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Ordinance 2881 and Staff ReportCITY OF ALAMEDA ORDINANCE NO. 2881 New Series AMENDING THE ALAMEDA MUNICIPAL CODE BY AMENDING CHAPTER II (ADMINISTRATION), CHAPTER VIII (TRAFFIC AND MOTOR VEHICLES), CHAPTER XI (BICYCLES), CHAPTER XII (DESIGNATED PARKING), AND CHAPTER XXII (STREETS AND SIDEWALKS), ELIMINATING THE TRANSPORTATION ADVISORY COMMITTEE AND CREATING A TRANSPORTATION COMMISSION AND TECHNICAL TRANSPORTATION TEAM BE IT ORDAINED by the Council of the City of Alameda that: Section 1. The Alameda Municipal Code, Section 2 -8, Transportation Advisory Committee, of Article II (Boards and Commissions), Chapter II (Administration) is hereby replaced E in its entirety to read as follows: 0 V' 2 -8 TRANSPORTATION COMMISSION. y.. 1- a H C) 2 -8.1 Transportation Commission Established; Purpose. The Transportation Commission is hereby established and authorized to perform the functions set forth herein. The Transportation Commission shall advise the City Council on City transportation policies, through the development of transportation plans including but not limited to Transit Plan, Bike Plan, Circulation Plan, Pedestrian Plan, Ferry Plan, and Transportation Demand Management Plan, and shall monitor, via quarterly staff reports, implementation of approved transportation plans and policies. The Transportation Commission shall review proposed plans and policies with the Planning Board, where appropriate, prior to making recommendations to Council. In no event shall the authority of the Transportation Commission subvert, duplicate, or lessen the authority, duties, and responsibilities of existing City Committees, Commissions, Boards, and City Manager. 2 -8.2 Membership; Term of Office; Removal. The Transportation Commission shall consist of nine (9) voting members nominated by the Mayor and approved by Council. The voting members shall be selected to represent a diversity of transportation modes and be balanced between commuter, business, and recreational use. In addition to these nine (9) voting members, one (1) AC Transit and one (1) BART representative shall be non - voting, ex- officio members of the Transportation Commission. The term of the appointed representatives shall be four (4) years. Appointed representatives shall serve a maximum of two full terms plus any unexpired term. Any appointed member may be removed by majority vote of the City Council. A vacancy in the office of any such member shall be filled and appointed in the manner hereinabove set forth and shall be for the unexpired portion of the term of office vacated. 2 -8.3 Qualifications; Quorum; Voting. Except for the AC Transit and BART representatives, the nine (9) appointed representatives shall, at the time of their appointment and continuously during their incumbency, either be residents of the City of Alameda or employed by a business operating within the City. A maximum of two (2) appointees can be non - residents of Alameda. A quorum will consist of five (5) members of the Transportation Commission. The vote of five (5) members shall be necessary for any action of the Transportation Commission. 2 -8.4 Meeting. The Transportation Commission shall meet monthly in the City Hall Council Chambers or other appropriate location that is accessible by public transit. Additional meetings may be held as necessary as determined by either the majority of the Transportation Commission, the City Manager or City Council. Meetings shall be open to the public and properly noticed. 2 -8.5 Duties. It shall be the duty of the Transportation Commission to: a. Develop transportation policy recommendations for Council approval. Such policy recommendations shall be consistent with other adopted City plans and policies. The Transportation Commission shall consider the economic, community development (including environmental, aesthetic, public health and safety, and social welfare) and legal impacts of any recommended policies. b. Serve as the appeal body for decisions made by the Technical Transportation Team set forth in Alameda Municipal Code Section 8 -1. The basis for appeal to the Transportation Commission shall be for either a failure of due process or to request consideration of new facts which were not facts in evidence before the Technical Transportation Team. The Transportation Commission shall review appeals to determine whether proper process and City policies were followed, or whether there are new facts or evidence that had not been considered by the Technical Transportation Team. The Transportation Commission may either uphold the decision or determine that relevant information or new facts were presented that would have been material to the decision of the Technical Transportation Team. If the Transportation Commission determines that relevant information or new facts were presented that would have been material to the decision of the Technical Transportation Team, then the Transportation Commission would either return the item to the Technical Transportation Team for further consideration, or make an alternate decision provided that such decision is supported by facts and findings in accordance with approved policies. In all cases, the Transportation Commission