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2011-11-15 PacketS r V it r'. CITY OF ALAMEDA •CALIFORNIA IF YOU WISH TO ADDRESS THE COUNCIL: Please file a speaker's slip with the Assistant City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three (3) minutes per item 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally 3. Applause and demonstration are prohibited during Council meetings TUESDAY NOVEMBER 1 2011 P.M. AGENDA REGULAR MEETING OF THE CITY COUNCIL [Note: Regular Council Meeting convenes at 7:00 pm, City Hall, Council Chambers, corner of Santa Clara Avenue and oak Street] The Order of Business for City Council Meeting is as follows: 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders of the Day and Announcements 4. Oral Communications, Non Agenda (Public Comment) 5. Consent Calendar 6. Regular Agenda Items 7. City Manager Communications 8. Oral Communications, Non Agenda (Public Comment) 9. Council Referrals 10. Council Communications (Communications from Council) 11. Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilrnembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Assistant City Clerk if you wish to address the City Council. SPECIAL JOINT MEETING OF THE CITY COUNCIL AND ALAMEDA 6 :oo P.M. REUSE AND REDEVELOPMENT AUTHORITY COUNCIL CHAMBERS CONFERENCE ROOM, Separate Agenda (Closed Session) SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA REUSE 6:50 P.M. AND REDEVELOPMENT AUTHORITY, AND COMMUNITY IMPROVEMENT COMMISSION, COUNCIL CHAMBERS, Separate Agen 1 ROLL CALL City Council 2. AGENDA CHANCES 3. PROCLAMATIONS SPECIAL ORDERS OF THE DAY ANNOUNCEMENTS 3 -A. Presentation of Certificates of Appreciation to the Mayor's Fourth of July Parade Committee Members. 4. ORAL COMMUNICATIONS NON AGENDA (Public Comment) A limited number of speakers may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance that is not on the agenda; this section is limited to 15 minutes; additional public comment will be addressed under Section 8 5. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council or a member of the public 5 -A. Minutes of the Special and Regular City Council Meetings Held on October 18, 2011; the Special City Council Meetings Held on October 25, 2011; and the Special City Council Meeting Held on October 27, 2011. (City Clerk) 5 -B. Bills for Ratification. (Finance) 5 -C. Recommendation to Accept the Quarterly Sales Tax Report for the Period Ending June 30, 2011. (Finance) 5 -D. Recommendation to Accept the Treasury Report for the Quarter Ended September 30, 2011. (Finance) 5 -E. Recommendation to Authorize the City Manager to Execute a Consulting Services Agreement with Public Financial Management Inc. (PFM). .(Finance) 5 -F. Recommendation to Appoint Deborah Wright to Existing Membership of America's Cup Ad Hoc Committee. (Community Development) 5 -G. Recommendation to Approve Reinstatement for Michael D'Orazi in Order to Recognize Prior Service with the City of Alameda. (Human Resources) 5 -H. Final Passage of Ordinance Authorizing the Execution of Lease of Real Property Located at 1525 Bay Street Between City, as Lessor, and Karen Zimmerman and Kenneth Edgerly, as Lessee, for Operation of ABC Preschool. [Requires Four Affirmative Votes] (Recreation and Parks) 6. REGULAR AGENDA ITEMS 6 -A. Recommendation to Approve Moving Forward with Surveys as the Next Step in the Boards and Commissions Evaluation Process. (City Manager) 6 -B. Adoption of Resolution Approving the Update to the City of Alameda's Local Hazard Mitigation Plan Annex, and Authorizing Its Inclusion in the Association of Bay Area Governments (ABAG) Report on Taming Natural Disasters. (Community Development) 6 -C. Final Passage of Ordinance Amending the City of Alameda Municipal Code by Repealing Section 24 -5 (Smoking Control) of Section XXIV (Public Health) and By Adding Section 24 -11, (Smoking Prohibitions in Places of Employment and Public Unenclosed Places), and Section 24 -12 (Smoking Prohibitions in Multi- Use Housing). (City Manager) 7. CITY MANAGER COMMUNICATIONS (Communications from City Manager) 8. ORAL COMMUNICATIONS NON AGENDA (Public Comment) Any person may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance that is not on the agenda; speakers not called under [tern 4 may address the Council at this time 9. COUNCIL REFERRALS Matters placed on the agenda by a Councilrnember may be acted upon or scheduled as a future agenda item 9 -A. Direct Staff to Seek Alternative Options for the Golf Land Swap. (Mayor Gilmore) 10. COUNCIL. COMMUNICATIONS (Communications from Council) Councilmembers Can address any matter, including reporting on any Conferences or meetings attended 11. ADJOURNMENT City Council Materials related to an item on the agenda are available for public inspection in the City Clerk's Office, City Hall, Room 380, during normal business hours Sign language interpreters will be available on request. Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 72 hours prior to the Meeting to request an interpreter Equipment for the hearing 'impaired is available for public use. For assistance, please contact the City Clerk at 747 -4800 or TDD number 522 -7538 either prior to, or at, the Council Meeting C Accessible seating for persons with disabilities, including those using wheelchairs, is available Y Minutes of the meeting available in enlarged print Y Audio Tapes of the meeting are available upon request OR Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting CR mR CCU CITY Off' ALAM FDA C.ALIFORNI A SPECIAL JOINT MEETING OF THE CITY COUNCIL: AND ALAI EDA REUSE AND REDEVELOPMENT AUTHORITY (ARRA) TUESDAY NOVEMBER 15, 2011 6:00 P M. Location:, Cit Council Chambers Conference Room, Cit Hall, corner of Santa Clara Avenue and Oak Street A 1. Roll Call Cit Council, ARRA 2. Public Comment on A Items Onl An wishin to address the Council/ARRA on a items onl ma speak for a maximum of 3 minutes per item 3. Adjournment to Closed Session to consider: Cit Council 3-A. PUBLIC EMPLOYMENT (54957) Title: Cit Attorne Cit Council 3-13. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION Initiation of liti pursuant to subdivision (c) of Section 54956.9 Number of ca ses Two ARRA 3-C. CONFERENCE .11 Propert Agency Negotiator: Negotiatinq_ �partiest Under -:.Ne gotiations: H REAL PROPERTY NEGOTIATOR (54956.8) Alameda :Point Jennifer Ott, Alameda Point COO ARRA and US Nav Price and Terms of Pa 4. Announcement of Action Taken in Closed Session, if an 5. Ad Cit Council, ARRA IN, Marie. L...Gilmore, Ma Chair, ARRA CITY OF ALAMEDA CALIF ORNIA a ?AS1 K SPECIAL JOINT MEETING OF THE CITY COUNCIL ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY ARRA AND COMMUNITY IMPROVEMENT COMM ISSION CIC TUESDAY NOVEMBER 15 201 1 6 :50 P.M. Location City Council Chambers, City Hall, corner of Banta Clara Ave and oak Street Public Partici atiom Anyone wishing to address the Council /Board /Commission on agenda items or business introduced by the Council /Board /Commission may speak for a maximum of 3 minutes per agenda item when the subject is before the Council /Board /Commission. Please file a speaker's slip with the Assistant City Clerk if you wish to speak. PLEDGE OF ALLEGIANCE 1. ROLL CALL City Council, ARRA, CIC 2. ORAL COMMUNICATIONS 3. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council /Board /Commission or a member of .the public 3 -A. Minutes of the Special Joint City Council and CIC Meeting, and the Special CIC Meeting Held on September 6, 2011 and September 20, 2011. [CIC] (City Clerk 3 -B. Recommendation to Accept the First Quarter Financial Report for the Period Ending September 30, 2011. [Clay Council, ARIA, CIC] 4. AGENDA ITEMS Done. 5. ADJOURNMENT City Council, ARRA, CIC Marie L. Gilmore, Mayor Chair, ARRA and CIC UNAPPROVED MINUTES .OF THE SP ECIAL JOINT CITY COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING TUESDAY- SEPTEMBER 6 2011- -7:01 P.M. Mayor /Chair Gilmore convened the meeting at 9:08 p.m. ROLL CALL Present: Council rnembers /Com mission ers Bonta, deHaan, Johnson, Tangy and Mayor /Chair Gilmore 5. Absent: None. ORAL COMMUNICATIONS NON AGENDA None. A ILL w9 -034 CIC Minutes of the special Joint City Council, Alameda Reuse and Redevelopment Authority and CIC Meeting held on June 28, 2011; and the special Joint City Council and CIC Meeting held on July 5, 2011. Approved. Commissioner Tangy moved approval of the minutes. Commissioner Bonta seconded the motion, which carried by unanimous voice vote 5. [Items so enacted or adopted are indicated by an asterisk preceding a paragraph number.] AGENDA ITEM 11-426 CCf* 11 -035 CICI Recommendation to Appropriate $237,113 from Community Improvement Commission West End Community Improvement Project Bond Funds. $83,410 in Capital Project Fund, $47,000 from Paying In-Lieu Fees, and $130,000 from the Parking Meter Fund and Award a Contract in the Amount of $1,478,583, including Contingencies, to Suarez Munoz Construction, Inc. for Park street Streetscape, Lincoln Avenue to Webb Avenue, and Central Avenue to San Jose Avenue, No. P.W. 1009 -30. The Public Works Director stated tonight's action only requires Council approval; the streetscape Project was listed in the official statement when redevelopment bonds were issued in 2003 and was also included in the public improvement reimbursement agreement that was executed between the City and CIC in February of this year; a CIC vote would be redundant; the project is consistent with the enforceable obligation payment schedule that would be addressed at the following CIC meeting; in light of the uncertainty created by the pending redevelopment case before the supreme Court and Special Joint Meeting Alameda City Council and Community Improvement Commission September 6, 2011 the potential for further changes to redevelopment law Statewide, staff is requesting that Council authorize staff to have some flexibility to substitute other specified funds such as Measure B, gas tax, and other non General Fund transportation related funds should CIC bond money not be available. Proponent (In Favor of Staff Recommendation): Robb Ratto, Park Street Business Association. In response to Councilmember deHaan's inquiry, the Public Works Director stated work would be done in the area from Tilden way to San Jose Avenue. Councilmember deHaan stated a third phase would need to be done at a later date. The Public Works Director stated a third phase would be part of the North of Lincoln Project. Vice Mayor Bonta moved approval of the staff recommendation with amendments [Council action only and authorizing staff to have some flexibility to substitute other specified funds such as Measure B, gas tax, and other non General Fund transportation related funds should CIC bond money not be available]. Councilmember Tam seconded the motion, which carried by unanimous voice vote 5. In response to Councilmember Johnson's inquiry, the Public Works Director stated lights have been ordered and should be delivered by late September; installing lights before the holidays would depend upon the weather. ADJOURNMENT There being no further business, Mayor /Chair Gilmore adjourned the meeting at 9:12 p. M. