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2006-05-02 PacketCITY OF ALAMEDA • CALIFORNIA SPECIAL MEETING OF THE CITY COUNCIL TUESDAY - - - MAY 2, 2006 - - - 5:30 P.M. Time: Tuesday, May 2, 2006, 5:30 p.m. Place: City Council Chambers Conference Room, City Hall, corner of Santa Clara Avenue and Oak Street. Agenda: 1. Roll Call. 2. Public Comment on Agenda Items Only. Anyone wishing to address the Council on agenda items only, may speak for a maximum of 3 minutes per item. 3. Adjournment to Closed Session to consider: 3 -A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9. Number of cases: One. 3 -B. PUBLIC EMPLOYMENT Title: City Attorney. 4. Announcement of Action Taken in Closed Session, if any. Adjournment Housing Authority of the City of Alameda 701 Atlantic Avenue - Alameda, California 54501 -2161 - Tel (510) 747 -4300 - Fax: (510)522 -7848 - TDD: (510) 522 -8467 SPECIAL MEETING OF THE BOARD OF COMMISSIONERS OF THE ALAMEDA HOUSING AUTHORITY TUESDAY - - - MAY 2, 2006 - - - 5:31 P.M. Time: Tuesday, May 2, 2006, 5:31 p.m. Place: City Council Chambers Conference Room, City Hall, Comer of Santa Clara and Oak Street Agenda: 1. Roll Call. 2. Public Comment on Agenda Items Only. Anyone wishing to address the Council on agenda items only, may speak for a maximum of 3 minutes per item. 3. Adjournment to Closed Session to consider: 3 -A. Conference with Real Property Negotiator (Govt. C. Sect. 54956.8). Property: 2137 Otis Drive #213 Negotiating Parties: Housing Authority Executive Director Under Negotiation: Price and terms 4. Announcement of Action Taken in Closed Session, if any. ADJOURNMENT AGENDA TUESDAY CITY OF ALAMEDA • CALIFORNIA IF YOU WISH TO ADDRESS THE COUNCIL: 1. Please file a speaker's slip with the Deputy City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three (3) minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. 3. Applause and demonstration are prohibited during Council meetings. REGULAR MEETING OF THE CITY COUNCIL MAY 2, 2006 - - - - 7:30 P.M. [Note: Regular Council Meeting convenes at 7:30 p.m., City Hall, Council Chambers, corner of Santa Clara Ave and Oak St.] The Order of Business for City Council Meeting is as follows: 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders of the Day and Announcements 4. Consent Calendar 5. Agenda Items 6. Oral Communications, Non - Agenda (Public Comment) 7. Council Communications (Communications from Council) 8. Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilmembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Deputy City Clerk if you wish to address the City Council. SPECIAL MEETING OF THE CITY COUNCIL 5:30 P.M. CITY COUNCIL CHAMBERS CONFERENCE ROOM Separate Agenda (Closed Session) SPECIAL MEETING OF THE HOUSING AUTHORITY BOARD 5:31 p.m. OF COMMISSIONERS, CITY COUNCIL CHAMBERS CONFERENCE ROOM Separate Agenda (Closed Session) SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA 7:31 P.M. REUSE AND REDEVELOPMENT AUTHORITY, AND COMMUNITY IMPROVEMENT COMMISSION, CITY COUNCIL CHAMBERS, Separate Agenda PLEDGE OF ALLEGIANCE 1. ROLL CALL - City Council 2. AGENDA CHANGES 3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS 3 -A. Proclamation declaring May as National Preservation month. 3 -B. Proclamation declaring May 14 through May 19, 2006 as Girls' Rights Week. 3 -C. Library project update. 3 -D. Announcement regarding need for Poll Workers and general voting information for June 6 election. 4. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council or a member of the public. 4 -A. Minutes of the Special City Council and Regular City Council Meetings held on April 18, 2006. (City Clerk) 4 -B. Bills for ratification. (Finance) 4 -C. Recommendation to authorize Call for Bids for Legal Advertising. (City Clerk) 4 -D. Recommendation to accept the Quarterly Investment Report for period ending March 31, 2006. (Finance) 4 -E. Recommendation to set Hearing to establish Proposition 4 Limit for Fiscal Year 2006 -07 for May 16, 2006. (Finance) 4 -F. Recommendation to Approve Contract Amendment for Library Artist Yuki Nagase. (Library) 4 -G. Recommendation to authorize the execution of Landscape Maintenance Management Contract for the City of Alameda Island City Landscaping and Lighting District 84 -2, Zone 5 - Harbor Bay Business Park. (Public Works) 4 -H. Adoption of Resolution Preliminarily Approving Annual Report Declaring Intention to Order Levy and Collection of Assessments and Providing for Notice of Public Hearing on June 20, 2006 - Island City Landscaping and Lighting District 84 -2. (Public Works) 4 -I. Adoption of Resolution Preliminarily Approving Annual Report Declaring Intention to Order Levy and Collection of Assessments and Providing for Notice of Public Hearing on June 20, 2006 - Maintenance Assessment District 01 -01 (Marina Cove). (Public Works) 4 -J. Adoption of Resolution Authorizing the City Manager to Apply to the California Integrated Waste Management Board for a Targeted Rubberized Asphalt Concrete Incentive Grant and to Enter Into All Associated Agreements. (Public Works) 4 -K. Recommendation to authorize the partial refund of Appeal Fees to the Planning Board and to the City Council collected in Fiscal Years 2004 -05 and 2005 -06. (Planning and Building) 5. REGULAR AGENDA ITEMS 5 -A. Adoption of Resolution Approving the Endorsement and Supporting the 2006 California State Library Bond (Proposition 81). (Library) 5 -B. Adoption of Resolution Supporting a "Buy Alameda" Philosophy. (City Manager) 5 -C. Adoption of Resolution Establishing Guiding Principles for the Management of the City Fleet Vehicles and Equipment. (Public Works) 6. ORAL COMMUNICATIONS, NON - AGENDA (Public Comment) Any person may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance, that is not on the agenda. 7. COUNCIL COMMUNICATIONS (Communications from Council) Councilmembers can address any matter, including reporting on any Conferences or meetings attended. 7 -A. Consideration of Mayor's nominations for appointment to the Film Commission. 8. ADJOURNMENT * ** • For use in preparing the Official Record, speakers reading a written statement are invited to submit a copy to the City Clerk at the meeting or e -mail to: lweisige @ci.alameda.ca.us • Sign language interpreters will be available on request. Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 72 hours prior to the Meeting to request an interpreter • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 747 -4800 or TDD number 522 -7538 either prior to, or at, the Council Meeting • Accessible seating for persons with disabilities, including those using wheelchairs, is available • Minutes of the meeting available in enlarged print • Audio Tapes of the meeting are available upon request • Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting CITY OF ALAMEDA • CALIFORNIA SPECIAL JOINT MEETING OF THE CITY COUNCIL, ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY, AND COMMUNITY IMPROVEMENT COMMISSION TUESDAY - - - MAY 2, 2006 - - - 7:31 P.M. Location: City Council Chambers, City Hall, corner of Santa Clara Avenue and Oak Street. Public Participation Anyone wishing to address the Council /Board /Commission on agenda items or business introduced by the Council /Board /Commission may speak for a maximum of 3 minutes per agenda item when the subject is before the Council /Board /Commission. Please file a speaker's slip with the Deputy City Clerk if you wish to speak on an agenda item. ROLL CALL MINUTES Minutes of the Special Community Improvement Commission (CIC) Meeting, and the Special Joint City Council, Alameda Reuse and Redevelopment Authority, CIC and Housing Authority Board of Commissioners Meeting held on April 18, 2006. (City Clerk) [City Council and Community Improvement Commission] AGENDA ITEM 1. Recommendation to accept the Fiscal Year 2006 Third - Quarter Financial Report and approve Budget Adjustments. (Finance) [City Council and Community Improvement Commission] 2. Discussion of City Attorney /General Counsel Legal Services and staffing options. (City Attorney) ADJOURNMENT Beverly Jo yor Chair, A ameda Reuse and Redevelopment Authority, and Community Improvement Commission r Proclamation WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, the City of Alameda is an architecturally and historically rich community with over 10,000 buildings constructed prior to 1930; and _ WHEREAS, each year Alameda elementary students participate in the "Kids & Queen's Victoria" exhibit at the Alameda Museum, where they learn about local architecture and history; and WHEREAS, their drawings of historic buildings will be on display at City Hall during the month of May, to celebrate National Preservation Month; and WHEREAS, "Sustain America - Vision, Economics, and Preservation" is the theme for National Preservation Month 2006, cosponsored by the City of Alameda, its Historical Advisory Board, the Alameda Architectural Preservation Society and the National Trust for Historic Preservation; NOW, THEREFORE, 1, Beverly J. Johnson, Mayor of the City of Alameda, California do hereby proclaim May 2006, as National Preservation Month and call upon the people of Alameda, California to join their fellow citizens across the United States in recognizing and participating in this special observance. fYrt to P Beverly J. Johnson Mayor Proclamation 3 -A 5 -02 -06 Proclamation WHEREAS, Girls Inc. is a research, education and advocacy organization that inspires all girls to be strong, smart and bold; to have confidence and be safe in the world; and WHEREAS, Girls Inc. encourages young women to be themselves and resist gender stereotypes, to take risks, to strive freely, and to take pride in their successes; and WHEREAS, Girls Inc. teaches young women to prepare for interesting work and economic independence and become leaders in their communities; and WHEREAS, since 1964, Girls Incorporated of the Island City has provided the only quality program in Alameda designed specifically for girls and is a local affiliate of the national nonprofit organization, Girls Inc.; and WHEREAS, Girls Incorporated of the Island City is building girls' capacities for responsible and confident adulthood, economic independence, and personal fulfillment through engaging girls in learning opportunities that are hands -on and interactive; and WHEREAS, Girls Incorporated of the Island City continues to promote positive goal - setting and recognizes the strengths, talents and diversity of girls within our county; and WHEREAS, The contributions that Girls Incorporated of the Island City makes toward making lives more satisfying is clearly an asset to all of us; and WHEREAS, Girls Incorporated of the Island City is celebrating forty-two years of inspiring strong, smart and bold girls to become women who dare; and WHEREAS, Girls Incorporated of the Island City is celebrating its 7th Annual Celebration of Excellence Luncheon — now called the Women Who Dare Benefit - on May 20, 2006. NOW, THEREFORE, I, Beverly J. Johnson, Mayor of the City of Alameda, California do hereby proclaim the week of May 14 through 19, 2006 to be Girls Rights Week in the City of Alameda in recognition of the future of young women, their rights, dreams and endless opportunities. Beverly J. Johnson Mayor Proclamation 3 -B 5 -02 -06 CITY OF ALAMEDA MEMORANDUM To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Date: May 2, 2006 Re: New Main Library Project Update Attached to this memorandum is the May 1, 2006 Library Construction Report. Attachment Respectfully submitted, ne Chisaki Acting Library Director Report 3 -C 5 -02 -06 Lo o Construction R C) N ct Construction cn • cn 0 o .4'N U `) E ti -o ; o � C c c. a o cd y a) oct O r+ U .) N Cd PC MI 0 CD o - cn a) �--� c U ct . a) .� cn a) 0. ."° 0 O r. • 'b cd ct •0 O b�A ,4 o o TU ,bA a) . o - 3 0 3 � O 0 a v .2 �. w a) �? HZ cCS 0 N 0 o O b a) • N -4 E a) U 0 0 cn 0 c a) U •o N H 0 bb 0 E cd bp .2 U 00 �r .w �j o o c 0 U ) • • • • • • • • ment Procurement • b a9 N • •� � Q o a) • S 'C Q � b '&." b 3 o as En -0 o a' 0 a' w H 8 ( o CD • • ; w a • 0 o N ^� a) O `p 0 00 O N 4] O N s 0 U O zz • r b • Ct U • .� czt Z z O • ..�, g C7 -0 -0 • • Dedicated to Excellence, Committed to Service 0 0 0 0 0 0 0 0 0 0 c) c) co 0 co co 0 0c) c) N O O O) L� 0 0 0 0 0 'r© o c c a) O O .- N co) 0 c 0 0 O N- O O Lf) L() O O O L() O a) 000.- ��oOL�tiN 'a O CO N-- 0. O CO = L.6 00 m EA- Sources of Budgeted Funds c u> o `I v) O U U C U a) N 'O 7 O, E .E 7 C N 7 d o (n O C C (B O CO o (/) E L U U -o c o c L= .9„), c O 2 C C O c6 C C O LL LL • C 0 • - N 4_, _a) LL 0 CD Q) O C C Q o C al m 0 _O (p (a -p as O a O "a O N • -0 0 E2 O > >.2 N U 7 Q N N "0 co 0 al 0 0 7 () Q Q Q' u)20U) 27,383,438.00 Sources Subtotal: 16,892,478.00 Expenditures to date: 10,490,960.00 Balance Available: 0 0 0 co co 0 0 0 0 0 0 0 CO (Ni N O) O O) co O O M O ti CO O) O CO O CO N N N L() 2 OOcc) v Lr) O - m C CO U 0 t a) O 0 0 7 O L m c a E � C > C>j N- N Cr) N C *k*k4k; O C D • 'Cr) c O C -a a o o O O O - O O 0 0) C) a) 0) a) a) 4) C C C C .N EO Ea CI L L CO t CO N O 12 F- UUUU� 0 0 a) c a t 0 G: \Library\New Main Library FS 05- 06.xls G E T I N V O L V E D THE ALAMEDA COUNTY REGISTRAR OF VOTERS NEEDS POLL WORKERS FOR THE JUNE 6, 2006 ELECTION ♦ INSPECTORS In- charge of polling place Must be a California registered voter Must have own vehicle Must attend training class * * * EARN $170.00 * * * ♦ JUDGES & CLERKS Must be a voter in California Must assist in setting up polling place Attend training class * EARN $95.00 - $115.00* see our website for an application http://www.acgov.org/rov/worker s_app.htm or CALL THE REGISTRAR OF VOTERS (510) 272 -6971 1 1 r I / E. o ti >5 h w O C. N H a 4 p4 N �o E-1 ki Opp AW a H _ col A Special Requirements U ct cn Stipend c .2o � . '., a, N a, O .- 0 U 0 0 U N -O — N �., cn" P c. a, 0 73 O r) cn 0 ... "O cat cn 0. .0 .�, U Up to $115 includes election day work, class and return of supplies Up to $115 includes election day work, class and return of supplies Hours of Work Total Cr) O Election Day a, al O N s.. U -aj .--, 'a-)I U .U-0 U 0 w U a 0 6 ° 0 6:00 a.m. — 9:00 p.m. 6:00 a.m. — 9:00 p.m. Pre Election Day M-.4 0 0 -- 0 tii .� U N o cu a 0 0 o 7r3'0 Approximately 1- 2 hours night . before election Approximately 1- 2 hours night before election Training 0 M U 0 Cr) U o N 0 General Duties *Manager at polls • Picks up and returns supplies • Contacts polling place owner for key or entry instructions • Calls other poll workers before election day to confirm attendance • Organizes other poll workers to set up polls night before election day • Assists Inspector as back -up • Either judge or clerk must accompany Inspector to Return Center on election night *Assists Inspector • Either judge or clerk must accompany Inspector to Return Center on election night ::1 rI Q, 0 P. -d , a, U .�i 0 00 o •0 r° 5 o an a p 0 U 0 .+ O - 0 a, 0 0 0 M .Uj 0 "Zi 3 0 C U 0 O - U o a U' 0 o -� U O C/1 a) b 0 c. o a, ° b- . Cd _ b!O :-i el .6 3 0 I a, a v •U 0 - — , � . c . g 0. 6. _ 0 ;-■ .ct g r� O.5 etz 't} o T., .c71 E o -4..a O at 0 CO t° 4 0 . W c Cn 6 y cn cn CL) (-NI cn cn ttO 4; a) ° "- 0 ° ° 0 Q. O b' o O '4=1 a, cn p ›,.o�" -00 3 00 P ; O j O t).0 +., " �- ° E m 0. . I.0 0 3'4 _ P rn . On o 4� ao � U • Draft created on: 3/30/06 °o V: \Mona P\ROV\2006 Election Plans \Corp POLL WORKER DUTIES matrix 660 UNAPPROVED MINUTES MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY - - - APRIL 18, 2006 - - - 5:30 P.M. Agenda: (06- ) Conference with Legal Counsel - Anticipated Litigation; Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9; Number of cases: One. Not held. Mayor Johnson announced that the Council did not discuss the matter. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council April 18, 2006 UNAPPROVED MINUTES MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY APRIL 18, 2006 - - - - 7:30 P.M. Mayor Johnson convened the Regular Meeting at 7:46 p.m. Councilmember deHaan led the Pledge of Allegiance. ROLL CALL - Present: Councilmembers Daysog, deHaan, Matarrese, and Mayor Johnson - 4. Absent: Vice Mayor Gilmore - 1. AGENDA CHANGES None. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS (06 ) Proclamation declaring April 22, 2006 as Earth Day. Mayor Johnson read and presented the Proclamation to Chuck Bangert, Vice President of the Public Utilities Board. Mr. Bangert thanked the Council for the opportunity to sponsor Earth Day 2006; stated that Alameda ranks number one in resource adequacy as well as environmental friendliness; invited the Council to visit the Alameda Power & Telecom booth on Saturday from 11:00 a.m. to 4:00 p.m. at Upper Washington Park; presented the Council with a bag of recycled items. (06- ) Proclamation declaring the month of April as Fair Housing Month. Mayor Johnson read and presented the Proclamation to Mona Breed with Sentinel Fair Housing. Ms. Breed thanked the Council for the Proclamation and provided the Council with a fair housing education booklet; stated the booklet will be translated to Spanish and Chinese for non - English speaking property owners. (06- ) Proclamation declaring April 25, 2006 as Equal Pay Day in the City of Alameda. Mayor Johnson read and presented the Proclamation to Jen Crook, Chair of Equal Pay Day activities. Regular Meeting Alameda City Council April 18, 2006 1 Ms. Crook stated the Business and Professional Women of Alameda provide awareness to young girls; thanked the Council for the Proclamation; provided the Council with flyers that were distributed to Girl Scout troops. CONSENT CALENDAR Councilmember deHaan moved approval of the Consent Calendar. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 4. [Absent: Vice Mayor Gilmore - 1] [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] ( *06- ) Minutes of the Special and Regular City Council Meetings held on April 4, 2006, and the Special City Council Meeting held on April 5, 2006. Approved. ( *06- ) Ratified bills in the amount of $2,827,937.04. ( *06- ) Recommendation to approve the Amended and Restated Housing Assistance Agreement, Attachment A to the City Manager Employment Agreement, and authorize the execution of related documents. Accepted. ( *06- ) Recommendation to adopt plans and specifications and authorize Call for Bids for repair and resurfacing of certain streets, Phase 26, No. P.W. 03- 06 -08. Accepted. ( *06- ) Resolution No. 13943, "Amending the Alameda City Employees Association (ACEA) Salary Schedule by Establishing the Salary Range for the Classification of Permit Technician III." Adopted; and ( *06- A) Resolution No. 13944, "Amending the Management and Confidential Employees Association (MCEA) Salary Schedule by Establishing the Salary Range for the Classification of Police Records and Communications Manager." Adopted. REGULAR AGENDA ITEMS (06- ) Public Hearing to consider a recommendation to adopt Fiscal Year 2006 -2007 Community Development Block Grant (CDBG) Action Plan and authorize the City Manager to negotiate and execute related documents, agreements, and modifications. The Base Reuse and Community Development Manager provided a brief presentation. Regular Meeting Alameda City Council April 18, 2006 2 Councilmember Matarrese stated reallocated funds are approximately 10% of the total budget; inquired whether a loo carryover is anticipated for Fiscal Year 2007 -2008. The Base Reuse and Community Development Manager responded hopefully not; stated money would be spent on the Woodstock to Webster Street Project in the upcoming fiscal year. Councilmember Matarrese inquired whether there was a 10% decrease in federal funding from the previous allocation, to which the Development Services Division Manager responded the decrease was approximately 9.5 %. Mayor Johnson opened the public portion of the hearing. Karen Hollinger- Jackson, Social Services Human Relations Board (SSHRB) Member, stated the SSHRB unanimously agrees with the staff recommendation. There being no further speakers, Mayor Johnson closed the public portion of the hearing. Mayor Johnson thanked the SSHRB for input on funding issues. Councilmember deHaan inquired whether a one -year funding cycle occurred in the past. The Base Reuse and Community Development Manager responded two -year funding cycles were done in the past; a one -year funding cycle was used most currently; the recommendation is to return to the two - year funding cycle. Councilmember deHaan inquired whether funding was in jeopardy. The Base Reuse and Community Development Manager responded funding is always in jeopardy; CDBG funding cuts are recommended [at the federal level] every year; the funding has strong bi- partisan support; 10% to 30% cuts are anticipated next year. Councilmember deHaan inquired whether funding adjustments have been made. The Base Reuse and Community Development Manager responded the second year funding cycle is contingent upon the allocation; the CDBG program caps social service expenditures at 20% of the total allocation. Regular Meeting Alameda City Council April 18, 2006 3 Mayor Johnson stated the federal government still works on a one - year funding; allocation adjustments would need to be made based on the funding received. Councilmember deHaan stated some projects are long- range, such as the Woodstock to Webster Street Project. The Base Reuse and Community Development Manager stated only social service contracts are on the two -year funding cycle. Councilmember Daysog stated the two -year funding cycle provides an element of stability for non - profits; he supports the two -year funding cycle. Mayor Johnson stated she is happy the Woodstock to Webster Street Project has CDBG funding; the Council supports the project and feels strongly about moving forward as quickly as possible. Councilmember Matarrese moved approval of the staff recommendation. Councilmember Matarrese thanked the SSHRB for recommendations; stated the SSHRB would be tapped to monitor the progress; decreased funding is a possibility next year. Councilmember Daysog seconded the motion, which carried by unanimous voice vote - 4. [Absent: Vice Mayor Gilmore - 1] (06- ) Public Hearing to consider an amendment to Master Fee Resolution No. 12191 to Adjust Appeal Fees to the Planning Board and City Council; (06- A) Resolution No. 13945, "Amending Master Fee Resolution No. 12191 to Revise Fees Charged for Appeals to the Planning Board and to the City Council." Adopted. The Building and Planning Director provided a brief presentation. Mayor Johnson stated that San Jose's flat fee is $1,925 plus time and materials; she does not like the current system and would prefer a flat fee; cost recovery is not an issue for her; detailed accounting would need to be provided to the appellant if the City were to charge for time and materials. Councilmember Matarrese inquired how many appeals were filed in 2005, and whether the time charged was for salary or hourly employees. The Planning and Building Director responded that 13 appeals were Regular Meeting Alameda City Council April 18, 2006 4 filed in 2005; stated the average cost was $1,061; the $100 per - hour rate is a blended rate. Mayor Johnson inquired whether hourly and salary employees work on an appeal, to which the Building and Planning Director responded in the affirmative. Councilmember deHaan inquired when the Master Fee schedule would be reviewed, to which the Planning and Building Director responded in May. Mayor Johnson opened the public portion of the hearing. Proponents (In favor of amendment): Irene Dieter, Alameda (submitted letter); Robert Gavrich, Alameda (submitted handout); Dorothy Reid, Alameda; Li Volin, Alameda; Ani Dimusheva, Alameda (submitted letter); Robb Ratto, Park Street Business Association (PSBA); Christopher Buckley, Alameda; Jon Spangler, Alameda. There being no further speakers, Mayor Johnson closed the public portion of the hearing. Mayor Johnson stated homeowners should not be charged large fees; the court system has a flat fee for appeals and has a fee waiver process; she favors a flat fee. Councilmember Matarrese stated he is in favor of making the appeal fee as simple as possible; a $100 flat fee is large enough to prevent frivolous appeals; cost recovery is meaningless because $13,000 in appeal fees is nothing for a $3.5 million budget; the cost recovery policy needs to address when the Master Fee schedule is reviewed; people should know that any Councilmember or Planning Board Member can request a Call for Review at no cost; a $100 flat fee would have people pause before filing an appeal just because they dislike their neighbor. Councilmember deHaan stated a fair and open government practice is needed; other cities have recognized that non - applicant fees should have a flat rate; applicants carry a heavier burden; the Council has reversed Planning Board decisions in the past; developers already pay large permit fees; he would like to review past history of appeal fees. Mayor Johnson inquired whether Councilmember deHaan would prefer different fees for applicants and non - applicants. Councilmember deHaan responded that applicants in other cities appear to be charged time and material. Regular Meeting Alameda City Council April 18, 2006 5 Mayor Johnson stated that applicants often are individual homeowners. Councilmember deHaan stated California Environmental Quality Act (CEQA) required projects are pushed to a higher level; a flat rate [for both appellants and applicants] would be fine. Councilmember Daysog stated the current rule has a chilling affect on free speech and needs to be changed; he prefers the $100 flat rate; he cannot recall any frivolous appeals coming to the City Council or Planning Board in his ten years on the Council; apologized for participating in the passage of the 2004 Ordinance; stated the ordinance went awry. Councilmember deHaan stated other concerning fees are in the Master Fee schedule, such as traffic appeal fees. Mayor Johnson stated the Council is trying to make the appeal process standard. Councilmember Matarrese moved adoption of resolution, option 2, with changing the Master Fee Resolution flat rate fee for applicants and non - applicants to $100. Councilmember deHaan seconded the motion, which carried by unanimous voice vote - 4. [Absent: Vice Mayor Gilmore - 1] Councilmember deHaan requested an Off Agenda Report on the breakdown of appeal fees charged over the past two years. (06- ) Adoption of Resolution Adopting a "Buy Alameda" Philosophy. NOT ADOPTED. The Assistant to the City Manager provided a brief presentation. Mayor Johnson inquired whether the City had another "Buy Alameda" resolution; stated the first priority was to have the City do business with businesses in Alameda; the Finance Department has done a good job implementing policies; policies should be included as part of the proposed resolution or reflected in a separate resolution. Councilmember Matarrese stated the proposed resolution does not include language regarding the City's internal policy and procedures. The City Manager stated the Municipal Code addresses a local Regular Meeting 6 Alameda City Council April 18, 2006 preference policy; additional language could be added to reflect the internal policies; the matter will be brought back to Council. Councilmember Daysog requested information on the process of bidding out goods and services; stated it is important to know that there is a competitive process and that the City receives goods and services at the lowest price and best quality. Mayor Johnson requested that the bid process be brought back to Council as a separate agenda item. Councilmember deHaan requested information on how much revenues have increased. Mayor Johnson requested that the matter be brought back to Council with incorporating the internal purchasing policy into the resolution; stated that the Finance Director has been instrumental in the improvements made. David Kirwin, Alameda, stated the Council should lead the unification of Alameda; he would prefer to have major redevelopment projects placed on a ballot. Robb Ratto, PSBA, stated that PSBA is in favor of the proposed resolution; the staff report referenced a partnership between the City and the Chamber of Commerce; PSBA, the West Alameda Business Association (WABA) and Greater Alameda Business Association (GABA) should also be involved in the partnership; requested a meeting with the Finance Director to discuss improvements that have been made; suggested the City consolidate paper purchasing. ORAL COMMUNICATIONS, NON - AGENDA (06- ) David Kirwin, Alameda, inquired when the Civic Center scale model would be prepared; stated that currently the project costs are approximately $30 million without financing costs. Councilmember Matarrese stated the theater cost is not $30 million; requested clarification on the costs. The City Manager stated that the theater, parking structure, and Cineplex costs are approximately $28 million; the historic theater is the largest component because of restoration costs. Councilmember deHaan stated that the historic theater cost is approximately $13 million; the parking structure cost is approximately $9 to $10 million. Regular Meeting Alameda City Council April 18, 2006 7 The City Manager stated that a model should be completed by June for the downtown area. Mayor Johnson stated bids [for the theater] should be coming back in May; costs would be known at that time. Councilmember Daysog stated the initial estimate was approximately $9.5 for refurbishing the historic theater; now costs are $13 million; on -going vigilance will be needed as the project proceeds. Mr. Kirwin stated he would like to know the cap before the project is initiated. (06- ) Dorothy Reid, Alameda, stated the public should be advised that projects can be handled by bringing concerns to a Councilmember's attention so the Councilmember can request a Call for Review at no charge. (06- ) Jon Spangler, Alameda, stated that Alameda should have a Sunshine Ordinance as strong as Oakland's, which aims at opening up government to public scrutiny and ensuring that government is more accountable in terms of public record and public meetings. COUNCIL COMMUNICATIONS (06- ) Consideration of Mayor's nominations for appointment to the Film Commission. Continued to May 2, 2006. (06- ) Councilmember deHaan stated there are concerns with the Target project; the entire project should be discussed so that everyone understands what the entire project entails; discussions have suggested that a parking structure is being contemplated. ADJOURNMENT There being no further business, Mayor Johnson adjourned the Regular Meeting at 9:26 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Regular Meeting Alameda City Council April 18, 2006 8 April 27, 2006 Honorable Mayor and Councilmembers: This is to certify that the claims listed on the check register and shown below have been approved by the proper officials and, in my opinion, represent fair and just charges against the City in accordance with their respective amounts as indicated thereon. Check Numbers 147555 - 147991 EFT 203 EFT 204 EFT 205 EFT 206 EFT 207 EFT 208 Void Checks: Amount 2,240,324.66 65,621.43 132,381.42 1, 078, 080.00 25,603.50 960, 000.00 49,861.58 147447 (1,170.00) 146649 (15,082.02) 109475 (35.04) 147238 (5,263.20) 101575 (82.64) GRAND TOTAL 4,530,239.69 Respectfully submitted, Tate, J. `S b, amela J. Sibley Council Warrants 05/02/06 BILLS #4 -B 05/02/06 CITY OF ALAMEDA Memorandum Date: May 2, 2006 To: Honorable Mayor and Councilmembers From: Lara Weisiger, City Clerk Re: Authorizing Call for Bid for Legal Advertising for the Fiscal Year Ending June 30, 2007 Background Section 3 -18 of the City Charter requires an annual contract for publication of all legal advertising of the City in a newspaper adjudicated to be a newspaper of general circulation within the City of Alameda. Discussion /Analysis The Alameda Journal is the Official Newspaper of the City for legal advertising for the fiscal year ending June 30, 2007. With Council authorization, the City Clerk will publish a notice in the Alameda Journal stating the City will receive bids up to the hour of 2:00 p.m. on Wednesday, May 31, 2006, for the publication of all legal advertising for the fiscal year ending June 30, 2007. Budget Consideration Budget appropriations for legal advertising are approved by the City Council during the budget process. The City spends approximately $12,000 annually for legal notices. Recommendation Authorize the City Clerk to call for bids for the publication of all City legal advertising for fiscal year ending June 30, 2007. Respectfully submitted, Lara Weisiger City Clerk Attachment - 1 (Specifications) lioszA )---) Report 4 -C 5 -02 -06 Notice to Proposers SPECIFICATIONS FOR LEGAL ADVERTISING The City of Alameda is seeking proposers to provide Legal Advertising Service for the fiscal year ending June 30, 2007. Legal advertising must be published in a newspaper adjudicated to be a newspaper of general circulation within the City of Alameda. Advertising shall be in accordance with the following: 1) All advertisements shall be set in six -point type, or in such larger type and spacing between lines as directed by the officer authorizing the advertisement. 2) Title and sub - heading shall be set in six -point type, black -face type, or in such larger type as may be specified by the officer authorizing the advertisement. 3) The submission deadline for ads shall not exceed 4 days from date of publication (excluding holiday periods). 