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Resolution 13545CITY OF ALAMEDA RESOLUTION NO. 13545 APPROVING SALARY AND BENEFIT ADJUSTMENTS FOR THE CITY CLERK, ASSISTANT CITY MANAGER, DEPUTY CITY MANAGER, HUMAN RESOURCES DIRECTOR AND THE EXECUTIVE MANAGEMENT TEAM WHEREAS, the City Clerk is appointed by Council and serves at the pleasure of the Council and as such is not a classification included in any bargaining group or union, and it has been determined to be in the best interest of the City of Alameda to adjust existing salary and benefits for the City Clerk, for a period commencing November 1, 2002 and ending June 30, 2004; and WHEREAS, the Assistant City Manager (who include the Assistant City Manager of Operations and the Assistant City Manager of Community & Economic Development), Deputy City Manager, Human Resources Director and Executive Management Team Members (who include Public Works Director, Finance Director, Planning Director, Executive Director of the Housing Authority, Recreation & Park Director, General Manager of Golf Complex, Informational Technologies Director, Library Director, Development Services Director and General Manager, Alameda Power and Telecom) are at -will employees appointed by the City Manager and as such are not presently included in any bargaining group or union, and it has been determined to be in the best interest of the City of Alameda to adjust existing salary and benefits for the Assistant City Manager, Deputy City Manager, Human Resources Director and Executive Management Team Members for a period commencing November 1, 2002 and ending June 30, 2004; and WHEREAS, it is determined to be in the best interest of the City of Alameda ( "CITY ") to amend the PARS Retirement Enhancement Plan to provide additional retirement benefits for the City Clerk, Assistant City Manager, Deputy City Manager, Human Resources Director and Executive Management Team Members, all of who are exempt employees, and their beneficiaries; and WHEREAS, the City is eligible to be a member of the Public Agency Retirement System (PARS), and provide to its employees a governmental plan, qualifying under relevant sections of the Internal Revenue Code and the California Government Code. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ALAMEDA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: The Council hereby approves said salary and benefit adjustments for the positions of City Clerk, Assistant City Manager, Deputy City Manager, Human Resources Director and Executive Management Team Members, as set forth in the Compensation Plan attached as Exhibit A to this Resolution; and 2. That the position classifications, salary rates, salary ranges, and salary steps set out in Exhibit A -1 to this Resolution are hereby designated as those applicable to the respective classifications in the service of the City of Alameda, effective November 1, 2002; and 3. The City Council further authorizes the PARS Plan Administrator to take whatever additional actions are necessary to add the additional exempt employees: City Clerk, Assistant City Manager, Deputy City Manager, Human Resources Director and Executive Management Team Members, effective July 1, 2003, provided that the City Manager and employees covered by this Compensation Plan attached as Exhibit A have reached agreement to amend the PARS Retirement Enhancement Plan. * * * EXHIBIT A - COMPENSATION PLAN Section 1. At -Will and Exempt FLSA Status, All employees covered under this Resolution are at -will, serving at the discretion of the City Manager (except that the City Clerk serves at the pleasure of the City Council), and are exempt from FLSA coverage. The job titles of the positions covered by this Compensation Plan are: City Clerk Assistant City Manager of Operations Assistant City Manager of Community & Economic Development Deputy City Manager Human Resources Director Public Works Director Finance Director Planning Director Executive Director of the Housing Authority Recreation and Park Director General Manager of Golf Complex Informational Technologies Director Library Director Development Services Director General Manager, Alameda Power and Telecom Section 2. Administrative Leave Fifteen (15) days per fiscal year of administrative leave is available for employees covered by this Resolution. Section 3. Salaries 3.1 Rates of Pay The bi- weekly salary range for each classification shall be as set forth in Exhibit A -1, which is attached hereto. 