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2003-06-04 ARRA PacketAGENDA Regular Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority * * * * * * ** Alameda City Hall Council Chamber, Room 390 2263 Santa Clara Avenue Alameda, CA 94501 Wednesday, June 4, 2003 Meeting will begin at 5:30 p.m. City Hall will open at 5:15 p.m. 1. ROLL CALL 2. CONSENT CALENDAR 2 -A. Approval of the minutes of the special meeting of January 8, 2003. 2 -B. Approval of the minutes of the regular meeting of February 5, 2003. 2 -C. Approval of the minutes of the regular meeting of March 5, 2003. 2 -D. Approval of the minutes of the regular meeting of April 2, 2003. 3. REGULAR AGENDA ITEMS None. 4. ORAL REPORTS 4 -A. Oral report from APAC. 4 -B. Oral report from the Executive Director (non- discussion items). 5. ORAL COMMUNICATIONS, NON- AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) 6. COMMUNICATIONS FROM THE GOVERNING BODY ARRA Agenda — June 4, 2003 7. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 7 -A. Property: Negotiating parties: Under negotiation: 7 -B. Property: Negotiating parties: Under negotiation: 7 -C. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA, Navy and U.S.S. Hornet Price and Terms Alameda Naval Air Station ARRA, Navy and ANAM Price and Terms Alameda Naval Air Station ARRA, Navy and Alameda Point Community Partners Price and Terms Page 2 This meeting will be cablecast live on channel 15. The next regular ARRA meeting is scheduled for Wednesday, July 2, 2003. Notes: Please contact ARRA Secretary, Lucretia at 749 -5800 or 522 -7538 at least 72 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • Sign language interpreters will be available on request. Please contact the ARRA Secretary, Lucretia Akil at 749- 5800 at least 72 hours before the meeting to request an interpreter. • Accessible seating for persons with disabilities (including those using wheelchairs) is available. • Minutes of the meeting are available in enlarged print. • Audio tapes of the meeting are available for review at the ARRA offices upon request. APPROVED MINUTES OF THE SPECIAL MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, January 8, 2003 The meeting convened at 5:35 p.m. with Mayor Johnson presiding. 1. ROLL CALL Present: Beverly Johnson, Mayor, City of Alameda Tony Daysog, Boardmember, City of Alameda Albert DeWitt, Boardmember, City of Alameda, Chair Barbara Kerr, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda 2-Al 2. CONSENT CALENDAR 2 -A. Approval of the minutes of the regular meeting of July 3, 2002. 2 -B. Approval of the minutes of the regular meeting of September 4, 2002. 2 -C. Approval of the minutes of the regular meeting of October 2, 2002. 2 -D. Approval of the minutes of the special meeting of November 6, 2002 2 -E. Approval of the minutes of the regular meeting of December 4, 2002 2 -F. Update on the 39 -Unit Affordable Housing Project at the FISC site (Councilmember Kerr) (this report is for informational purposes only). Member DeWitt moved approval of the consent calendar items 2 -A through 2 -E. Item 2 -F was pulled by Member Kerr. The motion was seconded by Member Kerr and passed by the following voice vote: Ayes -4; Noes -0; Abstentions -1 (Member Matarrese). Public Authority Discussion of Item 2 -F. Member Kerr stated she requested that this item be placed on the agenda because there is a proposal to enter an agreement with an organization whose membership and management is not appointed by the City Council. None of the individuals involved in the management would be removable by the City Council, which is an issue not addressed in the past by the Council. The property is the City's responsibility and more control must be approved by the Council. There is no management agreement in place with the proposed manager. Member Kerr asked if such a manager would screen the tenants and move the tenants in all 39 -units or just the 10- units; and what were the requirements of the grants the prospective manager would require of the City or 1 G: \Comdev\Base Reuse& Redevp\ARRA\MINUTES\2003Uan 8_03.Regular.doc Housing Authority? Before the Legally Binding Agreement and Management Agreement are signed, both should be brought to the ARRA in order for the City to maintain control of the property and delegation will not work for this project. Debbie Potter, Base Reuse and Redevelopment Manager responded that there is an MOU that has already been executed between Operation Dignity, the Collaborative, the CIC and the Housing Authority, which stipulates there will be a 59 -year lease provided to Operation Dignity who will do the management at the property. Operation Dignity is to do the property management both via the Legally Binding Agreement (LBA) and Management Agreement. However, the