2011-02-15 Joint CC ARRA CIC Minutes
MINUTES OF THE SPECIAL JOINT CITY COUNCIL, ALAMEDA
REUSE AND REDEVELOPMENT AUTHORITY (ARRA), AND
COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING
TUESDAY- -FEBRUARY 15, 2011- -7:01 P.M.
Mayor/Chair Gilmore convened the meeting at 8:15 p.m.
ROLL CALL - Present: Councilmembers / Board Members / Commissioners
Bonta, deHaan, Johnson, Tam and Mayor/Chair
Gilmore – 5.
Absent: None.
AGENDA ITEM
(11-009 CIC) Recommendation to Approve Execution of Estoppel Certificates and
Consent to Assignments of the Following Documents (collectively, “Alameda Landing
Agreements”) to Catellus Alameda Development, LLC (“Catellus”) Conditioned upon
Receipt of Entity Relationship Information: 1. The Disposition and Development
Agreement Dated December 5, 2006, By and Between the Community Improvement
Commission of the City of Alameda (“CIC”) and Palmtree Acquisition Corporation
(“PAC”), as Amended by (a) the First Amendment to Disposition and Development
Agreement (Alameda Landing Mixed Use Project) Dated as of December 4, 2007, and
(b) the Second Amendment to Disposition and Development Agreement Dated as of
June 4, 2008 (Collectively, the “Alameda Landing DDA”); 2. The Development
Agreement (Alameda Landing Mixed Use Commercial Project) Dated as of January 16,
2007, By and Between the City of Alameda (“City”) and PAC, as Amended by the First
Amendment to Development Agreement (Alameda Landing Mixed Use Commercial
Project) Dated as of December 4, 2007 (Collectively, the “Commercial DA”); 3. The
Development Agreement (Alameda Landing Mixed use Residential Project) Dated as of
January 2, 2007, By and Between the City and PAC (the “Residential DA”); 4. The Right
of Entry for Preliminary Work (Alameda Landing - Testing/Investigation) Permit, Dated
August 31, 2009, By and Between PAC, as Permittee, and the CIC, as Amended by
That Certain Right of Entry for Preliminary Work (Alameda Landing -
Testing/Investigation), Dated August 30, 2010 (the “Permit”); 5. Agreement of Property
Exchange and Joint Escrow Instructions, Dated as of May 13, 2008, By and Among
PAC, the Peralta Community College District (the “District”), and the CIC, as Amended
by (a) the First Amendment to Agreement of Property Exchange and Joint Escrow
Instructions Dated as of June 3, 2008, and (b) the Second Amendment to Agreement of
Property Exchange and Joint Escrow Instructions Dated as of June 24, 2008
(Collectively, the “Property Exchange Agreement”).
The Deputy City Manager – Development Services gave a brief presentation.
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Tom Marshall and Sean Whiskeman, Catellus Development Corporation, gave a Power
Point presentation.
Commissioner Tam stated the schedule is aggressive and inquired whether the new
owners have committed funding.
Mr. Marshall responded a financial analysis has been done as part of the asset
acquisition; stated TPG has an interest in developing Alameda Landing; standard things
have to happen before going forward; the Governor’s pursuit of redevelopment funds
needs to be understood; lining up Target and additional retailers and bringing
conversations with homebuilders to fruition are important; close to $20 million has
already been spent, including Stargell improvements; TPG would be the majority owner,
not an investor, and would be prudent underwriters.
Commissioner Johnson inquired how the project would be impacted if the Governor’s
proposal goes forward, to which Mr. Marshall responded that he does not know whether
grandfathering in the project would be possible.
Commissioner Johnson stated existing debt could be grandfathered, but no future debt
would be issued.
Mr. Marshall stated $20 million has been spent based upon the assumption that
redevelopment funds would be available; there is a contract [DDA] to that effect,
however, the City has been careful not obligate itself to something it does not have;
other cities and developers are in the same position and will fight to avoid it [elimination
of redevelopment funding]; the loss would not be insurmountable.
The Deputy City Manager – Development Services stated the City considers that it has
an obligation that constitutes debt under redevelopment law.
