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1961-08 15 Regular CC Minutes3 2 REGULAR MEETING OF THE COUNCIL OF THE CITY OF ALAMEDA HELD TUESDAY EVENING, AUGUST 15, - - - - - - - 1961 The meeting convened at 7:30 o'clock p.m. with President Collischonn presiding. The Pledge of Allegiance was led by Councilman Schacht and was followed by an inspiring Invocation delivered by The Reverend Mr. C. Edgar Manherz, Pastor of First Methodist Church. ROLL CALL: The roll was called and Councilman Dungan, Godfrey, McCall, Schacht and President Collischonn, (5), were noted present. Absent: None. MINUTES: 1. The minutes of the special and regular meetings held August 1, 1961, were approved as transcribed. WRITTEN COMMUNICATIONS: 2. From Mr. Frank Gottstein, 731 Haight Avenue, submitting certain suggestions with regard to the correction of traffic conditions in the City. Mr. Gottstein asked for permission to speak on this subject when the Traffic Survey Report came up for discussion later in the meeting. ORAL COMMUNICATIONS: r 3:1 Mr. G. N. Pope, 1820 Bay Street, raised several questions with regard to discrepancies in the printed copies of the tentative Budget for 1961 -62. Mr. Weller explained certain points concerning the financial set up of the City and the budgeting system. HEARINGS: 4�. The matter was called up pertaining to an Appeal from the decision of the Planning Board to deny the requested one -foot variance in the side yard area of the property known as 2034 Lincoln Avenue, for the construction of a laundry room. Mr. Annibale referred to the criteria set forth in Section 11- 161(b) of the Zoning Ordinance as the basis for the Council's consideration. Upon inquiry, there were no opponents to the question and the President thereupon declared the Hearing closed. Councilman Schacht then moved the Appeal be granted and said variance be allowed. The motion was seconded by Councilman Dungan and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. It was pointed out the Council has been confronted many times with Appeals from the decisions of the Planning Board with regard to variances through its strict interpretation of the provisions of the Zoning Ordinance (Portion of Sec. 11 -161). It was felt the Planning Board should be directed'to proceed immediately with the preparation of recommendations for suitable amendment to said ordinance which would permit reasonable latitude and discretion in taking action on such applications at the Planning Board level. Councilman McCall made a motion to this effect which was seconded by Councilman Godfrey and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. REPORTS OF OFFICERS, BOARDS, ETCETERA: 5\1 From.City Manager, recommending contract be awarded to Gallagher and Burk, Inc., low bidder, for the project of Repairing Gutters with Asphalt Concrete at the total cost of $6,132. Councilman Godfrey moved the recommendation be adopted; that contract be awarded to,the designated firm for the specified project at the price quoted. The motion was seconded by Councilman Schacht and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 6. From City Manager, requesting the consent of the Council to employ Dames & Moore to make certain soil studies in connection with Encinal High School swimming facility. Also, requesting authorization to charge all expenses of this project to the City Capital Outlay Fund, with reimbursements from the School District to be deposited therein. Councilman Godfrey moved the requested consent and authorization, respectively, be granted and the City Manager proceed accordingly. The motion was seconded by Councilman Schacht and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 7. From Civil Service Board, signed by Mr. William C. Brock, President, requesting that the number of members on said Board be increased from five to seven, as soon as feasible through a Charter amendment. The request was noted and the letter referred to the file for further consideration at the proper time. The question was raised concerning when recommendations might be expected from the City Manager and City Attorney covering other proposed Charter amendments or a complete Charter revision, as has been suggested. The President stated he planned to call a special meeting of the Council in September to discuss this issue and to first determine upon the method to pursue from the procedures available. 