2010-02-03 Packetw Y f
f CITY OF ALAMEDA CALIFORNIA
SPECIAL JOINT MEETING OF THE C ITY c COUNCIL AN D
PUBLIC UTILITIES BOARS PUB
WEDNESDAY FEBRUARYS 2010 5:09 P.M.
Location city Council chambers conference Roam, city Hall, corner of Santa Clara
Avenue and Oak street
W�_ ■w
1. Rcll call city council, PUB
2. Public Comment on Agenda Items Only
Anyone wishing to address the Council /Board on agenda items only, may speak
for a maximum of 3 minutes per item
3. Adjournment to closed session to consider:
City Council PUB
3 A. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Significant Exposure to Litigation Pursuant to Subdivision (b) of Section 54956.9
Name of cases vectren communication services v. city of Alameda, Acting
By and Through Alameda Municipal Power
Bernard A. Osher, Trustee v. city of Alameda, et al
City of Alameda on Behalf of Itself and Alameda Municipal
Power, et al v. Nuveen Municipal High Income Opportunity
Fund, et al
City Co uncil
3 B. CONFERENCE WITH LABOR NEGOTIATORS
Agency_ Negotiators Human Resources Director
Employee Organizations Alameda Police Managers Association
4. Announcement of Action Taken in closed session, if any
5. Adjournment city council, PUB
�t� S
CITY OF ALAMEDA CALIFORNIA
'h am rfs �i• r�' �Pf'
ANNUAL MEETING OF THE ALAMEDA PUBLIC IMPROVEMENT CORPORATION
WEDNESDAY FEBRUARY 3 6:55 P.M.
Location: Council Chambers, City Hall, corner of Santa Clara Avenue and oak Street.
Public Participation
Anyone wishing to address the Board on agenda items or business introduced by Board
Members may speak for a maximum of 3 minutes per agenda item when the subject is
before the Board. Please file a speaker's slip with the Assistant City Clerk if you wish to
speak on an agenda item.
PLEDGE OF ALLEGIANCE
1. ROLL CALL Alameda Public Improvement Corporation (APIC)
2 MINUTES
2 -A. Minutes of the Annual APIC Meeting of February 3, 2009. (City Clerk)
3. AGENDA ITEMS
None
4. ORAL COMMUNICATIONS (Public Comment)
Any person may address the Board in regard to any matter over which the Board
has jurisdiction or of which it may take cognizance, that is not on the agenda
5. BOARD COMMUNICATIONS (Communications from the Board)
6. ADJOURNMENT APIC
AGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
Alameda City Hall
Council Chamber, Room 399
2263 Santa Clara Avenue
Alameda, CA 94501
Wednesday, February 3, 2010
Meeting will begin at 7:09 p.m.
I ROLL CALL ARRA
2. CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted, approved or adopted by one
motion unless a request for removal for discussion or explanation is received from the Board or a
member of the public.
2 -A. Approve the minutes of the Regular Meeting of January 0, 2010.
3. REGULAR AGENDA ITEMS
None
4. ORAL REPORTS
4 -A. oral report from Member Matarrese, Restoration Advisory Board (RAB)
representative
Highlights of January 7 Alameda Point RAB Meeting
5. ORAL COMMUNICATIONS, NON AGENDA PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which
the governing body has jurisdiction that is not on the agenda.)
1: f
e
This meeting will be cablecast live on channel 15.
Notes
Sign language interpreters will be available on request. Please contact the ARRA secretary at
747 -4800 at least 72 hours before the meeting to request an interpreter.
Accessible seating for persons with disabilities (including those using wheelchairs) is available.
Minutes of the meeting are available in enlarged print.
Audio tapes of the meeting are available for review at the ARRA offices upon request.
CITY OF ALAMEDA •CALIFORNIA
IF YOU WISH TO ADDRESS THE COUNCIL:
1. Please file a speaker's slip with the Assistant City Clerk and
upon recognition by the Mayor, approach the podium and state
your name; speakers are limited to three (3) minutes per item
2. Lengthy testimony should be submitted in writing and only a
summary of pertinent points presented verbally
3. Applause and demonstration are prohibited during Council
meetings
WEDNESDAY FEBRUARY 3 2010 7 :01 P.M.
AGENDA REGULAR MEETING OF THE CITY COUNCIL
[Note: Regular Council Meeting convenes at 7:00 pm, City Hall, Council Chambers,
corner of Santa Clara Avenue and oak Street
The Order of Business for City Council Meeting is as follows:
1. Roll Call
2. Agenda Changes
3. Proclamations, Special Orders of the Day and Announcements
4. Consent Calendar
5. City Manager Communications
6. Regular Agenda Items
7. Oral Communications, Non Agenda (Public Comment)
8. Council Referrals
9. Council Communications (Communications from Council)
10. Adjournment
Public Part ci ation
Anyone wishing to address the Council an agenda items or business introduced by
Councilmerrbers may speak for a maximum of 3 minutes per agenda item when the
subject is before Council. Please file a speaker's slip with the Assistant City Clerk if you
wish to address the City Council.
SPECIAL JOINT MEETING OF THE CITY COUNCIL AND 6:00 P.M.
PUBLIC UTILITIES BOARD, CITY COUNCIL CHAMBERS CONFERENCE ROOM
Separate Agenda (Closed Session)
ANNUAL MEETING OF THE ALAMEDA PUBLIC IMPROVEMENT 6:66 P.M.
CORPORATION, CITY COUNCIL CHAMBERS, Separate Agenda
REGULAR MEETING OF THE ALAMEDA REUSE AND 7:00 P.M.
REDEVELOPMENT AUTHORITY, CITY COUNCIL CHAMBERS
Separate Agenda
1 ROLL CALL City Council
2. AGENDA CHANCES
3. PROCLAMATIONS SPECIAL ORDERS OF THE DAY ANNOUNCEMENTS
3 -A. Proclamation Declaring January 30, 2010 to April 4, 2010 as a Season for
Nonviolence. (Economic Development)