shall base its decisions solely on established city policies. Decisions of the Transportation Commission may be appealed to the City Council in the same manner as decisions of the Planning Board may be appealed to the City Council as set forth in Alameda Municipal Code subsections 30 -25.1 to 30 -25.5. c. Adopt rules and regulations for the conduct of the meetings and business. d. Select from its regular membership, a Chairperson, a Vice Chairperson and a Secretary, each of whom shall serve in such offices for a term of one (1) year, or until their successors are selected. Section 2. The Alameda Municipal Code is hereby amended by renaming Chapter VIII (Traffic and Motor Vehicles) to read as follows: CHAPTER VIII - TRAFFIC, MOTOR VEHICLES AND ALTERNATIVE TRANSPORTATION MODES Section 3. The Alameda Municipal Code is hereby amended by amending Subsections 8 -1 thru 8 -1.4 of Section 8 -1 (General), Chapter VIII (Traffic and Motor Vehicles) to read as follow: 8 -1.1 Definitions. The definition of "Transportation Advisory Committee" is deleted. A new definition for "Technical Transportation Team" is added to read: Technical Transportation Team herein referred to as Technical Transportation Team shall mean the committee established by the City Manager consisting of the Director or designee of Public Works, Police, Development Services, and Planning & Building Services, which is responsible for hearing public comment and making decisions on transportation operational issues including transit, alternative modes, parking, and traffic." 8 -1.2 Qualifications; Quorum; Voting. Each representative from the four City Departments shall during their service on the Technical Transportation Team be a full time employee of the City of Alameda. A quorum will consist of three (3) members of the Technical Transportation Team. The vote of three (3) members shall be necessary for any action of the Technical Transportation Team. 8 -1.3 Meeting. The Technical Transportation Team shall conduct monthly public meetings in the City Hall Council Chambers or other appropriate location that is accessible by public transit. Additional meetings may be held as necessary as determined by either the majority of the Technical Transportation Team or the City Manager. 8 -1.4 Duties. It shall be the duty of the Technical Transportation Team to: a. Serve as the hearing body for the public on the administration of operational issues associated with all City transportation where such administration is either non - routine or where such administration has conflicting public views and make decisions on issues heard. Such decisions shall be consistent with other adopted City plans and policies. If there is no City plan or policy already adopted which governs the issue, the issue and any proposed recommended policy shall be referred to the Transportation Commission. b. Based upon recommendations made by Public Works transportation staff, develop transportation implementation policies to ensure orderly operations of the City's transportation systems. Such policy recommendations shall be consistent with other adopted City plans and policies. c. Adopt rules and regulations for the conduct of the meetings and business. d. Select from its regular membership, a Chairperson, and a Secretary, each of whom shall serve in such offices for a term of one (1) year, or until their successors are selected. Section 4. The Alameda Municipal Code is hereby amended by amending Subsection 8 -2.2 (Stop Intersections) of Section 8 -2 (Stop Intersections and Yield Intersections) of Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -2.2 Stop Intersections. The City Council shall, by motion, designate and establish stop intersections within the City of Alameda. Recommendation for stop intersections shall be made by the Technical Transportation Team. Stop intersections shall be ordered installed and maintained by the Public Works Director. Records detailing the locations of stop intersections shall be maintained by the City Engineer. Section 4. The Alameda Municipal Code is hereby amended by amending Subsection 8 -4.4 (U Turns Prohibited) and Subsection 8 -4.5 (Left Turns Restricted or Prohibited) of Section 8 -4 (Turns and Approaches at Intersections) of Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -4.4 U Turns Prohibited. The Public Works Director is hereby authorized, whenever traffic engineering studies or principles so indicates that for the safety or adequate flow of traffic, to prohibit U -turns at any particular intersection or place. The Public Works Director may elect to have the issue heard by the Technical Transportation Team. The Public Works Director shall cause to be installed and maintained appropriate sign age and markings at each such intersection and place. Records of the locations and prohibited movements shall be maintained by the City Engineer's Office. 