2001-03-07 ARRA PacketAGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
* * * * * * **
Alameda City Hall
Council Chamber, Room 390
2263 Santa Clara Avenue
Alameda, CA 94501
1. ROLL CALL
2. CONSENT CALENDAR
2 -A. Approval of the minutes of the regular meeting of February 7, 2001.
3. ACTION ITEMS
Wednesday, March 7, 2001
Meeting will begin at 5:30 p.m.
City Hall will open at 5:15 p.m.
3 -A. Report and recommendation from the Director of Development Services to authorize the Executive
Director to amend the existing five year sublease (including a five year renewal option) with Simmba
Systems to allow a second five year renewal option.
4. ORAL REPORTS
4 -A. Oral report from APAC.
5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the governing body has
jurisdiction, or of which it may take cognizance, that is not on the agenda.)
6. COMMUNICATIONS FROM THE GOVERNING BODY
7. ADJOURN TO CLOSED SESSION OF THE ARRA TO CONSIDER
CONFERENCE WITH REAL PROPERTY NEGOTIATOR 5:45 p.m.
Property: Alameda Naval Air Station
Negotiating parties: ARRA, U.S. Navy, and the Master Developer
Under negotiation: Price and Terms
8. ADJOURNMENT
This meeting will be simultaneously cablecast on channel 15. The next regular ARRA meeting is
scheduled for Wednesday, April 4, 2001.
Notes:
• Sign language interpreters will be available on request. Please contact the ARRA Secretary, Lucretia Akil at 864 -3400 at least 72
hours before the meeting to request an interpreter.
• Accessible seating for persons with disabilities (including those using wheelchairs) is available.
• Minutes of the meeting are available in enlarged print.
• Audio tapes of the meeting are available for review at the ARRA offices upon request.
APPROVED
INUTES OF THE REGULAR MEETING OF THE
AMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, February 7, 2001
The meeting convened at 5:40 p.m. with Chair Appezzato presiding.
1. ROLL CALL
Present: Albert DeWitt, Councilmember, City of Alameda
Beverly Johnson, Councilmember, City of Alameda
Barbara Kerr, Councilmember, City of Alameda
Tony Daysog, Councilmember, City of Alameda
Absent: Ralph Appezzato, Mayor, City of Alameda
2. CONSENT CALENDAR
2 -A. Approval of the minutes of the regular meeting of January 3, 2001.
Member Kerr moved approval of the minutes. The motion was seconded by Member
Johnson and passed by the following voice vote: Ayes -3; Noes -0; Abstentions -0 (Member
Daysog arrived after the vote).
2 -B. Report and recommendation from the Finance Director to approve the annual audit for
fiscal year 1999 -2000.
Vice -Chair DeWitt asked if the deposits are being done in a timely manner, per the auditors
Internal Control Memorandum?
Zenda James, Finance Director stated that the Internal Control finding is correct and the
contractor is now depositing the rental receipts on a timely basis.
Member Kerr asked if the certificates of participation are being paid for as part of the long term
debts?
Ms. James responded that is correct because the debt service is pre - funded until year 2002.
1
Member Kerr asked what is the payment of $409,000 shown in 2001?
Ms. James stated that the $409,000 is the principal and would be paid out of the bond proceeds.
Vice -Chair DeWitt asked about the $1,272,422 and whether or not it indicates a loss or debt?
Ms. James responded that we have expended more than current revenues for the year, however
there are capital fund projects that are drawn from the bond proceeds.
David Berger, Assistant City Manager, C &ED stated that this action was pursuant to policy
direction from the Board in May 1999, when the Board accepted the five -year financial plan. The
bonds were issued pursuant to the financial plan and there was a transfer of bond proceeds to the
City -wide capital projects in last fiscal year.
Member Daysog commented about a fiscal report he received last October 2000 regarding
revenues versus expenditures and asked what are the current year expenses exceeding revenues?
Assistant City Manager Berger responded that the report does not reflect the ongoing cost of
operating, protecting and maintaining the property and the ongoing revenues that have come out
of ARRA leases. However, the current year shortfall has been covered by fund balance.
Member Johnson asked what is the projection date for the break even year since the bond
financing was approved?
Assistant City Manager Berger responded that staff is working on an updated financial plan,
which they will bring to the Board with updated strategies due to a change of conditions. Things
will not change significantly until there is a land transfer of the property and land sales.
Member Kerr moved approval of the annual audit. The motion was seconded by Member
Johnson and passed by the following voice vote: Ayes -4; Noes -0; Abstentions-O.
3. ACTION ITEMS
3 -A. Report from the Development Services Director recommending the approval of a lease
amendment with the Alameda Point Collaborative for a portion of Building 92 to include
the special purpose industry use of special events job training.
Member Johnson asked when the Alameda Point Collaborative relinquishes entitlement, will it
come back to the ARRA on Building 91?
Assistant City Attorney Terri Highsmith responded that is correct.
2
The public hearing was opened.
Wayne Emstrom, Department of Veterans Affairs and DaVinci Fusion stated that he is
experienced with the problems associated with the care and services to the homeless of the
community. It is necessary to have access to job training programs capable of leading to
meaningful employment at salary levels with which individuals can afford to live at with dignity.
DaVinci Fusion's proposal to partner with other groups serving the homeless offer that
appropriate service. Mr. Emstrom expressed his strong endorsement of this proposal.
Solomon Rosensweig, DaVinci Fusion stated DaVinci Fusion is a special event production
company providing services in lighting, staging and all manners of theatrical goods and services
to private, public and corporate industry. This is a good opportunity for DaVinci Fusion to
provide assistance to the veterans community by providing training, job guidance and an income.
This type of industry can accept the formerly homeless. Part of the program will include a
network to provide jobs for the trained individuals to work for other companies.
Ted Chapler, Alameda Point Collaborative asked for approval of the amendment as it is a
fulfillment of the special purpose industry use for Building 92. DaVinci Fusion will provide a
unique employment training and opportunity for the targeted population at Alameda Point.
Jim Franz, Alameda Point Collaborative expressed his support of granting the change of lease to
the Alameda Point Collaborative for DaVinci Fusion. This will provide job training and
employment opportunities to formerly homeless veterans and other homeless individuals of the
community. This will be a great benefit to the community.
The public hearing was closed for Authority discussion.
Member Johnson asked how many students will DaVinci have in the program after one year?
Mr. Rosensweig stated they hope to provide training for 30 to 60 individuals a year.
Member Johnson asked will the jobs be in this area or after the students complete the training,
will they travel to other areas to secure their jobs?
Mr. Rosensweig responded that they work all over Northern California, from Sacramento to
Monterey. They transport workers to a job site to do a job and bring them back home.
Wherever there is a show, they travel to. Most companies are based in this area.
Member Johnson asked what is the salary range for these types of jobs?
3
Mr. Rosensweig responded that starting salary depends on skill level, which ranges from $25,000
to $85,000 per year.
Member Daysog asked if the businesses they work for are event - production or event - production
and job training?
Mr. Rosensweig responded that they are primarily event - production.
Member Daysog asked how many years have they been involved in job training?
Mr. Rosensweig responded that they have seven hundred (700) individuals on their payroll who
have learned on the job training. The company is not a non - profit organization.
