Resolution 11375CITY OF ALAMEDA RESOLUTION NO. 11375
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY ATTORNEY
DEPARTMENT RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes
City Department Heads to destroy those City records, documents,
instruments, books or papers after the same are no longer
required with the approval of the Legislative Body by Resolution,
and the written consent of the City Attorney;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City
of Alameda that it does hereby authorize the City Attorney to
destroy the City records, documents, books or papers under his
charge as described in Exhibit "A ", attached hereto and made a
part hereof.
CITY: ALAMEDA
DEPT: City Attorney
Prepared by: BiaIop Associates
Approved:
RECORDS DESTRUCTION LIST
Department Head
City Attorney
Resolution #
EXHIBIT "A"
Page of
Date:
Date:
Box/Loc.
1 thru 4
5
Content Description
Inclusive Dates
From To
Litigation Records: Personal Injury
Litigation Records, Minors (DOB 1964/pcioc)
Amicus Curae: Metromedia vs San Diego
Carpenteria vs Ryan
La Mesa vs Foster & Kleiser
Pecine vs Mun. Court
L.A. Met. Trans. Autb. vs PUC
6 thru 7 Litigation Records: Property Damage
8
9
Litigation Records: Code Enforcement/
Nuisance Abatement
Litigation Records: Miscellaneous
10 Litigation Records: Elections, Contract
Breach, Monies Collection
11 Litigation Records: Anti-Trust
12 Litigation Records: Tax Recovery
13 Litigation Records: Employee Benefits
14 Litigation Records: Extraneous materials
from Eminent Domain/Quiet Title records per
C.A. instructions
15 Litigation Records: Eletrical Mfgrs. Antitrust
Inter-Department Memos
16 Accident Reports
Accident Reports-Mini Bikes
17 thru 18 Litigation Records: Extraneous materials
from Eminent Domain/Quiet Title records per
C.A. instructions
l982/Prior
1941-78
1977-80
1977-79
1970
1971
1962-63
l982/prior
1967-80
1917-80
1936-75
1962-84
1935-65
1923-80
1929-86
1965
1975-78
1973-79
1971-72
1917-86
CITY: ALAMEDA Resolution #
DEPT: City Attorney EXHIBIT "A"
Prepared by: Hislop Associates Page of
RECORDS DESTRUCTION LIST
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
19 Neptune Beach Wharf: Corresp, Permit copy 1924-25
19 Renegotiation: Gov't contract corresp. w/
Bureau of Electricity 1944-45
19 Legal Dept: Misc. corresp., Mail rosters,
information requests 1944-52
19 City Atty: Misc. corresp., transmittals 1940-44
19 Miscellaneous: Information requests, trans-
mitals 1929-39
19 Briefs & Legal Problems: Copies, City/non-
City legal Briefs, var. Opinions 1937-38
19 Briefs & Legal Problems: same as above 1943
19 Briefs & Legal Problems: Misc. corresp., notes
re. legal issues; Reso. copies 1943
19 Briefs & Legal Problems: Misc. Briefs, Code
sections, Assembly bills 1944
19 Key System Transit Line Franchise: Corresp.,
Franchise drafts 1948
19 Interstate Commerce: Oakland Ch. of Commerce
corresp. re filed complaint 1922
19 Western Milling Co: Corresp. re Co. & Bd. of
Directors 1921-27
19 William J. Locke: City Atty. var. corresp. 1925-36
19 Golf Course: Corresp. re sprinkler dispute 1936-38
19 City Hall: Unexecuted, draft maint. contracts 1925-28
19 Forms-Railroad Comm: PUC appl. copies 1940
19 Jury Instructions: proposed instructions no date
19 Memorial Building: Lease, Ord, copy, corresp. 1926-33
20 Alameda Bayside Constr.: Agreement samples &
drafts, Resolution and Plan copies 1951
20 Advertising-Publicity: Other jurisdictions
contract samples, Reso. copies, correspondence,
invoices, legal opinions re fund expenditures 1928-39
20 Chamber of Commerce Advertising Bills: (2)
Advertising invoices 1948-58
20 Advertising: Other jurisdiction Ord. re bill-
board advertising 1928
20 Telephone Case: Rate increase applications,
complaints/responses, misc. correspondence 1927-36
CITY: &LAMEDA Resolution #
DEPT: City Attorney EXHIBIT "A"
Prepared by: 8ioIop Associates Page of
RECORDS DESTRUCTION LIST
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
21 Auto Insurance Records
State Comp. Claims: (3)
Worker's Comp. Individual Case Records
1931-47
1923-52
1920-78
22 Public Work Contract Records (5): draft 1957-73
Litigation: Breach of Contract 1937-72
23 Firehouse: Contract copies 1926
Insurance: General 1952-72
Shoreline Planning Assn. of Calif: Minutes,
Meeting Announcements, Conference Info 1952-59
Bail: Corresp. re refunds 1932
PG&E: Coccean. re proposed rate reduction 1936
Western Natural Gas: Rate increase requests
to State Commission 1029
Complaints-Mioc: re Weeds, Garbage 1922-31