8 -4.5 Left Turns Restricted or Prohibited. The Public Works Director is hereby authorized, whenever traffic engineering studies or principles indicate for the safety or adequate flow of an intersection, to prohibit or restrict left turns at any intersection or place. The Public Works Director may elect to have the issue heard by the Technical Transportation Team. The Public Works Director shall cause to be installed appropriate sign age and markings at such locations. Records of the locations and prohibited or restricted movements shall be maintained in the City Engineer's Office. Section 5. The Alameda Municipal Code is hereby amended by amending Subsection 8 -5.1 (Establishing Local Prima Facie Speed Limits) and Subsection 8 -5.2 (Signs Giving Notice of Prima Facie Speed Limits) of Section 8 -5 (Prima Facie Speed Limits) of Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -5.1 Establishing Local Prima Facie Speed Limits. It is hereby determined, upon the basis of 'a traffic engineering survey, that the following speed limits will facilitate the safe and orderly movement of vehicular traffic and are reasonable and safe, and are declared the prima facie speed limit and shall be effective when appropriate signs, giving notice thereof, are erected upon the street. The Public Works Director may elect to have the issue heard by the Technical Transportation Team. The Public Works Director shall cause to be installed and maintained speed limit signs. 8 -5.2 Signs Giving Notice of Prima Facie Speed Limits. The Public Works Director is authorized to erect appropriate signs giving notice of applicable prima facie speed limits upon any street named or described in this section upon which a prima facie or maximum speed limit is declared to exist. Section 6. The Alameda Municipal Code is hereby amended by amending Subsection 8 -7.1 (Parking Prohibited at All Times); Subsection 8 -7.2 (Parking Prohibited During Certain Hours) and Subsection 8 -7.3 (Parking Time Limits) of Section 8 -7 (Parking Prohibitions) of Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -7.1 Parking Prohibited at All Times. The Technical Transportation Team is hereby authorized to establish streets or portions thereof where parking is prohibited at all times. These prohibitions shall be effective where appropriate sign age is installed giving notice thereof or curbs painted red. It shall be unlawful to stop, park or leave standing any vehicle, whether attended or unattended except when necessary to avoid conflict with other traffic or in compliance with the directions of a police officer or traffic control signal device, or the designated named streets or portions thereof, at any time. The Public Works Director shall cause to be installed and maintained sign age and/or red curbs. Records detailing the locations and limits of parking prohibitions shall be established and maintained in the City Engineer's Office. 8 -7.2 Parking Prohibited During Certain Hours. The Technical Transportation Team is hereby authorized to prohibit parking during specified hours on streets or portions thereof except that the Public Works Director shall have authority as it pertains to street sweeping program parking prohibitions provided such actions are in accordance with policies established by the Technical Transportation Team. The prohibitions shall be effective when appropriate sign age is installed giving notice thereof. It shall be unlawful to stop, park or leave standing any vehicle, whether attended or unattended, except when necessary to avoid conflict with other traffic or in compliance with the directions of a police officer or traffic control signal device, on the designated streets or portions thereof, during those hours. The Public Works Director shall cause to be installed and maintained sign age of these prohibitions. Records shall be established and maintained in the City Engineers's Office detailing the location and limits of these prohibitions. 8 -7.3 Parking Time Limits. The Technical Transportation Team is hereby authorized to designate time limits and hours of operation for parking on any street or portion thereof. These limits shall be effective when appropriate sign age notifying thereof are installed. It shall be unlawful for any person to park any vehicle or allow the same to remain standing continuously for more than the time limit shown during the hours listed, at any of the places do designated. The Public Works Director shall cause to be installed and maintained appropriate sign age detailing the hours of operation and time limits. Records shall be maintained in the City Engineer's Office which details the location, time limits and hours of operation of designated areas. Section 7. The Alameda Municipal Code is hereby amended by amending Subsections 8 -8.1 (Angle Parking), Subsection 8 -8.3 (Parking for Disabled) and Section 8 -8.5 (Vision Safety Zones) of Section 8 -8 (General Parking Regulations) of Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -8.1 Angled Parking. The Technical Transportation Team is hereby authorized to designate streets or portions thereof where vehicles shall be parked at an angle. Vehicles placed in areas so designated shall be parked at the angle designated and shall park entirely within the marked spaces. The Public Works Director shall cause to have installed and maintained pavement markings which designate the angled parking spaces. Markings shall be at least four (4 ") inch wide white striping designating each side of the individual parking spaces. Records detailing the areas and angles for such parking shall be established and maintained in the City Engineer's Office. 