2004-07-04 ARRA PacketAGENDA
Regular Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
Alameda City Hall
Council Chamber, Room 390
2263 Santa Clara Avenue
Alameda, CA 94501
1. ROLL CALL
2. CONSENT CALENDAR
Wednesday, July 7, 2004
Meeting will begin at 5:30 p.m.
City Hall will open at 5:15 p.m.
2 -A. Approval of the minutes of the regular meeting of June 2, 2004.
2 -B. Approval of the minutes of the special meeting of June 15, 2004.
3. PRESENTATION
3 -A. Presentation /update on Alameda Point Navy Negotiations and Land Use Planning.
4. REGULAR AGENDA ITEMS
4 -A. Recommendation to approve the ARRA budget for Fiscal Year 2004 -2005.
5. ORAL REPORTS
5 -A. Oral report from APAC.
5 -B. Oral report from Member Matarrese, RAB representative.
5 -C. Oral report from the Executive Director (non- discussion items).
6. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the
governing body has jurisdiction that is not on the agenda.)
7. COMMUNICATIONS FROM THE GOVERNING BODY
ARRA Agenda - July 7, 2004 Page 2
8. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER
CONFERENCE WITH REAL PROPERTY NEGOTIATOR:
8 -A. Property:
Negotiating parties:
Under negotiation:
8 -B. Property:
Negotiating parties:
Under negotiation:
Alameda Naval Air Station
ARRA, Navy, and Alameda Point Community Partners
Price and Terms
Alameda Naval Air Station
ARRA and Navy
Price and Terms
Announcement of Action Taken in Closed Session, if any.
9. ADJOURNMENT
This meeting will be cablecast live on channel 15. The next regular ARRA meeting is
scheduled for Wednesday, August 4, 2004.
Notes:
■ Sign language interpreters will be available on request. Please contact the ARRA Secretary, Irma Frankel,
at 749 -5800 at least 72 hours before the meeting to request an interpreter.
• Accessible seating for persons with disabilities (including those using wheelchairs) is available.
• Minutes of the meeting are available in enlarged print.
• Audio tapes of the meeting are available for review at the ARRA offices upon request.
APPROVED
MINUTES OF THE REGULAR MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Wednesday, June 2, 2004
The meeting convened at 5:39 p.m. with Mayor Johnson presiding.
1. ROLL CALL
Present: Beverly Johnson, Mayor, City of Alameda
Tony Daysog, Boardmember, City of Alameda
Barbara Kerr, Boardmember, City of Alameda
Frank Matarrese, Boardmember, City of Alameda
Marie Gilmore, Boardmember, City of Alameda
2. CONSENT CALENDAR
2 -A. Approval of the minutes of the special meeting of December 16, 2003.
2 -B. Approval of the minutes of the regular meeting of March 3, 2004.
2 -C. Approval of the minutes of the regular meeting of April 7, 2004.
2 -D. Approval of the minutes of the regular meeting of May 5, 2004.
Member Gilmore motioned for approval of the Consent Calendar items. The motion was
seconded by Member Kerr and passed by the following voice vote: Ayes — 4; Noes — 0;
Abstentions — 0 (Member Daysog arrived after the vote).
3. PRESENTATION
3 -A. Presentation /update on Alameda Point Navy Negotiations and Land Use Planning.
City Manager Jim Flint introduced Stephen Proud, Alameda Point Project Manager, to present a
comprehensive review, history, and update of the Alameda Point Development status. The
presentation largely focused on the status of ARRA/NAVY Negotiations. Next ARRA/NAVY
Meetings: June 8th June 29th , July 21st
Jim Flint reiterated that this presentation will be part of each month's regular ARRA meeting and
asked if it met the Council's expectations.
Mayor Johnson expressed that the presentation was "very good" and hoped for good viewership.
Member Matarrese requested from Stephen Proud a better description of our position relative to
the Navy for the public to understand that it is the Navy's process vs. ARRA's process — and that
there are challenges in dealing with the federal agency.
Mayor Johnson requested a review of the history of the former BRAG, decision on base closure
and reuse plan process, and the Navy's own estimate of clean -up and conveyance. Stephen Proud
Page 1
G: \Comdev\Base Reuse& Redevp\ARRA\MINUTES\2004 \6 2 -04 Regular.ARRA minutes.doc
stated that the process is largely Navy - driven. The Navy is the property owner and disposal agent
and the timing of everything is at their discretion. Understanding the long history between the
Navy and ARRA goes back to the 1993 BRAC closure and EDC Business Plan in 1996. The
Navy is continuing their dialogue with us regarding the transfer of the property. There is a no-
cost EDC/MOA document in place. Staff initiated an early transfer discussion with the Navy,
requesting that we take responsibility for the environmental remediation program, as the program
was funded by the Navy through an Environmental Services Cooperative agreement. When our
remediation costs were significantly higher than the Navy's, negotiations broke down. However,
new conversation with the Navy has started with staff discussing issues that we can control, like
the Land Use Planning process, although we still have to rely on the Navy to respond to us.