Housing Authority has the ultimate approval rights over the Management Agreement so it will be approved by Housing Authority. A year ago, the ARRA Board approved the form of the LBA and Management Agreement, and the City Manager was authorized to enter into the LBA's as long as they were consistent with the form of the LBA that was previously approved by the Governing Board. If there are any changes they will be approved by the ARRA Board. To clarify the reference to the 10- units, the grant that the Collaborative received for $500,000, which does go towards the $1 million they are required to raise pursuant to the MOU, requires that 10 of the units within the 39 be set -aside for formerly homeless people with disabilities, which is what the grant was intended for. The grants the Collaborative are pursing are all eligible grants which are compatible with the City and fair housing requirements which the City would have to comply with. The 39 -unit project is a supportive housing project for permanent family housing for a range of supportive services. The disabilities are defined in the staff report which covers this broad range of support. Member Kerr stated that the Board delegated their approval to the City Manager to sign off on the LBA's which should come back to the ARRA as each one is prepared. There was an article in the newspaper which indicated that the Collaborative received the $1 million from a HUD grant. Is this correct? Ms. Potter responded that that the grant was for $500,000, of which $400,000 will go towards construction and $100,000 is a project -based rent subsidy so that it provides some rent subsidy for the 10- units. The authorization for the Collaborative to submit that grant was presented to the Council last May who authorized the submittal of this grant. Staff works closely with the Collaborative to ensure that the grant funds are appropriate and compatible with the City. Member Kerr stated that the packet does not state who will screen the tenants and collect the rent. It only indicates that the manager will pay for the repairs. Ms. Potter responded that the Management Plan will contain all of these points, which will ultimately be approved by the Housing Authority. Mayor Johnson asked that the issue of screening tenants be clarified. Can patients be screened for disabilities without discriminating against them? Ms. Potter responded that the City must comply with fair housing requirements and, should we receive grant money from the federal government, we have to comply with the grants we accept. Member Kerr asked is the Housing Authority going to do the screening and manage the tenants? 2 G: \Comdev\Base Reuse& Redevp\ARRA\MINUTES\2003\Jan 8_03.Regular.doc Ms. Potter responded that Operation Dignity has rights to manage the property for 59 years, which is what the MOU stipulates. Jim Flint, City Manager stated that the LBA and Management Agreement will be brought back to the Board before it is approved by the City Manager's office. Terri Highsmith, Assistant City Attorney stated that the LBA, which is the long -term lease the City will enter into with Operation Dignity once the 39 -units are built, will give Operation Dignity a lease of the property and the ability to operate a program. However, under the LBA, there is a Standard Form of Management Agreement, which does not stipulate Operation Dignity as managing this property. Under this agreement, there were a series of standards approved by the ARRA for selecting an appropriate manager of the property and one of the entities likely to become the manager of the property is Alameda Point Collaborative, as there is a provision within the Management Plan that would provide for them, or another management company that meets the tough standards as approved by the Board. It is not necessarily Operation Dignity that will be the manager of this property. Mayor Johnson asked if there were any performance standards in place for the manager? Ms. Potter indicated that some of the funding sources staff is considering will require that the manager can be fired if they do not meet performance standards, which is one of the many checks and balances already approved by the ARRA. Attorney Highsmith stated that this does not mean further changes cannot be made to the agreement or sought in order to construct these units, which would be brought back to the Board for its approval. The Housing Authority will absolutely weigh in on the overall management of this project. Member Kerr responded that as long as these agreements are brought back to the ARRA as they are written, that is acceptable. Member DeWitt stated he agrees that it would have been better if the City could manage the entire project, however, it did not work out that way. The