Member Daysog asked what experience do they have in delivering social services training?
Mr. Rosensweig responded they are not delivering social services. They are providing job
training to learn the skills and socialization necessary to secure a job and a job at the end of the
training process.
Member Johnson asked how long is the training program?
Mr. Rosensweig responded that it depends on what the job skill level requires. If someone comes
with background experience they may by -pass the training altogether and be placed in a job, as
opposed to someone with no training. The purpose in the end is to get them work.
Member Johnson asked is their program limited to Collaborative residence?
Mr. Rosensweig replied that it is not limited solely to veterans. It is not a public funded agency,
therefore they would like to provide training for people to get them off of the street.
Member Johnson asked will they be residence of the Collaborative?
Mr. Rosensweig responded they may or may not. The clients are referred to DaVinci Fusion by a
screening through the Collaborative. Candidates not screened by the Collaborative will not be
accepted.
Member Johnson asked what other job training programs are available at the Collaborative?
Jack Shepherd, Alameda Point Collaborative responded that the Collaborative has a Service
Coordinator who will have a Employment Coordinator, separate from DaVinci Fusion. They will
work with the one -stop center and other in terms of occupational training for people. The people
4
who come to DaVinci Fusion will have already been screened through the Collaborative.
DaVinci Fusion is only one of the channels where they can go. There will be job training classes
separate form DaVinci Fusion.
Member Johnson asked is there something in our lease agreement that we have ongoing
oversight over this and if the Board is not convinced that enough Collaborative residents are not
part of this program that the Board can review this on an ongoing basis?
Nanette Banks, Business and Special Project Manager responded that currently no where in the
interim lease nor in the legally binding agreement does the City have a role in the operations of
Collaborative programs. The City's role is to ensure compliance with use of the facilities and
that the use does not disrupt the other uses outside of the Collaborative for management and
upkeep of their property. The Collaborative does not have benchmarks they have to meet for the
City for their program.
Vice -Chair DeWitt asked the if the recommendation today is to allow the Collaborative to
change the use of a portion of the building and if they have brought along DaVinci Fusion to
show what type of training will take place in the building?
Ms. Banks responded that is correct.
Member Kerr asked Attorney Highsmith if the buildings must be used for the homeless?
Attorney Highsmith responded that is correct. All of the benefits are to be used to directly or
indirectly benefit that population of the formerly homeless. The Collaborative has an interim
lease over Building 92 for warehouse purposes. They are allowed, with the Board's permission,
to sublease portions of Building 92 for uses that are consistent with that warehouse purpose. The
decision before the Board tonight is whether to approve the Collaborative's desire to sublease a
portion of Building 92 for warehouse purposes to DaVinci Fusion and allow the Collaborative to
use its special opportunity in Building 92 for a job training program.
Member Daysog moved approval of the recommendation with the condition that it meets
the requirements of the federal law which benefits the formerly homeless Collaborative
population. The motion was seconded by Member Johnson and passed by the following
voice vote: Ayes - 4; Noes - 0; Abstentions - 0.
3 -B. Review of report by the Development Services Director regarding "rent subsidies" for the
Hornet Foundation and Alameda Center for Environmental Technologies (ACET)
(requested by Boardmember Kerr; information item only - -no action to be taken).
5
Member Kerr stated that she brought this item onto the agenda because the expenses are
exceeding the revenue at Alameda Point and the Board did borrow money for these expenses.
The public hearing was open.
Jerry Lutz, Aircraft Carrier Hornet Foundation stated the foundation has reduced its indebtedness
by over $400,000, profit and loss is positive and they have successfully developed a series of
new products and programs, such as the big band dance series, the live - aborad program and
commercial and community conferences and events. School programs, group tours and aircraft
have also been added to the organization. The Hornet will have a positive impact on the reuse of
the former Naval Air Station as the media exposure increases at Alameda Point.
The public hearing was closed for Authority discussion.
Member Johnson expressed her appreciation of having the Hornet at Alameda Point and that it is
a valuable asset to the community.
Member Kerr asked Mr. Lutz how far they are behind on their current rent?
Mr. Lutz responded that they are eight (8) months behind on everything with all of their
creditors, including rent to the City of Alameda.
Member Kerr asked has the organization thought of relocating to San Francisco to secure their
financial future?
Mr. Lutz responded that they are not considering relocating to San Francisco because it is
important to preserve this part of history in Alameda and they can make this a viable business
within the City.
Member Johnson expressed that it would be a tragedy to loose the Hornet and hopes that the
organization will remain in Alameda.
Mr. Lutz responded that they hope to remain in Alameda permanently.
3 -C. Review of report by the Development Services Director on the status of efforts by the
Alameda Naval Air Museum Board of Directors to raise construction funds required to
improve and occupy Hangar 41 (requested by Boardmember Kerr; information item
only - -no action to be taken).
6
The public hearing was open.
Kurt Bohan, 344 Westline Drive expressed his support for allowing the museum to pursue their
efforts of upgrading Hangar 41. On Tuesday, February 6, 2001 there was a major walk through
incorporating representatives from the federal government who assured there would be funding
from the federal level via EDA money and no additional funds would be required of the City.
The City would have to show its support and request that this funding take place, which would
be a partnership with ANAM.
Marilyn York, President ANAM asked the Board to continue to endorse and show their support
of this unique project. Ms. York stated they have done extensive work to some of the upgrades
required to obtain a Certificate of Occupancy for the building and have been informed that they
will receive federal funding to complete the necessary upgrades.
Barbara Baack, ANAM expressed to the Board that they have worked hard to save this part of
the history of the Alameda Naval Air Station. With support for federal funding, they believe they
are within reach of completing the project. Ms. Baack asked the Board to extend the lease for
Hangar 41 and to continue to support their efforts.
Member Daysog asked Attorney Highsmith if the City is conveying the property or lease hold
interest?
Attorney Highsmith respond that is correct, it is just a lease agreement. Once the Navy transfers
the property it will be either ARRA or City of Alameda property.
Member Kerr stated that in the letter from Ms. York there is an assumption that the City has
ownership of the property but there has been 110 title transfer as of yet.
Richard Neveln, 1328 Park Street stated that since some of the upgrades of this building have
been done, it would be foolish on the part of the City to not support it. Mr. Neveln expressed his
support of this museum, as it will preserve 50 years of naval aviation history and those who
served at Alameda Point. Mr. Neveln asked the Board to continue to support this project.
Stephen Keachie, ANAM stated that during the second half of 2000, they had expected to carry
out the fire sprinkler and alarm upgrades which comprise the major expense for preparing the
hangar for occupancy. The promised $200,000 from Mr. Keachie and his mother for this work
remains fully available to the museum. However, after the trial sublease was written for only one
year, its termination would leave the museum unprotected against the outright forfeiture to the
ARRA of this substantial good faith expenditure. Mr. Keachie is asking the Board to extend the
lease for five (5) years per the sublease agreement which shows that ANAM has firm
commitments for the necessary building upgrades.
7
The public hearing was closed for Authority discussion.
Member Kerr requested Assistant City Manager Berger to direct his staff to respond and provide
an information report to the February 6, 2001 letter from Marilyn York, ANAM President,
specifically their lease extension request and endorsement of their project so they would receive
federal funding.
