1998-10-07 ARRA PacketAGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
* * * * * * **
Alameda City Hall
Council Chamber, Room 390
2263. Santa Clara Avenue
Alameda, CA 94501
Wednesday, October 7, 1998
Meeting will begin at 5:30 p.m.
City Hall will open at 5:15 p.m.
IF YOU WISH TO ADDRESS THE AUTHORITY:
(1) Please file a speaker's slip with the secretary, and upon recognition by the Chair, approach the
rostrum and state your name. Speakers are limited to three minutes per item.
(2) Lengthy testimony should be submitted in writing and only a summary of pertinent points
presented verbally.
(3) Applause or demonstrations are prohibited during ARRA meetings.
1. ROLL CALL
2. CONSENT CALENDAR
2 -A. Approval of the minutes of the regular meeting of September 2, 1998.
2 -B. Recommendation to adopt plans and specifications and authorize call for bids for
roof repair of Building 9, and authorization for Executive Director to enter into all
agreements for award of the construction contract (No. P.W. 09- 98 -23).
2 -C. Authorization for additional allocation of funds in the amount of $118,764 for Building
530 upgrades (No. P.W. 11- 97 -29).
3. ACTION ITEMS
None.
4. ORAL REPORTS
4 -A. Oral report from the BRAG updating the ARRA on current activities.
4 -B. Written report from the Executive Director updating the ARRA on:
,l. Alameda Point Open House on November 14, 1998.
4 -C. Oral report from the Executive Director (non- discussion items).
ARRA Agenda - October 7, 1998 Page 2
5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the
governing body has jurisdiction, or of which it may take cognizance, that is not on the
agenda.)
6. COMMUNICATIONS FROM THE GOVERNING BODY
7. ADJOURNMENT TO EXECUTIVE SESSION
8. EXECUTIVE SESSION OF THE ARRA TO CONSIDER:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: Alameda Naval Air Station
Negotiating parties: ARRA and U.S. Navy
Under negotiation: Price and terms
Conference with Real Property Negotiator pursuant to Gov. Code Section 54956.8
This meeting will be simultaneously broadcast on cable channel 22.
The next regular ARRA meeting is scheduled for Wednesday, November 4,
1998.
Notes:
• Sign language interpreters will be available on request. Please contact Patti Van Mark, ARRA Secretary,
at 864 -3400 at least 72 hours before the meeting to request an interpreter.
• Accessible seating for persons with disabilities (including those using wheelchairs) is available.
• Minutes of the meeting are available in enlarged print.
• Audio tapes of the meeting are available for review at the ARRA offices upon request.
APPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, September 2, 1998
SPECIAL SESSION
The special session was convened at 5:00 p.m. with Chair Appezzato presiding to address the
following item:
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Attendees: Chair Appezzato, Member DeWitt, Member Kerr, Member Daysog (arrived at 5:30
p.m.), Alternate Sweeney, Alternate Brooks, Alternate Friedman, Alternate Ornelas, Alternate
Leonhardy.
Chair Appezzato adjourned the special session at 5:45 p.m. and immediately convened the regular
meeting. He announced that the Board had met in special session, and that direction was given to
the real property negotiator.
ROLL CALL
Present: Chair Ralph Appezzato, Mayor, City of Alameda
Albert DeWitt, Councilmember, City of Alameda
Barbara Kerr, Councilmember, City of Alameda
Tony Daysog, Councilmember, City of Alameda
James Sweeney, alternate to Councilmember Karin Lucas, City of Alameda
Roberta Brooks, alternate to Sandre Swanson, District Director,
9th Congressional District
Mark Friedman, alternate to Wilma Chan, Alameda County Board of Supervisors,
District 3
Kathleen Ornelas, alternate to Shelia Young, Mayor, City of San Leandro
Jay Leonhardy, alternate to Elihu Harris, Mayor, City of Oakland
Ex- officio: Lee Perez, Base Reuse Advisory Group (BRAG)
Gail Greely, Alameda Unified School District
CONSENT CALENDAR
3 -A. Approval of the minutes of the regular meeting of July 1, 1998.
