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Resolution 15354CITY OF ALAMEDA RESOLUTION NO. 15354 APPROVING THE RECORDS RETENTION SCHEDULE WHEREAS, the destruction of certain public records is authorized by State law under Government Code section 34090, et seq. with the approval of the City Council by resolution and the written consent of the City Attorney; and WHEREAS, the City Council believes there are benefits of ease of administration to adopting a Records Retention Schedule governing the disposition and destruction of official City records in accordance with state and federal laws, and records management best practices; and WHEREAS, on February 19, 2013, the City Council set five years as the minimum records retention for all documents; and WHEREAS, after a recent discussion regarding the limitations of the City's email backup system, staff conducted a Citywide review of the records retention schedule presented in 2013; and WHEREAS, the Open Government Commission approved the records retention schedule on February 5, 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda, California as follows: SECTION 1. The Records Retention Schedule, attached hereto as , Exhibit A and incorporated as part of the Resolution, is hereby adopted. SECTION 2. The Department Head of each department is authorized to maintain and destroy records in accordance with the respective department Retention Schedules, subject to written approval of the City Manager and the City Attorney prior to any proposed destruction as required by Government Code section 34090. SECTION 3. Any changes to City of Alameda Records Retention Schedule shall be approved by the City Council. 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CD F � x ID IJ.,1 U i n LnUj a J r, } r n LnUj f z LA J :D27 r E LU UU C LA i 70 �R g{ w < d w I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 20th day of March, 2018, by the following vote to wit: AYES: Councilmembers Ezzy Ashcraft, Matarrese, Oddie, Vella and Mayor Spencer — 5. NOES: None. ABSENT: None. ABSTENTIONS: None. IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 21 st day of March, 2018. Lara Weisiger, City Verk City of Alameda Jane (,C'.� Kern, City Attorney City of Alameda