The Acting City Attorney stated an action was taken several weeks ago to protect
everything locked in by contract.
Commissioner Johnson inquired when are the next milestones under the current DDA.
Mr. Marshall responded an infrastructure commitment would be needed by the end of
2012; stated the DDA includes a first phase or an alternative first phase, which is a
minimum of 14 acres; the intent is to comply with the milestone.
Chair Gilmore inquired whether Target would be opening in 2013, to which Mr. Marshall
responded the current schedule is working towards a 2013 opening.
Chair Gilmore inquired whether infrastructure for the 14 acres would have to be done
well before [Target opens], to which Mr. Marshall responded in the affirmative.
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In response to Commissioner Johnson’s inquiry regarding the timeline in the agreement,
Mr. Marshall stated Catellus is proposing to abide by the timelines in the DDA; operating
under a tighter timeframe would be difficult; the schedule has been discussed with
Target; adequate contingency is needed for issues that might arise.
Commissioner Johnson stated the community has been hearing about Target for some
time; the term sheet was negotiated a couple of years ago; inquired whether there is
anything firmer now.
Mr. Marshall responded Catellus has four deals with Target; stated Target has set
priorities and has slotted Alameda Landing for 2013; ground is being broken for a
Target in Fremont, which has a more pressing need; Target calls the shots; Catellus is
not in a position to push the schedule because of the economic environment; new
ownership and an improved economic environment allow Catellus to better project the
schedule; however, the Target project is not iron clad and cannot be guaranteed.
In response to Commissioner Johnson’s inquiry regarding when the project would start,
Mr. Marshall stated demolition would have to start soon.
Commissioner Johnson stated Catellus would have to move quickly to meet the
milestone with or without Target.
Mr. Marshall stated quite a few decisions have to be made to commit to the process;
Target is an important piece; Catellus has its work cut out to deliver on schedule.
Commissioner Johnson stated that she is disappointed to hear that the project was
relegated to a non-core asset status [under ProLogis; inquired how and when the status
occurred and how the City can ensure it does not happen again.
Mr. Marshall responded ProLogis never indicated the project would not go forward;
stated the point is that Alameda Landing would be the centerpiece going forward [under
TPG]; the project is reintroducing the Catellus brand.
Commissioner deHaan inquired whether the proximity of the Emeryville Target would
impact Alameda.
Mr. Whiskeman responded Target took over the old Home Depot Expo in Emeryville;
stated the store would open March 6th and is in an area that is massively underserved.
Commissioner deHaan stated milestones have been extended; the City put up $2
million to remove the hospital; inquired how the City would be reimbursed.
The Deputy City Manager – Development Services responded staff has discussed the
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matter with Catellus; stated Catellus would be asking for DDA amendments; both
Catellus and the City want recognition for past expenditures.
Commissioner deHaan stated the City’s sewer funds were loaned to the Stargell
Project, which some thought should have been covered by Catellus.
Commissioner Johnson inquired when conveyance would occur, to which Mr. Marshall
responded Catellus is focused on committing to infrastructure, which would precede
conveyance.
Commissioner Johnson stated not moving forward aggressively would be easy for
Catellus; the City does not want Catellus holding on to the land longer than necessary.
The Deputy City Manager – Development Services stated Catellus would be taking
down the land and selling 10 acres to Target.
Commissioner Johnson stated having something more concrete on Target’s plan to
move forward in Alameda would be nice; Target is opening in other areas within close
proximity; questioned when market saturation would be reached; stated decisions have
been made based on Target coming to Alameda; an economic disincentive should be
established, such as conveying the land by a set date, to prevent Catellus from simply
holding on to the land; that she is reluctant to consider the Estoppel Agreement if
Catellus is asking for DDA amendments; that she would prefer to see everything come
at the same time.
Chair Gilmore inquired what happens if Catellus does not meet the first mandatory
milestone.
Mr. Marshall responded the City would put Catellus on notice; stated one remedy would
be for the City to start marketing the property; Catellus would have a first position lien to
recover the money it advanced on the Stargell right-of-way.
Chair Gilmore inquired whether Catellus asking for consent to the transfer would allow
the City to impose any more stringent requirements to accelerate the timeline.
