2010-01-06 PacketCITY OF ALAMEDA CALIFORNIA
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY JANUARY 6 201 0 6:00 P.M.
Place City Council Chambers Conference Room, City Hall, corner of Santa Clara
Avenue and Oak Street
1. Roll Call City Council
2. Public Comment on Agenda Items only
Anyone wishing to address the Council on agenda items only, may speak for a
maximum of 3 minutes per item
3. Adjournment to Closed Session to consider:
3 -A. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (54956.9)
Name of case United States of America, et al. v. City of Alameda, et al.
3 -13. CONFERENCE WITH LABOR NEGOTIATORS
0
5.
Agency negotiators Craig Jory and Human Resources Director
Employee International Brotherhood of Electrical Workers
Announcement of Action Taken in Closed session, if any
Adjournment City Council
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Beverl Jo 0
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Authority of the City of Alameda
701 Atlantic Avenue Alameda, California 94501-2161 TEL: (510 747-43 )00 FAX: (510) 522-7848 TDD: (510) 522-8467
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SPECIAL MEETING OF THE BOARD OF COMMISSIONERS
Wednesda Januar 6, 2010 6:55 PM
Cit Hall, Council Chambers, Room 390, 2263 Santa Clara Ave., Alameda, CA
Welcome to the Board of Commissioners of the Housin Authorit of the Cit of Alameda
meetin Re Board of Commissioners meetin are held on the first Tuesda of each
q uarter in the Council Chambers at Cit Hall.
Public Participation
An wishin to address the Board on a items or business introduced b
Commissioners ma speak for a maximum of three minutes per a item when the
sub is before the Board. Please file a speaker's slip with the Housin Authorit Executive
Director if y ou wish to address the Board of Commissioners.
PLEDGE OF ALLEGIANCE
1.
Q
ROLL CALL Board of Commissioners
CONSENT CALENDA
R
711
Consent Calendar items are considered routine and will be approved or accepted
b one motion unless a re for removal for discussion or explanation is
received from the Board of Commissioners or a member of the public.
2-A. Minutes of the Special Board of Commissioners meetin held October 20, 2009.
Acceptance is recom'. mended.
2-B. Award the Contract to Replace Kitchen, and Bathroom Cabinets at Anne B. Diament
Plaza to Ba Cities Construction Includin the $15,300 for Contin in the
Amount of $168,300.
Special Meeting of the Board of Commissioners
January 6, 2010
9MIA
2 -C, Approve the Housing Authority Budget Revision for Fiscal Year Ending June 30, 2010
and Adopt a Resolution to Approve the operating Budget for the Low-Rent Housing
Program.
2 -D. Accept the Audit Report for Fiscal Year Ending June 30, 2009.
2 -E. Adopt Resolution to Authorize the Housing Authority to Submit an Application for
federal Funding for up to 100 vouchers for Non-Elderly Disabled Persons.
3. AGENDA
3 -A. None.
4. ORAL COMMUNICATIONS, Non Agenda (Public Comment)
5. COMMISSIONER COMMUNICATIONS, (Communications from the Commissioners)
ADJO URNMENT
Note.
Materials related to an item on this agenda submitted to the Board of Commissioners
after distribution of the agenda packet are available for public inspection in the Housing
Authority of the city of Alameda, 701 Atlantic Avenue, Alameda, CA 94501 during
normal business hours.
Sign language interpreters will be available on request. Please contact carol Weaver,
Secretary, at 747 -4325 voice or 522 -8467 TDD at least 72 hours before the meeting to
request an interpreter.
Accessible seating for persons with disabilities (including those using wheelchairs) is
available.
Minutes of the meeting are available in large print.
Audiotapes of the meeting are available on request.
Please contact carol Weaver at 747 -4325 voice of 522 -8467 TDD at least 72 hours
prior to the meeting to request agenda materials in an alternative format, or any other
reasonable accommodation that may be necessary to participate in and enjoy the
benefits of the meeting.
AGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
Alameda City Hall
Council Chamber, Room 390
2203 Santa Clara Avenue
Alameda, CA 94501
Wednesday, January 0, 2009
Meeting will begin at 7:00 p.m.
qi
Consent Calendar items are considered routine and will be enacted, approved or adopted by one
motion unless a request for removal for discussion or explanation is received from the Board or a
member of the public.
2 -A. Approve the minutes of the Regular Meeting of December 2, 2009.
None
4 -A. Oral report from Member Matarrese, Restoration Advisory Board (RAB)
representative
Highlights of December 3 Alameda Point RAB Meeting
(Any person may address the governing body in regard to any matter over which
the governing body has jurisdiction that is not on the agenda.)
0 COMMUNICATIONS FROM THE GOVERNING BODY
This meeting will be cablecast lure on channel 15.
Notes
Sign language interpreters will be available on request. Please contact the ARRA Secretary at
747 -4800 at least 72 hours before the meeting to request an interpreter.
Accessible seating for persons with disabilities (including those using wheelchairs) is available.
R Minutes of the meeting are available in enlarged print.
Audio tapes of the meeting are available for review at the ARRA offices upon request.
CITY OF ALAMEDA •CALIFORNIA
IF YOU WISH TO ADDRESS THE COUNCIL:
1. Please file a speaker's slip with the Assistant City Clerk and
upon recognition by the Mayor, approach the podium and state
your name; speakers are limited to three (3) minutes per item
2. Lengthy testimony should be submitted in writing and only a
summary of pertinent points presented verbally
3. Applause and demonstration are prohibited during Council
meetings
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY JANUARY 6, 2010 7:01 P.M
Location: City Council Chambers, City Hall, corner of Santa Clara Ave and Oak Street
The Order of Business for City Council Meeting is as follows:
1. Roll Call
2. Agenda Changes
3. Proclamations, Special Orders of the Day and Announcements
4. Consent Calendar
5. City Manager Communications
6. Regular Agenda, Items
7. Oral Communications, Non Agenda (Public Comment)
8. Council Referrals
9. Council Communications (Communications from Council)
10. Adjournment
Public Participation
Anyone wishing to address the Council on agenda items or business introduced by
Councilmembers may speak for a maximum of 3 minutes per agenda item when the
subject is before Council. Please file a speaker's slip with the Assistant City Clerk if you
wish to address the City Council,
Special Meeting of the City Council 6:00 p.m.
City Council Chambers, Separate Agenda (Closed Session)
Special Meeting of the Housing Authority Board of Commissioners 6 :55 p.m.
City Council Chambers, separate Agenda
Regular Meeting of the Alameda Reuse and Redevelopment Authority 7:00 p.m,
City Council C ham bers, separate Agenda
1. ROLL CALL -City Council
2. AGENDA CHANGES
3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY &ANNOUNCEMENTS
3 -A. Proclamation Declaring January as National Blood Donor Month. (City Manger)
3 -13. Presentation by Alameda County Congestion Management Agency on the I -880
Operational and Safety Improvements at 29th Avenue and 23rd Avenue
Overcrossings. (Public Works)
4. CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted, approved or
adopted by one motion unless a request for removal for discussion or
explanation is received from the Council or a member of the public
4 -A. Minutes of the Special and Regular City Council Meeting held on December 15,
2009. (City Clerk)
4 -13. Bills for Ratification. (Finance)
4 -C. Recommendation to Adopt the Legislative Program for 2010. (City Manager)
4 -D. Adoption of Resolution in Support of the. Local Taxpayer, Public Safety and
Transportation Protection Act of 2010. (City Manager)
4 -E. Adoption of Resolution Approving Revised.. Memorandum of Understanding
Between the International Brotherhood of Eloctr Cc i Wori':ers and the C`t of
Alameda for the period. Commencing January 1, 200.9 and Ending December 18,
2010. (Human Resources)
4 -E. Adoption of Resolution Approving Amendment to Memorandum of Understanding
Between the Management .and Confidential Employees. Association and the City
of Alameda for the Period Commenc.ing January 1, 2005, and Endin g December
20, 2008, and Extended through December 1, 009; and
Adoption of Resolution Amending the Management and Confidential
Employees Association Salary Schedule by Establishing Salary -Range for the
Position of Controller. (Human Resources)
4 -G. Final Passage of Ordinance Amending the Alameda Municipal Code by
Amending Subsection 8 -7.8 (Leaving .Vehicle on Street in Excess of Seventy-
Two Hours); Amending Subsection 8 -7.9 (Heavy Commercial Vehicles);
Amending Subsection 8 -7.10 (Overnight Parking of Large Vehicles); and Adding
Subsection 8 -7.11 (Recreational Vehicles, Trailers, and Boat Trailers Prohibited)
Prohibiting the Parking of Recreational Vehicles and Trailer Coaches on City
Streets. (Police)
5. CITY MANAGER COMMUNICATIONS (Communications from City Manager)
6. REGULAR AGENDA ITEMS
6 -A. Public Hearing to Consider the Housing and Community Development Needs for
the Community Development Block Grant Annual and Five -Year Plans.
(Economic Development)
6 -B. Recommendation to Accept the Report of the Economic Development
Commission's Business Attraction Subcommittee. (Economic Development)
6 -C. Recommendation to Approve Directing the Interim City Manager to Close the Mif
Albright Course Effective January 31, 2010 and to Relocate. the Course to the
Front Nine Holes of the South Course as a Pilot Program. (Golf)
7. ORAL COMMUNICATIONS NON- AGENDA (Public Comment)
Any person may address the council in regard to any natter over which the
Council has jurisdiction or of which it may take cognizance, that is not on the
agenda
8. COUNCIL REFERRALS
Matters placed on the agenda by a Council Member may be acted upon or
scheduled as a future agenda item
9. COUNCIL COMMUNICATIONS (Communications from Council)
Counci l me m bens can address any matter, including reporting on any
Conferences or meetings attended
10. ADJOURNMENT city council
I
Materials related to an item on the a are available for public inspection in the
Cit Clerk's Office, Cit Hall, Room 380, durin normal business hours
Si lan interpreters will be available on re Please contact the Cit Clerk
at 747-4800 or TDID number 522-7538 at least 72 hours prior to the Meetin to
re an interpreter
E for the hearin impaired is available for public use. For assistance,
please contact the Cit Clerk at 747-4800 or TDID number 522-7538 either prior to,
or at, the Council Meetin
Accessible seatin for persons with disabilities, includin those usin wheelchairs, is
available
0 Minutes of the meetin available in enlar print
0 Audio Tapes of the meetin are available upon re
Please contact the Cit Clerk at 747-4800 or TDID number 522-7538 at least 48
hours prior to the meetin to re a materials in an alternative format, or
an other reasonable accommodation that ma be necessar to participate in and
enjo the benefits of the meeting
701 Atlantic Avenue Alameda, Califomia 94501-2161 TEL 510 747-4300 FAX: (510) 522-7848 TDD: (5 I0) 522-846-11
MINUTES
SPECIAL MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE CITY OF ALAMEDA
HELD TUESDAY, OCTOBER 20, 2009
The Board of Commissioners was called to order at 7:44 p.m.
PLEDGE OF ALLEGIANCE
1. ROLL CALL
Present: Commissioner de Haan, Gilmore, Matarrese, Tam, Torre and Chair
Johnson
Absent: None
2. CONSENT CALENDAR
Commissioner Tam moved acceptance of the Consent Calendar. Commissioner
Torre seconded. Motion carried unanimousl Items accepted or adopted are
indicated b an asterisk.
*2-A. Minutes of the Re Board of Commissioners meetin held Jul 7, 2009. Minutes
were accepted.
*2-13. Recommend Extension of Floorin Replacement Contract with Ba Area Contract
Carpets. Extended the contract with Ba Area Contract Carpets for one y ear for an
amount not to exceed $154,000 to replace floor coverin in Housin Authorit
properties, and authorized the Executive Director to execute the extension with Ba
Area Contract Carpets.
*2-C. Executed the Services and Compensation A and provided a Grant of
Easement to Comcast of Alameda, Inc.
3. AGENDA
3-A. None.
4. ORAL COMMUNICATIONS
5. COMMISSIONER COMMUNICATIONS
Commissioner Torre thanked Cit staff for the Halloween decorations.
6. ADJOURNMENT HABOC
Item #2-A CC
1-6-10
Minutes of the Beard of Commissioners
Special Meeting October 20, 2009
There being no further business, Chair Johnson adjourned the meeting at 7:46 p.m.
Attest:
Beverly Johnson, Chair
Michael T. Pucci
Executive Director 1 secretary
To: Honorable chair and
Members of the Board of commissioners
From: Anne Marie Gallant
Interim Chief Executive officer
Date: January 0, 2010
Re. Award the contract to Replace Kitchen, and Bathroom cabinets at Anne B.
Diament Plaza to Bay cities construction Including $15,300 for
Contingencies in the Amount of $168,300
BACKGROUND
This year's Extraordinary Maintenance Project (EMP) budget includes the replacement
of kitchen and bath cabinets in 19 units and 1 community room on the first floor of Anne
B. Diament Plaza.
This is the final phase of cabinetry replacement at Anne B. Diament Plaza, with the
Housing commission previously approving contracts for phase one on April 18, 2008
and phase two on October 7, 2008.
DISCUSSION
On October 30, 2009, the Housing Authority issued an Invitation for Bids (IFB) for the
replacement of kitchen and bath cabinets and countertops at Anne B. Diament Plaza. A
public notice was placed in the local newspaper and on the Housing Authority's website.
In addition, all companies that have requested placement on the Housing Authority's list
of potential contractors for this type of work and all Alameda contractors with a relevant
business license were contacted about the IFB.
A pre -bid conference was held on November 12, 2009 which provided interested
contractors the opportunity to inspect several units. Thirty contracting firms attended
this pre -bid conference.
On December 3, 2009, six bids were received and publicly opened, and the results are
as follows:
CONTRACTOR
LOCATION
BID AMOUNT
Bay Cities Construction
Oakland, CA
$163
Grand California
Pleasanton, CA
$163,333
James E. Thompson
Cotati, CA
$164
Rockaway Construction
Pacifica, CA
$181,487
FD Ouellette and sons, Inc.
San Jose, CA
$193,633
S and H Construction
Fremont, CA
$209,400
HABOC
Item #2 -13 CC
1-6-1(
Honorable Chair and
Members of the Board of Commissioners
January 0, 2010
Page 2 of 2
The apparent low bidder, Bay Cities Construction, has worked on multiple lousing
Authority projects. The contractor has a good record of completing projects on time and
within budget. This contractor already has an Alameda business license and the
appropriate insurance on file with the blousing Authority.
FINANCIAL IMPACT
The budget provides $185,200 for kitchen and bath cabinet replacement, including
contingencies. A ten percent contingency ($15,300) is recommended for potential
Change Orders which will increase the contract to a not to exceed amount of $168,300.
RECOMMENDATION
Award the contract to replace kitchen, and bathroom cabinets at Anne B.
to Bay cities construction including $15,300 for contingencies in
$'103,300, and authorize the Executive Director to execute the contract.
Respectfully sub it
6
Michael T. Pucci
Executive Director
By: Keivan Abidi
Reconstruction Specialist 11
i
Diarnent Plaza
the amount of
Exhibit On file in the City Clerk's office.
1. Contract with Bay Cities construction.
To: honorable Chair and
Members of the Board of Commissioners
From: Ann Marie Gallant
Interim chief Executive Officer
Date: January 6, 2010
Re: Approve the dousing Authority Budget Revision for Fiscal Year Ending
June 30, 2010, and Adopt a Resolution to Approve the Operating Budget
for the Low -Rent Housing Program
BACKGROUND
On April 7, 2009, the Board of Commissioners adopted the Housing Authority's current
budget. Mid-year, a budget revision often is needed to take into consideration changes
in funding and expenditures that could not be anticipated. The Housing Commission, at
a special meeting held December 8, 2009, had the opportunity to review and approve
recommending to the Board of Commissioners the proposed revision to the budget.
DISCUSSION
Attached is a two -page spreadsheet (Exhibit A) that shows the current budget across all
funds and the proposed changes. Also attached is the proposed revised Schedule of
EMP and CIP Projects (Exhibit B).
Revenue Changes
Completion of the Shinsei Gardens project is expected to bring in a lump sung payment
for a ground lease of $150,000. A new agreement with Comcast also should bring in
revenue of $00,000. Both amounts will supplement the Housing Authority's General
Fund.
Delays in approving the disposition of Esperanza and the application for project -based
assistance by the U.S. Department of Housing and Urban Development (HUD) has
resulted in less revenue than originally anticipated for the Esperanza fund. Additional
revenue from the last Capital Fund economic stimulus grant of $269,710 is added to the
proposed budget revision. It was anticipated that this grant funding would be received
at the end of last fiscal year; however, it was not received until after the beginning of the
current fiscal year.
HABOC
Item #2 -C CC
a. 1 -0.10
Honorable chair and Members January 6, 2010
of the Board of commissioners Page 2 of 5
Across all funds, interest income is down. Due to the delay in acquisition of the
Sherman Street and Lincoln Avenue properties owned by the Filipino- American
Community Services Association (FACSA), we have not realized the income that was
anticipated in the previously approved budget. A boost in tax increment funding of
$69,276 will be needed to offset additional expenses at Independence Plaza.
HUD's award of 50 Family unification Touchers to the Housing Authority increases
income for the section S fund.
Expenditure changes
A review of the way the Housing Authority distributes expenses among the funds has
resulted in changes across the board. For instance, the cost for the community policing
program has been redistributed. Esperanza and Section 8 are bearing less of the cost,
but the other funds are taking on more of the cost for this program. This redistribution
also affects salaries and benefits and the audit among other expenses. Additional out
of -state travel is anticipated and recommended as follows:
Executive Director (Washington, D.C.)
Section 8 training (Washington, D.C.)
