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2006-04-18 SubmittalsSENTINEL FAIR HOUSING 510 SIXTEENTH STREET, SUITE 560 OAKLAND, CA 94612 510- 836 -2687 510- 836 -0461 www.sentinelfairhousing.org "Sentinel Fair Housing exists to end discrimination in housing and public accommodations and to insure that all people are fairly and decently housed" April 18, 2006 Vice Mayor Marie Gilmore City Hall 2263 Santa Clara Avenue Alameda, CA 94501 Dear Vice Mayor Gilmore: In recognition of National Fair Housing Month, the Community Development Department of the City of Alameda has provided funding to Sentinel Fair Housing for the production of the enclosed fair housing education booklet. The material is presented to the property owner engaged in the rental housing business in the City of Alameda, and covers the basic federal and state laws and rules applicable to the lawful conduct of the rental housing business. The booklet is not meant to provide legal advice on any of the topics covered and urges all owners and managers to seek assistance from their legal counsel as needed. The enclosed sample copy is the English version of the booklet. It is being translated to Spanish and to Chinese for the use of non English speaking property owners, and will be mailed this month to all property owners engaged with the Alameda Section 8 Program, all owners of properties in Alameda comprised of more than 40 units, and to all property owners in Sentinel's data base. In addition, it will be available for any property owner who requests it, up to a maximum of 500 copies, free of charge. Thank you for your support of fair housing in the City of Alameda and for your recognition of the 38th Anniversary of the passage of the federal Fair Housing Act by the issuance of the Proclamation designating April as Fair Housing Month in the City of Alameda. Sincerely, /�//, CON,a- aG i Mona Breed Executive Director Submitted by Mona Breed at the 4 -18 -06 Council Meeting Re: Agenda Item #3 -B FAIR HOUSING ff15 GOOD BUSINESS AND IT IS THE LAW PRESENTED BY SF11 Sentinel Fair Housing exists to and discrimination in housing and public accommodations, and to insure that everyone is treated fairly and is decently housed SaiidF =Hoak 510,166Shd, O1161,G41612 Table of Contents What is fair housing ? 5 Properties covered 7 Who is protected by Fair Housing Laws 7 Race and color. National Origin and ancestors. Immigrants 9 Familial status 10 Disability 12 Source of income 14 Testing. A tool to increase Fair housing opportunity 15 Good practices 16 Common questions and answers 18 To learn more 20 Remember 21 Resources 22 Fair Housing. Owners Guide co a LL C> c •C a)' q O= E O l O cb co .0 O c a) N O O a 8 a) co » ` O` 7 'O N O m U O U 2' _O •Q. 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Owners Guide I r , Fair Housing is good business and it is the'Law Page 20 t L ma E wE N E C C U ,-- N 0) O :co 2 a) () .5 .> > U y N L 2 C Q U as C O O) a) O ca _ C C E �oEo s' " Co ca O a= a) c a) .� a) = as C .) (a a) U) a) C U a c co ..G C a)E Cca ca a) as +- U E a) N a) Co Z' C. O O O O Q N 7 E E > a s d a) p a a) ca > C— a) O O p o a) >, ) a) = a Y .O -2 C 0 0 C.) cog Q (a i .� U c C co ` . ca O. a) t . N aNU>' 0 N O.n te.. a) p C N 6 as '++ C C O ca >• p C L '- Q Cl) o .c •F >•' C as E 2 a �—.1 u a o� v� • m 3 N C c 12 ° u oa,0m 5 ao 0-.0 p O OE 4O -� U fa 'V C d O) E a > 2 _c CD c 3 a o o c °c as 3 rn a o' So > — a a-5 C ' 3 c a LO 8 N N C o� N >`_j , . O E C O 0- -0 cp c C C N c C'` O O O) �> .r a ` a) o a)-0 �a = E -a o � E O:a a) 0 N N 4a C C -.t C C > 2 U a) p co aO) a >"01-311) >o O C F- O Um CCC W a) Ca }v- a as E Q C a ca Document your objective reasons for rejecting a tenant • • • • • O •N C (a C -0 •E N .` o (a C U) CD o C 0 USE Valid Business Reasons such as : IF") Q. o H w c C ,Q w a 0c o o o WV APPLIED TO ALL TENANTS Z 0) E a) Q. -D O o) C O •C ca D a) C Q E o o c T a) O E U -0 N Z E c c G ti a) a as a) 0 E Q C J N 2 Q O O Q_ C O O a) 0) _ C - E ° a�iE a T a w .� O o �o C NL ¢ E 0 `- N U C) ro p -a > C 3 0 U U 4... O cOj O 0 S. U as O 0 o N O O a 5 O v) O T ..,..co "" T U L o ` o c T 'v� ca a) ° Lo> a' c� N °) o aai _�, 2 .- 0) = o o Qao) •�o aQi o�i0a) �� Ecoi E C> cijc T O cc; CO pc a a)0) a 4L 3 ca O O Q. .0 .;� c�fl �c�-a mCOac �.r (I) - E 3ca aQi°) o G 3 ca °' m c o o,NCn pv)V'� E q C O 0 U RI S. in co CO RI ;jam N O� Z� Q �_� C� �LO (ate O� O ! i:1::: I! ---- O. . C d N> a a) Q O C O d r Y Q �, d Q ca O a fl L0 .a) a)++ (aa.+ O fap (BLS --a3 L'7) to "" cc Lim V L E co. m (13 E-1 TUcocna.