Swimming Pool Assn: Lease copies, related
correspondence 1960
Memos & Easement Descriptions: Various legal
descriptions of easements 1951-56
24 Litigation: Land Use 1934-76
25 Litigation: False Arrest/Police related 1944-81
26 Litigation: Employee benefits related 1937-79
27 Litigation: Property damage 1932-62
Tax Recovery/Business License 1945-80
Collections of Monies 1932-58
28 Leases: DuyI, drafts, related corresp. 1919-69
Contracts, Misc: (4) drafts, copies 1033-71
Sunday Closing: Other juciad. sample Ords. 1926-27
Claims by City: Damage to City Prop/Collections 1941-69
CITY: ALAd8D&
DEPT: City Attorney
Prepared by: BiaIop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT ^A^
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
29 Recreation: draft Resos, Agreements re PWA
project/contract 1944-45
Aircraft: Corresp/Complaints re aircraft
dangers; proposed Regulations, blank forms 1919-30
Employees - Civil Service: (3) Requests ' for
or
Ord/Policy interpretations, Reso. copies,
Memos to employees re City policy 1919-69
Pension Board Claims, rel. corresp. (3) 1934-51
Alameda Health Center: draft Agreements, Resos;
corresp. re acquisition, requests for legal
opinions ` 1920-28
Great West. Power Co: draft Resos, Rate increase
application copies 1921-34
Accident Reports: (2) injury-related 1980-81
Dying & Cleaning Establishments: Ord. drafts;
var. legal opinions re State regulations 1926-27
Inter-Dept. Memos: (2) 1951-59
Electrical draft, sample Ords.;
Appliances: ca , oa�p e c o.;
corresp. re safety standards 1943-46
Library- Webster St: Corresp. re Grant, draft
agreements & contracts, documents re constr. 1935-36
Municipal Code: Corresp. re Code recudificutioo;
various sample Ords. & requests for same 1930-34
30 Claims against City: Closed/Settled 1978-82
Expenditures: dupl. P.0.o, Warrant requests 1959-81
31 Claims against City: Closed/Settled 1945-76
32 Public Utilities Board: Copies Resos, Ords.
correspondence 1939-54
Auto Ferry: Corresp., Hearing Notices re Golden
Gate Ferry operations 1928-29
Applications/supporting data re Fed. Emergency
Admin. loan and grant 1935
Jitneys: draft Ordinances 1921
Muni Bus Lines: Reso. copies; State RR Comm.
applications, corresp. 1930-36
Peerless Bus Lines: Reso copies, RR Comm. opplo, 1923-24
CITY: ALAMEDA
DEPT: City Attorney
Prepared by: Biolop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT ^&^
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
32 (Contd)
City Transportation System: corresp. 1939-40
Bay Bridge: Corresp. 1935
Calif. Toll Bridge Authority: corresp. 1927-36
Chronological files (corresp. to Pub. Utilities
Board 1945-67
Pub. Utilities B oar d : Corresp. re collections 1937-40
Police Dept.: Chron. correoy, file 1914-38
Corresp. re prisoner return from
other jurisdictions 1936-54
City Mgr: Cbcoo, corresp. 1919-45
Taxes: Corresp. re taxes & deposits 1911-42
Litigation: Corresp. re Oakland vs Lyckber8 1928
Radio Interference: draft proposed Ord. 1929
Contracts: Agreement conies, perf. bonds, Ord. 1909-30
copies, re Pub. OtiI. Board projects (2) 1952-56
Pub. Utilities: Bd. inter-dept. cocceap,(3) 1922-63
PUC: Applications, Hearing Notices, Opinions,
decisions re Telephone rates (2) 1946-52
PUC: As above re PG&E rates 1932_52
Key System: Corresp., schedule changes 1932
33 Key System: Corresp. re bus service 1928-29
Pub. Dtil. Board: general corresp. 1919-39
City Mgr.: Memos, corresp. 1922_33
City Clerk: Memos, corresp. 1922-42
City Atty: Chron file 1919-36
Corresp. re Police Judge appts. 1929
City Council: corresp. 1936-45
Budget: Dept. budget memos, corresp. 1912-19
Police Dept: Corceop^ re compensation 19]5_]7
City Atty: Chron file 1919-69
Inter-Dept. Memos 1946-57
Injury Reports re State Comp. Ins. Fund 1933-42
PUC: Hearing Notices re Gen. Orders 1933-52
Gen. Order. #94 revision proposal 1952
PUC: Annual Report re 1952 accidents 1953
City Hwys: Rate tariff recommendations 1961
Code Amendments: Inter-Dept. memos (2) 1931-69
1978-82
Liberty Plant Shipyard: Corresp, draft docs. 1924
CITY: ALAMEDA
DEPT: City Attorney
Prepared by: Hislop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT .&^
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
33 (Cont'd) Lincoln School: Corresp. re bond sale, & misc. 1923-25
Emergency Fleet Corp~ Sb pyazda: Corresp., draft
documents 1919-23
High Schools: general corresp. 1922-25
Contracts: drafts 1925-30
Safety: Corresp. re safety devices 1927-28
Motor Vehicles: Corresp., Reou. copies 1920_24
Western Defense Command Lighting: Misc.