4) The withdrawal deadline for ads shall be up to 1 day from date of publication (excluding holiday periods). Bidders shall state in their proposals for legal advertising the price per column inch, set in six - point type, according to the following schedule: • A price per column inch for the 1st insertion; • A price per column inch for the 2nd insertion; • A price per column inch for the 3rd and for each subsequent insertion. Proposals for legal advertising must include an audit verifying circulation. Proposals must be presented to the City Clerk, in the City Hall, Alameda, California under sealed cover and plainly marked on the outside, "Proposal for Legal Advertising -- Fiscal Year 2006- 07." Sealed bids will be received up to the hour of 2:00 p.m. on Wednesday, May 31, 2006. Contract for such legal advertising, if awarded, will be awarded subject to the provisions of the Charter of said City, to the responsible bidder who submits the lowest and best bid. The right is reserved to reject any or all bids. The newspaper published by the bidder to whom such contract is awarded shall be known, for the term of such contract, as the "Official Newspaper" of the City for legal advertising. CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Quarterly Investment Report for Period Ending March 31, 2006 BACKGROUND Each quarter the Investment Summary report is provided to the Council. Attached is the investment portfolio report for the quarter ending March 31, 2006. DISCUSSION The attached portfolio summary reflects the invested operating funds as well as the various assessment district funds and trusteed bond funds. These investments have been made in accordance with the provisions of the City's approved Investment Guidelines. The City of Alameda's expenditure requirements for the next six months are more than sufficiently covered by anticipated revenues from regular operations and liquidity of current investments. FINANCIAL IMPACT Investment earnings are exceeding expectations, but year -end "market to market" (GASB 31) adjustments may be required. RECOMMENDATION Accept the Quarterly Investment Report for the period ending March 31, 2006. JB:dI Attachment G: \FINANCE \CO U NCI L\2006 \050206 \Investment033106.doc Respectfully submitted, Ile -An ' Boyer Chief Financial Officer Report 4 -D 5 -02 -06 City of Alameda California April 19, 2006 Honorable Mayor and City Council I have reviewed the City of Alameda's Investment Report for the quarter ending March 31, 2005 and find that it complies with the Investment Policy established by my office. The interest of the Council is always appreciated. KK/Ig Kevin Ken City Trea ; urer Dedicated to Excellence, Committed to Service Kevin Kennedy, City Treasurer Office of the City Treasurer 2263 Santa Clara Avenue, Room 220 Alameda, California 94501 -4477 510.747.4881 Office • Fax 510.747.4890 • TDD 510.522.7538 N x U U z_ O z W aw 0 W W a a0 W w 0 U � 0 0 LL 0 a 1- z w 2 H w >- LL N QQ H z W u- m W z W w 0 0 W W Q,} '0l0 O''.OIo • 'O N o0''a0,0',O 0 a}• ot,(O ;O O :N N 7'010,0 :co o0 07'(D'O'O :M co M'N �,7.V O N O O LL 0< U O 0 w a. (0 0), (0 0'0 0 0''0 a° , m. N .'r (n '0) O O N 7 'O N M O W H (n 0� co ,- co O' V N 0 O (o1M 0) N' O)','.' ' N O CO 0 r- 6 O) O 0 0'M co . M �I(n,M cr) 0'� O d9'O In O, co 0 O O $130,806,130.27 INic• 7 (O(O O co 0 (n L N 'N. 69 69 U ;6110 W a 0. 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Seq. of the Government Code, which implements SB 1352, passed in November 1979. DISCUSSION /ANALYSIS The legislation provides that the public be given adequate notice of the Council's intended action to set the appropriation limit. It is proposed that the Prop 4 hearing be set for May 16, 2006. Documents in support of the appropriation limit will be made available for public review prior to Council's adoption of the limitation. BUDGET /FISCAL IMPACT None. RECOMMENDATION Set May 16, 2006 as the scheduled public hearing for establishing the City of Alameda's spending limitation for fiscal year 2006 -2007. Respectfully submitted, Ile -Ann :. er Chief Financial Officer G: \FINANCE \COUNCI L\2006 \050206 \PROP4Heari ng.doc Report 4 -E 5 -02 -06 CITY OF ALAMEDA MEMORANDUM DATE: May 2, 2006 TO: Honorable Mayor and Councilmembers FROM: Debra Kurita City Manager RE: Recommendation to Amend Contractor Agreement with Masayuki Nagase by Modifying Scope of Work for Library Art Work for the New Main Library Project and Increase the Contract Amount by $25,000 BACKGROUND In January, 2003, the Library Building Team established an Art and Recognition Team. With funding from the Friends of the Library, the Team engaged an Art Consultant to assist in the process of planning art for the new Main Library. The Team sent out an RFQ for artists, reviewed the artists' qualifications and body of work, and interviewed finalists. During the solicitation and selection stage, the Art and Recognition Team were joined by three local artists and art collectors to assist in the evaluation of proposals and artist interviews. Five works of art were selected and recommended for the New Main Library pending their funding source. The first piece selected was "Cadence of the Water," a series of eight limestone medallions proposed by Masayuki Nagase for the exterior of the building. This work of art was approved on July 21, 2004, by the Public Art Advisory Committee. Funding for "Cadence of the Water" was in place in July 2005 and the work was commissioned by the City Council on July 19, 2005. A second work of art, also proposed by Masayuki Nagase, "Oracle of the Tree," a limestone tile mural, was selected and approved by the Public Art Advisory Committee on the same date. Funding for "Oracle of the Tree" is now in place. DISCUSSIONS /ANALYSIS Solicitation and selection of public art for the new Main Library is the result of an extraordinary effort by a citizen -staff committee. Many hours were spent by staff and volunteer citizens reviewing proposals, interviewing artists, evaluating finalists and presenting the art to the Public Art Advisory Committee. These same individuals worked closely with the Friends of the Library and the Library Foundation to secure the needed funding. Through their actions the members of the Art Team, the Friends and the Foundation, have demonstrated the high priority they place on public art at the new library. At the request of the City, the fabrication and installation work for the limestone medallions was delayed five months to allow exterior building work to be completed to avoid damaging the art Report 4 -F 5 -02 -06 Honorable Mayor and Councilmembers Page 2 May 2, 2006 medallions during construction. The Contract Amendment reflects this change in date of deliverables. This delay does not affect the overall project timeline. The "Oracle of the Tree" is a mural fashioned of polished limestone tiles in subtle shades of black and grey. The design is based on the abstracted forms of the live oak trees that were once a major natural characteristic of Alameda and the coast of California. The mural will be five feet in height and ten feet in length, and will be mounted behind the main Check Out Desk near the entrance to the Library. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Alameda Municipal Code. BUDGET CONSIDERATION /FINANCIAL IMPACT Funding for the "Cadence of Water" is provided by the Alameda Free Library Foundation and the Friends of the Alameda Free Library. The $25,000 "Oracle of the Tree," will be funded entirely by donations to the Library Foundation. RECOMMENDATION Approve the Amendment to the Contractor Agreement with Masayuki Nagase to modify the Scope of Work for Library Art Work for the New Main Library Project and increase the contract amount by $25,000. Respectfully submitted, ane Chisaki Acting Library Director (4 Attachment AMENDMENT TO AGREEMENT FOR COMMISSION OF PUBLIC ART WORK This Amendment of the Agreement, entered into this day of , 2006, by and between the CITY OF ALAMEDA, a municipal corporation ( "City ") and artist Masayuki Nagase, an individual whose address is 1801 Cedar St., Berkeley CA 94703 ( "Contractor ") is made with reference to the following: RECITALS: A. The parties entered into an Agreement for Commission of Public Art Work on June 21, 2005 ( "Agreement ") for original work to be installed at the New Alameda Free Library. B The parties desire to amend the Agreement to provide an additional new art piece (mural for the interior behind the circulation desk of the New Alameda Free Library), and to amend the delivery dates of certain deliverables. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties that: 1. Paragraph 4 ( "Fee and Interim Payments ") is amended to read as follows: "Contractor shall be paid a flat fee of $80,500 as set forth in the attached Exhibit C -1 with interim payments at the times specified in Exhibit C -2, for the work of art described in the attached Exhibit A (Scope of Work Amended) as "as series of eight carved limestone medallions that will be inset into the building's niches along Lincoln Avenue and Times Way. Contractor shall be paid an additional flat fee of $25,000, as set forth in the attached Exhibit C -3 with interim payments at the times specified in Exhibit C -4, for the work of art described in the attached Exhibit A (Scope of Work Amended) as "a mural made of stone tiles measuring 5 feet in height, 10 feet in length and 3/8 "deep... sited behind the circulation desk in the Main Lobby." 2. Exhibit A (Scope of Work) is amended to read as attached. 3. A new Exhibit C -3 and Exhibit C -4 are attached, regarding the mural referenced in Paragraph 4. 4. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written. CONTRACTOR CITY OF ALAMEDA A Municipal Corporation By By Masayuki Nagase Debra Kurita City Manager APPROVED AS TO FORM: By Assist. City Attorney EXHIBIT A: SCOPE OF WORK (AMENDED) 1. Conformance to Proposal a. Contractor shall fabricate and install a work of art ( "Work ") at the New Alameda Free Library, in accordance with this Agreement and the terms and conditions below. The artwork shall consist of a series of eight carved limestone medallions (see Attachment 1) that will be inset into the building's niches along Lincoln Avenue and Times Way. 2. Schedule of Performance a. Contractor shall complete fabrication and installation of the Work not later than December 29, 2005. May 3, 2006. Timely fabrication and installation of the Work is an essential element of this Agreement. b. Contractor shall cooperate with the Construction Manager and the Building Contractor to coordinate the support needs and installation of the Work. City shall issue Contractor a Notice to Proceed with the installation at least two weeks prior to the date that the installation of the Artwork is to begin. 3. Design Development a. Contractor shall attend project meetings at mutually agreed -upon dates and times with City and /or City's Consultants or Subconsultants as required to incorporate the Contractor's work into the designated sites on the exterior facade of the library. b. Contractor shall provide and submit to the City all engineering drawings for the design of the Artwork, including the attachments systems, not later than August 31, 2005. City shall review and comment on the engineering drawings within 15 days of receipt. City may request modifications necessary for the Work to comply with applicable statutes, ordinances, or regulations governing the project. Contractor shall submit revised engineering drawings that address these concerns within 15 working days after such notice by the City. 4. Fabrication a. Contractor shall fabricate the Artwork in accordance with all Contract Documents approved by City and /or its Consultants or Subconsultants. b. Contractor will give the City notices of the dates of the following milestones for the fabrication of the Artwork: 50% complete, and 100% complete. City retains the right to review and inspect the Artwork in studio and to approve or reject it as fabricated. c. City will review and approve the Artwork as fabricated at each milestone and will determine, in its sole reasonable discretion, that it meets all of the Specifications previously approved by City and that no default by Contractor hereunder has occurred and is continuing. Upon approval of the Artwork as fabricated at 100 %, and at a date and time to be mutually agreed upon by both parties, but not later than December 29, 2005, May 3, 2006, and following receipt of a Notice to Proceed with the Installation, Contractor may proceed with the transportation and installation of the Artwork. d. The Artwork will be installed not later than December 29, 2005 May 3, 2006. City will give the Contractor a minimum of two weeks notice if the installation is to be delayed. 5. Transportation, Delivery, and Installation a. Contractor will coordinate with City to survey the site, set the limit of work, determine staging storage requirements, and establish delivery and installation methods and schedules. b. Contractor will submit a preliminary plan ( "Plan ") for the delivery, unloading, on -site storing and installation of the Artwork not later than October 31, 2005. April 15, 2006. The Plan will include delivery and installation methodologies, a list of equipment and materials to be used, staging and on -site storage needs, and a list of subcontractors and equipment to be used on site. City must review, discuss and approve the Plan prior to installation. c. Contractor shall notify City, in writing, when Contractor is ready to deliver and install the Work at the Site. Arrangement for access to the Site for installation shall be scheduled through City and shall not be scheduled until City has received a certificate proving liability insurance. Contractor shall provide City with a final list of the workers and equipment that will be used in the installation of the artwork at least ten (10) days in advance of installation so that permits may be issued and security and unloading arrangements may be made. d Contractor will be responsible for the labor, material, and equipment necessary to load and transport the Artwork to the site. City will provide a place to store and secure the Artwork during the period of installation. e. Contractor will install the Artwork in accordance with all approved installation plans. 6. Changed Conditions and Constructive Changes a. Changed Conditions. Contractor shall inspect the niches prior to installing the Artwork. In the event that Contractor encounters changed conditions that may affect the Scope of Work and result in an adjustment to the fabrication or installation of the Artwork, and /or in the amount of compensation specified herein, Contractor shall notify City in writing within five (5) days upon identification of such condition and shall provide City with sufficient information and time to make an informed and considered decision on an appropriate course of action to remedy or modify the condition. b. Approval of Site Conditions To the extent that any part of Contractor's Work is to interface with work performed by the General Contractor or its subcontractors performing work on the Site, Contractor shall inspect and measure the in -place work and shall promptly report in writing to City any defect in such in place work that will impede or increase the cost of Contractor's interface unless corrected. City will review the report and respond to the Contractor with its determination. City may issue a Change Order to remedy the defect. If Contractor fails to measure, inspect and /or report defects that are reasonably discoverable, all costs of accomplishing the interface shall be borne by Contractor. The foregoing does not apply to latent defects in another contractor's work. Contractor shall report to City said latent defects in another contractor's work at any time such defects become known to Contractor. City shall promptly thereafter take such steps as may be appropriate. (NEW SECTION) EXHIBIT A ADDENDUM: ADDITIONAL WORK FOR INTERIOR WALL MURAL 1. Conformance to Proposal a. Contractor shall fabricate and install a second work of art in accordance with this Agreement and with the terms and conditions below. The artwork shall consist of a mural made of stone tiles measuring 5 feet in height, 10 feet in length and 3/8" deep. The mural will be sited behind the circulation desk in the Main Lobby. The Artwork is based on the abstracted forms of the live oak tree and shall be designed in accordance with the proposal submitted to and approved by the City in July 21, 2004. 2. Schedule of Performance a. Contractor shall complete fabrication and installation of the Work not later than September 15, 2006. Timely fabrication and installation of the Work is an essential element of this Agreement. b. Contractor shall cooperate with the Construction Manager and the Building Contractor to coordinate the support needs and installation of the Work. City shall issue Contractor a Notice to Proceed with the installation at least three weeks prior to the date that the installation of the Artwork is to begin. 3. Design Development a. Contractor shall attend project meetings at mutually agreed -upon dates and times with City and /or City's Consultants or Subconsultants as required to incorporate the Mural into its designated site. b. Contractor shall provide and submit to the City all engineering and /or shop drawings for the design of the Artwork, including the attachments systems, not later than May 1, 2006. City shall review and comment on the drawings within 15 days of receipt. City may request modifications necessary for the Work to comply with applicable statutes, ordinances, or regulations governing the project. Contractor shall submit revised drawings that address these concerns within 15 working days after such notice by the City. 4. Fabrication a. Contractor shall fabricate the Artwork in accordance with all Contract Documents approved by City and /or its Consultants or Subconsultants. b. Contractor will give the City notices of the dates of the following milestones for the fabrication of the Artwork: 50% complete, and 100% complete. City retains the right to review and inspect the Artwork in studio and to approve or reject it as fabricated. c. City will review and approve the Artwork as fabricated at each milestone and will determine, in its sole reasonable discretion, that it meets all of the Specifications previously approved by City and that no default by Contractor hereunder has occurred and is continuing. Upon approval of the Artwork as fabricated at 100 %, and at a date and time to be mutually agreed upon by both parties, but not later than September 15, 2006, and following receipt of a Notice to Proceed with the Installation, Contractor may proceed with the transportation and installation of the Artwork. 