staff report indicates that the Housing Authority does in fact, have an important part in the management of the property, including the rules, polices and procedures, subject to approval by Operation Dignity, which is tied back into the federal requirements. Member Matarrese stated that when the LBA's are being written, the requirements are made clear, understanding that the manager has to meet certain standards, which we would meet ourselves. The requirements should be specific, along with the actions that would occur resulting from the requirements not being met, before any of the parties sign it. Member DeWitt moved approval of the consent calendar item 2 -F. The motion was seconded by Member Matarrese and passed by the following voice vote: Ayes -4; Noes -0; Abstentions-O. 3 G: \Comdev\Base Reuse& Redevp\ARRA\MINUTES12003Van 8_03.Regular.doc 3. ACTION ITEMS There were no action items. 4. ORAL REPORTS 4 -A. Oral report from APAC. Lee Perez, APAC Chairman stated that the APAC holiday celebration went well and they will provide a full report at the next ARRA meeting. 4 -B. Oral report from the Executive Director (non- discussion items). There was no oral report from the Executive Director. 5. ORAL COMMUNICATIONS, NON- AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) There were no public comments. 6. COMMUNICATIONS FROM THE GOVERNING BODY Member DeWitt'congratulated Lee Perez for his 10 -years as Chairman of the APAC. 7. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 7 -A. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA, Navy and Alameda Point Community Partners Price and Terms ANNOUNCEMENT of ACTION TAKEN in CLOSED SESSION, if any. Mayor Johnson announced that direction was given to the Real Property negotiator. 8. ADJOURNMENT The Acting Mayor adjourned the meeting at 6:20 p.m. L cretia Akil ARRA Secretary 4 G: \Comdev\Base Reuse& Redevp\ARRA \MINUTES\2003Uan 8_03.Regular.doc APPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, February 5, 2003 The meeting convened at 5:38 p.m. with Mayor Johnson presiding. 1. ROLL CALL Present: Beverly Johnson, Mayor, City of Alameda Tony Daysog, Boardmember, City of Alameda Barbara Kerr, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda 2 -B I Absent: Albert DeWitt, Boardmember, City of Alameda, Chair 2. CONSENT CALENDAR 2 -A. Recommendation to authorize the Executive Director to approve a Consent to Assignment of Sublease for Simmba Systems, LLC at Alameda Point. 2 -B. Recommendation to authorize $195,523 in additional funds for the Naval Air Station (NAS) Alameda Replacement Wastewater Interceptor System Project. Member Matarrese moved approval of the consent calendar items. The motion was seconded by Member Kerr and passed by the following voice vote: Ayes -4; Noes -0; Abstentions -0. 3. ACTION ITEMS There were no action items. 4. ORAL REPORTS 4 -A. Oral report from APAC. Lee Perez, APAC Chairman stated that the APAC had an excellent presentation and discussion of the latest golf course project report, which was unanimously supported by all members of the APAC. Other community group participants who attended the meeting and were involved in the discussion, included the Sierra Group and Audubon Society. Mayor Johnson responded that their help and guidance on these issues are appreciated. 1 G: \Corndev\Base Reuse& Redevp\ARRA\ MINUTES \2003\Feb5_03.Regular.doc Member Kerr asked if there were any representatives from EBRPD? Chair Perez responded that they did not attend. 4 -B. Oral report from the Executive Director (non - discussion items). There was no oral report from the Executive Director. 5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) There were no public comments. 6. COMMUNICATIONS FROM THE GOVERNING BODY There were no comments from the Governing Body. 7. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 7 -A. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA, Navy and Alameda Point Community Partners Price and Terms ANNOUNCEMENT of ACTION TAKEN in CLOSED SESSION, if any. Mayor Johnson announced that the ARRA met in closed session to discuss real property negotiations and secure a briefing. Direction was given to the Real Property negotiator. 8. ADJOURNMENT The Acting Mayor adjourned the meeting at 5:50 p.m. Res ectfully ucretia Akil ARRA Secretary 2 G: \Comdev \Base Reuse& Redevp\ ARRA\ MINUTES\2003Web5_03.Regular.doc APPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, March 5, 2003 The meeting convened at 5:40 p.m. with Mayor Johnson presiding. 1. ROLL CALL Present: Beverly Johnson, Mayor, City of Alameda Tony Daysog, Boardmember, City of Alameda Albert DeWitt, Boardmember, City of Alameda, Chair Barbara Kerr, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda 2. CONSENT CALENDAR There were no consent calendar Items. 