8 -8.3 Parking for Disabled. The Technical Transportation Team is hereby authorized to designate parking spaces for the disabled within public parking facilities or on any public street or portion thereof. The Public Works Director shall cause to be installed and maintained appropriate sign age and/or blue curb markings designating them as such. Records shall be established and maintained detailing these locations and shall be available at the City Engineer's Office. 8 -8.5 Vision Safety Zones. The Technical Transportation Team is hereby authorized to designate vision safety zones, in accordance with the CVC Section 22507, at or near any intersection. The Public Works Director shall cause to be installed and maintained sign age and markings designating the restriction and the limit of the zone. Section 8. The Alameda Municipal Code is hereby amended by adding Section 8 -8.8 to Section 8 -8 (General Parking Regulations) of Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -8.8 Carpool Parking. The Planning and Building Department Director shall cause to be installed and maintained Carpool parking at new developments in a manner and quantity as required in adopted City policies. Section 9. The Alameda Municipal Code is hereby amended by amending Subsection 8- 11.1(b) (Establishment of and Regulations Pertaining to Loading Zones, of Section 8 -11 (Loading Zones) to read as follows: 8 -11.1 b. The Public Works Director shall determine the location of loading zones which shall be designated by paint upon curbs or by appropriate signs or as specifically required herein, those places where standing for loading only is permitted under this subsection, subject to the following requirements and limitations. The Public Works Director may elect to have the issue heard by the Technical Transportation Tram. Section 10. The Alameda Municipal Code is hereby amended by amending Subsection 8- 14.3b, (No Cruising Zones) of Subsection 8 -14 (Cruising), Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -14.3 b. Establishment and Policy of No Cruising Zones. The Technical Advisory Committee is hereby authorized to designate No Cruising Zones. The Public Works Director shall cause to install and maintain no cruising sign age at the beginning and end of any public street or highway which has been established as a No Cruising Zone. Section 11. The Alameda Municipal Code is hereby amended by adding Subsection 8 -20.3 (Establishment of Pedestrian Signals), Subsection 8 -20.4 (Safe Route to Schools) and Subsection 8 -20.5 (Curb Extensions) to Section 8 -20 (Pedestrians), Chapter VIII (Traffic and Motor Vehicles), to read as follows: 8 -20.3 Establishment of Pedestrian Signals. The Public Works Director shall, upon the basis of engineering analysis recommend installation of pedestrian signals. The Technical Transportation Team shall review and decide upon such requests. 8 -20.4 Safe Route to Schools. The Chief of Police, in consultation with the Alameda Unified School District, shall recommend Safe Routes to Schools. The Technical Transportation Team shall review and decide upon such requests. 8 -20.5 Curb Extensions. The Public Works Director shall review and decide upon requests to extend curbs to facilitate pedestrian crossings. The Public Works Director may refer such requests to the Technical Transportation Team. Section 12. The Alameda Municipal Code is hereby amended by amending Subsection 8- 21.1(a) (Establishment and Marking of Crosswalks or Pedestrian Lanes) of Section 8 -21 (Crosswalks), Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -21.1 Establishment and Markings of Crosswalks or Pedestrian Lanes. a. The Public Works Director is hereby authorized to cause markers or lines to be placed and maintained along the boundary lines of crosswalks or pedestrian lanes at all such street intersections and other points where in his/her judgement there is a need. The Public Works Director may elect to have the issue heard by the Technical Transportation Team. Section 13. The Alameda Municipal Code is hereby amended by amending Subsection 8- 22.10 (Request for Hearing on Notices) of Section 8 -22 (Abatement, Removal of Abandoned, Wrecked, Dismantled or Inoperative Vehicles), Chapter VIII (Traffic and Motor Vehicles), to read as follows: 8 -22.10 Request for Hearing on Notices. Upon request by the owner of the vehicle or owner of the land to the Chief of Police, which request is received within ten (10) days after mailing of the notices of intention to abate and remove, a public hearing shall be held by the Technical Transportation Team. The hearing shall be on the question of abatement and removal of the vehicle or parts thereof as an abandoned, wrecked, dismantled or inoperative vehicle and the assessment of the administration costs and the cost of removal of the vehicle or parts thereof against the property on which it is located. If the owner of the land submits a sworn written statement denying responsibility for the presence of the vehicle on his/her land within such ten (10) day period, the statement shall be construed as a request for a hearing which does not require his/her presence. Notice of the hearing shall be