1995-08-02 ARRA PacketAGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
Alameda High School Cafeteria
West Wing
Corner of Central Avenue and Walnut Street
Alameda, CA
Wednesday, August 2, 1995
5:30 p.m.
IF YOU WISH TO ADDRESS THE AUTHORITY:
1) Please file a speaker's slip with the Secretary, and upon recognition by the Chair, approach
the rostrum and state your name. Speakers are limited to three (3) minutes per item.
2) Lengthy testimony should be submitted in writing and only a summary of pertinent points
presented verbally.
3) Applause, signs or demonstrations are prohibited during Authority meetings.
ROLL CALL
A. Approval of Minutes - Regular Meeting of June 28,1995
B. Approval of Minutes - Special Meeting of June 28,1995
II. AGENDA ITEMS
A. Report from the Executive Director Recommending that the Alameda Reuse and Redevelopment
Authority (ARRA) Approve in Concept an ARRA Budget Amendment to the Office of Economic
Adjustment from November 1995 to January 1996 Through the Completion of the Reuse Planning for
the Alameda Naval Air Station (NAS) and the Alameda Fleet Industrial Supply Center (FISC).
B. Report From the General Counsel Regarding Policy Guidelines for Proxies.
C. Discussion and Action (if any) on a Resolution Amending Resolution No. 001 -A Establishing Rules
and Procedures for Alameda Reuse and Redevelopment Authority Meetings by Amending the Order
of Business and the Character of Minutes Kept.
III. ORAL REPORTS
A. Oral Report from the Chair of the Base Reuse Advisory Group (BRAG) Updating the Reuse Authority
on BRAG Activities.
B. Oral Reports from the Executive Director on Current ARRA Matters.
IV. ORAL COMMUNICATIONS, NON-AGENDA (PUBLIC COMMENT)
(Any person may address the Governing Body in regard to any matter over which the Governing Body has
jurisdiction or of which it may take cognizance, that is not on the agenda.)
V. COMMUNICATIONS FROM GOVERNING BODY
VI. ADJOURNMENT
Note:
* Sign language interpreters will be available on request. Please contact Margaret Ensley, ARRA
Secretary, at 263 -2870 at least 72 hours before the meeting to request an interpreter.
* Accessible seating for persons with disabilities (including those using wheelchairs) is available.
* Minutes of the meeting are available in enlarged print.
* Audio Tapes of the meeting are available upon request.
MINUTES
OF THE
REGULAR MEETING
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, June 28, 1995
5:30 p.m.
The meeting convened at 5:42 p.m. with Vice -Chair Swanson presiding.
I. ROLL CALL: Present: Mayor Ralph Appezzato, City of Alameda (arrived at 5:45
p.m.); Councilman "Lil" Arnerich, City of Alameda (left at 6:40 p.m.
being replaced by Alternate Tony Daysog); Councilmember Henry
Chang, Jr., City of Oakland; Mayor Ellen Corbett, City of San
Leandro (arrived at 6:15 p.m.); Councilmember Albert DeWitt, City
of Alameda; Supervisor Wilma Chan, Alameda County Board of
Supervisors, District 3 (left at 6:40 p.m. being replaced by Alternate
Mark Friedman, Alameda County Board of Supervisors, District 3);
Councilmember Karin Lucas, City of Alameda; Vice -Mayor Charles
Mannix, City of Alameda; Vice -Chair Sandre Swanson, District
Director, 9th Congressional District; Ex- officio Member Lee Perez,
Base Reuse Advisory Group; Ex- officio Member Gail Greely,
Alameda Unified School District.
A. Approval of Minutes - Regular Meeting of May 3, 1995.
Vice -Mayor Mannix moved and Councilmember DeWitt seconded a motion that the
minutes be approved. The motion was carried with one abstention (Councilman
Arnerich).
B. Approval of Minutes - Regular Meeting of June 7, 1995.
Vice -Mayor Mannix moved and Councilmember DeWitt seconded a motion that the
minutes be approved. The motion was carried with one abstention (Councilman
Arnerich).
In order to accommodate late arrivals by Mayor Appezzato, Mayor Corbett, and Supervisor Chan,
Vice -Chair Swanson began the meeting with Oral Reports.
1
III. ORAL REPORTS (out of order):
A. Oral Report from the Chair of the Base Reuse Advisory Group (BRAG) Updating the
Reuse Authority on BRAG Activities.
Lee Perez, Chair of the BRAG, gave an update on BRAG activities including forming
new relationships with the new Executive Director, public conveyance requests, July
4 parade float, and additional public meetings.