Assistant City Manager Berger responded that they will.
Member Johnson asked whether the $200,000 from the Keachie's is a donation or security loan?
Mr. Keachie responded that it is a unsecured loan which they will provide to ANAM and no
collateral is required. They would prefer to offer the $200,000 as collateral against a low cost
loan provided by the foundation or another organization which assists non - profits. Mr. Keachie
stated they will loan the $200,000 directly with no collateral or security deposits required. The
museum will pay back when they can and if they cannot, the loan will turn into a grant.
Member Johnson asked if the upgrade costs to Building 41 are consistent with staff estimate for
the total costs?
Assistant City Manger Berger responded that during the walk through of Building 41 on
February 6, 2001, Sandre Swanson nor did any EDA staff comment on providing funding to
ANAM for the remainder of the building upgrade costs.
Marilyn York, ANAM responded that they were told by Sandre Swanson that EDA
representatives would provide them with full funding for the necessary upgrades. The funding
would occur during the federal government's fiscal year, beginning October 1, 2001.
Member Daysog asked Ms. York would it be a grant or loan from EDA and if it is a grant, what
is the required local match?
Ms. York responded that it would be a grant and the local match would be provided from the
City of Alameda.
Assistant City Manager Berger responded there was a letter issued to Ms. Baack on January 12,
2000 from him indicating that provided all of the funds staff estimated needed to upgrade the
building and donated labor was in evidence to the City, there would be a $100,000 challenge
grant offered to ANAM to carryout their objectives. The City Manager authorized the release of
this letter.
8
Vice -Chair DeWitt asked has the two items listed in the January 12, 2000 letter to Ms. Baack
been completed, including the permits to upgrade Buildings 41 and 77; and has ANAM
submitted written evidence of firm commitments for funding and/or pro bono work to cover the
cost of all building upgrades?
Ms. York responded that the lease does not expire until April 15, 2001. ANAM has obtained
permits which expires April 8, 2001.
Assistant City Manager Berger stated staff will provide the Board with a report indicating
whether or not they have obtained building permits. ANAM has not provided written evidence of
firm and verifiable commitments for the necessary upgrades.
Vice -Chair DeWitt stated that when this comes back to the Board as an Action Item, these issues
will be critical in determining the viability of this project.
Member Daysog stated this is valuable public property and the Board is only exercising their due
diligence. The Board would like to know that ANAM has the organization to perform the tasks
that any other organization would be required to prove.
4. ORAL REPORTS
4 -A. Oral report from APAC.
None.
5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
Richard Neveln, 1328 Park Street stated it is unfortunate that the museum project is being talked
about in terms of dollars and lacks a discussion of what is good for the Base. The museum needs
to move in the direction of supporting development on the property known as Alameda Point.
Mr. Neveln urged the Board to support the historical elements of the property with things like the
museum.
Kurt Bohan, 344 Westline Drive stated he was disturbed by the lack of the historical aspect of the
Base, during the first community forum regarding the Master Developer. The applicants who
responded to the RFQ had not been given any information regarding the preservation of the
historical buildings at the Base. Mr. Bohan urged the Board to continue their support of the
history of Alameda and support going forward with ANAM.
9
6. COMMUNICATIONS FROM THE GOVERNING BODY
None.
7. ADJOURNMENT
The meeting was adjourned at 7:20 p.m.
Respect 1
Y.,
Lu retia Akil
ARRA Secretary
Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
March 1, 2001
TO: Honorable Members of the
Alameda Reuse and Redevelopment Authority
FROM: Doug Yount, Development Services Director
SUBJ: Report and Recommendation from the Director of Development Services to
Authorize the Executive Director to Amend the Existing Five Year Sublease
(Including a Five Year Renewal Option) with Simmba Systems to Allow a Second
Five Year Renewal Option
Background
In January 1998 the ARRA Governing Body authorized the Executive Director to enter into a five -
year sublease, with a five -year renewal option, with Simmba Systems on building 9. This building
has an area of approximately 80,000 sq.ft. and was formerly used by the Navy as a warehouse for
parts storage. Simmba has made use of the building's racking and storage /retrieval system in
developing a successful document storage business. The January 1998 staff report estimated that
Simmba's gross rent during the combined term of their sublease and renewal option period will be
$2.3 million.
Discussion
Simmba now has a little over seven years remaining on the initial term of its sublease and option
period. Since contracts in the document storage business typically run for ten (10) years or more,
Simmba needs to be able to guarantee potential customers that they will operate in this building for
at least that long. For this reason they have requested that their sublease be amended to include a
second five year renewal option. Building 9 is located in the Alameda Point Historic District and is
designated for long -term adaptive reuse in both the Community Reuse Plan and the Alameda Point
Financing Plan. Since the additional five -year renewal option constitutes a modification to the
previously authorized sublease agreement, it must now be approved by the ARRA Board.
Fiscal Impact
The base rent during the first year of the second option period will be set at 90% of the then fair
market value for similar space as established through appraisal. Assuming that rents escalate during
the next twelve years at the current consumer price index, the rental revenue to the City during the
second five -year option period will be approximately $2.0 million.
Honorable Members of the
Alameda Reuse and Redevelopment Authority
Recommendation
March 1, 2001
Page 2
It is recommended that the ARRA governing body authorize the Executive Director to amend the
current sublease with Simmba to allow for a second five -year renewal option.
DY/EL /la
C: \LAKIL\ARRA \STAFFREP\2001 \SIMM BA. W PD
Respectfully submitted,
Doug Y
Dpme t Services Director
E.9
By: Ed Levine
Leasing and Property Manager
Correspondence /
Miscellaneous
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Pacific Fine Food, Inc. (Food Preparation)
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ACET (Environmental Tech. Incubator)
AC Hornet Foundation
Alameda Aerospace (Advanced Turbine Tech.)
Alameda Aerospace (Tower Aviation)
Alameda Naval Air Museum
Alameda Point Storage (Mini Storage)
Alameda Point Collaborative (Warehouse)
Alameda Point Collaborative (Office, etc.)
Alameda Power & Telecom (Storage Yard)
Alameda Power & Telecom
Alameda Power & Telecom
Alameda Unified School District (Child Care Cntr)
Alternatives in Action (HOME)
Antiques by the Bay (Collectibles Faire)
Apelon (formerly Lexical)
AVTS dba: Creative Technology
Bay Ship & Yacht (Ship Repair)
Bay Ship & Yacht (Ship Repair)
Bladium (Indoor Games)
Bobac (Warehouse)
CALSTART (Electric Vehicle Incubator)License
Cametoid
Cellular One (Cell Site)
City of Alameda (Administration)
City of Alameda (Dog Run Park)
City of Alameda (Ferry Terminal Parking)
City of Alameda (Fire Dept Training)
City of Alameda (Gym & Pool)
City of Alameda (O'Club)
City of Alameda (Police Department)
City of Alameda (Public Works storage)
City of Alameda (Soccer Field)
City of Alameda (Tennis Courts)
Coach Specialties (formerly NB Industries)
College of Alameda (License)
Container Storage (Cans)
CyberTran, International
IDelphi Productions (Exhibit Displays)
;Delphi Productions
Dignity Housing (Homeless Coll.)