Section 504 training (Reno, NV)
Meet with MTW legislative consultant
and elected officials (three occurrences)
One staff
One staff
With the addition of staff to manage the city's affordable housing program, the changes
at Esperanza, the addition of the Family Unification Program, and other activities, the
Housing Authority believes that it would be beneficial to hire an organizational
consultant. A consultant would be able to determine if the Housing Authority has the
most efficient and effective organizational structure. The cost would be $20,000 and
would be spread across all funds. It is believed that the cost of this contract will be
made up in greater efficiencies through the imple mentation of the study results.
The Housing Commission recently approved awarding a contract fora legislative
consultant that would assist the Housing Authority to become aMoving -To -Work (MTW)
agency. The cost for this contract is $63,600. As a MTW agency, HUD would grant the
Housing Authority flexibility in the way it manages the Section $program. This greater
flexibility would benefit both the Housing Authority and voucher holders.
There are costs related to the relocation of residents at Esperanza that were not
originally anticipated. The Housing Authority solicited quotes for a consultant to assist
with relocation services. The Board awarded a contract not to exceed $157,000 to
Overland, Pacific, Cutler (OPC). Though it appears that the full contract authority will
not be needed, staff recommends budgeting for the full amount. OPC counsels
residents on what benefits are available to there, helps residents locate another unit,
and assists then to complete the claim forms that are submitted to the Housing
Authority. Relocations may continue through the end of February or early March 2010.
N
Honorable chair and Members January 6, 2010
of the Board of commissioners Page 3 of 5
Implementation of the Family Unification Program will result in additional expenses for
the section 3 fund. These expenses are offset by HUD funding
With space needs increasing for staff, a records storage solution is needed. The city
has been installing a Laserfiche system in several departments. The Housing Authority
believes that consistency with the city in the type of software used is important;
therefore, a quote for this system has been obtained. The budget, therefore, includes
an additional $43,000 for the software and hardware needed to implement this system
at the Housing Authority.
Extraordinary Maintenance and capital Improvements Projects changes
A variety of changes to the schedule of Extraordinary Maintenance and capital
Improvements are recommended. Under the Housing Authority's General Fund, an
expansion of the office space is proposed to provide space for additional employees as
explained later in this report. The proposed budget revision includes $575,000 for
space planning, design and construction of up to 1,600 square feet within the existing
building footprint. This amount would include energy efficiency and accessibility
improvements.
Under the HA -owned Fund, it is recommended to remove two projects at Anne B.
Diament Plaza. The first project, replacing entryway and pole lights (ABD1 -1 Q, $6,500)
is recommended for deletion due to the deterioration of the underground conduit.
Additional engineering will be necessary to determine an appropriate revised budget for
this project. The same is true at Rosefield Village, where a similar project is
recommended for deletion at this time (RV1-1 0, $17,500).
Another project at Anne B. Diament Plaza recommended for deletion is replacement of
the siding with a fiber cement product (ABD2 -10, $150,000). Additional research needs
to be conducted before deciding to replace the siding.
There is an existing project in the budget for the replacement of kitchen cabinets and
countertops at Anne B. Diament Plaza (ABD3 -10). An increase in the budget from
$185,200 to $239,200 is recommended to cover building and planning fees as well as
electrical upgrade work to the second and third floors. Anew project is recommended
(ABD4-1 0). This project would be to design and install a solar hot water supplement for
the hydroponics' heating system at this complex. This system should provide for
greater efficiency and effectiveness of the system.
The Housing Authority continues to anticipate the acquisition of the Sherman Street and
Lincoln House properties from the Filipino- American Community Services Agency. The
proposed budget revision acknowledges a reduction of $40,000 in Community
Development Block Grant funding and requests the use of reserve funds for exterior
painting at the Sherman Street property (SHM1 -10), including an appropriate
contingency for this type of project.
�a, r ,Y
Honorable chair and Members January 0, 2010
of the Board of commissioners Page 4 of 5
The proposed budget revision recommends several changes for Independence Plaza.
Recommended for removal is the project to repaint the exterior fencing (IP3-08) as this
project was incorporated into the parking lot project, which has been completed. Also
recommended for removal is the project to continue to replace shingle siding with the
fiber cement product. An acceptable replacement product is being investigated. One
project is recommended for addition to the budget, Reinforce Roof Framing (IP3 -10,
$125,000). This project would allow the Housing Authority to evaluate the issues with
the roofing, which is experiencing some sagging, and to reinforce the roof framing as
necessary.
FUTURE CHANGES
The city has reorganized the Development Services Department and created the
Economic Development Department. As a result of this change, part of the Housing
Division of the Economic Development Department will be moving to the Housing
Authority. The duties, responsibilities, and programs which will come over are the 20
percent set aside for affordable housing from tax increment redevelopment funds, the
HOME program, the down payment assistance program, housing in -lieu fee program,
Rent Review Advisory Board, First -tine Horne Buyers Program, Affordable Housing
Fees, Below Market Rate Program, and monitoring and reporting of the Guyton
Settlement Agreement.
There will be two staff members transferring to the Housing Authority, Debbie Potter
and Susie Brown. There is one vacant Program Specialist position coming over as well.
This position will most likely be filled in the next six months once we have had an
opportunity to determine what skill levels are needed to operate these programs.
The funds to operate these programs also will be transferred to the Housing Authority
and will appear in the next budget revision.
Until recently, the Housing Authority had a Family Self Sufficiency program. This
program assisted families to put aside savings for a higher education, down payment on
a house, etc. As participants graduated, they were not replaced. Though a successful
program, the program was costly to implement needing a full -time program coordinator.
The Housing Authority now is considering restoring this program if a grant for the cost
for a program coordinator position can be obtained from HUD. Office space for this
person also would be needed.
Changes to the budget for the conventional Low -Rent Housing Program, otherwise
known as Public Housing, requires adoption of a HUD form of resolution (HUD- 52574).
Though Esperanza is no longer public housing, the Housing Authority will be receiving
Asset Repositioning Fees associated with the public housing program. Use of the HUD
resolution form is considered prudent during the time Esperanza is eligible to receive
this income
b7!.
Honorable chair and Members
of the Board of Commissioners
FISCAL IMPACT
January 0, 2010
Page 5of5
The net result from these changes to the budget would result in the Housing Authority
adding $644,778 to reserves with the addition of $1,580,800 in capital improvements.
Net cash after payment of principal portion of property mortgages, replacement
reserves and capital improvements would be $128,587.
RECOMMENDATION
Approve the budget revision for the fiscal year ending June 30, 2010, and adopt a
resolution to approve the operating budget revision for the Low -Rent Housing Program
(Esperanza).
Attachments:
A. Budget Revision No. 4
B. Schedule of EMP and CIP Projects
C. Resolution (form HUD 52574)
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PROPOSED REVISION TO
SCHEDULE OF EMP AND CIP PROJECTS
JULY 1 2009 -JUNE 30, 2010 (FY2010)
Existing Approved Projects 50 5 45,000
GF3 o Office Renovations 575
b o
GF4- 0 cume nt lrraging Software 38
PROPOSED CF TOTAL* 502000 5,000. 058
Existing Approved Projects 435,000 25 41 0
ABD2 -10 Replace siding with fiber cement siding 150
B b 1st Floor Kitchen Cabinets, Floor Covering
Permits and fees 185,200 239,200
ABD4 -10 Solar hot water heating system 125,000
RV1 -10 Replace pole (walkway) lights /upgrade
electrical 17,504
PROPOSED HAO TOTAL` 794,200 25,000 774
Existing Approved Projects
�..........1P3-
9
9
08......,.
Repaint perimeter fence
1- 09'
Parking project _balance
carryover from FY2009...................
...............29 500
1 P1 -10
Continue sidin g replacement with fiber
p
cement siding
1-1
751000
v
I P3 -10
Roof Reinforcement
125
PROPOSED IP TOTAL*
149
9 1 000
154,600
`C
RPS' D Al
Current Approved EMPICIP Total 1,118,200
Current Revised EMPICI P Total 1
Difference 632,600
Changes to totals or eliminatiion of projects require approval by the Board of Commissioners. Minor changes may
be made within each fund for individual projects without requiring a budget revision.
Exhibit B. to Agenda Item #2 -C CC
1-6-10 HA.BOC
PHA Board Resolution U.S. Department of Housing OM B Nc� 2577 -0026
Approving Operating Budget and Urban Development (ex 10/31/2009)
Office of Public and Indian Housing
Real Estate Assessment Center (PIH -REAL)
,Oublic reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching exissing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to
complete this form, unless it displays a currently valid MB control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the low income public housing program and provides a
summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the
information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with procedureu
prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.
PHA Name: Housing Authority of the City of Alameda PHA Code: CA --062
PHA Fiscal Year Beginning: July 2009 Board Resolution Nunlb
Acting on behalf of the Board of Commissioners of the above -named PHA as its Chairperson, 1 male the following
certifications and agreement to the Depailmeizt of Housing and Urban Development (HUD) regarding the Board's
approval of (check- one or more as applicable):
DATE
El Operating Budget approved by Board resolution on:
Operating Budget submitted to HUD, if applicable, on:
g Operating Budget revision approved by Board resolution on: 0 1/06/201 0
Operating Budget revision submitted to FEUD, if applicable, on:
I certify on behalf of the above named PHA that:
I All statutory and regulatory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3.
Proposed b e are necessa •y in the efficient and economical operation of the housing for the purpose of
serving low income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The PHA will comply with the wage rate requirement under 24 CF'R 968.1 10(c) and (f); and
6. The PHA will comply with the requirements foi access to records and audits Under 24 CFR 968. 110(i).
I hereby certify that all the information stated within, as well as any information provided in the accompaniment Herewith,
if applicable, is true and accurate.
wa i ning: HUD will prosecute false claims and statements. Conviction may result il crin iinal and /or civil penalties. (18
U.S.C. tool 1010, 1012.31. U.S.C. 3729 and 3802)
Print Board Cliairperson's Name: Signature: Date:
i
Beverly Johnson, Chair 1
Previous editions are obsolete
form HUD 52574 (08/2005)
Exhibit C. to Agenda Item #2 -C C
1 -6--10 HABOC
Authority of the Cit
701 Atlantic Avenue Alameda, California 94501-2161 Tel: (510) 747 -4300 Fax: (510 )522.7848 TDD: (510) 522 -8457"
To: Honorable chair and Members
of the Board of commissioners
From: Ann Marie Gallant
Interim Chief Executive officer
Date: January 0, 2010
RE: Accept the Audit Report for Fiscal Year Ending June 30 2009
BACKGROUND
The financial statements of the Housing Authority of the City of Alameda for the fiscal
year ending June 30, 2009, were prepared in the format prescribed by the requirements
of Government Accounting Standards Board Statement 34 (GASB 34).
The firm of Wallace Rowe and Associates, certified Public Accountants, has certified
the audited financial statements of the Housing Authority for the fiscal year ending June
30, 2009.
DISCUSSION
This report submits the annual Financial Statements for the fiscal year ending June 30,
2009. The auditors, Wallace Rowe and Associates, opined that the financial statements
present fairly, in all material respects, the financial position of the Housing Authority of
the city of Alameda, California, as of June 30, 2009, and the respective changes in
financial position, where applicable, cash flows thereof for the year ended in conformity
with accounting principles generally accepted in the United States of America.
BUDGET CONS IDERATION1FlNANCIAL IMPACT
For information only.
RECOMMENDATION
Accept the audit report for fiscal year ending June 30, 2009.
MTP:ajo
Exhibits: on file in city Clerk's office
1. Annual Audit Report for Fiscal June 30, 2009 HABOC
Item #2-D CC
1-6-10
To: Honorable Chair and
Members of the Board of Commissioners
From: Ann Marie Gallant
Interim Chief Executive officer
Date: January 0, 2010
Re: Adopt Resolution to Authorize the Housing Authority to submit an
Application for federal Funding for up to 100 Touchers for Non Elderly
Disabled Persons
jw *oval
The U. S. Department of Housing and Urban Development (HUD) issued a draft Notice
of Funding Availability (NOFA) for voucher funding for non elderly persons with
disabilities. The Housing Authority is expecting the final NOFA to be issued in spring.
DISCUSSION
There is a need for affordable housing for non elderly persons with disabilities in
Alameda. This need has been identified in the Consolidated Flan, a document
produced by a consortium of agencies in the County, but which includes information
specific to the City of Alameda. HUD's NOFA provides the Housing Authority with an
opportunity to obtain additional vouchers to help meet this housing need.
The NOFA will likely make available funding for 2000 vouchers nationwide. The
Housing Authority is requesting authorization to submit an application for additional
vouchers based on the community's need. The criteria HUD will use to determine the
number of additional vouchers a housing authority may request is unknown; the
Housing Authority would not apply for more than 100 vouchers, and it would likely be
much less.
HUD frequently provides a narrow window of opportunity to submit an application for
additional vouchers. As such, the Housing Authority is requesting authorization now in
anticipation of the final NOFA being issued and leaving the Housing Authority with very
little time to respond.
HABOC
Item #2 -E CC
1 -6 -10
Honorable Chair and Januar 6, 2010
Members of the Board of Commissioners Pa 2 of 2
BUDGET CONSIDERATION/FINANCIAL IMPACT
HUD would suppl fundin for the vouchers. The income from HUD would match the
expenditure in the bud
RECOMMENDATION
Adopt resolution to authorize the Housin Authorit to submit an application for federal
fundin for up to 100 vouchers for non-elderl disabled persons.
HOUSING AUTHORITY OF THE CITY OF ALAMEDA
12esoCution Yo.
AUTHORIZING AND DIRECTING SUBMISSION OF APPLICATION FOR
SECTION 8 VOUCHERS
WHEREAS, Section 8 of Title 11 of the United States Housin and Communit
Development Act of 1974, provides for a pro of Housin Assistance Pa to
residents of existin housin and
WHEREAS, the Housin Authorit has entered into an Annual Contributions
Contract with the U. S. Department of Housin and Urban Development to administer a
Section 8 Pro in the Cit of Alameda; and
WHEREAS, the U. S. Department of Housin and Urban Development is
expected to issue a Notice of Fundin Availabilit for additional vouchers for non-
elderl disabled persons under the Section 8 Housin Choice Voucher Pro
NOW THEREFORE, BE IT RESOLVED, b the Board of Commissioners of the
Housin Authorit of the Cit of Alameda that the Executive Director is authorized to
prepare, execute, and submit an application to the U. S. Department of Housin and
Urban Development for Vouchers up to a total of 100.
AYES:
NAYS
ABSENT.
ATTEST:
Michael T. Pucci
Executive Director/Secretar
USTOTOT M-4
Beverl Johnson, Chair
Board of Commissioners
Date
UNAPPROVED
MINUTES OF THE REGULAR MEETING of THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, December 2, 2009
The meeting convened at 7:55 p.m. with Chair Johnson presiding.
1. ROLL CALL
Present: chair Beverly Johnson
Boardmember Lena Tam
Boardmember Frank Matarrese
Boardmember Marie Gilmore
Vice chair Doug deHaan
2. CONSENT CALENDAR
2 -A. Approve the minutes of the Regular Meeting of November 4, 2099.
2 -13 Authorize the Executive Director to Execute an Amendment to an Agreement with Russell
Resources for Environmental Consulting Services for Alameda Point Extending the Term
for 12 Months and Adding $124,900 to the Budget.
The Consent Calendar was motioned for approval by Member Tarn, seconded by Member
Matarrese and passed by the following voice votes: Ayes: 5, Noes: 0, Abstentions: 0
3. REGULAR AGENDA ITEMS
None.
4 -A. oral report from Member Matarrese, Restoration Advisory Board (RAB)
representative Highlights of November a Alameda Point RAB Meeting.
Member Matarrese did not attend the Nov. 5 RAB meeting because he attended the CASA
meeting. He referred to Dr. Russell's summary of the RAB meeting and stated there were. two
interesting highlights: 1) Seaplane Lagoon the big pile of debris pulled. from the Seaplane
Lagoon is getting smaller, and, on Dec. 9 th the Navy will have a diver identify the large concrete
mass in the Seaplane Lagoon, 2) 1 R Site 1 the Navy is trenching around the unlined waste pit
and around that area to further characterize the contamination and get further core samples.
The RAB is especially interested because of the high water table and relatively unknown
content. Also, this was the site that the Navy originally wanted to just cap, but they are now
doing more investigation. Member Matarrese will attend tomorrow night's (12/3) RAB meeting.
5. ORAL COMMUNICATIONS, NON AGENDA (PUBLIC COMMENT)
There were no speakers.
A Item #2-A
ARRA
01-06-2010
6. COMMUNICATIONS FROM THE GOVERNING BODE(
Vice Chair deHaan reported that he attended a Section 106 Consultation meeting earlier in the
day regarding the historical buildings at Alameda Point. His primary concern is that some of the
original historically significant buildings were not, and are not, in SunCal's specific plan, the
impacts of these deltas, and that there has been certain dialogue exchanged that SunCal's plan
would prevail. Vice chair deHaan provided his oven rendition (not using Specific Plan) in
showing the differences between the proposed Section 106 and SunCal's proposal, using his
old calculations of sq footage. According to his calculations, the Section 106 historical buildings
comprise 2.2m sq. ft., while SunCal plan is only 1.3m sq. ft. a significant difference. He
further expressed his concern about adopting a specific plan that is not compatible .with ghat
has been recommended by the community. Vice Chair deHaan requested that staff review. his
list (the numbers), correct them if they are wrong, and provide an updated listing of that
comparison. He further stated that a vast majority of buildings within SunCal's specific plan are
scheduled to be demolished.
Chair Johnson clarified Vice Chair deHaan's request that he would like staff to resea.rch the
deltas between his list and Suncal's list and verify the numbers. I nteri.m Executive Director,
Ann Marie Gallant, replied that staff would be able to address Vice chair's deHaan's .r.eguest
and present that information at the next regular ARRA meeting
Member Matarrese has notes and background information from the trip to El Toro and the .city
of Irvine's activities around the Great Park. He will summarize this information and submit to the
ARRA Secretary for distribution.
