysis
Facilitator for RAB rneetin�s
The September RAB meeting was the second RAB meeting to be facilitated by the Navy's
contractor Ms. Marsha Pendergrass. Several RAB members questioned the extent to which the
facilitator is chairing the meeting, even though the RAB has a Community Co- Chair. They Navy
plans to have the facilitator present for the next few RAB meetings at least, before deciding
whether to continue to use her services.
440 !Nova Albion Way, Suite 1, San Rafael, California 94903 415.902.3123 fax 815.572.8600