The Acting City Attorney responded the Commission has absolute discretion over
approval; stated the Commission deciding to deny the transfer would trigger a sequence
of events, including a meet and confer process; Catellus has remedies available under
the Contract; staff has recommended keeping DDA amendments separate from the
transfer; the Commission could discuss including conditional approval items.
Chair Gilmore questioned the point of withholding consent when Catellus has to meet
the 2012 deadline.
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Mr. Marshall noted that the City would be talking to ProLogis, not Catellus, if the transfer
is not approved; stated everyone involved with the project is leaving as part of the TPG
transaction; that he understands the frustration with the lack of progress; however,
progress has been made with Stargell; the schedule is tight; the DDA amendments
being contemplated are more technical in nature to accommodate the Target building;
the amount of square footage allowed south of Mitchell Avenue is limited; a lot [of the
amendments] are planning in nature; the issues have been discussed with Community
Development staff; staff has liked what Catellus has presented.
Chair Gilmore stated that she is not asking the questions because she does not want to
give consent; rather, she is letting Catellus know if consent is given and the 2012
deadline is not met, there probably would not be any second chances; Catellus is
hearing the community’s and Commission’s frustration; the economy could not have
been predicted, but is turning around; hopefully, the project is a centerpiece; the City
expects the project to be aggressively pursued; there will be a serious discussion if the
2012 deadline is missed.
Mr. Marshall stated Catellus would do a better job of keeping the City informed.
Chair Gilmore stated that she appreciates the sentiment; updates would be helpful
going forward.
Commissioner Tam stated that she sees the transfer as a fresh start; the lag has been
due to the economy; Mr. Marshall has indicated the DDA amendments would be
technical changes; the Deputy City Manager – Development Services has implied there
would be an adjustment and crediting of the fire that cost $2.2 million and the Stargell
project which came in at $9.2 million.
The Deputy City Manager – Development Services stated staff could discuss the matter
as part of the DDA amendments; the current DDA does not include anything regarding
the fire.
Commissioner Tam stated that she recalls the DDA has a demolition requirement.
The Deputy City Manager – Development Services stated the DDA does not address
anything regarding the City being reimbursed.
Commissioner deHaan stated the building had to be removed after the fire; the City did
not have a choice; Catellus did not step up to the plate.
The Deputy City Manager – Development Services stated Catellus would have had to
pay for demolition as part of its costs.
Commissioner Tam stated the City’s costs exceeded the demolition cost.
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The Acting City Attorney stated there was urgency to do the clean up; in the [DDA] the
developer has the choice of whether or not to elect to do the next piece, which is why
the City took care of demolition without insisting that the developer pay, with the idea
that the matter would be revisited later on if the developer proceeds.
The Deputy City Manager – Development Services stated staff could discuss
reimbursement as part of the DDA discussions.
Commissioner Tam inquired whether Catellus is receptive.
Mr. Marshall responded Catellus understands how everything works; stated the topic is
familiar; Catellus would put a plan together that would attempt to meet the schedule;
whatever can be done to not overly burden the initial phase would be helpful in
implementing the schedule; Catellus recognizes that it would have had to pay to
demolish the hospital after committing to the phase that includes that part of the
property; unfortunately, the costs the City incurred were exponentially higher than what
Catellus would have had to pay; Catellus understands the City will want to discuss the
matter.
In response to Commissioner Bonta’s inquiry about the size of the Emeryville Target,
Mr. Whiskeman responded approximately 138,000 square feet.
Commissioner Bonta inquired whether Target is aware of the schedule and whether
being slated to open [in Alameda] in 2013 is consistent with Target’s plans, to which Mr.
Whiskeman responded Target has a very specific process to open a store and the
schedule fits.
Commissioner Bonta stated there has been frustration with project delays; clearly, there
have been challenges; hopefully, Catellus gets the sense that the community really
wants the project; that he is excited about the new energy, money and the project
becoming a higher priority [under TPG]; however, nothing will speak louder than action.
Commissioner Johnson inquired whether Catellus would ask for any changes to the
milestones or schedule in the DDA amendments, to which Mr. Marshall responded
Catellus has not contemplated doing so at this point.