Vice chair deHaan reminded the Board of an upcoming tour of Hamilton AFB by three members
of the Board. Ms. Gallant provided brief details of the. trip, which is scheduled on Monday,
December 14. Because three Boardmembers plan to attend, the tour will be noticed. as. a
Special Meeting of the ARRA and tonight's meeting will be adjourned to that Special. Meeting
date.
7. ADJOURNMENT
Meeting was adjourned at 8:08 p.m. by Chair Johnson to December 14, 2009 at 9 :00 a.m.
Respectfully submitted,
6 a,c
Irma Glidden
ARRA Secretary
Russell Resources, Inc,
environmental management
Alameda Point RAB Meeting, on December 3, 2009
Highlights and Analysis
RAB members present Dale Smith (Community Co- chair), Fred Hoffman, George Humphreys,
Joan. Konrad, Jinn. Leach, Jean Sweeney, Jinn Sweeney, and Michael John Torrey; Marsha
Pendergrass facilitated the meeting, but did not act as chair.
The Navy introduced Mr. Bill McGinnes as its replacement for Mr. Derek Robinson as the
Navy's Lead Rernediation Project Manager (RPM) for Alameda Point. Mr. Robinson vacated the
position to become the Navy's Alameda Point Base Environmental Coordinator (BEC).
The RAB re- elected Ms. Smith to the position of Community Co -chair for another year. Mr.
Humphreys, a past Community Co-chair, was elected vice Community Co- chair.
Rernediation and other field work in progress
o The Navy is continuing to remove and replace radioactively contaminated storm drain
lines arising at Buildings 5 and 400 and discharging into the Seaplane Lagoon. This work
must be completed before cleanup of contaminated sediment in the Seaplane Lagoon
begins. Cleanup of Seaplane Lagoon sediment is scheduled to begin in March 2010.
on December 9, a Davy diver was to have investigated the large concrete block that is
submerged near the northern bulkhead of the Seaplane Lagoon.
o Subsurface groundwater treatment is underway at IR Sites 14 and 27, along the Oakland
Inner Harbor in Northwest Territories and just north of Pier 1, respectively.
The air sparge /vapor extraction system to treat groundwater contaminated with benzene
and naphthalene at Alameda Point CU -5 and FISCA IR Site 2 is operating.
Petroleum- contaminated groundwater treatment operations near the Atlantic Avenue
entrance and near the south end of the western Hangar zone are continuing.
Contaminated soil associated with the former incinerator that was located where Building
459 is now (the Navy Exchange Service Station at the corner of Main Street and west
Tower Avenue) was excavated for off -site disposal.
a An in -situ treatability study for groundwater contamination associated with the oil -water
separator outside Building 163, which is on Orion Street, south of Atlantic Avenue, was
conducted.
Alameda Point Remedi ation Status
Anna -Marie Cook (USEPA) distributed two pie charts: (1) Status of Alameda Point Investigation
and Cleanup December 2009, and (2) Alameda Point Designated Reuse December 2009
(both are attached). Ms. Coop prepared these charts to graphically illustrate for the RAB how
much progress is being made in the CERCLA rerraediation of Alameda Point. The Status chart
shows that CERCLA decisionmaking is complete for 1159 acres of Alameda Point, and for 359
of these acres, remedial actions have been completed. The Reuse chart is designed to illustrate
the degree to which cleanup will permit unrestricted reuse. of 1,229 acres outside of the Fed to
RRI, 440 Nova Albion Way, Suite 1, San Rafael, California 94903 415.902.3123 fax 815.572.8600 Agenda Item #4-
ARR
01-06-2010
Page 2 of 4 Alameda Point RAB Meeting, December 3, 2009
January 6, 2010 Highlights and Analysis
Fed transfer parcels, 88 percent, all except 150 acres, is or will be clean enough to allow
residential reuse.
OU C, Plume 4 -1
Plume 4 -1 is a zone of solvent contaminated groundwater near Alameda Point's East Entrance,
south of Atlantic Avenue and north of Building 360. The contamination locally extends to 70
feet below ground surface and is believed to be the result of undocumented spillage from a
railroad spur. The Navy will conduct a pilot test of in -situ chemical remediation of Plume 4 -1.
An earlier attempt to treat Plume 4 -1 using in -situ heating was unsuccessful, because AP &T
infrastructure nearby prevented raising the underground temperature high enough. This is
unfortunate, because the Navy used in --situ thermal treatment quite successfully with similar
contamination beneath Building 5.
The Strategic Environmental Research and Development Program (SERDP), the DoD's
environmental science and technology program., in conjunction with. the University of Florida
and Purdue University, plans to undertake an extensive research project simultaneously with the
Navy's pilot test at Plume 4 -1. If successful, SERDP will develop information that can be used to
more effectively and more efficiently remediate solvent contaminated groundwater at Alameda
Point and globally.
Building 400 Radiolo icall ontarninated Sewer Line
The Navy announced that it likely will abandon in place a sewer line beneath the floor slab of
Building 400, citing threats to the structural integrity of the building if it were to be removed.
RAB Member Jim Leach, P.E., a structural engineer, voiced doubts about this excuse and asked
that the Navy identify the engineer who vouches for this opinion. The Navy agreed to do so. This
issue is also relevant to the cleanup of a radiologically contaminated sewer line beneath Building
5, where the Navy likewise cites structural integrity of the building as a reason to favor
abandoning the sewer line in pl ace. If these buildings ever were to be torn down, the time and
expense of rernediating the radiological contamination would have to be factored into the
redevelopment plans. The Navy has not yet finalized its abandon -in -place plans for the
radiological contamination beneath either of these buildings, and Dr. Russell will argue
aggressively for addressing this contamination now, rather than in conjunction with
redevelopment.
440 !Nova Albion Way, Sure 1, San Rafael, California 94903 415.902.3123 fax 815.572.8500
Pa 3 of 4
Januar 6, 2010
Alameda Point RAB Meetin December 3, 2009
Hi and Anal
St tu s of Al ameda Poirot I nves t i io ri. an
Cleanup December 2009
59 K. r
I -esti
r v
Remedial Invest'
Feasibilit Studies
ROD5
R l rr.nd;-ri I Desi
a fie Redl a I cacti -on U nde. rwa-
C E RL".LA ACt is ins Com pI ete
440 Nova Albion Wa Suite 1, Son Rafael, California 94903 415.902.3123 fax 815.572.8600
Page 4 of 4
January 6, 2010
Alameda Point RAB Meeting, December 3, 2009
Highlights and Analysis
Al a m e d a Poi nt Des ignated Reuse Decemb a r 2009
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440 Nova Albion Way, Suite 1, San Rafael, California 94903 415.902.3123 fax 815.572.8600
UNAPPROVED
MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND
PUBLIC UTILITIES BOARD (PUB) MEETING
TUESDAY- DECEMBER 15, 2009- -6:30 p.m.
Mayor Johnson convened the Special Joint Meeting at 6:30 p.m.
ROLL CALL Present: Councilmembers deHaan, Gilmore,
Matarrese, Tarn, and Mayor Johnson; Board
Members Gallant, Hamm, Holmes, McCahan,
McCormick 10.
Note: Board Member Hamm was present via teleconference from
Chattanooga Marriott at the Convention Center, Two Carter Plaza,
Chattanooga, Tennessee.
Absent: None.
The Joint Meeting was adjourned to Closed Session to consider:
09- CC/PUB Conference with Legal CoL
54956. 9) Significant Exposure to
Subdivision (b) of Section 54956.91
Communication Services, Inc. v. City of
High Income opportunity Fund, et a v
Bernard Osher Trust v. City of Alameda,
Lnsel Existing Litigation
Litigation Pursuant to
Name of Cases: Vectren
Alameda; Nuv een Municipal
City of Alameda, et al;
et al.
09- CC Conference with Labor Negotiators; Agency negotiators:
Karen Millis and Joe Miley; Employee organizations: All Bargaining
Units.
Following the Closed Session, the Special. Meeting was reconvened
and Mayor Johnson announced that regarding Existing Litigation the
City Council and PUB received a briefing from Legal counsel on the
status of the litigation and provided direction regarding
litigation strategy.
Mayor Johnson called a recess at 7 :30 p.m. and reconvened the
Closed Session at 9:45 p m.
Following the Closed Session, the Special Meeting was reconvened
and Mayor Johnson announced that regarding Labor the City Council
received a briefing on the status of negotiations.
Special Joint Meeting
Alameda City Council and 1
Public Utilities Bcard
December 15, 2009
Adjournment
There being no further business, Mayor Johnson adjourned the
Special Meeting at 11:00 p.m.
Respectfully submitted,
Zara Weisiger
City clergy.
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting
Alameda City Council and 2
Public Utilities Board
December 15, 2009
UNAPPROVED
MINUTES OF THE REGULAR CITY COUNCIL MEETING
TUESDAY DECEMBER 15, 2009 7 :30 P.M.
Mayor Johnson convened the Regular Meeting at 7:37 p.m.
ROLL CALL Present: Councilmembers deHaan, Gilmore,
Matarrese, Tam, and Mayor Johnson 5.
Absent: None.
AGENDA CHANGES
09- Mayor Johnson announced that Resolution No. 14408
paragraph number, 09- would be addressed after Special orders
of the Day.
PROCLAMATIONS, SPECIAL ORDERS O F THE DAY AND ANNOUNCEMENTS
09 Presentation on East Bay Regional Park District (EBRPD)
Oil Spill Response at Crown Beach.
John Escobar, EBRPD Assistant General Manager, gave a Power Point
presentation.
In response to Mayor Johnson's inquiry about the amount of oil
recovered, Mr. Escobar stated out of the 40 gallons spilled, an
estimated 152 gallons were recovered from the water, which is
probably as good as possible, the conditions on the Bay were
excellent for water skimming; noted the amount recovered does not
include the amount recovered from the shoreline.
Mayor Johnson thanked EBRPD for doing an excellent job.
Councilmember Matarrese inquired whether people walking barefoot on
the beach would pick up oil on their feet, to which Mark Ragatz,
EBRPD Shoreline Manager, responded very little.
In response to Vice Mayor deHaan's inquiry regarding cleanup costs,
Mr. Escobar stated agencies track costs; the damage assessment
process could take years; money goes -into shoreline projects once
the damage amount is determined; however, the projects are not
necessarily =n the area where the damage occurred.
In response to Councilmember Tam's inquiry regarding fishing, Mr.
Ragatz stated Fish and Game conducted tests; the shoreline just
reopened for crabbing and muscle collecting; the fisheries reopened
two weeks ago; there were no adverse impacts to crabs or muscles.
Regular Meeting
.Alameda City Council
December 15, 2009
Mayor Johnson inquired whether affected public entities could make
claims.
The City Attorney responded there is a process for submitting
claims; stated the City has done so in the past; that she is not
aware of any damages in this particular event.
Mr. Escobar noted private businesses that lost business due to the
spill could submit claims.
Mayor Johnson stated the public should be made aware; the City
should submit a claim if any resources were used.
REGULAR AGENDA ITEM
09- Resolution No. 14408 "Appointing Ian M. Ccuwenberg as a.
Member of the Housing Commission." Adopted.
Councilmerrber Matarrese moved adoption of the resolution.
Vice Mayor deHaan seconded the motion, which carried by unanimous
voice vote 5.
The City Clem administered the oath of Office and presented Mr.
Couwenberg with a certificate of appointment.
Mr. Couwenberg thanked the Council for the opportunity to serve on
the Housing Commission.
CONSENT CALENDAR
Mayor Johnson announced that the recommendation to accept the
Annual Report [paragraph no. 09- and recommendation to adopt
plans and specifications and authorize a call for bids for the
Webster Street /Wilver iilie" Stargell Avenue intersection project
[paragraph no. 09- were removed from the Consent Calendar for
discussion.
Councilmember Gilmore moved approval of the remainder of the
Consent Calendar.
Vice Mayor deHa.an seconded the motion, which carried by unanimous
voice vote S. [Items so enacted or adopted are indicated by an
asterisk preceding the paragraph number.]
*09- Minutes of the Special and Regular City Council Meetings
held on November 17, 2009, and the Regular Meeting held on December
1, 2009. Approved.
Regular Meeting
Alameda City Council 2
December 15, 2009
*09- Ratified bills in the amount of $3,023,008.98.
*09- Recommendation to Accept the Special Tax and Local Bond
Measure Annual Report. Accepted.
Recommendation to Accept the Police and Fire Services Fee
Report. Accepted.
09- Recommendation to Accept the Annual Report for the Public
.Art Fund as Required by the Public Art Ordinance.
In response to Councilmember Matarrese's inquiry regarding
administrative costs, the Planning Services Manager stated the
amount is the cost for staff to support the Public Art Commission.
Councilmember Matarrese inquired whether money would be spent on
art; stated that he does not recall seeing the Public Art Plan,
which is supposed to be updated annually.
The Planning Services Manager responded there have been discussions
regarding updating the Plan and the Public Art ordinance; stated
Commissioners are working to identify a piece of public art, but
are having trouble finding a location.
Councilmember Matarrese inquired whether the ordinance requires an
Annual Plan, to which the Planning Services Manager responded that
he would have to check.
Councilmember Matarrese questioned why the fund is being dram down
without producing public art.
Mayor Johnson stated that she does not recall that staffing was to
be paid for out of the Public Art Fund.
The Interim City Manager stated Community Development staffs the
Commission; staff time would have to be charged to a fund that has
challenges; the ordinance requires reporting out on the cash in the
fund; Council can request that more details be provided.
Councilmembers Matarrese stated the fund is being drawn down
without delivering art.
Councilmember Tam inquired whether staffing costs would still occur
with or without art projects, to which the Planning Services
Manager responded in the affirmative.
Mayor Johnson inquired whether the issue would be reviewed, to
Regular Meeting
Alameda City Council 3
December 15, 2009
which the Interim City Manager responded in the affirmative.
Mayor Johnson stated money is available; providing some art would
be nice.
Councilmember Matarrese moved approval of the staf f reco rmenda Lion
with direction that the Interim City Manager find out what is
supposed to happen [as required by the ordinance] and return to
Council with an update.
Mayor Johnson stated [the motion should include] that the Public
Art Commission should look for a project.
Councilmember Matarrese agreed to amend the motion.
Vice Mayor deHaan seconded the motion with a caveat noting that
staff is reviewing all Boards and Commissions; inquired when the
review would carne forward.
The Interim City Manager responded the matter probably would be
addressed in February.
On the call for the question, the motion carried by unanimous voice
vote 5.
*09- Recommendation to Conduct the Affordable Housing
Ordinance Annual Review Consistent with Section 27 -1_ of the Alameda
Municipal Code and California Government Code Section 66001 and
.Accept the Annual Report. Accepted.
09- Recommendation to Adopt Flans and Specifications and
Authorize a Call for Bids for the Webster Street/wilver "Willie"
Stargell Avenue Intersection Project Landscape and Irrigation
Improvements, No. P.W. 06- 09 -18.
The City Engineer gave a brief presentation.
Councilmember Matarrese stated the bid is for landscaping and
irrigation; inquired whether the project is using bay friendly
landscaping that does not require irrigation.
The City Engineer responded the Bay Friendly Guidelines were
followed; stated the required number of points was achieved;
irrigation is used to establish plants; all plants are bay
friendly.
in response to Councilmember Matarrese's inquiry about whether the
irrigation would be temporary, the City Engineer stated the
Regular Meeting
Alameda City Council 4
December 15, 2009
irrigation remains in the event plants die.
Councilmember Tam noted the plants would be drought tolerant.
Councilmember Matarrese moved approval of the staff recommendation.
Councilmember Tam seconded the motion, which carried by unanimous
voice vote 5.
09- Recommendation to Adopt Plans and Specifications and
Authorize a Call for Bids for the Buena Vista Avenue Street
Rehabilitation Project, No. P.W. 02 -0 9 -0 5 Accepted.
*09- Recommendation to Accept the Cork of Ranger Pipelines,
for the Alameda Municipal Power/Webster Street Joint Trench and
Utility Relocation Project, No. P. W. 08-08-23. Accepted.
Recommendation to Accept the Work of Harty Pipelines,
Inc., for Fernside Boulevard Sewer Rehabilitation, Thompson Avenue
to High Street, No. P.W. 03- 09 -09. Accepted.
*09- ordinance No. 3013 "Amending ordinance No. 1277 N.S., to
Rezone Approximately 48 Acres Located at 1501 and 1523 Buena Vista
Avenue (Encinal Terminals and Del Monte Building APNs 072-
038200200, 072 038200400, 072. 038200300, 072 038201000, 072-
038200500, 072-038200900 072 038300100, 072 038300200 and 072-
038300300, from M -2 General Industrial (Manufacturing) District to
M -X Mixed Use Zoning Designation." Finally passed, and
*09- A ordinance No. 3014 "Amending Municipal code Section 30-
4.20 of Article I Zoning Districts and Regulations) of Chapter XXx
(Development Regulations) by Adding Subsection 30- 4.20(j) to the M-
X Mixed Use Planned Development District Zoning Regulations to
Allow for Application for Interim Use Permits Under certain
Conditions." Finally passed.
CITY MANAGER COMMUNICATIONS
09- Presentation on Library Branch Upgrades (Measure 0).
Chris Noll, Noll Tam, gave a Poorer Point presentation.
Mayor Johnson inquired what things would have been included were it
not for budget issues.
Mr. Nall responded that he was concerned about the budget at first;
however, the economic crisis has been good for the project,
everything on the list has been included; doubling the size of the
Regular Meeting
Alameda City Council 5
December 15, 2009
branches is one desirable thing that would be well above budget;
all priority items have been included.