II. AGENDA ITEMS :
G. (Out of Order) - Report by the Executive Director Recommending that the Alameda
Reuse and Redevelopment Authori0 Members Receive Compensation in the Amount
of $100 Per Meeting to be Funded by Each Member's Own Jurisdictional Entity
Providing the Member's Jurisdiction has the Available Resources to Pay for the
Meeting Compensation.
Speakers:
Mr. Don Roberts stated that it was appalling that Councilmember Lucas had
requested that this item be placed on the agenda in light of the fact that the voters of
Alameda had already voted overwhelmingly against a pay increase for
Councilmembers and stated that this should not happen.
After a short presentation by the Executive Director and discussion by Members, a
motion was made by Councilmember DeWitt and seconded by Councilmember Lucas
to accept the report by staff and take no action.
A. Report by the Executive Director Recommending Endorsement of the Community
Reuse Plan Goals and Objectives.
Speakers:
Neal Patrick Sweeney, resident of Alameda, stated that every ethnic language media
should be informed of all ARRA activities in order to receive as many proposals as
possible and that a report should be created for other bases to use of rejected
proposals.
Tony Daysog, resident of Alameda, stated that we need to explicitly address the
needs of the disadvantaged communities expressing their concerns through the Reuse
Plan.
2
Bill Smith, of Bases Commercialization Bureau, stated that if the ARRA applies, they
could be a part of the Recycling Development Zone.
After a short presentation by Planner Paul Tuttle and a brief discussion by Members,
a motion was made by Councilmember DeWitt and seconded by Vice -Mayor Mannix
to endorse the Community Reuse Plan Goals and Objectives and carried by a
unanimous voice vote.
B. Report by the Executive Director Recommending Endorsement of the Alternative
Plans Evaluation Criteria.
Speakers:
Ann Mitchum, of Bases Commercialization Bureau, stated that in terms of public
conveyances, we should look at non - profit organizations which have their own money
as opposed to public conveyances and stated that she was in favor of the Alternative
Plans Evaluation Criteria.
After a short presentation by Planner Paul Tuttle and a brief discussion by Members,
a motion was made by Vice -Mayor Mannix to endorse the Alternative Plan
Evaluation Criteria. The motion was seconded by Councilman Arnerich and passed
by a unanimous voice vote.
Executive Director Kay Smith then requested that the next four (4) action items from the
regular meeting and (1) action item from the special meeting be taken into consideration as
a "whole ", approving beneficial conveyance requests in concept only. This would include
Item E -F and Special Meeting Agenda Item II. A and would involve only one action for all
five (5) items.
Councilman Arnerich was replaced at this point by his Alternate, Tony Daysog:
ITEMS INCLUDED IN ACTION:
C. Report by the Executive Director Recommending Endorsement in Concept of the
Alameda Unified School District (AULD) Beneficial Conveyance Request Proposal.
D. Report by the Executive Director Recommending Endorsement in Concept of the Pan
Pacific Beneficial Conveyance Request Proposal.
E. Report by the Executive Director Recommending Endorsement in Concept of the
Conservation Science Institute (CSI) Beneficial Conveyance Request Proposal.
3
ITEMS INCLUDED IN ACTION: (Continued)
F. Report by the Executive Director Recommending Endorsement in Concept of the Alameda
Naval Air Museum Beneficial Conveyance Request Proposal.
SPECIAL MEETING AGENDA: ITEM HA
Report from the Executive Director Recommending Endorsement in Concept of the
Joint Alameda Recreation and Park Department, Alameda Unified School District
(A USD), and East Bay Regional Park District (EBRPD) Beneficial Conveyance
Request Proposal for Alameda Naval Air Station.
After a brief presentation by Paul Tuttle, Planner, he requested that the Authority
endorse, in concept, the five beneficial conveyance request proposals as listed above.
Speakers:
Ann Mitchum, of Bases Commercialization Bureau stated that she agreed with Vice -
Chair Swanson and that they key word that needs to be remembered is "leasing ".
Bill Smith, of Bases Commercialization Bureau, stated that non - profit organizations
should also be considered beyond the July 15 deadline.
Barbara Baack, representing the Alameda Naval Air Museum being proposed as a
public beneficial conveyance, stated that there is enough room on the base to be used
for the public good by offering a museum.
Richard Nevelin, a Hornet volunteer and displaced base worker, stated that he
supports the museum proposal.
After lengthy discussion by Authority Members and concerns expressed regarding the
CSI Proposal, a motion was made by Vice -Mayor Mannix to endorse, in concept, all
five. proposals. The motion was seconded by Alternate Mark Friedman and carried
by a voice vote (6-2) with abstentions for CSI endorsement by Councilmember Lucas
and Councilmember DeWitt.
Secretary notes that at 8:00 p.m. a Quorum was no longer present.