Door Christian Fellowship Church
Dunavant of California (Storage)
Emerg. Svcs. Network (Office)
Forem Metal Manufacturing
Forty Plus (Career Counseling)
Foss Envirohmental
Fribel Intemat'l. (Concrete Statuary)
Gen. Svcs. Admin. (Maritime Museum Storage)
Home Auto Repair
'Housing Units (Big White /Ranch Style/Twnhse)
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Revised InterimLease.xls
AGENDA - SECOND REVISION
Special Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
* * * * * * **
Alameda City Hall
Council Chamber, Room 390
2263 Santa Clara Avenue
Alameda, CA 94501
1. ROLL CALL
2. ACTION ITEMS
Tuesday, March 13, 2001
Meeting will begin at 5:00 p.m.
City Hall will open at 4:00 p.m.
2 -A. Recommendation from the Executive Director to accept the selection team's
recommendation of a "short list" for Alameda Point Master Developer. (Item previously
listed as 3 -A)
3. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the
governing body has jurisdiction that is not on the agenda.)
4. ADJOURNMENT
This meeting will be simultaneously cablecast on channel 15. The next regular ARRA
meeting is scheduled for Wednesday, April 4, 2001.
Notes:
• Sign language interpreters will be available on request. Please contact the ARRA Secretary,
Lucretia Akil at 864 -3400 at least 72 hours before the meeting to request an interpreter.
• Accessible seating for persons with disabilities (including those using wheelchairs) is available.
• Minutes of the meeting are available in enlarged print.
• Audio tapes of the meeting are available for review at the ARRA offices upon request.
Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
March 8, 2001
TO: Honorable Members of the
Alameda Reuse and Redevelopment Authority
FROM: Doug Yount
Development Services Director
SUBJECT: Recommendation from the Executive Director to Accept the Selection
Team's Recommendation of a "Short List" for Alameda Point Master Developer
Background
The Request for Qualifications (RFQ) was released on December 27, 2000. Responses were due
on January 12, 2001. The City received seven proposals from the following qualified developers
( in alphabetical order): Alameda Development Group LLC, Alameda Point Community Partners
LLC, Catellus Development Corporation, Harbor Bay/ Lennar LLC, Industrial Realty Group,
Kaufman Broad Homes, and Suncal.
A Master Developer Selection Team was then formed to review the responses to the RFQ. The
Team is comprised of six community and five City staff members. The Master Developer
Selection Team met four times to evaluate the responses submitted by seven development teams
to the City's Request for Qualifications for a Master Developer of Alameda Point. On February
7, 2001, the Selection team completed its review and developed a recommendation for the
ARRA's consideration that four of the seven developers be "short listed" and invited to
participate in the next step of the selection process. Since submittal of responses to the RFQ,
Kaufman & Broad has officially withdrawn (see Attachment 1) and Industrial Realty Group and
Alameda Point Community Partners LLC (Shea/Centex) have announced a merger (see
Attachment 2).
Discussion
The Master Developer Selection Team for Alameda Point has completed its review of the Master
Developer proposals and has unanimously concluded that the following developers continue on
to the next phase of selection (in alphabetical order):
• Alameda Point Community Partners LLC (Shea/Centex)
• Catellus Development Corporation
• Harbor Bay /Lennar LLC
• Industrial Realty Group
Honorable Members of the
Alameda Reuse and Redevelopment Authority
March 8, 2001
Page 2
The Selection Team based its conclusion on the use of a set of criteria set forth in the Request for
Qualifications including the following: internal financing capability, commitment to build
project, brownsfield development experience, larger infrastructure experience, mixed use
integrated with existing community, business park experience, asset management experience,
residential experience, innovative transit experience, affordable housing development experience,
historic rehabilitation, vision statement and implementation of job training programs.
Materials that were evaluated in the process included the submitted RFQ responses as well as
responses to requests for clarification prepared by the Team, extensive background checks
conducted by our consultants, and questions generated by the community at the Community
Forum. Responses were distributed to all Selection Team members and placed on the website for
review.
Fiscal/Budget Impact
None.
Recommendation
It is recommended that the ARRA Governing Board accept the recommended short list with the
understanding that Industrial Realty Group and Alameda Point Community Partners will be
competing as a single team, and direct the Executive Director to proceed with the selection
process for a master developer.
DY/DT /la
C: \LAKIL\ARRA \STAFFREP\200I \OPENSHOR.WPD
Douglas Yount
Development Services Director
By: Dina asim
Environmental Policy &
Operations Manager
March 2, 2001
Doug Yount
Development Services Director
City of Alameda
Alameda Point Administration
950 West Mall Square Room 100
Alameda, CA 94501
FAX: (510) 749-5808
RE: Alameda Point
Attachment 1
Dear Mr. Doug Yount;
Please accept this letter on behalf of KB Home, Bedford Property Investments and American City Vista as our formal
withdrawal from the Alameda Point developer selection process. The development of Alameda Point is a fantastic
opportunity that requires the utmost dedication and focus. During the past few weeks, our team has reviewed our
resources and ongoing project workload and we have concluded that we would be unable to deliver the level of
commitment demanded by this great opportunity.
While we regret not being a part of the Alameda Point project at this time, the time saved will allow us to focus our
efforts on our Marina Cove project to ensure the quality development of that site. Our commitment to building quality
homes in the City of Alameda is only strengthened by this decision and we look forward to working with you in the
future.
Sincerely,
P
Cc Victor Miramontes, American City Vista
Stephen Silla, Bedford Property Investors
KB HOME SOUTHBAY INC.
2201 Walnut Avenue Suite ISO Fremont, CA 94536
Ph: 510-792-2900 Fax: 510-792-5262
TOTAL P.02
For Immediate Release
March 5, 2001
Attachment 2
Contact: Rob Richardson
Senior VP, Alameda Point
Community Partners
310 -261 -1636
Alameda Point Merger
Industrial Realty Group, LLC and Morgan Stanley Realty merge with Shea Homes and
Centex Homes in bid for Alameda Point Reuse Project
Two competing partnerships bidding on the acquisition and development of the former
Alameda Naval Air Station announce their merger into a single team known as Alameda
Point Community Partners, LLC. The partnership of Industrial Realty Group, LLC and
Morgan Stanley Real Estate Fund is joining Centex Homes, Shea Homes Limited
Partnership, and Shea Properties. "This move is good for the City of Alameda and it's
good for us. It provides the very best of our complimentary skill sets, experience, and
financial strength to create a very capable force. Together, we are stronger and have
more to offer the City," said Thom Gamble, Executive Vice President of Shea Homes.
The new company combines the homebuilding and master plan community development
experience of Shea and Centex; the financial strength and experience of the Morgan
Stanley Real Estate Fund; and the adaptive reuse and military base conversion and
management expertise of the Industrial Realty Group. The group has significant military
base redevelopment experience, including McClellan Air Force Base, Hamilton Air Force
Base, Letterkenny Army Depot, and Oak Knoll.
The City of Alameda is in the process of evaluating submissions from numerous
companies bidding to be the master developer for the reuse of the former Alameda Naval
Air Station, now known as Alameda Point. The property consists of approximately 770 -
acres and four million square feet of existing buildings on the San Francisco Bay in
Alameda. The project will likely be a public - private partnership with the City of
Alameda, the community, and the selected master developer.
