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2011-03-01 PacketP f t ti C f CITY OF ALAMEDA •CALIFORNIA IF YOU WISH TO ADDRESS THE COUNCIL: 1. Please file a speaker's slip with the Assistant City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three (3) minutes per item 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally 3. Applause and demonstration are prohibited during Council meetings AGENDA REGULAR MEETING OF THE CITY COUNCIL TUESDAY M ARCH 1 2011 7 [Note: Regular Council Meeting convenes at 7:00 pm, City Hall, Council Chambers, corner of Santa Clara Avenue and Oak Street] The Order of Business for City Council Meeting is as follows: 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders of the Day and Announcements 4. Oral Communications, Non- Agenda (Public Comment) a. Consent Calendar 0. Regular Agenda Items 7. City Manager Communications 8. Oral Communications, Non- Agenda (Public Comment) 9. Council Referrals 10. Council Communications (Communications from Council) 1 1 Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilmembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Assistant City Clerk if you wish to address the City Council. SPECIAL JOINT MEETING OF THE CITY COUNCIL, COMMUNITY 0:00 P.M. IMPROVEMENT COMMISSION, AND HOUSING AUTHO BOARD OF COMMISSIONERS, COUNCIL CHAMBERS, separate Agenda PLEDGE OF ALLEGIANCE 1 ROLL CALL city council 2. AGENDA CHANCES I PROCLAMATIONS SPECIAL ORDERS OF THE DAY ANNOUNCEMENTS 3 -A. Proclamation Declaring March 1 through march 31, 2011, as the Period for the Annual "Across the Pages: an Alameda Community Reads" Program. (Library) 3 -B. Proclamation Proclaiming March through June 2011 as Historic Preservation Season. (Community Development) 3 -C. Presentation of 100 Best Communities for Young People Award Plaques to the City. Council and Youth Collaborative Representatives. (Economic Development) 3 -D. Presentation on the East Bay Regional Park District's New Tidewater Boating Center. 4. ORAL COMMUNICATIONS NON AGENDA (Public Comment) A limited number of speakers may address the council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance that is not on the agenda; this section is limited to 15 minutes; additional public comment will be addressed under Section 8 5. CONSENT CALENDAR Consent calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the council or a member of the public 5 -A. Minutes of the Special Joint City Council and Alameda Reuse and Redevelopment Authority Meeting and the Regular City Council Meeting held on February 15, 2011. (City Clerk) 5 -B. Bills for Ratification. (Finance) 5 -C. Recommendation to Accept the Quarterly Sales Tax Report for the Period Ending September 30, 2010. (Finance) 5 -D. Recommendation to Accept the Work of Gallagher and Burk, Inc., for the Buena Vista Avenue Street Rehabilitation Project, No. P.W. 02- 09-05. (Public Works) 5 -E. Recommendation to Accept the Work of Gallagher and Burk, Inc., for the Repair and Resurfacing of Certain Streets, Phase 29, No. P.W. 02- 09 -06. (Public Works) S.F. Recommendation to Accept the Work of Suarez Munoz construction, Inc. for the Webster Street 1 Wilver "Willie" Stargell Avenue Intersection Project Landscape and Irrigation Improvements, No. P.W. 06- 09 -18. (Public Works) 5 -G. Final Passage of ordinance Amending Sections 30 -6, 30 -36, and 30 -37, of the Alameda Municipal code to Improve the Design Review and Sign ordinance Provisions for the city of Alameda. (Community Development) 6. REGULAR AGENDA ITEMS 6 -A. Adoption of Resolution Increasing Civil Penalties for Parking violations of the Municipal code and the California vehicle Code. (Finance) 7. CITY MANAGER COMMUNICATIONS (Communications from City Manager) 7 -A. Green Thumbs, Green Minds Seed Garden Tool Library 8. ORAL COMMUNICATIONS, NON AGENDA (Public Comment) Any person may address the council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance that is not on the agenda; speakers not called under Item 4 may address the Council at this time 8. COUNCIL REFERRALS Matters placed on the agenda by a Councilmember may be acted upon or scheduled as a future agenda item 9. COUNCIL COMMUNICATIONS (Communications from Council) Councilmembers can address any matter, including reporting on any Conferences or meetings attended 10. ADJOURNMENT city council Materials related to an item on the agenda are available for public inspection in the City Clerk's office, City Mall, Room 380, during normal business hours Sign language interpreters will be available on request. Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 72 hours prior to the Meeting to request an interpreter Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 747 -4800 or TDD number 522 -7538 either prior to, or at, the Council Meeting Accessible seating for persons with disabilities, including those using wheelchairs, is available a Minutes of the meeting available in enlarged print i Audio Tapes of the meeting are available upon request Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting WH FIR EAS the City of Alameda recog the i of reading for information, enjoym and personal growth; and WYEIZEAS, readers are l ea d er s, and reading is the b asis of all true education; and WHEO/OZEAS, reading is an activity that knits g en erat io ns together, opens the imagination of the family, and bridges the boundaries of communities and cultures; and WYEIREAS, open, inter enerational dial br n s. a healthier ers ective to p g g p erspective children, y outh, arc.. adults; and W -H EREAS, the Alameda Free Library will en e .local residents to r ow, eat, and a gg g read local; and W EO,EAS, .cross the Paaes. an Alameda Cori mUnit .heads Procrraiv, will bring the residents of th Island City together with th two selections Farm City zt by Novella Carpenter and Seedfol ks by Paul Fleischman, and programming centered around the themes of the books; and W FIR EAS, the Alameda Free Library will host programming associated with green initiatives, w are .the p re dominant the in b oth title selections for the 201 Comm unity Reads p roaram; and 1�iEIRFAS, across the gages is presented by the Friends of the Alameda Fre Library and the Alameda Free Library. NOW, 7WEIREFOIZE, BE Ir "RESOLVED, that I, Marie L. G i lmore, Mayor of the City of Alameda, do hereby pr oclaim March 1 -31 as 00 JIM and urge all Alameda residents to join me in helping to make this program a citywide success. Marie L. G i lmore Mayor C oun c i l .3a. fit. A ds: A> 03 'i L WHE'/REAS.7 the Cit of Alameda is home to more than 10,000 vinta buildin in all manner of architectural st from Victorian to Art Moderne; and W -h FIR EA S, historic preservation promotes commerce throu Herita Tourism and revitalizes nei and WHEREAS man residents and v* n visitors learn about local herita b enjo histor displa at the -Al M u s e u ms and tourin the Me House to s fi.rsthand.an authentic lgthcentur y Alameda home; and W H FIR EA S. Most municipalities dedicate: onl the month. of Ma to Historic y Preservation, while here in Alameda, we..celebrate a four month Historic Preservation Season; and W -H FIR EA S le h u ill durin the :season; g Alam of istor a n d architect re w be I celebrated ted ar s,. ceremonies, slide shows prop y e. a. With aw d and .walkina tours; and WRE"REAS two Preservation ents that Occur o I n...e n v in Alameda will celebrate their: 14th. y ear: the Kids Queen Victoria Exhibit and the P Aw.ards..:Extrava of the ..Alameda Architectural Preser Societ and HFIREAS, Historic. Preservation: Season is pro u dl sponsored b the Historical Advisor B oars ..of.the Cit of..Alameda, the Alameda Architectural Preservation Societ the Alameda Association of Realtors, the Alameda Museum, the Alameda Stin, the Chamber of Commerce, the Greater Alameda Business Association, the National Trust for Historic Preservation, the Park Street Business Association, and the West Alameda Business Association. NOW., TWFIREFOIZE, BE IT RESOLVED., that 1. Marie L. Gilmore, Ma of the Cit of Alameda, do hereb proclaim March throu June 2011, as and call upon the Alameda communit to j oin. communities across the United States in reco and participatin in the man events durin this special observance, Marie L. Gilmore it Council Ma A Its #3-B 03=01 -11 �it� ���l�.r�e�d� Iis� ®rie I're�e� �eas�� ��ll ����T'uesday, �'�Iarch 1, =oo p.�n.: City council declares Historic Preservation season open! Proclamation read by I'�Iayor Marie Gilmore. City Council Chambers, City ��63 Santa Clara .Avenue. Information: '�4'�.4SOD. ���Saturday, march 1 p.m.: Meyers f louse and hardens. docent led tour of this official Ala� 11�Ionunzent includes Henry 1'�eyers's architectural studio and a display of vintage building details. �o21 Alameda .Avenue. f for 1'�eyers Guild rnembers� for others. Information: 5��.340�. ���Thursday l�llarch 31, '7 :oa p .rn. "�a�ade �asernents that Promote Preservation of I�istoric Resources," a talk by .Anthony Veerkanzp, National Trust for Historic Preservation., sponsored by the Alameda Architectural Preservation society �AAPS Immanuel Lutheran Church, 14�o Lafayette street. .free for rnernbers� for others. Information: 479.C4S9. d¢� Saturday, April 23, 1 4 p .n1. IIIleyers House and Gardens. I3ocent led tour of this official Alarrleda 11�Tonument includes Henry �eyers's architectural studio and a display of vintage building details. 