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council and Community Improvement Commission 2 September 6, 2011 UNAPPROVED MINUTES OF THE SPECIAL COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING TUESDAY- SEPTEMBER 6,2011- -7:02 P.M. Chair Gilmore convened the meeting at 9 p.m. ROLL CALL Present: Commissioners Bonta, deHaan, Johnson, Tarn and Chair Gilmore 5. Absent: None. ORAL COMMUNICATIONS NON AGENDA None. CONSENT CALENDAR Commissioner Tarn moved approval of the Consent Calendar. Commissioner Johnson seconded the motion, which carried by unanimous voice vote 5. [Items so enacted or adopted are indicated by an asterisk preceding a paragraph number.] *11 -036) Resolution No. 11 -183, "of the Community Improvement Commission of the City of Alameda Adopting an Enforceable Obligation Payment Schedule Pursuant to Section 34169(g)(1) of the California Health and Safety Code. "Adopted. ADJOURNMENT There being no further business, Chair Gilmore adjourned the meeting at 9:13 p.m. Respectfully submitted, Lara Weisiger Secretary, CIC The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Community Improvement Commission September G, 2011 UNAPPROVED MINUTES OF THE SPECIAL JOINT CI TE' COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING TUESDAY- SEPTEMBER 20 -7:01 P.M. Acting Mayor /Chair Bonta convened the meeting at 8:23 p.m. ROLL CALL Present: Councilmembers /Corr missioners deHaan, Tara and Acting Mayor /Chair Bonta 3. Absent. Councilmernber/Commissioner Johnson and Mayor 1 Chair Gilmore 2. ORAL COMMUNICATIONS NON-AGENDA None. AGENDA ITEMS (11 -451 CC /11 -037 CIC) Recommendation to Approve a Remittance Agreement Pursuant to California Health and Safety Code Section 34194.2 Obligating the CIC to Reimburse the City for Its Required Remittances to the State of California to Participate in the Voluntary Alternative Redevelopment Program. The Economic Development Division Manager and City Manager gave a brief presentation. Councilmember /Commissioner deHaan moved approval of the staff recommendation. Acting Mayor /Chair Bonta seconded the motion, which carried by unanimous voice vote 3. Pis e nt� Go�nda me Eon r r�� s s+o n e"oh so n (11 -038 CIC) Resolution No.11 -184, "Adopting a Residential Antidisplacement and Relocation Assistance Plan for the Proposed Islander Project." Adopted; and (11 CC) Resolution No. 1 4621, "Adopting a Residential Antid isplacernent and Relocation Assistance Plan for the Proposed Islander Project." Adopted. The Housing Development and Programs Manager gave a brief presentation. Councilrnernber /Commissioner Tarp noted fifteen households would be temporarily displaced. Councilmember /Commissioner deHaan inquired whether fifteen temporarily displaced households are in a [subsidized housing] program. Special Joint Meeting Alameda City Council and Community Improvement Commission September 20, 2011 David Richmond, Autoternp, responded in the negative. In response to Councilmember /Commissioner deHaan's inquiry, Mr. Richmond stated relocation law defines benefits that should be afforded during temporary and permanent relocation; households would be offered the choice of having Autotemp obtain temporary housing; tenants would benefit from reduced rent upon return to the Islander Motel; the anticipation would be to relocate households in Alameda or provide a stipend to allow moving in with family or friends. Councilmember /Commissioner deHaan inquired why housing assistance would not be provided so that relocation costs would not be on the City's bill. Mr. Richmond responded one Choice would be to provide a voucher program through the Housing Authority; however; the problem is that the program would be voluntary and would necessitate a one year commitment which would result in permanent displacement; the goal is to define temporary displacement. In response to CouncilmemberfCommissioner deHaan's inquiry, the Housing Development and Programs Manager stated temporarily displaced tenants would be subsidized so that rent would not be more than the current rate; then, tenants would move back into an affordable housing unit and the rent would not be more than 30% of income. Councilmember /Corr missioner deHaan inquired whether tenants could stay indefinitely. The Housing Development and Programs Manager responded tenants would be able to stay as long as the terms of the lease are net. Councilmember /Commissioner Tara moved adoption of the resolutions. Councilmember /Commissioner deHaan seconded the motion, which carried by unanimous voice vote 3. [Absent: Councilmember /Commissioner Johnson and Mayor /Chair Gilmore 2.] ADJOURNMENT There being no further business, Acting Mayor /Chair Bonta adjourned the meeting at 3:36 p.m. Respectfully submitted, Lara Weisiger, City Clerk Secretary, C I C The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council and Community 2 Improvement Commission September 20, 201 CITY OF 1. .A. Memorandum To Honorable Ma and Members of the Cit Council Honorable Chair and Members of the Communit Improvement Commission Honorable Chair and Members of the Alameda Reuse and Redevelopment Authorit From: John A. Russo Cit Mana Director Date: November 15, 2011 Re: Accept the First Quarter Financial Report for the Period Endin September 30, 2011 The first q uarter's financial reports on all Cit funds has been completed, based upon actual revenues and expenditures throu September 30, 2011. Quarterl reports include financial information for all Cit funds presented as follows: Exhibit I details General Fund actual revenues b major cate throu September 30, 2011 and 2010 Exhibit 2 details General Fund actual expenditures b major department throu September 30, 2011 and 2010 Exhibit 3 details actu expenditures for the Cit capita] and maintenance pro throu September 30, 2011 Exhibit 4 outlines b fund revenues, expenditures and chan in current available fund balance as of September 30, 2011. Quarterl reports provide the Cit Council with updates on the financial status of the Cit funds b comparin bud pro in revenue and expenditures to actual receipts and expenses. General Fund The FYI 1-12 annual bud for the General Fund pro revenues of approximatel $70 million with total appropriations of approximatel $72 million. The downturn in both the national and the state economies, which affected the Cit bud in prior fiscal CCIARRA/CIC A Item #3-B Honorable Ma and Members of the Cit Council November 15, .2011 Honorable Chair and Members of the CIC Pa 2 of 4 Honorable Chair and Members of the ARRA y ears, impacted the FY1 1-1 bud The General Fund and related funds. continued .to contend with limited revenue g rowth, and actual .declines in some areas, due to slu retail and housin sales, as well as impacts from the State's bud for. FY11-12. General Fund actual revenues .as of September 30, 2011, were $7.2 million, or 10% of the FY11-12 bud actual expenditures were $15.9 million, or .22% of. the FY11-12 bud General Fund major revenue cate are summarized in Exhibit 1. The Cit d e rives a si portion of its General Fund revenues from economicall se s ources pe.rm such as propert tax, sales tax, utilit users' tax and construction-related. its. and fees. When one or more of these ke .revenue sources declines. si below projections, pro and service operational levels ma be. affected. General Fund expenditures b ma department are summarized in Exhibit 2 and include actual expenditures at September. 30, 20.1 1, includin General Fund transfers. to the Police/Fire Pension, the Librar and the Other Post-Emplo Benefit.(OPEB funds. All of these noted transfers represent 25% of their bud amounts for the y ear. Spect*al Revenue Funds The Special Revenue Fund g roup includes fu accountin for th Cit redevelopment activities, g as tax funds, librar operations, various assessment districts and an athletic fund. The FY1 1-1 actual receipts at September 30, 201 for this fu nd g roup totaled $5.6 million (11 of bud actual expenses totaled $9.8 million (17% of bud A number of these funds are. funds. capital pro driv.en funds, which. revenues and expenditures in patterns. d ifferent from the Cit General Fund or other operatin funds, such as Enterprise Funds or Internal Service Funds.. Sufficient reserve funds are maintained to ensure completion .of.projects or pro PICINI pqii The Capital Project Fund Gro wh ich in such individual funds as g eneral capital projects, construction funds, assessment districts impact fee funds .and the urban runoff fund, had a actual revenues of $2.1 million (14% of bud and expenditures of $4. (15% of bud at September. 