Newsletters & bulletins; corresp. re post- 1942-43
War Program (2) ' 1941-43
Military Service: Opinions 1941
LOCC: News Bulletins/Newsletters 1941-43
Amer. Municipal Assn: Newsletters 1943
NIMLO: News Bulletins 1940_44
Office of Civil Defense: Bulletins 1942-43
Civil Defense: Gen. corresp. (2) 1942-44
1951-56
Civil Defense: Copies, drafts Resos & Ords. 1941-46
LOCC: News Bulletins 1950
34 Litigation Transcripts 1952-58
1977-83
35 RR Commission: Applications, Opinions re
rate changes and service schedules 1917-54
36 Subdiv. Ord: Worksheets, drafts 1956
Building Inspector: Code Enforcement, Nuisance 1940-59
abatement corresp. (2) 1920-37
Permit - Permit to Move Bldg. requests (2) 1930-31
Zoning: Articles, other jurisdic. publications 1949-52
CA Dept: Requests for publications 1923-33
LOCC: Briefs, San Diego v So. Cal. Telephone 1945
Claims by City: Property damage (3) 1947-48
1945
1952-56
Housing Authority: Unlawful detainers (Small
Claims) 1977-82
CITY: &LAMED&
DEPT: City Attorney
Prepared by: Hislop Associates
Approved:
RECORDS DESTRUCTION LIST
Department Head
City Attorney
Resolution #
EXHIBIT "A"
Page
Date:
Date:
Box/Loc.
Content Description
Inclusive Dates
From To
37 Leases: General contain draft documents, Reso.
copies, corresp. for the following:
Auo.Fire Eqpt. storage land lease
Loop Lumber Mill Co.
So. Pacific Co. (Tidelands)
Ala. Unif. School Dist (Thompson Field)
Ideal Cement Co. (dredging)
C & S Dredging
S. F. Bay Aerdrome
Union Iron Works Co.
Gov't Island: Transcripts, City v Oakland
Water - E. Bay Water Co. corresp., rate increase
documentation
Garbage Hauling Contract: doyI, draft Resos,
and contracts, related corresp.
Litigation Records
Litigation Records
Street Improvement Specification, var. Streets
State Comp, Accident Reports
Fee Collections Corresp.
Employee Dismissals
1943
1948-73
1941-61
1950-55
1934-72
1964-71
1928-32
1916-41
1923
1921-27
19 19-37
1974
1967-69
1949
1933-42
1927,35
1932-34, 1966
38 Vegetable Garden Property: copies of appl. to
abandon map, agreement, bond payment, tax
corresp. 1918-25
Legal Dept: C.A. Dept. Annual Activities Summary 1921-32
Litigation Records 1935-75
Litigation Transcripts 1983
39 Litigation Records: Misc.
40 Litigation Records: Misc.
Appraisal Reports/Briefs, duplicates
1931-75
1926-80
CITY: ALAMED&
DEPT: City Attorney
Prepared by: 8ialop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT "A"
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
41-43 Municipal Election records: Corresp., Reso
copies, drafts, workpapers (all historic and
memorabilia pulled and forwarded to City Clerk
44 Small Claims: Settled/Closed
Claims by City: Settled/Closed
Property Tux: Uncollectable, Court Judgements
Cases: Opinions, corresp., procedures, bulletins.
Householder: City property damage claim
Legislation: Reso. copies, related corresp.
Claims by City: re bankruptcy
45 City Hall: Reports, Memos re equipment modifcations,
parking lot & structural improvements, draft
contracts, plans, agreements.
Animals/City Pound: (2) draft Drdo., Service
contracts, related memos & reports.
Citizens Advisory Committee
Relocation of Building: House Moving corresp.
Bldg. Inspector: Zone Code Violation reports
Bldg. Abatement of Public Nuisances
1919-81
1980-84
1961-79
1956-65
1978-82
1975
1935-45
1960-74
1979-84
1933-83
1961-63
1950-82
1956-84
1956-84
Fire Dept.: Code Amendment drafts, interpretations,
eqpt. purchase, reports re State legislation 1960-84
46 Housing Auth: City Atty. correspondence
Housing Auth: Legal Services billings, dupl.
Housing Auth: (2) Claims
Key System Transit: Franchise drafts, Resos, Ords.
