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1998-10-07 ARRA PacketAGENDA Regular Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority * * * * * * ** Alameda City Hall Council Chamber, Room 390 2263. Santa Clara Avenue Alameda, CA 94501 Wednesday, October 7, 1998 Meeting will begin at 5:30 p.m. City Hall will open at 5:15 p.m. IF YOU WISH TO ADDRESS THE AUTHORITY: (1) Please file a speaker's slip with the secretary, and upon recognition by the Chair, approach the rostrum and state your name. Speakers are limited to three minutes per item. (2) Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. (3) Applause or demonstrations are prohibited during ARRA meetings. 1. ROLL CALL 2. CONSENT CALENDAR 2 -A. Approval of the minutes of the regular meeting of September 2, 1998. 2 -B. Recommendation to adopt plans and specifications and authorize call for bids for roof repair of Building 9, and authorization for Executive Director to enter into all agreements for award of the construction contract (No. P.W. 09- 98 -23). 2 -C. Authorization for additional allocation of funds in the amount of $118,764 for Building 530 upgrades (No. P.W. 11- 97 -29). 3. ACTION ITEMS None. 4. ORAL REPORTS 4 -A. Oral report from the BRAG updating the ARRA on current activities. 4 -B. Written report from the Executive Director updating the ARRA on: ,l. Alameda Point Open House on November 14, 1998. 4 -C. Oral report from the Executive Director (non- discussion items). ARRA Agenda - October 7, 1998 Page 2 5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction, or of which it may take cognizance, that is not on the agenda.) 6. COMMUNICATIONS FROM THE GOVERNING BODY 7. ADJOURNMENT TO EXECUTIVE SESSION 8. EXECUTIVE SESSION OF THE ARRA TO CONSIDER: CONFERENCE WITH REAL PROPERTY NEGOTIATOR Property: Alameda Naval Air Station Negotiating parties: ARRA and U.S. Navy Under negotiation: Price and terms Conference with Real Property Negotiator pursuant to Gov. Code Section 54956.8 This meeting will be simultaneously broadcast on cable channel 22. The next regular ARRA meeting is scheduled for Wednesday, November 4, 1998. Notes: • Sign language interpreters will be available on request. Please contact Patti Van Mark, ARRA Secretary, at 864 -3400 at least 72 hours before the meeting to request an interpreter. • Accessible seating for persons with disabilities (including those using wheelchairs) is available. • Minutes of the meeting are available in enlarged print. • Audio tapes of the meeting are available for review at the ARRA offices upon request. APPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, September 2, 1998 SPECIAL SESSION The special session was convened at 5:00 p.m. with Chair Appezzato presiding to address the following item: CONFERENCE WITH REAL PROPERTY NEGOTIATOR Attendees: Chair Appezzato, Member DeWitt, Member Kerr, Member Daysog (arrived at 5:30 p.m.), Alternate Sweeney, Alternate Brooks, Alternate Friedman, Alternate Ornelas, Alternate Leonhardy. Chair Appezzato adjourned the special session at 5:45 p.m. and immediately convened the regular meeting. He announced that the Board had met in special session, and that direction was given to the real property negotiator. ROLL CALL Present: Chair Ralph Appezzato, Mayor, City of Alameda Albert DeWitt, Councilmember, City of Alameda Barbara Kerr, Councilmember, City of Alameda Tony Daysog, Councilmember, City of Alameda James Sweeney, alternate to Councilmember Karin Lucas, City of Alameda Roberta Brooks, alternate to Sandre Swanson, District Director, 9th Congressional District Mark Friedman, alternate to Wilma Chan, Alameda County Board of Supervisors, District 3 Kathleen Ornelas, alternate to Shelia Young, Mayor, City of San Leandro Jay Leonhardy, alternate to Elihu Harris, Mayor, City of Oakland Ex- officio: Lee Perez, Base Reuse Advisory Group (BRAG) Gail Greely, Alameda Unified School District CONSENT CALENDAR 3 -A. Approval of the minutes of the regular meeting of July 1, 1998. 3 -B. Recommendation to authorize finalizing negotiations and executing an interim lease through the term of the Master Lease with the Homeless Collaborative for Building 101. ®recycled paper 1 H: \MENSLEY\ARRA \MINUTES \I998 \9- 2- 98.MIN 3 -C. Recommendation to award contract to Team Ace Joint Venture in the amount of $149,544 to upgrade Building 90 at Alameda Point. 