4. CONSENT CALENDAR.
Consent Calendar items are considered routine and will be enacted, approved or
adopted by one motion unless a request for removal for discussion or
explanation is received from the Council or a member of the public
4 -A. Minutes of the Special City Council Meeting held on January 26, 2010. (City
Clerk)
4 -B. Bills for Ratification. (Finance)
4 -C. Recommendation to Adopt Plans and Specifications and Authorize a Call for Bids
for the Neighborhood Library Improvement Program, No. P.W. 10- 09 -29. (Public
Works)
4 -D. Adoption of Resolution Appointing an Engineer and an Attorney for Island City
Landscaping and Lighting District 84 -2. (Public Works)
4 -E. Adoption of Resolution Appointing an Engineer and an Attorney for Maintenance
Assessment District 01 -1 (Marina Cove). (Public Works)
4 -F. Adoption of Resolution Approving a Revised Memorandum of Understanding
Between the Alameda Police Managers Association and the City of Alameda .for
the Period of January 6, 2008 Through February 27, 2010. (Human Resources)
4 -G. Adoption of Resolution Designating Alameda as a Preserve America Community
and Authorizing the Submission of an Application for Preserve America Grant
Funding. (Economic Development)
5. CITY MANAGER COMMUNICATIONS (Communications from City Manager)
6 -A. 2417 Residential Property Managers for Large Multi Family Housing Complexes
6. REGULAR AGENDA ITEMS
6 -A. Public Hearing to Consider Adoption of a Resolution Joining the CaliforniaFI RST
Program, Authorizing the California Statewide Communities Development
Authority to Accept Applications from Property Owners, Conduct Contractual
Assessment Proceedings and Levy Contractual Assessments Within the Territory
of the City of Alameda, and Authorizing Related Actions;
Adoption of Resolution Authorizing Sacramento County to Act as Lead
Applicant for a Municipal Financing Program Grant; and
Adoption of Resolution Authorizing the Association of Bay Area Governments
to Act as Lead Applicant for a California Comprehensive Residential Building
Retrofit Grant. (City Manager)
6 -B. Public bearing to Consider a Call for Review of the Planning Board's Modification
of a Use Permit for Extended lours of operation at the Kohl's Store Located at
2201 South Shore Center, and Adoption of Related Resolution. (Community
Development)
6 -C. Recommendation to Authorize the Interim City Manager to Submit Applications
Totaling $3,466,489 to the East Bay Regional Park District Under the Measure
WW Grant Program. (Park and Recreation)
7. ORAL COMMUNICATIONS NON AGENDA (Public Comment)
Any person may address the Council in regard to any matter over which the
Council has jurisdiction or of which it may take cognizance, that is not on the
agenda
8. COUNCIL REFERRALS
Matters placed on the agenda by a Councilmember may be acted upon or
scheduled as a future agenda item
9. COUNCIL COMMUNICATIONS (Communications from Council)
Councilmembers can address any matter, including reporting on any
Conferences or meetings attended
9 -A. Consideration of Mayor's Nomination for Appointment to the Recreation and Park
Commission.
10. ADJOURNMENT City Council
Materials related to an item on the agenda are available for public inspection in the City Clerk's
Office, City Full, Room 380, during normal business hours
a Sign language interpreters will be available on request. Please contact the City Clerk at 747-
4800 or TDD number 622 -7638 at least 72 hours prior to the Meeting to request an interpreter
d Equipment for the hearing impaired is available for public use. For assistance, please contact the
City Clerk at 747 -4800 or TDD number 622 -7638 either prior to, or at, the Council Meeting
d Accessible seating for persons with disabilities, including those using wheelchairs, is available
Y Minutes of the meeting available in enlarged print
p Audio Tapes of the meeting are available upon request
Please contact the City Clerk at 747 -4800 or TDD number 622 -7638 at least 48 hours prior to the
meeting to request agenda materials in an alternative format, or any other reasonable
accommodation that may be necessary to participate in and enjoy the benefits of the meeting
UNAPPROVED
MINUTES OF THE ANNUAL, ALAMEDA PUBLIC
IMPROVEMENT CORPORATION MEETING
TUESDAY F EBRUARY 3, 2009 7:25 P M
Chair Johnson convened the Annual Meeting at 8:05 p.m. Board.
Member deHaan led the Pledge of Allegiance.
ROLL CALL Present: Board Members deHaan G ilmore, Mat arre s e
Tam, and Chair Johnson 5.
Absent: None.
(09- Minutes of the Annual APIC Meeting of February 5, 2008.
Board Member Tam moved approval of the minutes.
Board Member Gilmore seconded the motion, which carried by
unanimous voice vote 5.
AGENDA ITEMS
None.
ORAL C OMMUNICATIONS
None.
BO ARD COMMUNICATIONS
None.,
ADJOURNM
There being no further business, Chair Johnson adjourned the Annual
Meeting at 8 :06 p.m.
Respectfully submitted,
Lara weisiger, Secretary
Alameda Public Improvement Corporation
The agenda for this meeting was posted in accordance with the Brown
Act.
Annual Meeting
Alameda Public Improvement Corporation
February 3. 2009
UNAPPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, January 6, 2010
The meeting convened at 12:64 p.m. with Chair Johnson presiding.
Present: Chair Beverly Johnson
Boardmember Lena Tara
Boardmernber Frank Matarrese
Boardmernber Marie Gilmore
Vice Chair Doug del-laan
2. CONSENT CALENDAR
2 -A. Approve the minutes of the Regular Meeting of December 2, 2009.
The consent calendar was motioned for approval by Member 'Tam, seconded by Member
Matarrese and passed by the following voice gates: Ayes: 6, Does: 0, Abstentions: 0
3. REGULAR AGENDA ITEMS
None.
4. ORAL REPORTS
4-A. oral report from Member Matarrese, Restoration Advisory Board (RAE)
representative Highlights of December 3 Alameda Point RAB fleeting.
Member Matarrese discussed the highlights of the December 7 RAB meeting, including that he
received a preliminary report from Derek Robinson of the Navy stating that the large object in
the Sea Plane Lagoon is a concrete block with pier material, not hazardous waste. Member
Matarrese requested that the ARRA write a letter to the Navy to remove the concrete block.
Member del -lawn asked if radiation was found on that piece. Member Matarrese replied that it is
unknown and a primary reason why it should be removed. Member Matarrese also discussed
that the Navy wants to leave the radium contaminated sewer line in place under building 400,
stating that removing it would cause the structure to be unsound. Member Matarrese, along
with RAB members insist that the sewer line has to be removed. Another important point
discussed was that the University of Florida and Purdue University received a large DOD grant
to conduct rernediation development studies; this grant represents several hundreds of
thousands of dollars and put Alameda Point remediation on the map.
Chair Johnson agreed that the ARRA send a letter to the Navy regarding the two key items:
concrete block removal, and contaminated sewer line removal.
Vice chair del -laan discussed looking at the option of filling the area in order to bring back the
shoreline. chair Johnson and Member Matarrese agreed, stating that if the Seaplane Lagoon is
eventually going to be a Marina, and boating activities will be taking place there, it needs to be
cleared out.
A Item #2-A
ARRA
5. ORAL COMMUNICATIONS, NON AGENDA (PUBLIC COMMENT)
There were no speakers.
6. COMMUNICATIONS FROM THE GOVERNING BODY
Member Matarrese discussed the visit to El Toro and Hamilton bases, particularly that the City
of Irvine established a local development corporation to develop the Great Park. Member
Matarrese would like to put an item on a future ARRA agenda to evaluate that particular option
to see if it has utility for the ARRA or successor to the ARRA. He stated that Hamilton is farther
along than most other bases there are lots of houses; 10 hangars in use, eight of which have
been rehabbed for public and private, with two hangars remaining in the Coast Guard. Member
Matarrese recommends looking for potential military use for the hangars at Alameda Point. He
stated that the most important and striking feature of Hamilton was that they were taking the
runways and returning them to wetlands. Member Matarrese discussed that a wetlands option
for the west end of Alameda Point might be a superior option to bolster the shoreline with an
engineering solution. The wetlands are a carbon sink, and there may be future carbon credits; it
filters runoff, provide better habitat for the environment and is a superior buffer to storm or wave
action because it doesn't require maintenance.