� U�OL O.0 Z c r O Resources: ka ca —8 20 35' k/= c a e/ § \< g / Ec E • kC a) c c �- 9� E@� f- CO / 0 — pp � CO • § T a g e m o d 7 bg P. 2 52 c= 0 2@ z 2 2 .c :0 �� 7B @� a = COL EE_ o k$/ ,2o ƒ§$. as uƒ/ 'O E ^L /k • -- • • @- �a kk kƒ /� E0 vi 0 E/ q 0C CU _ 5�# Fa £ �/k • Fair Housing is good business and it is the Law This booklet was supported by City of Alameda CDBG Program SENTINEL FAIR HOUSING 510, 1 6th Street Suite 560 Oakland, CA 94612 Phone: 510-8362687 Fax: 510-836-0461 Httpi /www.sentinelfairhousing.org I II Did You Know... Women only make $0.77 for every $1.00 a man makes On the average, Women of Color earn between $0.55 and $0.66 for every $1.00 a man makes tPay disparity lowers Women's pensions and social security benefits CEli'1'gips 77¢ Equal Pay ��¢ Day Ap r i 1 25, 2006 What You Can Do... WEAR RED on April 25 to show how Women are `In The Red' Pin a dollar on your lapel as a symbol of Equal Pay Day Members of the Isle City BPW encourage the following: • Local Businesses to review pay practices, ensuring Women are not discriminated against in Alameda • Everyone to make people aware of the Unfair Pay Issue in the United States Bus ine n For More information on Equal Pay Day, contact the Profess innal q y y 'k4'umen,/ Isle City Business and Professional Women at 510 - 523 -7024. Submitted by Jen Cook at the 4 -18 -06 Council Meeting Re: Agenda Item #3 -C Lara Weisiger - Fwd: appeal fees Page 1 From: Debra Kurita To: Weisiger, Lara Date: 4/17/2006 9:04:18 AM Subject: Fwd: appeal fees Lara- As this is a public hearing I am forwarding this to you. Debbie »> Ani Dimusheva <antzv @earthlink.net> 4/16/2006 10:39 PM »> Mayor and Councilmembers, Thank you for your willingness to address the recently voiced concerns of Alameda citizens and review the Master Fee Resolution's current uncapped appeal fees at your upcoming meeting. After reading the staff report for item 5B and the three options recommended by planning staff, I am afraid the proposed solutions are still not the best possible. While all three options propose a cap, two of them still allow a non - applicant to be charged up to $1,000 for appealing a Planning Board decision. This is an amount most ordinary citizens can't reasonably afford. The possibility of such a high charge would deter the filing of appeals and would be in violation of the First Amendment which sates that "Congress shall make no law ... prohibiting... the right of the people ... to petition the Government for a redress of grievances." I understand the need for the Planning and Building Department to recover some of the time and material costs associated with various tasks it is asked to perform. However, the appeals process is not the way to do that. An appeal by definition has to do with some concern about harm or violation of due process, and its purpose is to address the concern and /or correct the mistake. By preventing an issue to be heard by a body of higher authority, you will in effect be preventing a system of checks and balances to occur. The ability of citizens to oversee and question government is a basic asset of democracy —an appeal recourse must be available to everybody, regardless of ability to pay. A return to a low flat fee, comparable to that of other cities our size, is the only way to ensure such recourse and it is the only right thing to do. Since we support our City government with our taxes, the least we should be able to receive back is an open, democratic process all the way to the top. Excluding appeals from the cost recovery policy of the Planning and Building Department will not hurt the department's solvency, but will go a long way towards building trust in our elected and appointed officials. As an added benefit, the fact that appeal costs would have to be absorbed would encourage Planning staff to work diligently with applicants, neighbors and the community at every level to make sure that each project is as acceptable to everybody as it can be, thus reducing the chances of an expensive and often contentious appeal process from taking place at all. In the case of very large projects with unpredictable impacts, a review of which could result in significant expenditure of time and labor, an option you may want to consider is a requirement that a developer Re: Agenda Item #5 -B 4 -18 -06 Lara Weisiger Fwd appeal fees Page 2 assume some part of the appeal costs arising from his /her project. Indemnity clauses are standard in Developers' agreements and there's no reason why the cost of an appeal cannot be part of the clause. Since it is in our City's interest that all issues arising from a project are properly addressed, protecting citizens from harm and the City's interests this way is only natural. At the end, I hope that before you approve another resolution you will examine carefully all the fine - grained detail of the