3.2 Money Purchase Plan (IRC 401(a)) One per cent (1%) deferred compensation will be paid by the City and two per cent (2 %) paid by the employee towards an IRC 401(a) money purchase plan for employees covered by this Resolution. Section 4. Health and Welfare 4.1 Flexible Benefit Plan The City has contracted with the Public Employee's Retirement System (PERS) for the purpose of providing medical insurance benefits for employees covered by this Resolution, eligible retired employees and eligible survivors of retired employees. Eligibility of retired employees and survivors of retired employees to participate in this program shall be in accordance with regulations promulgated by PERS. The City has established a Flexible Benefits Account for each full -time employee who is eligible to enroll in one of the PERS medical insurance plans offered by the City. The City will contribute Sixteen Dollars ($16.00) per month per current eligible employee who subscribes for coverage in one of the PERS medical insurance plans offered by the City. In the event PERS requires a minimum employer payment in excess of per month, the City shall pay such additional amounts only during the term, of this Resolution. The City shall make the following contributions per month per eligible employee toward the Flexible Benefits Plan for Medical, Dental and Life Insurance (includes $16.00 City contribution if enrolled in PERS medical insurance): 1 Effective Effective 1/1/02 1/1/03 Employee with no PERS Medical $633.84 $762.22 Employee only Employee and one dependant Employee and two or more dependents $649.84 649.84 649.84 $778.22 778.22 778.22 The balance of the cost incurred to provide medical care benefits for the employee and eligible dependents shall be paid by the employee, provided, however, that should there be any increases in the PERS Kaiser premium rates, the City shall adjust the above rates in each category by eighty -five (85%) of such increases when such increases exceed the Kaiser rate structure as of 1992 -93 (at that time 1 party was $162.82, 2 party was $325.64 and Family was $433.11). For the purpose of this section, a dependent is defined as a person who satisfies the definition of dependent in the PERS medical insurance plan in which the employee is enrolled. Such dependents must also be enrolled in and covered by the plan. In the event the above listed amounts plus the City payment towards medical insurance premium specified in paragraph 2 above are insufficient to pay 100% of the premiums required of employees enrolled in any one of the PERS medical insurance plans listed below, the City shall make a payroll deduction from the employee's pay to cover the difference in cost. The City's current practice to return the unused portion of the flexible benefits monies to the employee as a taxable cash payment shall be continued. 4.2 Dental Insurance The City shall provide dental insurance coverage on or after November 1, 2002 for full -time employees and their eligible dependents. This coverage will be mandatory for all employees. Any increase in premium shall cause a like increase in the flexible benefit account. Effective the first day of the month following the date of the adoption of this Resolution by the City Council, the dental plan will be the $2,500/$2,500 plan per employee and eligible dependents for annual dental care and lifetime orthodontic care. 4.3 Life Insurance The City shall provide each employee with a One Hundred Thousand Dollar ($100,000.00) life insurance program. This coverage will be mandatory for all employees covered by this Resolution. Any increase in premium shall cause a like increase in the flexible benefit account. The City shall provide each employee with the opportunity to purchase, at their own cost, additional optional life insurance up to the maximum amount provided by and subject to the conditions of the carrier. 4.4 IRC Section 125 In conjunction with the Flexible Benefits Plan, the City agrees to implement an IRC Section 125 plan to redirect the employees' pre - selected amount of salary to pay employee paid insurance premiums and other approved expenses with "pre-tax" instead of "after tax" dollars. 4.5 Employee Assistance Program The City shall continue to provide for all employees an employee assistance program. shall continue to be paid by the City only during the term of this Resolution. e cost of such program 4.6 Long Term Disability Insurance The City will provide a paid for LTD insurance plan equal to benefits provided for in the current plan which is 66.6667% of monthly earnings up to a maximum benefit of $8,000 per month for the number of months 2 according to the terms and conditions of the plan. If benefits are improved, such improvement shall be incorporated in the Long Term Disability Plan at no cost to all employees covered under this Resolution. Section 5. Retirement Plan 5.1 The present Retirement Plan between the City and Public Employees Retirement System shall be maintained at the current benefit level for the duration of this Resolution. 