III. ORAL REPORTS:
B. (Out of Order) - Oral Report from the Executive Director Regarding:
The Executive Director reported on the following items:
4
1) The Consultant Planning Schedule (Timelines) and Critical Decision
Dates;
2) The Proposed Change in ARRA Meeting Date of October 5, 1995;
3) The Proposed Marketing Plan Strategy;
4) The Status of the NAS Forced Sewer Main Improvement Project;
5) The Public Benefit Conveyance Proposals and Process Presentation
on July 13;
6) Current Lease Negotiations;
7) ARRA Staff Changes and Additions.
IV ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
Speakers:
AnnMitchum, of Bases Commercialization Bureau, stated that a combination needs
to be created of non - profit and for -profit organizations for the Alameda Naval Air
Station Reuse Plan.
Neal Patrick Sweeney, resident of Alameda, stated that proposals are being made in
spite of the toxic cleanup problems and stated that he was declaring war on the
Alameda Naval Air Station toxic cleanup problem.
Richard Nevelin, Save the Hornet Volunteer, thanked Mayor Appezzato for
mentioning the base worker in the criteria section and stated that it should also include
the displaced workers who are off base as well as those on base.
Bill Smith, of Bases Commercialization Bureau, stated that he tries to get involved
in everything he can in terms of public contribution.
V. COltIMUNICATIONS FROM GOVERNING BODY:
VI. ADJOURNMENT:
The meeting was adjourned by Chair Appezzato at 8:02 P.M.
Respectfully submitted,
Elizabeth Brydon
Secretary
5
MINUTES
OF THE
SPECIAL MEETING
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, June 28, 1995
6:00 p.m.
The meeting convened at 5:42 p.m. with Vice -Chair Swanson presiding.
L ROLL CALL: Present: Mayor Ralph Appezzato, City of Alameda (arrived at 5:45
p.m.); Councilman "Lil" Arnerich, City of Alameda (left at 6:40 p.m.
being replaced by Alternate Tony Daysog); Councilmember Henry
Chang, Jr., City of Oakland; Mayor Ellen Corbett, City of San
Leandro (arrived at 6:15 p.m.); Councilmember Albert DeWitt, City
of Alameda; Supervisor Wilma Chan, Alameda County Board of
Supervisors, District 3 (left at 6:40 p.m. being replaced by Alternate
Mark Friedman, Alameda County Board of Supervisors, District 3);
Councilmember Karin Lucas, City of Alameda; Vice -Mayor Charles
Mannix, City of Alameda; Vice -Chair Sandre Swanson, District
Director, 9th Congressional District; Ex- officio Member Lee Perez,
Base Reuse Advisory Group; Ex- officio Member Gail Greely,
Alameda Unified School District.
. II. AGENDA ITEMS:
A. Report from the Executive Director Recommending Endorsement in Concept of the
Joint Alameda Recreation and Park Department, Alameda Unified School District
(A USD), and East Bay Regional Park District (EBRPD) Beneficial Conveyance
Request Proposal for Alameda Naval Air Station.
Executive Director, Kay Miller, requested at the Regular Meeting held prior to the
Special Meeting, that the four (4) action items from the regular meeting and (1)
action item from the special meeting be taken into consideration as a "whole ",
approving beneficial conveyance requests in concept only. This would include Item
E -F and Special Meeting Agenda Item II. A and would involve only one action for all
five (5) items.
Councilman Arnerich was replaced at this point by his Alternate, Tony Daysog.
1
ITEMS INCLUDED IN ACTION:
C. Report by the Executive Director Recommending Endorsement in Concept of the
Alameda Unified School District (A USD) Beneficial Conveyance Request Proposal.
D. Report by the Executive Director Recommending Endorsement in Concept of the Pan
Pacific Beneficial Conveyance Request Proposal.
E. Report by the Executive Director Recommending Endorsement in Concept of the
Conservation Science Institute (CSI) Beneficial Conveyance Request Proposal.
F. Report by the Executive Director Recommending Endorsement in Concept of the
Alameda Naval Air Museum Beneficial Conveyance Request Proposal.
SPECIAL MEETING AGENDA: ITEM ILA
Report from the Executive Director Recommending Endorsement in Concept of the
Joint Alameda Recreation and Park Department, Alameda Unified School District
(A USD), and East Bay Regional Park District (EBRPD) Beneficial Conveyance
Request Proposal for Alameda Naval Air Station.
After a brief presentation by Planner, Paul Tuttle, he requested that the Authority
endorse, in concept, the five beneficial conveyance request proposals as listed above.