3. ACTION ITEMS There were no action items. 4. ORAL REPORTS 4 -A. Oral report from APAC. 2-Cj Lee Perez, APAC Chairman stated that the APAC stated they are having more substantive meetings related to issues pertaining to the golf course, hotel, and the pathway around the golf course, as well as other issues affecting the development of Alameda Point. Member DeWitt asked whom have they met with concerning the pathway? Chairman Perez responded that they have met with the Park and Recreation Department and staff who are working on the golf course. Member DeWitt asked how many members are currently on the APAC? Chairman Perez responded that they have approximately 12 or 13 members. 4 -B. Oral report from the Executive Director (non- discussion items). There was no oral report from the Executive Director. 1 G:\Comdev\Base Reuse& Redevp\ARRA\ IINUTES\20031Mar5_03.Regular.doc 5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) Bill Smith stated that the correct name of the golf course path is cart path along the bay trails, which is what bicyclists are in need of, as a parallel path would be appropriate. Mr. Smith stated that the larger developer for the Point Park, requested that they submit a proposal to them for the bay trails along around this area. He indicated that they are obtaining additional golf carts for the golf course. Mr. Smith also mentioned his plans for working on a potential RV Park at Alameda Point. 6. COMMUNICATIONS FROM THE GOVERNING BODY There were no comments from the Governing Board. 7. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 7 -A. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA, Navy and Alameda Point Community Partners Price and Terms ANNOUNCEMENT of ACTION TAKEN in CLOSED SESSION, if any. Mayor Johnson announced that no action was taken. 8. ADJOURNMENT Mayor Johnson adjourned the meeting at 5:48 p.m. Respectfully, Lucretia Akil ARRA Secretary 2 G: \Conxlev\Base Reuse& Redevp\ARRA\ MINUTES \2003\Mar5_03.Regular.doc APPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, April 2, 2003 The meeting convened at 5:40 p.m. with Mayor Johnson presiding. 1. ROLL CALL Present: Beverly Johnson, Mayor, City of Alameda Tony Daysog, Boardmember, City of Alameda Albert DeWitt, Boardmember, City of Alameda, Chair Barbara Kerr, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda 2. CONSENT CALENDAR There were no consent calendar items. 3. REGULAR AGENDA ITEMS 3 -A. Progress report from the Executive Director on the Alameda Point Golf Course /Resort Hotel Development (informational item only). As outlined in the staff report, during the last several months, the focus has been on four major tasks: (1) developing an integrated plan for the golf course, trails, and parks which responds to input from citizens groups and BCDC while maintaining the essential features of a championship course; (2) completing and circulating the project draft EIR; (3) advancing to the second phase of the hotel developer selection process; and (4) obtaining permits from the Army Corps of Engineers, BCDC, and the Regional Water Quality Control Board to import up to two million cubic yards of dredge materials onto the site. Ed Levine, golf course project manager, stated that there have been numerous community workshops during the last year. The site plan has changed several times. The latest change relocates the large park from the estuary point to the southwest corner of the property adjacent to the wildlife refuge, with a smaller observation area at the point. The current design has been endorsed by APAC, the Golf Commission, and Recreation & Parks Commission. It will be reviewed by the BCDC Design Committee on April 7th (it will not be reviewed by the full BCDC until after the EIR is certified). The draft EIR will be circulated in late April and presented to the ARRA during the summer. Kyle Phillips, the golf course designer, presented slides of the previous park and trail configurations and the revised plan. The new design provides easier vehicular access and spectacular views of the San Francisco Bay and skyline. Mr. Phillips showed simulated views from fairways along the bay and estuary, as well as samples of how the runway areas would look with burms and bunkers created from the dredging material. Member DeWitt inquired about the type of foundation which would be under the golf course, whether or not the runways would be removed, and how drainage would be designed. Mr. Phillips said they would remove the runways and reseal them. They may be able to use some of the concrete in the road and parking areas. Mr. Phillips said there would be less drainage issues than there are at present because 90% of the area will be covered in turf. Member Kerr commented that this plan looks like