5. Transportation, Delivery, and Installation a. Contractor will submit a preliminary plan ( "Plan ") for the delivery, unloading, on -site storing and installation of the Artwork not later than August 15, 2006. The Plan will include delivery and installation methodologies, a list of equipment and materials to be used, staging and on -site storage needs, and a list of subcontractors and equipment to be used on site. City must review, discuss and approve the Plan prior to installation. b. Contractor shall notify City, in writing, when Contractor is ready to deliver and install the Work at the Site. Arrangement for access to the Site for installation shall be scheduled through City and shall not be scheduled until City has received a certificate proving liability insurance. Contractor shall provide City with a final List of the workers and equipment that will be used in the installation of the artwork at least ten (10) days in advance of installation so that permits may be issued and security and unloading arrangements may be made. c Contractor will be responsible for the labor, material, and equipment necessary to load and transport the Artwork to the site. City will provide a place to store and secure the Artwork during the period of installation. d. Contractor will install the Artwork in accordance with all approved installation plans. e. Protection of Existing Work and Liability for Damage Contractor is responsible to provide suitable protection for all paths of travel used by Contractor (from the drop -off location to final destination) to deliver and install contract items. Exterior and interior building finishes must have suitable protection or contractor will not be allowed to move contract items on to the site. Contractor must walk the building with the Project Manger or a designated representative of the Project Manager, prior to delivery of contract items to confirm existing conditions and identify pre- existing damage. The burden is on the Contractor to identify and formally communicate to the City in writing any pre - existing damage, including photographs, prior to the delivery and installation of contract items. Upon direction of the City, any damage caused by Contractor will be repaired by the City and the cost deducted from amounts owed the Contractor. 6. Changed Conditions and Constructive Changes a. Changed Conditions. Contractor shall inspect the art site prior to installing the Artwork. In the event that Contractor encounters changed conditions that may affect the Scope of Work and result in an adjustment to the fabrication or installation of the Artwork, and /or in the amount of compensation specified herein, Contractor shall notify City in writing within five (5) days upon identification of such condition and shall provide City with sufficient information and time to make an informed and considered decision on an appropriate course of action to remedy or modify the condition. b. Approval of Site Conditions To the extent that any part of Contractor's Work is to interface with work performed by the General Contractor or its subcontractors performing work on the Site, Contractor shall inspect and measure the in -place work and shall promptly report in writing to City any defect in such in place work that will impede or increase the cost of Contractor's interface unless corrected. City will review the report and respond to the Contractor with its determination. City may issue a Change Order to remedy the defect. If Contractor fails to measure, inspect and /or report defects that are reasonably discoverable, all costs of accomplishing the interface shall be borne by Contractor. The foregoing does not apply to latent defects in another contractor's work. Contractor shall report to City said latent defects in another contractor's work at any time such defects become known to Contractor. City shall promptly thereafter take such steps as may be appropriate. EXHIBIT C -3: CIRCULATION WALL MURAL PROJECT BUDGET Item Amount Contractors Design and Project Administration Fee 4,000 Contractor's Labor ($70 /hr for 5 weeks) 8400 Stone Materials 3,500 Tools & Hardware 1,000 Transportation/unloading artwork at site 1,500 Contractor /assistants' labor for installation 5,600 Liability Insurance 1,000 Total Contract Not to Exceed* 25,000 *This is a flat -fee contract with no Contingency. EXHIBIT C -4: PROGRESS PAYMENTS (Circ Wall Artwork) All contractual obligations regarding the Work shall begin upon execution of the Agreement and be completed no later than September 15, 2006. The schedule and Contractor's payments for completion of the Scope of Work as amended shall be as follows: 1. Fee. Contractor's fee for fabrication, transportation, and installation of the Circulation Desk Mural, including all applicable taxes and all expenses relating thereto, whether or not identified in the itemization of expenses included in the Proposal is TWENTY FIVE THOUSAND DOLLARS ($25,000). The fee is due and payable by City after the Work has received final acceptance by City and an invoice has been submitted by Contractor. 2. Interim Payments. Subject to Contractor's obligation to repay any installment payment in the event the Agreement is terminated by reason of Contractor's default, City shall make payment to Contractor against the fee to assist Contractor with financing the fabrication, transportation, and installation of the Work. The amount of the payment is based on Contractor's documented needs and shall be made as follows: a. Upon signing of the Agreement and submission by Contractor of an invoice for payment: An initial payment of TWELVE THOUSAND DOLLARS ($12,000) to cover the cost of start up, tools, equipment and supplies, stone purchase and transportation and partial labor costs. b. Following 1) City's determination that the Work in studio is at 100% completed; 2) submittal by Contractor of photographs or digital images substantiating that the Work is completed, and /or upon City's inspection and approval of the Work in studio and 3) submission by Contractor of an invoice for the second interim payment: TEN THOUSAND DOLLARS ($10,000). c. Following 1) completion of installation of the Work, 2) final acceptance of the Work by City Council pursuant to Section 6 below, and 3) submission by Contractor of an invoice for 100% interim payment, a final payment of THREE THOUSAND DOLLARS ($3,000) d. All of the foregoing payments shall be made by City within thirty (30) days of the satisfaction of the conditions therefore. 3. Final Acceptance by City. Final acceptance of the Work shall occur when the City Council passes a motion finding that the installed Work and any modifications approved by City and Contractor conforms to the proposal and specifications set forth herein. The matter shall be scheduled for City Council consideration as soon as practicable following installation, but no later than 30 days following installation. Masayuki Nagase Scope of Work June 20, 2005 Page 1 of 1 CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Councilmembers . From: Debra Kurita City Manager Re: Authorizing the Execution of Landscape Maintenance Management Contract for the City of Alameda Island City Landscaping and Lighting District 84 -2, Zone 5 - Harbor Bay Business Park BACKGROUND The Harbor Bay Business Park development is Zone 5 of the City of Alameda Island City Landscaping and Lighting District 84 -2. The developers of Harbor Bay Business Park requested annexation into the 84 -2 Assessment District when it was first constructed to provide for enhanced maintenance of the public improvements. DISCUSSION The Harbor Bay Business Park development was designed to maximize the amount of landscaping within the project. To accomplish this, the private and public landscaping areas were placed contiguous to each other. Harbor Bay Business Park Association currently performs management services for the private landscaped areas within the business park. To provide cost effective management of the public landscaped improvements, staff recommends using the same management agency. In addition, the City's Purchasing Policy provides that for Assessment Districts: "[a]11 other factors being equal, the desires of major property owners guaranteeing the consultant's fee should be given strong consideration in the employment of the consultant." SRM, the major property owner of the Harbor Bay Business Park, favors having Harbor Bay Business Park Association as the contractor for this Landscape Maintenance Management contract. A copy of the proposed contract is on file with the City Clerk. ENVIRONMENTAL COMPLIANCE The proposed action is exempt from CEQA requirements. BUDGET CONSIDERATION/FINANCIAL ANALYSIS The cost of landscape maintenance and management oversight is borne by the property owners within the Assessment District. There are no impacts to the General Fund. Report 4 -G 5 -02 -06 Honorable Mayor and Councilmembers Page 2 May 2, 2006 MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code, nor any established policy documents. RECOMMENDATION Authorize the City Manager to execute a Landscape Maintenance Management Contract for the City of Alameda Island City Landscaping and Lighting District 84 -2, Zone 5 - Harbor Bay Business Park. Resp y submitted, Matthew T. Naclerio Public Works Director Prepared by, mot eel-rL Margaret A. McLean b,y Public Works Coordinator MTN:MM:gc G:\pubworks\pwadmin\COUNCIL\2006\050206\harborbay.doc CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Resolution to Preliminarily Approve Annual Report Declaring Intention to Order Levy and Collection of Assessments and Providing for Notice of Public Hearing June 20, 2006 - Island City Landscaping and Lighting District 84 -2 BACKGROUND In accordance with the Landscape and Lighting Act of 1972, City Council is required to annually appoint an Engineer and Attorney to prepare an Engineer's Report and adopt a resolution preliminarily approving the report, declaring the City's intent to levy and collect the assessment and setting a public hearing date on the proposed assessments. The resolution is required to be published at least twice in a local paper with a minimum of 45 days between the first publication of the resolution and the Public Hearing. Council previously appointed an Engineer and Attorney for the Landscaping and Lighting Assessment District 84 -2 and authorized the preparation of the Engineer's Report per the Landscaping and Lighting Act of 1972. DISCUSSION The Engineer's Report has been prepared in accordance with Section 22565 et seq. of the California Streets and Highway Code. The report provides an annual budget to maintain the improvements within Zones 1 through 7 of Assessment District 84 -2. Staff worked with district representatives to develop the budgets and ensure their maintenance requirements were addressed. No increases to individual assessments are proposed and a vote of the property owners is not required. A copy of the Engineer's report is on file with the City Clerk. Staff recommends that Council adopt the resolution preliminarily approving the Engineer's Report and set the regular City Council meeting of June 20, 2006 as the date for the Public Hearing. BUDGET CONSIDERATION/FINANCIAL ANALYSIS Each Zone develops their individual budgets and pays for their own expenses through the property assessment procedure. The City, through the budgets of the Public Works, Golf, and Recreation & Parks Departments, shares the costs for maintaining the shoreline park and median area within Zone 5. These costs are included within the operating budget for each department. Re: Reso 4 -H 5 -02 -06 Honorable Mayor and Councilmembers Page 2 May 2, 2006 MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code, nor any established policy documents. RECOMMENDATION Adopt a resolution preliminarily approving the annual report, declaring intention to order levy and collection of assessments, and providing for notice of public hearing for June 20, 2006, at 7:30 P.M. at the regular meeting of the City Council for Island City Landscaping and Lighting District 84 -2. Respectful) submitted, Matthew T. Naclerio Public Works Director Prepared by, Marge McLean Public Works Coo `rdmator MTN:MM:gc G: \pubworks \pwadmin\ COUNCIL \2006 \050206\islandcity. doc as to Form CITY OF ALAMEDA RESOLUTION NO. PRELIMINARILY APPROVING ANNUAL REPORT DECLARING INTENTION TO ORDER LEVY AND COLLECTION OF ASSESSMENTS AND PROVIDING FOR NOTICE OF PUBLIC HEARING JUNE 20, 2006 - ISLAND CITY LANDSCAPING AND LIGHTING DISTRICT 84 -2 WHEREAS, the City of Alameda (the "City ") has duly created the Island City Landscaping and Lighting District 84 -2 (the "District ") under the Landscaping and Lighting >" Act of 1972 (Sections 22500 and following of the Streets and Highways Code of California) (the "Act ") to install and maintain certain landscaping and lighting improvements (the "Improvements "); and WHEREAS, the City has directed the City Engineer, as engineer of work for the District, to file an annual report in accordance with the Landscaping and Lighting Act of 1972, and that report is on file with the City and shows the proposed improvements and the estimated costs and assessments, all for the fiscal year 2006 -07. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda that: 1. The report of the engineer of work on file with the City is hereby preliminarily approved and the City intends to levy assessments on the properties shown in the report for the fiscal year 2006 -07, subject to any changes that may be ordered by the Council. 2. On June 20, 2006, at the hour of 7:30 o'clock P.M., the Council will hold a public hearing on the proposed Improvements and the proposed assessments for the fiscal year 2006 -07. The hearing will be held at the meeting place of the City Council, in the Alameda City Hall, 2263 Santa Clara Avenue, Alameda, California, 94501. 3. The City Clerk is authorized and directed to give notice of the hearing required by the Landscaping and Lighting Act of 1972 by publishing a copy of this resolution twice in the Alameda Journal, a newspaper published and circulated in the City. The first publication shall be not later than 45 days before the date of said hearing. 4. The Public Works Department is directed to mail notices to all property owners who are experiencing an increase in assessment from the 2006 -07 fiscal year. These notices will list the total amount chargeable to the district, the amount chargeable to the owner's parcel, the duration of the payments, the reason for the assessment and the basis upon which the amount of the proposed assessment was calculated. These notices will also advise property owners of the procedures for conducting a ballot, per the attached ballot procedures. Resolution #4 -H CC 5 -2 -06 5. Interested persons should contact Marge McLean of the City of Alameda Public Works Department, 950 West Mall Square, Room 110, Alameda, California 94501, telephone number (510) 749 -5896, regarding this hearing, the assessments and the report. I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 2nd day of May, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of May 2006. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Resolution to Preliminarily Approve Annual Report Declaring Intention to Order Levy and Collection of Assessments and Providing for Notice of Public Hearing June 20, 2006 — Maintenance Assessment District 01 -01 (Marina Cove) BACKGROUND In accordance with the Landscape and Lighting Act of 1972, City Council is required to annually appoint an Engineer and Attorney to prepare an Engineer's Report and adopt a resolution preliminarily approving the report, declaring the City's intent to levy and collect the assessment and setting a public hearing date on the proposed assessments. The resolution is required to be published at least twice in a local paper with a minimum of 45 days between the first publication of the resolution and the Public Hearing. Council previously appointed an Engineer and Attorney for the Maintenance Assessment District 01 -01 (MAD 01 -01) and authorized the preparation of the annual budget report per the Alameda Municipal Code. DISCUSSION The Engineer's Report has been prepared in accordance with Section 22565 et seq. of the California Streets and Highway Code. The report provides an annual budget to maintain the public improvements within the Maintenance Assessment District (MAD). It is recommended that the assessments be increased by 2.9 %, which is the Consumer Price Index for the Bay Area for year ending February 2006. As annual CPI increase was pre- approved when the MAD was established and a vote of the property owners is not required. A copy of the Engineer's Report is on file with the City Clerk. Staff recommends that Council adopt the resolution preliminarily approving the Engineer's Report and set the regular City Council meeting of June 20, 2006 as the date for the Public Hearing. BUDGET CONSIDERATION/FINANCIAL IMPACT The Maintenance Assessment District was formed to maintain public improvements associated with the Marina Cove Development. Funds not yet expended remain within this assessment district for use against future expenses. There is no impact to the General Fund. Re: Reso 4 -1 5 -02 -06 Honorable Mayor and Councilmembers MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does affect the Municipal Code, nor any established policy document. RECOMMENDATION Page 2 May 2, 2006 Adopt a resolution to preliminarily approving the annual report, declaring intention to order levy and collection of assessments and providing for notice of public hearing on June 20, 2006 at 7:30 P.M. at the regular meeting of the City Council for Maintenance Assessment District 01 -01 (Marina Cove). Respecjull submitted, Matthew T. Naclerio Public Works Director Prepared by, `1TvIALr_lni Marge McLean IQ Public Works Coordinator MTN:MAM:gc G:\pubworks\pwadmin\COUNCEL\2006\050206\marina.doc CITY OF ALAMEDA RESOLUTION NO. PRELIMINARILY APPROVING ANNUAL REPORT DECLARING INTENTION TO ORDER LEVY AND COLLECTION OF ASSESSMENTS AND PROVIDING FOR NOTICE OF PUBLIC HEARING JUNE 20, 2006 — MAINTENANCE ASSESSMENT DISTRICT 01 -01 (MARINA COVE) WHEREAS, the City of Alameda (the "City ") has duly created the Maintenance Assessment District 01 -01 (the "District ") pursuant to Chapter 3, Article V of cc the Alameda Municipal code, and Resolution No. 12417 to install and maintain certain landscaping and lighting and other improvements (the "Improvements "); and WHEREAS, the City has directed the City Engineer, as engineer of work for >° the District, to file an annual report in accordance with the Landscaping and Lighting Act of 1972, and that report is on file with the City and shows the proposed improvements and the estimated costs and assessments, all for the fiscal year 2006 -07. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda that: 1. The report of the engineer of work on file with the City is hereby preliminarily approved and the City intends to levy assessments on the properties shown in the report for the fiscal year 2006 -07, subject to any changes that may be ordered by the Council. 2. On June 20, 2006, at the hour of 7:30 o'clock P.M., the Council will hold a public hearing on the proposed Improvements and the proposed assessments for the fiscal year 2006 -07. The hearing will be held at the meeting place of the City Council, in the Alameda City Hall, 2263 Santa Clara Avenue, Alameda, California, 94501. 3. The City Clerk is authorized and directed to give notice of the hearing required by the Landscaping and Lighting Act of 1972, as that Act is incorporated in Chapter 3, Article V of the Alameda Municipal Code, by publishing a copy of this resolution twice in the Alameda Journal, a newspaper published and circulated in the City. The first publication shall be not later than 45 days before the date of said hearing. 4. The Public Works Department is directed to mail notices to all property owners who are experiencing an increase in assessment from the 2002 -03 fiscal year. These notices will list the total amount chargeable to the district, the amount chargeable to the owner's parcel, the duration of the payments, the reason for the assessment and the basis upon which the amount of the proposed assessment was calculated. These notices will also advise property owners of the procedures for conducting a ballot, per the attached ballot procedures. Resolution #4 -I CC 5 -2 -06 5. Interested persons should contact Marge McLean of the City of Alameda Public Works Department, 2250 Central Avenue, Alameda, California 94501, telephone number (510) 748 -4651, regarding this hearing, the assessments and the report. I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 2nd day of May, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of May 2006. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Resolution Authorizing the City Manager to Apply to the California Integrated Waste Management Board for a Targeted Rubberized Asphalt Concrete Incentive Grant and to Enter into all Associated Agreements BACKGROUND The California Integrated Waste Management Board (CIWMB) will be distributing over $3 million in competitive grants through its Targeted Rubberized Asphalt Concrete Incentive Grant Program. This program provides funding to encourage cities and counties to use rubberized asphalt concrete (RAC) in their street resurfacing program in lieu of standard asphalt concrete. The maximum amount of the grant is $175,000. The City proposes to submit a grant application for the full $175,000. Grant applications are accepted continuously, granted monthly, and reimbursed after the project is built. DISCUSSION The City of Alameda uses a Pavement Management System to prioritize street repairs based on the existing pavement surface conditions and identifies various categories of repair ranging from minor maintenance to reconstruction of the street. Staff recommends using RAC as part of this year's street resurfacing program because it requires less grinding of the existing asphalt, performs better on streets with significant cracks and reduces vehicular noise. The state grant is being sought as an additional funding source for the resurfacing of City streets. The cost for RAC is approximately 10% greater than standard asphalt. In 2001, the City used RAC on a section of Constitution Way and it has not resulted in any cracks or need for repavement. BUDGET CONSIDERATION/FINANCIAL ANALYSIS Should the City be successful in receiving the state grant, we will be able to supplement the existing City funding sources appropriated for street resurfacing within the Capital Improvement Program. Re: Reso 4 -J 5 -02 -06 Honorable Mayor and Concilmembers MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action will not affect the Municipal Code. RECOMMENDATION Page 2 May 2, 2006 Adopt a resolution authorizing the City Manager to apply to the California Integrated Waste Management Board for a Targeted Rubberized Asphalt Concrete Incentive Grant and to enter into all associated agreements. Respectfj 11ysubmitted, Matthew T. Naclerio Public Works Director Prepared by, Laurie Kozisek kLy Associate Civil Engineer MTN:LK:gc cc: Watchdog Committee Carrie Dole, Finance G:\pubworks\pwadmin\COUNCIL\2006\050206\RACgrant2.doc CITY OF ALAMEDA RESOLUTION NO. AUTHORIZING THE CITY MANAGER TO APPLY TO THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD FOR A TARGETED RUBBERIZED ASPHALT CONCRETE INCENTIVE GRANT AND TO ENTER INTO ALL ASSOCIATED AGREEMENTS WHEREAS, Public Resources Code Section (PRC) 42872.5, authorizes the California Integrated Waste Management Board (CIWMB) to establish a grant program to fund rubberized asphalt concrete (RAC) projects; and WHEREAS, the CIWMB has been delegated the responsibility for the administration of the program, setting up necessary procedures governing application by local governments and their subdivisions under the program; and WHEREAS, said procedures established by the CIWMB require the applicant to certify, by resolution, approval of the application before submission of said application to the State; and WHEREAS, if awarded a grant, the applicant will enter into an agreement with the State of California for development of the project. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Alameda does hereby approve the submittal of an application to the CIWMB for a Targeted Rubberized Asphalt Concrete Incentive Grant and authorizes the City Manger to enter into all necessary applications, contracts, agreements, amendments, and payment requests hereto for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to forward a certified copy of this resolution to the California Integrated Waste Management Board. Resolution #4 -J CC 5 -2 -06 I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 2nd day of May, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of May 2006. Lara Weisiger, City Clerk City of Alameda City of Alameda Memorandum DATE: May 2, 2006 TO: Honorable Mayor and Councilmembers FROM: Debra Kurita City Manager RE: Partial Refund of Appeal Fees to the Planning Board and to the City Council Collected in Fiscal Years 2004/2005 and 2005/2006. BACKGROUND The fee structure for processing appeals to the Planning Board and the City Council in fiscal years 2004/2005 and 2005/2006 was $100 plus the cost of time and materials, based on a blended hourly rate of $100, which provided full cost recovery. Discussions among the community and the City Council about the cost to Alameda residents who file an appeal led to an evaluation of the fee structure and, on April 18, 2006, the City Council amended the Master Fee Schedule by adopting a flat rate of $100 for appeals to the Planning Board and to the City Council. As part of the discussion on that matter, City Council requested a report on the planning appeals fees paid since time and materials cost recovery was adopted in fiscal year 2004/2005. DISCUSSION /ANALYSIS The fees charged for the 10 appeals filed during fiscal years 2004/2005 and 2005/2006 total $15,192.25, including the fees for the appeals of the use permit and design review approvals for the Cineplex and parking garage. Of that total, $8,925 associated with the Cineplex and parking garage appeals has been released from payment due to a miscommunication regarding the fee schedule. Total appeals fees paid to date Total appeals fees outstanding Appeals fees released from payment Total charges $ 4,867.25 $ 1,400.00 $ 8,925.00* (*associated with the Cineplex and parking garage) $15,192.25 In consideration of the recent change in the Master Fee Schedule, a refund of appeals fees paid in excess of the $100 flat rate in fiscal years 2004/2005 and 2005/2006 is appropriate. The total to be refunded for 10 appeals would equal $5,267.25. Report 4 -K 5 -2 -06 Honorable Mayor and Councilmembers April 18, 2006 Page 2 ALAMEDA MUNICIPAL CODE /POLICY DOCUMENT REFERENCE Actions taken on this item would not affect or deviate from any local Codes, Regulations, and Policies. BUDGET CONSIDERATIONS/ FISCAL IMPACT Refunding the appeals fees, as described above, will result in a $5,267.25 loss in revenue to the Planning and Building Department for fiscal year 2005/2006, not including $8,925 already released from payment. RECOMMENDATION Authorize the refund to each appellant the fees collected in excess of the $100 flat rate currently in effect, for those appeals filed during fiscal years 2004/2005 and 2005/2006. Respectfully submitted, Zi(.!/iAte Cathy � .odbury Planning and Building Director G:\ PLANNING\ CC \REPORTS\2006 \05- 02- 06 \REfund Appeals fees.doc CITY OF ALAMEDA MEMORANDUM DATE: May 2, 2006 TO: Honorable Mayor and Councilmembers FROM: Debra Kurita City Manager RE: Recommendation to Adopt Resolution Approving the Endorsement and Support of the 2006 California State Library Bond, Proposition 81 BACKGROUND Reading and literacy skills are fundamental to success in our economy and our society. Libraries serve as a community's only public point of access to resources for learning and expansion of access to reading and literacy programs for all residents In 2000, 59% of the State's voters passed Proposition 14, the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act which allowed the State to sell $350 million in bonds to fund library construction projects. The 2000 bond measure financed, in part, 45 library construction projects throughout the state, one of which is the City of Alameda, New Main Library Project. DISCUSSIONS/ANALYSIS A 2003 needs assessment conducted by the California State Library indicated that 75% of all library bond applications would be denied a grant under the 2000 bond measure (Proposition 14). The City of Alameda, New Main Library Project, was fortunate to be one of the 45 library projects around the state selected to be funded. Currently, there are still 579 unfunded library projects statewide, and more projects yet to be identified. Proposition 81 would provide $600 million in statewide funding for public library construction with priority for the first $300 million going to unfunded Cycle 3 Projects from the 2000 State Library Bond Act. Proposition 81 states that grant recipients must provide 35% of projected costs. Limits on the funding are a minimum of $50,000 and a maximum of $20,000,000 per project -- this grant program is similar to the Proposition 14 requirements. The City has the opportunity to support statewide efforts to seek voter approval of $600 million in State Library Bond funds for public library construction. A successful state bond would begin the competitive grant process which could result in financing for the renovation to one of the Branch Libraries, using existing Measure 0 funds as the matching contribution, or possibly provide partial funding for construction of a new Branch Library at Alameda Point. Re: Reso 5 -A 5 -02 -06 Honorable Mayor and Councilmembers Page 2 May 2 , 2006 Proposition 81 is supported by the California Library Association; League of Women Voters of California; League of California Cities; the California Federation of Teachers; and other organizations. The measure is opposed by the Howard Jarvis Taxpayers Association and the National Tax Limitation Committee. MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Alameda Municipal Code. BUDGET CONSIDERATION /FINANCIAL IMPACT There is no immediate budget impact associated with supporting this Proposition. However, passage of the bond issue could result in the opportunity to apply for matching State Bond Act Funds for improvements to the West End Library, the Bay Farm Island Library or construction of a new Branch facility at Alameda Point. RECOMMENDATION Approve the attached Resolution of Support for Proposition 81, the 2006 California State Library Bond; and Authorize the Acting Library Director to forward the resolution to the Californians for Literacy and Community Libraries Campaign. Respectfully submitted, ane Chisaki Acting Library Director CITY OF ALAMEDA RESOLUTION NO. APPROVING THE ENDORSEMENT AND SUPPORTING THE 2006 CALIFORNIA STATE LIBRARY BOND (PROPOSITION 81) WHEREAS, Governor Arnold Schwarzenegger has signed into law the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2006; and WHEREAS, approval by voters of that Bond would authorize the State of California to sell $600 million in bonds to assist local governments in the construction of public libraries; and WHEREAS, passage of that Bond, which will appear on the June 2006 ballot as Proposition 81, will permit many cities and counties across the state to construct library facilities; and WHEREAS, our community has evolving needs for ongoing and new public library services; and WHEREAS, our community hopes to expand branch library services with improvements to current branch libraries and plans for a new Branch Library at Alameda Point; and WHEREAS, the Alameda Free Library Board fully endorses support for Proposition 81 as indicated by a unanimous affirmative vote at the April 12, 2006 meeting. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Alameda hereby supports the passage and funding of the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2006 (Proposition 81). Resolution #5 -A 5 -2 -06 I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 2nd day of May, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of May 2006. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum Date: To: From: May 2, 2006 Honorable Mayor and Councilmembers Debra Kurita City Manager Re: Resolution to Adopt a `Biky Alameda" Philosophy BACKGROUND The primary purpose of the City is to provide the services that enhance the quality of life for the residents and the prosperity of the business community. As the businesses generate a major portion of the revenues for the City's general fund, the fund that provides the functions most commonly associated with city government: police, fire, recreation, planning and building, street maintenance, and general city administration, the support of this segment of our community is a key element in providing the resources necessary to fund the programs, projects and activities that enhance the quality of life for our residents. Given this dynamic, in August, the City Council initiated a position of supporting the business community through a "Buy Alameda" philosophy. On April 18, the Council considered the adoption of this resolution and directed staff to provide additional information and to expand the components of the resolution to include a recognition of the internal organizational efforts in support of this approach. DISCUSSION In order to support the business community and thereby maintain and enhance the programs that provide services to the residents, the City has developed a "Buy Alameda" approach that involves both an external and an internal focus. In terms of the external focus, the education of the residents of the benefits of increasing purchases from existing Alameda businesses will be accomplished, in part, through the adoption of the proposed resolution. The City's "Buy Alameda" philosophy will involve the sharing of the information that buying locally creates jobs, reduces the environmental impact in the community, increases the City's economic tax base and supports the programs, projects and activities that maintain and improve the quality of life for our residents. Also, the City will maintain its positive relationship with the business community through the active participation with the various business organizations. Additionally, the Development Services Department's business attraction and retention programs advance this effort. Further, the City's "Buy Alameda" philosophy supports the outreach efforts of Alameda Power & Telecom, the City's electric and telecommunications department, in its efforts to provide these services to the community. Re: Reso 5 -B 5 -02 -06 Honorable Mayor and Councilmembers May 2, 2006 Page 2 In terms of the focus on internal city systems to support the "Buy Alameda" philosophy, the City staff has reviewed the procurement system and processes to ensure that the Local Preference Policy, which is incorporated into the Municipal Code, is applied to the purchase of goods and services whenever possible. This policy provides for a five percent preference for local businesses providing materials, supplies or personal services. Further, through the process of implementing the internal focus of this philosophy, staff has initiated a number of additional measures designed to enhance and support the approach. Specifically, the process of purchasing goods and supplies has been centralized in order to capitalize on volume pricing. For example, through this structure, the Finance Department has developed a comprehensive inventory of the departmental office supply needs and has worked with local businesses to determine whether these needs can be supplied locally. This pro- active approach will also be applied to other categories of goods and services that the various departments require. Additionally, in order to provide a more definitive system of tracking the local expenditures, the Finance Department has reformatted the payables check register. Further, staff has analyzed the procedures through which businesses are included in the bidding process for goods and services and has developed a partnership with the various business associations to outreach to those local companies that are not already participating in this process. Through this partnership, the City is also creating a workshop designed to educate the business owners on how to do business with the City. BUDGET CONSIDERATION/FINANCIAL IMPACT The fiscal impact associated with the adoption of the "Buy Alameda" philosophy is generated through the support of the local businesses. As approximately one percent of every $100 spent in Alameda is returned to the City, overall tax revenue will increase if purchases at local businesses and shops increase. Given that the business community generates a major portion of the revenues allocated to the City's general fund, the adoption a "Buy Alameda" approach will support the efforts to provide services, programs, projects and activities to the residential community. MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE The Alameda Municipal Code, Section 2 -62 establishes the Local Preference Policy, its definitions, procedures and limitations. Charter sections 3 -15 to 17 also address public work bids and local preference. Honorable Mayor and Councilmembers RECOMMENDATION Adopt a resolution to adopt a "Buy Alameda" philosophy. Respectfully submitted, Debra Kurita City Manager May 2, 2006 Page 3 By: Lucretia Akil Acting Assistant to the City Manager DK/LA oved as to Form CITY OF ALAMEDA RESOLUTION NO. RESOLUTION SUPPORTING A "BUY ALAMEDA" PHILOSOPHY WHEREAS, the City Council of the City of Alameda encourages Alameda residents to buy locally and promote Alameda businesses as shopping destinations and; ILI WHEREAS, The City Council finds that the prosperity of the business cc community enhances the overall quality of life in Alameda; and c. G WHEREAS, buying in Alameda increases the economic tax -base for its residents and local businesses through the support and empowerment of the local community; and WHEREAS, buying in Alameda creates more jobs and maintains the benefits of on- Island goods and services, increasing tax revenues within the City; and WHEREAS, the City Council recognizes that for every $100.00 dollars spent in Alameda, approximately one percent stays in Alameda, which enhances the strength of the community; and WHEREAS, shopping locally reduces the environmental impact in the community as local purchases require less transportation, which decreases congestion, habitat loss and pollution; and WHEREAS, buying in Alameda offers the benefit of streetscapes, pedestrian — friendly shopping, easy access to parking and unique - locally owned shops and businesses; and WHEREAS, buying and using AP &T cable and internet services supports the environmentally friendly renewable resources and the natural environment; and WHEREAS, the City Council encourages the use of the City's own municipal electric and telecommunications company, Alameda Power and Telecom (AP &T); and WHEREAS, the City of Alameda, as a consumer of goods and services, can provide an example to its residential and business community by focusing its purchasing power toward buying from Alameda businesses whenever possible; and WHEREAS, a Local Preference Policy providing a five percent preference to local business is incorporated in the Alameda Municipal Code, Section 2 -62; and Resolution #5 -B 5 -2 -06 WHEREAS, through partnerships with the local business associations, the City will outreach to local companies to educate them on how to do business with the City. WHEREAS, through continuous improvement approach, the City staff is dedicated to review and revise its purchasing procedures and systems to ensure the implementation of the "Buy Alameda" philosophy. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Alameda hereby adopts a "Buy Alameda" philosophy which enhances the quality of life for the residents and the prosperity of the business community and hereby reaffirms the Local Preference Policy as adopted in the Alameda Municipal Code, Section 2 -62. I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the day of , 2006, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of said City this day of , 2006. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Resolution to Establish Guiding Principles for the Management of the City Fleet Vehicles and Equipment BACKGROUND The City has a total 402 vehicles and major pieces of equipment within its City fleet. Until recently, requests to replace vehicles and equipment were initiated by the specific department using the vehicle or equipment or to which that vehicle or equipment has been exclusively assigned. The Public Works Department provided input on vehicle and equipment replacement decisions through an analysis of maintenance cost records. To ensure that the replacement of the City's fleet is handled cost - effectively going forward, the City Manager's Office, in consultation with all departments, is developing revised procedures for the management of the City's fleet including the budgeting, acquisition, replacement and disposition of the fleet. The first step in developing the fleet management policy is the establishment of guiding principles consistent with City Council direction. DISCUSSION Currently the management of the City's fleet is decentralized with each department identifying vehicles for replacement each budget cycle, with the Finance Department ensuring funds are available and the Public Works Department providing all maintenances services for the fleet. To ensure that the City's fleet is managed in a timely, economical and efficient manner, it is recommended that the overall administration of vehicle acquisition, replacement, maintenance and disposal of the City's equipment and vehicle fleet be centralized in one department. Among Bay Area cities, equipment and vehicle management activities are typically centralized within the Public Works Department. As an organizational matter, it is proposed that City's equipment and vehicle fleet management activities be centralized within the Public Works Department and administered pursuant to the following guiding principles: The City of Alameda will institute a systematic approach for the management of the City's fleet vehicles and equipment through a centralized process. • The Public Works Department will maintain a detailed inventory of vehicles and equipment identifying age, mileage, use of the vehicle, safety history, operating performance and the department to which the vehicle or equipment is assigned. Re: Reso 5 -C 5 -02 -06 Honorable Mayor and Councilmembers Page 2 May 2, 2006 • Fleet replacement criteria will consider the age of the vehicle, miles driven, safety and reliability data, and minimum use criteria, with the oldest and most used vehicles, or unreliable or unsafe vehicles or equipment generally having a higher priority for replacement. • The City will purchase alternative fuel vehicles when economically feasible based on anticipated use characteristics, purchase price, fuel prices, maintenance costs and required special training for fleet mechanics. • The City will review fleet replacement and new vehicle or equipment purchases biannually, with a specific review of department requests to upgrade vehicle classifications. • Only vehicles and equipment that have paid into the fleet replacement fund will be replaced. Vehicles and equipment acquired by the City through donations, grants or other means of conveyance, including those previously owned by the Navy, will not be replaced as an existing vehicle but be considered as a new capital outlay as part of the biennial budget review. • Vehicles and equipment that are replaced will be taken out of the fleet inventory and declared surplus. With the assistance of the Finance Department, vehicles declared surplus will be sold at auction and revenues will be returned to the fleet replacement fund. • Whenever possible, local auto dealers will be included in the bidding process for new and replacement vehicles. Once Council has accepted the guiding principles for managing the City's fleet, the City Manager's Office will implement the centralized management system and will work with all departments to ensure that vehicles replaced and acquired in the upcoming budget cycle will meet these guidelines. BUDGET CONSIDERATION/FINANCIAL ANALYSIS The City has established a fleet replacement fund to provide for the timely replacement of vehicles and equipment. Vehicles and equipment are depreciated over a five -year period and this depreciated amount is included in the operating budget of each department based on the vehicles and equipment used by the department. The proposed guidelines will ensure that the City is only replacing vehicles that contribute to the fund and that replaced vehicles are sold at auction and revenues are returned to the fund. Honorable Mayor and Councilmembers MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. RECOMMENDATION Page 3 May 2, 2006 Adopt a resolution establishing guiding principles for the management of the City fleet vehicles and equipment. Respectfully submitted, Debra Kurita City Manager Matthew T. Naclerio Public Works Director DK:MTN:gc cc: Chief Financial Officer G:\ pubworks\ pwadmin \COUNCIL\2006 \050206\Fleet Management.doc CITY OF ALAMEDA RESOLUTION NO. ESTABLISH GUIDING PRINCIPLES FOR THE MANAGEMENT OF THE CITY FLEET VEHICLES AND EQUIPMENT WHEREAS, the City has 402 vehicles and major pieces of equipment within its City fleet; and WHEREAS, currently, each Department using a vehicle or >- equipment is responsible for requests for replacement; and Ili Z cr WHEREAS, management of the City's fleet is decentralized; and 0 M 1— NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda that: 1. New procedures for the management of the City's fleet be developed and implemented. 2. The City of Alameda Public Works Department will be responsible for the City's equipment and fleet management activities. 3. The Public Works Department will administer the following Guiding Principles for managing the City's fleet: a. Institute a systematic approach for the management of the City's fleet vehicles and equipment through a centralized process. b. Maintain a detailed inventory of vehicles and equipment identifying age, mileage, use of the vehicle, safety history, operating performance and department assigned. c. Fleet replacement criteria will consider the age of the vehicle, miles driven, safety and reliability data, and minimum use criteria, with the oldest and most used vehicles, or unreliable or unsafe vehicles or equipment generally having a higher priority for replacement. d. Purchase alternative fuel vehicles when economically feasible based on, anticipated use characteristics, purchase price, fuel prices, Resolution #5 -C 5 -2 -06 maintenance costs and required special training for fleet mechanics. e. Review fleet replacement and new vehicle or equipment purchases biannually, with a specific review of department requests to upgrade vehicle classifications. f. Only vehicles and equipment that have paid into the fleet replacement fund will be replaced. Vehicles and equipment acquired by the City through donations, grants or other means of conveyance, including those previously owned by the Navy, will not be replaced as an existing vehicle but be considered as a new capital outlay as part of the biennial budget review. g. Vehicles and equipment that are replaced will be taken out of the fleet inventory, sold at auction and revenues will be returned to the fleet replacement fund. h. Whenever possible, local auto dealers will be included in the bidding process. I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 2nd day of May, 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this 2nd day of May 2006. Lara Weisiger, City Clerk City of Alameda b g Arts /Cultural X X X X X X < < < < X X X X X X X X X X X X X X John L. Abrate X X Marie Alison Geoffrey R. Alman Pamela J. Boyes Kevin D. Braband Michael C. Carey < < < M Mark R. Chandler Sanford L. Clark Robert A. Clendenen Jeannette L. Copperwaite Michael P. Corbitt Harry W. Dahlberg Michelle L. Daniels Shaun P. Daniels Michael A. Dean Kenneth I. Dorrance David J. Duffin Richard E. Foregger Mi'chelle Fredrick Water/Marina Based Historic Ex Film/Video Ind. c) k X X X X X X X X X X X < k Arts /Cultural David S. Freeman a Garcia - Sinclair < Rose F. Goodrich Orin D. Green Patricia A. Grey Leslie J. Hawksbee Bruce D. Hood Karen A. Jine John G. Kabasakalis Kelly M. Kearney < < < < X k X M Anders H. Lee Stanley C. Lichtenstein Jessica Lindsey Gerald C. Long 0 Maricel T. Loyola Cynthia J. Marsh Kathy L. Moehring Water/Marina Based Historic Ex Film/Video Ind. k k < < < < O C) Arts /Cultural Richard D. Moore O z Emil Radloff Nancy Reed - Marzolf Roberto A. Rocha John T. Rohowits Dale T. Rosen Michael C. Schiess David G. Skaff Timothy Robert Smith N ti Theatte (Teddy) B. Tarbor Patrick A. Tracey Rick Weber Michael Jay Williams Edwin F. Winberg Matthew L. Wolfe UNAPPROVED MINUTES MINUTES OF THE SPECIAL COMMUNITY IMPROVEMENT COMMISSION MEETING TUESDAY - - - APRIL 18, 2006 - - - 5:31 P.M. Chair Johnson convened the Special Meeting at 6:10 p.m. Roll Call - Present: Commissioners Daysog, deHaan, Matarrese, and Chair Johnson - 4. Absent: Commissioner Gilmore - 1. The Special Meeting was adjourned to Closed Session to consider: (06- ) Conference with Real Property Negotiators - Property: 2319 Central Avenue, Barceluna Cafe; Negotiating parties: Community Improvement Commission and Charles Carlise; Under negotiation: Price and terms. Following the Closed Session, the Special Meeting was reconvened and Chair Johnson announced that the Commission obtained briefing from real property negotiators. Adjournment There being no further business, Chair Johnson adjourned the Special Meeting at 6:55 p.m. Respectfully submitted, Lara Weisiger, Secretary Community Improvement Commission The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Community Improvement Commission April 18, 2006 UNAPPROVED MINUTES MINUTES OF THE SPECIAL JOINT CITY COUNCIL, ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY, COMMUNITY IMPROVEMENT COMMISSION, AND HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING TUESDAY - - - APRIL 18, 2006 - - - 7:31 P.M. Mayor /Chair Johnson convened the Special Joint Meeting at 9:27 p.m. ROLL CALL - MINUTES Present: Councilmembers /Board Members /Commissioners Daysog, deHaan, Matarrese, Commissioner Torrey, and Mayor /Chair Johnson - 5. Absent: Councilmember /Board Member /Commissioner Gilmore - 1. (06- CC /06- CIC) Minutes of the Special Joint City Council and Community Improvement Commission Meeting held on March 21, 2006. Approved. Councilmember /Board Member /Commissioner Matarrese moved approval of the minutes. Councilmember /Board Member /Commissioner deHaan seconded the motion, which carried by unanimous voice vote - 4. [Absent: Councilmember /Board Member /Commissioner Gilmore - 1] AGENDA ITEM (06- CC /06- CIC) Discussion of City Attorney /General Counsel Legal Services and staffing options. The City Attorney provided a brief presentation on staffing