3 -D. Report from the Executive Director recommending approval of the recommended priorities for the ARRA's 1999 grant application to the Economic Development Administration. Speakers: None. Member DeWitt questioned the amount of the contract in Item 3 -C because the bid by Team Ace Joint Venture is for $124,620, while the contract is in the amount of $149,544. Speculation was that this probably represented a 20% contingency amount; Chair Appezzato requested a follow -up report clarifying this. Alternate Brooks inquired about what, if any, preference is given to local contract bidders, since Team Ace Joint Venture is located in Kansas. ARRA Executive Director Kay Miller indicated that these types of contracts are awarded under the Economic Development Administration grant, which has fairly stringent requirements. Chair Appezzato requested a follow -up report regarding the bidding process, especially as it relates to local contractor preferences. Member DeWitt moved approval of the Consent Calendar. The motion was seconded by Member Daysog and passed by the following voice vote: Ayes: S. Noes: 0. Abstentions: 1 (Leonhardy as to Item 3 -C only); Absent: 0. ACTION ITEMS 4 -A. Consideration of a Special Events Policy for Alameda Point. Executive. Director Miller explained that the Planning Board asked the ARRA to adopt a policy for specific types of events allowable at Alameda Point in order to streamline the approval process. This Special Events Policy will be in effect after adoption by the ARRA Board. Member Kerr asked whether the Navy will accept the guidelines established in the Policy, and Ms. Miller replied that they have stated they cannot guarantee approval of all events which meet the requirements outlined in the Policy. Alternate Sweeney inquired about how the maximum attendance figures of 6,000 (daytime) and 3,000 (late night or where alcohol is served) were determined. ARRA Planner Elizabeth Johnson indicated that these figures were recommended by the Police Chief. There was further discussion about whether the 6,000 figure should apply to the total attendance for a multi -day event or 6,000 per day in the case of a multi -day event. It was recommended that this be clarified to indicate 6,000 at any given time. Alternate Ornelas recommended a requirement for liability insurance coverage by applicants. Ms. Miller stated that there is already a requirement for insurance for licensees and lessees, so this could be added to the Policy also. erecycled paper 2 H: \MENSLEY\ARRA \MINUTES \1998 \9- 2- 98.MIN Speakers: Lee Perez, BRAG Chair, indicated that the BRAG feels that smaller groups would not be able to work through this complex process. The BRAG recommends that there be an appeal process which includes a $300 refundable fee. ARRA General Counsel Terri Highsmith stated that the intention of the policy is to restrict the appeals process to the two criteria already included because the process should be the basis for decision. Member Kerr felt that staff will apply the standards fairly and recommended leaving the policy as written. Member Daysog moved, and Member Kerr seconded, that the Special Events Policy be approved with the following amendments: designate maximum attendance of 6,000 people at any given time, and add a requirement that the applicant must obtain general liability insurance. The motion passed by the following voice vote: Ayes: 9. Noes: 0. Abstentions: 0; Absent: 0. 4 -B. Authorization to amend the sublease for two Homeless Collaborative agencies (United Indian Nations and Bessy Coleman Court) to allow occupancy of the units. Member Kerr inquired whether this would present a problem if title for the property does not pass from the Navy to the ARRA/City. Executive Director Miller stated that the Homeless Collaborative would have a recourse for a direct conveyance from the Navy. Alternate Friedman moved, and Alternate Leonhardy seconded, to authorize the amendment of the sublease for two Homeless Collaborative agencies (United Indian Nations and Bessy Coleman Court) to allow occupancy of the units. The motion passed by the following voice vote: Ayes: 9. Noes: 0. Abstentions: 0; Absent: 0. 