3 -B. Recommendation to authorize finalizing negotiations and executing an interim lease through
the term of the Master Lease with the Homeless Collaborative for Building 101.
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3 -C. Recommendation to award contract to Team Ace Joint Venture in the amount of $149,544
to upgrade Building 90 at Alameda Point.
3 -D. Report from the Executive Director recommending approval of the recommended priorities
for the ARRA's 1999 grant application to the Economic Development Administration.
Speakers: None.
Member DeWitt questioned the amount of the contract in Item 3 -C because the bid by Team Ace
Joint Venture is for $124,620, while the contract is in the amount of $149,544. Speculation was that
this probably represented a 20% contingency amount; Chair Appezzato requested a follow -up report
clarifying this.
Alternate Brooks inquired about what, if any, preference is given to local contract bidders, since
Team Ace Joint Venture is located in Kansas. ARRA Executive Director Kay Miller indicated that
these types of contracts are awarded under the Economic Development Administration grant, which
has fairly stringent requirements. Chair Appezzato requested a follow -up report regarding the
bidding process, especially as it relates to local contractor preferences.
Member DeWitt moved approval of the Consent Calendar. The motion was seconded by
Member Daysog and passed by the following voice vote: Ayes: S. Noes: 0. Abstentions: 1
(Leonhardy as to Item 3 -C only); Absent: 0.
ACTION ITEMS
4 -A. Consideration of a Special Events Policy for Alameda Point.
Executive. Director Miller explained that the Planning Board asked the ARRA to adopt a policy for
specific types of events allowable at Alameda Point in order to streamline the approval process. This
Special Events Policy will be in effect after adoption by the ARRA Board. Member Kerr asked
whether the Navy will accept the guidelines established in the Policy, and Ms. Miller replied that
they have stated they cannot guarantee approval of all events which meet the requirements outlined
in the Policy.
Alternate Sweeney inquired about how the maximum attendance figures of 6,000 (daytime) and
3,000 (late night or where alcohol is served) were determined. ARRA Planner Elizabeth Johnson
indicated that these figures were recommended by the Police Chief. There was further discussion
about whether the 6,000 figure should apply to the total attendance for a multi -day event or 6,000
per day in the case of a multi -day event. It was recommended that this be clarified to indicate 6,000
at any given time.
Alternate Ornelas recommended a requirement for liability insurance coverage by applicants. Ms.
Miller stated that there is already a requirement for insurance for licensees and lessees, so this could
be added to the Policy also.
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Speakers:
Lee Perez, BRAG Chair, indicated that the BRAG feels that smaller groups would not be able to
work through this complex process. The BRAG recommends that there be an appeal process which
includes a $300 refundable fee.
ARRA General Counsel Terri Highsmith stated that the intention of the policy is to restrict the
appeals process to the two criteria already included because the process should be the basis for
decision. Member Kerr felt that staff will apply the standards fairly and recommended leaving the
policy as written.
Member Daysog moved, and Member Kerr seconded, that the Special Events Policy be
approved with the following amendments: designate maximum attendance of 6,000 people at
any given time, and add a requirement that the applicant must obtain general liability
insurance. The motion passed by the following voice vote: Ayes: 9. Noes: 0. Abstentions:
0; Absent: 0.
4 -B. Authorization to amend the sublease for two Homeless Collaborative agencies (United
Indian Nations and Bessy Coleman Court) to allow occupancy of the units.
Member Kerr inquired whether this would present a problem if title for the property does not pass
from the Navy to the ARRA/City. Executive Director Miller stated that the Homeless Collaborative
would have a recourse for a direct conveyance from the Navy.
Alternate Friedman moved, and Alternate Leonhardy seconded, to authorize the amendment
of the sublease for two Homeless Collaborative agencies (United Indian Nations and Bessy
Coleman Court) to allow occupancy of the units. The motion passed by the following voice
vote: Ayes: 9. Noes: 0. Abstentions: 0; Absent: 0.
5. ORAL REPORTS
5 -A. Presentation by the Port of Oakland regarding distribution of dredge spoils.