Mayor Johnson stated greater access to technology was one of the
goals; inquired whether computers would be added and whether the
cost is part of the budget.
Mr. Noll responded the number of computers is increasing; stated
that he does not recall it the amount is included in the budget.
In response to Mayor Johnson's inquiry about items that could be
completed in the event the project comes in under budget, Mr. Noll
stated landscaping around the buildings would be a great
improvement, which was not included in the budget.
Vice Mayor deHaan inquired how many new computer work satiations
would be installed [in the West End branch].
Mr. Noll responded the number of computers would increase from two
to twelve.
Councilmember Gilmore inquired whether the number of books would
decrease, to which Mr. Noel responded in the affirmative.
Councilmember Gilmore inquired where the books would go; further
inquired whether a study was completed to determine what books
would best serve the population that uses the branch.
The Library Director responded the strategic planning process
included focus groups; stated the process showed that service
needed to be refocused to serve children, teens, seniors and
families; collections are being reduced accordingly; most of the
collections are being transferred to the Main Library; adults felt
books could be requested on .line and held for pick up, rather than
being on the shelf; materials have already started to be shifted;
more people space was requested.
Mayor Johnson stated the trend seems to be for more people space
and transferring books to be stored off site.
Councilnember Tam stated the contingency cost is about 17.7%;
inquired what are the soft costs and whether Public Works staff
activities would be charged to the fund.
Mr. Noll responded soft costs include staff costs, construction
management, inspections, permit fees and design support; stated the
contingency is .included for unknown factors; the building is old; a
15% to 20% contingency is appropriate and reasonable.
Regular Meeting
Alameda City Council 6
December 15, 2009
In response to Councilmember Tam' s inquiry regarding which city
departments would charge to the project, the city Engineer stated
Public Works is managing the contract with boll and Tam and has
been and will continue to have charges; administrative costs will
occur during construction; most inspections will be done through
the Community Development Department.
Mayor Johnson requested a break down of the amounts departments are
charging; inquired whether a private construction manager was
considered.
The City Engineer responded hiring a private construction manager
would cause costs to increase; stated on small projects, the Public
Works Department costs are 7° to 8% and outside consultants are
15%.
Mayor Johnson inquired whether the percentages reflect the current
market, to which the City Engineer responded in the affirmative.
The Public Works Director noted permit fees cover building
inspection costs
Mr. Noll continued his presentation on the Bay Farm Island branch.
Vice Mayor deHaan inquired whether uses were reviewed for the
adjacent part of the building that is used by the Recreation and
Parks Department.
Mr. Noll responded the occupancy is completely separate; stated the
library does not have use of the space.
The Library Director responded Ley Park has Tiny Tots
programs and classes are held at the same time the library is open;
stated the use was not reviewed.
Councilmember Matar rese stated that he appreciates that the project
is now moving forward quickly; that he is anxious for branch
improvements to be completed; inquired whether cork flooring was
considered for the Bay Farm Island branch and why carpet was
selected.
Mr. Noll responded the carpet selected is very tough and can be
cleaned; stated carpet tiles allow ruined tiles tc be replaced; the
carpet is versatile and cost effective; cork is being used at the
West End branch for historic purposes.
Councilmember Matarrese inquired whether the issue could be
Regular Meeting
Alameda City Council 7
December 15, 2009
evaluated.
The Library Director responded the matter was reviewed; stated the
Bay Farm. Island branch has concrete slab and would not have as much
insulation as the West End branch; sand is tracked in from the
playground; sand could grind in and damage a cork floor.
Counci.lme Aber Gilmore stated that she is impressed with how
everyone worked to get the most out of the money; unused money
should go to Landscaping.
Mayor Johnson concurred; stated Council should set landscaping as a
priority.
Speaker: Christopher Buckley, Alameda Architectural Preservation
Society.
Mayor Johnson requested. Mr. Buckley's comments on the shelving at
the West End branch be addressed.
Mr. Noll stated there was not a gray to be ADA compliant and save
the narrow, tight shelving behind the existing service desk;
shelving on the columns is being preserved; the character is being
retained.
Mayor Johnson stated there is a goal to make more room for people
in the library.
Mr. Noll noted the shelving at the entry is also being removed
because it is not very functional and takes up too much room.
In response to Mayor Johnson's inquiry regarding Mr. Buckley's
lighting concerns Mr. Noll. stated the original fixtures were strip
fluorescents, were probably a result of value engineering, were not
in the character of the building and have been replaced; the
fixtures selected are more of the era.
Mayor Johnson inquired whether Mr. Noll does not believe the
lighting is too modern, to which Mr. Noll responded the .lighting
has an art deco f lavor.
Mayor Johnson inquired when the building was constructed, to which
Mr. Noll responded 1933.
Coun.cilmember Gilmore inquired whether the entrance area would have
Low walls, to which Mr. Noll responded in the affirmative.
Mayor Johnson stated early pictures show there was more space;
Regular Meeting
Alameda City Council 8
December 15, 2009
inquired whether shelving was added over the years, to which. Mr.
Noll responded in the affirmative.
In response to vice Mayor deHaan's inquiry regarding shelving
changes, Mr. Noll stated original shelving eras just around the
building perimeter.
The Library Director stated original shelving covered by metal
shelving would be uncovered; more original shelving would be used.
Councilmember Matarrese stated due diligence has been taken in
being sensitive in the design of the building; the project is to
meet the needs of the .library today and is not a preservation
project; that he is satisfied that the project is going in the
right direction.
In response to Councilmember Gilmore's inquiry about whether
computers would be wired or WI -Fi, the Library Director stated both
would be available at both branches.
09- Measure B Ballot Initiative: City Council. Referral
Update.
The Interim City Manager announced that a Joint Meeting with the
School Board would be held on January 5, 2010.
REGULAR AGENDA ITEMS
09- Introduction of Ord. _.nance Amending the Alameda Municipal
Code by Amending Subsection 8 -7.8 (Leaving Vehicle on Street in
Excess of Seventy -Two Fours); Amending Subsection 8 -7.9 (Heavy
Commercial. Vehicles); Amending Subsection 8-7.10 (overnight Parking
of Large vehicles); and Adding Subsection 8 -7.11 (Trailers and
Other Non- vehicles and Select Vehicles Prohibited) Prohibiting the
Parking of Recreational vehicles and Trailer Coaches on City
Streets. Introduced.
The Police Lieutenant gave a brief presentation.
In response to Mayor Johnson's inquiry regarding new requirements
for parking heavy co=ercial vehicles] on private property, the
Police Lieutenant stated said parking is eliminated.
Councilmember Gilmore inquired whether boats on trailers could
still be parked on driveways, the Police Lieutenant responded in
the affirmative.
In response to Councilmember Matarrese's inquiry regarding parking
Regular Meeting
Alameda City Council 9
December 15, 2009
I
n garages, the Police Lieutenant stated commercial vehicles are
specified in the Health and Safety Code and vehicle code; said
vehicles should be parked in Commercially zoned districts only.
Councilmember Gilmore inquired whether the process for ticketing
abandoned vehicles is complaint driven; stated people going on
vacation might have to park in front of their house and should not
be towed.
The Police Lieutenant responded officers self- initiate when
vehicles look very blighted; stated other cases are Called in by
neighbors; officers have discretion when responding; in 2008, there
were 3,200 reports, 2,438 vehicles were marked and only 106 were
towed.
Counc.ilmember Tam inquired whether the City is fairly Casual and
does not require that people going on vacation obtain a placard or
residential parking permit.
The Police Lieutenant responded the City is quite reasonable and
does not have placards; stated if people call before leaving, the
Traffic Sergeant suggests that neighbors be notified and someone be
asked to move the car.
Mayor Johnson stated the process should not be complaint driven;
the City should be fairly aggressive once new regulations are
implemented; there are many clunkers on Clement avenue,
The Police Lieutenant noted that sometimes vehicles can be toured
immediately for other reasons, such as expired plates, flat tires
or oil leaks.
Mayor Johnson inquired whether new regulations require all vehicles
to be moved one mile, to which the Police Lieutenant responded in
the affirmative.
Mayor Johnson inquired whether the fine could be increased in the
event of multiple occurrences.
The Interim City Manager stated the matter would be addressed as
part of the annual master fee resolution revision.
The Police Lieutenant continued the presentation..
Mayor Johnson inquired whether the Police Department would not have
to worry about prohibited vehicles being moved and Could just issue
a citation, to which the Police Lieutenant responded in the
affirmative.
Regular Meeting
Alameda City Council 10
December 15, 2009
In response to Mayor Johnson's inquiry regarding driveway parking
requirements, the city Attorney stated the ordinance prohibits
boats and recreational vehicles on City streets; requirements can
be added to only allow said vehicles to be parked in garages or
behind fences.
Mayor Johnson inquired whether citations could be issued.
The City attorney responded in the affirmative; stated code
Enforcement dears with the issue.
In response to Mayor Johnson's inquiry about shifting
responsibility to the Police Department, the City Attorney stated
the matter becomes a warrant issue.
The Interim city Manager stated the matter could be reviewed.
Mayor Johnson stated the process should expeditious.
Councilmem.ber Gilmore stated changing the driveway 20 -foot
requirement was discussed; the issue should be reviewed and brought
back.
Mayor Johnson stated that she concurs; parking personal vehicles
should be permitted, but boats, motor homes or trailers should not
be allowed.
Councilmember Gilmore stated neighborhoods are impacted by street
parking; making the change soon would help get cars off the street.
Councilm.ember Matarrese noted a trailer full of junk was parked
next to Mastick for creeks; other trailers have been parked on
Clement Avenue for creeks; one was moved to Triumph and Independence
Drives and has been there for four days; a trimaran has been on
Independence Drive for three weeks.
Mayor Johnson stated written enforcement priorities need to be set
for code Enforcement to ensure resources are being used for the
most egregious cases.
The Interim city Manager stated staff would address the issue;
noted staff is working to make revisions to the Municipal code.
Speaker: Michael John Torrey, Alameda.
Councilmember Tam stated staff is being asked to do more with less;
the fine should be structured to cover increased workload costs.
Regular Meeting
Alameda City Council
December 15, 2009
Mayor Johnson stated the ordinance changes might save time.
Councilmember Tarn stated the public needs to be made aware of the
changes.
The Interim City Manager stated staff would get the word out in the
paper and on the website.
Mayor Johnson suggested there be a tiro -creek notice period, followed
by two weeks of issuing warnings and then, the Police should begin
aggressive enforcement.
Councilmember Matarrese moved introduction of the ordinance.
Nice Mayor deHaan seconded the motion, which carried by unanimous
voice vote S.
ORAL COMMUNICATIONS, NON AGENDA
09- Michael John Torrey, Alameda, wished everyone a Merry
Christmas.
09- David Strait, Alameda, submitted comments; discussed
staff.
09- Robb Ratto, Park. Street Business Association, discussed
staff.
COUNCIL REFERRALS
09- consider Closing City Administrative Offices at Noon on
December 24, 2009 and December 31, 2009.
Councilmember Gilmore moved approval of closing City Administrative
Offices at noon on December 24, 2009 and December 31, 2009.
Councilmember Matarrese seconded the motion, which carried by
unanimous voice vote 5.
09- consider Development of an ordinance that Mould Require
24 -Hour, On -Site Management of Multi--Family Residential Buildings
that contain at Least a Certain Number of Units.
Mayor Johnson stated council should consider establishing a
requirement for on site managers for apartment complexes of a
certain size; that she is not sure ghat size should be selected;
the Fife Department receives all kinds of maintenance calls; the
Regular Fleeting
Alameda city council 12
December 15, 2009
issue should be reviewed for the safety of residents.
Councilmember Gilmore stated the Community Development Department
created a list of complexes when working on the soft story
ordinance; the list would provide an idea of the number of
structures, which would be a good place to start.
Councilmember Matarrese stated getting a report back from staff
would be worthwhile; the report should indicate costs; costs need
to be weighed against benefits; sometimes health, safety and
maintenance issues end up costing the City money.
Vice Mayor deHaan stated that he would like to see if there Is a
correlation between calls being placed and having on site
management.
Mayor Johnson stated a resident sent an e- -mail regarding a complex
on Buena vista Avenue; there are issues related to general
maintenance and oversight, not just Police and Fire calls.
Councilmember Tam stated that she has received calls from Crolls
Apartment residents; the building has problems due to an absentee
landlord; the Rent Review advisory Committee RRAC hears said
issues; that she would Like the RRAC to provide input; the State
has complex tenant and landlord lags; that she does not want
unintended consequences if the platter goes forward.
Councilmember Gilmore stated that she would like staff input on
enforcement; questioned whether managers would have to register
each building.
The Interim City Manager stated other cities ordinances could be
reviewed.
COUNCIL COMMUNICATIONS
None.
ADJOURNMENT
There being no further business, Mayor Johnson adjourned the
meeting at 9:38 p.m.
Respectfully submitted,
Lara We.isiger
City Clerk
Agenda for meeting was posted in accordance with the Brown Act.
Regular Meeting
Alameda City Council 13
December 15, 2009
CITY of AL ED
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Lisa Goldman
Deputy City Manager
Date: December 30, 2009
Fie: List of warrants for Ratification
This is to certify that the claims listed on the attached check register and shown below have been
approved by the proper officials and, in my opinion, represent fair and just charges against the City in
accordance with their respective amounts as indicated thereon.
Check Numbers Amount
224742 225994
$2,4281482.47
EFT 770
$81 ,082.49
EFT 771:
$74,958.51
EFT 772
$21, 020.72
EFT 773
$41, 380.04
EFT 774
$83.50
EFT 775
$163.50
EFT 776
$115953.50
EFT 777
$25,508.51
EFT 778
$113953.50
EFT 779
$17,084-30
Void Checks:
224813 ($550.00)
224847 ($11 9.12)
GRAND TOTAL
Respectfully submitted,
Deputy City Manager
Council Warrants 0110512010
$2,712,971-89
BILLS #4 -B
11512010
CITY OF ALAM EDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: January 0, 2010
Re: Adopt the Legislative Program for 2010
BACKGROUND
Many cities and counties adopt a legislative program annually to guide the agency's
legislative advocacy efforts during the year. Adoption of such a program enables both
the City Council and staff to react quickly to most legislative issues as they arise and
ensures that there is a formal City position on a variety of legislative matters.
DISCUSSION
The City Council last adopted a legislative program in January 2000. That program,
which was shared with the City's state and federal representatives, guided City Council
and staff advocacy efforts during the year. The issues included in this year's program
are primarily those that the League of California Cities is tracking, but they also include
other matters that have arisen in the Legislature and Congress in the recent past and
can be expected to resurface in the future. Issues that develop mid -year .that are not
covered by the legislative program will be brought back for City Council consideration as
needed.
In order to provide staff with the flexibility to respond quickly to legislative alerts from the
League of California Cities, the California Redevelopment Association, and other local
government advocates, the recommended legislative program contains an overarching
statement of support for local control as well as positions on broad government- related
issues.
Legislative Program:
General Principle
The City of Alameda opposes any legislation or regulations that preempt
local authority, negatively affect the City's budget, or impose unfunded
mandates on the City. The City supports the use of incentives to encourage
local government action, rather than the imposition of mandates.
City Council
Agenda Item #4 -C
01 -®6 -10
Honorable Mayor and
Members of the city council
Revenue and Taxation
January 0, 2010
Page 2 of 8
Fiscal Reform: Since 1992, the State has drained more than $40 billion of local
property taxes from cities, counties, and special districts. According to the League of
California Cities, the State took $52,434,482 from the city of Alameda between 1991
and the end of FY07 -08. Even in years of budget surpluses, the State has used local
monies to finance its constitutional funding obligation to public education, allowing it to
increase State general fund spending for other programs at the expense of vital local
services.
The passage of Proposition 1A on the November 2004 ballot guaranteed the City some
measure of protection against future State raids. Under the terms of Proposition 1A,
however, the State can declare a fiscal emergency and take local revenues, twice within
a ten -year period and providing prior loans have been repaid.
In passing its FY09 -10 budget, the State declared a fiscal emergency and took $1.9
billion in local government property taxes, including close to $2.3 million from the city of
Alameda. Because the city is participating in a State financed securitization program
through an organization called California communities in which the funds are taken by
the State and restored by California Communities the same day, the city is not actually
losing any funds. However, the City's community Improvement Commission is losing
approximately $4.4 million in redevelopment funds this year and an additional $900,000
to $1 million next year as part of the State's $2.05 billion takeaway of redevelopment
funds.
Despite decimating redevelopment agencies and essentially using City property taxes
as revolving loan funds, the State continues to face massive deficits. In November, the
Legislative Analyst's office estimated that the State now faces a $20.7 billion gap
between revenues and expenditures over the next 18 months. That figure includes $0.3
billion this fiscal year and an additional $14.4 billion in FY10 -11.
Many of the one time solutions the Governor and Legislature used this year to balance
the budget, such as accelerating the collection of payroll taxes and postponing the last
payday for state workers in the current fiscal year until the first day of the next fiscal
year, are no longer available. In addition, the State is facing federal maintenance -of-
effort requirements for certain education, health, and social service funding, as well as a
lawsuit challenging the constitutionality of the redevelopment takeaway.
With the State's continuing structural budget deficit, it will again be critical that the City
oppose efforts by the State to balance its budget by taking local funds, including
property taxes, redevelopment monies, and gas tax funds. To that end, a coalition of
cities, redevelopment agencies, transit operators, and business and labor organizations
is sponsoring an initiative to protect local revenues for vital local services entitled `The
Local Taxpayer, Public Safety, and Transportation Protection Act of 201 0."
