1980-11-05 Joint CC BOE MinutesJOINT SPECIAL MEETING OF THE CITY COUNCIL AND
BOARD OF EDUCATION OF THE CITY OF ALAMEDA
HELD WEDNESDAY NOVEMBER 5, 1980
The meeting convened at 7 :30 p.m. with City Council President Corica and Board
of Education President Kurlinski presiding.
ROLL CALL: Council: Present: Councilmen Diament, Sherratt, Stone, Tillman,
and President Corica - 5. Absent: None. Board of Education: Present: Directors
Borden, Cummins, Hargraves, and President Kurlinski - 4. Absent: Director Hanna - 1
noted ill. Present: Student Representative Christopher Beall.
City and School Officials Present:
City Manager, J. Bruce Rupp
City Attorney, Carter Stroud
City Clerk, Deen Speegle
City Engineer, Mark Hanna
Assistant City Manager, Robert Wonder
Assistant Superintendent, Business, Charles Tuder
Assistant Superintendent, Education, Dr. Walter Klas
The Notice and Agenda of this Special Meeting is on file in the Office of City Clerk.
Purpose of the Special Meeting was for discussion of Mastick Senior Center Lease,
Bay Farm Island Bridge, Fernside Extension and school properties west of Fernside
Boulevard, Harbor Bay Isle school /park site, Tract 3810, possible closure of
Alameda Avenue, other, and action thereon if desired.
Note: A tape of the meeting in its entirety is on file in the Office of City
Clerk.
80 -793 Mastick Senior Center Lease.
The City Manager noted that the City has an option in the current lease to lease
the entire facility provided it is for Senior Center activities only but that
the City would prefer a new lease which would allow for use of a portion of
the facility for activities compatible with senior programs but not necessarily
senior center activities. He further stated that it was his understanding that
a new lease would have to be approved by unanimous vote of all Members of the
Board of Education.
Assistant Superintendent Tuder stated that was correct.
President Kurlinski stated that Directors Borden and Hargraves had not been
present at the meeting when the lease was discussed and requested their opinion.
Directors Borden and Hargraves stated they were not opposed to the City leasing
the entire facility.
In response to an inquiry from Director Hargraves, the City Manager noted that
the adult education classes were very compatible with senior activities.
President Corica recommended that the City exercise its option in the current
lease to lease the entire facility inasmuch as it has been indicated that a
unanimous vote to approve a new lease could not be obtained from the
Board of Education.
November 5, 1980
Councilman Diament made a motion, seconded by Councilman Sherratt, that the City
exercise its option in the current lease to lease all of the Mastick School
facility.
Assistant Superintendent Tuder stated that the school plans to relocate two portable
classrooms that are currently on the premises and requested clarification as to
whether they could be excluded.
The City Attorney stated that the Council and Board can agree to that interpreta-
tion and exclude those two classrooms from the lease as it now stands.
Councilman Diament offered a substitute motion, seconded by Councilman Sherratt,
that the City exercise its option in the current lease to lease all of the
Mastick School facility, excluding portable classrooms 22 and 23; the motion
carried by unanimous voice vote - 5.
Director Hargraves requested that the matter be handled administratively with
a memorandum to draw up the guidelines.
The City Manager stated that he and the Superintendent of Schools would handle
the matter administratively and keep the Council and School Board informed.
80-794 Bay Farm Island Bridge.
President Corica stated there had been much concern for the safety of pedestrians,
particularly children, using Bay Farm Island Bridge and although there are
future plans for a pedestrian walkway on the westerly side of the bridge, a
barrier is needed immediately for safety. He further stated that the City
Engineer had developed a proposal for a temporary barrier on the east side
of the bridge which would cost approximately $50,000 and suggested funding
through a "community project" with perhaps the City and School District furnish-
ing $10,000 each to get the drive started immediately. He also noted that a
letter had been received from Wayne Peace, Alameda Federal Savings and Loan
Association, pledging $1,000 for the bridge protection.
Councilman Sherratt stated he spoke with Oscar Barry today, and he had indicated
the Board of Directors of Harbor Bay Isle Associates would have a meeting tomorrow
and would be willing to donate the $50,000.
Oscar Barry, representing Harbor Bay Isle Associates, stated that if the Council
would submit a formal request for funding for the railing, he would be happy
to submit it to the Board of Directors and felt reasonably sure the response
would be favorable. He requested the City indicate that if the railing is
not installed that Harbor Bay Isle would not be held to the commitment.
Councilman Diament made a motion, seconded by Councilman Stone, that a request
for the funding for a temporary railing on the Bay Farm Island Bridge be submitted
to the Harbor Bay Isle Associates Board of Directors with the understanding
if another solution is found, the money would not be committed; the motion
carried by unanimous voice vote - 5.
President Corica recommended that the Council, Board of Education, parents,
and P.T.A. groups write letters to the State Legislators and CALTRANS urging
immediate action in installing a safety rail on the Bay Farm Island Bridge.