Vice Chair deHaan discussed that some of the dredging from the Port of Oakland was used for
establishing that wetlands. Member Matarrese added that levies were built as well. Vice Chair
deHaan stated that getting `tipping fees' is extremely important to jumpstart this type of
operation.
Chair Johnson liked the idea of wetland restoration. Member Matarrese reiterated that the
ARRA remain insistent that the Navy scoop and remove Sites 1 and 2.
Member Matarrese stated that there was concern expressed by two members of the RAB (one
representative from the EPA and one from the Audubon society) of rumors that the Bay Trail
was in jeopardy, either from the wildlife or the VA. Member Matarrese would like to find the
source to the rumor to see if it has any merit.
MINNOW
Meeting was adjourned at 1:05 a.m. by Chair Johnson.
Respectfully submitted,
Glidden Irma
ARRA secretary
Russell Resources, Inc.
environmental management
Alameda Point RAB Meeting on January 7, 2010
Highlights and Analysis
RAB members present Dale Smith (Community Co- chair), Fred Hoffman, George Humphreys,
Joan Konrad, Jinn Leach, Jean Sweeney, Jinn Sweeney, and Michael John Torrey; Marsha
Pender grass facilitated. the meeting, but did not act as chair.
Remediation a other field work in progress:
The Navy is continuing to remove and replace radioactively contaminated storm drain
lines arising at Buildings 5 and 400 that discharge into the Seaplane Lagoon. This work
must be completed before cleanup of contaminated sediment in the Seaplane Lagoon
begins. Cleanup of Seaplane Lagoon sediment is scheduled to begin in March 2010.
Subsurface groundwater treatment is underway at IR Sites 14 and 27, along the Oakland
Inner Harbor in Northwest Tem'tories and just north of Pier 1, respectively.
The air spar gelvapor extraction system to treat groundwater contaminated with benzene
and naphthalene at Alameda Point C» -5 and FIS CA IR Site 2 is operating.
Petroleum- contaminated groundwater treatment operation near the Atlantic Avenue
entrance is continuing. The similar groundwater clean -up effort at the south end of the
Western, Hangar Row is completed, having removed virtually all of the contamination.
Contaminated soil associated with the former incinerator that was located where Building
459 is now (the Navy Exchange Service Station at the corner of Main Street and West
Tower Avenue) has been excavated and disposed offsite. Additional contamination
remains in one area of this site. The Navy will conduct further excavation there.
OU -2C Feasibilit Study
The Navy updated the RAB on the status of the FS for OU -2C, which includes Buildings 5, 400,
and their surrounds. Due to extensive comments on the draft FS, the Navy is preparing a revised
draft FS for review and comment, rather than issuing a draft final FS as its next step in the
CLRCLA process. Regarding the TCRA (time- critical removal action) to remove radioogically
contaminated storm drain lines serving OU -2C, the Navy explained its decision not to remove
during the TCRA a contaminated drain line located beneath the floor slab of Building 400. The
Navy cited the potential of compromising the structural integrity of Building 400 by doing so
and noted the absence of current human and ecological exposures as the bases for this decision.
The Navy will include remedial alternatives for this storm drain line in its revised draft FS for
OU -2C. Related to this issue and as the A.RRA. Board directed at its January 6, 2010, meeting,
staff sent a comment letter to the Navy on January 14, 2010, that clearly expresses the ARRA's
conviction that this storm drain line be removed, if not during the TCRA, then as part of the
remedial action that the Navy carries out pursuant to the CERCLA. Record of Decision for
OIL -2C. The comment letter specifically asks the Navy to substantiate that its concern for
potential structural hazards to the building is based on sound structural engineering judgment. At
the RAB meeting, the Navy suggested that it would do such a detailed structural evaluation.
RRl, 440 !Nova Albion Way, Suite 1, San Rafael, California 94903 415,902.3123 fax 815-572-8600 Agenda Item #4 -A
ARRA
02 -03 -2010
Page 2 of 2 Alameda Point RAB Meeting, January 7, 2010
February 3, 2010 Highlights and Analysis
Basewide Update
The Navy updated the RAB on the status of active remediation projects at Alameda Point.
Several RAB members questioned '1r. Robinson closely on the details of the remedial actions at
IR Site 7 (the former base service station at the corner of Main Street and west Tower Avenue)
and IR Site 26 (solvent contaminated groundwater at the north end of western hangar Row).
Although cleanup of these two sites is still in progress, active remediation of CAA -C (the
underground aviation gas pipeline leak at the southern end of the western Hangar Row), which
was also discussed, has been very successful. At the Petroleum. Program meeting subsequent to
the RAB meeting, the water Board agreed that CAA -C is ready for consideration of site closure.
Concrete Block in Seaplane Lagoon
The Navy reported on its diver's investigation of the submerged block near Ramp 2 along the
northern bulkhead of Seaplane Lagoon. The object appears to be roughly rectangular about 20
feet in length by six to seven feet in width. Its eastern edge is about four feet thick, but the
thickness of the other edges could not be measured due to safety concerns. The object seems to
consist of concrete -like material. Timber debris (one bolted to the exterior and others cast or
embedded into the concrete -like material) and severely corroded fasteners and metallic items are
present, either embedded into the obj ect or located around it. Needle -thin exposed metal
protruding from the object may indicate the presence of reinforcing bar or mat. No information
was forthcoming as to the origin of the object, its former use, or whether it is hollow. At its
January 6, 2010, board meeting, the ARRA directed staff to send a letter to the Navy explaining
that the Navy must remove the block, because it is a hazard to navigation. The Navy will include
a more formal, and hopefully more detailed, account of its investigation of the block as part of
the Navy's completion report for its TCRA to remove the debris piles along the north shore of
Seaplane Lagoon. Accordingly, the ARRA's letter will be drafted after that report is released that
the comments can be as specific and persuasive as possible.
440 Nova Albion Way, Suite 1, San Rafael, California 94903 415.902.3123 fax 815.572.8600
WREREAS, the City of Alameda, the State of California and our Nation continue to
confront the challenges of violence in the form of hate crimes, brutality,
domestic abuse, and other forms of inhumanity; and
WHE 'REAS, violence in actions, attitudes, and words is pervasive in our society; and
WHEREAS, an awareness of nonviolent rind les and practices is a powerful way to
p p p p y
heal and transform our lures and communities, to recognize the dignity
and worth of every human being, and to promote peace and harmony
among all people regardless of race, color, culture, class, language, faith,
age, gender, sexual orientation, or other apparent difference; and
WYERF AS, the principles and practices of nonviolence. were epitomized in the lives
and work of Mahatma Gandhi, and Dr. Martin Luther King, Jr.; and
WREREAS an international campaign has been organized as the Season for
Nonviolence,- to extend from- -January 30 through April 4 of each year,
the anniversaries of the assassinations of Mahatma Gandhi and Dr. King
and began in: 7998 with observances at the United Nations and in
hundreds of cities and locales around .the world, and
WIWIZEAS, during he 2010 Season for Nonviolence, groups throughout the world
g g p g
will sponsor projects and programs to .create greater awareness and
consciousness of the principles and .practices of nonviolence; and
WYEREAS in Alameda we have a great opportunity to focus our hearts and minds
on nonviolence in recognition and celebration of the Season. for
Nonviolence.