30, 201 Man of these funds are pro d funds, or derive their revenues from the collection of impact fees from new. develo pment, which g enerate revenues and expenditures in patterns diff from the Cit other operatin funds. These funds have also been affected b climate in California. Suffi cient reserves are maintained to ensure completion of projects or programs. Honorable Ma and Members of the Cit Council November 15, 20.11 Honorable Chair and Members of the CIC Pa 3 of 4 Honorable Chair and Members of the ARRA Debt Service Funds The Debt Service Fund Group includes individual funds established to account for the lon debt of the Cit ARRA and CIC. The available fund balances of all debt service funds was $10.8 million as of September 30, 2011. Enterprise Funds The Enterprise Funds Group, which is comprised of Cit busi -lik operati such as the g olf course and the sanitar sewer s re fund bal.ance r that includes cash, reserves, fixed assets and related -lon debt of t he :ente rprise. Exhibit 3 includes the available reserves excludin g fixed assets and related. lon debt for each of these individual funds. The a available ,.rese rve balance .at September 30, 2011 for all enterprise funds was $13.9 million. Sufficient reserves are maintained to ensure completion of pro or pro Internal Service Funds The Internal Service Fund Group includes, those funds created for pro and/or services provided cit to all departments and for O Revenues to these funds derive from administrative cost recover char to the othe funds, prim the General Fund. The workin capital balance of this Internal Service. Fund g roup Was $6.1 million as of September 30, 2011. The workin capital balance does not reflect the lon term liabilities f or Workers Compensation claims ($6.1 million), Risk Mana Claims ($1..3 milli and the unfunded portion of Other Post-Emplo Benefits (OPEB ($88.7 million) outstandin as of the end ofFY1 0-11. Trust and A Funds The Trust and A Fund Group includes bond reserve funds for several Cit lon term debt obli and funds established for the. current y ear's pa of the Cit pension obli such as the 1079 and 1082 Pension Plans. The available ba lance for this fund g roup as of September 30, 2011 was $15.2 million. FINANCIAL IMPACT The FY1 1-12 first q uarter report includes Exhibits 1-4 det the variances. between bud and actual for revenues, expenditures, capital and. m aintenan c e projects, as Drell as chan in fund balances. throu September 30, 2011. These exhibits were created to present a clear representation of the Cit bud and of available reserves for each fund throu the end of the fourth q uarter. Staff gill continue to. monitor market conditions affectin revenues and maintain dili in controllin expenditures in the Honorable Ma and Members of the Cit Council November 15, 2011 Honorable Chair and Members of the CIC Pa 4 of 4 Honorable Chair and.Members of the ARRA future. This monitorin will help to ensure that the Cit continues to maintain ade reserves in its various funds. MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE This action is in conformance with the Alameda Municipal Code and all polic documents. Accept the first q uarter financial report for the period endin September 30, 2011. Respectfull submitted and approved as to funds and account, Fred Marsh Controller Exhibits: 1 FY1 1-12 YTD Revenue Report General Fund 2 FY1 1-12 YTD Expenditure Report General Fund 3 FY1 1-12 YTD Capital and Maintenance Project Report 4 FY1 1-12 YTD Fund Balance R All Funds Ci b Al a m eda C FY1 1-1 D R evenue R Throu September 30, 2011 (Unaudited) Total General Fund Revenues Property Taxes Utility User Taxes Franchise other Local Taxes Licenses and P ermits Interest and mental Income Revenues from other Agencies Charges for Services Fixed charges and Other ■FY11 -12 Q FY10 -11 i 0% 25°x° 50% 75% l00% 125% 25% of Year Com plete FYI 1 -12 FY's 1-12 yo of F 10 -1 Budget YTD Actual Budget YTD Actual Property Taxes 22 1 5% 1,183 Utility User Taxes 9 1, 099 803 1.2% 1,188, 075 Sales 1 (Property Transfer Taxes 8 1 20 1 Franch Other Local Taxes 8 399, 59.9 974 293 12% 1 Licenses and Permits 1 1 763,099. 898757 40% 701;123 Interest and Rental Income 1,928, 549 564 7 831 -29% 4.1 0 1 739 Revenue from other Agen 8,1 2.8 83 1 82,630 Charges for Services 8 1 20% 1 1 363 913 Fixed Charges and other 4 8481582 13% 752 Total General Fund Revenues 79 7 10% 7,871,344 cc/ A/C c Exhibit 1 to Agenda Item #3 Cit of Alameda, Californ.ia FY1 1-12 YTD Expenditure Report General.fund Throu September 30, 2011 (Una udited) Total General Fund Expenditures General Government Administrative Services Police Fire Public Works Recreation and Parks Non Departmental Transfers to Other Funds M FY1 1-12 M FY1 0-11 0% 25% 50% 75% 100% 125% 25% of Year Complete FYI '1 -12 FYI '1 -1.2 %.Of FYI 0-11 Bud YT1D Actual Bud YTD Actual General Government 3;0967444 603,013 ..19% 6241815 Administrative Services 3J7.2;711 .6297949 .20% 6901 998 Police 255153,527 61075:050 24% 611881044 Fire 23,1 62,545 51104,477 22%. 5,364,859 Public Works 17185057 .2831441 24% 3711319 Recreation and Parks 4122738.95 1,126,660 27% 17076,854 Non Departmental 1 ,3487985 .451531 3% 671545 Transfers to Other Funds. 10,554,475 11986,993 19% 2,251 ,148 Total General Fund Expenses 71)9011639 151855.1014 Z2 6.35,61.2. CC/ARRA/CIC Exhibit 2 to A Item #3-B 0% 25% 50% 75% 100% 125% 25% of Year Complete Cit of Alameda, California FY11-12 YTD Capital and Maintenance Pro Report Throu September 30, 2011 (Unaudited Project Number Description Total Year to Date Bud Expenses FYI 1-12* FY1 1-12 Caoital Proiects 90356 Cit Traffic Calmin 904102 Park St Reconfi At Oak 904105 Tinker Extension 9044901 Traffic Stripin Maintenance 75,000 90450 Traffic Si LED. Replacement 90463 En Standard Update 90464 Storm Drain Master Plan 90481 Tillman Pla Area Renovation 90502 Woodstock Field Improvements 90505 Librar Branch Improve 90606 Park St Streetscape Phase 2 90614 Fire Station 3 Replacement Phase 1 9061401 Fire Station 3 Replacement Phase 2 400,000 90638 Replace S 2 La Gate 9063802 HBI Replace 2 La Gates 90640 Si Coord. Otis/Dooli.ttle 90665 Cit Buildin Renov 600,000 90719 Tennis Courts-Deferred Maintenance 365,000 90803 Surve Monument Update 90806 Audible Si Poles 90807 Spa rtina.Control 75,000 90810 Mulituse.Field Up 90814 BFI Storm Drain Up 90846 ADA Up 90856 Shor e l.in.e Repairs 90859 Webster St Trench Utilities 90860 Bike Plan Update 90902 Central Ave Resurface 90903 Buena Vista Rehabilitation 90908 C Storm Drain Pipe Rehabilitation 90910 Souths.hore La .Dred Phase 1 90911 Souths.hore La Dred Phase 2 90915 Sol.ar.Power Librar 90916 Littlejoh Center Improvements 90919 Clean. Water 90926 Estuar Park 909.28 Theater Curb Bulbout 90929 Si E Webster 909330 Mechanical Trash Racks Install 90935 Cit TSM/TDM 91003 Krusi Park 11763 731982 4,448 35,566 39,546 -241409 443 11597 61353 312 383534 CCIARRAICIC Exhibit 3 to A Item #3-B 11-15-11 Cit of Alameda, California FYI 1-12 YTD Capital and Maintenance Pro Report Throu September 30, 2011 (Unaudited Pro Number Description Total Bud FYI 1-12* Year to Date Expenses FY1 1-12 91004 Station Area (Bart/Fta) 60,810 91005 C Storm Pipe Rehabilitation 91011 Pump Station Up 17,977 91013 Public Works Facilit Feas/Env. Doc 91015 Trash Capture Devices 35,000 3,131 91019 C3 Re Implementation Plan 91020 Water Qualit Monitor Pro 91021 Resurface Tennis Courts 7,197 91023 La Wall Stabilize 550,000 18,059 91026 Relocate Animal Shelter 91027 Park Feasibilit Plan 91029 Park St Streetscape 91030 Manhole Testin 100,000 91031 Sm 4,174 91032 Bic Si 91033 Shoreline R epairs 150,000 91034 Otis Drive. Resurfacin 677,742 91036 Ferr Terminal Parkin Rehabilitation 18,734 91037 Bike Si g ns/Mark TDA 2010 91038 Rittler ADA Access 91039 Est Shuttle 14)165 91101 HB F err y Termi ADA.Up 75,000 91102 Mariner S qu are Driv Dr 7210.00 91107 Webster St SMART Crosswalks 391000 91109 M Pkw Bus Stops 151000 91110 Enpin Boatramp Restroorn 285,000 91135 Ballena Brid P.reventi.ve.Mtce .75)000 91136 Video Data. Collection-Storm Drain 1001 000 91137 Storm Drain Video Assessment 35,000 91145 Cit Hall Emer Li Ph 1 28,000 91146 NFPA 25, H y draulic Ta 661000. 91158 Neptune Park Path 115)000 91163 LED Inpavement Replace Li 55000 17,291 91165 Main Street Wetlands.Sediment 50)00.0 91166 Retrofit Fuel Pumps, Fire Sta 4 22,000 9820129 Street ResurfacePhase.29 13,662 9820130 Str Resurface Phase 30 391755 9820131 Street Resu r face .Phase 31 113337000 9820210 Side FY 09-10 9820211 Sidewalk Repair FY 10-11 24,702 9820212 Sidewalk Repair FY 11-12 550,000 694 99006 Storm Drain Facilit Maintenance 30)622 City of Alameda, California FYI 1 -12 YTD capital and Maintenance Project Report Through September 30, 2011 (Unaudited) Total Year to Date Project Budget Expenses Number Description FYI 1 -12 FYI 1.12 99508 HBl Lagoon Storm Drainage 904107 Sanitary Seger Master Plan 150,000 26 90470 Borth Side Pump Station 275,000.00 54316 90039 Sanitary Pump Station Generator 45, 000 9 9084501 Video Assess Serer Phase 2 50 9084502 Video Data Serer Mains 50,000 2 9084504 Video Data Collection 250 90909 Replace Lagoon Wall Sewer 60, 000 9 90920 Sewer Video Assessment 5 7 91 008 Serer Pump Station upgrades 1 1 2 91009 Sewer Video Assessment 135,000 219 91012 Subbasin Flog Monitoring 52 742 91014 Seger Asset Management 91025 Serer Maintenance Management System 42 9 91154 Serer Point Repairs 350,000 77,665 9950208 Cyclic Seger Ph 8 122 9950209 Cyclic Sewer Ph 9 5, 500, 000.00 16, 079.00 9950210 Cyclic Seger Ph 11/12 10 Total Capital Projects 12 11875 921 Maintenance Proiects 500215 Park Trees Placement/Pruning 57 5430075 Annual Engineering Svcs 275,000.00 1,290 543038.1 Traffic operations 45, 000 1 54304108 Encroachment Monitor 50 5430449 on Call Striping /Signing 50,000 2 5430452 Street Sweeping Signage 10 7 000 5430469 congestion Management Program 60, 000 9 5430560 Underground Utility District operations 5 5430603 Storm Drain Maintenance 50,000 5430643 Culverts at Chuck Corica 20, 000 219 5430653 Bus Stop Facilities Maintenance 52 3 5430655 Employee. Transit Pass Program 5430658 Safe Routes /Pedestrian Program 42 9 5430663 Sanitary Surer Maintenance 52,000 5430669 Commission Disability Issues 36 5430678 Diesel Air. Filter Retrofit 5430720 Small Item Moving 10 5430721 Bio Diesel Retrofit 5430820 Transit Support 60 10,273 Cit of Alameda, California FYI 1-12 YTD Capital and Maintenance Project Report Throu September 30, 2011 (Unaudited) *Note" Total Bud -04oes not include irc=Hove-r fun din which has not been finalized, It will be reflected in 2nd q uarter report, Total Year to Date Pro Bud Expenses Number Description FYI 1 -12 FY1 1-12 5430821 Bic Pro 60,000 4,918 5430841 Storm Drain Pump Station Mtce 6010.00 5,492 5430851 Sanitar Sewer Cleanin 4001000 5430854 Traffic Operations 140,000 13%237 5430921 ACTIA Measure B Administration 12)000 5 430923 Bike Ped Facilit Up 1U00. 