Public Utilities Board Claims; Pub. Works Property
Damage claims; dupl. corresp/agreements (2)
Public Utilities Board: Service, energy corresp;
sample Ordinances, procedures
Public Utilities Board: proposed 0zd, amendments,
claims corresp., dupl. lease & Reso. copies
Investigation Committee: dupl. Minutes, reports
1976-82
1976-84
1946-81
1948-59
1956-75
1973-74
1955-77
1951-52
CITY: &IAMED&
DEPT: City Attorney
Prepared by: Bialop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT "A"
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Bor/Loc, Content Description From To
47 The following files generally contain duplicate
and draft documents,including Deeoa., Ordinances,
correspondence, opinions, transmittals, leases and
agreements:
Noise Insulation Standard
Community Action Anti-Poverty Program
Bay Area Air Pollution Control Dd. (2)
Airport: Noise problem litigation
Xanthos House
Senior i Citizens
oeua
Soc. Services Human Rel. Board Appts/Size Reports
Emergency Ambulance, Fire Dept,
Emergency Hospital & Ambulance
Health Department (2)
Nursing Homes
1974-75
1965-76
1956-83
1972 `
1972-74
1976-78
1933-85
1983
1965-83
1928-77
1938-53
48 The following files generally contain duplicate
and draft documents,including Reooe., Ordinances,
correspondence, opinions, transmittals, leases and
agreements:
League: Legal Advocacy Program, Newsletters 1975_77
Legiolatiou:(pzopooed State) 1971-74
State Disaster Council 1940-82
Legal Dept. 1972-84
Abandoned & Inoperable Vehicles 1973-74
Historical Advisory Commission 1974-84
Licenses 1913-61
Radio Communications Eqpt. Lease 1958-74
Conventions & Conferences, City Atty. 1956-81
Salary Survey, City Atty. Office 1965-77
Natl. Inst. of Mun. Law Officers (NIMLO) 1956-83
Post Office Site cozceay. 1966-69
ABAG, Housing Needs, Environmental Needs, Planning
Committee 1963-83
Massage Establishment Ord. 1973-81
Business Licenses Memos/Code Amendments 1939-83
CITY: ALAMED&
DEPT: City Attorney
Prepared by: BiuIop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT "A"
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
49 The following files generally contain duplicate
and draft documents,including Deaou., Ordinances,
correspondence, opinions, transmittals, leases and
agreements:
Expenses: Dept.dupl. invoices, requisitions 1982-83
Off-Street Parking 1958-84
Parking Assessment Dist.. E. Alameda 1979-82
Parking Assessment Districts 1966
Parking Meter Amendment 1949_82
Parking & Parking Meters 1925-83
Busses: General 1949-84
Busses, Key System 1941-51
Campers, Trailers, Mobil Homes 1972_84
Bicycles: Trails, races, routes, licensing 19 62-81
Taxicabs 1957-84
Traffic Signals Studies corresp./Agreement drafts l979 4
. _o
Transportation 1956-84
50 The following files generally contain duplicate
and draft documents,including Reeoa., Ordinances,
correspondence, opinions, traosm aIs, leases and
agreements:
Litter Control 1983-84
Police Dept. (2) 1960_84
Off-Duty Police jobs 1948-73
Private Patrol & Investigators 1969-79
Infractions (Code): Re Adult Entertainment,
Obscenity (2) 1965-81
Manager's Memos to Council 1958-76
Public Records transmittal memos 1973
Gambling: Pinball, Bingo 1930-82
City Atty. Memos to Council 1956-83
Inter-Dept. Memos 1960-68
League Tidelands Cte. Minutes/Agendas 1966_68
League of Calif. Cities 1956-76
City Council 1946-84
Settlement Authorization Requests, Employee 1981-84
City Clerk 1944-85
Mayor 1933-78
City Engineer 1945-83
City Manager 1953-83
Elected & Apptd. Officials: Charter term limits 1976-83
Reports & Memos.
CITY: ALAMEDA Resolution #
DEPT: City Attorney EXHIBIT ^A^
Prepared by: BioIop Associates Page of
RECORDS DESTRUCTION LIST
Approved: Date:
Department Bead
Date:
City Attorney
Box/Loc.
Inclusive Dates
Content Description From To
51 Library: DupI, Memos, Reports, Draft Agreements, 1980-84
ueaoo.