Speakers:
AnnMitchum, of Bases Commercialization Bureau stated that she agreed with Vice -
Chair Swanson and that they key word that needs to be remembered is "leasing ".
Bill Smith, of Bases Commercialization Bureau, stated that non -profit organizations
should also be considered beyond the July 15 deadline.
Barbara Baack, representing the Alameda Naval Air Museum being proposed as a
public beneficial conveyance, stated that there is enough room on the base to be used
for the public good by offering a museum.
Richard Nevelin, a Hornet volunteer and displaced base worker, stated that he
supports the museum proposal.
After lengthy discussion by Authority Members and concerns expressed regarding the
CSI Proposal, a motion was made by Vice -Mayor Mannix to endorse, in concept, all
five proposals. The motion was seconded by Alternate Mark Friedman and carried
2
by a voice vote (6 -2) with abstentions for CSI endorsement by Councilmember Lucas
and Councilmember DeWitt.
HL ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT):
THESE ARE THE SAME SPEAKERS LISTED IN REGULAR MEETING MINUTES:
Speakers:
Ann Mitchum, of Bases Commercialization Bureau, stated that a combination needs to be
created of non - profit and for - profit organizations for the Alameda Naval Air Station Reuse
Plan.
Neal Patrick Sweeney, resident of Alameda, stated that proposals are being made in spite of
the toxic cleanup problems and stated that he was declaring war on the Alameda Naval Air
Station toxic cleanup problem.
RichardNevelin, Save the Hornet Volunteer, thanked Mayor Appezzato for mentioning the
base worker in the criteria section and stated that it should also include the displaced workers
who are off base as well as those on base.
Bill Smith, of Bases Commercialization Bureau, stated that he tries to get involved in
everything he can in terms of public contribution.
V. COMMUNICATIONS FROM GOVERNING BODY ::
VL ADJOURNMENT:
The meeting was adjourned by Chair Appezzato at 8:02 P.M.
Respectfully submitted,
6400 ?i
Elizabeth Brydon
Secretary
3
Alameda Reuse and Redevelopment Authority
Inter -Office Memorandum
July 26, 1995
TO: Honorable Members of the Alameda Reuse and Redevelopment Authority
FROM: Kay Miller, Executive Director
SUBJ: Report from the Executive Director Recommending that the Alameda Reuse and
Redevelopment 'Authority (ARRA) Approve in Concept an ARRA Budget
Amendment to the Office of Economic Adjustment from November 1995 to January
1996 Through the Completion of the Reuse Planning for the Alameda Naval Air
Station (NAS) and the Alameda Fleet Industrial Supply Center (FISC)
Background •
The City of Alameda endorsed inclusion of the Fleet Supply Industrial Center (FISC),
Alameda Facility /Annex on the BRAC 95 base closure list. The Alameda Reuse and Redevelopment
Authority (ARRA) also endorsed reuse planning for FISC to come under the jurisdiction and control
of the ARRA. It was the ARRA' s desire to incorporate reuse planning for FISC with the reuse
planning for the Alameda Naval Air Station (NAS). Originally the Community Reuse Plan for NAS
Alameda was to be completed by December 1995; however, due to the imposition of the homeless
screening process as required by the Base Closure Community Redevelopment and Homeless
Assistance Act of 1994, the schedule for completion of the NAS Community Reuse Plan has been
revised to January 1996.
The ARRA staff is requesting that the Office of Economic Adjustment (OEA) consider a
proposed budget amendment to incorporate reuse planning expenses for FISC with reuse planning
for NAS Alameda and to extend the current ARRA grant /fiscal year from October 31, 1995 through
January 31, 1996. At that time the ARRA will have completed the Community, Reuse Plan for both
NAS and FISC for submission to the Navy. In February 1996 the ARRA will begin the
implementation and detailed planning phase for both NAS and FISC.
Discussion /Analysis
The current ARRA fiscal year ends October 31, 1995. This proposed budget amendment
proposes adding funds for the reuse planning for FISC to be completed in conjunction with the reuse
planning for NAS. The budget amendment also proposes extending the current OEA grant through
the end of January 1996 when the reuse plan for NAS and FISC will be completed for submittal to
the Navy. Beginning in February 1996, the ARRA would then logically commence a new phase of
implementation and detailed planning for NAS and FISC. The ARRA will consider and submit an
OEA planning grant budget later this Fall for the next fiscal year to begin February 1,1996.
The following is a synopsis of the proposed grant items to be included in the grant extension
for the ARRA through January 1996, and to incorporate reuse planning activity for FISC.