2a� 1 Alameda Avenue. Pr ee far 11�Ieyers Guild n�.en�.bersy for others. Inforrrlation: 5��.340�. �¢��"`hursday, April �S, 7 :0o p.rrl. "�`ernside the estate and �'ernside the Neighborhood." Author �'r�� editor Dennis Bvanosky and a��chit�ct preservationist Richard Rutter: discuss the transfarrrlation from the bucolic paradise that was the arig�nal Cohen estate to the best planned, neighborhood on the Island. Alameda l�useunl, X324 Alameda Avenue. �`ree for rnernbersa 10 far others. Information: '�4S.a7��. ���Saturday, April 30, 4 =fla p.rn.= Rededication of Paul's Newsstand on Santa Clara Avenue at Parr street, Park street Illstarzc District. Details to follow. Information: S��.l'��7. Saturday, l'I�ay �l, 1 �.:oo a.rn. "Kids &Queen Victoria," the 14th annual art show, featuring the children of Ala r�.eda and her l�Iajesty. superintendent of Schools �irsten Vitale will officiate. Alar.�.eda Museum, X324 Alameda Avenue Free, sponsored by the .�.larne da 1Vluseunz and the Ilstorical Advisory Board. Information: '�4S.o'�9�. Satur lljlay 14 11:oo a.rn. `str N orth of Lincoln. �'he N eighborhoo d mo wn as �weclgewood." A walk with author .,�.lalr�e�a �'ur� editor Dennis �vanosky and architect preservationist Richard Rutter study in contrasts, frorr� Victorian homes of the 1 S'� os Italianate style to a dip into maritime history of the 1�3os. Details to follow. Free, sponsored by the I Iistorical Advisory Board. Information: `�4S.o796. ���Thursday, may 1�3, =oo p.rn= "Preservation A't�ra +Gala," the 14th annual celebration of historic preservation projects on the Island, sponsored by AAPS. Details to follo�r. Infor mation= 479.459. �d�'Thursday, ay o o p �n "Storyb Style "r'�.uthor and architect A rro l Ge�.lner with slides fro�ra. his book, featuring Stonehenge and St on Santa Clara 1�.venue. .Alarr�eda �useurn, 234 .Alameda Avenue. Free for $10 for others. Infor� '�4S.o'�9�. S aturday, 11�ay �S, 1 4 p rra.. 11�Ieyers House and Gardens Docent led tour of this official .Alameda II�Ionul�,.e�at includes I Ienry ll�eyers's architectu��al studio and a display of vintage building details. 2021 Alameda .Avenue Free for 11�eyers +Guild �r�.e�nbersa $5 for others. Inforn�..ation� 5��.3402. ���Saturday, June 1�4 p.� I'�eyers House and Gardens. Docent -led tour of this official Alameda �Ionument includes I�enry 1�IeyTers's architectural studio and a display of vintage building details. �o� l Alarrzeda Avenue. Free for 11�Ieyers Guild rneanbers� $5 for others. Information= S€��.340�. June 30, =oo p. n ".A.�v. 11�I eets Queen victoria." I�istorian and foriner AAPS President Paul Roberts on reno�rned Alameda arcla.itect A.�LV. Pattlanl. Alameda ZI�Iuseurr�., �3�4 Alarr�eda .Avenue. Free for rn embers� $10 for others. Information 745. o 9�. UNAPPROVED MINUTES OF THE SPECIAL JOINT CITY COUNCIL A ND ALAM REUSE AND REDEVELOPMENT AUTHORITY (ARRA) MEETING TUESDAY- FEBRUARY 15 2011- -6:00 P.M. Mayor /Chair Gilmore convened the meeting at 6.00 p.m. Roll Call Present: Councilrnernbers /Board Members Bonta, deHaan, Johnson, Tarn and Mayor /Chair Gilmore 5. Absent: None. The meeting was adjourned to Closed Session to consider: (11 -068 CC) Conference with Legal Counsel Anticipated Litigation; Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9; Number of cases: Two ARRA} Conference with Real Proper Negotiators; Property: Alameda Point; Negotiating parties. ARRA and Navy; Under negotiation: Price and terms Mayor /Chair Gilmore called a recess to hold the regular meeting at 7.50 p.m. and reconvened the closed session at 1 2.30 a.m. Following the Closed Session, the meeting was reconvened and Mayor /Gilmore announced that regarding Anticipated Litigation, legal strategy was discussed and the City Council provided direction; and regarding Real Property, price and terms were discussed; direction was given to staff. Adjournment There being no further business, Mayor /Chair Gilmore adjourned the meeting at 1:38 a.