Harbor Commission: Long Beach Tidelands corresp. 1954-60
Federal-City Relations: Corresp., Agreements re
Legislative Lobbyist services (exp. 85) 1967-84
Books: Invoices, Corresp. 1946-81
Golden Gate Authority: Corresp 1959-61
Complaints 1941-81
Boy Scounts: Dupl. Resos., corresp. 1936-64
Litigation: Natl. Aviation v City of Hayward 1975-76
Anti-Trust: Seminar Info, Newsletters, Memos 1980-82
Youth Activities Commitee: Dupl. Minutes, Reports,
Corresp. 1960-62
Community Relations Commission: Dupl. Munutes,
Reports, Corresp. 1964-76
Federal Wage Freeze: Info., Newsletters, Regulations 1971-72
Strike: Proclamation 1946
City Atty's of Ala. Co: Association Info. 1974_80
Law Notes: Issues info. 1958-74
Housing Authority: Resumes, Correspondence 1940
State Housing & Act' Rent Control info. 1940-52
Bridges-General: Misc. Corresp, Reports, info. 1916-81
(Research, other data forwarded to PW for review)
Public Nuisance-Arks: Houseboat complaints, info. 1927-57
Fireboat: Info. re Fireboat purchase & insurance 1926-84
Bay Farm Island Fire Sta: Info re temporary Station 1974-75
Firehouse #3: Remodeling, Damage info. 1960-70
Police Headquarters: Docs. re construction 1975-79
Acquisitions & Improvements: AD #1,2,3, summaries 1930
Transient Occupancy Tax: Dupl. Ord, other City regs. 1963-75
Litigation: Encinal Terminals v Puc, Westbound Conf. 1956-57
52 The following Lease records are duplicates of originals
on file in the City Clerk's Department. Files contain
dupl. Resolutions, Leases, Ordinances, Agreements,
and Contracts, with related correspondence:
Moor Drydock 1962-75
Alameda Unif. School District (Mastick Center) 1981-85
Alameda Unif. School District (Pool) 1962-66
Almar Ltd/Marina Operators Inc. 1979-85
United Cable TV (Golf Course) 1982
Martin O'Toole (Dec Center) 1982-84
CITY: ALAMED&
DEPT: City Attorney
Prepared by: HiaIop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT ^J\^
Page of
Approved: Date:
Department Head
Date:
City Attorney
Iucluatve Dates
Box/Loc. Content Description From To
52 (Cont'd) Ala. Ouif. School Dist. (Swim Center) 1954-85
Ala. Swimming Pool Assn. (Pools) 1976-81
Pacific Shops Inc. (land strip) 1965-68
Island City Gun Club (BFI) 1960-82
Port of Oakland (Airport) 1455-80
Co. of Alameda (Health Center) 1976
Harbor Tug & Barge Co. (land) 1959_81
D.S. Govt. (Bath House) 1942-43
D.S. Govt. (Various) 1942-85
Encinal Ind./Alaska Packers (Terminal) 1947-79
Barnes & Tibbits (Shipyard) 1919-64
Santa Fe/Pomeroy Inc. (Pacific Shops) 1970-74
Miec, extra, dupl. copies, Lease Index (3) N/A
End Leases
Cable TV Franchise: Corresp/Reports 1957-84
City of Pasadena v City of L.A. (Franchise Tax) 1934
PG&E: PDC: Hearing Notices, Applications 193
PG&E: Resos, Corresp/Reports 1938-51
LOCC: Corresp/Reports re telephone tax 1959-61
Pacific Telephone: Corresp/Reports re franchise 1938-0I
Franchise Tax Legislation 1956-57
United Engineering Co: Corresp/Reports re contract 1941-48
Fortman Basin Lease: Corresp/Reports, extra ccs 198.3-87
Encinal Ave. property rental: Corresp/Reports 1980
Bids: Bldg. removal 1941
53 The folIawiog Real Property Acquisition/Divestment
records were checked against City Clerk's Index prior
to scheduling for destruction. All relevant materials
were removed to be forwarded to the City Clerk. These
files generally contain deed, Resos, Corresp., Ordinances,
all duplicates: '
Property Divestments - General 1972-84
Real Property owned by City 1942-85
Real Property deeded by City (date gaps) 1920-74
Real Property Options 1930-58
Real Property Offered to City 1952-62
Possible Acquisition & Sale 1960-82
Lincoln Ave. Acquisition 1946-48
Condemnation: Sample forms, relocation guidelines 1973-78
Amendments to C.P. Noise Element: corresp, Resos. 1972-80
CITY: ALAMEDA
DEPT: City Attorney
Prepared by: 8inIop Associates
Approved:
RECORDS DESTRUCTION LIST
Department Head
City Attorney
Resolution #
EXHIBIT "A"
Page of
Date:
Date:
Box/Loc.
Content Description
Inclusive Dates
From To
53 (Cnut'd) Zoning Ord. Amendment: Corresp/Reports, Ord. copies
Zoning Ord. Amendment: re Rezoning
Amendments to Comp. Gen. Plan: Corresp/Reports
1959-84
1959-84
1969-78
54 Zoning Ord Amendment: Corresp/Reports, Ord. copies, 1948-75
Memos
Planning: Corresp/Reports
Structural Design Board Ord.: Corresp/Reports
Public Utilities Board: P.W. Contracts
Public Utilities Contracts - Misc.