a good compromise between the golfers and the public with plenty of scenic areas for each. She inquired about the quality of the dredge spoils, especially those received from the repair of the Tubes. Mr. Levine said that Caltrans has done thorough studies of the material, and there will be an onsite testing procedure to confirm the quality. Only 50,000 cubic yards of material will come from this source, and it will be used to build the dyke system that will contain the other dredging material. Ms. Kerr also inquired about the waste pits where radioactive paint was dumped, and Mr. Levine stated that a wall would be constructed to separate this area and prevent contamination. Terry Bottomley, the landscape architect, reported that the revised plan has almost 17,000 feet of trails, 8,300 feet of which is part of the Bay Trail system along the water's edge. There are 20 acres of easement, trails and public park space. The trail will be nestled in dunes and natural grasses, which will double as the rough area of the golf course. The inland portion is 260 feet from the water's edge, and elevation is up to 12 feet over the cart paths. The park includes an open meadow, pavilion, and small parking lot. The observation area at the estuary entrance point would include a small meadow, esplanade, benches and viewing areas. The golf course would be graded up from the level of the parks so that views from the course would not be impaired by the parks. Member DeWitt expressed concern about trail users being hit by golf balls, but Mr. Bottomley indicated that the trails are adjacent to the roads or beach and not "in the line of fire" of golfers. Maurice Robinson, consultant to municipalities on hotel development, reported that an RFP is being finalized and will be released in late April with responses due in early June. The four finalists from the RFQ process are Hilton (2 teams), Marriott and Starwood/Sheraton. The RFP states that the four responses will be narrowed down to two to select the finalist. The emphasis will be on developing a four -star quality hotel with 250 -300 rooms plus a conference center, restaurants and spa. Mr. Levine pointed out that this RFP will concentrate on the financial structure of the deal — particularly at -risk cash advances during predevelopment, subordination of developer and hotel management fees to bond debt service, and developer equity investment — rather than the design details. There will be an additional RFP later to select the design architect. Member Kerr stressed the importance of a high- quality development for such an attractive site. Members Daysog and Matarrese inquired about the selection process and requested that the ARRA see all proposal packages before the field is narrowed to the two finalists. Mr. Levine said that the RFP would be re- worded to accommodate this request. Mayor Johnson and all ARRA members emphasized that this must be a high- quality project, and Mr. Robinson stated 2 G \Comdev \Base Reuse& Redevp\ ARRA\ MINUTES\?0031Apr2_03.Regular.doc that the developers would be spending approximately $100,000 to put together their design proposals. He estimates the entire project will cost $80 -100 million. Public Comment: Bill Smith emphasized the importance of public access to the golf course area to increase recreation and tourism in the City. 4. ORAL REPORTS 4 -A. Oral report from APAC. APAC member Alice Garvin reported that the APAC continues to meet monthly. They have reviewed and approved the revised golf course parks and trails plan. They have also met with the master developer, Alameda Point Community Pay viers, and receive regular reports from them. 4 -B. Oral report from the Executive Director (non - discussion items). None. 5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) Brian Schmeltz of Super -Moto Productions, Inc. requested the ARRA's consideration of a proposal to hold a motorcycle racing event in the runway area on Sunday, November 9th. He expects the event to draw 10- 15,000 fans who would likely bring additional revenue to the City throughout the weekend. The event would require five days to set up and three days to take down. He requested that his proposal be on the agenda next month. Bill Smith stated that due to heightened security concerns nationwide, there needs to be an emergency plan for Alameda Point. 6. COMMUNICATIONS FROM THE GOVERNING BODY Member Daysog thanked all of the people who provided information about the golf course plans. Member Matarrese requested copies of the minutes of the RAB meetings. City Manager Jim Flint said that he would provide those in the future. Member DeWitt requested further information about the dredging materials, and Mr. Flint said he would provide an off - agenda report with a status update. 