5430924 Traffic Monitorin Anal 1 5;000. 1,544 5430925 Re Transportation Coord Pro 15;00 3,074 5430927 TCM.P Anal 5700.0 10,365 5431007 CIP Bud Preparation 24000. 37284 5431012 Subbasin Flow.Monitorin 50,00.0 5431016 Trash..Hot Spot Cleanin 357000 4,000 5431017 Storm Drain Stenci I l.in Plan 401000 5431018 Pump Sta Ox Monitorin 13,000 80 5431020 Annual Re W Qualit 407000 5431028 Alameda Beltli Pr Maintenance 1002000 5431040 AOFS .Annual Maintenance 1261000 10)819 5431041 HBFS Annual Maintenance 115)00.0 5,633 5431159 AP Sewer Drain Up 10.0. 200.0. 5431160 AP Sewer Manhole 100J000 5438301 Tree Pruinin Cit 412 495 5438303 Beach .Sand Replacement 25,000. 5438608 Repaint Traffic Si 10,000 5438805 Doolittl Landfill Closure 110,000 1,089 5438.924 Parkin Meter Maintenance 50,000 5439010 Sewer Pump Sta Maintenance 60,000. 5439033 Tree R /Plan 1281000 5439406 Landscape Median Maintenance 3091000 25:992 5439434 Traffic Si Controller Replacement 251 000. 5439522 AP Storm Up rade 100-10.00 5439817 South Shore La Up 170,000 11,387 5439995 Pothole Patchin .25, 000 5,136 Total Annual Maintenance Projects 317227500 143,991 *Note" Total Bud -04oes not include irc=Hove-r fun din which has not been finalized, It will be reflected in 2nd q uarter report, C-0 0 C7 CD 0 tom 0 0 Cfl d" w C_7 0 N CC7 (D LO Lt 3 CD M CQ m C oo C� r� OC) r M C) Cy') t� r"- 00 LO CD LO F CL d" Oo (D CO r LO CY) �t 00 Cat 00 S 'Cf L6 C6 CY7 C\ C7 CC] cv CJ C6 Cat V A. a CN tom- C7 7 V) Nr 00 V 077 1 M 00 L 7 CY) LC) C37 C9 Lo F �M i E 3l1EEfR k ��i C\l Cl) (D 00 cNi 1111119AIF U) I kil�M Ewe �IANII v E� r a C C1t 0 r- coo 0CD0Os0o (D �-Lc C�0Nm oci (D ci mot: (c) NI C) Cor`�- oo m Co LO CD Oo C) G) 00 ©o t-- 0) LO C-0 Nt C\l 00 CY*) N;r Iz C%4 LO EEr i i r t7 r LQ C7 .to t 0 Q CD C7 E i k E 1' E�E i a) Cl 0 (N Cv o C L6 cyi N oo (N c�i N 00 NT C a) LO WIT 'q C.4 Cq C,4 N C CM CM C N 04 CV r- CN o 0 o a v v a v o d` 0 CY) n 00 Cam 0 LO CD r` LO C\l Nt a 000mCDCDm 0 Lo CD CDC)N CD LOC)C\t 00 N 0 —0 t`-Cti C77 (D CD (7) c) 0 CD r` co LO CSI vo LO CY) LO it c' LO lqt 00 m cr) mot- CD uD m 00 N co CN cy r` (3) ao ti LO LO Cat cv LO 00 CV r� 0 07 r� N 0 p D O 0 O a 0 C) Z C) CD CD C7 033 C7 C) 67 Nr Q 0 C) 0 CD C) 0 LO qT 0 CD o nt a t� (f) 0 L(c) co o LO LO n 9t co- O OC) P-- .(C)CDr— OD LC? 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K cm m Q Q c) (D Towl C4 C� Lf) cm m C-4 Lo to c 0 C) C4 M V) m to w 00 00 00 00 00 00 c co ONOW] r f City Council A Item #3-A 11-15-11 UNAPPROVED MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY- -OCTOBER 18, 2011- -6:00 P.M. Ma Gilmore convened the meetin at 6:00 p.m. Roll Call Present: Councilmembers Bonta, deHaan, Johnson, Tam and Ma Gilmore 5. Absent: None. The special meetin was adjourned to Closed Session to consider: (11-487) Public Emplo Title: Cit Attorne (11-488) Conference with Le Counsel Existin Litigation (54956.9); Name of case: Cit of Alameda v. Kaluris Case number: 786763-1 Ma Gilmore called a recess to convene the re meetin at 7.00 p.m. and reconvened the closed session at 10:00 p.m. Followin the closed session, the meetin was reconvened and Ma Gilmore announced that re Public Emplo no action was taken and re Existing Liti Actin Le Counsel informed the Cit Council of the status of the matter. Adiournment There bein no further business, Ma Gilmore adjourned the meetin at 10:30 p.m. Respectfull submitted, Lara Weisi Cit Clerk The a for this meetin was posted in accordance with the Brown Act. Special Meetin Alameda Cit Council October 18, 2011 UNAPPROVED MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY- OCTOBER 18,2011- -7:00 P.M. Mayor Gilmore convened the meeting at 7:10 p.m. Councilmember Johnson led the Pledge of Allegiance. ROLL CALL Present: Councilmembers Bonta, deHaan, Johnson, Tara and Mayor Gilmore 5. Absent: None. AGENDA CHANGES (11- )Mayor Gilmore announced that the introduction of ordinance [paragraph no. 11- would be addressed after the resolutions of appointment. PROCLAMATIONS SPECIAL ORDERS OF THE DAY ANNOUNCEMENTS (11- )Receive the Annual Presentation on the Facade Assistance Program for Fiscal Year 2010 -2011. The Development Coordinator gave a Poorer Point presentation. Mayor Gilmore stated the Fagade Assistance Program presentation is one of her favorites; Park Street and Webster Street look a lot better because the program has been consistently funded over the last five years; the City has contributed $250,000 per year; inquired hover much has been leveraged through public sector investments. The Development Coordinator responded $3 has been invested for every dollar invested by the City; outlined next year's projects. Vice Mayor Bonta stated that he is impressed with the program's ability to transform facades; thanked staff for the good work. Councilmember Johnson stated staff has done an excellent job; the City needs to ensure that funding is preserved. The Development Coordinator noted the program creates jobs. Councilmember Tam echoed appreciation for the presentation; stated that she looks forward to, future presentations; the program outlines hoer the City leverages limited resources and shags the visual, dramatic bang for the buck. Councilmember deHaan inquired whether most of the buildings are historical, to which the Development Coordinator responded in the affirmative. Regular Meeting Alameda City Council October 18, 2011 Proponents Robb Ratto, Park Street Business Association (PSBR); and Judi Friedman, West Alameda Business Association. ORAL COMMUNICATIONS NON AGENDA (11- )Mary Anderson, Alameda, discussed the golf course land swap. 11- Ariane Paul, Alameda; carol Fairweather, Alameda; Mary Elena Goodan, Alameda; Bonnie Petheram, Alameda; Gesine Lohr, Alameda; Willow Liroff, Alameda; Trish Spencer, Alameda; and Ruth Smiler, Alameda urged the council to keep the animal shelter open. CONSENT CALENDAR Mayor Gilmore made a correction to the September 20, 2011 Special Meeting Minutes and noted that she would abstain from voting since she was absent. council member Tam moved approval of the consent calendar. Councilmember deHaan seconded the motion, which carried by unanimous voice vote 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] *11- Minutes of the Special city council Meeting held on September 13, 2011; the Special and Regular city council Meetings and Joint city council and Community Improvement Commission Meeting held on September 20, 2011; the Special city Council Meeting held on September 20, 2011, and the Special city council Meeting held on September 27, 2011. Approved. [Note: Mayor Gilmore abstained from voting on the September 20, 2011 minutes.] *11- )Ratified bills in the amount of $2,315,190.10. *11- )Recommendation to Authorize the City Manager to Execute an Amendment to the Associated Community Action Plan Joint Powers Authority. Accepted. (*I I- Resolution No. 14024, "Superseding and Rescinding Resolution 14537 Designating the Person to Perform the Duties of the city Manager in the Event of His or Her Absence or Disability." Adopted. *11 Resolution No. 14625, "Authorizing the City Manager to Submit a FYI 1 -12 Transportation Fund for clean Air Regional Fund Application to the Bay Area Air Quality Management District for $200,000 to Continue an Estuary crossing Shuttle, Provide $50,000 in Transportation Systems Management /Transportation Demand Management Funds for the Local Match, and Execute All Necessary Documents." Adopted. Regular Meeting Alameda City Council 2 October 18, 2011 *11- Resolution No. 14626, "Amending the Management and Confidential Employees Association Salary Schedule." Adopted. REGULAR AGENDA ITEMS Resolution No. 14627, "Appointing Emani Pollard as a Member of the Youth Advisory Commission." Adopted; 11- A) Resolution No. 1 4626, "Appointing Mackenzie Prince as a Member of the Youth Advisory Commission." Adopted; 11- B) Resolution No. 1 4620, "Appointing Angus Storm as a Member of the Youth Advisory Commission." Adopted; and 11- C) Resolution No. 14630, "Appointing Sonia W. xu as a Member of the Youth Advisory Commission." Adopted. Councilmernber Tangy moved adoption of the resolutions. Vice Mayor Bonta seconded the motion, which carried by unanimous voice vote 5. The City Clerk administered the oath of office and presented certificates of appointment to Ms. Pollard, Ms. Prince, Mr. Storm and Ms. xu. (11- )Introduction of Ordinance Amending the Alameda Municipal Code by Adding Article VIII (Sunshine Ordinance) to Chapter II (Administration) Establishing Local Standards to Ensure Public Access to Public Meetings and Public Records. Introduced. The Acting City Attorney gave a brief presentation. Proponents: Gretchen Lipow, Sunshine Task Force Member; Jon Spangler, Alameda; and Carol Gottstein, Alameda. Proponents with suggestions to revise