mailed, by registered mail, at least ten (10) days before the hearing to the owner of the land and to the owner of the vehicle, unless the vehicle is in such condition that identification numbers are not available to determine ownership. If such a request for hearing is not received within then (10) days after mailing of the notice of intention to abate and remove, the City shall have the authority to abate and remove the vehicle or parts thereof as a public nuisance without holding a public hearing. Section 14. The Alameda Municipal Code is hereby amended by amending Subsection 8 -24.1 (b) (Certain Vehicles Prohibited in Central Traffic District or Business District) of Section 8 -24 (Freight Traffic) of Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -24.1 Certain Vehicles Prohibited in Central Traffic District or Business District. b. Time of operation along truck routes shall be established by the Technical Transportation Team. The Public Works Director shall cause to install and maintain sign age designating truck routes and hours of operation. When any such truck route or routes are established and designated by appropriate signs, the operator of any vehicle mentioned in this paragraph shall drive on such route or routes and no other except when it is impractical to do so or when necessary to traverse another street or streets to a destination for the purpose of loading or unloading, but then only by such deviation from the nearest freight route as reasonably necessary. Section 15. The Alameda Municipal Code is hereby amended by adding Section 8 -27 (Transit Operations) to Chapter VIII (Traffic and Motor Vehicles) to read as follows: 8 -27 Transit Operations. 8 -27.1 Establishment of Transit Routes. Transit routes in the City shall be established based upon the City's General Plan. 8 -27.2 Temporary Deviations in Transit Routes. The Public Works Director is hereby authorized to approve temporary deviations in transit routes that are required for construction activities, City approved events, or for the public's safety or welfare. 8 -27.3 Transit Stops. The Public Works Director is authorized to approve locations of transit stops within the City limits. 8 -27.4 Transit Facilities. The Public Works Director shall cause to have installed and maintained transit facilities. Such facilities shall be in conformance with adopted City transit polices. 8 -27.5 Transit Sign age. The Public Works Director shall cause to have installed and maintained, transit sign age, within the City limits of Alameda. Section 16. The Alameda Municipal Code is hereby amended by amending Subsection 11- 4.12 (Traffic Controls), and Subsection 11 -4.13 (b), and by adding (c), (d) and (e) to Subsection 11- 4.13 of Section 11 -4 (Operations of Bicycles) of Chapter XI (Bicycles) to read as follows: 11 -4.12 Traffic Controls. The Public Works Director shall cause to be installed and maintained such traffic control markings and devices that are necessary to the efficient and safe flow of bicyclists. Such controls may include bike detector loops, bike signage, lane markings, bike controls, and shall be in conformance with adopted City Policies such as the Bike Plan. 11 -4.13 Parking. b. Bicycles must be parked in approved racks or such places as designated by the Public Works Director. If there is no bicycle rack or other facilities intended to be used for the parking of bicycles in the vicinity, bicycles may be parked on the sidewalks in an upright position parallel to and within twenty -four (24 ") inches of the curb. c. Any merchant or person desiring to construct and erect bicycle racks may do so after obtaining approval from the Public Works Director as to the type or rack and place where such merchant or person intends to erect such rack. d. The Planning and Building Department Director shall cause to be installed and maintained bicycle racks at businesses and developments throughout the City of a type and quantity that conforms to adopted City policies such as the Bike Plan. e. The Building Official shall cause to be installed and operated, bicycle parking at events, in a manner and quantity that conforms to adopted City policies such as the Bike Plan. Section 17. The Alameda Municipal Code is hereby amended by amending Subsection 12- 12.1 (Established) of Section 12 -12 (Parking Meter Zones), Chapter XII (Parking Lots and Parking Meters) to read as follows: 12 -12.1 Established. The Technical Transportation Team is hereby authorized to establish parking meter zones on streets or portions thereof which are within 350' of a business district. Section 18. The Alameda Municipal Code is hereby amended by amending Subsection 22- 1.1 (Power to Close Streets) of Section 22 -1 (Closing of Streets), Chapter XXII (Streets and Sidewalks) to read as follows: 22 -1.1 Power to Close. The City Manager is hereby empowered to have portions of certain streets closed to vehicular traffic temporarily at the time of extraordinary traffic congestion or for other reasonable causes. The City Manager may elect to have the issue heard by the Technical Transportation Team. Section 19. This Ordinance shall be in full force and effect from and after the expiration of thirty (30) days from the date of its final passage. Attest: p6- City Clerk Revised 4/09/02 I, the undersigned, hereby certify that the foregoing Ordinance was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 16th day of April, 2002 by the following vote to wit: AYES: Councilmembers Daysog, DeWitt, Johnson, and Mayor Appezzato - 4. NOES: Councilmember Kerr - 1. ABSENT: None. ABSTENTIONS: None. IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 17th day of April, 2002. Lara Weisiger, City Ik City of Alameda CITY OF ALAMEDA MEMORANDUM Date: March 21, 2002 To: Honorable Mayor and Councilmembers From: James M. City Manager Re: Introductiorf" Ordinance Establishing a Transportation Commission and Technical Transportation Team and Dissolving the Transportation Advisory Committee BACKGROUND In July 1999, the City Council established a Public Transit Committee (PTC) to identify key transit issues and develop a Long Range Transit Plan (LRTP). On August 24, 2001, when Council accepted the LRTP, the PTC sunsetted. At the meeting, the PTC requested Council consider creating an on- going committee to continue addressing transportation policy issues (see Attachment A). On November 6, 2001, the City Council endorsed the formation of a Transportation Commission (TC) to recommend general transportation policies to Council and monitor implementation of approved City Transportation Plans. Council directed the City Manager, in conjunction with the City Attorney, to develop an ordinance identifying the duties and charges of the TC and to bring it to Council for adoption. They further directed the City Manager, in conjunction with the City Attorney, to develop an ordinance dissolving the Transportation Advisory Committee (TAC) and direct the formation of an internal Transportation Technical Team (TTT). The TTT would carry out the duties of the TAC that are not ascribed to the TC; namely, resolving transportation operational issues and developing procedures to implement the general transportation policies developed by the TC and approved by Council. DISCUSSION /ANALYSIS The proposed Ordinance establishes a Transportation Commission (TC) and Transportation Technical Team (TTT) and dissolves the Transportation Advisory Committee (TAC). Transportation Commission (TC): The PTC requested the creation of a Transportation Commission (TC) to address policy issues and to review, develop and recommend general policies on all transportation issues to Council. The TC would consist of appointed citizens representing a diversity of transportation modes. They would also monitor the implementation of these policies. Although the TC would provide recommendations to the Council, they cannot substitute their discretion for the duties and responsibilities ascribed to the City Manager under the City Charter. Public Works staff would provide the staff support to the TC. Dedicated to Excellence, Committed to Service Re: intro of Ordinance #5 -A 4 -2 -02 Honorable Mayor and Councilmembers Page 2 March 21, 2002 Currently the TAC, which consists of both appointed citizens and staff, is the entity which develops and implements traffic policies and approves non - routine operational issues. Upon creation of the TC, the TAC would be dissolved. Transportation Technical Team (TTT): With the dissolution of the TAC, the creation of a committee to review non - routine traffic operational issues is required. Staff recommends a public forum for operational issues be expanded to include all non - routine transportation operational and implementation issues. A team of staff representing the Public Works, Police, Planning, and Development Services Departments would meet monthly and hold public meetings on these items. The PTC endorsed this idea with the recommendation that appeals from the TTT be heard by the TC and then Council. Planning Board: The Planning Board reviewed the draft Ordinance and commented at their March 11, 2001 meeting. The Board supports the concept of establishing a Transportation Commission. They provided comments which have been incorporated into the attached Ordinance. The key comments were: clarify the TC has discretion to perform their duties; include term limits for appointed members; TTT meetings should be properly noticed public meetings; and membership should include no more than two non - residents. FISCAL IMPACT/BUDGET CONSIDERATION Additional funding required for this activity is detailed below and was previously allocated by the Council. Transportation Commission: Staff estimates the annual resources required to support the TC is $258,500 and 2,400 hours of staff time including a Program Specialist and administrative support. At the November 6, 2001, meeting, Council authorized a 0.5 intermediate typist clerk (ITC) position for administrative support to this commission. This position has been combined with an existing 0.5 ITC position to create one (1) full -time ITC position. The City recently completed its recruitment for a Program Specialist to support the TC; however, the administrative support position has not yet been filled due to the current selective hiring freeze. A continued allocation of Measure B funds is required to fund this activity resulting in a 21% reduction of the City's annual street resurfacing program or eliminating