Alameda Point provides one of the last major opportunities for a Bay Area waterfront
planned community. The property's key location is along one of the Bay Area's
prominent transportation corridors and compliments the regions existing high tech
employment base. It also constitutes nearly one -third of the City of Alameda. "Alameda
Point represents one of the most significant, beautiful, and challenging properties in
Northern California. It's critical that we leave the gates running with no false starts. Our
new partnership merges the skill sets required for success into a single, focused company.
I believe it's a truly unique approach to developing the property. The men and women
who live in Alameda deserve nothing less," said Jeff Dritley, Director of Acquisitions &
Managing Director of Morgan Stanley.
Industrial Realty Group, LLC, one of the nation's largest private owners of industrial real
estate and business parks, specializes in the adaptive reuse and long -term management of
existing buildings and in the master development and operation of closed military bases,
including one of the country's most successful at McClellan Air Force Base. Centex
Homes is one of the largest publicly traded homebuilding companies in the United States
with a market capitalization of over $5 billion. Shea Homes, a California -based
company, is believed to be the largest privately held homebuilder in the United States.
The combined Shea homebuilding companies have combined revenues in 2000 of $1.7
billion. The Morgan Stanley Real Estate Fund is one of the largest, most active real
estate funds in the world. It has acquired approximately $20 billion worth of real estate
in the last eight years.
"This merger represents a natural consequence of years of collaborative work by the
companies involved. The partners comprising Alameda Point Community Partners have
significant experience working together on past and current projects. It's a unified team
based on previous work and on enduring friendships. On a corporate level, our family
trees are intertwined," said Gamble. Morgan Stanley has and is developing joint projects
with Shea Homes and Shea Properties with a build -out value in excess of $1 Billion.
IRG and Morgan Stanley are jointly redeveloping McClellan Air Force Base in
Sacramento. Together they have leased over two million square feet in only twelve
months to a number of high technology and Fortune 500 Companies. Shea Homes and
Centex Homes are partners in the reuse of portions of the Hamilton Air Force Base and
the reuse of Agnes State Hospital.
Alameda Point, already partially developed by the City of Alameda, will be completely
developed as a master planned, mixed -use development providing commercial,
recreational, high technology, light industrial, and residential uses.
Alameda Reuse and Redevelopment Authority
March 13, 2001
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AGENDA
Special Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
* * * * * * **
Alameda City Hall
Council Chamber, Room 390
2263 Santa Clara Avenue
Alameda, CA 94501
Tuesday, March 20, 2001
Meeting will begin at 6:30 p.m.
City Hall will open at 6:15 p.m.
1. CLOSED SESSION OF THE ARRA TO CONSIDER
CONFERENCE WITH REAL PROPERTY NEGOTIATOR 6:30 p.m.
Property: Alameda Point
Negotiating parties: ARRA, U.S. Navy, and the Master Developer
Under negotiation: Price and Terms
2. ROLL CALL
3. CONSENT CALENDAR
3 -A. Authorize the Executive Director to negotiate and execute a consultant agreement with
Heinbuck Construction to provide Project Manager services for development of the golf
course at Alameda Point.
3 -B. Authorize the Executive Director to negotiate and execute a consultant agreement with
EDAW to provide consulting services for developing the Environment Impact Report for
the golf course at Alameda Point.
3 -C. Authorize the Executive Director to negotiate and execute a consultant agreement with
Kyle Phillips, to design the golf course at Alameda Point.
4. ACTION ITEMS
None.
5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the
governing body has jurisdiction that is not on the agenda.)
ARRA Agenda - March 20, 2001 Page 2
6. ADJOURNMENT
This meeting will be cablecast on channel 15. The next regular ARRA meeting is
scheduled for Wednesday, April 4, 2001.
Notes:
• Sign language interpreters will be available on request. Please contact the ARRA Secretary,
Lucretia Akil at 864 -3400 at least 72 hours before the meeting to request an interpreter.
• Accessible seating for persons with disabilities (including those using wheelchairs) is available.
• Minutes of the meeting are available in enlarged print.
• Audio tapes of the meeting are available for review at the ARRA offices upon request.
Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
March 7, 2001
TO: The Chairman and
Members of the ARRA Board
FROM: Dana Banke
General Manager, Golf
Doug Yount
Development Services Director
SUBJECT: Recommendation to:
Authorize the Executive Director to Negotiate and Execute a Consultant Agreement
with Heinbuck Golf Construction to Provide Project Manager Services for
Developing the Golf Course at Alameda Point
BACKGROUND
At a joint meeting of the City Council and ARRA Board on November 14, 2000, staff was instructed
to initiate predevelopment activities for development of a golf course at Alameda Point. Staff
distributed Requests for Qualifications (RFQ) and selected a Financial Analyst and Dredge Engineer.
Based upon very conservative financial projections, staff determined that development of the Golf
Course at Alameda Point is financially viable under several development and management scenarios.
On March 6, 2001, City Council approved a loan of $300,000 and transfer of funds from the Golf
Course Enterprise Fund to the ARRA fund to pay for predevelopment activities. Since
predevelopment work on the golf course began, staff has become increasingly aware of the need for
a Project Manager with specialized skills and experience in golf course development.
DISCUSSION /ANALYSIS
Following a review of qualifications and interviews of candidates by staff, Heinbuck Golf
Construction was selected (qualifications of the firm are outlined in Attachment 1.) Subject to
approval of recommendations, staff will enter into negotiations and will contract with Heinbuck Golf
Construction in substantial conformance with the attached Scope of Services (Attachment 2).
DEVELOPMENT TEAM
Heinbuck Golf Construction, as the selected Project Manager, will function as the primary project
coordinator of the golf course development project. A team of staff and consultants has been
established to provide technical information and oversight in conjunction with the Project Manager.
Item #3 -A (ARRA)
3 -20 -01
The Chairman and
Members of the ARRA Board
The Development Team is composed of the following staff and consultants:
► Project Manager -- Heinbuck Construction
► Golf Course Architect - -Kyle Phillips
► EIR Consultant - -EDAW
► Financial Consultant -- Economic Research Associates
► Site Engineer (to be selected at a later date)
► Clubhouse Designer (to be selected at a later date)
► Development Services staff
• Doug Yount, Development Services Director
Deborah Potter, Development Manager
• Kathleen Kelley, Development Specialist, II
• Elizabeth Johnson, Alameda Point Reuse Planner
• Ed Levine, Point Facilities Manager
► David Brandt -- Assistant City Attorney
► Cynthia Eliason-- Planning Manager
► Dana Banke- -Chuck Corica Golf Complex General Manager
March 7, 2001
Page 2
Although the Project Manager will take a lead position and serve as a pivot point of the project, the
Development Team will be working closely with the Project Manager. At times, specific members
of the Development Team will serve the lead position in some activities. For example, during
negotiations with the Port of Oakland, staff will serve as the chief negotiator and the Project
Manager will play a supporting role.
