2013-03-19 Joint CC SACIC MinutesMINUTES OF THE SPECIAL JOINT CITY COUNCIL AND
SUCCESSOR AGENCY OF THE COMMUNITY IMPROVEMENT
COMMISSION (SACIC) OF THE CITY OF ALAMEDA MEETING
TUESDAY- -MARCH 19, 2013- -7:01 P.M.
Mayor /Chair Gilmore convened the meeting at 7:38 p.m.
ROLL CALL — Present: Councilmembers / Commissioners Chen, Daysog,
Ezzy Ashcraft, Tam and Mayor /Chair Gilmore — 5.
Absent: None.
ORAL COMMUNICATIONS, NON - AGENDA
(13 -116 CC /13 -005 SACIC) Ken Peterson, Alameda, stated financial presentations,
which can be very misleading, should be easily understandable; Fremont's budget
presentation is a good model; that he questions the $11 million debt that the
redevelopment agency put upon the City before being terminated.
CONSENT CALENDAR
Councilmember /Agency Member Tam moved approval of the Consent Calendar.
Vice Mayor /Agency Member Ezzy Ashcraft seconded the motion, which carried by
unanimous voice vote — 5. [Items so enacted or adopted are indicated by an asterisk
preceding the paragraph number.]
( *13 -117 CC /13 -006 SACIC) Minutes of the Special Joint City Council, and SACIC
Meeting Held on January 14, 2013. Approved.
( *13 -118 CC /13 -007 SACIC) Recommendation to Accept the Fourth Quarter Financial
Report for the Period Ending June 30, 2012. Accepted.
( *13 -119 CC /13 -008 SACIC) Recommendation to Accept the FY11 -12 Audited Financial
Statements and Compliance Reports. Accepted.
AGENDA ITEM
(13 -120 CC /13 -009 SACIC) Recommendation to Accept the Second Quarter Financial
Report for the Period Ending December 31, 2012 and Approve the Mid -Year Budget
Adjustments for Fiscal Year 2012 -13.
The Controller gave a Power Point presentation.
Councilmember /Agency Member Chen stated that the City is six months into the fiscal
year and has spent only 10% of the budget for capital and maintenance projects;
inquired whether most repairs and improvements are typically done in the latter half of
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the year.
The Public Works Director responded in the negative; stated there is a combination of
factors, including the Department being down one staff member, which decreases the
amount of work that can be done; staff is working diligently to bring projects to bid;
unlike most operating budgets, capital project budgets include facility maintenance and
span fiscal years; once a project is funded, developing the plans, going out to bid, and
awarding the contract all take time; construction may actually occur in the next fiscal
year.
The Controller stated that the budget for capital and maintenance projects is in a
separate capital improvement fund, which is excluded from budget actuals because the
fund is project oriented instead of fiscal year oriented.
Councilmember /Agency Member Tam noted license and permit revenues are
accelerating; inquired whether revenues will exceed the $1.7 million amount in the
budget by the end of the fiscal year.
The Controller responded in the negative; stated the revenue from business licenses
and permits will be at the [$1.7 million amount] budgeted.
Councilmember /Agency Member Tam inquired whether the $11 million debt from the
Redevelopment Agency mentioned by the speaker is obligated specifically to the
Islander Hotel and Jack Capon Villa.
The Controller responded in the affirmative; stated the bulk of the $11 million was used
to purchase the Islander Hotel and convert the hotel to affordable housing units; the
funds were used as matching grant funds; the matching funds had a time limit and the
City did not want to lose the opportunity.
Councilmember /Agency Member Tam stated that in past years the City has earmarked
$400,000 for the planning and replacement of Fire Station 3; 23% of the $400,000 has
been spent and project funding has not been identified; inquired how much of the
$400,000 would be used by the end of the fiscal year.
The Public Works Director responded that he does not have an exact number, but
would provide information to the Council; stated the public engagement process and
preliminary design are completed, and a consultant has been hired to do initial work.
The City Manager stated the Fire Chief provided a preliminary report and the budget
would not be brought forward until the project can be afforded.
Councilmember /Agency Member Tam inquired whether the $400,000 funding would be
exhausted by end of fiscal year, to which the City Manager responded in the negative.
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Mayor Gilmore noted that the Islander Motel and Jack Capon Village projects were the
last two projects the City completed under redevelopment; stated similar opportunities
would be more difficult to fund going forward since redevelopment funds are no longer
available.
Councilmember /Agency Member Daysog stated as a matter of practice, staff should
consider distinguishing important economic development revenues in budget reports.
The Controller stated that said line items could be separated out in the next quarter
report.
Councilmember /Agency Member Daysog inquired whether the Transfer Occupancy Tax
(TOT) is under other local taxes, to which the Controller responded in the affirmative.
Councilmember /Agency Member Tam moved approval of the staff recommendation.
Councilmember /Agency Member Chen seconded the motion, which carried by
unanimous voice vote — 5.
ADJOURNMENT
There being no further business, Mayor /Chair Gilmore adjourned the meeting at 7:59
p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
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