Jim Flint reiterated the negotiations temporarily ceased due to the remediation cost estimates.
Mr. Flint emphasized ARRA's new approach, which the Navy has been receptive to. He stated
the ARRA has provided direction to reengage negotiations with the Navy which is moving in an
optimistic direction.
Member Kerr discussed the change of legislation in Washington, D.C. that was against no -cost
conveyance and how the Navy began to find fault with our agreement. The biggest challenge is
the Navy recognizing the value of the property in the current marketplace.
Mayor Johnson stated it is encouraging that things are moving in a new direction with the Navy
and hopes the process keeps moving forward.
City Manager Flint stated the new model for disposal will be brought back to ARRA in June
2005, based on ARRA direction.
Member Daysog discussed 2 points: 1) phased conveyance should not be confused with cherry -
picking 2) in terms of the environmental cost, discussions should be based on the vantage point
of what is best for the public (safety).
4. REGULAR AGENDA ITEMS
4 -A. Recommendation to approve a 15 -month consultant agreement with ROMA Design
Group in the amount of $587,595 for Master Land Planning at Alameda Point.
Andrew Thomas, Planning Department Manager, presented his report to the ARRA Board. He
discussed the history and qualifications of the ROMA Design Group, a consulting firm that has
been selected to provide Land Use and Urban Design expertise. Introduced the principals of
ROMA to the Board: Walter Rask and Jim Adams, and discussed the comprehensive selection
process and criteria. Mr. Thomas also informed the ARRA of upcoming Public Engagement
meetings, the first one scheduled in August.
Councilmember Daysog asked Andrew to please discuss the selection process, so that the public
will be aware that it was a major competitive process, especially since the financial commitment
is major.
Public Speakers:
Page 2
G: \Comdev \Base Reuse& Redevp\ARRA\bIINUTES \2004 \6 -2 -04 Regular.ARRA minutes.doc
Lee Perez, Chair of the APAC — in full agreement on the recommendation and provided brief
review of the APAC's 11 -year history in terms of working with the community and what they
can contribute to the process.
Andrine Smith, Chair of Community Involvement Subgroup of the APAC - discussed APAC's
role in the public outreach, their credibility with the community because of their impartiality, and
would like to stay involved in the planning process with ROMA and be the host for the
community engagement meetings. APAC will still be here to continue the process, without
interruption, once the ROMA contract is completed. Had 3 recommendations:
1. That an APAC member be a representative on the ROMA team and participate in
their meetings.
2. A designated representative from ROMA to attend the APAC meetings.
3. Be public host for the Community Engagement Meetings
Requested that the Scope of Work be expanded to include these recommendations.
Diane Lichtenstein, Co -chair of the APAC, reiterated the importance of APAC's involvement in
the planning process.
Member Matarrese challenged APAC on their impartiality by emphasizing that the APAC does
represent the City as an official entity of the City.
Jim Flint replied that it is implicit that staff will work collaboratively with ROMA and APAC.
The APAC will not serve as a filter and that the ARRA will have final decision- making control
in the process.
Bill Smith, citizen, discussed that he was the only person that attended a public meeting that
Andrine Smith called a year ago.
5. ORAL REPORTS
5 -A. Oral report from APAC.
There was no oral report from APAC. (Members spoke under Item 4 -A.)
5 -B. Oral report from Member Matarrese, RAB representative.
There was no oral report from Member Matarrese.
Jim Flint informed the Council that Elizabeth Johnson, staff member to the RAB, will provide a
monthly summary to Member Matarrese.
5 -C. Oral report from the Executive Director (non - discussion items).
There was no report from the Executive Director.
Page 3
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6. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the
governing body has jurisdiction that is not on the agenda.)
There were no oral communications.
7. COMMUNICATIONS FROM THE GOVERNING BODY
There were no communications from the Governing Body.
8. ADJOURNMENT
Mayor Johnson adjourned the open session meeting at 6:53 p.m.
Respectfully submitted,
Irma
Frankel
ARRA Secretary
Page 4
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APPROVED
MINUTES OF THE SPECIAL MEETING OF THE
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY
Tuesday, June 15, 2004
The meeting convened at 8:12 p.m. with Mayor Johnson presiding.