NOW TWEIZEFORE, BE Ir RESOLVED, that 1, Beverly J. Johnson, Mayor of the
City of Alameda, do hereby declare the period of January 30, 2010 to .April 4, 2010 as
A SEASON FOR NONVIOLENCE
and encourage all residents of Alameda to participate in a celebration of our community's
cultural and ethnic diversity by being nonviolent in actions and interactions with each other in
our homes, schools, and society, and to support programs and projects conducted in the spirit of
acceptance and nonviolence.
R PCrar1 t T nh,n ra
UNAPPROVED
MINUTES of THE SPEC CITY COU NCIL MEE TING
TUESDAY JANUARY 26 -6.00 P.M.
Mayor Johnson convened the special meeting at 6:06 p.m.
Roll Call Present: Councilrr embers deHaan, Gilmore, Matarrese, Tara and
[Mayor Johnson 6.
Absent: None.
The special meeting was adjourned to closed session to consider:
10- Conference with Labor Negotiators; Agency negotiators. Joe Wiley and Human
Resources Director; Employee organizations: Alameda Police officers Association
Following the closed session, the special meeting was reconvened and Mayor Johnson
announced that the City Council received a briefing from its Labor Negotiators regarding
the status of negotiations; no action was taken.
Ad jou rnment
There being no further business, Mayor Johnson adjourned the special meeting at 6:60
p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Brown Act.
Special Meeting
Alameda City Council
January 25, 2010
CITY OF ALAMEDA
Memorandum
To. Honorable Mayor and
Members of the City Council
From: Lisa-Goldman-
Deputy City Manager
Date: January 28, 2010
Re: List of Warrants for Ratification
This is to certify that the claims listed on the attached check register and shown below have been
approved by the proper officials and, in ray opinion, represent fair and just charges against the City in
accordance with their respective amounts as indicated thereon.
225539 225848
EFT 788
EFT 789
EFT 790
EFT 791
EFT 792
EFT 793
...EFT 794
T 795
EFT 795
EFT 797
EFT 798
EFT 799
EFT 809
EFT 801
Void Checks:
212592
GRAND TOTAL
Respectfully submitted,
r
Deputy City Manager
Council Warrants 02/02110
$1, 651 370.39
$4,383-54
$61 ,22$.82
$1 0,439.00
$1 1,953.50
$29,451%. 25
$89.05
$458
$57,254,95
$594, 356.17
$861
$237
$589.51
$5,910.97
$6,573.76
($50.00)
$4,090
BILLS #4 -B
212/2010
CITY OF ALAM E DA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: February 3, 2010
Re: Adopt Plans and Specifications and Authorize a Call for Bids for the
Neighborhood Library Improvement Program, No. P.W. 10 -09 -29
BACKGROUND
On January 0, 2009, the City Council awarded a consultant contract to Noll Tara
Architects to design building improvements for the vilest End and Bay Farm Island
neighborhood libraries. The architect reviewed the details of the proposed
improvements at the City Council meeting of December 15, 2009.
DISCUSSION
The proposed project will remodel both neighborhood libraries to improve overall space
utilization consistent with the "Alameda Free Library Strategic Plan 2009 2014," and the
recommendations of the Neighborhood Library Improvement Project (NLIP) team. work
includes: providing distinct areas for adults, teens, and children that meet Americans
with Disability Act accessible requirements; replacing the plumbing, hea.tin g and
ventilating systems; upgrading electrical and telecom wiring; installing new lighting;
seismic retrofitting the buildings; replacing /refurbishing furniture, stacks, and counters;
lead and asbestos abatement; interior and exterior painting; and installing new floorng.
In addition, the existing roof of the west End neighborhood library will be replaced. As
requested by the City Council, any remaining funds will be used for future landscape
improvements. A copy of the plans and specifications is on file in the City Clerk's office.
FINANCIAL IMPACT
The funds for this project are budgeted in the Library Department's account for Capital
Improvement Program (05 -05), with monies allocated from the Measure O bond
proceeds and its accumulated interest. These funds are dedicated solely to
improvements for the neighborhood libraries. No General Fund monies are required.
City Council
Agenda Item #4 -C
Honorable Mayor and February 3, 2010
Members of the City Council Page 2 of 2
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENC
This project will assist in meeting the goals of the City of Alameda`s Local Action Plan
for Climate Protection, by decreasing furnace produced greenhouse gas emissions, and
by encouraging usage of facilities closer to home.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), the neighborhood
library project is Categorically Exempt under CEQA Guidelines Section 15301(a),
Existing Facilities Exterior /interior Alterations; section 15301(e), Alterations to Existing
Structures of 2,500 Square Feet or Less; and Section 15331, Historical Resource
Resto ratio n /RehabiI itation.
RECOMMENDATION
Adopt plans and specifications and authorize a call for bids for the neighborhood library
improvement program, No. P.W. 10- 0929.
Respec II submitted,
Matthew T. Naclerio n Chisaki
Public Works Director Library Director
Approved as to funds and account,
Evelyn Leung
Interim Supervising Accountant
&IBM
CITY OF ALAMEDA
Memorandum
To: Honorable Ma and
Members of the Cit Council
From: Ann Marie Gallant
Interim Cit Mana
Date: Februar 3, 2010
Re: Adopt a Resolution Appointin an En and an Attorne for Island Cit
Landscaping and Lightin District 84-2
A
1kj el jLf ffl
On June 7, 1984, the Cit Council established the I ..Cit Land and Li
District 84-2. The purpose of this assessment district is to provide enhanced
maintenance in certain business or nei zones throu the Cit This work
varies amon the zones within the districts, but includes re litter collection,
landscape maintenance of the medians and, planters, and sidewalk cleanin
DISCUSSION
There are currentl seven zones in the assessment di (see attached zone maps).
Zone 1: Lincoln Avenue between Sherman Street. and St. Charles Street.
Zone 2: Webster Street between Central Avenue and Lincoln Avenue.
Zone 3: Webster Street.between Lincoln Avenue and Ralph Appezzato Memorial
Parkwa
Zone 4: Park Street. between B.1andin Avenue and .San Jose Avenue, and Santa
Clara Avenue and Central Avenue between Oak.Street and Broadwa
Zone 5: Harbor Ba Parkwa between Doolittle Drive and the west end of the
roadwa includin N Loop Road and South Loop Road.
Zone 6: Alameda Marina. V illa g e
Zone 7: Ba Street between San Antonio Avenue and the la
It is necessar to appoint an En for preparation of the assessment
dia and the a amount, b parcel, withi the zones of the assessment
district. It is also necessar to appoint an Aftorne for the district to perform
the le services re in the.conduct of these proceedin Consistent with the
current practice, it is recommended that the Cit En be appointed as the
En and that the Cit Attorne be appointed as Attorne for the district.