Honorable Mayor and January 0, 2010
Members of the city council Page 3 of 8
If passed by the voters in November 2010, the measure would prohibit the State from
taking, borrowing, or redirecting local taxpayer funds dedicated to public safety,
emergency response and other vital local government services. It would also close
loopholes to prevent the taking of local taxpayer funds currently dedicated to cities,
counties and special districts and revoke the State's authority to borrow local
government property tax funds or divert local redevelopment funds. Finally, the initiative
would prevent the State from borrowing, taking, or redirecting transportation and public
transit funds such as the sales tax on gasoline (Proposition 42 funds) and the Highway
User Tax on gasoline funds. The initiative's sponsors have until May 17, 2010, to
gather the 094,354 signatures required to place the measure on the November 2010
ballot.
Finally, organizations like the Bay Area council and California Forward are considering
additional measures, including the calling of a Constitutional Convention, to address
State governance and fiscal reform. While the City is supportive of such reform efforts
in general, staff recommends that the city continue to monitor the various efforts and
forego taking a position until such time as the measures, and their implications, have
been reviewed by the League's Board of Directors.
Lower threshold for local special taxes: Local governments cannot easily raise
revenues. Taxes to fund specific, important services, such as park and street
maintenance, public safety, and library hours must be approved by a two- thirds majority
of the voters. This high vote requirement makes it extremely difficult for many cities to
raise needed monies. The City therefore supports a constitutional amendment to lower
the threshold for approval of local taxes to either 55% (the sane requirement schools
now face) or to a simple majority.
E- commerce: Sales of goods and products over the Internet pose a serious threat to
the City's overall sales tax revenue base. At a minimum, the Legislature should enact
legislation to close the loophole in current law that allows corporations with a physical
presence, or nexus, in California to evade their sales and use tax obligations by setting
up related web -based businesses based outside California.
Homeland Security and Public Safety
Reimbursement Since the events of September 11, cities have had to assume
additional staffing and equipment costs for emergency preparedness and public safety.
Although local governments are usually the first to respond in cases of natural disasters
and acts of terrorism, they receive little financial and technical assistance from the State
and federal governments. The city supports legislation to provide resources for
emergency planning, training, exercises, and equipment for emergency workers.
COPS Funding: The city supports funding for the citizens' option for Public Safety
(COPS) program, which provides monies, on a population basis, to local law
enforcement agencies to provide enhanced public safety services. Funds can be used
for salaries and benefits, or for technology, training, and other frontline law enforcement
Honorable Mayor and January 0, 2010
Members of the City Council Page 4 of 8
purposes. The City uses COPS money for technology and trainin g purposes not
p
already budgeted in the General Fund.
Interoperability: The City is a member of the East Bay Regional Communications
System Authority, a Joint Powers Authority established to build and operate a
coordinated public safety communications system in Alameda and Contra Costa
Counties. The City supports legislation to provide funding for such systems to ensure
that public safety agencies can communicate with each other during an emergency.
SpaylNeuter Laws: The City supports legislation to encourage spaying and neutering
of domestic cats and dogs in order to reduce overpopulation in animal shelters. A bill
introduced last year would have prohibited a person from owning a cat or dog that is
over six months old unless the animal had been spayed or neutered or the person had a
permit to own an intact animal. The bill exempted from the spay /neuter requirement
dogs used by law enforcement, fire agencies, and working dog organizations; as well as
pets owned by licensed breeders and show animals.
Transportation and infrastructure
Lower threshold for approval of transportation sates taxes: The City supports a
constitutional amendment to lower the threshold for approval of sales and use taxes for
transportation purposes. Currently, such taxes must be approved by two- thirds of the
voters. The City supports lowering the requirement to either 55% (the same requirement
schools now face) or to a simple majority in order to provide much needed funding for
transit and transportation infrastructure.
Fuel tax increase: The voters last increased the State fuel tax in June 1990 when
Proposition 111 passed. This measure doubled the State fuel tax to 18 cents a gallon.
Since then, California's fuel tax rate has lost much of its buying power, The City
supports fuel tax indexing or an increase to ensure funding for local street projects and
maintenance.
Base Reuse
Preservation of local interests: The City supports legislation and policies that
preserve Alameda's interests related to base reuse, clean -up, and conveyance.
Land Use
Preservation of local land use authority: The City opposes legislation that would
remove or limit local government land use authority.
Housing elements: The City opposes legislation that penalizes local governments for
noncompliance with their housing element requirements. Proposed penalties have
included loss of gas tax funds and court ordered penalties for noncompliance.
Honorable Mayor and
Members of the City Council
(Employee Relations
January 0, 2010
Page 5 of 8
Mandated employee and retiree benefits: Decisions about health and retirement
benefits should be made at the local level, through the collective bargaining process,
not mandated by the State. Therefore, the City opposes legislation mandating new or
enhanced local employee and retiree benefits because such benefits can impose
financial costs and administrative burdens on local governments.
4850 benefits: Under current law (Labor Code Section 4850), public safety employees
who are totally temporarily disabled by injury or illness on the job are entitled to a leave
of absence at full salary, tax free, for up to one year. The City opposes legislation to
extend that timeframe.
Workers' compensation: The City opposes any new or additional workers'
compensation benefits and supports legislation to further reform the system and lower
employer costs.
Second tier Public Employees' Retirement System (PERS) benefits: Existing lair
allows a CaIPERS local contracting agency to amend its contract with CaIPERS in order
to create a second tier of benefits, subject to certain restrictions. The second tier can
only apply to employees who are hired after the contract effective date or who change
membership classification after the contract amendment date. Existing law also
prohibits local agencies from amending their contracts with CaIPERS to reduce
employee benefits for existing employees. however, a second tier, which applies to
prospective employees only, may provide a lesser or different level of optional benefits
than exists for employees in the first tier. The City opposes legislation to eliminate a
local contracting agency's ability to reduce or modify benefits for new employees of the
agency.
Pension reform Employer costs for the State's defined benefit retirement system
(CalPERS) have increased significantly in recent years. The Governor and the
Legislature are exploring various means of achieving cost control and budget certainty.
The City supports pension reform, provided that it achieves savings without imposing
additional costs.
Retiree medical: As a result of a Governmental Accounting standards Board (GASB)
change, local agencies are now required to account for their liability for retiree medical
benefits, also known as other Post Employment Benefits (OPEB). Instead of
accounting for these benefits on a pay -as- you -go basis, which is what many local
governments do now, agencies must report their annual OPEB costs and their unfunded
actuarial liabilities for past service costs. The new GASB regulations are intended to
improve transparency in government accounts by making it easier to know ghat the
future liability for OPEB expenses will be for a given government and to assess whether
the government has a strategy for meeting these requirements. The California Public
Employees Retirement System is offering local agencies a program to pre -fund their
Honorable Mayor and January 6, 2010
Members of the City Council Page 6 of S
OPEB obligations. While the City may choose to participate in such a program in the
future, the City opposes any legislation that would make such participation mandatory.
Environment
Energy Efficiency and Conservation Block Grants: The Energy Efficiency and
Conservation Block Grant (EECBG) Program, which was authorized by Congress
several years ago but funded for the first time in 2009, received $3.2 billion in American
Recovery and Reinvestment Act funding for fiscal year 2009. The majority of this
funding, more than $2.7 billion, was distributed through formula grants; the. City of
Alameda received $640,600 from this program. These funds are being used to install
solar panels on the Main Library; expand the Webster Street Smart Corridor; design,
develop, and launch a third -party energy audit training program; conduct energy
efficiency audits of the Alameda Unified School District's facilities; conduct a City
facilities energy audit; and install lighting occupancy sensors at City Hall to ensure that
lights turn off automatically when a space is vacant.
The City supports ongoing funding for the Energy Efficiency and Conservation Block
Grant program, which is enabling California cities to implement energy conservation and
greenhouse gas emissions reduction projects and initiatives to meet the State's
aggressive emissions reduction goals, create jobs, and foster economic growth in the
renewable energy sector.
Recycling: The City supports continuation of existing Source Reduction Recycling
Act (AB. 939) waste diversion requirements. The City also supports diversion
measurement and reporting improvements that do not adversely impact the assessment
of compliance efforts made by local jurisdictions. Local jurisdictions should. be
considered in compliance with AB 939 goals if they have met the waste. diversion g oals
or if they are making a good faith effort to implement applicable Source Reduction and
Recycling Element (SRRE) programs.
Climate protection: The City supports legislation and policies that assist local
governments in reducing global warming pollution levels. These efforts may include
reducing dependence on fossil fuels, developing alternative energy resources and fuel
efficient technologies, and implementing sustainable practices such as transit friendly
development.
Polystyrene foam: The City of Alameda supports legislation to ban the use of
polystyrene foam disposable food service containers. Such containers have already
been banned in over 100 cities nationwide, including Alameda, San Francisco, Oakland,
Berkeley, Emeryville, and Millbrae.
Local autonomy: The City opposes legislation that preempts local planning decisions
regarding solid waste facility siting; preempts local solid waste and AB 939 fee-setting
authority; or imposes taxes or fees on local solid waste programs to fund State
programs not directly related to solid waste management.
Honorable Mayor and January 0, 2010
Members of the City Council Page 7 of 8
Litter control and abatement: The City supports legislation to address litter control
and abatement problems in California, including measures to expand the enforcement
authority of the California Highway Patrol to include enforcement measures for any
vehicle generating litter on public roads; provide for effective enforcement of anti litter
laws; implement a strong statewide anti litter outreach campaign; and provide for
cleanup of littered areas.
Extended producer responsibility or product stewardship: The City supports
legislation such as AB 32 to require manufacturers to assume financial and/or physical
responsibility for the costs of collecting, processing, recycling, or disposing of products
at end -of -life, especially products that create significant economic burdens on local
government for end -of -life management because high volumes of the material exist in
the waste stream, or because the nature of the product makes it difficult to manage in
the current integrated waste management system; including computer, electronic and
other products that incorporate hazardous materials requiring special handling. In
addition, the City supports legislation and education. efforts of the California Product
Stewardship Council in advocating product stewardship, which means whoever designs,
produces, sells, or uses a product takes responsibility for minimizing its environmental
impact through all stages of the product's life cycle. And the producer, having the
greatest ability to minimize impacts, has the most responsibility. Product stewardship
programs have already been implemented in Europe and Canada with many of the
same companies now selling products in California.
Recycled product market development: The City supports legislation encouraging
manufacturers to include post consumer recycled material in their products, and
encouraging state and local government agencies and school districts to purchase
products made with post consumer recycled material, that reduce waste, and that
reduce toxicity of materials that may be discarded or disposed in the future.
Stormwater program funding The City supports legislation that would make it easier
for cities to fund and comply with new and increasingly stringent storm water quality
permit requirements, including adding fees for storm water management programs to
those voter approved exemptions already included in Proposition 218.
Home- generated pharmaceutical waste: Home generated pharmaceutical and
sharps (needle) waste are difficult to dispose of safely and can pose a hazard to waste
haulers and recyclers. For that reason, the California Integrated Waste Management
Board or its successor agency, Department of Conservation, is sponsoring legislation to
require the state Board of Pharmacy to coordinate with other state agencies, local
governments, drug manufacturers, and pharmacies to develop sustainable, efficient
policies and programs to manage pharmaceutical wastes and the disposal of sharps.
The bill would also authorize a pharmacy to accept the return of home generated
pharmaceutical waste and home generated sharps waste. The City supports this
legislation, which would also make local programs, such as the City of Alameda's,
eligible to receive grants to help prevent the improper disposal of these products.
Honorable Mayor and
Members of the City Council
January E, 2010
Page 8 of 8
Single use bags: The City supports legislation that would require retail businesses to
transition from single use bags to reusable bags of non -HDPE plastic material. As part
of any waste reduction strategy, the City will consider implementing local legislation that
would ban all single use bags within the retail industry in Alameda.
FINANCIAL IMPACT
Adoption of the Legislative Program for 2010 will have no impact on the City's budget.
RECOMMENDATION
Adopt the Legislative Program for 2010.
CITY OF AL.AMEDA
Memorandum
To: Honorable Mayor and
Members of the city council
From: Ann Marie Gallant
Interim city Manager
Date: January 0, 2010
Re: Adopt a resolution in Support of the Local Taxpayer, Public Safety and
Transportation Protection Act of 2010
BACKGROUND
A coalition of local government, transportation and transit advocates, including the
League of California cities, recently filed an initiative constitutional amendment with the
California Attorney General. The measure, entitled the Local Taxpayer, Public Safety
and Transportation Protection Act of 2010, would prohibit the State from shifting, taking,
borrowing, or restricting the use of tax revenues dedicated by law to fund local
government services, community redevelopment projects, or transportation projects and
services. The coalition hopes to place this measure on the November 2010 ballot.
DISCUSSION
California's voters have repeatedly passed separate ballot measures to stop State raids
of local government funds, and to dedicate the taxes on gasoline to fund local and state
transportation improvement projects. With the State facing deficits in the tens of billions
of dollars each year, however, the Legislature has increasingly turned to local
governments to balance its budget. In passing its FY09 -10 budget, the Legislature
declared a fiscal emergency and took $1.9 billion in local government property taxes
and $2.05 billion in redevelopment funds. It also shifted funds away from public transit
and proposed the takeaway of funds used to maintain local transportation infrastructure.
As a result of these ongoing raids on local funds, the League of California Cities, the
California Redevelopment Association, the California Transit Association, and the
California Alliance for Jobs have sponsored the Local Taxpayer, Public Safety and
Transportation Protection Act of 2010. If passed by the voters in November 2010, the
measure would:
Prohibit the State from taking, borrowing or redirecting local taxpayer funds
dedicated to public safety, emergency response and other vital local government
services.
Protect dedicated transportation and public transit funds, such as the sales tax on
gasoline (Prop. 42 funds) and the Highway User Tax on gasoline, from State raids.
Cit Council
A Item #4
01-06-10
Honorable Mayor and January 6, 2010
Members of the City Council Page 2 of 2
Prevent the State from redirecting or taking public transit funds.
Prevent the Legislature from taking or directing hove locally imposed taxes such as
parcel tax, utility users, transient occupancy, and sales taxes may be spent.
The initiative's sponsors have until May 17, 2010, to gather the 694,364 signatures
required to place the measure on the November 2010 ballot. The League is asking all
cities to pass resolutions of support before January 22, 2010.
FINANCIAL IMPACT
While there is no financial impact from adopting this Resolution, passage of the initiative
constitutional amendment would protect the City's coffers from future State raids.
RECOMMENDATION
Adopt a Resolution in support of the Local Taxpayer, Public Safety and Transportation
Protection Act of 2010.
Respectfully submitted,
Lisa Goldman
Deputy City Manager
CITY OF AL.AMEDA RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALAMEDA
IN SUPPORT OF THE LOCAL TAXPAYER, PUBLIC SAFETY AND
TRANSPORTATION PROTECTION ACT OF 2010
WHEREAS, California voters have repeatedly and overwhelmingly
passed separate ballot measures to stop State raids of local government funds,
and to dedicate the takes on gasoline to fund local and state transportation
improvement projects; and
0
I WHEREAS, these local government funds are critical to provide the
police and fire, emergency response, parks, libraries, and other vital local
l services that residents rely upon every day, and gas tax funds are vital to
maintain and improve local streets and roads, to make road safety
improvements, relieve traffic congestion, and provide mass transit; and
P a g p
WHEREAS, despite the fact that voters have repeatedly passed
measures to prevent the state from taking these revenues .dedicated. to funding
local government services and transportation improvement projects, the State
Legislature has seized and borrowed billions of dollars in local government and
transportation funds in the past few years; and
WHEREAS, this year's borrowing and raids of local government,
redevelopment, and transit funds, as well as previous, ongoing raids of local
government and transportation funds. have led to severe .consequences, such
as layoffs of police, fire, and paramedic first responders, fire station closures,
stalled economic development, healthcare cutbacks,. delays in road safety
improvements, public transit fare increases, and cutbacks in public transit
services; and
WHEREAS, State politicians in Sacramento have continued to ignore the
will of the voters, and current law provides no penalties when politicians take or
borrow these locally dedicated funds; and
WHEREAS, a coalition of local government, transportation and transit
advocates recently filed a constitutional amendment with the California Attorney
General, called the Local Taxpayer, Public Safety and Transportation Protection
Act of 2010, for potential placement on California's November 2010 statewide
ballot; and
WHEREAS, approval of this ballot initiative would close loopholes and
change the constitution to further prevent State politicians in Sacramento from
seizing, diverting, shifting, borrowing, transferring, suspending or otherwise
taking or interfering with tax revenues dedicated to funding local government
services, including redevelopment, or dedicated to transportation improvement
projects and mass transit.
Resolution ##4 -D OO
Q1 -oG -10
NOW, THEREFORE, BE IT RESOLVED, that the city council of the City
of Alameda formally endorses the Local Taxpayer, Public Safety and
Transportation Protection Act of 2010, a proposed constitutional amendment.
AND BE IT FURTHER RESOLVED, that the city council hereby
authorizes the listing of the city of Alameda in support of the Local Taxpayer,
Public Safety and Transportation Protection Act of 2010 and instructs staff to
fax a copy of this resolution to campaign offices at 010.442.3510.
1, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the council of the city of Alameda in a
regular meeting assembled on the 0th day of January, 2010, by the following
vote to wit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN WITN ESS, WHEREOF, I have hereunto set my hand and affixed the
seal of said city this -nth day of January, 2010.
Lara Weisiger, city clerk
City of Alameda
CITY of ALA EDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: January 0, 2010
Re: Adopt a Resolution Approving a Revised Memorandum of Understanding
Between the International Brotherhood of Electrical Workers and.the City
of Alameda for the Period of January 1, 2009 Through December 18, 2010
BACKGROUND
The proposed Memorandum of Understanding (MOU) is between the City of Alameda
and the International Brotherhood of Electrical Workers (IBEW) for the period of January
1 2009 through December 18, 2010.