1. ROLL CALL
Present: Beverly Johnson, Mayor, City of Alameda
Frank Matarrese, Boardmember, City of Alameda
Marie Gilmore, Boardmember, City of Alameda
Tony Daysog, Boardmember, City of Alameda
Barbara Kerr, Boardmember, City of Alameda
2. PUBLIC COMMENT ON NON - AGENDA ITEMS
There were no public comments.
3. CONSENT CALENDAR
3 -A. Recommendation to approve Continuing Resolution authorizing payment of Alameda Point
obligations at existing levels until adoption of the FY 2004 -2005 Operating Budget.
Member Matarrese motioned for approval of the recommendation. The motion was
seconded by Member Daysog and passed by the following voice vote: Ayes -5; Noes -0;
Abstentions -0
4. REGULAR AGENDA ITEMS
There were no regular agenda items.
5. ADJOURNMENT
Mayor Johnson adjourned the meeting at 8:13 p.m.
Respectfully submitted,
Irma Frankel
ARRA Secretary
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Land Use Planning: Prepare and
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•Technical Studies Potential Development
•Transportation Planning Land Use Concept
•Community Engagement Scenarios
•Execute Trust Exchange with State Lands
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Project Team Bi- Weekly Meetings (23)
Alameda Reuse and Redevelopment Authority
Interoffice Memorandum
June 24, 2004
To: Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
From: James Flint, Executive Director
Re: Recommendation to Approve the ARRA Budget for Fiscal Year 2004 -2005
Background
As with prior years, the ARRA budget is predicated upon lease revenue from current and projected
leases. A continuing challenge to the ARRA budget process is the use restrictions imposed on lease
revenues as a result of the execution of the no -cost Economic Development Conveyance (EDC) with
the Navy in June 2000. Article 6 (b) of the EDC agreement limits the allowable uses of proceeds to:
1. Road Construction
2. Transportation Management Facilities
3. Storm and sanitary sewer construction
4. Police and fire protection facilities and other public facilities
5. Utility construction
6. Building Rehabilitation
7. Historic property preservation
8. Pollution prevention equipment or facilities
9. Demolition
10. Disposal of hazardous materials generated by demolition
11. Landscaping, grading and other site or public improvements; and
12. Planning for or the marketing of the redevelopment and reuse of the property
Compliance with the federal restrictions has required transferring some Alameda Point operating
costs to unrestricted funds in order to fund essential city services (police /fire). In FY 2004 -05, the
ARRA will fund capital projects eligible under the EDC in exchange for unrestricted funds. Also,
per the EDC agreement, the ARRA annually prepares an audit report on the use of lease revenues to
the Navy.
Discussion
In February, the ARRA assumed oversight of the private property management company, PM Realty
Group (PM) from Alameda Point Community Partners. This year PM has been able to provide more
service with fewer dollars. It is anticipated that PM will end their year approximately 20% under
budget, representing approximately $500,000 in savings. It is anticipated that PM will remain at that
reduced level of spending in the coming years.
In addition to costing less, PM is working with Cushman & Wakefield, ARRA leasing agents, to
establish target leasing dates for leasable buildings. Next year leasing targets have been established
for buildings 19, 41, 117 and 360. Building 162 was on the list, but as a result of a recent theft of the
electrical system, the building now needs considerable capital investment.
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
June 24, 2004
Page 2
Currently staff is working with the U.S. Department of Transportation to negotiate a 20 -year lease
agreement for the Maritime Administration (MarAd) ready - reserve ships. In order to secure the lease
there may need to be additional capital expenditures related to pier improvements and a plan in place
for dredging the Alameda Channel. Part of the negotiation for MarAd includes an examination of
the support services provided to the ships through our port operations, Trident Management. Staff is
examining the agreement with Trident based on input from MarAd and may be able to realize
savings from the contract. The savings could be used to provide capital improvement to the pier.
The ARRA Fund is composed of building/equipment lease revenue, bond proceeds for capital
projects and grant funds. Currently, the ARRA is drawing down funds from two Economic
Development Administration (EDA) grants. These funds are being used for building upgrades, water
system improvements, Pier 1 electrical improvements and construction of Tinker Avenue.