5. ORAL REPORTS 5 -A. Presentation by the Port of Oakland regarding distribution of dredge spoils. Executive Director Miller indicated that this presentation is to provide further information on the use of sand from the Port of Oakland, as recommended in the golf course feasibility study. Len Cardoza, Dredging Manager at the Port of Oakland, distributed packets containing samples of the sand. He explained that the 50 foot dredging project is to accommodate large container ships and that the sediment is Merritt sand, which has received the highest classification for cleanliness (no hazardous waste) from governmental regulatory agencies. The Port would pay the City $3 -10 per cubic yard for the sand (exact price to be determined) and would accept all liability for its cleanliness. The project would take four years to complete (authorization in 1998, design and permitting in 1999, and construction from 2000 - 2004). Speakers: Richard Neveln, interested citizen, asked whether there would be a strong odor to the sand after it has been deposited and while it is drying out, as this could adversely affect events and tourism at Alameda Point. recycled paper 3 H:\MENSLEY \ARRA \MINUTES\1998 \9- 2- 98.MIN Mr. Cardoza stated that a strong odor is usually due to vegetation, and there is no vegetation in this sand because it is so old (300- 600,000 years old). The sand has passed all toxicity and biological tests. Kurt Bohan, interested citizen, asked how the sand would be washed, since the salt water could make grass cultivation difficult. Mr. Cardoza stated that salt has not been a problem in other areas in the past; rainfall and other nonnal water activity removes the salt from the sand. He also pointed out that top soil will be placed over the sand to aid cultivation. Bill Smith, interested citizen, inquired about the stability of the sand in the event of an earthquake and whether there needed to be a layer of rocks and boulders deposited first, followed by the sand, top soil , and vegetation, as was done at Treasure Island. Mr. Cardoza indicated that he has not looked at seismic issues associated with Alameda Point, but that this project is not analogous to Treasure Island. 5 -B. Presentation of alternative golf course plan by Hugh McKay Associates. Ken Hansen introduced the team from Hugh McKay Associates, who presented an alternative plan for a privately - financed golf course resort and convention area at Alameda Point. There would be two championship golf courses, as well as a 200 -room lodge and conference center, golf museum and golf academy. They estimate that the total project would cost $33 -47 million to build and generate revenue to the City of approximately $20 -30 million over a ten -year period. Kurt Bohan, interested citizen, recommended that the ARRA and City strongly consider this proposal, rather than a City - financed and operated golf complex as previously proposed. Chair Appezzato pointed out that so far the ARRA has only commissioned a feasibility study for a golf course and that no decision has yet been made about how to proceed because there are many issues still to be resolved. 5 -C. Oral report from the BRAG updating the ARRA on current activities. BRAG Chair Lee Perez stated that the BRAG will become a member of the Education, Technology and Business Consortium. He also mentioned that plans are underway for an Alameda Point Open House, tentatively scheduled for Saturday, October 24; further details about this will be available next month. Also, the second draft of the Navy's cleanup plan is being prepared and will be presented to the RAB in September. 5 -D. Written report from the Executive Director updating the ARRA on: 1. EDA grant of $500,000 for design and engineering work on Tinker /Tynan project 2. Hornet gala grand opening on October 17 3. Alameda Point Open House on October 24 4. Second quarter lease revenue report ®recycled paper 4 H: \MENSLEY\ARRA\MINUTES \1998 \9- 2- 98.MIN Chair Appezzato noted that lease revenue income is exceeding projections, and congratulated the ARRA on this achievement. 