Executive Director Miller indicated that this presentation is to provide further information on the use
of sand from the Port of Oakland, as recommended in the golf course feasibility study. Len Cardoza,
Dredging Manager at the Port of Oakland, distributed packets containing samples of the sand. He
explained that the 50 foot dredging project is to accommodate large container ships and that the
sediment is Merritt sand, which has received the highest classification for cleanliness (no hazardous
waste) from governmental regulatory agencies. The Port would pay the City $3 -10 per cubic yard
for the sand (exact price to be determined) and would accept all liability for its cleanliness. The
project would take four years to complete (authorization in 1998, design and permitting in 1999, and
construction from 2000 - 2004).
Speakers:
Richard Neveln, interested citizen, asked whether there would be a strong odor to the sand after it
has been deposited and while it is drying out, as this could adversely affect events and tourism at
Alameda Point.
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Mr. Cardoza stated that a strong odor is usually due to vegetation, and there is no vegetation in this
sand because it is so old (300- 600,000 years old). The sand has passed all toxicity and biological
tests.
Kurt Bohan, interested citizen, asked how the sand would be washed, since the salt water could make
grass cultivation difficult.
Mr. Cardoza stated that salt has not been a problem in other areas in the past; rainfall and other nonnal
water activity removes the salt from the sand. He also pointed out that top soil will be placed over the
sand to aid cultivation.
Bill Smith, interested citizen, inquired about the stability of the sand in the event of an earthquake and
whether there needed to be a layer of rocks and boulders deposited first, followed by the sand, top soil
, and vegetation, as was done at Treasure Island.
Mr. Cardoza indicated that he has not looked at seismic issues associated with Alameda Point, but that
this project is not analogous to Treasure Island.
5 -B. Presentation of alternative golf course plan by Hugh McKay Associates.
Ken Hansen introduced the team from Hugh McKay Associates, who presented an alternative plan for
a privately - financed golf course resort and convention area at Alameda Point. There would be two
championship golf courses, as well as a 200 -room lodge and conference center, golf museum and golf
academy. They estimate that the total project would cost $33 -47 million to build and generate revenue
to the City of approximately $20 -30 million over a ten -year period.
Kurt Bohan, interested citizen, recommended that the ARRA and City strongly consider this proposal,
rather than a City - financed and operated golf complex as previously proposed.
Chair Appezzato pointed out that so far the ARRA has only commissioned a feasibility study for a golf
course and that no decision has yet been made about how to proceed because there are many issues
still to be resolved.
5 -C. Oral report from the BRAG updating the ARRA on current activities.
BRAG Chair Lee Perez stated that the BRAG will become a member of the Education, Technology
and Business Consortium. He also mentioned that plans are underway for an Alameda Point Open
House, tentatively scheduled for Saturday, October 24; further details about this will be available next
month. Also, the second draft of the Navy's cleanup plan is being prepared and will be presented to
the RAB in September.
5 -D. Written report from the Executive Director updating the ARRA on:
1. EDA grant of $500,000 for design and engineering work on Tinker /Tynan project
2. Hornet gala grand opening on October 17
3. Alameda Point Open House on October 24
4. Second quarter lease revenue report
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Chair Appezzato noted that lease revenue income is exceeding projections, and congratulated the
ARRA on this achievement.
5 -E. Oral report from the Executive Director (non - discussion items).
None.
ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
Dana Kokubun, Friends of the Alameda Wildlife Refuge, introduced herself as the new program
director. She is in the process of identifying the users of the planned interpretive center at the Refuge
and outlined the group's plans for continued outreach with local elementary schools.
Richard Neveln, interested citizen, presented photos of buildings at the FISC property which he
believes have some historic significance and should be preserved.
Bill Smith, interested citizen, recommended taking advantage of the FISC property to provide
affordable housing in Alameda.
COMMUNICATIONS FROM THE GOVERNING BODY
None.
ADJOURNMENT
The meeting was adjourned by Chair Appezzato at 7:45 p.m.