DISCUSSION
The City of Alameda labor relations representatives have met in Closed.. Session.with
the Public Utilities Board (PUB) and the City Council to discuss negotiations with the
IBEW. The revised MOU is a resu.It.of. those .negotiations .and falls within the parameters
authorized by the PUB and the City Council the spirit of effective and responsible
negotiation, the membership of the I BEW has approved this .agreement, which does not
include any wage increases during the two -year terra. The MOU does include some
minor language modifications, initiates an alternate workweek schedule, revises the
vacation benefit to a pay period accrual method, and extends the current health benefits
through the term of the MOU.
FINANCIAL IMPACT
The cost for implementation of the health and welfare benefit adjustments for FY09 /10
is approximately $25,213. The funds for this are included in the Alameda Municipal
Power (AMP) FY09 /10 budget for other employee paid benefits.
The cost for implementation of the health and welfare benefit adjustments for FY10/11
is approximately $7,820. The funds for this will be included in the AMP FY10/11 budget
for other employee paid benefits.
City Council
Agenda item #4 -E
01 -06 -10
Honorable Mayor and
Members of the City Council
RECOMMENDATION
January 8, 2010
Page 2of2
Adopt a Resolution approving the revised Memorandum of Understanding between the
International Brotherhood of Electrical Workers and the City of Alameda, for the period
of January 1, 2000 through December 18, 2010.
Respectf y submitted
Karen Willis
Human Resources Director
Approved as to funds and account,
Robert Orbeta
Assistant General Manager, Administration
Exhibit:
1. Memorandum of Understanding between the City of Alameda and the International
Brotherhood of Electrical Workers, Local Union No. 1245 On file in the City Clerk's
Office
CITY OF ALAMEDA RESOLUTION NO.
P
APPROVING REMISED MEMORANDUM OF UNDERSTANDING
BETWEEN
THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS
AND
THE CITY OF ALAMEDA FOR THE PERIOD COMMENCING
JANUARY 1, 2000 AND ENDING DECEMBER 18, 2010
WHEREAS, there has been submitted to this Council a
Memorandum of Understanding between the International Brotherhood of
Electrical Workers (IBEW) and the City of Alameda; and
WHEREAS, the Council of the City of Alameda has fully examined
said proposed Memorandum of Understanding, a copy of which is on file in the
Office of the City Clerk, and thereby finds and determines adoption of said
documents to be in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Alameda that said Council hereby approves and adopts said revised
Memorandum of Understanding.
BE IT FURTHER RESOLVED that the provision of this Resolution
shall supersede any other resolution in conflict herewith.
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the council of the City of Alameda in a
regular meeting assembled on the 5th day of January, 2010, by the following
vote to grit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the
seal of said City this 7th day of January, 2010.
Lara Weisiger, City Clerk
City of Alameda
Resolution #4-E CC
01- 00 -10
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
[Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: January 0, 2019
Re: Adopt a Resolution Approving an Amendment to the Memorandum of
Understanding Between the Management Confidential Employees
Association and the City of Alameda, Extending the Existing
Memorandum of Understanding for One Additional Year
The current Memorandum of Understanding (MOU) between the City of Alameda and
the Management Confidential Employees Association (MCEA) had a term from
January 1, 2005 through December 20, 2008. It was then extended through December
12 2009. MCEA has proposed extending this MOU for one additional year, through
December 18, 2010.
DISCUSSION
In April 2008, MCEA acknowledged the City's fiscal concerns and offered to assist in
finding solutions. In the spirit of effective and responsible negotiation, the membership
of MCEA approved a motion proposing an agreement to extend the MOU for one y ear
through December 12, 2009. In a December 7, 2009 letter to the City Council and the
Interim City Manager (Exhibit 1), MCEA acknowledges the City's continuin g fiscal
concerns and has again offered to assist by recommending that the current MOU be
extended for an additional year without any salary increases. The resulting Amendment
to the Memorandum of Understanding (Exhibit 2) would extend the contract through
December 18, 2010. There would be no across the -board wage increases durin g the
one-year extension period, though the City contribution for 2010 medical insurance
would increase based on the 2010 Kaiser premiums. The City Council must adopt a
resolution in order to approve this Amendment to the Memorandum of Understanding.
BUDGET CONS IDERATIONIFINANCIAL IMPACT
The cost for the i of the health and welfare benefit adjustments for
FY09 /10 is approximately $34,000, of which $10,540 is from the General Fund. The
funds for this are included in the FY09 /10 budget for other employee paid benefits.
City Council
Agenda Item #4 -F
01-06-10
Honorable Mayor and
Members of the city Counci
January 0, 2010
Page 2of2
The cost for the implementation of the health and welfare benefit adjustments for
FY10 /11 is approximately $34,000, of which $10,540 is from the General Fund. The
funds for this will be included in the FY1 0111 budget for other employee paid benefits.
RECOMMENDATION
Adopt a Resolution approving the Amendment to the Memorandum of Understanding
between the Management confidential Employees Association and the City of
Alameda, extending the existing MOU for one year, through December 18, 2010.
Respectf ily submitted
Karen Willis
Human Resources Director
Approved as to funds and account,
Glend J
Interim inan e Director
Exhibits:
1. December 7, 2009 .MCEA Letter to city Council and Interim city Manager
2. A mendment to Memorandum of Understanding Between city of Alameda and
Management and Confidential Employees Association
t of AldmedcV.
December 7, 2009
Mayor Johnson
vice Mayor deHaan
Council Member Gilmore
Council Member Matarrese
Council Member Tarn
Interim city Manager Gallant
.ATTACHMENT I
Dear Mayor Johnson, vice Mayor deHaan, Members of the city council, and
Interim city Manager Gallant:
The Executive Board and Membership of the Management Confidential
Employees Association (MCEA) continues to be committed to working with the
City council and the .city Manager's office to find solutions to the city's ongoing'
fiscal crisis. our membership is involved in the supervision of front. line staff,
while also being directly involved in providing cost- effective. services .and problem
resolution for the community. MCEA members provide. the .day -to -day support
critical to the effective and efficient provision of city services. From this vantage
point, we are fully aware of the financial hurdles facing the city. As a group, we
recognize that an effective solution requires responsible cooperation to bring the
City of Alameda successfully through this crisis.
In a continued spirit of effective and responsible cooperation, the majority of the
vested membership of MCEA voted to request, for the second consecutive v ear,
that the city of Alameda enter into an agreement to extend the existing MCEA
Memorandum of Understanding (MOU) for one year. During this. contract
extension, there would be no changes to the terms of the existing contract. The
extended MOU would expire on December 20, 2010. Please note, that this action
results in a continuing hardship for our members, especially our confidential
members, during this period of rising gas and grocery. prices but we remain
committed to working with the city to overcome the current financial challenges.
The Executive Board is ready to meet with you to further discuss this proposal.
The MCEA members are presenting this offer in a sincere effort to serve the best
interests of the city of Alameda.
City Council
Attachment 1
Agenda Item #4 -F
01 -06 -10
Honorable Mayor and council Members December 7, 2009
Interim city Manager Ann Marie Gallant Page 2 of 2
Sincerely,
MANAGEMENT CONFIDENTIAL EMPLOYEES ASSOCIATION
Robert Haun
President
Terri Wright
Co -Vice President
atrick Russi
Co-Vice President
Bill Garvine
Middle Management Employees
Representative
Nancy Mc
Confidential Employees
Representative
Beth Fritz Rosemary Valeska
Co- Secretary Co- Secretary
cc: Karen Willis, Human Resources Director
i
4
Laura Gwynne
Treasurer
Bill Garvine
Middle Management Employees
Representative
Nancy Mc
Confidential Employees
Representative
Beth Fritz Rosemary Valeska
Co- Secretary Co- Secretary
cc: Karen Willis, Human Resources Director
ATTACHMENT 2
AMENDMENT TO MEMORANDUM OF UNDERSTANDING
Between
CITY OF ALAMEDA
And
MANAGEMENT AND CONFIDENTIAL EMPLOYEES ASSOCIATION
The City of Alameda and the Management and Confidential Employees Association
(MCEA) having met and conferred in good faith pursuant to the Meyers- Milias Brown
Act "MMBA Government Code 3500 et seq.) and the MCEA Memorandum of
Understanding "MOU for the period from January 1, 2005 through December 20,
2008, and extended through December 12, 2009 agree to the following amendment to
that Memorandum of Understanding as follows:
The term of the Management and Confidential Employees Association
(MCEA) Memorandum of Understanding (MOU) shall be extended through
December 18, 2010.
Section 13.1 Health and Welfare. Effective January 1, 2010, the City
contribution for 2009 Flexible Benefits for Plan A and Plan B shall be
based on 2010 Kaiser premiums.
Made and entered into this day of December, 2009
MANAGEMENT AND
CONFIPE,NTIAL P 'OYEES
ASSOQ ATI.ON
By:
CITY OF ALAMEDA
go
Ann Marie Gallant
Interim City Manager
APPROVED AS TO FORM
City Attorney
City council
Attachment 2
Agenda Item #4-F
01.06 -10
CITY of ALAMEDA
Memorandum
To Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
I nterim City Manager
Date: January 0, 2010
Re: Amending the Management and Confidential Employees Association
Salary Schedule by Establishing Salary Range for the Position of
Controller
The current Memorandum of Understanding (MOU) between the .City of Alameda and
the Management &Confidential Employees Association (MCEA) had a term from
January 1, 2005 through December 20, 2008. It was then extended through December
12 2009 and extended again through December 18, 2010.
DISCUSSION
As part of the Interim City Manager's organizational sustainability plan, the vacant
Finance Director position will de downgraded to a Controller position at the sa.y range
ran e
of $1 20,010 to $145,860. This position will manage, supervise and oversee all
accounting, audit, payroll and accounts payable functions. Budget, financial forecan
stin
and information technology will report to the Deputy City Manager, Adm i n istrati on. The
Controller classification also includes responsibility for the management, coordination
and control of City financial and fiscal systems and internal controls such as
management of the General Ledger and all financial reporting.
FINANCIAL IMPACT
The impact to the General Fund for the Controller position reflects an annual salary
savings of approximately $27,000 plus benefits. Downsizing of this p osition to. a mid-
management position from an executive management position is the second staff
reduction within the Executive Management team, reflecting a reorganization �iloso h
p pY
of streamlining and collapsing management levels citywide.
RECOMMENDATION
Adopt a resolution amending the Management and Confidential Employees Association
Salary Schedule.
City Council
Agenda Item #4-F
01 -06 -10
Honorable Mayor and January 6, 2010
Members of the city council Page 2 of 2
Respectfully submitted,
Karen Willis
Human Resources Director
Approved as to funds and account,
Glend J y
Interim finance Director
O11
CITY OF ALAMEDA RESOLUTION NO.
U
4 Md y
C P
APPROVING AMENDMENT TO MEMORANDUM OF UNDERSTANDING
BETWEEN
THE MANAGEMENT AND CONFIDENTIAL EMPLOYEES ASSOCIATION
AND
THE CITY OF ALAMEDA FOR THE PERIOD COMMENCING
JANUARY 1, 2005, AND ENDING DECEMBER 20, 2008, AND EXTENDED
THROUGH DECEMBER 12, 2009
WHEREAS, the Executive Board and Membership of the Management
and Confidential Employees Association (MCEA) recognizes the financial
hurdles facing the City; and
WHEREAS, in a spirit of effective and responsible cooperation to.ward an
effective solution to the City's fiscal constraints, the membership. of MCEA has
consented to and approved a motion asking the City Council to enter into an
agreement to extend the existing MCEA Memorandum of Understanding (MOU)
for one additional year, with no enhancements to salary, benefits. (other than
any annual adjustment to medical insurance due to Kaiser premium increases)
or existing contract terms; and
WHEREAS, there has been. submitted to this Council a resulting
Amendment to Memorandum of Understanding between the Management and
Confidential Employees.Association (MCEA).and the city of Alameda; and
WHEREAS, the Council of. the City. of.Alameda has fully. examined said
proposed Amendment to the. Memorandum of Understanding, and .thereby finds
and determines adoption of said documents to be in. the best interest of the
City.
NOW, THEREFORE, BE IT RESOLVED by the city council of the City
of Alameda that said Council hereby approves and adopts said. Amendment to
Memorandum of Understanding between MCEA and the City of Alameda.
BE IT FURTHER RESOLVED that the provision of this Resolution shall
supersede any other resolution in conflict herewith.
Resolution #4 -F CC
01-06-10
1, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the council of the City of Alameda in a
regular meeting assembled on the 6th day of January, 2010, by the following vote
to wit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, 1 have hereunto set nay hand and affixed the
seal of said City this 7th day of January, 2010.
Lara Weisiger, City Clerk
City of Alameda
CITY OF ALAMEDA RESOLUTION NO.
AMENDING THE MANAGEMENT AND CONFIDENTIAL EMPLOYEES
ASSOCIATION (MCEA) SALARY SCHEDULE BY ESTABLISHING SALARY
RANGE FOR THE POSITION OF CONTROLLER
E
a
U.
0
.AW-0
BE IT RESOLVED b the Council of the Cit of Alameda that the salar
resolution' of Mana and Confidential Emplo Association (MCEA) is
hereb amended b establishin the salar rates, salar ran salar steps and
benefits for the position of Controller desi those as applicable to these
0 classifications in the service of the Cit of Alameda.
CITY OF ALAMEDA
MANAGEMENT AND CONFIDENTIAL EMPLOYEES ASSOCIATION
Effective Januar 17, 2010
I Code
Classification
EMPT
BI-WEEKLY/ANNUALLY
Step
Step
Step
Step
Step
.2
3
4
5
$4,616
$4,847
$5,089
$5,343
$5,610
1697*
Controller
$120,016
$126,022
$132,314
$138, 918
$1451860
Indicates classifications with thirt and one.-half (37'/2) hour ori
workweek; other classifications have fort (40 hour ori workweek.
1, the undersi hereb certif .that the fore -Resolution was dul and
re adopted and passed b the Council of the .Cit of Alameda in a re
meetin assembled on the 6th da of Januar 2010, b the followin vote to wit.-
AYES
I U*M
F'MAI *a- z I i IL I I
ABSTENTIONS:
IN WITNESS, WHEREOF, I have hereunto set m hand and affixed the seal of
said Cit this 7th da of Januar 2010.
Lara Weisi Cit Clerk
Cit of Alameda
Resolution #4-F CC
01-06-10
CITY OF ALAMEDA ORDINANCE NO.
New Series
AMENDING THE ALAMEDA MUNICIPAL CODE BY AMENDING
SUBSECTION 8-7.8 (LEAVING VEHICLE ON STREET IN EXCESS OF
SEVENTY-TWO (72) HOURS); AMENDING SUBSECTION 8 -7.0
(HEAVY COMMERCIAL VEHICLES); AMENDING SUBSECTION 87.10
(OVERNIGHT PARKING OF LARGE VEHICLES); AND ADDING
SUBSECTION 8 -7.11 (RECREATIONAL VEHICLES, TRAILERS, AND
BOAT TRAILERS PROHIBITED) PROHIBITING THE PARKING OF
4CL
RECREATIONAL VEHICLES AND TRAILER COACHES ON CITY
STREETS
CL
BE IT ORDAINED by the Council of the City of Alameda that:
Section 1. Subsection 8 -7.8 of the Alameda Municipal Code is hereby
amended to read as follows:
8 -7.8 Leaving Vehicle on a Street in Excess of Seventy -two
Hours.
It shall be unlawful for any person to park or leave unattended any
vehicle on the streets of the City of Alameda continuously for a period
exceeding seventy --tiro (72) hours. Such vehicles. may be toured to, and stored
at, an impound facility at the vehicle owner's expense. For the purposes of this
section, a vehicle shall be considered parked or left unattended if it is not
moved at least 1.0 miles within any continuous seventy -tiro (72) hour period.
Section 2. Subsection 8 -7.9 of the Alameda Municipal Code is hereby
amended to read as follows:
8 -7.9 Heavy Commercial Vehicles.
No person shall park a heavy commercial vehicle more than three (3)
hours on a street in a residential district or in any other area in a residential
district except: (a) while loading or unloading property when additional time to
such three (3) hour period is necessary to complete the work, orb when such
a vehicle is parked in connection Frith, and in aid of, the performance of a
service to or on a property in the block in which such vehicle is parked and
when additional time to such three (3) hour period is reasonably necessary to
complete such service.
Notwithstanding the provisions of this section, parking of heavy
commercial vehicles shall be prohibited along the frontage of all City Parrs.
The prohibition shall be effective when appropriate signage is installed giving
notice thereof. Records shall be established and maintained in the City
Engineef's Office detailing the location and limits of these prohibitions.
Final Passage of ordinance
Agenda item ##4-G cc
01-06-10
For the purpose of this section "heav commercial vehicles" shall mean
either a sin vehicle havin more than two (2) axles, a sin vehicle or
combination of vehicles six (0' feet, ei (8' inches or more in width, an
automobile dismantler's tow vehicle, or a sin vehicle or combination of
vehicles satisf the definition of "tow truck" in California Vehicle Code
Section 615, and shall include, but shall not be limited to, dump trucks, movin
vans, tractors, pole trucks, pipe dollies, and tow trucks, includin those of
automobile dismantlers.
Section 3. Subsection 8-7.10 of the Alameda Municipal Code is
hereb amended to read, as follows:
8-7.10 Overni Parkin of Lar Vehicles.
It shall be unlawful to park an lar vehicle on an Cit street or
propert between the hours of 2:00 a.m. and 6:00.a.m. For purposes of this
section, a lar vehicle shall be an vehicle g reater than ei (80") inches in
width, twent 20' feet in len or g reater than ten thousand (10,000 pounds
in g ross vehicle wei
Section 4. Subsection 8-7.11 of the Alameda Municipal Code is
hereb added and reads as follows:
8-7.11 Recreational Vehicles, Trailers, and .Boat Trailers Prohibited.