Cit Counci I
Report Re:
A Item #4-13
Honorable Mayor and
Members of the City Council
FINANCIAL IMPACT
February 3, 2010
Page 2of2
Direct costs associated with this work, such as landscape maintenance, are paid by the
Assessment District, and apportioned to each zone, based on the individual zone's
percentage of the total work. Indirect costs of $2,000 for attorney fees and $8,000 for
the engineering, advertising, and mailing fees associated with possible property owner
balloting are also charged to the Assessment District.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal code.
1 Mee] iy Ii►►I: lo I O7:r�[���
Adopt a resolution appointing an Engin and an Attorney for Island city Landscaping
and Lighting District 84--2.
Respectfully submitted,
X4
Matthew T. Naclerio��
Public Works Director
Approved as to funds and account,
W I eu'h
J
Evelyn U., I
Interim Supervising Accountant
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CITY OF ALAMEDA RESOLUTION NO.
APPOINTING AN ENGINEER AND AN ATTORNEY FOR
ISLAND CITY LANDSCAPING AND LIGHTING DISTRICT 84--2
E
WHEREAS, on June 7, 1984 by Resolution No. 10353, the Council of the
U.- City of Alameda ordered the formation of and levied the first assessment within the
0 y
co Island City Landscaping and Lighting District 84 -2 (hereinafter the "District
pursuant to the provisions of the Landscaping and Lighting Act of 1972 as set forth
in the California Streets and Highways Code (hereinafter the "Act"); and
CL
CL WHEREAS, Sections 22620, et se of the Act p rovide for the levy of
�a y
annual maintenance assessments after formation of the District; and
WHEREAS, the purpose of said assessments is to provide for enhanced
maintenance in business district Zones 1 through 6 and residential Zone 7 located
throughout the City and described in proceedings in and for said District heretofore
approved by this Council and herein incorporated by this reference; and
WHEREAS, the public interest and convenience will be served by
appointing an Engineer and an Attorney for assessment and legal services; and
WHEREAS, it would be advantageous to the City to continue with the
services of the City Engineer as the Engineer -of -work and the City Attorney as the
Attorney for said District;
NOW THEREFORE, ICE IT RESOLVED by the Council of the City of
Alameda that the City Engineer for the City of Alameda is hereby appointed as
Engineer for preparation of the assessment diagram and the assessment amount
by parcel within the zones of the Island City Landscaping and Lighting District 84-
2; and
BE IT FURTHER RESOLVED that the City Attorney for the City of Alameda
is hereby appointed as Attorney to perform the legal services required in the
conduct of said proceedings.
Resolution #4 -D CC
02 -03 -201 p
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in regular
meeting assembled on the 3rd day of February, 2010, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, I have hereunto set nay hand and affixed the
official seal of said City this 4th day of February, 2010.
Lara Weisiger, City Clerk
City of Alameda
CITY OF ALAN[ E DA,
Memorandum
To: Honorable Mayor and
Members of the city Council
From: Ann Marie Gallant
Interim City Manager
Date: February 3, 2010
Re: Adopt a Resolution Appointing an Engineer and an Attorney for Maintenance
Assessment District 01 -1 (Marina Cove)
BACKGROUND
On .dune 7, 2002, the city council established Maintenance Assessment District o1 -1. The
purpose of this assessment district is to provide maintenance for the city park, sidewalks,
and landscaping in the Marina cove development (see attached neap).
DISCUSSION
It is necessary to appoint an Engineer -of -Work for annual preparation of the assessment
diagram and the assessment amount, by parcel, for the maintenance assessment district.
It is also necessary to appoint an Attorney -of- Record to perform the legal services required
in the conduct of these annual proceedings. consistent with the current practice, it is
recommended that the City Engineer be appointed as the Engineer -of -Work and that the
City Attorney be appointed as Attorney for the district.
FINANCIAL IMPACT
All direct costs for services, such as landscape maintenance, are presently charged to the
Maintenance Assessment District. In addition, indirect costs of $2,000 for attorney fees
and $2,600 for engineering, advertising, and mailing fees will also be charged to the
Maintenance Assessment District.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal code.
City Council
Report die:
Agenda Item #4 -E
2 -3 -ol O
Honorable Mayor and
Members of the City Council
RECOMMENDATION
February 3, 2010
Page 2 of 2
Adopt a resolution appointing an Engineer and an Attorney for Maintenance Assessment
District 01-01, Marina cove.
Respectfully submitted,
oo�7
Matthew T. Naclerio
Public Works Director
Approved as to funds and account,
lk.p I
Evelyn Leung
Interim Supervising Accountant
MM:JW:gc
Exhibit
1. Maintenance Assessment District Map
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Exhibit to
Report Re:
A Item #4-E
2-3-10
CITY OF ALAMEDA RESOLUTION NO.
APPOINTING AN ENGINEER AND AN ATTORNEY FOR
CITY OF ALAMEDA MAINTENANCE ASSESSMENT
DISTRICT 01 -1, (MARINA COVE)
0
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2
WHEREAS, by its previous proceedings, the council of the City of Alameda
determined to undertake the formation of the first maintenance assessment district
within the city of Alameda Maintenance Assessment District 01 -1 (hereinafter the
"District pursuant to the provisions of Chapter 3, Article V of the Alameda
Municipal code (the city of Alameda Maintenance Procedure code) (hereinafter
the "Code which also incorporates the procedural requirements of the
Landscape and Lighting Act of 1972 (hereinafter the "Act and
WHEREAS, the formation of a Maintenance Assessment District, Sections
22620, et seq., of the California Streets and Highways code provide for the levy of
annual maintenance assessments after formation of the District; and
WHEREAS, the purpose of said assessments is to provide for enhanced
maintenance in the zones established pursuant to the Code located throughout the
City and described in proceedings in and for said District heretofore approved by
this council and herein incorporated by this reference; and
WHEREAS, the public interest and convenience will be served by
appointing an Engineer and an Attorney for assessment and legal services; and
WHEREAS, it would be advantageous to the City to continue with the
services of the City Engineer as the Engineer -of -Work and the City Attorney as the
Attorney for said District;
NOW THEREFORE, BE IT RESOLVED by the Council of the City of
Alameda that the City Engineer for the City of Alameda is hereby appointed as
Engineerfor preparation of the assessment diagram and the assessment amount
by parcel within the zones of the City of Alameda Maintenance Assessment
District 01 -1; and
BE IT FURTHER RESOLVED that the city Attorney for the City of Alameda
is hereby appointed as Attorney to perform the legal services required in the
conduct of said proceedings.
Resolution #4-E CC
02 -03 -2410
I, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in regular
meeting assembled on the 3rd day of February, 2010 by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, I have hereunto set nay hand and affixed the
official seal of said city this 4th day of February, 2010.
Lara Weisiger, city Clerk
City of Alameda
CITY OF ALAMEDA
Memorandum
To Honorable Ma and
Members of the Cit Council
From: Ann Marie Gallant
Interim Cit Mana
Date: Februar 3, 2010
Re: Adopt a Resolution Approvin a Revised Memorandum of Understandin
Between the Alameda Police Mana Association and the Cit of
Alameda for the Period of Januar 6, 2008 Throu Februar 27, 2010
I 1 0 M me] LMN
The proposed Memorandum of Understandin (MOU) is between the Cit of Alameda
and the Alameda Police Mana Association APMA for the period of Januar 6,
2008 throu Februar 27, 2010.