5 -E. Oral report from the Executive Director (non - discussion items). None. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) Dana Kokubun, Friends of the Alameda Wildlife Refuge, introduced herself as the new program director. She is in the process of identifying the users of the planned interpretive center at the Refuge and outlined the group's plans for continued outreach with local elementary schools. Richard Neveln, interested citizen, presented photos of buildings at the FISC property which he believes have some historic significance and should be preserved. Bill Smith, interested citizen, recommended taking advantage of the FISC property to provide affordable housing in Alameda. COMMUNICATIONS FROM THE GOVERNING BODY None. ADJOURNMENT The meeting was adjourned by Chair Appezzato at 7:45 p.m. Respectfully submitted, Patti Van Mark ARRA Secretary ®recycled paper 5 H: \MENSLEY\ARRA\MINUTES \1998 \9- 2- 98.MIN Alameda Reuse and Redevelopment Authority Interoffice Memorandum September 29, 1998 2 -B TO: Honorable Members of the Alameda Reuse and Redevelopment Authority FROM: Kay Miller, Executive Director 16 SUBJ: Recommendation to adopt plans and specifications and authorize call for bids for roof repair of Building 9, and authorization for Executive Director to enter into all agreements for award of construction contract Background: Building 9 is a one - story, 92,800 square foot building that has extensive storage racks. Simmba Systems rents the building for document storage. Discussion: The temporary roof repairs that the Navy provided to Building 9 were effective in preventing leaks last winter, but recent roof inspections have identified new leaks that require immediate repair. Failure to repair the roof prior to the rainy season will result in damage to the stored documents. Due to the time constraint, staff is requesting that the ARRA Board authorize the City Clerk to advertise for call for bids and authorize the ARRA Executive Director to enter into all agreements to award a construction contract for this work. Fiscal Impact: This project is funded under CIP #98 -19 (Alameda Point Building Facilities Upgrades for Tenant Lease). A federal grant from the EDA to ARRA will cover 75% of the costs. The remaining 25 %, which must be paid by local sources, will come from lease revenues. Recommendation: It is recommended that the ARRA Board, by motion, adopt plans and specifications and authorize call for bids for roof repair of Building 9, Alameda Point, No. P.W. 09- 98 -23, and authorize the ARRA Executive Director to enter into all agreements for award of the construction contract. Respectfully submitted, Kay Miller Executive Director Alameda Reuse and Redevelopment Authority Interoffice Memorandum September 23, 1998 TO: Honorable Members of the Alameda Reuse and Redevelopment Authority FROM: Kay Miller, Executive Director SUBJ: Authorization for additional allocation of funds in the amount of $118,764 for Building 530 upgrades (P.W. 11- 97 -29) Background: On February 4, 1998, the ARRA Board awarded a contract in the amount of $501,630, including 15% contingencies, for Building 530 upgrades at Alameda Point, No. P.W. 11- 97 -29. On June 3, 1998, the ARRA Board approved an increase in the construction budget of $85,042 to cover the cost of additionally required work, including repairs to the roof, exterior lighting systems, and fire sprinklers. These upgrades are required to make the building code - compliant and suitable to lease to Tower Aviation. Discussion/Analysis: The project is 85% complete and is expected to finish in September 1998. To date, eight extra work orders in the amount $107,236 have been processed for new and unforeseen work. These extra work orders are for rerouting existing utilities that were in conflict with proposed work and for retrofitting existing lights. The construction contingency amount is $150,472, and the balance in the contingency amount is $43,236. Once repairs were undertaken on the heating, ventilation and air conditioning (HVAC) systems, significant deficiencies with the HVAC control system were discovered. The cost to repair the control system was not included in the original scope, but the work must be completed in