the resurfacing of three full blocks (approximately 1200 feet) of a two -lane street per year. Transportation Technical Team: Staff estimates the resources required to support the TTT is $247,500 and 1,800 hours of staff time. Staffing and funding for the traffic portion of this activity is already programmed in the Public Works, Police and Planning Departments' budgets as part of Dedicated to Excellence, Committed to Service Honorable Mayor and Councilmembers Page 3 March 21, 2002 the TAC activities. The Development Services Department does not currently allocate staff to this activity. Staffing and funding for all transportation modes for Public Works was supplemented by the City Council through programming funds for the EDSP. Additional staffing for the Police, Planning and Development Services Departments to address all modes may be required. RECOMMENDATION The City Manager recommends, the City Council adopt the Ordinance establishing a Transportation Commission and Technical Transportation Team and dissolving the Transportation Advisory Committee. MTN:di Attachment cc: PTC Members TAC Members Community Advisory Groups C:\EMAIL \TCORD. WPD Bv• Respec fully submitted, Matthew T. Naclerio Public Works Director Cheri R. Sheets Deputy Public Works Director /City Engineer Dedicated to Excellence, Committed to Service EXHIBIT A PTC Successor Detail Discussions Transportation Commission (TC): The PTC recommended that a Multi -Modal Transportation Commission be formed. The PTC recommendation charges the Commission with developing transportation policy for Council approval and monitoring the implementation of transportation plans and policies. The Commission would consist of (6 to 9) citizens nominated by the Mayor and appointed by Council. The members should represent the diversity of transportation modes. This Commission would function like other City Boards and Commissions (Golf Commission, Park and Recreation Commission, Economic Development Commission). The Commission, assisted by staff, would develop general transportation policies while development of implementing actions would be by City Manager and staff. Once adopted by Council, staff would implement these policies. For example, the Transportation Commission could develop a general policy requiring the City have a bus shelter program. This policy would be recommended to Council and approved as part of the Long Range Transit Plan. Once approved by Council, staff would develop a specific bus shelter program identifying specific locations, styles commensurate with other City design and economic policies and would develop implementation actions to assure that this policy was accomplished. Implementing actions could include requiring all new developments which front on bus routes to install and maintain shelters. The Transportation Commission would monitor the progress of implementation of the policy. Transportation Technical Team (TTT): Currently, routine transportation operational issues are handled by staff. Public Works staff works directly with citizens and CAGs to resolve specific transportation (bus, bike, pedestrian) operational issues. Non - routine items or items that are inter- disciplinary in nature are referred to the Transportation Advisory Committee (TAC). The TAC is advisory to Council and includes four appointed citizen/business representatives and five designated staff members. The City Engineer is chairperson but does not vote. Staff proposed that if a Transportation Commission is formed, the operational and implementation functions of the TAC be replaced with an internal Technical Transportation Team (TTT) formed by the City Manager under Section 7.2 of the Charter. The TTT would hold monthly public meetings and consist of Department Heads or their designees from the Public Works, Planning & Building, Police and Development Services departments. The TTT would handle non - routine traffic, bike, pedestrian and transit operational issues and be responsible for implementing policies recommended by the newly formed Transportation Commission and adopted by City Council. Public Works would continue to handle routine operational issues at staff level. For example, the TTT would apply policies recommended by the Transportation Commission and adopted by the City Council to individual requests for stop signs, bus stops, crosswalks, and red curbs. To assure community involvement, the meetings would be held after standard work hours, would be posted and public comment taken. Staff proposed that decisions be appealable to the City Manager. The PTC recommended that the TTT include an appeals process to the Transportation Commission and then City Council. This is similar to the existing appeals process for Design Review decisions made by the Planning Director. The Commission would review appeals and determine whether the proper process was followed, whether policy was properly interpreted, and/or whether there were new facts or evidence that were not considered by the TTT. The TC would then either uphold the decision of the TTT, return the item to TTT for further consideration, or make an alternate decision provided that such decision could be supported by facts and findings in accordance with approved policies.