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council and Alameda Reuse and Redevelopment Authority February 15, 2011 UNAPPROVED MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY- F 15 2011- -7:00 P.M. Mayor Gilmore convened the meeting at 7:57 p.m. ROLL CALL Present: Councilmembers Bonta, deHaan, Johnson, Tarn and Mayor Gilmore 5. Absent: None. AGENDA CHANGES (11- )Mayor Gilmore announced that the Resolution of Appointment [paragraph no. 11- would be addressed after special orders of the day,- which would be followed by the Alameda Landing matter [paragraph no. 11 CIC1 on the joint meeting. PROCLAMATIONS SPECIAL ORDERS OF THE DAY ANNOUNCEMENTS (11- Proclamation Declaring January 30, 2011 to April 4, 2011 as A season for Nonviolence. Mayor Gilmore read and presented the proclamation to Cynthia Wasko, Social Service Human Relations Board (SSHRB) President. (11- Proclamation Declaring February 15th as Kathy L. Moehring Day. Mayor Gilmore read and presented the proclamation to Kathy Moehring. Speaker: Judi Friedman, West Alameda Business Association. REGULAR AGENDA ITEM (11- Resolution No. 14550, "Appointing Charles Patrick Wallis as a Member of the Planning Board." Adopted. Councilmember Tam moved adoption of the resolution. Councilmember deHaan seconded the motion, which carried by unanimous voice vote 5. The city clerk administered the oath of Office and presented Mr. Wallis with a certificate of appointment. Mayor Gilmore called a recess to hold the joint meeting at 8:14 p.m. and reconvened Regular Meeting Alameda city council February 15, 2011 the meeting at 9: p. m. ORAL CoMMLlNICATICNS Nt3N- AGENDA Crrier Karacaylak, Alameda, invited everyone to attend his daughter's art exhibit at the Alameda Library and provided an announcement about the exhibit. CONSENT CALENDAR Mayor Gilmore announced that the recommendation to approve the Acting City Manager and Acting City Attorney pay [paragraph no. 11 1, the recommendation to accept $397,216 from the US Department of Homeland Security [paragraph no. 11_ 1 and the Resolution Increasing Parking Penalties [paragraph no. 11_ 1 were removed from the Consent Calendar for discussion. Vice Mayor Banta moved approval of the remainder of the consent calendar. Councilmember Tara seconded the motion, �rhich carried by unanimous voice vote 5. �lterris so enacted or adopted are indicated by an asterisk preceding the paragraph number.] *'l }Minutes of the special city council Meeting held on ,anuary �6, 1; and the special and Regular city council Meetings held ❑n February �o Approved. }Ratified bills in the amount of $�,9�9,344.76. }Recommendation to Accept the Treasury Report for the Quarter Ending December 3 �o o. Accepted. ("`11- )Recommendation to Adopt the Legislative Program for 2011. Accepted. (11- )Recommendation to Approve Acting City Manager Pay at $213,524 Per Year and Acting City Attorney Pay at $196,484 Per Year Effective December 29, 2010 for the Duration of the Acting Assignments. The Acting City Manager and Acting city Attorney left the room. The Human Resources Director gave a brief presentation. Councilrnen�ber deHaan stated the previous city Manager vvas making $��o,000; the pay is for an interim period during the selection process; inquired �rhether $2' �,ogo is the highest pay. The F�urnan Resources Director responded the interim Police chief's salary is currently $�'i �,6�4. Regular Meeting Alameda City council FeSruary 5, X01 Councilmember deHaan inquired whether the Acting Police Chief benefits are higher, to which the Human Resources Director responded the amount includes most all benefits, with minor exceptions, such as equipment or uniform pay; stated the salary is pretty much the full compensation. Councilmember deHaan noted the process has not started for the City Attorney. Mayor Gilmore stated the City still has a City Attorney. Councilmember deHaan moved approval of the staff recommendation. Councilmember Johnson stated the public should understand there are retirement benefits, which are a very substantial cost. The Human Resources Director stated the full benefit package is higher for the Police Chief if the PERS retirement contribution is counted; the amount .fo public safety is around 30 while for miscellaneous, the contribution is closer to 12 the health and welfare benefit is also not included. Councilmember Johnson stated the amounts are known; the amount is closer to 70% of pay for public safety; that she does not know the amount for non safety. The Human Resources Director stated the amount is around 30 Councilmember deHaan stated the amount [$2'13,524] is the base pay, not the entire package. The Human Resources Director stated the amount is base plus any benefits which are considered salary; the compensation package is exclusive of the PERS contribution that the City pays and any health and welfare benefits for medical, dental .arid life insurance. Councilmember Tara seconded the motion, which carried by unanimous voice vote 5. Recommendation to Accept $397,215 from the US Department of Homeland Security's Assistance to Firefighter Grant Program for the Replacement of a Fire Rescue Vehicle Using the Alameda County Fire Department's Competitive Bid Award, Appropriate $99,304 from the General Fund to Meet the Matching Funds Requirement of the Grant, and Authorize