order for the City to provide its tenant with an operating facility. The construction documents called for the repair of the existing, outdated fire alarm system. The contractor was unable to locate a certified contractor willing to undertake the necessary repairs. As a substitute, a new fire alarm system must be installed to meet the completion schedule and code requirements. Deficiencies have been discovered in the electrical service main switchboard which must be repaired to meet applicable codes. The estimated cost for the work is $1 62,000. An additional $118,764 is needed to complete this project. Fiscal Impact: This project is funded under CIP 98 -19. The total estimated project cost is $705,436. A federal grant from the Economic Development Administration (EDA) to ARRA covers 75% of construction costs. The remaining 25 %, paid from local sources, will come from a state grant (California Trade and Commerce Agency) and from ARRA lease revenues. Honorable Members of the September 23, 1998 Alameda Reuse and Redevelopment Authority Page 2 There is money in the EDA project budget to cover the above- requested additional funds. Recommendation: It is recommended that the ARRA Governing Body, by motion, authorize additional allocation of funds in the amount of $118,764 into the project construction contingency for Building 530 upgrades, No. P.W. 11- 97 -29. Respectfully submitted, 1\A;(_- Kay Miller Executive Director H:\MENSLEY\ARRA \STAFFREP\ 1998\BLDG530. $$ Alameda Reuse and Redevelopment Authority Interoffice Memorandum September 30, 1998 TO: Honorable Members of the Alameda Reuse and Redevelopment Authority FROM: Kay Miller, Executive Director SUBJ: Written status report on ARRA activities 4 -B 1. Alameda Point Open House on November 14, 1998. As reported last month, the BRAG is planning to sponsor an open house at Alameda Point. The idea for this event is that it will be a self - guided tour with stations where visitors can obtain information on current and planned activities at Alameda Point, to include such things as the City's proposed sports complex, the wildlife refuge, etc. Some Alameda Point tenants have expressed an interest in participating in this open house, and they plan to have their buildings or businesses open to the public. A meeting was held with some of the participants on September 23. At that time, it was determined that the date previously targeted for this event, October 24, was too soon to allow for adequate promotion and publicity of the event, so a new date of Saturday, November 14, was chosen. We will keep you posted as plans continue to develop. The BRAG hopes that all ARRA Board members will be able to participate. Respectfully submitted, n Kay Mille Executive Director Correspondence/ Miscellaneous ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Interim Leasing Status Report Signed Leases and Licenses age Term of Occupancy Building # Occupied Bldg. (Sq. Ft.) 1 ACET (Environmental Tech. Incubator) long term 7 15,550 2 Aircraft Carrier Hornet Foundation (Pier 3) long term 3 Alameda Point Storage (1200 Mini - storage Units) long term near Bldg. 530 - 4 Alameda Unified School District (Child Care Ctr.) long term 258 12,430 5 Altair Marine (former Haviside) (Ship Repair) long term 43 10,500 6 Antiques by the Bay (Collectibles Faire) 6 months tarmac & 405 7 Bay Ship & Yacht (Ship Repair) long term 292 2,700 8 Bureau of Electricity (Storage Yard) long term at FISC - 9 CALSTART (Electric Vehicle Consortium) long term 20 66,000 10 City Garage Carstar (Vehicle Painting) long term 24, 25 26,927 11 City of Alameda (Dog Run Park) long term - 185,000 12 City of Alameda (Ferry Terminal Parking) long term - 38,976 13 City of Alameda (Gym and Pool) long term 76 & 134 58,450 14 City of Alameda (Officers' Club) long term 60 29,550 15 City of Alameda (Records Storage) long term 397 17,000 16 City of Alameda (Tennis Courts) long term 35,100 - 17 City of Alameda (Soccer Field) long term Adjacent to Bldg. 360 - 18 CyberTran Inter. (Test Track) 6 months near E/W Runway - 19 Delphi Productions (Exhibit Displays) long term 39 110,000 20 Door Christian Fellowship Church long term 564 8,600 21 Emergency Services Network (Homeless