Honorable Members of the
Alameda Reuse and Redevelopment Authority
Page 2
July 26, 1995
ARRA PERSONNEL AND OFFICE EXPENSES NOVEMBER 1995 TO JANUARY 1996:
• Staff (Including Management Analyst and Secretary/Receptionist)
O Office Expenses
O Travel
▪ Administrative Services (Temporary Clerical and Accounting Only)
O Community Participation Expenses for FISC Through January 1996
EDAW PLANNING FOR NOVEMBER, DECEMBER AND NOW JANUARY 1996:
O Scope of Work and Budget for November and December already approved by OEA last
year
O Additional expense of public meetings and subsequent work products through January
1996
BUDGET AMENDMENTS TO EXISTING NAS 1994/95 FISCAL YEAR GRANT:
O CB Commercial (Work Already Completed and Approved by OEA)
O ARRA Insurance
O ARRA's IRS Filing
O Homeless Legal Notices
O Copier Repair Service Contract
O EDAW
• Additional time /work to incorporate results of special meetings (i.e., Charette)
FISC REUSE PLANNING CONSULTANT BUDGET (September 1995 Through January 1996):
O Conditions and Trends Report
• Social and Economic Analysis
• Physical and Infrastructure Systems (Building Survey)
• Environmental and Regulatory Analysis
O Integration of FISC into Draft NAS Community Reuse Plan
O Preparation of FISC Component into Final NAS Community Reuse Plan
ADDITIONAL NAS CONSULTANT ACTIVITY THRU JANUARY 1996:
O Environmental Consultant
• All the environmental parties interested in securing the entire 950 acres for the Least
Tern have their attorneys and technical experts in meetings and negotiations with U.S.
Honorable Members of the
Alameda Reuse and Redevelopment Authority
Page 3
July 26, 1995
Fish and Wildlife over NAS Alameda. The ARRA staff also requires its own
technical experts to protect the ARRA's interest in these negotiations.
O Development of Marketing Materials
O Port /Marina Market Study
• The Bay Conservation Development Commission (BCDC) will make Port Priority
determination in December 1995. The ARRA needs information on the feasibility of
a port to utilize in negotiations with BCDC on Port Priority designation.
• A major opportunity exists for the development of a marina in the NAS Alameda
Seaplane Lagoon. This study will help determine the market, size, and program for
new marina facilities at NAS and FISC sites.
O Utilities Study - Part I
• Funding is needed for a condition survey and conversion analysis of NAS utilities.
Work on the first phase of the study must commence immediately for the information
to be useful for the interim reuse strategy.
In the interest of time and because of the level of expertise of the existing consultants, OEA
said that it will permit the ARRA to sole source the additional consultant activity for NAS and FISC
utilizing the ARRA' s existing consultant team. This is necessary for the ARRA to complete the
Community Reuse Plan for NAS and FISC by the end of January 1996.
Budget Consideration /Fiscal Tmpact'
As with previous OEA grants, the City of Alameda will provide the 25 % OEA matching
requirement for this three -month budget amendment through continued City staff and monetary
contributions to the base conversion and reuse planning effort.
The Executive Director of the ARRA will be responsible for the administration of this budget
amendment, and only substantive changes to the budget will require further action or reconsideration
by the ARRA.
Recommendation:
It is recommended that the ARRA, by motion, approve in concept the proposed budget
amendment to the OEA for FISC and NAS reuse planning through January 1996, and authorize the
Executive Director to negotiate the final agreement with OEA.
Respectfully submitted,
Kay Miller
Executive Director
City of Alameda
Inter-department Memorandum
July 25, 1995
TO: Honorable Members of the
Alameda Reuse and Redevelopment Authority
FROM: Heather C. McLaughlin
Assistant General Counsel
RE: Report from the General Counsel Regarding Policy Guidelines
for Proxies
Background:
The Governing body, at a previous meeting, voted to allow
the United States House of Representatives member representing the
Ninth Congressional District to have two proxies. At that time,
the Governing Body saw no need to expand the number of proxies for
other members.
Discussion/Analysis:
Section VI.B. ("Governing Body of Authority") of the
Joint Exercise of Powers Agreement provides that:
"Each member shall appoint one alternate as a
representative. The alternate shall have all
the rights and authority of a Member; however,
these rights and authority may only be
exercised in the absence of the designated
Member."
Previously the Governing Body interpreted Section VI.B to
mean that each member could only have one voting proxy. However,
it is possible to interpret this section to allow each member to
appoint multiple alternates eo long as only one alternate has
authority to act at any one time. This would permit fuller
representation on the Governing Body.
Fiscal Impact:
None.