the ordinance: Tracy Jensen, League of Women Voters; John Knox White, Sunshine Task Force Member; and Robb Ratto, PSBR. Councilrnernber Tarn commended the Acting City Attorney, City Manager, and City Clerk for helping with community efforts; Stated finding gays to encourage people to be informed and participate is important; encouraged people not to let perfect be the enemy of good. Vice Mayor Banta thanked staff and community volunteers; applauded the City Manager's efforts to implement items in the ordinance early. In response to vice Mayor Bonta's inquiry, the City Manager stated a twelve -day Regular Meeting Alameda City Council 3 October 18, 2011 noticing period is being practiced; the ordinance states eleven days. The Acting City Attorney stated the ordinance states having at least an eleven -day noticing period. Vice Mayor Bonta stated that he would prefer consistency in the noticing period and would prefer twelve days. Mayor Gilmore stated the proposed ordinance is historic for the City; efforts have been monumental for all parties involved; the City owes the sunshine Task Force and staff an incredible debt; that she looks forward to implementing the ordinance and making government more transparent and accessible; putting things in plain language is important. Councilmember deHaan stated other cities would be looking at the ordinance as a model; thanked staff for stepping up to the plate. Councilmember Tarn stated documents should not be limited; that she supports the League of Women Voters' recommendation to review the direct cost for duplication; there seems to be some confusion with respect to special circumstances regarding an Open Government Commission (OGC) member's terra. The Acting City Attorney suggested adding language to state no more than a four year term. Councilmember Tangy stated Council should strive not to preclude public access to meetings; Council is not always in the best state of mind to deliberate on issues after 10:00 p.m.; that she does not think requiring a supermajority vote to go past 10:30 p.m. would be a problem. Mayor Gilmore stated limiting meetings to 10:30 p.m. would allow the public to attend and participate in a meaningful way; having Councilmembers put full effort and energy into making decisions would be in the best interest of the City; that she does not see Council abusing a superma ority vote to go past 10: 30 p.m. Councilmember Tarn stated that she agrees with Mr. Knox White regarding ensuring that a chosen electronic format could be viewed in a variety of mainstream computing platforms and exhausting all remedies before a law suit is filed; the proposed schedule makes a lot of sense; there was a question whether the OCC decision could be appealable to the Council; having a Council watchdog group ask Council for permission on their decision seems odd. Mice Mayor Bonta inquired whether Councilmember Tam is suggesting that there would be no appeal to the Council. Councilmember Tana responded Mr. Knox White commented that there is an avenue to Regular Meeting Alameda City Council 4 October 18, 201 go through the Courts after exhausting the OoC process. The Acting City Attorney suggested a sentence be added stating that the time limits of the Brown Act shall not be toiled pending any action to cure an alleged violation of the Sunshine ordinance; stated there is a very short time window for curing and correcting an action under the Brown Act; the remedy would be to declare a decision null and void. The City Manager stated most appeals would be from people unhappy with the ooC not finding the City in violation; allowing an appeal to Council would not add value to the process; people need a venue to complain about lack of transparency, but accountability is also needed; urged that Council stay away from appeals. The City Clerk noted Sections 2 -91.8, 2- 92.8(g), and 2 -93.2 address appeals to the Council. Mayor Gilmore stated that she does not think Council is the right body to hear appeals; suggested striking all references regarding appeals to Council.. Vice Mayor Bonta stated there might be exceptions; that he does not think Council would be Inherently compelled to recuse itself; that he understands the discomfort in some areas; other situations might make sense for Council to be an appellate body. Mayor Gilmore stated Council would know the result of the OCC's finding if noticing was not done correctly; noticing provisions could be changed; clerical errors have occurred in the past and re- noticing has been done. In response to vice Mayor Bonta's inquiry about whether self curing eliminates the discretion to issue a fine, the Acting -City Attorney stated the OGC could have the discretion to order the matter null and void, cure and correct, and impose a fine. Councilrnernber Johnson stated fines should go into a specific fund. Mayor Gilmore stated as the ordinance is written now, a cure and correct action would be placed on a subsequent meeting agenda; language should be clarified that the matter should be placed on the next available meeting agenda; a subsequent meeting agenda could be three months out. Councilrnernber Tara stated sometimes a body has difficulty getting a quorum. Mayor Gilmore stated a special meeting could be called, if needed. In response to Councilmernber del laan's inquiry regarding appeals, the City Manager stated that he does not see the issue as a recusal problem; the courts could remedy the situation if a person believes that the law has been violated; a swift and just process is important; that he does not think it is in the interest of Council to become an appeal court for the Sunshine ordinance. Regular Meeting Alameda City Council 5 October 18, 2011 Vice Mayor Bonta stated government needs to be held accountable; there could be instances where Council could be the arbitrator enforcing the sunshine ordinance. The City Manager stated Council could always require correction by giving direction to the City Manager, who would direct staff to take care of the problem; that he does not want Council to be tangled in formality. The Acting City Attorney stated the ordinance could be amended from time to time; inquired whether Council does not want to hear appeals, to which Council responded in the affirmative. Councilmember Johnson inquired whether there could be circumstances of an individual violation but the City would be the entity in violation, to which the Acting City Attorney responded in the affirmative. The City Manager stated an individual could be subject to discipline if the individual has a track record causing the City to be in violation. Councilmember Johnson stated staff is committed to the ordinance; a situation involving non compliance would most likely be a mistake. The Assistant City Manager stated training would be needed. Councilmember Johnson stated the copy fee should not be open to whatever Council decides. Mayor Gilmore stated the fee would be based upon cost recovery. Councilmember Johnson stated cost recovery could be interpreted in different gays. The Assistant City Manager stated the cost would be in the fee scheduled adopted each year; now, the cost is $0.10 per page. Mayor Gilmore stated many documents are in electronic format and would be free. The Acting City Attorney stated charges could be for copying only,' not staff tune. Mayor Gilmore inquired where the fine would go. The Acting City Attorney responded the fine could go toward acquiring the best technology for openness and transparency. The City Manager stated the money could be given to the contestant or could be directed to the records retention program. Regular Meeting Alameda City Council 6 October 18, 2011 Mice Mayor Banta inquired about training, education, and workshops. The City Manager stated Council could direct staff to utilize the funds for record retention or public training and outreach. Councilmember Tara stated the records retention program is ideal; educational workshops should occur regardless of generating fines. Councilmember Johnson stated a superma ority vote should be required for going past 0.30 p.m. and there should be an absolute end time of midnight. The Assistant City Manager stated an item not addressed Could be brought up after 10:30 p.m. subject to the supermaority vote of Council. Mayor Gilmore stated Council and oral Communications could still be addressed. Councilmember Johnson stated a final end time should be set. Councilmember Tam stated some items might have deadlines, which would require that action be taken. Councilmember Johnson stated people do not think clearly when it is very late; the public does not want to stay late; staff has already put in a full day and should not have to stay too late. Councilmember Tam left the dais at 9:21 p.m. and returned at 9.23 p.m. The Acting City Attorney stated staff would be mindful to have Council address items that have deadlines earlier in the meeting. Mayor Gilmore stated the issue is agenda management; that she is in favor of the supermajority vote; she does not see the need for a time limit because items that must be done would be addressed early; the 10.30 p.m. time limit would be for only one item. Councilmember Johnson stated one item could last several hours. Mayor Gilmore suggested adopting the superma ority vote to go past 0.30 p.m. but not putting an end time yet. Councilmember Johnson stated that she does not see how things would change from how things are done now without an end time; that she does not recall Council ever voting not to go past midnight. Mayor Gilmore stated choosing to go past 10:30 p.m. would be for one item; that she Regular Meeting Alameda City Council October 18, 2011 7 can remember meetings where there was only one item on the agenda and the item caused a lot of community concern; questioned whether council would like to tell the