1. 2 %at55. 2. The City provides the PERS single highest year retirement benefit. 3. Employees pay their own seven (7 %) percent contribution. 4. The City amended its contract with PERS during 1991 to provide for additional service credit for unused sick leave. Those employees eligible for sick leave payoff may select to use eligible payoff days for either payoff or prior service credit. There will be no maximum sick leave accrual. 5. The City will allow any employee retired under the PERS Retirement plan a one time only election to participate permanently in the City's medical plans at his or her own expense. Participation in this program shall be in accordance with rules and regulations promulgated by PERS. 5.2 In lieu of the 4% salary adjustment to be effective July 1, 2003, the City Manager and employees covered by this Compensation Plan agree to implement a .5% retirement enhancement through a stackable PARS Plan subject to the following conditions: Receipt of retirement enhancement benefits under the PARS Plan shall be subject to the terms and conditions of the Plan. The incremental cost of the PARS actuarial study shall be paid for by the employees. The actual cost of City contributions to the PARS Plan during the period covered by this Resolution shall not exceed the cost of the July 1, 2003 4% salary adjustment during the period covered by this Resolution. Should the cost of the PARS Plan be less than the cost of the 4% salary adjustment, the remaining amount of salary adjustment shall be effective July 1, 2003. In the event that no agreement is reached regarding the PARS Plan, the employees covered by this resolution shall receive the 4% salary increase effective July 1, 2003. Section 6. Holidays Employees covered by this Resolution shall be entitled to take all authorized holidays at full pay, not to exceed 7.5 hours pay for any one (1) day. The authorized holidays for the City are: (1) New Year's Day (2) Martin Luther King's Birthday (3) Washington's Birthday (4) Memorial Day (5) Independence Day (6) Labor Day (7) Veterans Day (8) Thanksgiving Day (9) Day after Thanksgiving Day (10) Christmas Day (11)(12) and (13 1/2) Three and one -half (3 1 /z) Floating Holidays (to be taken each year during the period January 1 through December 31) Section 7. Vacation 7.1 Vacation Benefits Every employee who, on the most recent anniversary date of his or her employment, shall have been in the service of the City for a period of one (1) year or more shall be entitled to a vacation as follows: For the purposes of this section a work week is 37 -1/2 hours and a working day is 7 -1/2 hours. Upon the discretion of the City Manager, employees covered by this Resolution, including incumbents,_may receive up to twenty (20) working days of vacation with pay annually upon employment to recognize previous applicable experience, An employee shall receive one additional working day of paid vacation for each additional year of service on their anniversary date up to a total of 25 vacation days. 7.2 Vacation Accumulation' No employee may accumulate more than one hundred fifty (150) hours of vacation at any one time in addition to the employee's annual vacation entitlement. Any vacation benefits conferred by this Resolution in excess of that amount shall be paid to the employee at the time of receipt. 7.3 Vacation Pay at Termination Upon termination of employment, an employee covered by this Resolution shall be paid cash value of his or her accrued vacation leave. Vacation leave shall not be credited to any employee whose employment is terminated prior to the completion of the initial twelve (12) months of employment with the City. Section 8. Sick Leave 8.1 Benefits Employees covered by this Resolution shall accrue sick leave at the rate of one (1) day (a day being based 7 -1/2 hours) per month. There shall be no limit on sick leave accrual.. In no event shall sick leave be converted into a cash bonus. Charge for sick leave used shall be on the basis of one (1) hour for each hour used Sick leave may not be used before it is earned. Section 9. Leaves of Absence 9.1 Funeral Leave In the event of a death in the immediate family of an employee who has one (1) or more years of uninterrupted service with the City, the employee shall, upon request, be granted such time off with pay as is necessary to make arrangements for the