Recommendation:
It is recommended that the Governing Body of the Alameda
Reuse and Redevelopment Authority, by motion, authorize the City of
Oakland, and any other members, if desired, to appoint a primary
Honorable Members of the July 25, 1995
Alameda Reuse and Redevelopment Authority Page 2
and a secondary alternate who shall only have authority to act, as
stated in Section VI.B of the Joint Exercise of Powers Agreement,
in the absence of the member or the other alternate
Respectfully submitted,
eather C. McLaugr1in
Assistant General Counsel
cc: Executive Director - ARRA
City Manager - City of Alameda
S\NAS\PROXY REP.
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
RESOLUTION NO.
AMENDING RESOLUTION NO. 001 -A
ESTABLISHING RULES AND PROCEDURES FOR
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY MEETINGS
BY AMENDING THE ORDER OF BUSINESS AND THE
CHARACTER OF MINUTES KEPT
WHEREAS, on May 19, 1995, the Alameda Reuse and
Redevelopment authority adopted Resolution No. 001 establishing the
Rules and Procedures for the Alameda Reuse and Redevelopment
Authority meetings, and
WHEREAS, said Resolution No. 001 was amended by Resolution
No. 001 -A; and
WHEREAS, it is necessary to amend Section 6 by amending the
order of business in the first paragraph to read as follows:
1. Roll Call
2. Consent Calendar
3. Action Items
4. Oral Reports
5. Oral Communications, Non - Agenda (Public Comment)
6. Communications from Governing Body
7. Adjournment
WHEREAS, it is necessary to amend Section 6 by deleting the
third paragraph thereof and substituting the following language:
It is the general policy of the Alameda Reuse
and Redevelopment Authority to prepare action minutes of
the deliberations of the Governing Body. Minutes must be
finalized and adopted by the majority of Governing Body
members in order to be regarded as an official record of
;.0�`ti 0 the Alameda Reuse and Redevelopment Authority.
NOW, THEREFORE, BE IT RESOLVED by the Alameda Reuse and
?
' Redevelopment Authority that said authority hereby amends Resolution
F no. 001 -A by amending Section 6, Order of Business, as attached
hereto as Exhibit A.
C: \NAS \MINUTES.RES
EXHIBIT A
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
RULES AND PROCEDURES
Section 1. Meetings.
The regular meetings of the Alameda Reuse and Redevelopment
Authority, shall be held in the City Council Chamber of the Alameda
City Hall on the first Wednesday of each month at 5:30 p.m., except
when a meeting day falls upon a holiday, in which case the meeting
shall be held on the next succeeding business day at the same hour.
All meetings shall be open and public, except as otherwise provided
by law. If it reasonably appears to the Secretary of the Alameda
Reuse and Redevelopment Authority that (a) the Council Chamber is not
large enough to accommodate the number of persons likely to attend
any meeting, or (b) special facilities other than the Chamber are
required for a particular meeting, or, (c) a meeting will constitute
a joint session with another agency to be held at the latter's usual
meeting place, or, (d) advantages exist in having an on-site meeting,
the Secretary may, with consent of the Chairperson, give appropriate
written or oral notice at the commencement thereof that such meeting
will be called to order in the Council Chamber and thereupon
continued to the time and place required by reason of the special
circumstances hereinabove mentioned.
Section 2. Agendas.
a. At least seventy-two (72) hours before a regular
meeting, the Secretary shall post an agenda containing a brief
general description of each item of business thereon and specifying
the time and location of the meeting.
b. No action shall be taken on items not appearing on the
posted agenda unless permitted by general law.
Section 3. Special Meeting.
A special meeting may be called by the Chairperson or
majority of the members of the Governing Body by serving all members
as required by general law within at least twenty-four (24) hours
prior to the meeting, except for emergency meetings, with written
notice of the time and place thereof and the business to be
transacted. No other business may be considered at such meeting. The
Secretary shall poll the members of the Governing Body and attempt
to arrange a date and time convenient to all members.
1
Section 4. Adjournment of Meetings.
The Governing Body may adjourn any regular, adjourned
regular, special or adjourned special meeting to a time and place
specified in the order of adjournment. Less than a quorum may so
adjourn from time to time. If all members of the Governing Body are
absent from a meeting the Secretary may declare the meeting adjourned
to a stated time and shall cause written notice of the adjournment
to be given in the same manner as provided in Section 3 for special
meetings, unless such notice is waived. A copy of the order or
notice of adjournment shall be conspicuously posted on or near the
door of the place where the meeting was held within twenty-four (24)
hours after the time of adjournment. When an order of adjournment of
any meeting fails to state the hour at which the adjournment meeting
is to be held, it shall be held at the hour first provided in Section
1 for regular meetings. If the adjourned meeting is adjourned for
more than five (5) calendar days, those items so adjourned shall be
reposted.
