Loading...
2004-04-07 ARRA PacketAGENDA Regular Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority Alameda City Hall Council Chamber, Room 390 2263 Santa Clara Avenue Alameda, CA 94501 Wednesday, April 7, 2004 Meeting will begin at 5:30 p.m. City Hall will open at 5:15 p.m. 1. ROLL CALL 2. CONSENT CALENDAR 2 -A. Approval of the minutes of the regular meeting of February 4, 2004. 3. REGULAR AGENDA ITEMS None. 4. ORAL REPORTS 4 -A. Oral report from APAC. 4 -B. Oral report from the Executive Director (non - discussion items). 5. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) 6. COMMUNICATIONS FROM THE GOVERNING BODY 7. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 7 -A. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA, Navy, and Alameda Point Community Partners Price and Terms Announcement of Action Taken in Closed Session, if any. 8. ADJOURNMENT ARRA Agenda - April 7, 2004 Page 2 This meeting will be cablecast live on channel 15. The next regular ARRA meeting is scheduled for Wednesday, May 5, 2004. Notes: • Sign language interpreters will be available on request. Please contact the ARRA Secretary, Lucretia Akil at 749 -5800 at least 72 hours before the meeting to request an interpreter. • Accessible seating for persons with disabilities (including those using wheelchairs) is available. • Minutes of the meeting are available in enlarged print. • Audio tapes of the meeting are available for review at the ARRA offices upon request. APPROVED MINUTES OF THE REGULAR MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, February 4, 2004 The meeting convened at 5:40 p.m. with Mayor Johnson presiding. 1. • ROLL CALL Present: Beverly Johnson, Mayor, City of Alameda Tony Daysog, Boardmember, City of Alameda (arrived 5:50 p.m.) Barbara Kerr, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda Marie Gilmore, Boardmember, City of Alameda 2 -A 2. CONSENT CALENDAR 2 -A. Approval of the minutes of the Special Meeting of November 19, 2003. Member Kerr motioned for approval of the minutes as written. The motion was seconded by Member Gilmore and passed unanimously. 2 -B. Approval of the minutes of Special Joint City Council, CIC and ARRA meeting of November 19, 2003. Member Kerr motioned for approval of the minutes as written. The motion was seconded by Member Gilmore and passed unanimously. 3. REGULAR AGENDA ITEMS 3 -A. Recommendation from the Executive Director that the ARRA Governing Body Authorize the Executive Director to Approve an Amendment Extending the Term of the Agreement with Barnes and Company for Two Months in the Amount of $49,920 for Interim Project Management Advisory Services for Alameda Point. Recruitment for a full -time project manager is not expected to be complete until April 2004. Since the current contract expires on February 13, 2004, a two -month extension is necessary. Member Matarrese motioned for approval of the recommendation from the Executive Director that the ARRA Governing Body authorize the Executive Director to approve an amendment extending the term of the agreement with Barnes and Company for two months in the amount of $49,920 for interim project management advisory services for Alameda Point. The motion was seconded by Member Gilmore and passed unanimously. 1 3 -B. Recommendation from the Executive Director that the ARRA Governing Body Authorize the Executive Director to Approve an Amendment Adding $176,000 and Extending the Term of the Agreement with The Ferguson Group for Policy Consultation and Governmental Regulations Services for Alameda Point. On January 1, 2004, The Ferguson Group entered into a one -month agreement with the ARRA to provide advisory services related to cleanup and conveyance issues at Alameda Point. This extension of the agreement will cover the period February 5 through December 31, 2004. The overall goal is to develop a cooperative remediation and conveyance strategy with the Navy. Mayor Johnson expressed confidence that The Ferguson Group will continue to serve the City well. Member Gilmore motioned for approval of the recommendation from the Executive Director that the ARRA Governing Body authorize the Executive Director to approve an amendment adding $176,000 and extending the term of the agreement with the Ferguson Group for policy consultation and governmental regulations services for Alameda Point. The motion was seconded by Member Matarrese and passed unanimously. 3 -C. Recommendation from the Executive Director to Approve the Property Management Agreement with PM Realty Group. PM Realty Group has been managing the leasing and property management at Alameda Point as a subcontractor of the master developer, Alameda Point Community Partners, since approximately January 2002. It is proposed that the City contract directly with PM Realty Group for these services. PM Realty Group will utilize the services of Cushman & Wakefield to market some of the properties. Member Gilmore requested a copy of a leasing report showing properties leased, tenant infoiniation, rental income, etc. Mr. Flint indicated there is such a report updated monthly and will ensure that all ARRA members receive this report. Finance Manager Nanette Banks reported that a concerted effort has been made to bring all rent payments up to date, and there are currently only six tenants that are in arrears. Member Matarrese motioned for approval of the recommendation from the Executive Director to approve the property management agreement with PM Realty Group. The motion was seconded by Member Daysog and passed unanimously. 4. PRESENTATIONS 4 -A. Presentation regarding the Restoration Advisory Board (RAB). Reuse Planner Elizabeth Johnson provided an overview of the two Restoration Advisory Boards — one for the former Naval Air Station and one for the FISC Annex facility. The RAB is a volunteer group formed and supported by the Navy to provide community input to the environmental restoration and remediation process. The formation and operation of the RAB is governed by Department of Defense policies and guidelines. They meet monthly, and members include representatives from the U.S. EPA, California EPA, Department of Toxic Substances Control and Regional Water Quality Control Board, as well as the City and APAC. The RAB supplements the formal CERCLA requirements for public involvement. 