It shall be unlawful for an person to park or leave unattended an
recreational vehicle as defined in Section 18010 of the Health an Safet
Code trailer as defined in Section 630 of the Vehicle Code or boat trailer
whether or not such trailer or boat trailer is hitched to a motor vehicle on the
streets of the Cit of Alameda. Such recreational vehicles, trailers.and/or boat
trailers ma be towed to, and stored at, an impound facilit at the owner's
expense.
Section 5. This Ordinance shall be in full force and effect from and
after the expiration of thirt 30 da from the date of its final passa
Presidin Officer of the Cit Council
Attest.*
Lara Weisi Cit Clerk
Cit of Alameda
2
I, the undersi hereb certif that the fore Ordinance was dul
and re adopted and passed b the Council of the Cit of Alameda in a
re meetin assembled on the da of December, 2009 b the followin
vote to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, I have hereunto set m hand and affixed the
official seal of said Cit this da of December, 2009.
Lara Weisi Cit Clerk
Cit of Alameda
3
CITY OF ALAMEDA
Memorandum
To: Honorable Ma and
Members of the Cit Council
From: Ann Marie Gallant
Interim Cit Mana
Date: Januar 6, 2010
Re: Hold a Public Hearin to Identif Housin and Communit Dev
Needs for the Communit Development Block Grant Annual .and Five-Year
Plans
BACKGROUND
As an entitlement j urisdiction, the Cit of Alameda receives Communit Development
Block Grant (CDBG) funds from the federal Dep of..H.o.usin and Urban
Development (HUD). CDBG re re that an.an.nual public hea to
obtain views on current housi and.commu development. needs. Ever five. y ears,
the Cit is also re to prepare a Five-Year Strate Plan which outlines the.
housi and communit development priorit n that will. inform :CDB.G..fundin
decisi for the upcomin five- period. Noticed �in Jhe. '.Decemb e r 1 .1 7--:2009
Alameda Journal and on the .cit web this heari provides an opportunit for
input on a new Five-Year.Plan coverin Fiscal Years (FYs }1 o -1 5 and on the.. FY l 0-11
Action Plan.
DISCUSSION
As re b HUD, the .Five -Year Priorit Needs are developed j b member
jurisdictions of the Alameda Count HOME Consortium (Consortium)
The Consortium
prepared draft objectives at its December. 10, 2009 meeting; these are detailed in
Exhibit A to this report. While the Consortium provides objectives relatin to.housin
and homelessness, j urisdictions ma develop more specific ob
pertaining to
non-housin communit development needs.
Non-housin communit devel objectives identified b the Cit include:
0 Preservin and improvin public facilities and. infrastructure
0 Enhancin accessibilit for individuals with ph disabilities
0 Providin economic development and entrepreneur opportunities
0 Revitalizin bli and under-utilized buildin
Cit Counci
A Item #6-
01-06-11
Honorable Mayor and
Members of the city Council
January 6, 2010
Page 2 of 3
Providing public services, including safety -net, education, health, recreation, child
care, and other support services
Efforts recently undertaken to further identify community development needs include
completing a child and Youth Development report, available on the. city. s. website;
preparing an Analysis to Impediments (Al) to Fair Housing report, for which a 30
comment period has just been completed; and conducting a community stakeholders
meeting to discuss the needs being identified by non,- profit .service providers.
The Social Services Human Relations Board (SSHRB) held its annua.l. .Ne.eds Hearing
on December 3, 2009. In addition to. receiving summarie.s..on. the and Youth
Development and Al reports, the .SSH RB .also received an .update on. the Homelessness
Prevention and Rapid Re Housing program (HPRP). Based on the information and
public comment received, the SSHRB prepared a letter discussing its findirgs...o.n
community development need, which is .included as Exhibit B.
Alameda's FY10 -11 Action Plan will identify local. prio.rities. and. of CDBG. funds.to
address needs in eligible categories.: Eligible activities include property acquisition and
rehabilitation, public facilities. improvements, public. services, accessibility
improvements, economic development, and plann and administrative activities At
least 70 percent of CDBG .funds must benefit low.- and.rnoderate- in co me. residents or
neighborhoods. A limited amount of funds may also. be. used to eli mi n ate blight in
selected areas. Activities not. directly .benefiting an eligible individual or household rust
meet identified needs in low-income neighborhoods shorn on the attached .map (Exhibit
C
FINANCIAL IMPACT
There is no financial impact associated with this Public Hearing. The.cDBG Entitlement
allocations for �FY o -11 have not been published b IUD; however based on recent
Congressional appropriations, staff anticipates a slight increase from the. FY09. grant .of
$1,36'1,298. Additionally, staff anticipates approximately $200,000 in program income
from residential rehabilitation and other loan repayments..
RECOMMENDATION
Hold a public hearing to identify housing and community development needs.for the
Community Development Block Grant Annual and Five --Year Plans.
Honorable Mayor and
Members of the City Council
Approved as to funds and account,
Glenda y
Interim an irector
t'
Exhibits:
1. Alameda County HOME consortium FY10 -15 Priority Needs
2. Social Services Human Relations Board Letter
3. community Development Block Grant Census Tract Map
January 6, 2010
Page 3of3
cc: Social Services Human Relations Board
Exhibit A
FY 2010,45 Communit Block
Priorit Needs Objectives
Priority: Housing Needs*
Increase the availability of affordable rental housing for extremely low
(30% Al l I very -low (50% AM I and low (80% AM I income households.
Preserve existing affordable rental and ownership housing for low Income
(up to 80% AM I) households.
Assist low income (up to 80% Al I) first time homebuyers.
Priority. Fair Housing Access*
Reduce housing discrimination.
Priority:--- Homeless deeds*
Maintain, improve and expand (as needed) the capacity of housing,
shelter and services for homeless individuals and families including
integrated healthcare, employment services and other services.
Maintain and expand activities designed to prevent those currently housed
from becoming homeless.
Build on inter jurisdictional cooperation to achieve housing and homeless
needs.
Priority: Supportive Housing Needs*
Increase the availability of service enriched housing for persons with
special needs.
Priority: Community Development (Non-Housing)
City council
Exhibit A
Agenda Item ##8 -A
01 -❑6.
These need areas are uniformly set, as required by HUD.
Exhibit B
December 16, 2009
To: Honorable Mayor and Members of the City Council
From: Cyndy Wasko, President
Social Service Human Relations Board
Subject: Social Service Human Relations Board Recommendations Regarding Housing
and CommunitV Development Needs
The Social Service Human Relations Board (SSHRB) advises the City council regarding .social
service and human relations needs in Alameda. In 1997, the Council asked the SSH RB to
participate in the Community Development Block Grant (CDBG) process by reviewing and
commenting on the public service needs and funding recommendations. This letter represents
our input for the annual needs process, culminating in the CDBG Needs Hearing at the January
6 2010 City Council meeting.
At our December 3, 2009 meeting, we received input from three service providers .and reviewed
the comments we provided to you in 2008. we also heard a staff presentation on. the. CDBG
process. As in years past, we .are impressed with the breadth of needs that are. addressed with
the City's CDBG funds, but we noted with dismay that available funds are. never sufficient to
address all the needs of lower income residents of our
The 2006 SSH RB City of Alameda Community Needs Assessment re- affirmed the need to
strengthen Alameda's safety net services. Since the change in our economic situation, more
Aiamedans are finding themselves in need of services. The City of Alameda Food Bank reports
a 25% increase in numbers served over each of the last two years, and now provides food to
6,000 Alamedans.
We u_ g_e the City Council to consider and follow our recommendation to support the areas of
need identified below.
Primary emphasis should be placed on:
Preserving and strengthening Alameda's safety net for families and individuals who
are in crisis or vulnerable, through programs such as food, shelter, health and wellness
services, personal safety services, and other homeless prevention services such as
short term rental and utility assistance. We believe that current programs can be
sustained and enhanced by more conscious and directed collaboration between
agencies and service providers. Funds and services can be better leveraged if
City Council
Exhibit B
Agenda item ##6 -A
.01 -06 -10
Mayor and Members of the city Council
December 16, 2008
Page 2
increased attention was given to carefully orchestrated collaborations and more effective
partnerships.
Empowering Alarnedans to improve economic and social self sufficiency and
stability through education, youth development, job training and entrepreneurship,
health and wellness services, employment and employment support services such as
transportation and childcare;
Sustain and improve access to affordable housing in Alameda through programs
such as fair housing (including disability related housing issues and
Ensuring that people with disabilities, seniors, single parents, and culturally and
linguistically isolated populations have awareness of and access to services through
increased outreach, publicity, and technologies that encourage collaboration among
service providers,
We recognize that resources available to local governments as well as non profits have been
reduced or eliminated. There is a feeling of urgency now, as many organizations struggle for
primary survival. This year, more than ever, SSHRB emphasizes the importance of collaboration
and leveraging of resources within our non profit community.
We hope that the funding allocations will continue to reflect a commitment to:
Empowering families and individuals with tools for self sufficiency and success;
Maintaining Alameda's diversity; and
Supporting families and individuals who are vulnerable or in crisis.
We look forward to reviewing staff's public service funding recommendations when they are
published later this year.
Attachment
cc: Social Service Human Relations Board
Economic Development Director
City of Alameda
2000 Census Low- and Moderate- Income Areas
Alameda is are "Exception" community, with the criteria set at 48.4 Any Block Group where at least
48.4% of the population does not exceed 80% .4MI quali as a low mod area.
Percent LIM Area
Low-Mod (L /M) Boundaries
CT 4271
BG 4 50.1 W Park St., N Estuary, S1E Tilden /Fernside/Versailles
CT 4272
BG 2
53.3
W Chestnut St, N Clement Ave, E Walnut St., S Lincoln
Ave.
BG 3
55.2
ill! -Grand Ave /Minturn St., N- Buena Vista /Clement Ave., E-
Chestnut St, S- Lincoln Ave.
BG 4
48.4
W- Stanton St/Hibbard St. /Grand St., N- Buena
Vista /Eagle /Estuary, E- Grand Ave /Minturn St./Oak St. /Park
L iii lkwUll 11"IVC.! Bu te a V IS La1�IGi I Imo[ IL /inia ding Ave.
CT 4273
BG 1
49.1
W -St. Charles St, N -Buena Vista Ave,
E- Sherman St/Stanton St., S- Lincoln Ave.
BG 3
50.6
1111 -9 St./Wood St., N- Railroad tracks, E- Sherman St./St.
Charles St, S -Buena Vista /Lincoln Eagle Ave.
BG 5
73.1
W- Webster St., N- Stewart Ct., Railroad tracks, E-
Constitutionl9 St., S -Buena Vista Ave.
CT 4274
BG 2
60.0
1111 -Main St., N- Estuary, E- Webster St. /5 St.,
S- Atlantic Ave./Tinker Ave.
CT 4275
Entire Tract
74.5*
W- San Francisco Bay. N- Estuary, E- Main St.,
S- San Francisco Bay
CT 4276
Entire Tract
61.2
W -Main St. N- Atlantic Ave, E- Webster St.,
S- Pacific Ave /Marshall Way /Lincoln Ave.
CT 4277
BG 1
54.4
1111- Linden St16 St., N- Lincoln Ave,
E- Webster St., S- Santa Clara /Central Ave.
CT 4279
BG 4
54.4
W Sherman St., N Lincoln Ave /Santa Clara Ave.,
E- Stanton St. /Cottage St., S- Central Ave.
CT 4281
BG 4
58.5
W -Park St., N- Lincoln Ave., E- Versailles
S- Central Ave.
CT 4286
BG 2
54.0
'Ill! -McKay St., N- Central Ave., E-8 1h St/Westline St.
S -San Francisco Bay
HUD 2006 Income Limits as of March 8, 2006. Median Family .income: $82,200
Family Size 1 2 3 4 5 6 7 8
'fiery Low Income $29,000 $33 $37,250 $41,400 $44,700 $45,000 $51 $54,650
Love Income $46,350 $53,000 $59 $66,250 $71 $76 $82,150 $87,450
G:I CDBGI CONSPLAN IAilliPlanst20101Needs\Map BK C.doc
F. Lega1\ReglL -M Areas
CITY OF ALAM EDA
Memorandum
To; Honorable Mayor and
Members of the City council
From: Ann Marie Gallant
Interim City Manager
Date: January 0, 2010
Re: Accept the Report of the Economic Development commission's Business
Attraction Subcommittee
BACKGROUND
The Economic Development Commission (EDC) created the Business Attraction
Subcommittee in March .2009 to "help formulate. a set .of recommendations. for recruiting
new businesses to Alameda." The subcommittee was. charged to report back to the
EDC with a series of low -cost or no -cost recommendations within three to four months.
DISCUSSION
The EDC, at its October 15, 2009 regular Meeting, endorsed the report .and referred it
to the City council, with the additional recommendation that the City.. should be
promoting customer. service to attract new business and that on -line. customer. service
should be a part of this effort. The report was subsequently revised to reflect these
changes. The report contains ten recommendations. to. help attract businesses to
Alameda.
The subcommittee based its report on private conversations. within. the local.: business
community; a literature review of best practices in attracting businesses for. economic
development; and an on -line survey of .Alameda business owners. and representatives
conducted by the EDC's Business Retention Subcommittee (presented..to the City
Council September 15, .20.09). This short, anonymous. survey, completed .by 123
respondents, was intended to identify hoer .the city may best serve the. lo.c.al .business
community during the current economic recession.
Next Step. with the City council's acceptance of the ..report, the Economic
Development Department (EDD) will implement the recommendations that do. not
require financial resource commitments beyond the existing FY09 -10 budget. On -line
customer service options and website upgrades will require coordination with a planned
City -wide website update.
City Council
Agenda Item #6 -B
a1 -06 -10
Honorable Ma and
Members of the Cit Council
FINANCIAL IMPACT
Janu 6, 201.0
Pa 2 of 2
There is no financial impact from the EDC's Business Attraction Subcommitte R rt.
Ade re were bud for the subcommittee's public en process.
The recommendations contained in the report are intended to be no-cost or low-cost
approaches.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
The Alameda. Municipal Code 2-14.1 created the Economi Development .Comm ission
to provide plannin and lea dership in.the with the stated purpose, area of.economic
development, redevelopment, and commercial revitalization in Alameda to 'enhance
polic advice to Council; and to encoura g reater. inte coordination, and
cooperation for economic development.
RECOMMENDATION
Accept the report of the Economic Development Commission's Business Attraction
Subcommittee.
Respectfu I subn;ritted
Leslie A. Little
Economic Development Director
DES:EF:ry
Exhibit:
1. EDC Business Attraction Subcommittee Report
Exhibit I
Cl*ty of Alameda
*t
10 Steps to Recru.i ing Businesses t.
Alameda
October 20, 2009
dk Submitted b the Business, .Attra.ction Subcommittee
Donna Mil Chair
Jessica Lindse
Horst Breuer
Alan R
Cit Counci,"i
Exhibit 1
A Item #64
.01-06-111,
log.
ON, -V ORN v
I. Executive Summary ..aa.a• 000. a. a•.... sr...■ a..... a. aa■ a• a• a• a..•... s■■■. 0... a• s• ■..,a.►.aa....►.a.a.a.0000....■ 1
II. Review of the Liter ature/Comnunity Input /Cost Estimate .......................a.a.a.,1
11 1. Key Findings w. a. a. 00 00 000 a.0►00 0 a...a.w...... of a.,. 000*000 .aw... 000000a
Iv. Recommendations ..................Poe a. 0. 0►...■ o..■ a. a... a..■■.... so ■.a.a...soa....s...0...►. *ass a. a 4
Appendix A: Bibliography of Key Literature... a. sons■ w■ sa•. a a...s...aaaaa• ■.....so0.....eea V
Appendix B: Website Content Development Cost Estimate a...a..aaaa.a.a....ar.r.s....a■ 8
I. Executive Summary
The Economic Development Commission (EDC) created. the Business Attraction
Subcommittee in March 2009 to help "attract businesses to Alameda that could provide
significant tax revenue and jobs for the city." The Subcommittee was charged to report
back to the EDC with a series of recommendations within six months.
II. review of the Literature /Community Input /Cost Estimate
The subcommittee hired a professional librarian to review the literature on best practices
in attracting businesses for economic development to a small city approximately the size
of Alameda. Eight articles in industry journals were identified on business attraction and
one website. An anonymous survey of 123 Alameda business representatives, conducted
by the EDC Business Retention Subcommittee, also influenced this. report, along with
remarks by business owners during community forums. A presentation by the East Bay
Economic Development Alliance and interviews with City Economic Development staff
informed this report. Finally, a cost estimate for developing the content of an economic
development website designed to attract businesses was procured from..a local technical
writer in Alameda who has experience in economic development Web. writing for the City
of Oakland and as a volunteer for the west Alameda Business Association.
III. Ivey Findings
Current Business Attraction Practices City of Alameda
The subcommittee found that the City of Alameda depends on the East Bay Economic
Development Alliance, local commercial brokers, and developers to attract businesses to
Alameda. Limited proactive recruitment of businesses to Alameda is conducted .directly
by City staff and there is not a targeted list of industries /types of businesses to proactively
contact. The Economic Development section of the City's website was created as a
vehicle to inform the community about basic demographics, projects, and services related
to the City's housing, redevelopment, and planning and community services activities. It
lacks elements considered customary to attract businesses. Proactive recruitment of
businesses is done outside of the Bay Area only in conjunction with the East Bay
Economic Development Alliance at industry trade shows.
Literature Review
The current literature on business attraction indicates that a robust website for economic
development is considered a necessity for business attraction in today's online world.
"Vlore and more the early phases of a site search occur online, where well organized data
can turn a small site into a big star."