Respectfully submitted,
Patti Van Mark
ARRA Secretary
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Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
September 29, 1998
2 -B
TO: Honorable Members of the
Alameda Reuse and Redevelopment Authority
FROM: Kay Miller, Executive Director 16
SUBJ: Recommendation to adopt plans and specifications and authorize call for
bids for roof repair of Building 9, and authorization for Executive Director
to enter into all agreements for award of construction contract
Background:
Building 9 is a one - story, 92,800 square foot building that has extensive storage racks. Simmba
Systems rents the building for document storage.
Discussion:
The temporary roof repairs that the Navy provided to Building 9 were effective in preventing leaks
last winter, but recent roof inspections have identified new leaks that require immediate repair.
Failure to repair the roof prior to the rainy season will result in damage to the stored documents.
Due to the time constraint, staff is requesting that the ARRA Board authorize the City Clerk to
advertise for call for bids and authorize the ARRA Executive Director to enter into all agreements
to award a construction contract for this work.
Fiscal Impact:
This project is funded under CIP #98 -19 (Alameda Point Building Facilities Upgrades for Tenant
Lease). A federal grant from the EDA to ARRA will cover 75% of the costs. The remaining 25 %,
which must be paid by local sources, will come from lease revenues.
Recommendation:
It is recommended that the ARRA Board, by motion, adopt plans and specifications and authorize
call for bids for roof repair of Building 9, Alameda Point, No. P.W. 09- 98 -23, and authorize the
ARRA Executive Director to enter into all agreements for award of the construction contract.
Respectfully submitted,
Kay Miller
Executive Director
Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
September 23, 1998
TO: Honorable Members of the
Alameda Reuse and Redevelopment Authority
FROM: Kay Miller, Executive Director
SUBJ: Authorization for additional allocation of funds in the amount of $118,764 for
Building 530 upgrades (P.W. 11- 97 -29)
Background:
On February 4, 1998, the ARRA Board awarded a contract in the amount of $501,630, including
15% contingencies, for Building 530 upgrades at Alameda Point, No. P.W. 11- 97 -29.
On June 3, 1998, the ARRA Board approved an increase in the construction budget of $85,042 to
cover the cost of additionally required work, including repairs to the roof, exterior lighting systems,
and fire sprinklers.
These upgrades are required to make the building code - compliant and suitable to lease to Tower
Aviation.
Discussion/Analysis:
The project is 85% complete and is expected to finish in September 1998. To date, eight extra work
orders in the amount $107,236 have been processed for new and unforeseen work. These extra work
orders are for rerouting existing utilities that were in conflict with proposed work and for retrofitting
existing lights. The construction contingency amount is $150,472, and the balance in the
contingency amount is $43,236.
Once repairs were undertaken on the heating, ventilation and air conditioning (HVAC) systems,
significant deficiencies with the HVAC control system were discovered. The cost to repair the
control system was not included in the original scope, but the work must be completed in order for
the City to provide its tenant with an operating facility. The construction documents called for the
repair of the existing, outdated fire alarm system. The contractor was unable to locate a certified
contractor willing to undertake the necessary repairs. As a substitute, a new fire alarm system must
be installed to meet the completion schedule and code requirements. Deficiencies have been
discovered in the electrical service main switchboard which must be repaired to meet applicable
codes.
The estimated cost for the work is $1 62,000. An additional $118,764 is needed to complete this
project.
Fiscal Impact:
This project is funded under CIP 98 -19. The total estimated project cost is $705,436. A federal
grant from the Economic Development Administration (EDA) to ARRA covers 75% of construction
costs. The remaining 25 %, paid from local sources, will come from a state grant (California Trade
and Commerce Agency) and from ARRA lease revenues.
Honorable Members of the September 23, 1998
Alameda Reuse and Redevelopment Authority Page 2
There is money in the EDA project budget to cover the above- requested additional funds.
Recommendation:
It is recommended that the ARRA Governing Body, by motion, authorize additional allocation of
funds in the amount of $118,764 into the project construction contingency for Building 530
upgrades, No. P.W. 11- 97 -29.