2 5. ORAL REPORTS 5 -A. Oral report from APAC. Chair Lee Perez reported that the APAC will send a report to the ARRA Board for its March meeting regarding changes in its membership composition. 5 -B. Oral report from the Executive Director (non- discussion items). There was no oral report from the Executive Director. 6. ORAL COMIVIUNICATIONS, NON - AGENDA (PUBLIC COMMENT) (Any person may address the governing body in regard to any matter over which the governing body has jurisdiction that is not on the agenda.) Bill Smith spoke about the free enterprise opportunities at Alameda Point. 7. COMMUNICATIONS FROM THE GOVERNING BODY There were no communications from the Governing Board. 8. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 8 -A. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA and Navy Price and Terms Mayor Johnson announced that the ARRA was briefed on the status of the negotiations and provided direction to the negotiators. 8 -B. Property: Negotiating parties: Under negotiation: Alameda Naval Air Station ARRA, Navy and Alameda Point Community Partners Price and Terms Mayor Johnson announced that the ARRA was briefed on the status of the negotiations and provided direction to the negotiators. 8. ADJOURNMENT Mayor Johnson adjourned the meeting at 7:50 p.m. Respectfully submitted, 0\ Lucretia Akil ARRA Secretary 3 AGENDA Special Meeting of the Governing Body of the Alameda Reuse and Redevelopment Authority * * * ** * ** Alameda City Hall Council Chamber, Room 391 2263 Santa Clara Avenue Alameda, CA 94501 . ROLL CALL 2. Public Comment on Agenda Items Only. Tuesday, April 20, 2004 Meeting will begin at 7:25 p.m. City Hall will open at 7:20 p.m. Anyone wishing to address the Board on agenda items only, may speak for a maximum of 3 minutes per item. 3. CONSENT CALENDAR 3 -A. Recommendation from the Executive Director that the ARRA Governing Body authorize the Executive Director to award a 14 -month contract to Barnes and Company in the amount of $264,000 for real estate advisory services at Alameda Point. 4. REGULAR AGENDA ITEMS None. 5. ADJOURNMENT Notes: Please contact ARRA Secretary, Lucretia Akil at 749 -5800 or 522 -7538 at least 72 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. • Sign language interpreters will be available on request. Please contact Lucretia Akil, ARRA Secretary, or Development Services at 749 -5800 at least 72 hours before the meeting to request an interpreter. • Accessible seating for persons with disabilities (including those using wheelchairs) is available. • Minutes of the meeting are available in enlarged print. Alameda Reuse and Redevelopment Authority Interoffice Memorandum April 6, 2004 TO: Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority FROM: James M. Flint Executive Director SUBJ: Recommendation from the Executive Director that the ARRA Governing Body Authorize the Executive Director to Award a 14 -month Contract to Barnes and Company in the Amount of $264,000 for Real Estate Advisory Services at Alameda Point Background On November 13, 2003, Barnes and Company entered into an agreement with ARRA to provide advisory services and serve as interim Project Manager to the Alameda Point Project. This Agreement expires on April 15, 2004. A new agreement to provide professional assistance in support of the conveyance and land planning work at Alameda Point over the next 14 months is attached for ARRA Board consideration. Discussion The proposed new agreement with Barnes and Company runs from April, 2004 through June 30, 2005. Under this new contract, the initial month is a transitional period, in which both Mr. Barnes and Mr. Pflaum will provide orientation and special support for the new Project Manager. Following that transitional period, the Barnes team will reduce its services as the new Project Manager becomes fully familiarized with the project. Once the intensive Navy negotiation period is near completion, which is anticipated to happen after September 30, 2004, Mr. Pflaum's services are planned to be discontinued from the Barnes team. The Barnes team will work closely with the Alameda Point Project Manager, City staff, and key consultants to develop a plan and strategy for advancing negotiations with the Navy to accomplish a workable conveyance of Alameda Point to the City of Alameda. Barnes will assist with both formulation of strategy and implementation, as well as participate in the creation of an updated land use plan for Alameda Point, consistent with the goals described in the Conditional Acquisition Agreement (CAA) with Alameda Point Community Partners (APCP). Barnes will further support the Project Manager in carrying out his responsibility for managing the $3.5 million Alameda Point budget. Dedicated to Excellence, Committed to Services Honorable Chair and Members of the Alameda Reuse and Redevelopment Authority Fiscal Impact April 6, 2004 Page 2 The funding source for this agreement, in the amount of $264,000, is the Alameda Point Refunding Bond 2003 (for predevelopment). Therefore, there is no fiscal impact to the general fund. Recommendation The Executive Director recommends that the ARRA Governing Board authorize the Executive Director to award a 14 -month contract to Barnes and Company in the amount of $264,000 for real estate advisory services at Alameda Point. JF/PB /SP/DP/LA Respectfully submitted, Paul Benoit Deputy Exec mot' e D rector By: Stephen Proud AP Project Manager Attachment: Consultant Agreement — Barnes and Company Dedicated to Excellence, Committed to Services C: IDOCUME- IktW_user\ LOCALS- 11TertmlBames & Co.NewContract_042004.DOC