Section 5. Submission of Matters
Before 5:00 p.m. on the Monday of the week prior to each
meeting of the Governing Body any official, board, commission or
other municipal body having any reports, communications or other
matters for submission to the Governing Body, shall hand the same to
the Secretary whereupon the Secretary shall arrange a list of such
matters according to the order of business specified in
Section 6.
Section 6. Order of Business.
Promptly at the hour appointed for each regular meeting,
the Members of the Governing Body shall assemble in City Hall in the
designated Council Chamber location. Thereupon, business shall be
taken up for consideration and disposition in the following order:
1. Roll Call
2. Consent Calendar
3. Action Items
4. Oral Reports
5. Oral Communications, Non-Agenda (Public Comment)
6. Communications from Governing Body
7. Adjournment
The order of business may be suspended at any Governing
Body meeting by a majority vote of the members in attendance.
It is the general policy of the Alameda Reuse and
Redevelopment Authority to prepare action minutes of the
deliberations of the Governing Body. Minutes must be finalized and
adopted by the majority of Governing Body members in order to be
2
regarded as an official record of the Alameda Reuse and Redevelopment
Authority.
A true copy of the minutes of proceedings of regular and special
meetings not theretofore approved, as the same shall be entered in
the journal of proceedings, shall be provided by the Secretary to
each member of the Governing Body at least twenty-four (24) hours
before regular meetings. Unless otherwise ordered by the Governing
Body, the minutes of meetings may be approved without a reading of
same. Any member of the public may request that corrections or
deletions be made to the minutes. These requests may be acted upon
by the Alameda Reuse and Redevelopment Authority with appropriate
review and deliberation.
Section 7. Rules of Order.
The following definitions and rules shall govern the proceedings
and order of business of the Governing Body:.
a. Items listed under the "consent calendar" are considered
routine and will be enacted, approved, or adopted by one (1) motion,
unless a request for removal for discussion or explanation is
received from the Governing Body.
b. Hearings shall consist of matters wherein notice and public
hearings are required by law and such matters as the Governing Body
may deem necessary or desirable to schedule for public hearing. No
member of the Governing Body shall discuss or listen to discussion
of the facts of any matter which by law requires evidence to be taken
at a public hearing by the Alameda Reuse and Redevelopment Authority
while such matter is pending before the Alameda Reuse and
Redevelopment Authority or any agency thereof, except in open meeting
of the Governing Body, nor shall the facts of any such matter which
may probably be the subject of public hearing by the Governing Body
be discussed outside of any Alameda Reuse and Redevelopment Authority
meeting by any member thereof.
c. Under the item of business entitled "oral communications,
nonagenda items", any person may address the Alameda Reuse and
Redevelopment Authority in regard to any matter over which the
Governing Body has jurisdiction or of which it may take cognizance,
that it is not on the agenda.
d. Appeals shall be presented to the Governing Body as
required by law. Persons other than parties to the appeal may speak
only by permission of the Governing Body. No member of the Governing
Body shall discuss the evidence applicable to an appeal with Non-
Governing Body members while such matter is pending except in open
meeting of the Governing Body.
e. Prior to public discussion or Governing Body deliberation,
the presiding officer or other person designated thereby shall
describe the item of business before the Governing Body.
3
f. Public Discussion.
1. Permission. Any person addressing the Governing Body
shall first secure the permission of the presiding
officer.
2. Not a Debate. Public discussion should not be used to
elicit a debate between the Governing Body and the
public. Speakers should not be interrupted unless
they are out of order.
3. Time Limits. Except for public hearings and other
specified situations, no one, including members of
the Governing Body shall speak for more than (3)
minutes. The Chairperson, as Presiding Officer, may
grant additional time upon determination that the
information is of interest. Spokepersons may speak
for up to fifteen (15) minutes at the discretion of
the Chairperson, as Presiding Officer. At public
hearings, the Governing Body may establish similar or
longer time limits prior to commencement of the
hearing as well as establish an overall time period
for the hearing.
4. Pending Motion. When a motion is pending before the
Governing Body, no person other than a member shall
address the Governing Body without first securing the
permission of the Chairperson to do so.
5. Public discussion shall precede Governing Body
deliberation unless a motion to deliberate first is
adopted; (public discussion may follow Governing Body
deliberation).
6. No discussion shall be permitted without approval of
the Governing Body after a motion which would
terminate further deliberation has been adopted. Such
permission shall be given where both a public hearing
is required by law and the speaker states that he/she
has evidence to give which has not yet been put into
the record.
Governing Body Deliberation.
1. Presiding Officer May Deliberate. The presiding
officer may deliberate from the chair, subject only
to such limitations of deliberation as are by these
rules imposed on all members, and shall not be
deprived of any of the rights and privileges as a
member of the Governing Body by reason of his/her
acting as the presiding officer.
