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1981-08-04 MinutesSPECIAL MEETING OF THE COUNCIL OF THE CITY OF ALAMEDA HELD TUESDAY AUGUST 4, 1981 The meeting convened at 6:30 p.m. with President Corica presiding. ROLL CALL: Present: Councilmen Gorman, Sherratt, Stone, and President Corica - 4. Absent: Councilman Diament - 1. 81 -521 Councilman Sherratt made a motion, seconded by Councilman Stone, that the Council adjourn to an Executive Session for a discussion of personnel matters; the motion carried by unanimous voice vote - 4. At the conclusion of discussion, it was determined that no action would be taken at this time. There being no further business to come before the meeting, the Council adjourned at 7:30 p.m. Respectfully submitted, .5;1414 DEEN SPEEGLE City Clerk August 4, 1981 129 � � m�*� REGULAR MEETING OF THE COUNCIL OF THE CITY OF ALAMEDA HELD TUESDAY AUGUST 4, 1981 The meeting convened at 7:45 p.0. (at the conclusion of the Housing Authority Meeting) with President Corica presiding. The Pledge of Allegiance was led by Vice Mayor Sherratt. The Invocation was given by Rev. James Oldham, First Baptist Church. ROLL CALL: Present: Councilmen Gorman, Sherratt, Stone, and President Corica - 4, Absent: Councilman Diament - 1. MINUTES Councilman Sherratt made a motion, seconded by Councilman Gorman, that the Minutes of the Special and Regular Council Meetings of July 21, 1981, be approved as sVb- mittod' , the motion carried by unanimous voice vote - 4. -' CONSENT CALENDAR President Corica noted there was no Consent Calendar for this meeting. Councilman Sherratt made a motion, seconded by Councilman Gorman, that the resolution designating the Red Cross Building as a Historical Monument be considered out of sequence on the agenda; the motion carried by unanimous voice vote - 4. RESOLUTIONS 81-522 Resolution No. 9596 "Designating the Red Cross Building at 2017 Central Avenue as an Alameda Historical Monument." Councilman Sherratt made a motion, seconded by Councilman Gorman, that the resolu- tion be adopted; the motion carried by the following roll call vote: Ayes: Councilmen Gorman, Sherratt, Stone, and President Corica - 4. Noes: None. Absent: Councilman Diament - 1. President Corica read a Proclamation designating the Red Cross Building as a Historical Monument and presented it to Arline Martin, Chapter Chairman, and Martha Killebrew, Executive Director, of the Alameda Chapter of the Red CroS3, Ms. Martin and Ms. Killebrew expressed appreciation to Council, staff, and the Historical Advisory Commission for their efforts in designating the building as a Historical Monument. WRITTEN COMMUNICATIONS 81-523 From Anne L. Austin, 1539 Walnut Street, requesting a Revocable Encroachment Permit to build a wall on the Lincoln Street side of her property. President Corica noted the Public Works Director recommended granting the Permit, and there were no problems as far as utilities were concerned. Councilman Gorman made a motion, seconded by Councilman Sherratt, that the Permit be granted; the motion carried by unanimous voice vote - 4. August 4, 1981 81-524 From Mr. and Mrs. Basilio Morada, 365 Maitland Drive, requesting Revocable Encroachment Permit to complete fence. President Corica noted that the Public Works Director recommended approval of the Permit, and there was no problem as far as utilities were concerned. Councilman Sherratt made a motion, seconded by Councilman Gorman, that the Permit be granted. Councilman Stone noted the previous request for the Revocable Encroachment Permit had mentioned safety factors, and this request had not. She expressed concern in granting such permits as it was her understanding they had not been approved in the past. President Corica suggested the Council consider a policy that such requests be handled adminiStratiV2ly. On the call for the question for the motion to grant the Revocable Encroachment Permit, the motion carried by unanimous voice vote - 4. After discussion, Councilman Sherratt made a motion, seconded by Councilman Stone, that the Zoning Administrator and Public Works Director prepare a report regarding procedures to administratively handle such requests with the applicant having right to appeal to Council; the motion carried by unanimous voice vote - 4. REPORTS AND RECOMMENDATIONS 81-525 From Chairman of Mayor's Committee for the Handicapped regarding recom- mendations resulting from the Handicapped Awareness Week and Workshop. President Corica noted that the Committee had had a sUcC2Ssful Awareness Week and Workshop and had made several recommendations as a result. Councilman Stone made a motion, seconded by Councilman Sherratt, that the report be accepted and referred to staff for review and report to Council; the motion carried by unanimous voice vote - 4. 81-526 From Chairman of Golf Commission requesting consideration of allocation of funds for capital improvements of golf courses. Councilman Sherratt made a motion, seconded by Councilman Gorman, that the communica- tion be held over for consideration during Final Budget deliberations. Councilman Stone offered an amendment to the motion, accepted by Councilman Sherratt and Councilman Gorman, that alternatives be submitted for correcting the problem with the pump at the Earl Fry Golf Course; the motion, as amended, carried by unanimous voice vote - 4. 