BUDGET/FINANCIAL IMPACT
There is no impact on the General Fund. On March 6, 2001, City Council approved a $300,000 loan
and transfer of funds from the Golf Course Enterprise Account to the ARRA Fund, to be repaid as
soon as other funding becomes available through potential bonds for development of the course. This
amount will be utilized through June 2001 for predevelopment costs. Due to the size of the contracts
and limited funding, contracts will be phased for the Project Manager.
GOLF COURSE ARCHITECT CONTRACT
Phase
Activity
Date
Amount
Phase I
Predevelopment
3/01 -4/01
$ 35,000
Phase II
Predevelopment
7/01 -6/02
$ 90,000
Phase III
Construction
7/02 -12/04
$ 90,000
Total
$215,000
The Chairman and
Members of the ARRA Board
March 7, 2001
Page 3
Phase I of the contract will end in June, at which time staff will return to report on the status of the
project, recommend additional necessary predevelopment activity, sources of additional funding
necessary for proceeding with the project and permission to proceed with Phase II of the Project
Manager's contract.
RECOMMENDATION
It is recommended that ARRA authorize the Executive Director to negotiate and execute a consultant
agreement, in substantial conformance with the attached Scope of Services, with Heinbuck Golf
Construction to serve as Project Manager for developing the golf course at Alameda Point.
DB /DY/KK:ry
Attachment
Respectfully submitted,
Dana Banke
Golf General Manager
and: Doug Youlit,
Development Services Director
cc:
Alameda Point Advisory Committee c/o APAC Secretary
Economic Development Commission c/o EDC Secretary
Golf Commission c/o Golf Commission Secretary
Recreation and Park Commission c/o Recreation and Park Commission Secretary
Teresa Highsmith, Assistant City Attorney
FORWARDED
G:\ ECONDEV\KATHLEEN\GOLF\STAFFREPW B3 -7PM. W PD
3
ATTACHMENT 1
PROJECT MANAGER QUALIFICATIONS
CONSULTANT SELECTED: Heinbuck Golf Construction
QUALIFICATIONS:
• Successfully managed over 100 golf course construction projects across the United States.
• Leader in construction management and quality control throughout the golfing industry
• Developed sites similar to the site at Alameda Point: i.e., urban, waterfront, brownfields,
previously developed sites.
• Experience in developing golf resorts and municipal courses
• Worked with numerous top name golf course design professionals.
• Experience in dealing with issues related to use of dredge spoils or comparable imported
fill materials /soils and soil engineering
• Experience working with the environmental review process related to golf course
development, particularly drainage and wildlife issues
• Worked interactively with architecture /engineering teams in formulating program and
development strategies for similar projects.
• Experience in construction design review, cost estimating, permitting, bid documents and
contractor selestion, construction oversight, change orders and shaping
• Trouble shooting and problem solving
• Members of the National Golf Foundation - -on speaker list
• Technical resource on golf course construction management and quality control for
Crittenden Golf Publishing
G: \ECON DEV\ KATHLEEN \GOLF\STAFFREP\AB3 -7PM. W PD
ATTACHMENT 2
PROJECT MANAGER SCOPE OF SERVICES OUTLINE
PHASE I PREDEVELOPMENT ACTIVITIES
The Project Manager will be the primary coordinator of the project. The Preconstruction
component of the project includes but is not limited to the following activities:
► Review all written materials related to the project.
► Determine project objectives and define issues.
► Determine project needs including a review of existing technical assistance.
► Develop an overall schedule indicating critical completion dates, such as design and
construction plan approval, completion of bid documents, bid due /award dates, execution
of construction contract, initial course planting and completion schedule.
► Oversee all work ensuring efficiency, feasibility and compatibility with program budget
and schedule.
► Assist in negotiations with the Port of Oakland.
► Assist in design development for the golf course and receipt of dredge material from the
Port.
► Coordinate all consultants.
► Assist the EIR consultant in obtaining information and other assistance for the
environmental study.
► Assist the engineer in developing drainage and placement facilities for construction
materials.
► Assist the financial consultant in obtaining information and costs for developing the
feasibility analysis for the hotel /conference center /spa. .
► Develop projected monthly funding draw schedules corresponding to the construction
critical path schedule.
PHASE II PREDEVELOPMENT ACTIVITIES
Phase II of predevelopment activities will involve completion of the tasks listed above in
preparation for construction in addition but not limited to all necessary activities required in
preparation for Phase III.
PHASE III CONSTRUCTION
The Project Manager will oversee all aspects of construction such as placement of construction
materials, bidding and selection of the contractor, construction schedule, construction and grow -
in, grand opening, change orders, quality and cost control and payments.
On a regular basis the Project Manger will report to City staff on the following topics:
► Project Status and coordination needs
► Budgeting and project timetable status
► Possible cost savings
► Possible improvements in efficiency
G:\ ECONDEV \KATHLEEN\GOLF\STAFFREP\AB3 -7PM. W PD
Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
March 7, 2001
TO: The Chairman and
Members of the ARRA Board
FROM: Dana Banke
General Manager, Golf
Doug Yount
Development Services Director
SUBJECT: Recommendation to:
Authorize the Executive Director to Negotiate and Execute a Consultant Agreement
with EDAW, Inc. to Provide Consulting Services for Developing the Environmental
Impact Report for the Golf Course at Alameda Point
BACKGROUND
At a joint meeting of the City Council and ARRA Board on November 14, 2000, staff was instructed
to initiate predevelopment activities for development of a golf course at Alameda Point. Staff
distributed Requests for Qualifications (RFQ) and selected a Financial Analyst, Project Manager and
Dredge Engineer. On March 6, 2001, City Council approved a loan of $300,000 and transfer of funds
from the Golf Course Enterprise Fund to the ARRA fund to pay for predevelopment activities.
DISCUSSION /ANALYSIS
Staff distributed an Request for Proposal (RFP) for an Environmental Impact Report (EIR)
Consultant. Following a review of qualifications and interviews of candidates, EDAW, Inc. was
selected. (The selection process is outlined in Attachment 1; the qualifications of EDAW are
outlined in Attachment 2.) Subject to approval of recommendations, staff will enter into negotiations
and will contract with EDAW in substantial conformance with the Scope of Services outlined in
Attachment 3.
BUDGET/FINANCIAL IMPACT
There is no impact on the General Fund. On March 6, 2001, City Council approved a $300,000 loan
and transfer of funds from the Golf Course Enterprise Account to the ARRA Fund, to be repaid as
soon as other funding becomes available through potential bonds for development of the course. This
amount will be utilized through June 2001 for predevelopment costs. Due to the size of the EIR,
Consultant's contract and limited funding, the contract will be phased.
Item #3 -B (ARRA)
3 -20 -01
The Chairman and
Members of the ARRA Board
March 7, 2001
Page 2
Phase I of the contract will end in June, at which time staff will return to report on the status of the
project, recommend additional necessary predevelopment activity, sources of additional funding
necessary for proceeding with the project and permission to proceed with Phase II of the EIR
Consultant's contract.
RECOMMENDATION
It is recommended that ARRA authorize the Executive Director to negotiate and execute a consultant
agreement, in substantial conformance with the attached Scope of Services, with EDAW to provide
consulting services for developing the Environmental Impact Report for the golf course at Alameda
Point.