Collab.) long term 613 4,600 22 Forem Metal Mfg. (Sheet Metal Contractor) long term 114 20,000 23 Forty Plus (Career Counseling) long term 90 4,500 24 Home Auto Repair long term 459 11,500 25 Housing Units (31 units in West Housing) long term - 47,177 26 IWA Engineers (Fabrication of Steel Structures) long term 113 13,115 27 Love Center Ministries 6 months portion of 12 8,000 28 Manex Entertainment (Film Co.) 6 months 24 40,850 29 Manex Entertainment long term 62 16,473 30 MARAD (Ready Reserve Fleet) long term Piers 1, 2,3 - 31 MARAD long term 168 117,419 32 Marine Sanitation long term 611 1,000 33 Mass Illusions (Film Co.) 5 months portion of 11 10,000 34 Navigator Systems (Furniture Mfgr.) long term 14 40,000 35 Nelson's Marine (Boat Repair) long term 167 & finger piers 55,450 36 Piedmont Baseball Foundation 1 year 200,688 sq. ft. field - 37 Piedmont Soccer Club 1 year 280,000 sq. ft. field - 38 Polyethylene Products (Plastics Recycling) long term 398 10,000 39 Puglia Engineering (Ship Repair) long term 67 14,000 40 Quality Assured Products (Valve Mfgr.) long term 21 66,000 41 Richard Miller Photography (Photography) long term 621 5,770 42 Simmba Systems (Records Storage) long term 9 92,817 43 Tower Aviation (Avionics) long term 530 82,250 44 Trident 3M Services (Port Mgmt./Maint.) long term 15 16,603 45 United Indian Nations (Homeless Collaborative) long term CPO Units 2,400 46 Woodmasters (aka Delaco) (Cabinetry) long term 44 5,100 Number of Properties Currently Occupied: 46 Buildings (sq. ft.) Currently Occupied: 1,351,807 Current Employment in Leased Buildings: 682 Projected Future Employment in Leased Buildings: 1,204 age ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Interim Leasing Status Report Pending Leases and Licenses Building Number Area (Sq. Ft.) Interim Use Permits Approved 1 Alameda Naval Air Museum 77 21,136 X 2 Altamont Technologies (Trans. Equipment Mfg.) 25 18,000 3 AREA 51 (Special Events Productions) 5A 265,000 4 Calif. State Univ. (formerly ACET) (Environ. Incubator) 64 986 5 CALSTART (EV Expo) Tarmac 6 Cellular One (Antenna Site) - 60' x 20' X 7 City of Alameda (Building 1) 1 49,000 8 Doctors' Group for Elderly Housing 9 Dunavant of California (Storage) FISC Bldg. 2 170,000 10 Dynamic Marine Boatworks (Boat Production) 166 55,000 X 11 General Svcs. Admin. (Govt. Agency) 169, 117 193,210 12 Harbor Bay Maritime (Storage) Pier 1 North 200' 13 Influence Communications (Mktg./Bus. Communicators) 102 1,950 14 Manex Entertainment (Film Co.) 13 34,540 15 Manex Entertainment (Film Co.) 19 23,700 16 Orbit Development Inc. (Property Mgmt.) 5 270,000 17 Pacific Fine Food, Inc. (formerly Sigi) (Crepe Mfg.) 42 3,000 18 San Francisco Drydock 612 4,000 19 San Leandro Women's' Shelter (Homeless Collaborative) 531, 532, 533 28,050 20 Solo Energy Corp. (Prototype Testing) 12 & 22 176,108 21 United States Customs Service 29 19,480 22 Waters, Caldwell & Assoc. (Environmental Services) 115 2,800 23 Zebra Motors, Inc. (Electric Vehicles) 23 65,500 COMPLETED LICENSES: Tenant Bldg. No. /Space 1 Acad. of Model Aeronautics (Model Planes) portion of Runway 25 2 Alameda Recycling Co. (Storage) Bay 2/Bldg. 24 3 4 5 Area 51 Productions (TV Show) Area 51 Productions (Custom Car Show) Area 51 Productions (Auto Mfg. Marketing Survey) portion of taxiway portion of taxiway 5A 6 Area 51 Productions (Rehearsal studio) 12 7 Area 51 Productions (Auto Survey) portion of taxiway H 8 Boy Scouts of America Spike & Pitch Park 9 Chamber of CommerceBOE (Inter. Trade Expo) 22 10 CINCPAC (Fleet Week '97) Pier 3 South 11 12 City of Alameda/Bureau of Electricity (EV Expo) Clubhouse Pictures (Film Co.) 23 25 13 14 Disney Studios (Film Co.) 24 Great Benefit Productions (Film Co.) Portions of 24 & 25 15 16 Industrial Light and Magic (Film Co.) 400A Industrial Light and Magic (Film Co.) portion of taxiway 17 18 19 20 Interscope Communications (Film Co.) Interscope Communications (Film Co.) 11,12,400A 2 Interscope Communications (Film Co.) Microsoft (Software Co.) pool 400A 21 Nadel Productions (Film Co.) 22 23 24 Off Duty Productions (Film Co.) Rosebud Touring Co. (Rehearsal Space) portion of taxiway portion of roadway 12 Rysher Entertainment (Film Co.) 24 Ise9 -98xIs Page 2