November 5, 1980
The following persons spoke in support of installation of a safety railing
on the Bay Farm Island Bridge:
Lori Nolthenius, 920 Versailles
Lola Brown
Wendy Marianni
Councilman Sherratt made a motion, seconded by Councilman Diament, that the
City Council send a communication to CALTRANS outlining and expressing support
for the City Engineer's proposed plan for a temporary railing on the Bay Farm
Island Bridge and recommended that P.T.A. groups circulate petitions in support
of the plan and forward to CALTRANS; the motion carried by unanimous voice
vote - 5.
Councilman Tillman requested information on the proposed design for the railing
and suggested P.T.A. groups might also be interested.
Director Hargraves made a motion, seconded by Director Cummins, that the Board
of Education do everything possible to assist in getting the proposed railing
installed, including writing letters to CALTRANS and helping with the cost;
the motion carried by the following roll call vote: Ayes: Directors Borden,
Cummins, Hargraves,and President Kurlinski - 4. Noes: None. Absent: Director
Hanna - 1.
80-795 Fernside Extension and school properties west of Fernside Boulevard.
The City Manager stated it was his understanding questions had been raised
regarding the value of the properties in question and whether any monies re-
ceived by the School District for the properties would have to be returned
to the State.
Director Borden inquired whether the money would have to be returned to the
State.
Assistant Superintendent Tuder responded that he had discussed that issue today
With officials in Sacramento and the money would have to be returned to the
State because of the loan.
The City Attorney stated that the School Board did not own the property in
the usual sense of ownership as the land is an old dedicated street and probably
of little value. He futher stated it would be reasonable for the School District
to decide the value of the property,or a quit claim deed could be issued for
the property.
Director Borden stated she was not prepared to make a decision at this time
and wished to pursue the legal issues further.
President Corica recommended legal concerns be investigated as it appeared
DO determination could be made at this time.
Director Hargraves requested the Board be furnished copies of the Fernside
Extension Environmental Impact Report when it is available.
80-796 Harbor Bay Isle school/park site, Tract 3810.
November 5, 1980
The City Manager stated that the Council had adopted a policy which involved
exchange and dedication of the park /school site in Tract 3810 for the shoreline
park with the understanding that the City would hold a seven -year option on
the park /school site, at today's appraised market value, in the event it becomes
necessary that a school be built.
President Kurlinski stated a school could not be built in Tract 4500 because
of State criteria relating to noise levels.
Councilman Sherratt stated it would be his idea to maintain the option in Tract
3810 for seven years to protect that interest, and the City could then receive
six acres in the industrial site for a park.
Director Hargraves inquired whether the City was committed to budget for the
next seven years to have the money available to purchase the property.
The City Manager stated that the Tentative Map for Tract 4500 should be completed
by March, 1981, and the appraisal on the property would be obtained at that
time. He further stated that the City would be checking school population through-
out the seven years and would get a feel for budget needs as time progresses.
President Corica recommended that the appraisal on the property be obtained
as soon as possible.
Councilman Stone stated that it was her understanding when the Council action
was taken that when the School District substantiated the need for the school
site, the School Board and Council would address funding through the Dwelling
Unit Tax, surplus property, and other entities within the City.
Director Borden requested a written communication to clarify whether the surplus
property referred to would be property owned by the City or the School District.
President Hargraves requested that the record show that when the allocation
for the school /park site was originally discussed it was not known whether
it would be for an elementary school or a middle school and that a middle school
could not be placed on the site unless in conjunction with the City's proposed
four -acre park.
Director Borden requested that it become a matter of record that the area designated
in Tract 3810 is the only acceptable site for any public school.
President Corica stated that although the City would not budget at this time,
if a school is needed, the City would purchase the property,and perhaps it
would be funded from Dwelling Unit Tax funds or perhaps some arrangement could
be made with the developer.
80 -797 Possible Closure of Alameda Avenue.
Councilman Sherratt stated that as a point of clarification, the plan would
not be for a barrier but for a deadend and parking spaces, and the street would
not be closed.
Councilman Sherratt made a motion, seconded by Councilman Diament, that staff
be directed to work with the School District in formulating that plan; the
motion carried by unanimous voice vote - 5.
November 5, 1980
Other Business
80-798 President Corica referred to the archway in City Hall which the
City Engineer had cut through a 24-inch masonry wall for approximately $2,000
and noted this information might be useful in installation of the Patton
Gymnasium door.
80-799 President Kurlinski inquired whether anyone wished to comment on zoning
variances relating to Historic Alameda High School at 400 Grand Street.
Director Hargraves commented that he agreed with rejection of the previous
zoning variance request and that if the School District requests a future variance,
he would hope it would be for a specific use which the neighbors would find
more acceptable.
ADJOURNMENT
There being no further business to come before the meeting, the Council and
Board of Education meeting adjourned at 10:10 p.m.
Councilman Sherratt made a motion, seconded by Councilman Diament, that the
Council adjourn to an Executive Session for discussion of personnel and litigation
matters; the motion carried by unanimous voice vote - 5.
At the conclusion of discussion, it was determined that no action would be
taken at this time.
There being no further business to come before the Council, the Special Meeting
adjourned at 10:35 p.m.
Respectfully submitted,
DEEN SPEEGLE
City Clerk
November 5, 1980