DISCUSSION
The Cit of Alameda labor relations repr have. met in Closed Session with
the Cit Council to discuss ne with the APMA. Th revised MOU is .a result of
those ne and falls within the parameters authorized b the. Cit Coun In the
spirit of effective and responsible ne the membership of the APMA has
approved this a which does not include an w incr. durin the
twent month term. The MOU does include some minor lan modifications,
initiates a deferred compensation plan for previousl accru vacation hours, revises
the vacation benefit to a pa period accrual method, and mod ifies the current health
benefits throu the term of the MOU. The MOU is on file in the Cit Clerk's office.
FINANCIAL IMPACT
The cost to the General Fund for implementation of the health and welfare benefit
adjustments for FY09/10 is approximatel $720. The funds for this are included in the
FY09/1 0 Police Department bud for other emplo paid benefits.
Cit Council
Report Re:
A Item #4wF
2403A 0
Honorable Mayor and
Members of the City Council
RECOMMENDATION
February 3, 2010
Page 2 of 2
Adopt a Resolution approving the revised Memorandum of Understanding between the
Alameda Police Managers Association and the City of Alameda, for the period of
January 0, 2008 through February 27, 2010.
Respectfully submitted,
Karen Willis
Human Resources Director
Approved as to funds and account,
Evelyn Leung
Interim Supervising Accountant
Exhibit:
1. Memorandum of Understanding between the City of Alameda .and the Alameda
Police Managers Association On file in the City Clerk's Office
CITY OF ALAMEDA RESOLUTION NO.
APPROVING REVISED MEMORANDUM OF UNDERSTANDING
BETWEEN
THE ALAMEDA POLICE MANAGERS ASSOCIATION
AND
THE CITY OF ALAMEDA FOR THE PERIOD COMMENCING
JANUARY 0, 2008 AND ENDING FEBRUARY 27, 2010
WHEREAS, there has been submitted to this Council a Memorandum of
Understanding between the Alameda Police Managers Association (APMA) and the
City of Alameda; and
WHEREAS, the Council of the City of Alameda has fully examined said
proposed Memorandum of Understanding, a copy of which is on file in the Office of
the City Clerk, and thereby finds and determines adoption of said documents to be in
the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Alameda that said Council hereby approves and adopts said revised Memorandum of
Understanding.
BE IT FURTHER RESOLVED that the provision of this Resolution shall
supersede any other resolution in conflict herewith.
I, the undersigned, hereby certify that the foregoing Resolution was duly and
regularly adopted and passed by the Council of the City of Alameda in a regular
meeting assembled on the 3rd day of February, 2010, by the following vote to wit:
AYES
NOES;
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, I have hereunto set my hand and affixed tl -e seal of
said City this 4th day of February, 2010.
La ra We i s i g e r
City of AI timed
Resolution #4 -F CC
02 -03 -2010
CITY of ALAM EDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: February 3, 2010
Re: Adopt a Resolution Designating Alameda as a Preserve America
Community and Authorize the Submission of an Application for Preserve
America Grant Funding
BACKGROUND
Staff has been exploring historic preservation funding, primarily as a source for
renovation of the Carnegie Library but also as a tool to continue preservation activity
citywide. In the interest of leveraging local dollars, staff has identified two other buildings
that would be good candidates for historic reuse and activation: the Bureau of
Electricity Central Substation at 1828 Grand Street (Alameda Historical..Monument) and
the former firehouse behind Alameda City Hall on oak Street (reportedly Alameda's first
fire station). Staff has begun review of potential grant sources and, as a result, is
recommending that the City seek designation as a "Preserve America Community" to
enhance the City's competitiveness for several grants.
DISCUSSION
While staff is preparing a comprehensive strategy for use of the Bureau of Electricity
substation and the former firehouse, grant monies could be used in the interim to assist
in determining the historic resource value, condition and modern re -use needs of. the
structures. one potential source of funds is the Preserve America Grant .Pro.gram, which
offers planning funding from the Federal government to support communities that have
demonstrated a commitment to preserving, recognizing, designating and protecting
local cultural resources. Alameda is an excellent Preserve America candidate.
The Preserve America Grant Program requires that the City seek designation as. a
Preserve America Community and submit an application for the only eligible building,
the substation, by February 12. The substation would be eligible for funds to an
historic structures report. The grant is a snatching grant, with the match recommended
from funds provided by the Community Improvement Commission (CIC). The total
grant amount being sought is $30,000, which would require a $30,000 match from the
C I C
City council
Report Re:
Agenda Item ##4 -G
2 -3 -o O
Honorable Mayor and
[Members of the City Council
FINANCIAL IMPACT
February 3, 2010
Page 2 of 2
Funding to provide the grant match is proposed from CIC, Business and Waterfront
Improvement Project Area funds. This match is currently not budgeted, and therefore
requires allocations from cash reserves in Fund #203, Business and Waterfront
Improvement Project. This is a leverage of federal dollars for total project support of
$60,000. This is an unbudgeted expenditure and approval of this recommendation will
amend the FY09 -10 budget, by transferring $30,000 from unallocated cash reserves in
Fund 203 to 7023 -61060 (Contractual Services).
RECOMMENDATION
Adopt a resolution designating Alameda as a Preserve America Community and
authorize the submission of an application for Preserve America Grant Funding.
Approved as to funds and account,
X,
Evelyn Leung
Interim Supervising Accountant
LAL:dc
CITY OF ALAMEDA RESOLUTION NO.
DESIGNATING CITY OFALAMEDAASA PRESERVE AMERICA
COMMUNITY AND AUTHORIZING THE SUBMISSION OF AN APPLICATION
FOR PRESERVE AMERICA GRANT FUNDING
WHEREAS, Preserve America is a White House initiative developed in
cooperation with the Advisory Council on Historic Preservation, the U.S.
Department of the Interior, and the U.S. Department of Commerce; and
WHEREAS, the goals of this initiative include a greater shared
knowledge about our Nation's past, strengthened regional identities and local
pride, increased local participation in preserving the country's irreplaceable
cultural and natural heritage assets, and support for the economic vitality of
communities; and
WHEREAS, this initiative is compatible with our community's interests
and goals related to historic preservation; and
WHEREAS, designation as a Preserve America Community will improve
our community's ability to protect and promote its historical resources; and
WHEREAS, the City of Alameda intends to apply for Historic
Preservation funds from the Preserve America Grant Program and authorizes
the Mayor to submit any and all funding application requests related thereto.
NOW, THEREFORE, BE IT RESOLVED, that the City Council will apply
for the designation of City of Alameda as a Preserve America Community.
BE IT FURTHER RESOLVED, that the City Council will protect and
celebrate our heritage, use our historic assets for economic development and
community revitalization, and encourage people to experience and appreciate
local historic resources through education and heritage tourism programs.
Resolution #4 -G CC
02 -a3 -2010
1, the undersigned, hereby certify that the foregoing Resolution was duly
and regularly adopted and passed by the Council of the City of Alameda in a
regular meeting assembled on the 3rd day of February, 2010, by the following vote
to grit:
AYES
NOES:
ABSENT:
ABSTENTIONS:
IN WITNESS, WHEREOF, 1 have hereunto set my hand and affixed the
seal of said City this 4th day of February, 2010.