Commissioner Johnson urged Catellus not to do so.
In response to Commissioner deHaan’s inquiry about when the DDA amendments
would come back, Mr. Marshall stated planning efforts have been shared with staff and
the process would continue at another meeting scheduled for March 20th; Catellus is
doing technical studies and background underwriting needed to press forward; Catellus
should be in a position to come back with the list of items [DDA amendments] in a
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matter of months.
Commissioner deHaan stated Catellus has been involved in the Emeryville and Fremont
Target stores; inquired where the other store mentioned would be located, to which Mr.
Marshall responded New Jersey.
In response to Commissioner deHaan’s comments regarding handling the DDA
separately, Mr. Marshall stated Catellus has a very limited timeline to meet the initial
phase obligation; coming with a list of egregious DDA amendments would be foolish; a
protracted DDA negotiation is not in Catellus’s schedule.
Commissioner deHaan moved approval of the staff recommendation, with stipulations
that the DDA amendments would be presented to the Commission in the next few
months and concerns about the City’s outstanding money [spent on the hospital fire and
Stargell improvements] would be part of the [DDA amendment] discussions.
Commissioner Johnson seconded the motion, which carried by unanimous voice vote –
5.
* * *
Mayor Chair Gilmore called a recess to hold the regular meeting at 9:12 p.m. and
reconvened the meeting at 11:24 p.m.
* * *
CONSENT CALENDAR
Mayor/Chair Gilmore announced that the Contract [paragraph no. 11-018 ARRA] was
withdrawn from the agenda.
Councilmember/Board Member/Commissioner deHaan moved approval of the
remainder of the Consent Calendar.
Vice Mayor/Board Member/Commissioner Bonta seconded the motion, which carried by
unanimous voice vote – 5. [Items so enacted or adopted are indicated by an asterisk
preceding the paragraph number.]
(*11-092 CC/11-017 ARRA/11-010 CIC) Minutes of the Special Joint City Council,
ARRA, and CIC Meeting Held on January 25, 2011; and the Special Joint City Council,
ARRA, CIC, and Housing Authority Board of Commissioners Meeting Held on February
1, 2011. Approved.
(11-018 ARRA) Recommendation to Award Contract for the Alameda Point Resource
Team to Perkins + Will in the Amount of $200,000 for Land Use Planning Consulting
Services. Not heard.
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February 15, 2001
AGENDA ITEM
(11-093 CC/11-019 ARRA/11-011 CIC) Recommendation to Accept the Quarterly
Financial Report Through December 31, 2010 and Approve the Mid-Year Budget
Adjustments to the City’s FY10-11 Budget.
The Controller gave brief presentation.
Mayor/Chair Gilmore inquired whether the $1.1 million for the Alameda Point Going
Forward Project is related to what was requested tonight under another item [Perkins +
Will contract, paragraph no. 11-018 ARRA]
The Deputy City Manager – Development Services responded the Contract is included
in the $1.1 million; stated staff is suggesting using $300,000 in bond money so that the
net would be $700,000, which includes $400,000 for water and $330,000 for the
Alameda Point Going Forward Project.
Mayor/Chair Gilmore inquired whether approving the funding would back ARRA into
approving the contract.
The Deputy City Manager – Development Services responded the item would not go
forward without the contract being approved by ARRA.
Mayor/Chair Gilmore stated that she and Councilmember/Board Member/Commissioner
deHaan asked for an explanation regarding the General Fund balance.
The Acting City Manager/Executive Director stated a memo would go out tomorrow.
The Controller stated the available reserves in the General Fund ranged from 14% to
21% for Fiscal Year 2001-2002; the Fiscal Year 2010-2011 budget is at 21% and is
similar to Fiscal Year 2002-2003 and Fiscal Year 2003-2004; the main reason the
percentage has gone up is that the Fleet Industrial Service Center (FISC) Special
Revenue Fund has repaid the City $1 million from a loan; the City has had expenditure
savings on average of about 5% the last couple of years; unexpected vacancies result
in savings; capital maintenance expenditures were approximately $600,000 for Fiscal
Year 2004-2005; in Fiscal Year 2009-2010, $1.5 million was spent; $2 million has been
budged for Fiscal Year 2010-2011.