Attachments
DB/DY/KK:ry
Respectfully submitted,
Dana B
Golf
1 Manager
64)
and: Doug Yount,
Development Services Director
k
cc:
Alameda Point Advisory Committee c/o APAC Secretary
Economic Development Commission c/o EDC Secretary
Golf Commission c/o Golf Commission Secretary
Recreation and Park Commission c/o Recreation and Park Commission Secretary
GOLF COURSE ARCHITECT CONTRACT
Phase
Activity
Date
Amount
Phase I
Predevelopment
3/01 -6/01
$ 76,000
Phase II
Predevelopment
7/01 -2/02
$ 74,000
Total
$150,000
Phase I of the contract will end in June, at which time staff will return to report on the status of the
project, recommend additional necessary predevelopment activity, sources of additional funding
necessary for proceeding with the project and permission to proceed with Phase II of the EIR
Consultant's contract.
RECOMMENDATION
It is recommended that ARRA authorize the Executive Director to negotiate and execute a consultant
agreement, in substantial conformance with the attached Scope of Services, with EDAW to provide
consulting services for developing the Environmental Impact Report for the golf course at Alameda
Point.
Attachments
DB/DY/KK:ry
Respectfully submitted,
Dana B
Golf
1 Manager
64)
and: Doug Yount,
Development Services Director
k
cc:
Alameda Point Advisory Committee c/o APAC Secretary
Economic Development Commission c/o EDC Secretary
Golf Commission c/o Golf Commission Secretary
Recreation and Park Commission c/o Recreation and Park Commission Secretary
The Chairman and
Members of the ARRA Board
Teresa Highsmith, Assistant City Attorney
FORWARDED
G: \ECONDEV\KATHLEEN\GOLF\STA FFREP\A B3 -7EI R. W PD
3
ATTACHMENT 1
EIR CONSULTANT SELECTION PROCESS
The process for selecting an EIR Consultant involved:
• Distribution of RFP using a list developed by the Planning Department and Alameda Point
staff
• Review Panel was formed composed of the following staff:
• Development Services- -Dina Tasini, Environmental Policy & Operations Manager;
Elizabeth Johnson, Reuse Planner; Kathleen Kelley, Development Specialist (Project
Coordinator)
► The Planning Department -- Cynthia Elision, Planning Manager
• Pre - application project description meeting and site visit
• Review of RFPs
• Interview of top candidates
ATTACHMENT 2
EIR CONSULTANT QUALIFICATIONS
CONSULTANT SELECTED: EDAW, Inc., San Francisco
QUALIFICATIONS:
► Recognized resort and golf course planning expertise. EDAW, Inc. has planned over 60 golf
courses, golf resorts, and golf communities around the world and in the United States,
including California. Notably, Allen Folkes, design principal, directed the South Wavecrest
Specific Plan and Supplemental EIR for a city - developed golf course and residential
community in Half Moon Bay and will bring this experience to the project. EDAW has
experience in proposing and designing environmental mitigation into golf projects in
coordination with golf course architects.
► Environmental resource management analysis experience -25 years in CEQA experience by
the project manager. Current experience includes an EIR for a golf course on a hazardous
waste site and other environmentally - sensitive golf projects in California.
► Developed the Community Reuse Plan for Alameda Point.
► Developed design guidelines as part of reuse planning for FISC Annex.
► Principal -in- Charge and Project Manager, Mark Winsor, is a resident of Alameda.
► DKS Associates, traffic engineers, are currently working with the city on traffic capacity for
the General Plan Update and will act as sub - consultants to EDAW for the EIR.
► EDAW provides in -house water quality and permitting expertise.
► Treadwell and Rollo, engineers, will provide geotechnical expertise for the project as
subconsultant to EDAW.
ATTACHMENT 3
EIR CONSULTANT SCOPE OF SERVICES OUTLINE
PHASE I PREDEVELOPMENT ACTIVITIES
► Kick -off meeting with golf course architect and project manager
► Notice of Preparation and Initial Study checklist document
► Public scoping session and report
► Coordination meetings with golf course architect, Zander Associates and the U.S. Fish and
Wildlife Service, Endangered Species to develop a plan that will meet the environmental
requirement and objectives
► Preparation of the environmental setting for each impact area to be analyzed in the Draft
EIR, with basic data gathering and base map preparation. These issues will include: Visual
effects, lighting and aesthetics; Air quality; Noise; Biological Resources; Cultural Resources;
Geotechnical concerns; Hazards; Land Use; Traffic and Transportation; Water Resources,
Storm Water and Water Quality; Utilities and Public Services; Growth- inducing Impacts;
and Cumulative Impacts.
► Based on comments received at the scoping session and in response to the Notice of
Preparation, three alternatives to the proposed project will be identified for further analysis
in the second phase of the project.
PHASE II PREDEVELOPMENT ACTIVITIES
► Preparation of the Administrative Draft EIR for review by City and ARRA staff. This will
allow 2 %2 months of analysis of any remaining environmental impacts and identification of
mitigation measures. The Administrative draft would be completed by August 10, 2001.
► Preparation of a Screencheck Draft EIR by August 30 for final review by the City's EIR
project manager
► Printing and mailing of the Draft EIR on September 10, 2001
► Participation at a public hearing on the Draft EIR in October, 2001
► Preparation of response to comments, findings, and Final EIR by December 2001
► Participation in a public hearing at the City Council Meeting of January 2, 2002 to certify
the Final EIR
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Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
March 7, 2001
TO: The Chairman and
Members of the ARRA Board
FROM: Dana Banke
General Manager, Golf
Doug Yount
Development Services Director
SUBJECT: Recommendation to:
Authorize the Executive Director to Negotiate and Execute a Consultant Agreement
with Kyle Phillips, Golf Course Design, to Design the Golf Course at Alameda Point
BACKGROUND
At a joint meeting of the City Council and ARRA Board on November 14, 2000, staff was instructed
to initiate predevelopment activities for development of a golf course at Alameda Point. Staff
distributed Requests for Qualifications (RFQ) and selected a Financial Analyst, Project Manager and
Dredge Engineer. On March 6, 2001, City Council approved a loan of $300,000 and transfer of funds
from the Golf Course Enterprise Fund to the ARRA fund to pay for predevelopment activities.
DISCUSSION /ANALYSIS
Staff distributed an RFQ for a Golf Course Architect. Following a review of qualifications and
interviews of candidates, Kyle Phillips Golf Course Design was selected. (The selection process is
outlined in Attachment 1; the qualifications of Kyle Phillips are outlined in Attachment 2.) Subject
to approval of recommendations, staff will enter into negotiations and will contract with Kyle
Phillips in substantial conformance with the attached Scope of Services (Attachment 3). Mr. Phillips
will be present at the meeting to make a brief presentation.
DESIGN REVIEW TEAM
The Design Review Team will provide community representation and technical assistance to the
Golf Course Architect during the design process. The team will be composed of the following:
► Golf Course Commissioner
► APAC representative
► Development Services Director and /or representative(s)
► Alameda Point Reuse Planner
► Chuck Corica Golf Complex General Manager
Item #3 -C (ARRA)
3 -20 -01
The Chairman and
Members of the ARRA Board
► Project Manager
► Financial Consultant
► Golf Course Engineer
► Clubhouse Architect (to be selected at a later date)
March 7, 2001
Page 2
In addition to designing the golf course, the architect will work closely with the financial consultant,
the clubhouse architect, the engineer, the Environmental Impact Report consultant and the Project
Manager in coordinating their related efforts. It is estimated that by July, 2001, ARRA and the Golf
Commission will be presented with preliminary drawings and plans for the golf course.