appeals fee issue and its down- the -road implications. If you do that, I trust you will reach the conclusion that a low flat fee that keeps our government open and accessible is the only right solution. Respectfully, Ani Dimusheva 522 -3753 CC: Highsmith, Teresa; Korade, Carol; Woodbury, Cathy April 15, 2006 Re: April 18, 2006 city council meeting agenda item — master fee schedule Dear Mayor and Councilmembers, I write in regards to the appeal fee schedule recently implemented in Alameda and which is coming up for discussion at the next city council meeting. I urge you to consider implementing a reasonable flat fee for all appeals to the city council to ensure that ordinary citizens have access to petition the city council and to allow for open government. I contacted several city clerks in neighboring cities and found that all of the cities charge a flat fee for appeals. None said they charge for time and materials. Below is the fee information I was given: Appeals to city council over planning board decision: Hayward No charge 510 -583 -4411 http: / /www.ci.hayward.ca.us /department s /finance /documents /MasterFee2005 - 06.pdf Fremont $50 510- 284 -4060 http:// www.ci.fremont.ca.us/NR/rdonlyr es/eay3sczbcr7syxflekcedgbtmppr7wzq vdhwvlflrmvkv6m24yu72r7hwh2mtgxw glmtsptzj luqzgltwob5u6xtxze/MasterFe e 102105.pdf Redwood City $100 650- 780 -7220 San Leandro $175 510 -577 -3367 Emeryville $200 510 -596 -4307 http: / /www.ci.emeryville.ca.us /finance/ masterfeeschedule.html Oakland $179 > $1,144 (very confusing, obstacle to open govt.) 510- 238 -3911 p. G -3 http : / /www.oaklandnet.com/budgetoffic e/MSF0203.pdf It is also interesting to note that most of the cities' websites contain easily accessible fee schedule information, which is not the case in Alameda. Hopefully, you will encourage our city staff to make that information easily available too. Please rescind any and all time and material fees charged to anyone who has filed an appeal since the time and materials fees were implemented. Please return to a flat fee for filing appeals that is comparable to surrounding cities. Thank you, Irene Dieter Alameda resident Re: Agenda Item #5 -B 4 -18 -06 Lara Weisiger Fwd Suggested Revision of Master Fee Schedule Page 1 From: Beverly Johnson To: Carol Korade; Debra Kurita; Lara Weisiger Date: 4/18/2006 8:24:48 AM Subject: Fwd: Suggested Revision of Master Fee Schedule Forwarding, fyi. cb »> Valerie Ruma <valerie @sbcglobal.net> 4/17/2006 9:22 PM »> April 17 ^th , 2006 To: Mayor Johnson and Members of the City Council Re: Adjustment of Master Fee Schedule re: appeals As a recent recipient of a shockingly large invoice for hourly T &M fees based on appeal of a Planning Board decision re: the Megaplex which was clearly against popular opinion and in violation of the general plan, I would like to voice and record my opinion on City staff's recommendations for revised fee schedule structures. Since it is obvious that City Council and City appointed boards do not always act or decide in the best interest of the majority of the citizens or in accordance with City statutes, it is my firm belief that any decision of City Council or any City appointed board be appealable by any citizen at any time regardless of economic position. In order to allow that to happen, the structure for appeal fees should be made as low as possible for applicant or non - applicant citizen appellants without commercial interests in the project. $100 or there abouts is a reasonable fee for paperwork to file the appeal and would help discourage frivolous appeals. One possible exception could be to bill applicant developers who stand to realize large financial gains at the current rate of $100 (or more) per hour T &M with no cap or ceiling in order to recoup City costs to defend said developer against citizen appeals. That would be the only fair and valid assessment of T &M fees. Appeal fees should NOT be seen as a cost recovery tool with ordinary citizens bearing the financial burden. To do so could only be seen as punitive and an attempt to silence critics of any potential project. Therefore, I propose that none of the options suggested by staff be adopted and that instead Council consider a fourth returning to the previous $122 flat fee to be paid by citizens filing or defending an appeal with the one exception being to charge T &M as incurred (without option of waiving) for any commercial or institutional applicant to either file or defend an appeal. This would be the only fair and equitable way to administer fees. Finally, I strongly suggest that any lowering of overall fees as a result of revision of Master Fee Schedule be retroactive and that CMFA be refunded