Respectfully submitted,
1\A;(_-
Kay Miller
Executive Director
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Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
September 30, 1998
TO: Honorable Members of the
Alameda Reuse and Redevelopment Authority
FROM: Kay Miller, Executive Director
SUBJ: Written status report on ARRA activities
4 -B
1. Alameda Point Open House on November 14, 1998. As reported last month, the BRAG is
planning to sponsor an open house at Alameda Point. The idea for this event is that it will be a self -
guided tour with stations where visitors can obtain information on current and planned activities at
Alameda Point, to include such things as the City's proposed sports complex, the wildlife refuge,
etc. Some Alameda Point tenants have expressed an interest in participating in this open house, and
they plan to have their buildings or businesses open to the public.
A meeting was held with some of the participants on September 23. At that time, it was determined
that the date previously targeted for this event, October 24, was too soon to allow for adequate
promotion and publicity of the event, so a new date of Saturday, November 14, was chosen.
We will keep you posted as plans continue to develop. The BRAG hopes that all ARRA Board
members will be able to participate.
Respectfully submitted,
n
Kay Mille
Executive Director
Correspondence/
Miscellaneous
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Interim Leasing Status Report
Signed Leases and Licenses
age
Term of
Occupancy
Building #
Occupied Bldg. (Sq.
Ft.)
1
ACET (Environmental Tech. Incubator)
long term
7
15,550
2
Aircraft Carrier Hornet Foundation (Pier 3)
long term
3
Alameda Point Storage (1200 Mini - storage Units)
long term
near Bldg. 530
-
4
Alameda Unified School District (Child Care Ctr.)
long term
258
12,430
5
Altair Marine (former Haviside) (Ship Repair)
long term
43
10,500
6
Antiques by the Bay (Collectibles Faire)
6 months
tarmac & 405
7
Bay Ship & Yacht (Ship Repair)
long term
292
2,700
8
Bureau of Electricity (Storage Yard)
long term
at FISC
-
9
CALSTART (Electric Vehicle Consortium)
long term
20
66,000
10
City Garage Carstar (Vehicle Painting)
long term
24, 25
26,927
11
City of Alameda (Dog Run Park)
long term
-
185,000
12
City of Alameda (Ferry Terminal Parking)
long term
-
38,976
13
City of Alameda (Gym and Pool)
long term
76 & 134
58,450
14
City of Alameda (Officers' Club)
long term
60
29,550
15
City of Alameda (Records Storage)
long term
397
17,000
16
City of Alameda (Tennis Courts)
long term
35,100
-
17
City of Alameda (Soccer Field)
long term
Adjacent to Bldg. 360
-
18
CyberTran Inter. (Test Track)
6 months
near E/W Runway
-
19
Delphi Productions (Exhibit Displays)
long term
39
110,000
20
Door Christian Fellowship Church
long term
564
8,600
21
Emergency Services Network (Homeless Collab.)
long term
613
4,600
22
Forem Metal Mfg. (Sheet Metal Contractor)
long term
114
20,000
23
Forty Plus (Career Counseling)
long term
90
4,500
24
Home Auto Repair
long term
459
11,500
25
Housing Units (31 units in West Housing)
long term
-
47,177
26
IWA Engineers (Fabrication of Steel Structures)
long term
113
13,115
27
Love Center Ministries
6 months
portion of 12
8,000
28
Manex Entertainment (Film Co.)
6 months
24
40,850
29
Manex Entertainment
long term
62
16,473
30
MARAD (Ready Reserve Fleet)
long term
Piers 1, 2,3
-
31
MARAD
long term
168
117,419
32
Marine Sanitation
long term
611
1,000
33
Mass Illusions (Film Co.)