Purchase. The Acting Deputy Fire Chief gave a brief presentation. In response to Councilmember deHaan's inquiry, the Acting Deputy Fire Chief stated the converted delivery van is used to transport equipment for training; the van is unsafe. Councilmember deHaan inquired how the Fire Department responds to hazardous Regular Meeting Alameda City Council 3 February 15, 201 incidents, to which the Acting Deputy Fire Chief responded mutual aid. Councilmember deHaan inquired whether Oakland has a rescue response vehicle, to which the Acting Deputy Fire Chief responded Oakland and Alameda County have rescue response vehicles. Councilmember deHaan inquired whether special equipment is the bulk of the cost. The Acting Deputy Fire Chief responded $500,000 is for the vehicle only; stated the Fire Department has acquired equipment through a previous grant. Councilmember deHaan inquired whether the equipment .would be put into the rescue vehicle, to which the Acting Deputy Fire Chief responded in the affirmative. Mayor Gilmore inquired ghat makes the rescue vehicle so expensive. The Acting Deputy Fire Chief responded in addition to the cab. and chasse, the vehicle would offer fire fighter protection for Code 3 responses involving lights, sirens, and request of right -of -way at intersections. Councilmember deHaan inquired whether the grant could be used for equipment, to which the Acting Deputy Fire Chief responded the grant can only be used for a rescue vehicle. Vice Mayor Bonta inquired whether the City would be contributing $10o,00.0.and getting $500,000 in value, to which the Acting Deputy Fire Chief responded in the affirmative. Vice Mayor Bonta commended the Fire Department for going after outside funding sources. Councilmember Johnson inquired why the $100,000 would be taken out of the General Fund, not the Vehicle Replacement Fund. The Controller responded the vehicle Replacement Fund has limitations and require certain qualifications bet met. Councilmember Johnson stated Council direction should be to take the $100,000 from the Vehicle Replacement Fund. The Acting City Manager stated existing vehicles pay into the vehicle Replacement Fund; the current vehicle carne from the Davy and depreciation was not being paid. Councilmember Johnson stated Council can amend the rules for the vehicle Replacement Fund. The Controller stated the Vehicle Replacement Fund is an extension of the General Regular Meeting Alameda City Council 4 February 15, 2011 Fund; Council could authorize using a designated portion of the Vehicle Replacement Fund. Vice Mayor Bonta inquired how much is in the Vehicle Replacement Fund, to which the Controller responded a little over $2 million. Vice Mayor Bonta inquired whether the $2 million has been budgeted for other things. The Acting City Manager responded the Fire Department needs a truck, engine, and ambulance which would total $1.7 million; stated the Police Department also has needs; the City does not have enough money in the fund to pay for everything needed. Councilmember Johnson stated using the Vehicle Replacement Fund would force Council to set priorities. The Acting City Manager stated unfortunately, fire trucks and engines are very expensive. Councilmember Johnson stated the Vehicle Replacement Fund payment could be accelerated. Councilmember Tam stated forcing the money to come from the V.ehic.le Replacement Fund would create an inherent inequity because the converted delivery van was inherited from the Navy and depreciation has not been paid. Vice Mayor Bonta stated payments should be accelerated to cover older vehicles; questioned whether the City has other older vehicles that do not qualify to use the Vehicle Replacement Fund. Councilmember deHaan stated the City holds onto a lot .of vehicles that h usefulness; the Fire Department has an old .white truck that came from the Navy; the City has over 500 vehicles; that he is surprised the 1981 converted delivery van still operates. The Public Works Director stated the City's fleet has been reduced by. twenty or thirty vehicles; the inventory is approximately 400, including equipment; .a. Council. resolution states any Navy vehicle that does not pay into the Vehicle Replacement Fund cannot use the Fund. Mayor Gilmore suggested that Council approve the staff recommendation and have a discussion later regarding how many Navy vehicles the City has and whether to.arnend the resolution; at a later date, Council can address the policy. Councilmember Tara moved approval of the staff recommendation. Vice Mayor Bonta seconded the motion, which carried by unanimous voice vote 5. Regular Meeting Alameda City Council 5 February 15, 2011