81-527 From City Manager concerning use of City staff or outside consultant for organizational study of the Housing Authority. William Trujillo, Chairman of Housing Commission, expressed concerns as to com- plexity of report and time frames involved and recommended City staff prepare the report. August 4, 1981 Wilfred Garfinkle, Member of Housing Commission, requested information regarding obtaining a consultant be forwarded to the Housing Commission and recommended additional proposals be obtained for a consultant. Upon inquiry of President Corica, the City Manager stated that the report being considered on the agenda had been sent to Housing Commissioners and the Executive Director of the Housing Authority. President Corica stated he felt the money proposed for a consultant could be better used to improve Housing Authority Programs and let HUD be the "watchdog" as they do an audit and other organization studies. Councilman Stone noted that HUD would not review City and Housing Authority activities which are related as to cost effectiveness or duplication of efforts and inquired whether hiring of a consultant would be an authorized expenditure of HUD funds. The City Manager stated it was his understanding that it would be an authorized expenditure from both administrative funds received by Housing Authority from Section 8 subsidies and from HCDA Block Grant Funds. He further stated he did not believe the City would be reimbursed from Housing Authority funds for staff work done in -house for such a study. After further discussion, Councilman Gorman stated that he felt it important to obtain abstract recommendations from outside consultant and the matter should go to bid and made a motion, seconded by Councilman Sherratt, that the recommendation of the City Manager that the City and Housing Authority use an outside consultant for the organizational study be approved; the motion carried by the following roll call vote: Ayes: Councilmen Gorman, Sherratt, and Stone - 3. Noes: President Corica - 1. Absent: Councilman Diament - 1. 81 -528 From City Manager regarding filling of certain positions in the Fire and Police Departments. Councilman Gorman made a motion, seconded by Councilman Sherratt, that the recom- mendation of the City Manager to fill the positions be approved and directed staff to study manning of both people and equipment in the Fire Department and report back to Council; the motion carried by unanimous voice vote - 4. 81 -529 From Planning Director requesting that a hearing be scheduled August 18, 1981 regarding proposed amendments to the Tentative Map for Tract 3843, Alameda Marina Village. Councilman Stone made a motion, seconded by Councilman Sherratt, that the hearing date be approved; the motion carried by unanimous voice vote - 4. 81 -530 From Public Works Director recommending acceptance of remaining common area improvements within Tract 3634 (Baywood Village). Councilman Sherratt made a motion, seconded by Councilman Stone, that the recommendation be approved; the motion carried by unanimous voice vote - 4. 81 -531 From Public Works Director recommending extension of time of one year to August 5, 1982, in which to complete improvements for Tract 4270 (Court /Central). Councilman Sherratt made a motion, seconded by Councilman Stone, that the recommendation be approved; the motion carried by unanimous voice vote - 4. August 4, 1981 81-532 From Public Works Director recommending acceptance of improvements in Tract 3883 (Crown Harbor) and authorizing release of bonds. Councilman Sherratt made a motion, seconded by Councilman Stone, that the recom- mendation be approved; the motion carried by unanimous voice vote - 4. FINAL PASSAGE OF ORDINANCES 81-533 Ordinance No. 2064, New Series "Amending the Alameda Municipal Code by amending certain sections relating to Use Permits for off-sale liquor establishments." Councilman Stone made a motion, seconded by Councilman Sherratt, that the ordinance be finally adopted; the motion carried by the following roll call vote: Ayes: Councilmen Gorman, Sherratt, Stone, and President Corica - 4. Noes: None. Absent: Councilman Diament - l. 81-534 Ordinance No. 2065, New Series "An Ordinance of the City of Alameda relating to the construction, operation, regulation and control of Cable Communication Systems within the City's territorial limits and repealing Ordinance No. 2043 N.S. relating to Cable Communications Systems." Councilman Stone made a motion, seconded by Councilman Sherratt, that the ordinance be finally adopted; the motion carried by the following roll call vote: Ayes: Councilmen Gorman, Sherratt, Stone, and President Corica - 4. Noes: None. Absent: Councilman Diament - 1. NEW BUSINESS 81-535 Councilman Stone expressed concern about employees hired at supervisory level who Only meet minimum requirements and suggested the position remain open during the probationary period in order that other persons might apply for the position. President Corica suggested that if the standards are not adequate should look at the standards. Councilman Gorman and Councilman Sherratt expressed concern as to such a policy. No further action was taken on the matter. BILLS 81-536 An Itemized List of Claims, certified by the City Manager as correct, was approved in the amount of S130,929.91 by motion made by Councilman Sherratt, seconded by Councilman Stone and carried by unanimous voice vote - 4. ADJOURNMENT There being no further business to come before the meeting, the Council adjourned at 8:40 p.m. to assemble in regular session on Tuesday, August 18, 1981, at 7:30 p.0. Respectfully submitted, DEEN SPEEG City Clerk August 4, 1981