Housing Blemeut;Cozz sp octs
Seismic Safety/Safety Element: Corresp/Reports
Noise Complaints
Combined Land Use o Space/Circulation Plan:
Corresp/Contract/Reso copies
Ordinances - suggested forms
Ordinances: Corresp/Reports, sample Ordinances
Dredging: Corresp/Reports
Energy Element: Corresp/Reports
General Plan: Corresp/Reports
Scenic Highways Element: Corresp/Reports
Small Craft Harbors/Marinas: Boating Laws, other
City regulations
Ordinances - Violations: Corresp/Reports
Contracts - Materials & Supplies (MSP)
Contracts - Misc.: copies, signed & unsigned, Resos.
Census, City, Federal, State: Corresp, Agreements,
Resos. re State Finance Dept.
Contracts - Public Works: dupl. copies
Houseboat/Floating Homes: Corresp/Reports re Ord.
Estuary Housing Project Area: Corresp/Reports
55 Extra copies removed from folders being reorganized
Acquisition: 1916 Webster St.: Corresp/Reports
Naval Air Base #2: Contains only dupl. Resos.
adopted in stated period only
Subdiv. Ord: Corresp/Reports, Ord. copies
Access Rd. License Agreement: Intransit Depot
City Committees Misc.: Corresp/Reports, dupl. Resos.
Jr. Chamber of Commerce: Corresp.
Chamber of Commerce: Corresp.
Regional Airport System Study Commission: ABAG
ALUC Hearings
Meeting Packets
1957-84
1974-80
1972-75
1938_65, 79
1972-81
1975-76
1976-77
1976-84
1964-75
1956-81
1932-75
1978-81
1975-76
1975-76
1961-66
1965-70
1972-83
1974-84
1940-71
1978-84
1968-77
1965-68
N/A
1977
1932-42
1957-62
1945-54
1965-62
1960-63
1922-67
1972
1971-73
1973
CITY: ALAMOD&
DEPT: City Attorney
Prepared by: Hislop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT "A"
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
56 Legal Opinions 1913-81
Legal Dept.: Personal file 1938-82
Legal Dept: Misc. info. 1952-71
Legal Briefs: (2) 1943-49
57 The following files generally contain dupl. Ordinances,
correspondence, dra t/uoeoecvtcd Agreements, Staff
Reports, bulletins:
Bond Issues 1923-56
Taxation: Possessory Interest 1943
Taxes: Veterans Welfare Board 1931-64
Residential Dwelling Unit Tax 1972-78
Sales & Use Tax Ord. 1946-83
Utilities 1969-84
Tax & Rev. Anticipation Notes 1982_84
City Board of Equalization 1941
Taxes & Taxation 1928-83
Purchasing Agent-Buyer 1941-83
Auditor & Assessor 1967-81
Tax Immunity of State & Local Govt's. 1945-69
Finance Dept. 1981-84
Consent & Records Acceptance: Notary ofn, sample
forms 1972
Title Insurance: Transmittal letters, draft
worksheets 1929-66
Bonds: Reports, corresp. re contractor bonds, bid
bond & license requirements 1939-80
Vermont Engineers Contract Bond: Corresp. re bond
forfeiture, PW5-77-4. 1977-78
State Funds: Var. applications, De000, 1979-84
NCPA Revenue Bonds: drafts re project bonds 1980-82
PG&E: Motion to Intervene re rate increase 1976-84
58 Auctions: Dupl. Ord., correspondence, Notices 1926_57
Pacific Tel & Tel: draft License Agreements, dupl.
Resos. 1941-78
Muni Court Consolidation: Memos, Corresp. 1956-79
Public Utilities Commission: generally contain
hearing info, opinions, Notices, Applications:
Pacific Telephone 1956-79
Southern Pacific 1941-73
CITY: ALAMEDA
DEPT: City Attorney
Prepared by: Hialop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT "A"
Page f
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
58 (Cont'd) General File 1946-74
PG&E 1951-73
So. Facifc 1959-61
Key System (Bus) 1955-58
59 Chronological Corresp. (3) 1900-82
Speeches: Corresp. 1960
Private Swim Pool: draft, sample Ordinances 1458-61
City Planning Board: Corresp., Memos, draft
Agreements 1966-77
Municipal Calendar: Di o copies, Elections. 1947-53
Amelia Earhart School: 1977
Schools: Dupl. Resos, corresp. re Permits, street
& sidewalk improvements, recreation projects,
funds transfers 1943-75
Bd. of Education: Use Permits, dupl. Ord, corresp.,
draft cotracts 1925-76
State College Committee: Site Study info. 1956
Peralta Jr. College Dist: Corresp., Reports 1965-71
Revenue Sharing: Resos, Fed, reguations 1972-75
Payroll: Dupl. Dept. time sheets 1985
60 Employees - Civil Service: Personnel rulings,
opinions, corresp. 1960-83
Employee Suggestion Plan: Memos 1955
Discrimination Complaint: Murphy, T. 1976-79
Fair Employment Practices: Affirm. Action Guide-
lines, correspondence; Sup.Ct. findings re Nat'l.
