Loading...
Resolution 09768CITY OF ALAMEDA RESOLUTION NO. 9758 AUTHORIZING EXECUTION OF AGREEMENT WITH PREVENTATIVE MAINTENANCE, INC. TO PROVIDE PAVEMENT MANAGEMENT PROGRAM IN THE CITY OF ALAMEDA BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ALAMEDA that the Proposal of Preventative Maintenance, Inc., dated May 18, 1982, a copy of which is attached, to establish a pavement manage- ment program for the City of Alameda, is hereby accepted; and BE IT FURTHER RESOLVED that said Proposal and this Acceptance shall constitute the contract of the parties hereto and the Mayor is hereby authorized to execute and the City Clerk to attest, this resolution on behalf of the City of Alameda. PREVENTATIVE MAINTENANCE May 18, 1982 Mr. William C. Norton, Public Works Director City of Alameda Room 204 City Hall Alaneda, CA 94501 Dear Mr. Norton, PR:PC-b. CEP, 4,AL ENCANARING NO, 37.1452 At our recent meeting we discussed systematic approaches to street mainten and demonstrated PMi 'S automated pavert:ent management system. At that: time you indicated an interest in a proposal for the establishnent of a pavepent Jt eft program for the City of Alameda. This is in response to that expressed int:L st, Preventative Maintenance Inc. (PMi) has developed a pavement management stem which is described in the attached brochure. The items of work listed belce? their individual costs are described in Imre detail in the brochure. PMi will- at the cost of-- Conduct a Street Surfacing Survey, including field inventory and data input to system. $7,500.00 Conduct the Street Repair Inventory, including detailed analysis and Treasurments. @ $50.00 per hour (estimate) $1,500.00 Rbte- This estimated charge will not be exceeded without prior authorization by the City. Pruidde The ro:Ilowini3 Information )) An Outline of alternative. approaches to•inainteriance of as street Edit teth, w.ith costs for each alternatives developing SuffiCient data tb dete seine ..he most cost effective techniques. =) A recomtenderIlerogram of .preventive maintenance for the current yees and for the succeeding four years, with eaninated Unit CX)StS. add poterel.d Jets fcr the current :year. 'A' A summary of the Street. Repair Inventory with a .recortmem'dttfl 12ro9 red-: for the .orderly resolution of the .observed.. deficiencies strategies and estimates of required materials as well as costs) TELEPHONE (415)75)1-55P 0 101 5AIL5OAD•.A.VENUE..6 P, 0, 'BOX .619 e .ANTIOCIE CALIFORNIA 94509 * Present the above program in detail at a City Council work/study S S ion; and a sumn2ry presentation formally at a regular City Council meet* The fee for: development and presentation of the report is- $3,425. Annual program updating is available. This service would include- updating data file with the repair and maintenance work that has been performed during the preceding period by the City; review of 1-fiaintenance strategies- and procedutes; evaluation of new technologies; preparation of revised preventive maintenance schedules; and maintenance of the data files. The annual update fee will be- $3,750.00 Note that any additional field inventory necessary will be charged at the rate of $75.00 per mile factored by the increase in the C.P.I. over 1982. Qualif icat jails Preventative Maintenance, Inc. (Mt) was founded by Chuck Wofford, the ioarcr..,r Deputy Public Works Director for the City of Concord. Mr . Wofford Wa.s. 1 Cile&nT.. of the Public Works and Park Departrzents Operations a.nd Maintenance ‘vhich inelka.a a six million dollar budget, one hundred sixty-five employees, over three. han,',1red miles of street with a sin-diar number of miles oi storm drains , five hundred ace:es of pa.rks and Opellspace, a flcct of four hundred vehicles and equipnient., seventy-two signalized inte.rsec•tions, and a sanitary sewer system for over 100,000 people. While at. Concord Mr Wofford developed a preventive maintenance program that while not fully automated, was widely acclaimed and emadated,, Alan Jelten, PMi s Eng ine_ering Managc.?r , has a background in Pablic Works operations and maintenance and has specialized in recellt years in asphalt pavert2nt maintenanCe and construction. Pc is a registered Civil algineer in both California and Nevada. Mr. Jelten has participated. in the developmnt of pavement management systems for many agencies, including the Cities of Lafayette and Walnut Creek most recently. All of the services proposed her will be performed by or under the direct supervision of the above mentioned ii-3diaidu a 15 Please call 1M if you have any questions or wish any further clarification roe nraing •this proposal This proposal is good for 30 Oays. Sincerely, G. Alan 0felten nig ineer ing hanaget 71177177L„,: .leplmuipmzrpuzzeu7rpmrg r:‘;01'.0e7N, 'n1 (1.41 c.41 r 4O rl 7 t, 6,R) 1r4n t„.f7J k.alfa kasIE!,xt, V42.: CHAPTER 5 CONCLUSIONS MilMAMEN■■•w+M MMIM.M.M.M The analysis described in the prior chapter leads to the following conclusions: Revenues allocated for maintenance are inadequate. The estimated shortfall in this region is about $100 million. Local agencies are deferring maintenance particularly in the are of cyclical maintenance. Fiscal pressures on local jurisdictions will increase as their revenue sources become more constrained by Proposition 13 and reduced gas tax proceeds from the state. The problem will get considerably worse over the next decade as the roads age and as more maintenance is deferred, Problems resulting from deferred maintenance will not show right avey. The condition of pavement deteriorates slowly over 20-40 years, hut once cracks begin to appear the deterioration process accelerates rapidly- 3 to 5 years without preventive maintenance. When pavement conditions are severely deteriorated, only expensive restc)rat on er complete reconstruction are possible. Increased exposure , to liability and higher user costs must be added to these higher rebuilding costs ,* The Foran bill is only a partial answer, These conclusions do not augur well for the investment made in the street and road system. If this conditi.on is allowed to continue, the cities and counties of the region would be faced with major costs or with accepting the disintegration that will occur, evidence of which already exists and will be documented more fully in a subsequent report. The easy answer is more money, and more money is required. However, this is not enough. Alternative maintenance strategies must be developed in order to make the most effective use of whatever resources are available. (see Appendix F) . Also, in working with tie many cities and counties throughout the region, it has become apparent that there ate great opportunities to: • share inforrnaton on effectiveness • develop new, procedures • develop priorities for maintenance so that existing budg-ets be used in a cost effecitve way . develop more effective pavement nanagement systems These astvities must accompany efforts to make the public and local officials more aware of the :growing problems associated 1:'Lith deferred maintenance . more maintenance treatment .s and their eff ect iv e maintenance mate r ia is end *Wayne. S. Smith, " A Flexible Pavement Management System,'"IiIVE, Un ivers ity of Cal if orn ia—tlais report associates user costs with the vaiiie of time and vehicle-opteSta.tilineosts,nandiindicattestit costs 23-- 43% more to drive on r Oad S in '''..:,0oor"•..cOndition than on roads in food condition I, the undersigned, hereby certify that th2 foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in regular meeting assembled on the 1st day of June, 1982, by the following vote to wit: AYES: Councilmen DinmeDt, Gorman, Sherratt, Stone and President Corica - 5. NOES: None. ABSENT: None. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official Seal of said City this 2Dd day of June, 1982.