8; From Planning Board, signed by the Secretary, recommending approval, subject to all stipulations of the City Engineer in his report of August 4, 1961, of the Property Division Map of Lot 5B, Block 2, Tract No. 1866, South Shore Unit No. 1, filed by South Shore Land Co. Councilman Godfrey moved the Property Division Map of the specified area be approved as recommended. The motion was seconded by Councilman Schacht and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. yi 9. From Planning Board, signed by the Secretary, recommending Ordinance No. 1277, New Series, be amended as set forth concerning the removal of certain limitations on the number of dwelling units per lot and the number of dwelling units in any one building on a lot in the R-4 and R-5 Residential Districts. The Hearing on this matter was set for the next Council meeting to be held on September 5, 1961. 10.'1 From City Manager, concurring with the recommendation of the Civil Service Board to employ the firm of Griffenhagen-Kroeger, Inc. to make a survey of personnel classifications, salary and fringe benefits at the approximate cost of $3,850. - and requesting authorization to execute the necessary agreement. Councilman Godfrey moved the request be granted and the City Manager be authorized to execute said agreement. The motion was seconded by Councilman Schacht and carried on the following roll call vote. Ayes: Five. Noes: None. Absent: None. UNFINISHED BUSINESS: 11. V The matter was presented concerning approval of the revised contract in connection with the construction of swimming facilities at Encinal High School. Councilman Godfrey moved the Council approve the retention of Mr. August E. Waegemann as Designer for the Encinal High School Project under the terms and conditions set forth in the revised contract - that the City Manager be authorized to execute said document and the Council rescind its previous action in this matter. The motion was seconded by Councilman McCall and on roll call carried by the following vote. Ayes: Councilmen Dungan, Godfrey, McCall and President Collischonn None. (4). Noes: Councilman Schacht, (1). Absent: There being no objections, the resolution relative to this subject was introduced at this time by Councilman McCall, who moved its adoption: "Resolution No. 6263 Authorizing Execution of Agreement with Alameda Unified School District, Relating to Architectural And/Or Design Fees, Etcetera (Encinal High School Swim Pool Project)." The motion was seconded by Councilman Dungan and on roll call carried by the following vote. Ayes: Councilmen Dungan, Godfrey, McCall and President Collischonn, (4). Noes: Councilman Schacht, (1). Absent: None. NEW BUSINESS: 12Y The item was submitted with regard to the appointment of members of the Redevelopment Agency of the City of Alameda by the Mayor, with the consent of the Council. The following names were then presented with their respective terms of office: Messrs. Marshall S. Pease, four years; Chester R. Bartalini, four years; Sidney A. Haag, three years; Armitte Kimbrough, two years and James A. Wiley, Jr. one year. Councilman Schacht moved the appointment of the members and terms of office as designated by the Mayor be confirmed by the Council. The motion was seconded by Councilman McCall and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. The Mayor then appointed Mr. Marshall S. Pease to serve as Chairman of the Redevelopment Agency of the City of Alameda for the remainder of this calendar year. 13. A request was received from the Social Service Board for a joint meeting with the Council at its convenience to discuss the future operation of the work of the Board. The City Clerk was asked to inform the Board that the Council would like to defer setting a definite date for such a meeting until after the vacation period in order that all Councilmen may be present to decide upon the question. RESOLUTIONS: 14. The following resolution was introduced by Councilman Schacht, who moved its adoption: "Resolution No. 6264 Adopting Standards for Street Lighting Electroliers." The motion to adopt said resolution was seconded by Councilman.Godfrey and carried on the following roll call vote. Ayes: Five. Noes: None. Absent: None. 15. The following resolution was introduced by Councilman Schacht, who moved its adoption: "Resolution No. 6265 Adopting Specifications for Furnishing to the City One (1) New, Latest Model, Motor Driven Power Mower With 76-inch Cutting Width, for Park Department, Calling for Bids and Directing City Clerk to Advertise Same." The motion to adopt said resolution was seconded by Councilman Godfrey and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. The President thereupon declared all of the foregoing resolutions duly adopted. ORDINANCES FOR PASSAGE: 17. "Ordinance No. 1382, New Series An Ordinance Reclassifying and Rezoning Certain Property Within the City of Alameda by Amending Zoning Ordinance No. 1277, New Series." (1916 Webster Street) Councilman McCall moved the