community that a meeting would stop at midnight and be continued to another date. Councilmember Johnson stated the community has requested not going until 1:00 or 2:00 a.m. The Acting city Attorney stated the League of women voters has pointed out that Section 2- 90.2(g) is redundant with Section 2 -90.1; Section 2 -90.2 addresses findings; Section 2.90.1 addresses definitions; that she feels the Sections are appropriate as is; inquired whether the Brown Act would be running concurrently on the cure and correct, to which Councilmernber Tam responded in the affirmative. In response to vice Mayor Bonta 's inquiry about the statute of limitations introduced by Mr. Knox white, the Acting city Attorney stated the Sunshine ordinance would have a separate statute of limitations; stated the Brown Act tuning provisions would not be tolled for the Sunshine ordinance. Councilrnernber Tam moved introduction of the ordinance with revisions discussed and including the provision about the supermajority vote for considering items past 10:30 p.m. Vice Mayor Bonta seconded the motion, which carried by unanimous voice vote 5. (11- )Recommendation to Authorize the City Manager to Execute an Emergency Medical Services First Responder Advanced Life Support and Ambulance Transport Service Agreement with the County of Alameda. Mayor Gilmore stated the negotiating team has done a good job; the County has given the City two additional first responder advanced life support unit credits and the exclusive right to provide first responder Advanced Life Support (ALS) services, which are both very important. The Interim Fire chief congratulated the negotiation team; stated the City has re- established a good working relationship with the county. Mayor Gilmore stated a provision has been included for non emergency ambulance transport; having as many options as possible is nice. The Interim Fire chief stated staff mould be providing the city Manager and Acting city Attorney with the framework for a business plan to determine if there is an interest in pursuing non emergency ambulance transport. Vice Mayor Bonta inquired why the prior contract was missing some points important to the City. Regular Meeting Alameda City Council 8 October 18, 2011 The Interim Fire Chief responded the County cannot provide a non emergency Exclusive Operating Area (EOA) for Basic Life Support (BLS); stated the ALS service is contractual; BLS allows for free competition. Vice Mayor Bonta inquired whether the contract is silent on not having an I=OA for BLS services, to which the Interim Fire chief responded in the affirmative. Vice Mayor Bonta inquired whether the city might consider offering BLS services. The interim Fire chief responded the city could pursue the matter; stated the process would be competitive. Vice Mayor Bonta inquired whether a pro forma would be done; stated that he understands revenue could be generated and the service could be profitable. The Interim Fire chief responded a pro forma would be done. The city Manager stated the matter would need to be reviewed; council could make a decision in sufficient time to impact next fiscal year. In response to Vice Mayor Bonta's inquiry, the Interim Fire Chief stated Palo Alto and South San Francisco provide the [BLS] service in a competitive environment. councilmember deHaan stated the contract has a lot of requirements for the city to meet. The Interim Fire chief stated requirements are no different than the last fourteen years. Councilmember Tam expressed her appreciation to the negotiating team; thanked Supervisor Wilma Chan for her help; stated more ALS first responder credits would accelerate debt repayment; the City has worked with the Local Agency Formation Commission (LAFCO) on a funding stream to pay future Emergency Medical Services (EMS,) via taxes; inquired whether the City would not have an obligation to transport a patient to a psychiatric facility if the patient does not require medical clearance at an emergency department. The Interim Fire chief responded patients would need to self transport; staff is drafting a policy. councilmember Johnson stated supplying medications for ambulances is very expensive; expired medications are thrown away; inquired whether the city could work with the county to pool purchase of medications. The Interim Fire chief responded staff is working on the issue; costs have been brought dawn significantly; the new county ambulance provider has asked the city if there would be interested in pooling to purchase medications; staff wants to ensure that the Regular [Meeting Alameda city council 9 October 18, 2011 same quality would be available. The City Manager thanked Supervisor Chan for her intervention; stated the city still has an obligation to repay the debt owed to the county; the debt payment plan was reduced and stretched; the city is on more collaborative footing with the county in a field that is constantly changing; the most important takeaway is the establishment of a collaborative relationship. Vice Mayor Bonta echoed thanks to Supervisor Chan for her efforts; stated supervisor Chan has always looked out for the City's interest as well as the county in general. Councilmember Tarn moved approval of the staff recommendation. Vice Mayor Bonta seconded the motion, which carried by unanimous voice vote 5. CITY MANAGER COMMUNICATIONS 11- The city Manager encouraged the public to attend the budget workshop on October 25 and to take a survey regarding the city's website. ORAL COMMUNICATIONS, NON AGENDA (11- )Joyce Larrick, Alameda, discussed the animal shelter. (11- )Jon Spangler, Alameda, encouraged attendance at a bike workshop. COUNCIL REFERRALS None. COUNCIL COMMUNICATIONS (11- )Vice Mayor Bonta discussed the animal shelter. (11- )Mayor Gilmore reported on the Association of Bay Area Governments (ABAG) general assembly; provided materials to the City Clerk for Councilmembers to review. (11- )Mayor Gilmore requested that any Councilmember interested in serving on the Oakland Airport Community Noise Forum contact her. (11- Councilmember Tam announced that Wastemanagement /Stopwaste_org would be holding community workshops. Regular Meeting Alameda City council 10 October 18, 2011 ADJOURNMENT There being no further business, Mayor Gilmore adjourned the meeting at 9.52 p.m. Respectfully submitted, Lara weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Regular Meeting Alameda City Council October 18, 2011 UNAPPROVED MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY- -OCTOBER 25,2011- -6:00 P.M. Ma Gilmore convened the meetin at 6:12 p.m. Roll Call Present: Councilmembers Bonta, deHaan, Johnson, Tam and Ma Gilmore 5. Absent: None. Th meetin was adjourned to closed session to consider: (11- .)Public Emplo Performance Evaluation (54957) Title: Cit Mana (11- Public Emplo (54957); Title: Cit Attorne Ma Gilmore called a recess to convene the re meeti at 7.-05 p.m. and reconvened the meetin at 9:45 p.m. Followin the closed session, the meetin was reconvened and Ma Gilmore announced that re Performance Evaluation, no action was taken; and re Public Emplo no action was taken. Adiournment There bein no further business, Ma Gilmore adjourned the special meetin at 10-45 p. M. Respectfull submitted, Lara Weisi Cit Clerk The a for this meetin was posted in accordance with the Brown Act. Special Meetin Alameda Cit Council October 25, 2011 UNAPPROVED MINUTES OF THE SPEC IAL CITY COUNCIL MEETING TUESDAY- OCTOBER. 25 2011- -7:00 P.M. Mayor Gilmore convened the meeting at 7:11 p.m. Boy Scout Troop 2 led the Pledge of Allegiance. ROLL CALL Present: Councillmembers Bonta, deHaan, Johnson, Tangy and Mayor Gilmore 5. Absent: None. ORAL COMMUNICATIONS NON- AGENDA (I I- Rona Rothenberg, Alameda; and Stuart Rickard, Alameda, discussed the trees that were cut down on Park Street. (11- )Jacqueline Keenan, Alameda, discussed the animal shelter. CONSENT CALENDAR Vice Mayor Bonta moved approval of the consent calendar. Councilmember Johnson seconded the motion, which carried by unanimous voice vote 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] *11- )Recommendation to Accept the Preliminary Quarterly Financial Report through June 30, 2011. (Finance) AGENDA ITEM 11- )Budget Study Session The Assistant City Manager and Controller gave a Power Point presentation. Councilrnember Tara left the dais at 7:51 p.m. and returned at 7:53 p.m. The follow ng speakers commented on bud et issues: Cindy Silva, Friends of the Free Library; Donna Vaughn and Helene Young, AAUW- Domenick Weaver, Alameda Fire Fighters; Nancy Hird, ACT; Robb Ratto, Park Street Business Association; Jon Spangler, Alameda; Juelle Ann Boyer, Alameda; Kevin Kennedy, city Treasurer; Kevin Kearney, city Auditor; Tina Blaine, Rythmix cultural Works. Special Meeting Alameda City council October 25, 2011 The city council discussed the FY 2012 -13 budget, including specific funds, such as serer, equipment replacement, library, police and fire; making strategic cuts; and revenue generation. ADJOURNMENT There being no further business, Mayor Gilmore adjourned the meeting at 9:33 p.m. Respectfully submitted, Lara Weisiger City clerk The agenda for this meeting was posted in accordance with the Brown Act. Special fleeting Alameda city Council 2 October 25, 2011 UNAPPROVED MINUTES OF THE SPECIAL CITY COUNCIL MEETING THURSDAY OCTOBER 27 201 1 -4:00 P.M. Mayor Gilmore convened the meeting at 4:02 p.m. Poll Call Present: Councilmernbers Bonta, deHaan, Johnson, Tarn and Mayor Gilmore 5. Note: Mayor Gilmore was present via teleconference from 18 Panorama Trail, Trophy Club, Texas; dice Mayor Bonta was present via teleconference from 1 333 Broadway, Suite 300, Oakland, California Absent: None. The special meeting was adjourned to Closed Session to consider: (11- Public Employment (54957); Title: City Attorney Following the closed session, the special meeting was reconvened and Councilrnember Tara announced that no action was taken. Ad'ou rnment There being no further business, Mayor Gilmore adjourned the meeting at 5:05 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. 