options. Burney Matthews, Alameda, stated that he does not see how two attorneys can handle all of the issues facing the City; the Police Department's relationship with the City Attorney saved the City thousands of dollars over the years; outsourcing will not keep litigation costs at a minimum. Mayor /Chair Johnson stated that the Council /Board Members /Commissioners are not suggesting outsourcing; outsourcing is only one option. Councilmember /Board Member /Commissioner Daysog stated residents Special Joint Meeting 1 City Council, Alameda Reuse and Redevelopment Authority, Community Improvement Commission, and Housing Authority Board of Commissioners April 18, 2006 were led to believe that the City needed a fully staffed Attorneys Office in 1937; the City has not been flying with all wings in place over the past year; Option One seems consistent with what prompted creating the City Attorney's office in 1937. Mayor /Chair Johnson stated she would prefer to have Vice Mayor /Board Member /Commissioner Gilmore's input; outside counsel costs have ranged from $2.5 to $3 million; the Council /Board /Commission have been receiving monthly reports on the costs of outside counsel; now the costs are within a reasonable range; the Council /Board /Commission should have a better understanding on the operation of the City Attorney's Office; the Council /Board /Commission should not focus on the number of attorneys on staff but on how to deal with outside counsel costs and the combined costs; $1.4 million is budgeted for outside counsel this year. Councilmember /Board Member /Commissioner deHaan stated the costs for outside counsel have gone down; the Council /Board /Commission should concentrate on filling the City Attorney's position; suggested filling one of the attorney vacancies immediately. Mayor /Chair Johnson stated the Council /Board /Commission would have a better understanding on how to model the rest of the City Attorney's Office once the City Attorney's position is discussed. Councilmember /Board Member /Commissioner deHaan stated hiring from within the City is a possibility. Councilmember /Board Member /Commissioner Matarrese stated the City Attorney's position needs to be posted as soon as possible; he would prefer to discuss filling the vacancies when Vice Mayor Gilmore is present. Councilmember /Board Member /Commissioner deHaan moved approval of announcing the City Attorney position and filling one other attorney position. Mayor /Chair Johnson concurred that the City Attorney position should be announced; stated she would want to have Vice Mayor /Board Member /Commissioner Gilmore's input. Councilmember /Board Member /Commissioner Daysog stated the process for ramping up to five attorneys, including the City Attorney, should begin. Councilmember /Board Member /Commissioner Daysog seconded the motion. Special Joint Meeting 2 City Council, Alameda Reuse and Redevelopment Authority, Community Improvement Commission, and Housing Authority Board of Commissioners April 18, 2006 Mayor /Chair Johnson stated a Council /Board /Commission discussion on filling the vacancy from within should be scheduled. Councilmember /Board Member /Commissioner deHaan stated he was willing to take his motion off the table and have the Council /Board /Commission discuss the matter in two weeks. Councilmember /Board /Commissioner deHaan moved approval of meeting in two weeks to discuss the matter. Councilmember /Board Member /Commissioner Matarrese seconded the motion, which carried by unanimous voice vote - 5. [Absent: Vice Mayor /Board Member /Commissioner Gilmore - 1] The City Manager clarified that the matter would be discussed at the May 2 Closed Session and Regular City Council meetings. Commissioner Torrey stated he did not receive any notice of the meeting in advance. ADJOURNMENT There being no further business, Mayor /Chair Johnson adjourned the Special Joint Meeting at 9:54 p.m. Respectfully submitted, Lara Weisiger, City Clerk Secretary, Community Improvement Commission The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting 3 City Council, Alameda Reuse and Redevelopment Authority, Community Improvement Commission, and Housing Authority Board of Commissioners April 18, 2006 CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Councilmembers Honorable Chair and Community Improvement Commission Members From: Debra Kurita City Manager Re: Recommendation to Accept the FY06 Third - Quarter Financial Report and Budget Adjustments BACKGROUND On June 7, 2005, the City Council adopted a financial plan for Fiscal Year 2005 -2006 consistent with the City Charter and Government Code requirements. The total adjusted 2005 -06 budget for all City funds is $242,059,183. The attached exhibits provide the details for recommended third - quarter budget adjustments for the General Fund and all other fund categories. The final exhibit is a Summary Analysis of Funds as of March 31, 2006, concluding with the Estimated Fund Balance as of June 30, 2006. DISCUSSION /ANALYSIS Exhibits A through D detail, by fund category, the revenues and expenditures as of March 31, 2006. Included in the exhibits are the recommended adjustments to the current budget resulting from estimated changes in revenues and expenditures. The exhibits also reflect the intra -period changes, such as transfers between funds, and council- approved adjustments since the prior quarterly financial report. General Fund Revenues: General Fund revenues for the period ending March 31, 2006 totaled $46,563,387 representing 64% of the updated revenue projections of $72,482,227. The main sources of local tax revenues include the property tax (25%), the local component of the sales and use tax (7 %), Utility Users Tax (11%), Motor Vehicle In Lieu (8 %), Property Transfer Tax (7.4 %) and a variety of "all other levies" (12 %). The latter includes franchise fees and payment in lieu of taxes, etc. The details of the adjustments to the revenue estimates can be found on the Summary of Adjustments, page 2. General Fund revenue detail can be found in Exhibit B on pages 3 -5 of the attachment. Report 1 Special Joint Meeting 5 -02 -06 Honorable Mayor and Councilmembers Honorable Chair and CIC Members May 2, 2006 Page 2 Adjustments to estimated revenues have been made in Property Taxes and Sales Taxes to reflect the actual amounts being paid by the Tax Collector under the "triple flip" program. The net is an increase of $22,000 in Property Taxes. Additionally, separate notification has been received from the State that the Booking Fee Reimbursement would not be paid in this fiscal year resulting in a $200,000 reduction in General Fund revenues. The City has received 52% of its estimated property tax allocation from the Alameda County Treasurer through March 2006. The next allocation is scheduled for late April with additional payments scheduled for July, and August. Certain revenue sources may appear below projected annual estimates. There is a 30 -60 day lag in receipt of several major revenues. These revenue sources include sales tax, utility user tax, vehicle - in -lieu subventions, and franchise fee payments from Waste Management, Inc. These revenues are only accrued at year -end and recorded on a cash basis during the fiscal year. The cable television providers make franchise fee payments quarterly while PG &E remits a franchise fee for natural gas on an annual basis. Transfers from Alameda Power & Telecom are remitted to the City's General Fund in 10 equal monthly installments. Finally, sales tax payments received in July and August are accrued for the prior year as these payments represent taxes paid or generated in Alameda for sales transactions in April, May and June of the prior fiscal year. There will be a separate report analyzing the sales tax revenues. General Fund Appropriations: General Fund adjustments of $3,164,826 for the third quarter reflect $2,000,000 of reserves appropriated for additional sidewalk repairs or street resurfacing, and Fire Station #3 planning and acquisition, approved by Council in February 2006. Also reflected in this amount are adjustments to accounts for other recommended items as detailed in the Summary of Adjustments (Exhibit A, page 2). General Fund Expenditures: The year -to -date General Fund operating expenditures for the period ending March 31, 2006 amounted to $50,872,009 representing 67% of the adjusted operating budget of $75,988,929 or 8 percentage points lower than the 75% straight -line target. Non - departmental expenditures totaled $167,825, including Alameda County property tax collection servicing, and rent subsidy to the Alameda Historical Museum. Additionally, transfers from the General Fund to special funds included: Library operations $1,155,441, Post - Employment Benefits $1,081,334, Capital Improvements (PW) $461,160, Debt Service - City Hall $620,138, Risk Management $607,500, and Urban Runoff $48,750. General Fund expenditures by departments are detailed on pages 6 -8 of Exhibit B. Honorable Mayor and Councilmembers Honorable Chair and CIC Members Special Revenue and Enterprise Funds: May 2, 2006 Page 3 The summary of revenues and expenditures for special funds and enterprise funds are summarized in Exhibit C: Revenues, pages 9 -10, Expenditures, pages 11 -12. A summary of adjustments can be found at Exhibit C, page 13. It is important to note that the timing of receipts and payments have caused some deviations from the straight -line projections. BUDGET/FINANCIAL IMPACT A Summary Analysis of funds for Fiscal Year 2005 -06 can be found at Exhibit D. Alameda Power & Telecom and Alameda Housing are included as memo entries. The projected General Fund balance for June 30, 2006, based on estimated revenues and expenses, is $17,540,413, representing 23% of FY 06 appropriations. RECOMMENDATION Accept the third quarter financial report on the results of operations for the quarter ending March 31, 2006 for all funds and approve the supplemental appropriations. Respectfully submitted, JAB:dl Attachments elle -Ann oyer Chief Financial Officer General Fund Recap and Summary of Adjustments, Exhibit A General Fund Detail Receipts/Disbursements, Exhibit B Special Funds Detail Receipts/Disbursements and Summary of Adjustments, Exhibit C Summary Analysis of Funds, Exhibit D G:\FINANCE\BUDGET 04 -06 \Quarterly Financial Report\FY 05 -06 \DRAFT Mar 06 Qtrly Fin Rpt Memo.doc 'p ti. 0 QOD 03 Il9 h � CO CO CR O 'Cr is O M M N CA 03 CO r — N O N 03 N CO Il) CO T M O 0 r O N CO T ID Is O 00 0 CO Is co) O r 1s h Ip CO r N 00 et CO h 1 4.239.059 CO O �' r 1. Is N M V. r 03 M CO ^ ER $ 6.039.3641 43.428.151 h T N 00 N M M 03 0 O ti is Co) CO er 03 CO O Ill T 01 Is O h C, h 0 M N CA pi r in In 4.073.273 1 0 CO CA CO O> 0 0 O CI N N V r 03 Cl a, CR ' tn. CO Is CA CO CO Op CR !•.• � y . 1 C d 8 C E Q n I` Il� oi t1 f• tR 1 d4 1 I I 1 1 323,270 1 40,032 N M M IA $ 241,812 404,087 17,420 5,587 65,232 O I O N oS 59,544 I 19,000 $ 840,682 $ (477.380) $ 262,197 Amendments 1 $ 1,641,780 1 (1,850,000) CR 1 350,480 1,251,000 50,000 836,092 (1,750,621) 2,084,279 $ 2,821,230 $ 318,181 327,440 135,357 18,098 67,883 3,724 23,656 1,850,000 (142,330)1 CO O O CO N to $ 219,221 1 $ 1,861,001 ■■ .■■ ■■■ Amendments O O O O N 1 $1,149,383 (1,139,983) I I I O 0 O N (45,000) 151,863 $ (83,737) $ 147,393 1,364,992 I 300,000 1 r e' I I 0 0 te 1,300,000 1 I I CO 00 T M tR $ (3,248,563)1 $ (3,248,563) ) ENDING March 31, 20 Amended 1 Budgeted 1 $ 21,047,115 $ (3,850,000) $ 18,480,123 L_ 27,237,665 cNi CD CD .7. of L _ 1,820,100 658,075 6,730,399 5,852,595 6,515,2341 771,408 $ 72,482,227 $ 6,744,730 45, 524,670 I M COO Cfl V M 771,408 1 547,261 N OD 7,282,817 826,850 249,200.1 $ 75,988,929 $ _ (3,506,702) $ 17,540,413 Budgeted 64.24% o ICS CA cc') Actual to date $ 21,047,115 r. co M Ch CO O CO of co $ 50,872,009 $ (4,308,623)1 'AUDITED FUND BALANCE - June 30, 2005 'APPROPRIATE RESERVES - memo only * CO of CO COO 0) !R 17,964,788 2,725,686 2,885,647 527,294 CI) (0 N CO r M CO CO 00 O et 4,275,620 In a) CO COO $ 4,573,249 32,604,853 CI CO et 00 0 N N 3,746,517 2,469,277 c c0 r 00 IfJ 533,784 1 CO rn r r 3,354,186 1 M OD r O co N 167,825 J JIVE 30, 2006 Use of Money and Property Fines and Forfeitures 'Current Services IEquipmt Replmt/Depreciation Recreation Services Depreciation Equipment Replacement Transfers *(incl reserve approp) 1 'CURRENT YEAR BALANCE OF REVENUES VS. EXPENDITURES Property Taxes 'Other Local Taxes 'City Administration Planning /Building 1 Public Works Debt Service Non - Departmental EXHIBIT Al SUMMARY OF ADJUSTMENTS - GENERAL FUNDS Department & Description Property Tax revenue: net of updates from Alameda County Controller Trsf from Urban Runoff Trsf from Tidelands Trsfr from CIT Trsf from Parking Meter Reduction in PG &E Franchise payments Annual Maintenance: reclassify accounting related to contribution from GF reserves Police: adj booking fee revenue per State confirmation of non - reimbursement for FY06 Sales Tax estimate adjusted for "triple flip" -- Police: net of budget transfers to Capital Outlay for office furniture Capital Outlay: reflects budget transfer from Police. Finance: additional audit cost IParks:adjust budget to estimated actual ARPD: adjust budget to reflect Council's full annual maintenance appropriation of $50K City Attorney: rebalance payroll across Risk Mgmt. & Wkr's Comp (net -$3k) a) 1- L cu 32 E y-+ c L Q L 15 2 Tr; L Q cn > a) (n O co o Q S O U 45 U O mV 0 c co Toc c Q o a) -> a) L L a) c _o .� 73 -O N co) .c E ( a L O 0 a) 0 0) a) C co (7) 0 ,_ o_ o_ co U c 7 cvi . O u) . 2 iL Fire: accommodate FY payroll gap (original budget did not fully include MOU increases, ambulance and paramedic differential pay, and FLSA - compliance overtime) a) '> a) L a) E To a) 4) p 0 m U _L 1 — L 8 a) 0 L O a) co 2 O_ o_ co — c C O d U O 0 L C us E LL Total General Fund Adjustment 1 Appropriations O O O O M 5,908 13,880 35,561 141,485 I 0 0 O co 400,000 I 0) 0) co O 0 O O i. co, $ 3,164,8261 Revenue 1,149,383 O CO 0 M co 45,807 35,561 7,435 (12,456) O O O Cfi 'dt `-' O O O O co N (1,127,527)1 GENERAL FUND REVENUES �o W H a 0 C.) W H Q J J CO V 0 1- J (0 < O 7 R , a 0 .0 d E N PROPERTY TAXES (3100) 0000000 O U) m O O O M O M O O CD OD 0 CO • QD LO N.. 0 U) O O U) 7 CO CO U) - O (O (A U) 0 01 O CO 0 v 0 (D O N at M 0) .- 0) 7 0)) 0)) 7 N M W O 0 N M M 0) 0) 'I' CO M M 0 0 CO 7 0 CO 0 (D 0 0 0 N N C') a- (0 r- (0 0 r•- VU) ( O 0 0 00)) N U) N. O O N O O O) O O O CO O M O O M 0) O O Ui r: CO f` O) n CO N C6 7 69 O •o- a E LL X LL a) 'C 2 _ W F- 17 7 m C O C ' H H (a ,c28(`)3 y (do_ `o_ E o 0 C/) 0 0. 11 O O O O O 0 0 0 0 0 0 0 0 N V (0 t` 0) 0) C`') CO 0 (`') M C`') 0 O 0) 0 CD (D O (0 n (D O N co O ao 69 SUB TOTAL - PROPERTY TAXES OTHER LOCAL TAXES (3200) 0000000'0000000 M co N O N 0 0 0 N O f0 O O C O co O N O O O Mi co co U) (D CO M CO CO CO V at CO (OO 0� LO Cr N ((0 N O O- O O O N U) U) (D (D 0) O CD CO O M M mi. V (D N N N (U O Ui N O co co N M O W O .M- ,-- CO N N b9 0 U) M (O V ' O) U) 0 CO O CO 7 0 0 CO 0 M 0) U) O 0) LO CO 0 0 C O (O U) r '7 N CO O 0 N. U) 0 O O N W (0 .- V M r M a) O O .-- U) U) N- M co C N CO CO (0 M 7 0 N O .- M M M (n N r Efl 0) 0� O O a CO 0 0 0 0 0 0 0 (D O 0 0 0 0 V 0) co 0 0 N- O O 01 O 0) O O (n CO O U) O O O O CO O W O O Q) N D) O .- r. O 0) 0U)-C)-(0(0 N CO 0 LO ad- U) CA 0) 7 M U) N N V co r` O N 0 CD 01 CD N- CD CD O O CO (O 0 O 6 6 LOLO N N M N (D O N. 0 0 0 O0 0 0 0 0 0 0 0 0) O 7 0 0 0 0 0 0) O 0- O O M 0) O 0) O O O N O 0 (O O 0 0 O W W O O 0) Ui O,- Ui O h N U) CO 01 0 0 CO 0 0 7 N- 0 U) 0) 0) N. N N- M U) CO N C CO - r N N G9 o d LL H c N a) K Co X >. N O N U J (6 CV 0 U a) ro y c N N C N LL N ) LL 2 a) LL z. O a :? X o. a) r O LL LL a) 7 N 7 N U O N U a) y 0 a) a. C`6 ~ U U@ d a) t a) (0 L. J cn X X H a) 0 (` li 'O' m c W v c O c a) >. U Y N p c Co Q X co co HF•'Cm CULL o)2 mLL 7 mLL c co CD >. U) W (0 N d N C9 LL 41)) G)) o. = c 0 a m >, a E• o E a`> To m 2= 2 o co ve r m= co X d o@- co(naM -0 O 0O H<2d0 CO (A co OD 0) W H CO (0 N 1` N 0 69 SUB TOTAL - OTHER TAXES LICENSES & PERMITS (3300) 000000000 � O�� O r N U) W O 0) 0) N U) cM U) W (0 - -v N 0 (Da co N N O 00) (00 co 00) O W O V CO � N CO N 0) U) 0 N V O N 0 V eN- ffl (0(0 O O N (D co U) O 10 ((4)_ V U0) N 7 N 7 00)_ C a) 0) N N W r- Oo O 0) CD N (A 0 0 0 0 0 0 0 0 0 CO O O O O O O O O O N CO O M 0, U) O O O O O N 0 CO 0 (0 CO 7 CV- co EF3 E9 O O O 0 0 0 0 0 0 CO 0 0 0 O O O O O O N CO O M N U) 0 0 0 0 W O Ui - O O vi .