ordinance be passed as submitted. The motion was seconded by Councilman Schacht and carried by the following roll call vote. Ayes: Five. Noes: None. Absent: None. 18. "Ordinance No. 1383, New Series An Ordinance Reclassifying and Rezoning Certain Property Within the City of Alameda by Amending Ordinance No. 1277, New Series." (Area bounded roughly by Oak Street, Lincoln Avenue, Tilden Way and extending northerly to the Estuary)" Councilman McCall moved the ordinance be passed as submitted. The motion was seconded by Councilman Schacht and carried by the following roll call vote. Ayes: Five. Noes: None. Absent: None. 19. "Ordinance No. 1384, New Series An Ordinance Authorizing the Conveyance by Quitclaim Deed of a Certain City-owned Easement to South Shore Land Co., a Nevada Corporation." Councilman McCall moved the ordinance be passed as submitted. The motion was seconded by Councilman Schacht and carried by the following roll call vote. Ayes: Five. Noes: None. Absent: None. FILING: 20. Specifications No. MS 8-61-13 - Power Mower for Park Department. 21. Specifications No. PW 8-61-13 - Street Resurfacing Project. 22. Financial Statement - Bureau of Electricity, as of June 30, 1961. Verified by Hackleman and Larzelere. 23. Annual Report - Bureau of Electricity - Year Ended June 30, 1961. 24. Agreement - Between City and August E. Waegemann and Bruce E. Heiser - Encinal High School Swimming Pools. 25. Agreement - Between City and Alameda Unified School District - Encinal High School Swimming Pools. BILLS: 26. An itemized List of Claims against the City of Alameda and the Departments thereof, in the total amount of $17,910.87, was presented to the Council at this meeting. The List was accompanied by certification from the City Manager that the Claims shown were correct. Councilman Schacht moved the bills as itemized in the list of Claims filed with the City Clerk on August 15, 1961, and presented to the Council at this time, be allowed and paid. The motion was seconded by Councilman Godfrey and carried on the following roll call vote. Ayes: Five. Noes: None. Absent: None. 27. At this point, the Council entered into further discussion with Messrs. Henry K. Evans, Manager, Western Division, and Sheldon Rice, representatives of Wilbur Smith and Associates, with regard to its Traffic Survey Report. The matter had been laid over at the last meeting in order that the Councilmen might more thoroughly review said report and submit questions. Mr. Gottstein also reiterated and emphasized the several suggestions submitted in his letter and voiced his thinking on the subject in general. Following the question and answer period, Councilman McCall moved the Council accept the Traffic Survey Report as submitted by Wilbur Smith and Associates through their representatives, Messrs. Evans and Rice, and set up the recommended five-year priority program with the Council and Staff having the responsibility of carrying out as quickly as possible those phases which appear advisable in their own best judgment. The motion was seconded by Councilman Schacht. Speaking on the question, Councilman Godfrey felt the word "accept" should not be used as it implied that the City is automatically going to proceed with all of the recommendations contained in the report. With the consent of his second, Councilman McCall then withdrew his motion. Councilman Godfrey there- upon moved that Wilbur Smith and Associates be thanked for its very excellent, comprehensive Traffic Survey Report and the firm be informed that its contract has been satisfactoOly completed. The motion was seconded by Councilman McCall and carried on the following roll call vote. Ayes: Five. Noes: None, Absent: None. Councilman Godfrey then suggested the City Engineer, through the City Manager, utilize the report of Wilbur Smith and Associates as a basis for priority in any recommendations to be submitted to the Council with regard to traffic conditions. 28. Councilman McCall broached the subject of the City's position concerning the operation of the City of Oakland's Fireboat along the Estuary. He said he understood that all tugboats are equipped for fire fighting and would respond upon a certain signal to assist a local Fire Department. It was also suggested that, perhaps, the Fireboat could be stationed at Government Island and manned by the Coast Guard recruits who are being trained there. Councilman McCall felt these ideas should be investigated by the City Manager, who was then asked to do so. ADJOURNMENT: 29. There being no further business to come before the meeting, the Council adjourned - to assemble in regular session on Tuesday evening, September 5, 1961, at 7:30 o'clock. Respectfully submit d,