The Acting City Manager/Executive Director stated departments have done a lot of belt
tightening; one year, expenditures came in $5 million under budget.
The Controller stated Fiscal Year 2009-2010 had a positive variance and generated
about $3 million in savings; the percentage variance was only 2% for revenues in Fiscal
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Year 2009-2010 and was in the norm for projections.
In response to Councilmember/Board Member/Commissioner Johnson’s inquiry
regarding the Community Development positions, the Deputy City Manager –
Development Services stated the Community Development Department is doing much
better than in the last three years; currently, Community Development funds are
$40,000 in the black; staff expects to break even by the end of the year even with
budget adjustments; permits have increased by 37% with a 70% increase in
construction value; two code enforcement inspectors have been converted to permit
positions; code enforcement generates over $260,000 in revenue and expenditures are
at $179,000; a temporary, part-time counter planner has been doing a tremendous job;
staff would like to change the position to a full-time, permanent position.
The Building Official stated the part-time counter planner has provided consistency and
improved customer service.
Councilmember/Board Member/Commissioner Johnson stated some of the revenue
from the sale of the Alameda Towne Centre sale should be set aside for capital
improvements; the money is one-time revenue.
The Acting City Manager/Executive Director stated most of what is in the General Fund
are one-time expenses.
Councilmember/Board Member/Commissioner Johnson inquired whether the $2.1 in
property transfer tax [from the sale of the Alameda Towne Center] would be spent
through June.
The Controller responded in the affirmative; stated some payments are required versus
discretionary; the City cannot get out of the $860,000 EMS payment and $575,000 in
labor settlements; the cable studio upgrade expenditure is optional.
Councilmember/Board Member/Commissioner Johnson stated cable studio upgrading
needs to be done; maintaining fiscal discipline in Internal Service Funds is important.
The Controller stated all funds are contributing to Internal Service Funds; staff wants to
bring up the fund balance in the unemployment insurance fund.
Councilmember/Board Member/Commissioner Johnson stated departments need to
build the Unemployment Insurance Fund.
The Acting City Manager/Executive Director stated some expenses need to be paid one
way or another; requesting departments to eat a cost would result in being over budget.
Councilmember/Board Member/Commissioner Johnson stated the $2.1 million is
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artificial and should be used for mandatory one-time expenses.
* * *
(11-094 CC/11-020 ARRA/11-012 CIC) Councilmember/Board Member/Commissioner
deHaan moved approval of continuing the meeting past midnight.
Vice Mayor/Board Member/Commissioner Bonta seconded the motion, which carried by
unanimous voice vote – 5.
* * *
Mayor/Chair Gilmore stated departments would come in over budget at the end of the
year and look to the General Fund if the $2.1 million is not used for projected overages.
Councilmember/Board Member/Commissioner Johnson stated departments would need
to explain why they are over budget; some of the $2.1 million is being used for
mandatory expenses; the discretionary portion of the $2.1 million is probably $500,000.
The Controller stated the discretionary portion is approximately $400,000.
Councilmember/Board Member/Commissioner deHaan stated Other Post Employment
Benefits went up 11%; inquired whether the Police and Fire Departments are fine with
the projected overtime budget.
The Acting Police Chief responded that he is comfortable with the bottom line; stated
overtime has been projected; the Police Department has had more overtime than
normal due to injuries; the Superior Court closure has had an impact; a significant
incident, such as a homicide, is out the Department’s control.
The Acting Deputy Fire Chief responded the Fire Department anticipates overtime
savings because of the Staffing for Adequate Fire and Emergency Response (SAFER)
hiring.
Councilmember/Board Member/Commissioner deHaan inquired what is the overtime
budget for Police and Fire, to which the Controller responded overtime for Fire is
$725,000 and Police is $400,000.
The Controller stated overtime [overage] would be covered with savings in other
categories.
The Acting City Manager/Executive Director stated barring unforeseen major incidents,
the projected overtime is a worse case scenario.
Mayor/Chair Gilmore stated that she appreciates the heads up; the
Council/Board/Commission would not have been happy hearing about projected
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overtime for the first time in June.