Fiscal Impact
Total Revenue projected for FY 04 -05 is $12,472,374 with total expenditures of $11,092,493. The
projected fund balance is $1,379,881. The ARRA fund balance is critical for next fiscal year as the
ARRA anticipates decisions about the development of Alameda Point from the Navy and the
developer. In 2003, the ARRA bonded against lease revenues to raise funds for base re -use planning
and conveyance of Alameda Point. The 2003 ARRA bond is funding 18- months of pre - development
activity. Preserving a fund balance will allow the ARRA to have access to additional financial
resources if the bond funds are not sufficient and if there are delays in negotiations. Attachment 1
details ARRA revenue and expenditures, Attachment 2 lists the projected bond - funded activities,
Attachment 3 is the property management budget, and Attachment 4 is a three year projection for
operating costs. The following is a brief description of budgeted items:
Capital Projects in FISC /East Housing $2,800,000
There will be a reimbursement from unrestricted project funds.
City Fees $745,000
Payment of Urban Runoff Fee and Sewer User Fee ($680,000 and $65,000 respectively).
Building Maintenance $120,000
Maintenance costs for City - leased buildings at Alameda Point (O'Club, Bldg 1, Pool, Gym etc.)
Roads and Grounds $132,000
Maintenance of grounds not covered by PM Realty contract and all public roads.
Electric Power $200,000
Since transferring the electrical system to AP &T, the ARRA has saved over $1 million in electrical
costs.
Water $965,000
Funds operations and maintenance of the water system ($115,000), water usage ($550,000) and AP
water ($300,000) which are managed by Public Works.
Sanitary Sewers $200,000
Funds contractual services, repairs, and manhole replacements.
G: \Comdev\Base Reuse& Redevp\ARRA\STAFFREP\2004 \7 July\4 -A ARRA BudgetFY0405_June24.doc
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
June 24, 2004
Page 3
Gas Usage $50,000
Funds usage and PG &E maintenance.
Outside Legal Counsel $484,000
This includes the annual outside legal allocation $484,000 and a $60,000 contingency for a real
estate attorney to oversee leasing activities when needed. Legal costs for negotiations with the
master developer are covered by cost recovery.
• Real Estate Transactions to support Leasing & Property Management $60,000
Alameda Point Capital Projects $2,243,100
This includes the projects outlined in Attachment 2 and all EDA- funded activities.
Alameda Point Property Management $2,664,192
Funds property management includes possessory interest and hospital assessments on all market -rate
housing units (See Attachment 3).
Property Management Funds controlled by ARRA $521,000
Sets aside funds for roof repair contingency ($400,000), Environmental consultant services ($36,000)
and replacement of pump for well water ($85,000). PM must receive staff approval before funds can
be drawn down for the identified activities.
Alameda Point Operating Costs $2,151,301
Includes City indirect costs, audit, ARRA meeting expenses, consultant services, insurance, and
costs for Public Works, City Manager, Development Services, Planning, and Human Resources
staff.
Fund Balance /ARRA Reserve $1,379,881
Typically the fund balance is appropriated as an ARRA reserve fund.
Total Expenditure
Recommendation
The Executive Director recommends that the Alameda Reuse and Redevelopment Authority
approve the budget for Fiscal Year 2004 -2005.
$14,715,474
LLINAB:dc
Leslie Little, Director
Development Services Department
By:
Nanette Banks
Finance & Administration Manager
G: \Comdev\Base Reuse& Redevp\ARRA■STAFFREP\2004 \7 July\4 -A ARRA BudgetFY0405_June24.doc
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
Attachments: Attachment 1 ARRA Revenue and Expenditures
Attachment 2 AP Bond - Funded projects
Attachment 3 PM Realty Property Management Budget
Attachment 4 Projected Three Year Operating Budget
G: \Comdev \Base Reuse& Redevp\ARRA\STAFFREP\2004 \7 July\4 -A ARRA BudgetFY0405_June24.doc
June 24, 2004
Page 4
Attachment 1
ALAMEDA POINT BUDGET - FISCAL 2004 -2005