5 months
portion of 11
10,000
34
Navigator Systems (Furniture Mfgr.)
long term
14
40,000
35
Nelson's Marine (Boat Repair)
long term
167 & finger piers
55,450
36
Piedmont Baseball Foundation
1 year
200,688 sq. ft. field
-
37
Piedmont Soccer Club
1 year
280,000 sq. ft. field
-
38
Polyethylene Products (Plastics Recycling)
long term
398
10,000
39
Puglia Engineering (Ship Repair)
long term
67
14,000
40
Quality Assured Products (Valve Mfgr.)
long term
21
66,000
41
Richard Miller Photography (Photography)
long term
621
5,770
42
Simmba Systems (Records Storage)
long term
9
92,817
43
Tower Aviation (Avionics)
long term
530
82,250
44
Trident 3M Services (Port Mgmt./Maint.)
long term
15
16,603
45
United Indian Nations (Homeless Collaborative)
long term
CPO Units
2,400
46
Woodmasters (aka Delaco) (Cabinetry)
long term
44
5,100
Number of Properties Currently Occupied:
46
Buildings (sq. ft.) Currently Occupied:
1,351,807
Current Employment in Leased Buildings:
682
Projected Future Employment in Leased Buildings:
1,204
age
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Interim Leasing Status Report
Pending Leases and Licenses
Building Number Area (Sq. Ft.) Interim Use Permits Approved
1
Alameda Naval Air Museum
77
21,136
X
2
Altamont Technologies (Trans. Equipment Mfg.)
25
18,000
3
AREA 51 (Special Events Productions)
5A
265,000
4
Calif. State Univ. (formerly ACET) (Environ. Incubator)
64
986
5
CALSTART (EV Expo)
Tarmac
6
Cellular One (Antenna Site)
-
60' x 20'
X
7
City of Alameda (Building 1)
1
49,000
8
Doctors' Group for Elderly Housing
9
Dunavant of California (Storage)
FISC Bldg. 2
170,000
10
Dynamic Marine Boatworks (Boat Production)
166
55,000
X
11
General Svcs. Admin. (Govt. Agency)
169, 117
193,210
12
Harbor Bay Maritime (Storage)
Pier 1 North
200'
13
Influence Communications (Mktg./Bus. Communicators)
102
1,950
14
Manex Entertainment (Film Co.)
13
34,540
15
Manex Entertainment (Film Co.)
19
23,700
16
Orbit Development Inc. (Property Mgmt.)
5
270,000
17
Pacific Fine Food, Inc. (formerly Sigi) (Crepe Mfg.)
42
3,000
18
San Francisco Drydock
612
4,000
19
San Leandro Women's' Shelter (Homeless Collaborative)
531, 532, 533
28,050
20
Solo Energy Corp. (Prototype Testing)
12 & 22
176,108
21
United States Customs Service
29
19,480
22
Waters, Caldwell & Assoc. (Environmental Services)
115
2,800
23
Zebra Motors, Inc. (Electric Vehicles)
23
65,500
COMPLETED LICENSES:
Tenant
Bldg. No. /Space
1
Acad. of Model Aeronautics (Model Planes)
portion of Runway 25
2
Alameda Recycling Co. (Storage)
Bay 2/Bldg. 24
3
4
5
Area 51 Productions (TV Show)
Area 51 Productions (Custom Car Show)
Area 51 Productions (Auto Mfg. Marketing Survey)
portion of taxiway
portion of taxiway
5A
6
Area 51 Productions (Rehearsal studio)
12
7
Area 51 Productions (Auto Survey)
portion of taxiway H
8
Boy Scouts of America
Spike & Pitch Park
9
Chamber of CommerceBOE (Inter. Trade Expo)
22
10
CINCPAC (Fleet Week '97)
Pier 3 South
11
12
City of Alameda/Bureau of Electricity (EV Expo)
Clubhouse Pictures (Film Co.)
23
25
13
14
Disney Studios (Film Co.)
24
Great Benefit Productions (Film Co.)
Portions of 24 & 25
15
16
Industrial Light and Magic (Film Co.)
400A
Industrial Light and Magic (Film Co.)
portion of taxiway
17
18
19
20
Interscope Communications (Film Co.)
Interscope Communications (Film Co.)
11,12,400A
2
Interscope Communications (Film Co.)
Microsoft (Software Co.)
pool
400A
21
Nadel Productions (Film Co.)
22
23
24
Off Duty Productions (Film Co.)
Rosebud Touring Co. (Rehearsal Space)
portion of taxiway
portion of roadway
12
Rysher Entertainment (Film Co.)
24
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