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Russo Cit Mana Date: November 15, 2011 Re: Accept the Quarterl Sales Tax Report for the Period Endin June 30, 2011 BACKGROUND This report summarizes the sales tax transactions for the period April 1 throu June 30, which is the basis for sales tax revenues received b the Cit between Jul 1, 2011 and September 30, 2011. For purposes of this report, sales tax revenues exclude Proposition 172 funds, the allocation from the statewide pool for public safet services. DISCUSSION Sales tax continues to be the fourth lar source of General Fund revenue for the Cit of Alameda, representin approximatel 6% of total revenues for FY1 1-12. Taxable sales transactions in Alameda increased approximatel 10%, or $138,000, from the same q uarter in the prior fiscal y ear. This increase is shown on the tables on the followin pa which reflect sales b economic cate and b g eo g raphic area. The top 25 businesses in Alameda represent approximatel 52%, or $785,300, of the q uarter's sales transactions. The top 100 businesses represent approximatel 79%, or $1.2 million, of the q uarter's sales transactions. A historical comparison of per capita sales between Alameda and other cities in Alameda Count for the past 13 q uarters is shown in Exhibit 1. Additional exhibits have been included in this report that summarize the histor of sales tax for the Cit major industr g roups (Exhibit 2), a per capital sales tax surplus/ anal showin potential sales lost to other communities (Exhibit 3 and the sales tax economic outlook for California (Exhibit 4). C*1t Counc Agenda Honorable Ma and Members of the Cit Council November 15, .2011 Pa 2.o.f 3 The followin is a summar of the ke economic cate of sales tax, in comparison with the same q uarter of the prior fiscal y ear: Economic Cate g o r Total Percent of Total Dollar. Chan Percent Cha.n Transportation Fuel $2771281 18% $257798. 1.0%, Food Dru $2071792 14% $137 341 7% General Consumer Goods $2297593 15% $7,359 .3% Business Industr $4617218 31% $58171 4 15% Restaurants Hotels $2887648 19% $33,834. 13% Buildin Construction $45,900 3% 1 3.761 -3% Total Quarter $1 5103432 100% $137,670 10% Business and industr increased due to increases in sales in the medical /biotech and business services sectors. Restaurants and hotels increased primaril due. to restaurant sales, while the increase in transportation and fuel reflects incre ases in g asoline prices. The followin is a summar of the g eo g raphic g eneration of sal tax, in comparison with the same q uarter of the prior fiscal y ear.- 2nd Quarter 20.11. Geo Areas Total Percent Dollar Percent of Total Chan Chan Park North of Lincoln $145,477 10% 191811 16% I '..Az A- I i if n co I n Park SVULh U i-I U I I 1 '1, A 04 bul 1 "1 rUX 0 6UU 4% Webster North of Lincoln 101,624 7% 137702 16% Webster South of Lincoln 317863 2% (1 007) .-3% Brid Center 60,135 4% 101853: 22% Alameda Towne Centre 312,647 21% 51,651 20% Marina Villa Shoppin Center 38,980 3% 573 1 Harbor Ba Landin 39,075 3% 184. 0% Marina Villa Business Park 57,045 3% 18,638 49% Harbor Ba Business Park 51:451 3% 5,579 15% All Other Areas 507,334 107076. 2% Total Quarter $1,510,432 33% 100% 137,570 10% *Includes monies received from the State and Count sales tax pool Increases were noted in most g eo g raphic areas. These increases were. primaril due to fuel and restaurant sales and one-time adjustments made in the prior year. Honorable Ma and Members of the Cit Council November 15,2011 Pa 3 of 3 As of September 30, 2011, fiscal y ear sales tax revenues were approximatel $949,000, or 21%, of the $4.4 million bud for FY1 1-12, which is similar to. the amount received throu the same q uarter in FY1 0-11. Accept the Quarterl Sales Tax Report for the period endin September 30, 2011. Respectfull submitted and approved as to funds and account, r Fred Marsh Controller Exhibits: 1 —All Business T 13 Quarter Histor (ad basis 2 —Ma Industr Groups 3 —Per Capita Sales Tax Surplus Gap Anal 4 —Sales Tax Update cc: Rob Matto, 'SBA. Harr Hartman, GABA Judi Friedman, WABA Renee Kello Alameda Chamber of Commerce CITY OF ALAMEDA ALL BUSINESS TYPES 13 QUARTER HISTORY ADJUSTED FOR Adjusted by moving retroactive payments with an absolute value of $5,000 or more into the quarter the sale was generated ECONOMIC DATA Chart Description: Comparison Agencies This chart compares per capita sales to that of other jurisdictions. The prior 12 quarters are shown graphically for historical reference purposes Allocations have been adjusted to reflect economic data. Quarters Shown Reflect the Period in Which the Sales Occurred Point of Sale (Thousands) 6,000 Alameda Q4 Q1 Q2 Outlets 2,275 Q1 Q2 Q3 Q4 Q1 Q2 5,400 1 0 0 0 9W 1 09 Oakland 9 M IS 0 9W 0 1 10 1 10 Outlets 12,613 0 IL 9U6 0 0 4,800 San Leandro 00000 0 0 0 0 M 0 Outlets 2,677 4,200 Albany .■M■.■M■M■M■M■. Outlets 531 3,600 El Cerrito Ito Outlets 674 r� rl�, 3,000 11111101111110 10 IIIIIIIIIIIIIIIIIIIh 0000 11PIIIIIIIIIIIIIII 111 NO! ON Outlets 4,786 11` op 2,400 00 Richmond 1 No no so Outlets 2,110 1 1,800 1,200 600 10/18/2011 4:03 pm Hinderliter de Llamas and Associates (909) 861 -4335 www.hdlcompanies.com 0 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 1 0 1 0 1 0 1 09 1 09 1 09 1 09 1 10 1 10 1 10 1 10 Ill Ill 10/18/2011 4:03 pm Hinderliter de Llamas and Associates (909) 861 -4335 www.hdlcompanies.com CITY OF ALAMEDA MAJOR INDUSTRY GROUPS Chart Description: This chart compares sales tax for the Major Industry Groups listed in descending order by current quarter sales volume. The prior 4 quarters are shown graphically for historical reference purposes. Industry Group Sales Qtr Quarters Shown Reflect the Period in Which the Sales Occurred Point of Sale 02/2010- 402,504 Business And Industry 03/2010- 438,493 Outlets 602 04/2010- 488,398 0112011 460,491 Q212011 461.219 02/2010- 254,914 Restaurants And Hotels 03/2010- 243,381 Outlets 267 04/2010- 282,122 01/2011 245,109 Q212011 260,195 0212010- 222,234 General Consumer Goods 0312010- 21 5,1 53 Outlets 1,204 0412010- 301 ,999 0112011 222,969 Q212011 229,593 0212010- 194,451 Food And Drugs 0312010- 177,434 Outlets 93 0412010- 233,171 0112011 192,862 Q212011 207,792 02/2010- 122,089 Fuel And Service Stations 03/2010- 129,911 Outlets 17 0412010- 147,557 0112011 1 50 ,298 Q212011 194,457 02/2010- 129,394 Autos And Transportation 03/2010- 97,878 Outlets 126 04/2010- 94,1398 0112011 97,105 Q212011 92,924 0212010- 47.276 Building And Construction 0312010- 58,303 Outlets 55 0412010- 57.405 0112011 53,569 Q212011 45,900 X0 0 CONFIDENTIAL INFORMATION DO NOT COPY OR DISTRIBUTE WITHOUT AUTHORIZATION 10/18/2011 4:04 pm Hinderliter de Llamas and Associates (909) 861 -4335 www.hdicompanies.com CITY OF ALAMEDA PER CAPITA SALES TAX SURPLUS /GAP COMPARISON 4 QUARTERS ENDING ADJUSTED FOR 2ND QUARTER 2011 ECONOMIC DATA Retail Category ($1, Grocery Stores Liquor Family Apparel Drug Stores Restaurants Liquor General Merchandise Photographic Equipment Hardware Stores Men's Apparel Florist Shops Restaurants No Alcohol Paint/Glass /Wallpaper Music Stores Stationery/Book Stores Jewelry Stores Package Liquor Stores Sporting Goods /Bike Stores Variety Stores Art/Gift/Novelty Stores Shoe Stores Restaurants Beer And Wine Women's Apparel Grocery Stores Beer /Wine Specialty Stores Home Furnishings Department Stores Office Supplies /Furniture Electronics /Appliance Stores Lumber /Building Materials Service Stations Discount Dept Stores 000 ($800 $600 $400 $200 $0 $200 $41 )0 ($1,000) ($800) ($600) ($400) ($200) $0 $200 $400 The above graph compares per capita sales tax generated from targeted retail categories against countywide averages. A retail surplus suggests the community is capturing its local market for that category of goods plus attracting shoppers from outside the jurisdiction. A retail gap suggests the possibility that residents may have a greater demand for products in the specific category than is being satisfied by local businesses. The information is provided only as a starting point in identifying potential sources of sales tax loss and should not automatically be interpreted as an expansion or leveraging opportunity without more detailed analysis and assessment. 10/18/2011 4:04 pm Hinderliter de Llamas and Associates (909) 861 -4335 www.hdlcompanies.com Page 1 of 2 CITY OF ALAMEDA PER CAPITA SALES TAX SURPLUS /GAP COMPARISON 4 QUARTERS ENDING 2ND QUARTER 2011 Retail Category Per Cap Sales Capture or Gap Sales Tax Deviation Typical Sales Per Sq Ft by Retail Type Approx Sq Ft to Close Gap Grocery Stores Liquor $272 $201,345 $110 n/a Family Apparel 178 132 375 n/a Drug Stores 135 99,698 350 n/a Restaurants Liquor 57 41,997 575 n/a General Merchandise 1 607 100 n/a Paint /Glass /Wallpaper (7) (5,475) 250 2,000 Music Stores (17) (12,794) 200 6,000 Stationery /Book Stores (25) (18,357) 200 9,000 Jewelry Stores (25) (18,705) 500 4,000 Package Liquor Stores (26) (19,409) Insufficient data Insufficient data Women's Apparel (59) (43,449) 375 12,000 Grocery Stores Beer /Wine (71) (52,264) 175 30,000 Specialty Stores (78) (57,813) 175 33,000 Home Furnishings (129) (95,890) 175 55,000 Department Stores (271) (200,752) 175 115,000 Average sales per square foot are based on HdL's overview of average statewide chain store sales. The square footage needed to close the gap is only on approximation and specfic demand will vary with regional and local market conditions and individual retailers. 