the remaining difference between their original payment and the newly revised fee. Thank you Re: Agenda Item #5 -B 4 -18 -06 Lara Weisiger Fwd Suggested Revision of Master Fee Schedule Page 2 Valerie Ruma Concerned Citizen Lara Weisiger Fwd 4/18/06 city council meeting Page 1 From: Beverly Johnson To: Carol Korade; Debra Kurita; Lara Weisiger Date: 4/18/2006 11:11:43 AM Subject: Fwd: 4/18/06 city council meeting Forwarding, regarding Item 5 -B 4/18/06; tx cb »> <irenefd @alamedanet.net> 4/18/2006 10:12:35 AM »> Dear Mayor and councilmembers, The city manager provided you with three alternative appeal fee structures. While I favor the third proposal, it does not work in existing residential neighborhoods. For example, if a neighbor appeals my room addition plans and prevails, it could cost me $1,000 for the city to defend its prior position. That does not make sense. I would like to provide you with a fourth option: Appeal fees would be governed by a two -tier system: one for existing residential remodels /upgrades, and one for environmental determinations. Residential Remodels /Upgrades Non - applicant $100 flat fee Applicant $100 flat fee CEQA Projects Non - applicant $100 flat fee. The cost of time & materials paid by the applicant at a rate $100 per hour. Applicant - $100 filing fee. The cost of time and materials paid by the applicant at a rate of $100 per hour. Major projects subject to CEQA review can bear uncapped time and material costs for the applicant, as a cost of doing business. This would allow the Planning and Building Department to recoup more money than would be collected under the $1,000 cap in options 1, 2, & 3. If a developer would have to bear this burden, it is more likely they will try and build community support and workable plans during the formative stages of a project. On a different point, the staff report mentions the approximate average cost of appeals during the last couple years, but does not state the average NUMBER of appeals. Knowing the number of appeals will help us understand the fiscal impact on the department. Thank you for your consideration, Irene Dieter Lara Weisiger„ Fwd Reduce Appeals Fees Page 1 From: Beverly Johnson To: Carol Korade; Debra Kurita; Lara Weisiger Date: 4/18/2006 11:12:31 AM Subject: Fwd: Reduce Appeals Fees Forwarding regarding Item 5 -B 4/18/06. tx cb »> <PPBIGBIRD @aol.com> 4/18/2006 9:03:25 AM »> It is time to reduce the Appeals fees for Alameda citizens, rescind the unjust fees making this retroactive to cover the CMFA Fees and any other unjustly charged appeals fees. This is a violation of the First Amendment! Pat Payne 2121 Alameda Avenue E Lara e eFwd Weisr Fiscal Com n assio Page 1 From: Beverly Johnson To: Carol Korade; Debra Kurita; Lara Weisiger Date: 4/18/2006 11:16:16 AM Subject: Fwd: Fiscal Compassion Forwarding regarding Item 5 -B, 4/18/06. tx cb »> <Margieanna @aol.com> 4/18/2006 7:41:48 AM »> Hello all. I know you'll do the right thing tonight on this issue. It would be unconscionable to impose that horrific penalty on these good CONSTITUENTS OF YOURS..These folks (Megaplex Group) are simply a collective of Alamedans who REALLY CARE ABOUT OUR WONDERFUL CITY. So ...it is hoped you will show us you are truly caring, FAIR leaders.. BELOW IS PART OF ARTICLE IN DON ROBERTS THIS A.M.:BOLD TYPE added by this resident to call your attention. We shouldn't gain the reputation as a city run by Simon Legree mentality leaders and staff! "Tonight, the City Council will consider three recommendations by staff to reduce the cost to appeal. " "The lowest of the three provides for a maximum charge of $1,000. In contrast, the packet for tonight's meeting has a staff report which indicates that: the City of San Jose makes no charge for appeals; Fremont and Hayward charge $50.00; Emeryville charges $100.00; and San Leandro charges $130.00. Unfortunately, staff did not make a recommendation to eliminate or reduce the $10,725 billed to the three appellants in the Megaplex appeal." FOR THE RECORD City Council meeting, April 18, 2006 Item 5B Mayor and Councilmembers, In November of last year Valerie Ruma and I received an invoice for $5,500 in addition to $1,200 originally paid in connection with filing two appeals. After an exchange of several letters with the department and an attempt to collect the money, the issue became public and the city withdrew the charges -- definitely the right thing to do. I was surprised today when the Alameda Journal announced that the City had decided to "forgive" the charges - -a very stunning interpretation of what happened. People are forgiven if they have made a mistake - -we didn't. We filed an appeal because we were, and continue to