2007-01-16 Special CIC MinutesMINUTES OF THE SPECIAL COMMUNITY IMPROVEMENT COMMISSION MEETING
TUESDAY- -JANUARY 16, 2007- -7:29 P.M.
Chair Johnson convened the Special Meeting at 7:50 p.m.
ROLL CALL - Present: Commissioners deHaan, Gilmore, Matarrese,
Tam, and Chair Johnson – 5.
Absent: None.
MINUTES
(07-001) Minutes of the Joint City Council, Alameda Reuse and
Redevelopment Authority (ARRA), and Community Improvement
Commission (CIC) Meeting held on December 5, 2006. Approved.
Commissioner deHaan moved approval of the minutes.
Commissioner Gilmore seconded the motion, which carried by the
following voice vote: Ayes: Commissioner deHaan, Gilmore,
Matarrese, and Chair Johnson – 4. Abstentions: Commissioner Tam –
1.
SPECIAL ORDERS OF THE DAY
(07-002) Report on Alameda Theater, Cineplex, and Parking
Structure Project Construction update.
The Development Manager gave a brief presentation.
Commissioner Gilmore inquired when the parking garage foundation
would be poured.
The Development Manager responded the foundation would be poured in
phases, starting with the back corner of Long’s and working
forward; stated the first pour would be in three to four weeks.
Commissioner Matarrese stated some value engineered items overlap
with the list presented in July; inquired whether the parking
garage exterior appearance would be altered by any of the value
engineered items not presented in July.
The Development Manager responded all value engineered items were
on the July list with the exception of the stairs; stated the top
slab was eliminated and does not affect the façade.
Commissioner Matarrese stated he did not see the deletion of the
precast spandrel panels in the July report.
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January 16, 2007
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The Development Manager stated said item was in the bid form as a
deduct alternative; the cast in place walls are $80,000 less.
Commissioner Matarrese inquired whether the concrete appearance
would be the same, to which the Development Manager responded in
the affirmative.
Mayor Johnson inquired whether $150,000 of the reserves would be
used, leaving approximately $300,000.
The Development Manager responded approximately $140,000 of the
reserves would be used when small cost savings are taken into
consideration; stated approximately $275,000 would remain.
Mayor Johnson inquired whether items could be added back in if more
contingency was not used, to which the Development Manager
responded in the affirmative.
Commissioner deHaan stated the Cineplex went through value
engineering; inquired whether architectural items were taken away.
The Development Manager responded value engineering was considered
when the bid was received from Overaa Construction because the
original price was higher; stated very little value-engineered
changes are anticipated for the Cineplex.
Commissioner deHaan inquired whether the removed items have an
impact on the Cineplex.
The Development Manager responded the design changes are minor;
stated the Planning and Building Director would determine whether
the changes constitute substantial changes to design review.
Commissioner deHaan inquired whether the Planning and Building
Director would review the changes, to which the Development Manager
responded in the affirmative.
Commissioner deHaan inquired whether the project is on schedule
since Cineplex funding is not in place.
The Development Manager responded milestones and schedules are
noted on Attachment 2; stated the theater and garage are on
schedule; the developer hopes to be finished with the Cineplex by
the end of the year; the final Cineplex schedule would be presented
to Council once the General Contractor is on board and construction
starts.
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January 16, 2007
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Mayor Johnson inquired whether the historic theater completion
timeline is March or April 2008.
The Development Manager responded in the negative; stated November
2007 is the anticipated completion date.
Commissioner deHaan inquired whether the layout area would be a
problem once the Cineplex construction starts.
The Development Manager responded staff is meeting with Overaa and
the developer to coordinate a number of issues; stated the site is
tight; Overaa is prepared to deal with the issues; the trailers
should be removed from the Cineplex site by the end of the month;
Overaa could utilize some unfinished space in the historic theater
mezzanine area; staff would continue to coordinate with Overaa on
an on-going basis.
Commissioner Matarrese requested that any Cineplex design changes
come back to Council; stated discretionary decisions should not be
made.
Commissioner deHaan stated priorities have not been set.
Chair Johnson called the public speakers.
Richard W. Rutter, Alameda, outlined concerns with the value-
engineered changes itemized in Attachment 3.
Christopher Buckley, Alameda, outlined some parking garage “at
risk” details.
Chair Johnson inquired when decisions need to be made on the items
outlined by Mr. Buckley.
The Development Manager responded the canopy and blade sign prices
are secured for six months in addition to some items that may be
added later.
Chair Johnson inquired whether fund raising opportunities are
possible.
The Development Manager responded absolutely; stated private
funding could be used for the mural underneath the mezzanine wall.
Commissioner deHaan inquired whether prices are secured for six
months from now.
The Development Manager responded prices are secured for six months
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January 16, 2007
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from the day the price was received from the Contractor, which was
last week.
Commissioner deHaan stated the steel galvanizing issue needs to be
addressed now.
The Development Manager stated the City’s Architect does not feel
that the project’s integrity would be compromised by deleting the
steel galvanizing.
Chair Johnson stated the Commission would be able to make decisions
when items are brought back.
Commissioner deHaan requested that the Development Manager provide
a list of items [value engineering add back] to be considered along
with a timeline.
Commissioner Matarrese requested: 1) an Off Agenda Report on the
value engineered items, 2) any Cineplex and parking garage exterior
design changes be approved by the Commission, and 3) a timeline
outlining when decisions need to be made for adding back value
engineered items; stated a decision would need to be made prior to
pouring concrete on whether to use galvanized steel versus painted
steel.
The Development Manager clarified that all the column bases have
granite tile.
ADJOURNMENT
There being no further business, Chair Johnson adjourned the
Special Meeting at 8:19 p.m.
Respectfully submitted,
Lara Weisiger
Secretary
The agenda for this meeting was posted in accordance with the Brown
Act.
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January 16, 2007
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