10/18/2011 4:04 pm Hinderliter de Llamas and Associates (909) 861 -4335 www.hdlcompanies.com Page 2 of 2 California's local sales and use tax rev- enues for sales occurrin April throu J une 2011 were 9.4% hi than the same q uarter of 2010 after pa ment aberrations were removed. This marks the sixth consecutive q uarter of g rowth since the recover be Hi fuel prices accounted for much of the statewide increase. Easin con- sumer credit,, sales incentives and pent u'D demand led to gains in new auto sales while consumers also showed si of spendin more freel in spe- cialt stores, home furnishin apparel cate j ewelr y and restaurants. Electronics sales in the Ba Area sharpl outpaced statewide results and hi the continued stren of tech-oriented business in that re- g ion. Stimulus funded infrastructure pro produced temporar g ains in sales tax on concrete, asphalt and a g re g ates but are expected to wane later in the y ear as fundin is depleted. Increased airport traffic and auto rent- als su that travel and leisure sales are in a recover mode. Fuel Prices Boostin Receipts Second q uarter fuel sales represented 38% of the total statewide sales tax in- crease. California consumers paid an avera of $3.94 per g allon the week of September 12th, 94 cents hi than the same period of 2010, but be- low the all-time hi of $4.59 in 2008. Crude oil prices, which account for about 85% of g asoline price variabil- it were $90.21 a barrel in September 2011 versus $141.06 in the summer of 2008. Althou future g as prices are expect- ed to decline from this y ear's hi in- creased exports of US. refiner output to other countries are expected to keep prices here at elevated levels. Growth in the Hour Econom The g ood news is that the econom is in recover the bad news is this ma be as g ood as it g ets accordin to a recent International Monetar Fund report which hi problems caused b a shift to an hour econom This t of econom is characterized b a lar and expandin g roup at the top with hi skills and hi incomes offset b an expandin g roup at the bottom with low skills and low pa The middle levels traditionall composed of skilled or semi-manual workers in g ood pa j obs continue to decline, g ivin g the occupational income profile of the econom its distinctive shape. The 2010 Census revealed that most Americans' inflation-ad incomes were either sta or in decline with the proportion of people livin in povert now at 15.3% while 24% of the nation's wealth is concentrated in the top 1/10th of one percent. Consumer spendin has historicall ac- counted for 70% of economic output and with the wealthiest 5% of Ameri- cans now accountin for 37% of all consumer spendin retailers are bifur- catin their marketin strate into sales of hi end and low end g oods while reducin offerin for the disap- pearin middle class. Economists sa $4 $3 $2 $1,000 $0 Q2 Q2 Q2 Q2 08 09 10 11 EEEEEE= Alameda Count California 4T6 -40,3% 4417 299,1% 563 -0,7% 903 26,4% 11H 8,7% 2H 11,7% 30,9 1,0% 306,2 16,6% 23,3 32,6% CONFIDENTIAL 471 4,1% 97,3 3,4% 12H 10,2% 1815 50,4% 45A -0,9% CITY OF ALAMEDA Memorandum To: Honorable Ma and Members of the Cit Council From: John A. Russo Cit Mana Date: November 15, 2011 Re: Accept the Treasur Report for the Quarter Ended September 30, 2011 Each fiscal q uarter an Investment Summar Report is provided .to the Cit Council for review, per Cit polic Exhibit 2 to this report is the Trea Report for the fiscal q uarter endin September 30, 2011, which includes detailed information on the Cit investments, includin avera duration, market values and effective y ields. DISCUSSION The investment report contained in Exhibit 2 includes all cash and investments available as summarized in the five cate listed below as of September 30, 2011. The overall effective y ield compares favorabl with the two- rate for U.S. Treasur bills, which was .25% at September 30, 2011. Cit Council A Item #5-D 11-15-11 Avera Amount Over Len of Effective Investment T Market Value (Under) Cost Duration Yield Cash-on-hand and deposits $2795565 $0 1 da 0.13% Local Certificates of Deposit (CDs) 190,000 $0 218 da 0.68% State Local A Investment Fund LAI F 231660)158 $431634 236 d a s 0.51% Government Treasuries/A 55,998,088 558,885 857 da 1.35% Government Mone Market Funds 723,835 $0 1 da 0.01% Corporate Bonds 2511231823 38,185 890. da 1.99% Bond Proceeds (Held b Outside Fiscal A 16 $0 228..da 1.10% Total $12672911786 $640,384 1.75 y ears 7 1.25% Cit Council A Item #5-D 11-15-11 Honorable Ma and November 15, 2011 Members of the Cit Council Pa 2 of 3 The investments in Government Treasuries/A and Corporate Bonds are mana b PFM Asset Mana and Chandler Asset Mana the Cit two re investment advisors. PFM is responsible for managing investments ran between 1-3 y ears, and Chandler mana investments ran between 1-5 y ears, all of which have been made in accordance with the Cit investment polic As of September 30, 2011, approximatel 62% of LAI F's investments were in U.S. treasuries and a notes, 17% in CDs, 6% in Commercial Paper., and 15% in other t of investments. The Cit re investment advisors had invested approximatel 74% of their investments in U.S. treasuri a a nc notes .and 26% .in Corporate Notes and Commercial Paper. Most of their investments were rated either AA or AAA b independent ratin firms, with none havin a ratin below an A. Governmental Accountin Standards Board Statement 40 re the Cit to reco the fair market value of its investments at the end ..of each fis y ear. The. market values of investments included in this report are obtained from the. State Controller's office for LAIF and from the Cit re investment advisors and .bon d trustees for lon term investments and for funds held with fiscal agents. These market valuations are sub to dail chan in market value. The chan in market values is considered to be temporar in nature, as it is the Cit g en e ral intention to hold its investments until maturit when the would be redeemed at cos Of the total cash and investments reported above, onl the portion held in the C it y 's General Fund approximatel y $10.9 million, or 9% and Internal Service Funds approximatel y $6.2 million, or 5% is unrestricted, alt a portion of these amounts ma be committed for existin obli or desi f specific purposes. The remainin $109 million (30°/x) of the Cit cash and investments are restricted for specific uses, in accordance with federal, State or local a rule s and re FINANCIAL IMPACT In its preliminar financial statements as -of September 30, 2011, the Cit had received 9% of the bud interest income for FYI 1-12, estimated at $950,000 for the General Fund and $2 million for all funds. The bud variance for the General Fund is due to fallin rates in the investment market for LAIF, U.S. Treasuries. and A Notes. The Cit expenditure re q uirements for the next six months are covered b anticipated revenues from Cit operations and li from short-term and maturin investments. MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE All investments are made in accordance with the provisions of the Cit approved Investment Polic which emphasizes safet li and diversification. RECOMMENDATION Accept the Treasur Report for the q uarter endin September 30, 2011. Honorable Ma and Members of the Cit Council Respectfull submitted and approved as to funds and account, VV. Fred Marsh Controller Exhibits: 1. Review Letter from Kevin Kenned Cit Treasurer 2. Investment Portfolio Summar Report November 15, 2011 Pa 3 of 3 cc: Kevin Kenned Cit Treasurer 6 6r 4qf-t -AS T 1� W" November 15, 2011 Honorable Ma and Cit Council: I have reviewed the Cit of Alameda's Treasur Report for the q uarter endin September 30, 201 and find that it complies with the Investment Polic established b m office. The interest of the Council is alwa appreciated. S i n. g e f e X Kevin Kennedy Cit Treasurer KK/I Finance Department City Council 2263 Santa Clara Avenue., Room 220 Exhibit I to Alameda, Ca Morn ia 94501-4477 _")M747.4881 Fax 510.865.40455 a TDD 510.522.7-538 A Item #5-D Cit of Alamed Investment P R Fo the Qu F I nvestments is by Type Cash on Land Cash on Deposit Certificates of Deposit Federal /Agency issues Medium Term Notes /Commercial Paper Investments with Bond Trustees Governmental Money Market Funds L ocal Agency Investment Fund Total Investment Portfolio Average General Fund All Funds' Market value from sources including: -PFM Asset Management FY10 -11 Interest Income $605,595 $3,017,890 Chandler Asset Management FYI 1-12 Estimated Interest Income $950,000 $2,041,366 -Bank of New York YTD Interest Income*** $85,141 $145,862 -Union Bank Percentage of Interest received to date 9% 7% not all funds budget for interest earnings ***excludes Market Value adjustments I verify that this investment portfolio is in conformity with all state lags and the City's investment policy, which is reviewed annually by the City Council and the City Treasurer of the City of Alameda. Fred Marsh, Controller City Council Exhibit 2 to P��e Agenda Item #5 11 -1 -1 "I t f Duration Average Market Book value Total In Days Field value* $8,440 0% 1 0.00% $8,440 $2 2% 1 0.13 $2787 $190 0% 126 0.68% $190 $56 45% 857 1.35% $56,998,086 $25,085,638 20% 890 1.99 $25 $16 13 228 1.10% $16 $723 1 1 0.01% $723 $23 19 236 0.51% $23,660 $125 100% 638 1.25% $'126,291,786 1.75 gears General Fund All Funds' Market value from sources including: -PFM Asset Management FY10 -11 Interest Income $605,595 $3,017,890 Chandler Asset Management FYI 1-12 Estimated Interest Income $950,000 $2,041,366 -Bank of New York YTD Interest Income*** $85,141 $145,862 -Union Bank Percentage of Interest received to date 9% 7% not all funds budget for interest earnings ***excludes Market Value adjustments I verify that this investment portfolio is in conformity with all state lags and the City's investment policy, which is reviewed annually by the City Council and the City Treasurer of the City of Alameda. Fred Marsh, Controller City Council Exhibit 2 to P��e Agenda Item #5 11 -1 -1