3 G:1Comdev\Base Reuse& Redevp\ARRA\M INUTES\2003 W pr2_03. Rcgular. doc 7. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 7 -A. Property: Alameda Naval Air Station Negotiating parties: ARRA, Navy and Alameda Point Community Partners Under negotiation: Price and Terms The Mayor announced that no action was taken. 8. ADJOURNMENT Mayor Johnson adjourned the meeting at 7:00 p.m. Re ectf, lly subm is Akil ARRA Secretary 4 G: \Comle■\Base Reuse& Redevp\ ARRA \MINUTES\2003\Apr2_03.Regular. doc AGENDA Special Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority * * * * * * ** Alameda City Hall Council Chamber, Room 391 2263 Santa Clara Avenue Alameda, CA 94501 1. ROLL CALL 2. REGULAR AGENDA ITEMS Tuesday, June 17, 2003 Meeting will begin at 7:25 p.m. City Hall will open at 7:10 p.m. 2 -A. Recommendation to approve plans and specifications and award construction contract in the amount of $522,200 to Blocka Construction, Inc. for the Alameda Naval Air Museum — renovations to Building 77. 3. Public Comment on Non - Agenda Items Only. Anyone wishing to address the Board on agenda items only, may speak for a maximum of 3 minutes per item. 4. ADJOURNMENT Notes: • Sign language interpreters will be available on request. Please contact Lucretia Akil, ARRA Secretary, at 749 -5800 at least 72 hours before the meeting to request an interpreter. • Accessible seating for persons with disabilities (including those using wheelchairs) is available. • Minutes of the meeting are available in enlarged print. City of Alameda Inter -Office Memorandum June 3, 2003 To: Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority From: James M. Flint Executive Director Re: Background Recommendation to Approve Plans and Specifications and Award Construction Contract in the Amount of $522,200 to Blocka Construction, Inc. for the Alameda Naval Air Museum — Renovations to Building 77 On August 11, 1997, the ARRA was awarded an EDA Grant in the amount of $2.4 million for building renovations and water system upgrades at Alameda Point. One of the buildings to be upgraded with these funds is Building 77. On April 15, 2000, the ARRA entered into a five -year sublease with the Alameda Naval Air Museum (ANAM) for Building 77. Staff has been working with ANAM over the last several years to develop a work scope for the renovations, retain an architect to prepare the necessary drawings and required contractor bid package, and solicit bids for construction of the improvements. This work has been completed, A contract for construction must be executed prior to June 30, 2003, or the City /ARRA risks the loss of EDA funding. Discussion In order to obtain the Certificate of Occupancy for building 77, the scope of work requires: installing a new electrical service and distribution system, ADA compliant restrooms and ramp; fire sprinkler system certification upgrade and extension, elevator certification, emergency lighting and exit signs, mechanical improvements and selective demolition. Other items included are a security system and roofing repairs. To solicit the maximum numbers of bids, and the most competitive price, bid documents were provided to builder's exchanges and databases throughout the Bay Area. In addition, a notice of bid was published in the Alameda Journal four times throughout the month of May 2003. Bids were opened on May 29, 2003. Three contractors submitted bids. The list of bidders from lowest to highest for total project cost is as follows: Bidder Location Bid Amount Blocka Construction, Inc. Fremont, CA $435,167.00 Fisher Development, Inc. San Francisco, CA $520,049.00 Page Construction, Inc. Novato, CA $611,531.00 The engineer's estimate is $605,220.00. Plans, Specifications and the Contract are on file in the City Report #2 -A ARRA 6 -17 -03 Honorable Members of the Alameda Reuse and Redevelopment Authority Fiscal Impact June 3, 2003 Page 2 This project is funded by $326,864 of EDA grant funds and required matching funds (AP bond funds) with an additional $195,335 of ARRA lease revenues. ARRA lease revenues will be drawn on only as needed to meet the project budget (bid amount plus contingency). This expenditure of EDA, AP bond and lease revenue funds fulfills the obligation to ANAM to bring Building 77 to occupancy. Recommendation The Executive Director recommends that the ARRA, by motion, approve the plans and specifications and award a contract in the amount of $522,200, which includes a 20% contingency, to Blocka Construction, Inc. for the Alameda Naval Air Museum - Renovation to Building 77. RH/DP ectfully Submitted, Paul Benoit Deputy Executive Director By: Debbie Po ter Base Reuse and Redevelopment Manager Dedicated to Excellence, Committed to Service G: Rehab /EDA Grant/Building 77 upgrades /Bld 77 SR Award