Councilmember/Board Member/Commissioner Tam stated the staff report notes the CIC
is losing $4.4 million in redevelopment funds because of Supplemental Educational
Revenue Augmentation (SERAF) and has a potential loss of $900,000 to $1 million this
year; inquired whether Proposition 22 was suppose to help shelter the funds.
The Acting City Manager/Executive Director responded the SERAF payments are a
hold over from the budget a couple of years ago; stated the City is stuck with the
second year SERAF payment regardless of Proposition 22.
Councilmember/Board Member/Commissioner Tam stated the City will never get the
money back; inquired why projections at June 30, 2011 are approximately $55 million
for revenues and $69 million for expenditures.
The Controller responded the Special Revenue Funds are project oriented; stated funds
get built up and are spent when there is enough money; reserves are being used [for
projects] this year; some years, Special Revenue Fund reserves go down.
Councilmember/Board Member/Commissioner Tam inquired whether lumping the
Alameda Point Going Forward Project with ARRA repairs would sacrifice one for the
other; stated the ARRA fund balance is $7.5 million as of June 2010.
The Deputy City Manager – Development Services responded $700,000 would be
drawn down on the ARRA fund balance leaving a $6.2 million fund balance at the end of
this fiscal year.
Councilmember/Board Member/Commissioner Tam stated the Police and Fire
Departments have provided worst case scenarios; an unanticipated $2 million FISC fire
required drawing down on ARRA reserves; ARRA was not previously charged for using
water consumption due to an opened bypass valve diverting water from East Bay
Municipal Utility District (EBMUD); there is a $407,000 charge; there are unpaid
reimbursement costs associated with the Joint Powers Authority (JPA) for maintenance
of the Alameda Point water system between August 2005 and June 2009.
The Public Works Director stated a year ago, EBMUD advised the City that ARRA had
not been paying for water; a bypass valve had been opened which allowed water to go
to Alameda Point without being metered; the City is on a payment plan for 18 months;
2008 and 2009 water expenditures were significantly less; the JPA realized that some
bills were not paid while negotiating JPA renewal; EBMUD could not verify whether the
charges were billed; the City is on an 18-month payment plan for said charges also.
Councilmember/Board Member/Commissioner Tam inquired whether combined charges
total $407,000.
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The Public Works Director responded $282,000 is for water, and $125,000 for is for
JPA; stated the 18-month payment plan includes payments next year.
Vice Mayor/Board Member/Commissioner Bonta stated burning through the $2.1 million
transfer tax in a short period of time is difficult; alternatives should be explored for the
discretionary items; putting some of the money aside would be nice.
Councilmember/Board Member/Commissioner deHaan stated every good budget has
contingencies; inquired why some items could not be taken care of with contingencies.
The Controller responded the City Manager contingency amount for Fiscal Year 2010-
2011 is approximately $200,000; stated half has been used this year.
The Acting City Manager/Executive Director stated the contingency would be used for
the City Manager recruitment and employee training; some contingencies exist because
departments have been good at saving money; a lot of departments will come in under
budget.
Councilmember/Board Member/Commissioner deHaan inquired how things would have
been paid without the money from the Alameda Towne Centre sale, to which the
Controller responded the General Fund reserve would have had to be drawn down.
Councilmember/Board Member/Commissioner deHaan stated the established threshold
would be broken; inquired whether there would be enough revenue generation next
year.
The Acting City Manager/Executive Director responded revenues will not have a
spectacular growth; stated the real problem will be on the expenditure side; there will be
a $1.3 million hit for PERS, payments for miscellaneous employees and health care
costs will go up.
Councilmember Tam moved approval of accepting the Quarterly Financial Report.
Councilmember Johnson seconded the motion.
The Controller inquired whether the motion includes approval of the budget
adjustments.
Councilmembers Tam and Johnson agreed to amend the motion to include budget
adjustments.
On the call for the question, the motion carried by unanimous voice vote – 5.
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ADJOURNMENT
There being no further business, Mayor/Chair Gilmore adjourned the meeting at 12:25
a.m.
Respectfully submitted,
Lara Weisiger, City Clerk
Secretary, CIC
The agenda for this meeting was posted in accordance with the Brown Act.
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