BUDGET/FINANCIAL IMPACT
There is no impact on the General Fund. On March 6, 2001, City Council approved a $300,000 loan
and transfer of funds from the Golf Course Enterprise Account to the ARRA Fund, to be repaid as
soon as other funding becomes available through potential bonds for development of the course. This
amount will be utilized through June 2001 for predevelopment costs. Due to the size of the
Architect's contract and limited funding, the contract will be phased.
Phase I of the contract will end in June, at which time staff will return to report on the status of the
project, recommend additional necessary predevelopment activity, sources of additional funding
necessary for proceeding with the project and permission to proceed with Phase II of the Architect's
contract.
GOLF COURSE ARCHITECT CONTRACT
Phase
Activity
Date
Amount
Phase I
Predevelopment
3/01 -6/01 .
$100,000
Phase II
Predevelopment
7/01 -6/02
$225,000
Phase III
Construction
7/02 -12/04
$ 50,000
Total
$375,000.
Phase I of the contract will end in June, at which time staff will return to report on the status of the
project, recommend additional necessary predevelopment activity, sources of additional funding
necessary for proceeding with the project and permission to proceed with Phase II of the Architect's
contract.
The Chairman and
Members of the ARRA Board
RECOMMENDATION
March 7, 2001
Page 3
It is recommended that ARRA authorize the Executive Director to negotiate and execute a consultant
agreement, in substantial conformance with the attached Scope of Services, with Kyle Phillips Golf
Course Design to design and oversee construction of the golf course at Alameda Point.
DB/DY /KK:ry
Attachments
Respectfully submitted,
GEC
Dana Banke
Golf Ge :1 Manager
and: Doug Yount,
Development Services Director
cc:
Alameda Point Advisory Committee c/o APAC Secretary
Economic Development Commission c/o EDC Secretary
Golf Commission c/o Golf Commission Secretary
Recreation and Park Commission c/o Recreation and Park Commission Secretary
Teresa Highsmith, Assistant City Attorney
FORWARDED
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ATTACHMENT 1
GOLF COURSE ARCHITECT
SELECTION PROCESS
The process for selecting a Golf Course Architect involved:
• Distribution of a Request for Qualifications (RFQ) to members of the American Society of
Golf Course Architects and other golf course architects requesting inclusion
• Staff technical review
Formation of a Selection Panel representing:
► Golf Commission - -Tony Corica (the Commission's designee to Base Reuse
Activities)
► APAC-- Pattianne Parker
► Development Services - -Doug Yount, Development Services Director; Ed Levine,
Alameda Point Facilities Manager; Elizabeth Johnson, Alameda Point Reuse Planner;
Kathleen Kelley, Development Specialist (Golf Course Project Coordinator)
► Chuck Corica Golf Complex- -Dana Banke, General Manager and Doug Pool,
Superintendent
► Gary Heinbuck and David Nelson, Heinbuck Construction (Project Managers)
• Selection Panel reviewed RFQ submittals and selected top candidates for interviews.
• Top candidates were interviewed and two architects were identified for further consideration.
• Additional information provided by the two top architects was compiled and distributed to
the Selection Panel.
• The Selection Panel reached unanimous agreement to select Kyle Phillips Golf Design.
ATTACHMENT 2
GOLF COURSE ARCHITECT QUALIFICATIONS
ARCHITECT SELECTED: Kyle Phillips Golf Course Design
QUALIFICATIONS:
► President/Principal Architect has over 19 years of experience designing golf courses
throughout the world.
► Internationally recognized as a specialist in links -style golf course and hotel /golf resort
design
• Recognized success in solving difficult environmental and planning issues through projects
such as The Resort at Squaw Creek, widely considered to be the most environmentally
responsive course ever constructed
► Recently completed work includes Kingsbarns Golf Links, Scotland, the only golf course
financed by the Royal and Ancient Golf Club of St. Andrews. The links style course will
soon be on the British Open rotation.
► Recently completed the remodeling for the 2000 President's Cup for the Robert Trent Jones
Golf Club near Washington, D.C.
► Speaker on golf course design and environmental issues at the Golf Course Superintendents
Association of America Annual Convention, the European PGA Superintendents
Convention, the California Golf Course Superintendents Annual Meeting and the Society of
Golf Course Appraisers Annual Meeting
► Based in Granite Bay, California
► Education -- Masters of Landscape Architecture, University of Arizona, with honors
ATTACHMENT 3
GOLF COURSE ARCHITECT
SCOPE OF SERVICES OUTLINE
PROJECT COMPONENTS
Development of the golf course will be divided into three phases.
Phase I-- Predevelopment
The first phase of this contract will last from March, 2001 through June, 2001, during which time
preliminary design, engineering, and preparation of cost estimates will begin. Architectural services
will be required regarding placement of dredge materials and/or mined sand at the course site,
drainage and soil compaction. The architect will provide necessary information and support for other
activities related to the golf course including but not limited to the financial feasibility analysis and
negotiations with the Port of Oakland.
Additionally, an Environmental Impact Report (EIR), certified by the City of Alameda in
conformance with CEQA regulations, is a prerequisite to the permits required for receiving dredged
materials from the Port. Architectural services and assistance to the ARRA' s consulting biologist
in negotiation with the U.S. Fish and Wildlife Service will be necessary for providing information
for the EIR, including course design, dredge material deposit locations and drainage. The architect
will work with the golf course engineer and other consultants related to the proposed remediation
of the landfill and maintaining the stability of the shoreline and Bay Trail during construction.
At the end of Phase I, staff will return to the ARRA Board with a status report and a request to
continue the architect's work into Phase II of the contract.
Phase II-- Predevelopment
Phase II will occur from July, 2001 through June, 2002. During this time the architect will continue
design development of the golf course and will complete working drawings. Additionally, further
coordination and technical assistance will be provided with other consultants working on the project
will continue.
Phase I and II work products shall include but are not limited to the following:
► Detailed work program for the golf course
► Schematic design for golf course
► In conjunction with other consultants, a site plan for ultimate project development (including
golf course, clubhouse, driving range, parking, street access and circulation,
hotel /spa/conference center).
► Detailed cost estimate for all elements of project exclusive of hotel /spa/conference center
► Interface with EIR and financial consultant and support City staff and consultants in
negotiations with Port of Oakland (regarding dredge materials) and U.S. Fish and Wildlife
(regarding design constraints relating to wildlife refuge).
Phase III -- Construction
Phase three includes but is not limited to the following:
► Finalization of construction drawings
► Finalization of a construction cost estimates and time schedule
► Bid documentation review and contractor selection
► Oversight of receipt and placement of dredge materials
► Oversight of the golf course construction
► Clubhouse construction coordination with clubhouse architect
► Oversight of golf course grow -in
In addition, the architect will continue to interact, coordinate and provide technical assistance to the
Project Manager, City staff and consultants.
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