be seriously concerned about the impacts of the theater /garage project, and we filed the appeal on behalf of thousands of Alameda residents who felt the same way. I hope that the forgiveness of debts, sins, or whatever is not the version the City wants to promote in this case, and that maybe the word was not a quote but a bad choice on behalf of the reporter. I know that when I spoke to you two weeks ago, I did not plead for forgiveness, I asked for justice. If anyone acted in a rash and unjustified manner it was the Planning Department, not us. If anyone did not consider every implication when they approved a resolution allowing citizens to be charged an open ended fee for appeals, it was the City Council, not the citizens. This said, I personally am willing to forgive past mistakes, especially if I see the will tonight to correct the current policy which is clearly undemocratic and punitive to appellants with sincere and honest intentions. Unfortunately, the three options outlined in the staff report still fall short of the mark of a fair and open appeal process. Two of the options allow for a charge of up to a thousand dollars - -a lot of money for the average citizen —and very much out of line with fees in other cities. The third option, which charges a non - applicant a flat fee and a capped at $1,000 T &M fee to the applicant sounds more reasonable but is has the potential to penalize a home owner whose application for a small variance for example might be challenged by a grumpy neighbor. Neither one of these options seems fair when you consider all circumstances. It seems that the solution is to go back to a flat fee in the range of a hundred dollars that everybody can afford. It will not cover all the time, salary, pensions, overhead and other expenses of the department, and that's fine — dealing with grievances is a natural cost of government. If you understand that you will see that the review of an appeal must be treated differently from the rest of the tasks of the department and that the associated cost should be absorbed, not recouped. If Planning staff believes that a large and complicated project has a good chance of being appealed thus burdening the department, then build the contingency into the developer's agreement from the beginning. As far as the appeals process, keep it simple, uncluttered and affordable - -it's the only fair thing to do. Sincerely, Ani Dimusheva (510) 522 -3753 Submitted by Ani Dimusheva at the 4 -18 -06 Council Meeting Re: Agenda Item #5 -B Non - Applicant appeal fees assessed by 10 Bay Area cities Non - Applicant fees Berkeley $ 63 El Cerrito $209 Emeryville $200 Fremont $ 50 Hayward $ 50 Oakland $683 San Jose $ 0 San Leandro $130 San Mateo $186 San Rafael $303 AVERAGE $187 Source: City of Alameda, April 18, 2006 staff memorandum re Master Fee Resolution #12191 Submitted by Robert Gavrich at the 4 -18 -06 Council Meeting Re: Agenda Item #5 -B To be submitted for the public record April 18, 2006 Dear Mayor and Councilmembers, The city manager provided you with three alternative appeal fee structures. While I favor the third proposal, it does not work in existing residential neighborhoods. For example, if a neighbor appeals my room addition plans and prevails, it could cost me $1,000 for the city to defend its prior position. That does not make sense. I would like to provide you with a fourth option: Appeal fees would be governed by a two -tier system: one for existing residential remodels /upgrades, and one for environmental determinations. Residential remodels /upgrades Non - applicant $100 flat fee Applicant $100 flat fee CEOA aroiects Non - applicant $100 filing fee paid by non - applicant. The cost of time & materials paid by the applicant at a rate $100 per hour. Applicant $100 filing fee. The cost of time and materials paid by the applicant at a rate of $100 per hour. Major projects subject to CEQA review can bear uncapped time and material costs for the applicant, as a cost of doing business. This would allow the Planning and Building Department to recoup more money than would be collected under the $1,000 cap in options 1, 2, & 3. If a developer would have to bear this burden, it is more likely they will try and build community support and workable plans during the formative stages of a project. On a different point, the staff report mentions the approximate average cost of appeals during the last couple years, but does not state the average NUMBER of appeals. Knowing the number of appeals will help us understand the fiscal impact on the department. Thank you for your consideration, Irene Dieter Submitted by Irene Dieter at the 4 -18 -06 Council Meeting Re: Agenda Item #5 -B