League of Cities v Usery 1973-75
Employees - Sick Leave: Reports, Memos, dupl. Ord.
re benefits 1968-80
Employeea' - Salary & Fringe Benefits: Memos, Corresp, 1962-81
dupl. Resos.
Unemployment Insurance: Dupl. Resos., Management
Program corresp., Reports. 1977-78
Citizens Advisory Committee: re Pub. Admin. Svs. 1947-57
Dismissal Appeal: Morris, J. 1957
State Comp. Insurance: Dupl, claims, corresp. 1953-75
Workers Comp Appeals Board: Claims 1950-71
Defense of City Officers: Info. re Employees in
Civil actions 1941
CITY: AIAME&& Resolution #
DEPT: City Attorney EXHIBIT "A"
Prepared by: Hislop Associates Page of
RECORDS DESTRUCTION LIST
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
60 (Cont'd) Employee Grievances 1975-79
Discrimination Complaint: Fleming, J. 1977
Myers/Milias/Brown Act: Info. re Pub. Empl.
Organizations, draft rules, regulations 1968-73
Loyalty Oaths: Articles, draft regulations 1950-68
61 Street Graphic Control: On-Site Sign info. 1976-81
Billboards, Non-Conforming: Bulletins, Corresp,
draft/dupl. Ordinances 1967-76
Advertising (business of): Billboard info. 1961-82
Advertising-Official Notices: Official Newspaper
info, draft Agreements, Ordds. 1939-82
Advertising-Publicity: Cham. of Commerce draft
Contracts, corresp. 1939-77
State Dd. of Equalization: Surplus eqpt. info. 1970_83
City Goals Study: draft Contracts, corresp. 1973-75
Off-Site Signs: Dupl. Resos, corresp. re directional
signs 1973-75
62 Street Files (by Name): Generally contain documentation
regarding property sale, dedications, improvements,
closures, Resos, transmittals. Nothing of legal
value - all deed copies are removed, as well as
property acquisition records 1919-84
63 HUD Applications: Corresp. re Grant applications 1977
Woodstock Homes Corp: Corresp, draft Keno. 1964-69
Econ. Dev. Corp: Dupl, draft Resos, Staff Reports,
sample grant agreement, corresp. 1982-83
HUD CDBG: DopI, draft Resos, Staff Reports, Memos 1973-81
Beaches-General: Complaints, draft Resos/Ords,
Reports re parking, signs, code enforcement 1959-83
Urban Renewal-Redevelopment: Instructions, Manuals,
draft workable program, Regulations 1954-58
Inter-Department - Housing Committee Slum Clearance:
DupI Minutes, Code Enforcement, abatement corresp. 1956-64
Land Acq. for Low Income Housing: Corresp re
potential sites, dupl. corresp/Staff reports 1977-78
Rent Control: Sample Ords., draft charter amendment,
corresp. 1979-82
Housing Authority/Buena Vista: Dupl. lease,
complaint 1976
CITY: AL8MEDA
DEPT: City Attorney
Prepared by: BioIup Associates
Approved:
RECORDS DESTRUCTION LIST
Department Head
City Attorney
Resolution #
EXHIBIT "A"
Page of
Date:
Dote:
Dor/Loc,
Content Description
Inclusive Dates
From To
63 (Cont'd) Housing Authority-Financing: Corresp, docu-
mentation re Loan Program, MaKassar Straits
Village
Housing Authority-Legal Representation: draft
lease agreements, employment contracts for
attorney services
Litigation: Bigley v Housing Authority (2)
Litigation: Housing Auth. v Faulkner
64 CETA: Title I, II, & VI Corresp/Staff Reports, dupl.
Resolutions, Federal regulations
Beach Erosion & Odor: draft Agreements, Corresp/
Reports re shoreline & related problems
DD&G Funds: Draft Resos/Agreements re various
grant applications for projects
Bldg. Code 8d. of Appeals: Resos. of Appt., Staff
Reports re Permit appeals, dupl. Minutes
North Side Storm Drain: Dupl. reports re project
design
Employee Dismissal Records (] files)
Real Property Conveyance Tax: Dupl. Resos, Ord.,
draft agreements, transmittals
a
Ala. Housing Authority l. Retirement System:
draft Pension Plan/Amendment
Employees-Disciplinary: Reports, corresp.
Council Meeting packet materials - dupl.
65 Duplicate Resolutions (6 files) (by year)
Conflict of Interest Code: Newsletters, FPPC
bulletins
State Conflict of Interest Financial Disclosure
Act: Forms, Opinions, League Bulletins, preparation
Manuals
66 West Cod Community Impr. Project: Dupl. Corresp/
Resos.
E.B.M.U.D.: Dupl. Resos/Ords., Corresp.
P.U.C.: Dupl, Ords/Resos., Staff Reports
P.U.C.-R.R. Crossing: Application, Opinion, dupl.