"The bi chan that has occurred in the last 15 y ears or so is that so much more
4_�
work is bein done usin information available throu the electronic media. A lot of
work is bein done b site selection firms before a local economic development g roup is
even aware the are under consideration.
Site Searchin on the Web, March 2003).
"Disruptive technolo such as the Internet have q uickl y chan the data that people
can access and how the g et their information. This shift is dramaticall impactin man
industries, includin economic development.
"As a result, man traditional industries have had to adapt because business as usual
could spell their ruin. Economic development or (EDOs) are not immune from
this information transformation and are fi out bow to compete in a d
business environment. EDOs that g et in earl to use new technolo for t work and
capitalize on the opportunities that new information communi makes .po can.
create a competitive advanta Altemativel those that -i new technolo and data
es
II a 1-- 4-- _1� *e
pportunitICZ5 W I Il V a V, LU P l LCII Up, or ine it I evu v ail L. c-mpann.- r. o
y at V I N
can't a ct the information. the want from economic developers, the simply b
EDOs to find data -from alternative sources, which are more accessible than ever."
"Economic developers who resist sharin inforn-iation need to reconsider. their strate
because their co is alread adaptin The freely. detail inf and
provide Internet tools so that businesses can anal the benefits of their area. Their. tools
include Web sites with searchable databases of sites and- build.inas, site-specific
demo anal reports, business lists mapped b industr and interactive mappin
tools to identif the best business locations. EDOs that provide these resources are g ettin g
called for more information."
(Economic Development "Dinosaurs" vs. Fast Internet Information, Economic
Development America, Sprin 2007).
"Our research has shown that 80% of the initial site selection process is now bein done
on the internet. Therefore, allocatin si resources to y our economic development
website is essential in toda competitive marketplace. This dramatic shift has lead to a
s i g n if icantl y
coinpressed site selection process." David T. Ginn, President CEO,
Charleston Re Development Alliance
www. economicdevelopmentonline. com)
Communit Input
The surve of 123 Alameda business representatives conducted b the Business
Retention Subcommittee su the followin recommendations about the Cit
website in the Subcommittee's report:
I
1. Review and bring up to date the City website pages that appear under the heading
"Doing Business in Alameda.". Delete or revise dated marketing material and
catch phrases.
2. Provide links to current demographic data, such as the 2007 American
Community Survey estimates from the Z.J.S. Census Bureau.
3. Provide links to explain City requirements and processes.
4. On the "Starting A Business" and "Business Resources" pages, highlight links to
(a) the Small Business Development Center (SBDC) in Oakland that has
numerous classes, consultants and other resources such as free assistance in
certifications or updating business plans, and (b) the East Bay Economic
Development Alliance, which has a wide array of helpful data available on the
City's site.
5. Allow the business associations to revise the sections about the benefit of their
associations to businesses and to describe the information and resources available
on their websites (such as their own newsletters).
5. Reference and provide links for benefits for existing businesses, such as the
facade grant program, enrollment at schools, and Alameda Municipal Power's
commercial programs.
(Business Retention Subcommittee Report, July 16, 2009).
Community forums were also held by the Business Retention subcommittee and at one
such forum, the owner of Svendsen's Boat works recommended the City recruit
complementary maritime businesses to Alameda.
Fast Bay Economic Development Alliance
iance
The Executive Director of East Bay Economic Development Alliance made a
presentation to the EDC in spring 2009, in which he indicated that the first level
screening of developers is now done almost exclusively via a community's website.
Alameda Business Climate
The survey of Alameda business owners conducted by the Business Retention
Subcommittee found 24 of the 123 respondents recommending that the City can do much
more to facilitate and nurture businesses. This perception of Alameda demonstrates a
need to build and implement business friendly strategies throughout City departments to
respond to the needs of the business community.
Iv. Recommendations
Proactive direct recruitment of businesses by the City of Alameda nationally using
low -cost web strategies.
1. Alameda should recruit businesses nationally via a low -cost web strategy
targeting specific types of businesses /industries that have high potential.
Target businesses and industries for proactive recruitment.
2. Target maritime businesses for proactive recruitment taking advantage of
Alameda's natural resource advantage of being an island. Identify vacant space or
property available for farther development of maritime uses.
3. Hire a consultant to assist the Economic Development Department to identify
those businesses /industries to target for economic development that would be a
good fit for Alameda.
Develop the economic development portion of the City website to include the
standard information in the economic development online template.
4. Develop a website with detailed economic development information for the city
that includes space available in real tinge, as well as the other types of key
information described in the economic development online template website
http./ /www. economlcdevelopmen.tonline. coins content.htm
by Economic Development Online.
Develop a proactive online recruitment strategy that targets businesses identified in
strategies two and three.
5. Develop an e- newsletter that notifies developers/businesses of new large space
available, any changes to City incentives or access to special capital /loans. Have a
sign -up on website for this newsletter.
6. Proactively email CEO's of targeted industries from strategies two and three
nationally and internationally for business recruitment. Create a list and email
there. quarterly. Create an entail template letter that could be customized.
7. Implement online marketing strategies to promote and optimize the Alameda
Economic Development website in search engines. Use a free metrics program
such as Google Analytics to measure if Search Engine Optimization strategies are
working. Seek local volunteers or a contractor to carry this out.
M
Create an enhanced business friendly environment in Alameda for new and existing
businesses.
8. Enhance customer service for new and existing businesses by providing
leadership of a unified plan of change across Departments to create a customer
service- friendly business environment in the City.
9. Launch an online campaign that sends a clear message. that the City of Alameda
has a strong customer service orientation via its revamped economic development
website section and e- newsletter.
10. Enhance customer service for new and existing business owners by providing
online customer service through the improved economic development .website.
Forms for licensing and permits should be available to download and submit via
the website and questions should be answered both via email with a 24 -hour
response time and real -tune chat.
5
Appendix A: Bibliography of Ivey Literature
Ubalde, Anatalio. "Economic Developer Dinosaurs Vs. Fast Internet Information" SCI'
in Economic Development America Spring 2007: 23 -25. Using websites and web -based
tools to provide information about your community to prospective businesses. Economic
Development Dinosaurs.pdf (See also the entire Spring 2007 issue of this publication,
subtitled "The Power of Information: Using Data to Create and Refine Your Economic
Development Strategy." Economic Development AmericaSpring2007.pdf)
I rizner, Ken. "The Internet Transforms the Site Location Process Expansion
Management (Nov. 2004) Vol. 19 Issue 11:8 -12, 5. Discusses how the Internet helps
p
expanding or relocating companies gather information about site location. Importance of
gathering pertinent information in the site selection process; Companies' use of a
combination of sources to identify potential communities; Likelihood that companies
won't contact potential communities until they are ready for the site visits; Changes in the
control of information
Internet 'Transforms Site Location Process.pdf
Schmid, John. "Milwaukee 7 to make Splashy web Debut." Milwaukee Journal Sentinel
Nov. 26, 2006. An example of a city launching a new website to attract businesses.
Milwaukee .7 to make Splashy web Debut.pdf
"Relocate here! An Economic Development GIS recruits new businesses: in 2004, the
Charlotte, N.C., Chamber of Commerce and. Mecklenburg County's. GIS department
formed a public/private partnership to develop the Economic. Development.. GIS. web
site." GEE World 20 (1) Jan. 2007: 24. The system's primary focus is to provide
businesses from other areas with geographic analysis tools for quality site selection and
area analysis decision making. The goal is to provide prospective businesses with more
and. better infon nation than what's typically available. Although not .its primary focus,
local businesses, contractors and developers also use the application for. business
development research.
Relocate Here an Economic Development GIS.pdf
Bastian, Lisa A. "web Surfing for Great Locations." Area Development Site and Facilit
Plannin 41 (3) June /July good: 20, 4. Advises communities to put out "solid, referenced
data" to establish legitimacy, and potentially attract a site visit.
Web Surfing for Great Locations.pdf
Garnbale, Geraldine. "23rd Annual Corporate Survey and 5th Annual Consultants
Survey." Area Development Site and Facility Planning Easton: 43 (7) Dec. 2008 ./Jars.
2009:51, 30. Many survey questions, including "what Are the Consultants' Sources of
Information Three- quarters of the respondents to our 2008 Consultants Survey said
they obtain their site selection information from the internet. Importantly, nearly .60
percent also use site magazines like Area Development more than double the percentage
reading general business publications for this type of information
23 Annual Corporate Survey.pdf
r
Perry, Phillip M. "Retooled websites Help Ease the Location Search." Area
Development Site and Facility Planning Easton: 42 (3) Jun. /Jul. 2007:24, 3. GIS has
become more prominent as it has become more cost effective. "while CIS at one time
was very expensive, today it's maybe a tenth of the cost of a decade ago," says. [Camp].
"And the software is more user friendly." A process that once required the creation of
mathematical formulas has become a matter of point and click. "The more user friendly it
gets and the lower the price, the more often it is used," he adds.
Retooled websites.pdf
Stackhouse, Steve. "Site searching on the web." Area Development Site and Facilit
Planning Easton: 38 (3) Mar. 2003: 30, b. "The best economic development sites are
those that provide the most content, offer the most opportunities to get something done,
and do so with style," says Mardee Alvaro, editor of MuniNet Guide Review, a web
portal that carries articles and reviews focusing on government websites (see graph at left
for the best economic development sites, based on MuniNet research.).
Site Searching on the Web.pdf
Economic Development online. 2009. 6 Oct. 2009.
<www e c o no nil c dev el opm entonl ine c om>
7
Appendix B: Website Content Development Cost Estimate
April 3, 2009
Donna Mil Commissioner
Economic Development Commission
Cit of Alameda
2263 Santa Clara Avenue
Alameda, CA 94501
Dear Donna,
Please find attached m proposal for writin the content for the Cit of Alam
economic developm w ebs .it.e, As. y ou su I based m proposal on -a
recommended site template from the Economic Developm Online website at
htto.-.,Zf'www,,�.n-conomicdeveloDmentonli,ne,,com Conte nthtni.
The pro pricin in the attached proposal reflects what I know about y our .needs to
date. Please keep in m ind that final pricin will be dependent .on the -set of variables I've
outlined in the proposal. If y ou decide to move forward we can further clarif y our
re at that time.
Thank y ou for the opportunit to offer a proposal for this excitin project. Please let me
know if y ou have an q uestions.
I look forward to hearin from y ou soon.
Sincerel
Christine Buck
Attachment: Proposal
Str
Christine Buck
April 3, 2009
To: Donna Milgram, Commissioner
Economic Development Commission
City of Alameda
2263 Santa Clara Avenue
Alameda, CA 94501
From: Christine Buck
Re: Proposal, copywriting for Economic Development Commission website
Project type: Prepare written content for Economic Development Commission website, a sub-
section of City of Alameda website
Scope of Work: This proposal describes the project scope of work and deliverable work
products, based on ..content recommended in a template. provided by the website of Economic
Development Online. The estimate provided will require refinement once more is known about
the project. Variables to be considered at that time include:
Number of pages
a Number of interviews required
Amount of additional research involved (if any)
Amount of fresh. writing vs. editing existing materials
Approach to content: informational pages may require longer content, while marketing
focused pages require shorter crisper pages
Review process: how many people are involved, and how is feedback funneled to writer
Whether you require project management services in addition to the writing
I've prepared this proposal based on the steps involved in a typical website development project,
and have provided a range of costs based on the following typical requirements for a 13 -page
site.
Projected Requirements:
1. Discuss and define project goals and timeline with designated representatives of EDC
2. Determine which sections of template require fresh copy (vs. linking to existing content
on City of Alameda site)
3. Determine subject matter experts (SME) source for each content category
4. Interview SME from EDC or other city office to gather raw material for content
5. Research other information as needed
6. Prepare first draft copy of web page content for approximately 13 web pages (based on
Economic Development Online template)
(continued on page 2)
Page content may include:
EDC Commissioner list and contact information
Demographics
Community Profile
Business Assistance and Incentives
Starting a Business
Small Business Information
Employee Training Programs
New Business Developments
Planned Economic Development
Target Industries
Maps
FAQ
Links to appropriate organizations
7. Incorporate edits.. as required (up to two rounds)
8. Proofread content once it is placed into web format
9. Project management services (optional)
Estimated Price Range. $3870 to $5850 (depending on variables described above)
Change Carders. Requests to modify the scope of work must be made in writing. Expenses that
are outside the scope may be authorized by phone in order to allow work to progress.
Project Delays. If for any .reason this project halts for more than 30 days due to client inaction,
Christine Buck Communications reserves the right to collect a progress payment representing full
charges for all services performed to date.
Project cancellation. If you cancel the project without reasonable cause, you agree to pay the
balance due on services rendered to date.
Payment Terms. For your convenience, two methods of invoicing are available. Please check
your preferred option below:
Option A: Receive invoice in two installments.
50% of the total project fees is payable to initiate project. The remaining balance is invoiced
upon project completion or 30 days from project start date (whichever comes first) and is
payable net 15 days. Work for this project begins upon receipt of the initial deposit check.
Option B: Receive single invoice now.
100% of the total project fees amount is invoiced now, payable in 30 days.
Please sign below to Indicate acceptance of the project scope and terms outlined above. If option
A selected above, please submit deposit to the address below to Initiate project.
Marne Company Name Date
Thank you for the opportunity to bid on your project.
10
CITY OF ALAl1JEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: January 6, 2010
Re: Approve a Motion Directing the Interim City Manager to Close the Mif
Albright Course Effective January 31, 2010 and to Relocate the Course to
the Front Nine Holes of the South Course as a Pilot Program
BACKGROUND
In November 2008, following an operational review by the National Golf Foundation,
presented in July 2008, the City Council authorized closure of the Mif Albright Par 3 Golf
Course. This action was based on several factors: 1) a downward trend in revenue; 2)
a decline in the number of rounds played; 3) the continued escalation of maintenance
and operational expenditures resulting in operational cash negatives for the Course.
Under the then City operated scenario of 2008, the Course would operate at an annual
deficit of approximately $50,000. This estimate was achieved by calculating the
expenditures for direct cost items such as supplies, water, contractual services,
maintenance staff, as well as a cost allocation for the time of support and supervisory
staff.
On May 5, 2009, following public support to reopen the course, the City Council directed
the Interim City Manager to work with representatives from the Golf Commission and
Alameda Junior Golf to reopen the course for use by youth and seniors during the
Summer and Fall of 2009, in order to re- evaluate the financial assumptions and
projections previously presented in 2008, and upon which the City Council based its
initial closure decision.
An interim reopening plan was developed that called for the renovation of the site to
playable, but not ideal conditions, with an opening date of Memorial Day weekend. It
was agreed that this six month reopening action was a trial period in which to evaluate
whether the Mif Albright course could, in fact, be self sufficient, given the phased
privatization of personnel, reducing operating Costs. This report reflects the results,
analysis and recommendations of staff based upon these six month operating results.
City Council
Agenda Item #6 -C
01 -06 -10
Honorable Mayor and
Members of the City Council
DISCUSSION
January 0, 2010
Page 2 of 3
During this interim six -month pilot period (May- November) revenue, rounds played, and
expenditures (both start -up and ongoing) were compiled and monitored monthly by
Kemper and city management. Analysis reveals that in five of the six months the total
number of rounds was down significantly from prior years. Only in the opening month of
May did rounds played exceed those of the prior year, and only minimally. In May
through August, revenues increased slightly due to vastly improved financial and
accounting practices. During the traditional peak season in July, both revenue and the
number of rounds played were down from the prior year. six month revenues total
$72,079 and six month expenditures totaled $93,183, an operating deficit of $21,104
excluding startup costs of $31,397. (Exhibits 1, 2, and 3)
PROGRAM ALTERNATIVE
In response to the recent request to provide a shorter course specifically designed for
beginners, children, and seniors yet eliminating the existing and projected deficit noted
above, are alternate option was explored. This option calls for the Mif Course to be
temporarily relocated to the front nine -holes of the existing south Course. Additional
tee boxes would be added at shorter distances to provide the option of playing the holes
in a longer or shorter format. This option would provide opportunities for all levels of
golfers to continue play, as the longer term solution is explored and identified, yet
reducing expenditures and therefore precluding esclating deficits. In order to assess its
financial viability, Kemper staff has provided projections for both revenues and cost
savings under this program option. (Exhibit 4)
The anticipated time required to relocate the Mif to the front nine holes of the south
Course is approximately three weeks. This time frame would eliminate any down time,
and allow play to continue uninterrupted. The anticipated completion date for this
program option is February 1, 2010.
FINANCIAL IMPACT
It is anticipated that both the number of rounds played and the revenue generated will
continue to decline during the less popular winter /spring seasons, while expenditures
will remain fairly consistent. This trend will result in a larger deficit at June 30, 2010. In
the event that the course remains open for the remaining six months of the fiscal year,
the projected deficit is estimated to be $45,000, a deficit anticipated to recur if not
increase annually due to maintenance costs. A number of factors such as weather and
the economic state of the area could also affect this final number. This recurrent trend
would result in further depletion of the Golf Reserve Fund, unaudited cash balance
projected to be approximately $1,100, 000 at June 30, 2009.
Honorable Mayor and
Members of the city Council
RECOMMENDATION
January 8, 2010
Page 3 of 3
.Approve a motion directing the Interim City Manager to close the Mif Albright Course
effective January 31, 2010 and to relocate the course to the front nine holes of the south
course as a pilot program.
Respectfully submit eo,
6,1
C/
„r.
/Z/"
Dale Lillard, Director
Alameda Recreation, Parks Golf operations
Approved as to funds and account,
Glend
Interim Finance Director
DL:bf
Exhibits:
1. Mif Albright Costs
2. Mif Albright Rounds 2008 vs. 2009
3. Mif Albright Revenue 2008 vs. 2009
4. Mif Albright Financial Comparison
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