Lara Weisiger, City Clerk
City of Alameda
G
CITY of ALA MEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: February 3, 2010
Re: Hold a Public bearing (Published Notice) and Adopt a Resolution
Authorizing Participation in the CaliforniaFIRST Program for Financin g of
Renewable Energy Ener gy Efficiencv., and Water Efficiency Projects
The California Statewide Communities Development Authority
CSCDA) is a point
powers authority sponsored by the League of California Cities and the California State
Association of Counties. The member agencies of CSC.DA include a roximatel 337
pp y
cities, including the City of Alameda, and all 58 counties throughout California. The
CaliforniaFIRST Program is being instituted by CSCDA to facilitate finsncin of
g
renewable energy, energy efficiency, and water efficiency improvements by pro.perty
owners in participating cities and counties. If a property owner chooses to artici ate,
p p
the improvements to his or her property will be financed by California.. Communities
through the issuance of bonds. California Communities will levy contractual
assessments
assessments" on the owner's property to repay the portion of the bonds issued to
finance the improvements on that property.
The "contractual assessment" proceedings will be undertaken by California
Communities under.the authority granted under Chapter 29 of Part.3 of Division 7 of the
Streets Highways Code, as. amended in 2008 by Assembly Bill 811 and as. further
amended in 2009 by Assembly .Chill 474 to allow the financing of renewable ever gy
energy efficiency and water efficiency. improvements on private property. Pursuant to
Streets and Highways Code Section 5 assessments may only. be levied to
finance these types of environmentally sound irnprovernents with the '!free. end willing
consent of the owner of each lot or parcel on which an assessment is levied at the ti ne
the assessment is lev.ied." Property owners show their consent to the assessments,
which become liens against their property, by executing a contract with California
Communities that allows bonds to be sold to finance the improvements.
DISCUSSION
There are many benefits to those Alameda property owners who participate in the
CaliforniaFirst Program:
City Council
Public Fearing
Agenda Item ##6 °A
2 °3 -'16
Honorable Mayor and February 3, 2010
Members of the city council Page 2 of 3
only property owners who choose to participate in the program will have
assessments imposed on their property.
In today's economic environment, there are few attractive private enterprise
alternatives .far property owners to finance renewable energy, energy efficiency, and
water efficiency improvements.
Even if there were. private. enterprise alternatives, most private loans are .due on sale
of the benefited property, which snakes it difficult .for property owners to snatch the
life .of the repayment obligation with the useful life of the financed improvements.
Under the Califo.rniaFIRST Program, the assessment lien transfers with the property
upon sale.
The property owner can choose to pay off the assessments at any time, subject to
applicable prepayment penalties.
By virtue of regional aggregation provided by the CaliforniaFIRST Program, small
projects, both residential and commercial, can have access to the municipal bond
market, which may produce a lower borrowing cost.
The benefits to the City of participating in the Californ.iaFirst Program include:
As in conventional assessment financing, the. City is not obligated to. repay the
bonds issued by California communities or to pa the assessments levied. on..the
participating properties.
California Co.mmunitie handles all assessment administration, bond. issuance, and
bond administration functions.. A participating city. can provide financing of
renewable energy, energy efficiency, and water: efficiency irnproverrents to property
owners through the Cali f orniaFI RST Program, thereby helping to meet. Jts
environmental goals, while committing virtually no staff time to administer. the
program.
There will be quantifiable. reductions in corn munity energy and. water usage and
greenhouse gas emissions.
Increased economic activity will occur as property owners undertake improvements.
In order for the City to participate in CalifprniaFI RST, the City Council must adopt a
resolution authorizing participation. The. proposed resolution authorizes Caifornia
Communities.. to accept applications from owners. of property within Alameda .for
municipal financing of renewable. energy, .energy. efficiency, and water efficiency
improvements through. the. C Program. It also.. authorizes California
Communities to conduct assessment proceedings and levy assessments against the
property of participating owners within the .City's boundaries, and: makes. certain findings
and determinations required by law. Califb rnia. Co munities. Will undertake a judicial
validation proceeding as part of its initiation of .the. Calif orniaFIRST Program.
The resolution also authorizes payment of. a set -up fee to. cover legal, procedural, and
technology costs associated with the .Ca.liforniaFIRST Program. Those fees total
$9,250 for the city of .Alameda. if all .cities in Alameda County join the program. The
cost is $12,500 if not all cities join.. It should also be noted that CSCDA, in collaboration
with Sacramento County, is submitting a grant application to the California Energy
Honorable Mayor and February 3, 2010
Members of the city Council Page 3 of 3
Commission that would eliminate all set -up fees for the city if the grant application is
successful.
Attached to the resolution as Exhibit A is a "Form of Resolution of Intention to be
Adopted by California communities." This is for informational purposes and does not
require action by the city council.
Any jurisdiction can withdraw from the CaliforniaFI RST Program at any time by passing
a resolution rescinding the authorization.
FINANCIAL IMPACT
The maximum cost to participate in the Cali.forniaFirst Program is $12,500. This fee will
be paid by Alameda Municipal Pager and the city's General. Fund (00.1 101.0 7910.1 )...If
all jurisdictions in the County join the program, then the fee will be reduced to $9,250;
the fee will be eliminated completely if the CSCDA/Sacramento county grant application
is successful.
Hold a public hearing (published notice) and adopt a resolution authorizing participation
in the CaliforniaFIRST Program for financing of renewable energy, energy efficiency,
and water efficiency projects.
Respectfully submitted,
Lisa Goldman
Deputy city Manager
Approved as to funds and account,
U V 11
Evelyn Leung
Interim Supervising Accountant
CITY OF ALAMEDA
Memorandum
To: Honorable Mayor and
Members of the City Council
From: Ann Marie Gallant
Interim City Manager
Date: February 3, 2010
Re: Adopt a Resolution Authorizing Sacramento County to Act as Lead
Applicant for a Municipal Financing Program Grant and Adopt a Resolution
Authorizing the Association of Bay Area Governments to Act as Lead
Applicant for a California Comprehensive Residential Building Retrofit
Grant
The $3.2 billion Energy Efficiency and Conservation Block Grant (EECBG) program,
which was funded as .part of the American Recovery and Reinvestment Act, created a
number of funding streams for state and local energy efficiency efforts. Last year, the
City of Alameda received $640,600 in EECBG formula block grant funds. A pp lidatipns
are now being accepted under two additional EECBG- funded. grant programs, the State
Energy Program (SEP) and the Retrofit Ramp-.Up (R.RU). City staff has been orkir
g
with neighboring cities, county agencies, and regional organizations to secure additional
funds through these competitive solicitations. If some or all of the applications are
successful, they could provide substantial energy conservation benefits to the
community with a minimal investment of City funds and staff tune.
DISCUSSION
This report summarizes the various EECBG grant applications. Staff recommends that
the Council adopt Resolutions authorizing other entities to act as Lead .►applicants on
behalf of the City for two separate SEP grant applications. No Council action is required
for the City's participation in the RRU regional application.