funeral and attend same, not to exceed four (4) regularly scheduled working days. This provision does not apply if the death occurs while the employee is on leave of absence, layoff, or sick leave. For the purpose of this provision, the immediate family shall be restricted to father, mother, brother, sister, spouse, child, mother -in -law, father -in -law, grandparents, grandchildren, step - parents or stepchildren where there is a child - rearing relationship. At the request of the City, the employee will furnish a death certificate and proof of relationship. Funeral leave applies only in instances in which the employee attends the funeral, or is required to make funeral arrangements, but is not applicable for other purposes such as settling the estate of the deceased. 9.2 Jury Duty An employee summoned to jury duty shall inform the City Manager and, if required to serve, may be absent from duty with full pay for that time required to serve. 4 Section 10. Auto Allowance Employees covered by this Resolution shall be provided with an auto allowance of $250 per month. This allowance shall be treated as taxable income but shall not be considered as salary for PERS purposes. Section 11. Outside Employment No full -time employee shall engage in employment that constitutes a conflict for the employee or the City. No employee shall engage in outside employment during his/her regular working hours. No uniform, emblem, badge or other employee identification shall be worn by any person while in the employment of someone other than the City. All requests by the employee for permission to engage in outside employment shall be made on a form provided by the City. No employee shall accept or continue employment other than with the City of Alameda without the approval of the City Manager, which may be withheld only if such employment constitutes a conflict for the employee or the City or which would interfere with the employee's ability to perform his or her City job. Section 12. Miscellaneous Drug Free Work Place The parties agree to the City' Drug Free Work Place Policy and Testing Procedure. Section 13. Separability of Provisions The following provisions do not apply to the City Clerk: Section 11. The following provisions do not apply to the Assistant City Manager of Operations: Sections 3.2 and 8.1. EXHIBIT A -1 CITY OF ALAMEDA CODE CLASSIFICATION BIWEEKLY STEP 1 STEP 2 STEP 3 STEP 4 STEP SAFETY Exempt EFFECTIVE: 12/30/2001 1110 Chief of Police * 4900 5145 5402 5672 5956 1100 Fire Chief ** 4811 5052 5305 5570 5849 Forty (40) hour original work week. * Salary shall be increased by the same percentage amount as that negotiated by the APMA; enrolled in PERS Safety 3% @ 50 benefit. ** Salary shall be increased by the same percentage amount as that negotiated by the AFMA; enrolled in PERS Safety 3% © 50 benefit. MISC Exempt EFFECTIVE: 11/03/2002 1050 Assistant City Manager 5257 5520 5796 6086 6390 1055 Deputy City Manager 4757 4995 5245 5507 5782 7000 General Manager -AP &T 6194 1120 Public Works Director 4742 4979 5228 5489 5762 1020 Finance Director 4323 4539 4766 5004 5254 1057 Development Services Director 4757 4995 5245 5507 5782 1900 Executive Dir- Housing Authority 4237 4449 4671 4905 5150 1070 Human Resources Director 4237 4449 4671 4905 5150 1035 Information Technology Director 4237 4449 4671 4905 5150 1130 Library Director 4237 4449 4671 4905 5150 1060 Planning Director 4237 4449 4671 4905 5150 1140 Recreation & Park Director 4237 4449 4671 4905 5150 5203 General Manager -Golf Complex 4237 4449 4671 4905 5150 1030 City Clerk 3820 Thirty-seven and one -half (37-1/2) hour original work week. Effective September 1, 2001, 1% City Contribution is applied to the 401(a) Money Purchase Plan (formerly applied to 457 Def( Compensation Plan); 1% City paid contribution applies to either the 457 Plan or the 401(a) Money Purchase Plan for the incumbent Assistant City Manager, Operations as of September 1, 2001. Employees hired after July 8, 1996 are required to contribute an additional 2% to the 401(a) Money Purchase Plan. Employees hired prior to July 8, 1996 had a one -time option to waive participation in this mandatory employee paid contribution plan. G: \PERSONNEL \SALARIES \EXME SCHEDULE -Q.DOC I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a special meeting assembled on the 17th day of December, 2002, by the following vote to wit: AYES: Councilmembers Daysog, DeWitt, Kerr, Matarrese, and Mayor Johnson - 5. NOES: None. ABSENT: None. ABSTENTIONS : None. IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 18th day of December, 2002. Lara Weisiger, Cit Qlerk City of Alameda