2. Conflict of Interest. In situations where there is
a conflict of interest, members of the Governing Body
are required to abstain from voting on the item and
participating in the decision-making process. The
following procedures should be followed:
(i) Declare the conflict of interest.
(ii) State the basis of the conflict of
interest.
g.
(iii) Do not discuss or vote on the matter.
(iv.) Step down from the podium until the item is
completed.
3. Getting the Floor; Improper References to be Avoided.
Every member desiring to speak shall address the
Chairperson, and upon recognition by the presiding
officer, shall confine himself/ herself to the
question under deliberation.
4. Interruptions. A member, once recognized, shall not
be interrupted when speaking unless it be to call the
member to order, or as herein otherwise provided. If
a member, while speaking, be called to order, the
member shall cease speaking until the question of
order be determined, and if in order, said member
shall be permitted to proceed.
5. Remarks of Governing Body member; When Entered in
Minutes. Any Governing Body member may request,
through the presiding officer, the privilege of
having a written abstract of the member's statement
on any subject under consideration by the Governing
Body entered in the minutes. If the Governing Body
consents thereto, such statement shall be entered in
the minutes.
6. Motion to Reconsider. A motion to reconsider any
action taken by the Governing Body may be made only
on the date such action was taken. It may be made
either immediately during the same session, or at a
recessed or adjourned session thereof. Such motion
must be made by one (1) of the prevailing side, and
may be made at any time and have precedence over all
other motions or while a member has the floor; it
shall be debatable. Nothing herein shall be construed
to prevent any member of the Governing Body from
making or remaking the same or other motion at a
subsequent meeting of the Governing Body or a motion
to rescind.
7. Repeal or Amendment of Action Requiring More than a
Majority Vote. Any resolution which is passed and
which, as part of its terms, requires more than a
majority vote of the Governing Body in order to pass
a motion pursuant to such an resolution, shall
require a vote of the same percent of the Governing
Body to repeal or amend the resolution.
8. Motion to Table. A motion to lay on the table shall
preclude all amendments on deliberation of the
subject under consideration. If the motion shall
prevail, the consideration of the subject may be
resumed only upon a motion of a member voting with
the majority.
9. Motion to Call for Question or Continue to a Date
Specific. A motion to call for the question or
continue the matter to a specific date shall preclude
all amendments to or deliberation of the subject
under consideration and is not debatable.
10. Statement of Position. When a motion to call for
question or table is adopted, each member of the
Governing Body may briefly state his/her position on
the matter before roll call or call for the next item
of business.
11. Privilege of Closing Deliberation. The Governing Body
member moving the adoption of an resolution shall
have the privilege of closing the deliberations or
making the final statement.
12. Division of Question. If the question contains two
(2) or more divisionable propositions, the presiding
officer may, and upon request of a member shall,
divide the same.
13. Second Required. All motions except for nominations
and a point of order shall require a second.
14. Forms of Action. The Alameda Reuse and Redevelopment
Authority may act by motion or resolution. All
motions shall be recorded in the minutes verbatim.
All resolutions shall be in writing and the title
shall be recorded verbatim in the minutes as well as
the vote thereon.
15. Miscellaneous. All other matters not covered by these
rules shall be decided by a majority of the Governing
Body. Robert's Rules of Order may be used as a guide.
16. Voting Procedure. When a majority vote cannot be
reached on matters where more than two (2) candidates
or propositions are at issue, the issue shall be
decided by successive votes wherein the candidate or
proposition receiving the least number of votes on
each vote shall be eliminated for the next vote until
a majority vote is reached. Preferential voting or
point system voting shall not be used.
h. Meetings will be adjourned at 11:00 p.m. unless the
Governing Body adopts a motion to continue.
Section 8. Conflict of Interest.
The Alameda Reuse and Redevelopment Authority shall abide by the
terms of the Political Reform Act of 1974 (California Government Code
Section 81000 et seq.). Members of the Governing Body and staff
shall not participate in any decision in which they have a conflict
of interest.
Section 9. Other Rules.
The Alameda Reuse and Redevelopment Authority may adopt such
other rules or by-laws for the conduct and control of its procedures
as are not inconsistent with its Joint Powers Authority Agreement or
By-Laws.
6
Section 10.
These Rules and Procedures and Amendments thereof shall be
effective on the date of the adoption hereof and shall govern the
conduct of the Governing Body.
Section 11.
A copy of these Rules and Procedures and Amendments thereto
shall be filed in the office of the Secretary of the Alameda Reuse
and Redevelopment Authority.
5\RULESPRO.REV (07/24/95)
7