2008-12-16 Joint CC ARRA CIC MinutesMINUTES OF THE SPECIAL JOINT CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY (ARRA), AND
COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING
TUESDAY- -DECEMBER 16, 2008- -7:31 P.M.
Mayor/Chair Johnson convened the Special Meeting at 11:02 p.m.
ROLL CALL - Present: Councilmembers/Authority Members/
Commissioners deHaan, Gilmore,
Matarrese, Tam and Mayor/Chair
Johnson – 5.
Absent: None.
CONSENT CALENDAR
Mayor/Chair Johnson announced that the transmittal of the CIC
Annual Report [paragraph no. 08-547 CC/08-56 CIC] was removed from
the Consent Calendar for discussion.
Councilmember/Authority Member/Commissioner Matarrese moved
approval of the remainder of the Consent Calendar.
Councilmember/Authority Member/Commissioner Tam seconded the
motion, which carried by unanimous voice vote – 5. [Items so
enacted or adopted are indicated by an asterisk preceding the
paragraph number.]
(08-547 CC/08-56 CIC) Recommendation to authorize the transmittal
of the Community Improvement Commission’s Annual Report to the
State Controller’s Office and the City Council and accept the
Annual Report.
Councilmember/Commissioner Gilmore stated people have called for
independent audit of the City’s books; the City gets independently
audited every year; the City Auditor is in charge of hiring an
outside, independent audit firm; the firm audits all funds,
including enterprise and special funds; the audits are available in
the City Clerk’s office and on the website; compliance reports have
to be filed with the State and federal governments; a department
head spent a week doing the report, which is generally the job of
manager; the organization is so lean; there is front line staff and
only rare instances of mid level staff; department heads are doing
work which would generally be done by lower level staff; that she
was shocked to hear how much time it takes to complete the reports;
the work reports prepared a year ago listed said type of work below
the line; the focus was on the work that affects the residents and
mandated things did not receive discussion.
Councilmember/Commissioner Gilmore moved approval of the staff
Special Joint Meeting Alameda City Council, Alameda Reuse and
Redevelopment Authority, and Community Improvement Commission
December 16, 2008
recommendation.
Councilmember/Commissioner Tam seconded the motion.
Under discussion, Councilmember/Commissioner Tam stated mandated
reports are required before the City can receive funding for a lot
of its capital projects; funding can be delayed if the reports are
not done correctly and on time.
Councilmember/Commissioner Matarrese stated the audits include
redevelopment.
On the call for the question, the motion carried by unanimous voice
vote – 5.
(*08-548 CC/*ARRA/*08-57 CIC) Recommendation to accept transmittal
of the: 1) Auditor’s Agreed Upon Procedures Report on compliance
with Vehicle Code Section 40200.3 Parking Citation Processing; 2)
Agreed Upon Procedures Report on compliance with the Proposition
111 21005-06 Appropriations Limit Increment; 3 Police and Fire
Retirement System Pension Plans 1079 and 1092 Audit Report for
Fiscal Year ended June 30, 2008; 4) Metropolitan Transportation
Commission Grant Programs Financial Statements for Year ended June
30, 2008; 5) Community Improvement Commission Basic Component Unit
Financial Statements for the Year ended June 30, 2008; and 6)
Alameda Reuse and Redevelopment Authority Basic Component Unit
Financial Statements for the Year ended June 30, 2008. Accepted.
(*08-549 CC/*08-58 CIC) Minutes of the Special Joint City Council,
ARRA and CIC Meetings of October 7, 2008 and October 21, 2008.
Approved.
AGENDA ITEMS
None.
ADJOURNMENT
There being no further business, Mayor/Chair Johnson adjourned the
Special Meeting at ll:08 p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
Secretary, CIC
Agenda for meeting was posted in accordance with the Brown Act.
Special Joint Meeting Alameda City Council, Alameda Reuse and
Redevelopment Authority, and Community Improvement Commission
December 16, 2008