1. Direct Formula Block Grants: Cities exceeding 35,000 in population were eligible
for direct formula block grants. In June, the City Council authorized staff .to .submit
an application for the City's which will fund a variety of energy
efficiency projects and programs, including solar on the Main Library, the Webster
Street SMART Corridor Management Program, a third -party energy audit training
program, Alameda Unified School District (AUSD) energy efficiency audits, an audit
of City facilities, and a City Hall lighting energy efficiency retrofit program. The
Department of Energy awarded the funds to the City in November 2009.
City council
Public Hearing
Agenda Item ##6 -A I
2 =3 -10
Honorable Mayor and
Members of the City Council
February 3, 2010
Page 2 of 4
2. Retrofit Ramp -Up: DOE is using $390 million of the EECBC to fund the "Retrofit
Ramp -Up" (RRU) program. The RRU program will fund innovative programs that
promote whole neighborhood energy efficiency building retrofits. The Association
of Bay Area Governments (ABAG) is. coordinating with the Sacramento, Los s
Angeles, and San Diego regions, the California Energy. Commission (CEC and the
California Air Resources Board to submit a $75 million grant application to test
innovative outreach channels and. apply community -based social rna to
determine the most effective outreach approaches to be replicated nationwide. In
the ABAC region, initial pilots .would take place in Alameda Count (coordinated b yy
the County Solid Waste Authority,. Stopvva Sonoma County, and San
Francisco. If .th.e application.is.successfu.l, .StopWaste.or g w ould receive.$3 million
to initiate pilot neighborhood- focused energy. efficiency. projects for businesses and
multi family residential properties in several different locations around the
County.
No City Council action is required to participate.in the RRU pro.gra.rn.
3. state Energy Program (SEP): The State .of California has :allocated $95 million of
its EECBG funds. for the SEP, which will provide competitive grants to promote
residential and commercial building. energy efficiency (and wa ter efficiency)
retrofits. Specifically, the State intends to fund three types of programs:
Municipal Financing Program (S. .EP
This grant program will.fund implementation of financing programs for energy
efficiency improvernents in residential and commercial bu ild ings where bu ild ing
owners contractually agree. to repay the financing through property tax
assessments (often referred to as AB .8.1.1 -style programs). The CEC has
indicated that it will prioritize. awa rd of these grants to broad reg ional
consortiums of. local governments. Alameda County is. participating in a joint
grant .application with 3 other California counties in six regions throu hout the
g
state including the Bay Area, .Capitol, central Coast, Central Valley, Mid coast,
and Southern California Regions. The County of Sacramento. is the Iead
applicant, The grant amount requested will be approximately $16.5 million, with
approximately. $780,000 allocated for the. County of Alameda. If successful,
these funds will be administered by the :County on behalf of all the cities in the
county; no direct monies will pass to the. cities.
The grant is intended to support the .successfu.l launch of. the. CaliforniaFIRST
financing program. (The City Council. is being asked to authorize .City
participation in CaliforniaFIRST in a separate agenda item). The. proposal
consists of both statewide and countywide components. The statewide
component provides a one percent interest rate buy do.wn on the first $25
million of projects in the CaliforniaFIRST. pilot. It is -hoped. that a lower interest
rate will make the prograr�n more attractive t property owners in the initial
phases of the program.. Additionally, the statewide component provides funding
to offset the costs to a.l l participating counties and cities for initial program set-
up, including legal validation of financing districts and websites for property
Honorable Mayor and
Members of the city Council
February 3, 2010
Page 3 of 4
owners to file their applications. For Alameda, this would equate to a savings of
up to $12,500.
The countywide component will focus on increasing participation in the
municipal financing program by providing enhanced customer service to
residents and businesses in both cities and unincorporated communities.
CaliforniaFI RST's customer service program :will p rovide web -based tools for
property owners to use to secure property assessed financing. The property
owner would need to assess their eligibility against underrriting criteria, arran e
g
for an energy audit, obtain contractor bids, and present a completed project
proposal. In order to maximize. participation, the countywide component. would
fund enhanced. outreach and customer service, includin g one -on -one
consultations that would be available .to those property owners who require
more personalized assistance prior to enrolling in the program.
California Comprehensive Residential Building :Retrofit Program SEP .Z
Should the regional SEP 2 application .be successful, funds will be allocated for
programs that support a tiered approach to home energy retrofits. Alameda
county .jurisdictions are participating with eight Ba y Area counties in an ABA
proposal under this grant. The ..ABAG proposal. is requesting :approximately
$10.7 million for the region. At the regional level, these funds.wo.uld be used to
provide key region -wide program elements including retrofit standards
development, marketing and market analysis, training and .workforce
development, and quality assurance. The focus is the p romtion of
comprehensive whole -hflrne retrofits. If the. grant application is successful,
Stopllaste.Org wJ1.1 receive $1.6 million on behalf of: Alame County
jurisdictions. These funds .would be. used to. expand elements. currently covered
at a basic level by jurisdictional contributions to Stopllaste..or g 's Green
Packages Program, including workforce and training provider program
coordination, a single family media campaign, and rnultifc rmily property
outreach.
The Green Packages program is developing uniform standards for energy
efficiency retrofits in buildings and conducting outreach regard ing retrofits. The
City is participating in the .Green Packages Program through the use of In -kind
contributions rather than direct aid.
Municipal and Commercial Building Targeted Measure. Retrofit Program
(SEP 3)
This. program will fund public and /or private partnerships that will mass
implement a few, targeted best practices measures in a large number of
municipal and /or commercial buildings throughout California.
Participation in grant applications for the RRU and the SEP 1 and SEP 2 Programs
would provide numerous benefits to the community if the grant applications are
successful, including:
Honorable Mayor and February 3, 2010
Members of the City council Page 4 of 4
0 interest rate buy downs of 1 and enhanced customer service for participants in
CaliforniaFIRST Program (SEP 1).
i Funding for set -up and validation costs related to the CaliforniaFIRST program
(SEP 1
0 Enhanced local workforce training and marketing related to whole -house energy
retrofits (SEP 2).
0 Pilot programs for neighborhood -scale efficiency retrofits (RRU).
FINANCIAL IMPACT
Participation in the various grant applications requires no commitment of city funds.
Because other entities will administer the grant funds, staff costs will be minimal. The
SBP 1 grant, should it be successful, could save up to. $12,500 (the maximum. cost the
City might otherwise face to participate in CaliforniaFIRST). If some or all of the g rants
are received, there would likely be some positive impact on City revenues due to
increased economic activity.
Neither grant application is a "project" as that term is defined in Title 14, California code
of Regulations, Section 15378. Therefore no CFQA determination is required.
RECOMMENDATION
Adopt a resolution authorizing Sacramento County. to act as lead applicant for a
Municipal Financing Program Grant and adopt a resolution authorizing the. Association
of Bay Area Governments to act as lead applicant for a California Comprehensive
Residential Building Retrofit Grant.
Respectful l submitted,
q
Lisa Goldman
Deputy City Manager
Approved as to funds and account,
L Y
Evelyn Leung
Interim Supervising Accountant