Resos, Memos re Broadway/Blanding
1956-77
1977-81
1976-79
1976-77
1974-83
1969-84
1982-84
1957-84
1983-84
1976-77
1950-78
1979-84
1963-83
1987/prior
1983-87
1977-81
1969-84
1982-85
1941-83
1966-84
1972-83
CITY: &LAMED& Resolution #
DEPT: City Attorney EXHIBIT ^A^
Prepared by: Rislop Associates Page of
Approved:
RECORDS DESTRUCTION LIST
Department Head
City Attorney
Date:
Date:
Box/Loc.
Content Description
Inclusive Dates
From To
66 (Cout/d) S.F. Bay Conservation & Development: Dupl, Resos,
Commission Roster, Annual Report, gen. provisions
Regional Water Vval. Control Bd.: Corresp/Resos
Mayor's Ad Hoc Committee: Estuary Study Committee
Report, Meeting Schedules, Roster
Development Agreement: Samples, other cities
Condominiums: draft Ord., conversion guide, Staff
Reports
Sewage Disposal: Dupl. Resos, corresp, Staff Reports
Vessels - Beaching & Abandonments: dupl. Ord.,
Corresp.
Solid Waste Management: draft Resos, Staff reports
re rate reviews; JPA Summary re Management Plan
Town Contract: Specs, Bids, Agreement Form, Report
Plumbing Inspector: Dupl. Ord, bulletins, corresp.
Uniform Burning Regs: Sub-Committee cprresp.
Local Appeal Board: Appeals corresp, memos,
Resos, opinions
Uniform Codes: Dupl. Ord, Rules re Elect. Code,
Building Code
67 Environmental Assessment Committee
EIR: Admin. Procesures
Bur. of Electricity Solid Waste Project: Dupl/
draft Resos, Agreements, Cozzesn,
Subdivision Underground Utilities: Dupl/draft
Resos, Agreements, Corresp.
Alleys - Closing: draft Resos, Reports
Employees Salary & Position Benefits: Reports,
dupl. Resos.
CEQA: Implementation Guidelines, draft Resos,
corresp.
Deferred Compensation: draft Plan, Reso.
Legal Dept - Personnel: Dupl. Resos, Salary
Surveys, Leave Requests, Job Announcements
68 Pulled for P.W. Dept. review
69 Central Equip, Repair Facility: Corresp, document-
ation re Corp. Yard constr./improvements
Central Permit Office: Dupl. Reso, Staff Memos
1965-82
1971-77
1975-76
1984
1963-80
1980-84
1933-64
1972-83
1958-83
1922-76
1958
1962-71
1946-77
1979
1977-80
1978-83
1954-84
1923
1960-75
1973-82
1982-83
1984/prior
0/A
1966-84
1982-85
CITY: &LAME0\
DEPT: City Attorney
Prepared by: Biolop Associates
RECORDS DESTRUCTION LIST
Resolution #
EXHIBIT ^&^
Page of
Approved: Date:
Department Head
Date:
City Attorney
Inclusive Dates
Box/Loc. Content Description From To
69 (Cont/d) Southern Pacific Co: Corresp, PUC Applc. re
abandonment of Lincoln Ave, tracks.
Master Plan: Dupl. Corresp/Reports, draft
Agreement for Plan prep.
Noise Ord: drafts, Staff Reports
Housing N.A.G.: Corresp, draft/dupl. Agreements re
Housing Special Services provided by City
Low Cost Housing: Corresp/Reports re appointments
Treasurer-Tax Collector: Internal 0rg. records
Taxation & Tax Deeded Lands: sample agreements,
draft Resos.
Harbor Bay Business Park A.D. 84-1, 84-4 duplicate
formation records (on file in Clerk's office)
70 Duplicate & extra copies of documentation removed
from various files during records reorganization
71 Possessory Interest-Taxes Cancelled: Dupl. Resos,
Corresp/Reports re tax cancellation
Todd Shipyards Corp: Corresp re property tax refund
Harbor Bay Business Park A.D. 83-1 dupl. Formation
Records (in Clerk's Dept.)
Laoducape»«ainL. Dist: Dupl. Formation Records
(1986 records forwarded to Clerk for review)
Civic Center: Corresp/Reports re equipment & bldg
improvements
Fees-General: Dupl. Reports, State Codes, draft
Ords.
Charter XXVI Policy: Corresp. re Ord. #1693, Meausre
A; Ord. paste-up of revised charter
Industrial Dev. Bonds: Dupl. Resos, Staff Reports
Mortgage Revenue Bonds: Dupl. Corresp/Resos.
Marina Village A.D. 84-3 dupl. Formation records
(in Clerk's Dept.
1949-60
1955-68
1921-83
1941-77
1967-82
1943-80
1940-67
1984-86
0/A
1940-79
1969-72
1983-84
1984-85
1970-80
1982-83
1973-77
1982-83
1982-84
1984-86