Operating Budget
REVENUES
Projected Fund Balance
Projected Year Revenue
TOTAL Available for
Operations
$2,323,406
10,148,968
Expenditures
Operations
Capital Projects FISC
Building Maintenance
Roads And Grounds
Electric Power
Water
Sanitary Sewers
Gas Usage
Outside Legal Counsel
AP Property Management
ARRA -Prop. Mgmt Funds
City Fees
$ 12,472,374 TOTAL Operations
FUND BALANCE
CAPITAL IMPROVEMENT PROJECT BUDGET
Revenue
Bond Proceeds
Grants
$ 597,000
$ 1,646,100
TOTAL Available for Capi $ 2,243,100
Capital Expenditures
AP Bond Projects
Electrical /Building
Tinker Avenue
$ 1,926,792
2,800,000
120,000
132,000
200,000
965,000
200,000
50,000
544,000
2,664,192
521,000
745,000
$ 10,867,984
1,604,390
$ 597,000
146,100
1,500,000
$ 2,243,100
Grand Total Resources $ 14,715,474 Grand Total Expenditures $ 14,715,474
Attachment 2
AP Bond Project 2004 -20051
Bond Improvement Fund $597,000
AP Water Misc. 100,000
Traffic Flow Remaining Funds 1,500
EDA Pier One Electrical 150,500
AP Golf Course Project (remaining oblic 100,000
Pier Improvements 245,000
Totals 597,000
Remaining Balance $0
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Lease Revenue -AP
Projected Fund Balance AP
Total Revenue
Audit/ARRA Meeting
Bond Debt Service
Capital Projects FISC /EH
Sanitary Sewer
Urban Runoff Fee- AP /FISC
Total
AP Water
Sewer User Fee
Citywide Development Fee
Insurance
O &M /Repair of Water System
Electrical Power
Gas Usage
Water Usage
AP Prop Mgmt
Building Maintenance
Roads and Grounds
Roof /Environmental
DSD Staff
City Manager's staff
Human Resources Staff
Planning Staff
PW staff
Year Operating Budget
Activity
Exchange of restricted funds
Machinery/Equipmt, Professional
Calculated annually- estimates only
Subtotal
Contractual Services, Equipment,
Approved payment schedule
EBMUD agreement
Total Subtotal
Total Subtotal
Contractual Services, Repair, Mair
Contractual Services, Equipment F
Contigency Related to property me
Total Subtotal
Total Subtotal
Total Subtotal
Professional Services DSD consultants
Outside Legal Counsel Outside legal and leasing attorney
Total Subtotal
Indirect Costs
Finance Department
Legal Staff Support
Risk Management
City Council
City Manager
Code Enforcement
Human Resources
Information Technology
Miscellaneous
Total Subtotal
Total Expenditures
Capital Projects (EDA/bond)
Total Expenditures
Projected Fund Balance
Tntal
2003 -2004 2004 -2005
$9,949,969 $10,148,968
$4,000,000 $2,323,406
$13,949,969 $12,472,374
$20,000 $25,000
$410,082 $0
$1,700,000 $2,800,000
$252,750 $200,000
$653,144 $680,000
$3,035,976 $3,705,000
2005 -2006
$10,351,947
$1,604,390
$11,956,337
$25,000
$0
$3,024,000
$200,000
$680,000
$3,929,000
2006 -2007
$10,558,986
$816,144
$11,375,130
$25,000
$532,800
$3,265,920
$200,000
$680,000
$4,703,720
$292,212 $300,000 $300,000 $300,000
$65,000 $65,000 $65,000
$376,400 $0 $0 $0
$190,000 $190,000 $190,000 $190,000
$108,160 $115,000 $115,000 $115,000
$966,772 $670,000 $670,000 $670,000
$200,000
$75,000
$540,800
$815,800
$3,015,031
$113,580
$124,984
$536,000
$4,289,595
$200,000 $200,000 $200,000
$50,000 $50,000 $50,000
$550,000 $550,000 $550,000
$800,000 $800,000 $800,000
$2,664,192
$120,000
$132,000
$521,000
$3,437,192
$503,500 $550,000
$503,500 $550,000
$30,000
$21,632
$92,210
$378,947
$595,338
$100,000
$544,000
$644,000
$31,500
$23,000
$97,000
$370,000
$521,500
$100,000
$544,000
$644,000
$2,797,402
$120,000
$132,000
$436,000
$3,485,402
$550,000
$550,000
$31,500
$23,000
$97,000
$370,000
$521,500
$100,000
$544,000
$644,000
$2,937,272
$120,000
$132,000
$436,000
$3,625,272
$550,000
$550,000
$31,500
$23,000
$97,000
$370,000
$521,500
$100,000
$544,000
$644,000
$218,648 $179,273 $179,273 $179,273
$149,287 $91,010 $91,010 $91,010
$174,695 $54,874 $54,874 $54,874
$22,641 $13,776 $13,776 $13,776
$33,703 $44,721 $44,721 $44,721
$22,311 $85,717 $85,717 $85,717
$60,085 $10,000 $10,000 $10,000
$32,220 $60,490 $60,490 $60,490
$373 $431 $431 $431
$775,582 $540,292 $540,292 $540,292
$11,626,563 $10,867,984 $11,140,194 $12,054,784
$2,243,100
$13,111,084
$2,323,406 $1,604,390
elA 71C 474
$816,144
($679,654)