- N 7 0 7 a- w a) d a) LL LL (00 aa) 0y E E 0 c y co co d ,... Y d c d N •E c E E (n Y U C a) N a) 7 (U° J 'E 8 (D E d o- 'di C y J .0 7., 0) c H 0 m a) C) c CO N d X >` = V U i U 00.cca _ 031 - w2 0 0 0 O O O O T- N 0 0 0 0 0 0 0 M ad. 0 0 0 0 0 0 0 0 O 7 0 0 0 O 7 7 7 N M U) CO O 7 O CO CD O U) O O 7 O O O N M 7 U) U) U) U) U) U) (0 U) CO (D O 0 O N Tt V U) CO 0) M M M M M CC) M M M M rN) M M M CN') M M M (•M) M M CM+) M CO (M+) M 2,725,686 $ CO N CO Ui CO M (A CO CC SUB TOTAL - LICENSES & PERMITS FINES AND FORFEITURES (3400) GENERAL FUND REVENUES ZW 0 U CL W J CL JO (.) W I- Q CO 0 J 0 <9 7 a Q M OCo W 9 ca— 0 > 0 IN U' IL- O N '8 C C EN a a N N 3 r � r W Q 0 Z (7 O tY N 0 Z l- c.) w 0 re a O Adjustments 000 LO is O CO ai o co co co 0 M 0 o h. 0 co ° (0 M co O C O V' LO is P CO CO 0) LO V' LO N r 000 CO N c0 O O 69 Ca 69 iA 1 Is 0 LN • 00)) M 0 LO N N M M 3 CO O LNf) O O CO N CV- 69 617 LO 0 0 0 is 0 0 0 0 LO O LO 0 0 O N W CO O On 0 1- 0 N r CO Is r 00 c� 69 69 69 0 0 O Lo O 0 0 o )-00o co O 0 O O O M O r 69 N N O d N C N Q LL O .2 ce5 C � L C a E (53 (0 U _ C E O E O Q w 0 0 0 0 O v 0) 0) CO O M M CO 0 °y 0 0 O L0 w 0 69 SUB TOTAL - FINES & FORFEITS USE OF MONEY & PROPERTY (3500) 0 0 0 O 0 0°) N O EA Interest Income a) E U a) C E O o O C 0) N To a) C 0 a ) 0 0 0 0 0 0 v° O LO LO CO CO M w O bA SUB TOTAL - USE OF MONEY REVENUE FROM OTHER AGENCIES 0000 Ln O O O I- O O ° 0 0 co co ri O LO O 0) ' 0 ' CO LO 000 0M0_ O M 0o r N 6A LO M 0 c0 N N CO V N ' ' O CO CO N CO CO M 0 0) r O O c O) N CO CO CO V O M 0 0 0 0 0 CO 00 0 0) 0 0 O N O W N0 O O N c) 0.00 M N R O N N 0 W N CO N 0 69 0 O 0 0 c. 0 CV 0 0 0 CA M N LO CD O 69 N O 0 CO CO 000 C• O O ch V 6) Ln V V• N N N OO O 00 N O 0)) U 0)) a 0 N J a) ° 8 E Q 3 0 a) a) co cn ' (n 7 U C C C C 'Z c O a) .y.. a O O a) fn N O E O O O J C ce a2 a) y Ed' o d 7 a N 7 N fn .E C O m m 0 '- o 0 0 I) TD a) a 0 V L E LL m E o L a C co- @ 9 O O ' _ 0) a) j 0 �0 2 .5 c C> LL 0 E O U C O Y m <0 N O 7 N t Q u- fn O7° (0 d 2 2 d O 0 0 0 CD Is 000000 0 r N N N N 6) N 0 M 0) 0 N N N M LO CO 0) 0) 0 CO CO 0 CO CO CO CO 0 CO CO M CO CO 0) M CO 0) CO M M M 3 0 a 03 0) N 44 0 c0 N 0 M 69 0) 0) CO O ti c0 0 0 O O N N 0 c0 M 00 O CV N M M 69 0) M O LO 69 e° of SUB TOTAL - REVENUES FROM OTt CURRENT SERVICES (3700 & 3900) 000 O r O M c0 co O co co 0 0 0 e o O O 0) O CO LO ° O co N W '- co CO csi a) co M ' V O O , 0) LOO co `' 0) 0) O M r V - O Is M W L)) N.. r N 69 0 r M CO a M CO O Is C c00 O Lc7 N V 0 0 0 a' LO Is 00 O N 0) O LI) Ti N co 00 M O) V M M(4 (N4 CO O LO Ns CO O 0 69 6) ' M O O ' 00 O 0 0 0 M co M O O 0) O N 0 LO O (0 h LO M N 0 0 0 V: 69 0 i 0 0 0 69 CA 0) , LO 0 0 0 0) 0 1 N Is O O 0 f` co LO N 0 a- c°0 O n N N r 69 CO 0 CO CO 0 0 CO 0 CO 0 0 0 M O CD CO LO r CO N L°O O 07) 46 LOO 0r CO 0 a,- u7 69 General Administration Annual Maintenance Revenue Engineer Service Fees Plan Check Fees 0 E C C j O O = 0 U C m Q O a) C N 2. U U C U m U O O a a EC 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO CO 0 0 0 CO 0 0 0 0 0) 6) 0 6) 0) 0) CO 0) 0) 0) V a) O) I` I` 0- 6) Is 0) Is (3) 6) 6) Is C CO CO CO CO M CO CO CO M CO M CO J 0. 91 Public Works Fire - Ambulance Fees GENERAL FUND REVENUES Z W 00 IL O V J ....CO Q M Q F W 0 0 W a O 0 0 W N L- a M Adjustments ORIGINAL EST. CD O N 0 N 2 < w O 1u u- 0 0 0 1) O O) C%) (A O 0 N O N 0 N O O N 0 N- N O N z O ('- 0. H 0 a) C9 (I) r V 7 n to UI .E W 0 O 7 0 0 2 V O O Q Z O O co 0) rs 0) O M (O 0 o C9 (0 O 0 O) 0 CO CSF 10 CO ((S 4A 0 0 69 N co N 40 SUB TOTAL - CURRENT SERVICES CONTRIBUTIONS FR OTHER FUNDS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M O O O O o 0 0 0 0) r- 000 00000 N n N- r N. N- r r N O N O r M N r N 0 N- 0 O) O) <t 0) N N. O 0 N 0 V- V CO CO CO CO N- 0 M O O 0 CO N- M 0 (O CO O 0 M O) CV M V O N (OO r') N N 0 0 0 0 M O CO O O W O N- 0 N- N N r ' 0) V <F N CO ' ' 0 0 M 0 N O N O N CO M CO 0) 0 N N 0 M O O 0) O O O <t 0 000 00)) M V N n 0 00 V N O 1- CO N. N N- r O O 0 CO O O N N M M 0 CO O) O CO CA O s O N 0 CO CO CO O M 0 O O W O) 0 CO O M r O N O) N 0 CO O 0) CO M O CO h CO 0) O M O O N O r - N O CO N 0 N CO x- 0 N V 0) ci � O V 4- s- N O N N 69 (D CO CO CA I,- 0 0 0 N 0 N CO N 0 N- N- N M 0 0 0 CO O O N. N 0 0 0 O co c0 O (o Co co co co Co CO O O) h O C` o N M CO O o o O) co co co (. o O — O o O V' t3) co N N- O O (O �- N 0) O O N. 0) o o L.6- O ti N 0 CO O O CO N- CO CV N V W N N O N - �- O 0 M 0) `- Ef3 0) N O 0 69 W V O co 0 tri V N M CO N M 0 O \ 0 N O N. CO CO CO O) N. 0 0 0 O O N- CO N O N- (- o co 0 0 O CO 0 0) O O r N CO 0 0 0 N- V 0 CO CO M CO CO CV W N- 0 s- N- O N M C0 O O 0 .- 0) <- O O) N CO r (O O 0 0 O) CC) (N r O O Ch .- N W O r O N- 0 �- N- N 0 CO O O N CO 0) N s- N W CO M M (9 O o ° a ) c w a ao a (4) :. a (A a � -.o -o md o .5 C 3 7 CU 7> L C m a) o 0 r:C m 0 0 m 2 F 0 y 9 c E � U m :8 N a) , c) Q c H U oU oa o co m aa))-00j o W W m >( `mLn - o a x U U J U J U J 0 F 2 F- 0 d U LL LL U U> 2 Q U N D Q E E E E E U E E E E E E E E E E E E E E E E E E E 0 0 0 0 0 E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O om Golf Course om Sewer Service CO N CO N CO ._ CO N N CA N CO CO CO CO CO N CA N CA CA N CA CO N CA CA <t ar N M O CO x- C`) CO V N- CO 0 M V CO 0 0 CO CO N CO 0 0 0 0 0 0 O N N N O CO ti� h co N O O O O N N N N N N N N N N N N N O N N N N N M M M CO CO CO O 00 CO C)J O () C) 00 O N C70 O O O N N CO N O CO W C%) 0 0 CO 00 00 M M M M M M M M M CO CO CO CO CO CO CO CO M CO CO CO CO CO M CO CO CO O O 3 M M cra d V m N to N AA 0 N CO CCOO uf N (JD w to M CO OD CO 0 Cn N (o ti M 69 (O M O h If) O 69 44 CO 0 N CO 0 o N CO N' N w w M 0 0 M M W 44 0 0 O (O CC CD SUB TOTAL - CONTRIBUTIONS 4 0 0 TOTAL - GENERAL FUND ( V N 03 0 o a et O co o) ((i N 64 M LO N CO M COO CD CO CL) fet V 4 CO 0 4- 69 CA 72,482,226 $ OD 0 n 4- 69,381,431 $ 44 64 Fund 119 Equipment Replacement Depreciation GRAND TOTAL - GENERAL FUND PERCENTI IEXPENDED \o 0 (O f� of N. \0 0 !� In N co \o 0 r- \0 0 CD (O ai co \0 0 0 .7 c0 CO \° 0 0 � au co \° 0 l(7 M n \° 0 O OO h (o \0 0 M O ai r- \0 0 0 O o) m 1 85.44% 1 0.00% \0 0 0 O c i r� $ 6,080,240 72.46 %I \0 0 co .4. N- co \o 0 (D h" 00 co \0 0 0 O co 0.00 %1 $ 6,217,681 69.62 %I \0 0 0 r CA n 71.62 %I EXHIBIT B BALANCE 31- Mar -06 rn a) co co co ER 434,747 1 100,331 306,343 749,340 332,198 211,623 $ 2,171,481 $ 1,072,028 4,945,926 52,145 (35,497) 45,639 $ 4,295,552 420,823 1,101,307 400,000 1 $ 621,895 $ 12,919,817 1 EXPENDITURES O co $ 103,740 726,748 1 248,172 1 703,075 1,480,918 722,301 588,295 $ 4,573,249 $ 4,045,900 11,487,907 co c6 M 35,497 123,811 $ 15,999,205 co co NI- CO Co (R co c6 0N) 4,432,689 O $14,251,744 $ 2,353,905 $ 32,604,853 l Adjusted Appropriations 1 $ 140,639 co o 7) 348,503 1,009,418 2,230,258 1,054,499 00 a) m O � 4 (0 $ 5,117,928 16,433,833 358,234 O 169,450 $ 22,079,445 $ 13,188,2151 1,347,214 (p a) a) M co Sri 400,000 $ 20,469,425 $ 2,975,800 $ 45,524,670 Third Qtr 1 Adjustments 141,485 1 5,908 $147,393 006$ a O) CO- 0 M 100,000 60) CO 400,000 $ 1,367,992 °rR rn al. Cl T Second Qtr 1 Adjustments O CR 1 87,018 co M O a) 23,000 00) — r M �_ r 120,210 42,600 N Cr'.. C N O 17 M 15,000 $ 46,516 !R N M te First Qtr Adjustments 1 224,384 17,428 $241,812 to $ 404,087 C $ 404,087 to $ 404,087 ORIGINAL 1 APPROPRIATIONS co G N $ 123,539 850,093 348,503 867,933 2,015,859 1,031,499 799,918 $ 6,037,344 $ 4,998,914 16,317,523 315,634 O 169,450 $ 21,801,521 $ 12,652,612 1,332,214 1 O O co .4 O $ 18,650,830 $ 2,975,800 $ 43,428,151 Z LL C7 C 0 cill N City Council City Manager City Clerk City Attorney Finance Human Resources Information Technology GENERAL GOVT SUB TOTAL: Public Safety ce Services Bureau of Services Bureau of Operations Animal Shelter Police Contract Overtime Crossing Guards Fire Services Emergency Services Preventive Services Advanced Life Support Fire Station #3 Planning & Acq. Reserve Police / Fire Pension PUBLIC SAFETY SUB TOTAL: U 0000000 { O N M M-(0 (O N N N N N N d M N M M C) M W (") O M N M M M 1 PERCENT' EXPENDED \o 0 0 O M Co \o 0 C) M 0) \o 0 M c0 \o 0 M O N-. \o 0 U) O (0 \o 0 N co M CO \o 0 N 0 In CO \o 0 0 0 N co \o 0 O h 0 14) \o 0 N I-- M N \° 0 OA to in \o 0 0 (0 \o 0 U) M (O 66.22 %I \o 0 c) M O co \° 0 O M (c) co \° 0 O co 00 c0 EXHIBIT B BALANCE t0 co CO $ 1,268,627 3,884 $ 1,272,511 $ 77,508 441,039, 356,648 790,611 34,274 139,824 1,114,271 $ n N a- '4) 0) N to 499,058 617,876 157,364 34,825 N co a- O M a- to S 20.627.107 1 1 EXPENDITURES 1 31- Mar -06 1 $ 2,167,367 (o $ 2,208,483 $ 299,242 715,013 629,213 1,529,249 (0 co N 207,176 346,458 1 $ 3,746,517 $ 918,326 1,227,266 308,510 15,1751 $ 2,469,277 $ 45.602.380 1 Adjusted Appropriations $ 3,435,994 45,000 o) co N co to ( M Ffl 1,156,052 985,861 2,319,860 54,441 347,000 1,460,729 cco 0) co to $ 1,417,384 1,845,142 465,874 50,000 I $ 3,778,400 $ 66.229.487 C 1 Third Qtr 1 Adiustments $0 300,000 000'00£$ 13,880 35,561 r' 4 0) to CO N 00 (0 Oo to Second Qtr 1 Adjustments N. Lc) M _) CR $135,357 ON) ' - 7 co OV (100,282) O O CCOO N 1,492 I 162,142 0) O e to 00) N 600. 293,743 14,439 00 00 CIA o) 0) ((00 0) I First Qtr Adiustments •zr $17,420 co (0 $5,587 C $13,270 51,962 $ 65,232 $ 734,138 1 ORIGINAL 1 APPROPRIATIONS t0 O a O N $ 3,283,217 45,000 $ 3,328,217 $ 372,558 1,225,498 1,086,143 2,299,860 52,949 347,000 993,000 co O cc) n. c a• $ 1,644,413 1,485,557 465,874 I O $ 3,595,844 $ 62,766,564 1 G Z 7 LL J g W Z W (9d C Permit Center Planning Annual Maintenance Public Works Administration Capital Projects Division Land Development & Transportation Div. Maintenance Services Cable Television Street Lighting PW Annual Maintenance PUBLIC WORKS SUB TOTAL: Ition Services Recreation Parks Mastick Senior Center ARPD Annual Maintenance RECREATION /PARKS SUB TOTAL: Operating Sub -Total C C m O O O O vv (n (n (n O to O 0 O N CO 0) 0 v��v�vv , C,) a) 0 i- %— 0 N 0 (f) 0 O 1 PERCENT' 1EXPENDED \o 0 M O V' r 7S Al eh] 0.00 %I \0 0 N N m co \0 0 CO CO M co \0 0 O 0 to \0 0 O 0 to N- \o 0 co CO h t0 \0 0 O 0 O f'- \0 0 T CO 4 t- 75.00 %I \0 0 0 0 t() N. 13.48 %I \0 0 0 0 O f- \o 0 r T er \o 0 N n to t0 \o o 'Cr CC) P 0 \o C 0 t0 Co EXHIBIT B 1 BALANCE co O CO s- t', rs O 0> ch O CO O h Cr; CO r EA O O a ER 46,171 m CO n L()) N 8,262 $ 81,375 $ 206,713 1 � CO M 202,500 360,445 2,960,314 16,250 4 01 CI e- !F EA $ 25,103,443 $ 13,477 $ 25,116,920 EXPENDITURES 1 31- Mar -06 0) 0> T EA 0) CO r CA EA $103,829 38,460 750 24,786 $ 167,825 CO E 1,155,441 607,500 1,081,334 CO 48,750 1 $3,974,323 $ 50,338,225 $ 533,784 $ 50,872,009 1 1 Adjusted 1 Appropriations CO 01 to $ 771.408 O O m 69 O O in O d3 46,152 1,000 33,048 $ 249,200 $ 826,850 1,544,565 810,000 1,441,778 3,421,474 65,000 1 A t0 t0 O r O EA $ 75,441,668 f $ 547,261 1 $ 75,988,9291 Third Qtr 1 Adjustments O O O M EA O O co O O O co. 000`00£`1.5 $3,164,826 $ 3,164,826I 1 Second Qtr Adjustments $ 23,656 $0 O tR co N � O O O to co. r O C~o P O 1` r N $2,598,285 $ 3,7241 $ 2,602,009 First Qtr Adjustments H ta O O m EA O 0. O r fA M 0) a- 71,474 1 co N EA $ 812,682 co O N EA $ 840,682I ORIGINAL APPROPRIATIONS 2005 -06 $ 55,250 $ 771,408 EA 150,000 46,152 O O O r 33,048 $ 230,200 O co Oj Co CA to 1,556,495 810,000 1,441,778 200,000 65,000 $ 5,042,453 $ 68,865,875 $ 515,537 $ _ 69,381,412 G Z LL J g W Z W 0 (Capital Outlay Sub -Total Depreciation Non - Departmental OEPBenefits for allocation Alameda County - Tax Collection Museum -Space Rental Affordble Housing SSHRB -total - Non - Departmental Transfers out: Debt Service - City Hall & Jail Facility & C� E J Risk Management Post Retirement Capital Improvements (PW) Urban Runoff ISub -total - Transfers Out . - GENERAL FUND --1 Equipment Replacement Depreciation GRAND TOTAL - GENERAL FUND I 0) •- LL 9 SPECIAL REVENUE FUNDS FY2005 -06 EXHIBITC ESTIMATED 1st Qtr 2nd Qtr 3rd Qtr ADJUSTED ACTUAL BALANCE PERCENT FUND# DESCRIPTION REVENUE Adjustment Adjustment Adjustment REVENUE EST 31- Mar -06 TO COLLECT COLLECTED 835 1998 REVENUE BOND DEBT 2,100,000 2,100,000 1,496,684 603,316 71.3% 836 1999 REVENUE BOND DEBT 3,500,000 525,854 4,025,854 4,025,854 0 100.0% 468 2003 AP REV BOND DEBT 0 54,758 54,758 54,758 0 100.0% 328 2003 AP REVENUE BOND 0 28,124 28,124 28,124 0 100.0% 201.11 2003 CIC TAX ALLOC 2003A1 0 (801,672) (801,672) (801,672) 0 100.0% 201.13 2003 CIC TAX ALLOC 2003A2 0 1,904,153 1,904,153 1,904,153 0 100.0% 201.15 2003 CIC TAX ALLOC 2003B 0 757,321 757,321 757,321 0 100.0% 201.16 FISC /CATELLUS LAND SALE 0 5,140,906 5,140,906 5,140,906 0 100.0% 465 2003 TAX ALLOC REF BWIP 0 689,492 689,492 689,492 0 100.0% 266 AFFORDABLE HOUSING 75,500 (19,954) 105,755 161,301 161,301 0 100.0% 856 ALA PT BOND PROJ FUND 0 0 0 0 - 858 ALAMEDA REUSE AND REDEVELOPMEI, 13,227,406 13,227,406 8,873,025 4,354,381 67.1% 219 ASSET SEIZURE FUNDS 15,000 15,000 2,918 12,082 19.5% 280 ATHLETIC TRUST 1,560,501 1,560,501 1,138,367 422,134 72.9% 278 BAYPORT AD 03-1 0 56,000 165,184 221,184 99,345 121,839 44.9% 203 BUSINESS & WATERFRONT CIC PROJ. 3,343,558 3,343,558 1,719,844 1,623,714 51.4% 310 CAPITAL IMPROVEMENT FUND 3,528,000 134,493 17,398,123 2,245,706 23,306,322 14,813,323 8,493,000 63.6% 310.1 FISC CATELLUS TRAFFIC FEE 0 510,734 510,734 510,734 0 100.0% 340.11 CDF - WE TRAFFIC SAFETY 0 4,323 4,323 4,323 0 100.0% 340.12 CDF - WE PARKS & RECREATION 0 1,563 1,563 1,563 0 100.0% 340.13 CDF- WE PUBLIC FACILITIES 0 351 351 351 0 100.0% 340.14 CDF- WE PUBLIC SAFETY 0 183 183 183 0 100.0% 340.21 CDF- NW TRAFFIC SAFETY 0 0 0 0 - 340.23 CDF NW PUBLIC FACILITIES 0 0 0 0 - 340.24 CDF- NW PUBLIC SAFETY 0 0 0 0 - 340.31 CDF- CEE TRAFIC SAFETY 0 164,792 164,792 164,792 0 100.0% 340.32 CDF - CEE PARKS & REC 0 1,317 1,317 1,317 0 100.0% 340.33 CDF- CEE PUBLIC FACILITIES 0 6,123 6,123 6,123 0 100.0% 340.34 CDF- CEE PUBLIC SAFETY 0 5,498 5,498 5,498 0 100.0% 340.41 CDF- BF TRAFFIC SAFETY 0 0 0 0 - 340.42 CDF- BF PARKS & RECREATION 0 0 0 0 - 340.43 CDF- BF PUBLIC FACILITIES 0 0 0 0 - 340.44 CDF- BF PUBLIC SAFETY 0 0 0 0 - 703 CENTRAL GARAGE FUND 260,946 2,482 263,428 263,428 0 100.0% 702 CENTRAL STORES FUND 898,336 898,336 561,629 336,707 62.5% 360 CFD #1 - HARBOR BAY 71,200 71,200 0 71,200 0.0% 361 CFD# 2 - PARAGON 100,000 100,000 8,498 91,502 8.5% 204.5 CIC - HOUSING IN -LIEU FEE 1,053,058 1,053,058 805,413 247,645 76.5% 204.6 AUSD HOUSING FUND 0 1,640,801 1,640,801 1,640,801 0 100.0% 206 CIC- APIP LOW /MOD INC HSG 136,367 136,367 39,848 96,519 29.2% 204.4 CIC- BWIP HSG 2002 BOND PROJECT 0 0 0 0 - 205 CIC - ALAMEDA POINT 720,000 720,000 159,391 560,609 22.1% 227 COMMERCIAL REVITALIZATION 356,485 4,936 57,500 418,921 406,191 12,730 97.0% 236 COMMUNITY DEVELOPMENT 9,561,698 2,399,004 11,960,702 812,305 11,148,397 6.8% 164 CONSTRUCTION IMPROVEMENT FUND 550,000 450,000 1,000,000 767,862 232,138 76.8% 273 CURBSIDE RECYCLING FEE 0 64 64 64 0 99.9% 458 DEBT SERVICE - 84 -3A 337,000 337,000 182,528 154,472 54.2% 460 DEBT SERVICE - 84 -3B 105,000 105,000 2,462 102,538 2.3% 832 DEBT SERVICE - 89 -1 3,652,000 3,652,000 1,803,372 1,848,628 49.4% 833 DEBT SERVICE - 92 -1 0 0 0 0 - 860 DEBT SERVICE - CFD #1 1,496,000 1,496,000 867,559 628,441 58.0% 462 DEBT SERVICE - CIC SUB BOND 556,461 556,461 422,652 133,809 76.0% 461 DEBT SERVICE - CIC TAX ALLOC BOND 834,968 834,968 0 834,968 0.0% 413 DEBT SERVICE - JAIL FACILITY 237,330 237,330 177,207 60,123 74.7% 419 DEBT SERVICE - LIB & GOLF PROJ 375,325 375,325 288,829 86,496 77.0% 421 DEBT SERVICE - LIBRARY BOND 651,950 651,950 307,439 344,511 47.2% 861 DEBT SERVICE - PARAGON 206,000 206,000 118,045 87,955 57.3% 464 DEBT SERVICE REFINANCE CITYHALL 826,850 826,850 630,257 196,593 76.2% 857 DEBT SRV ALA PT 0 0 0 - 713 DENTAL TRUST 609,698 609,698 332 609,367 0.1% 876 DIKE MAINTENANCE 0 0 0 0 - 221 DWELLING UNIT TAX FUND 175,000 40,000 215,000 146,208 68,792 68.0% 621.1 FERRY SERVICE FUND 802,900 464,241 68,081 1,335,222 917,020 418,202 68.7% 621.2 FERRY SERVICE FUND 1,468,408 906,647 349,425 2,724,480 1,483,082 1,241,397 54.4% 621 FERRY SERVICE FUND 0 0 0 - 256.1 FISC CATELLUS 10,179,757 854,975 11,034,732 11,034,732 0 100.0% 256 FISC LEASE REVENUE BOND 775,000 775,000 532,065 242,935 68.7% 256.2 FISC CATELLUS PH II 2,999,100 2,999,100 0 2,999,100 0.0% 270 GARBAGE SURCHARGE 160,000 160,000 131,250 28,750 82.0% 211 GAS TAX FUNDS 1,417,500 1,417,500 904,609 512,891 63.8% 212 XIX TRANS IMPROVEMENT FUND 0 152,055 152,055 152,055 0 100.0% 601 GOLF ENTERPRISE FUND 5,427,430 49,261 5,476,691 3,052,283 2,424,408 55.7% 9 10 SPECIAL REVENUE FUNDS FY2005 -06 EXHIBITC ESTIMATED 1st Qtr 2nd Qtr 3rd Qtr ADJUSTED ACTUAL BALANCE PERCENT FUND# DESCRIPTION REVENUE Adjustment Adjustment Adjustment REVENUE EST 31- Mar -06 TO COLLECT COLLECTED 265.1 HA SECTION 8 PROJECTS 0 0 - 1,436 1,436 1,436 0 100.0% 313 HARBOR BAY AD # - 92 -1 0 27,236 27,236 27,236 0 100.0% 235 HOME FUND 325,435 1,876,551 2,201,986 0 2,201,986 0.0% 248 HOME REPAYMENT FUND 0 557 557 557 0 100.0% 275.1 ISLAND CITY MTE DIST ZONE 1 0 4,800 4,800 2,360 2,440 49.2% 275.2 ISLAND CITY MTE DIST ZONE 2 0 18,622 18,622 9,155 9,467 49.2% 275.3 ISLAND CITY MTE DIST ZONE 3 0 16,760 16,760 8,051 8,709 48.0% 275.4 ISLAND CITY MTE DIST ZONE 4 0 61,364 61,364 30,027 31,337 48.9% 275.5 ISLAND CITY MTE DIST ZONE 5 0 770,830 770,830 351,428 419,402 45.6% 275.6 ISLAND CITY MTE DIST ZONE 6 0 326,667 326,667 160,603 166,064 49.2% 275.7 ISLAND CITY MTE DIST ZONE 7 0 16,650 16,650 9,711 6,939 58.3% 268 LEAD ABATEMENT 0 15,000 157,912 172,912 5,000 167,912 2.9% 317 LIBRARY CONSTRUCTION 0 64,613 64,613 64,613 0 100.0% 210 LIBRARY FUND - OPERATIONS 2,869,152 11,025 333 2,880,510 1,877,977 1,002,533 65.2% 204 LOW & MOD INCOME HSG - BWIP 816,983 816,983 467,174 349,809 57.2% 202 LOW & MOD INCOME HSG - WECIP 950,485 950,485 518,639 431,846 54.6% 276 MARINA COVE MAINT DT 01 -1 36,900 41,834 78,734 38,709 40,025 49.2% 312 MARINA VILLLAGE AD# - 89 -1 0 61,652 61,652 61,652 0 100.0% 215 MEASURE B 0 14,362 14,362 14,362 0 100.0% 215.1 MEASURE B LOCAL ST & RD 1,335,889 1,335,889 713,634 622,255 53.4% 215.2 MEASURE B BICYCLE PED IMP 180,557 180,557 92,157 88,400 51.0% 215.3 MEASURE B TRANSBAY FERRY 753,307 753,307 553,700 199,607 73.5% 215.4 MEASURE B PARATRANSIT 138,088 138,088 72,266 65,822 52.3% 215.5 MEASURE B CAPITAL PROJECT 0 20 20 20 0 100.0% 215.6 MEASURE B GAP FUNDING 0 (6,890) (6,890) (6,890) 0 100.0% 318 OPEN SPACE IMPROVEMENT 0 0 0 0 - 224 PARKING METER FUND 465,000 465,000 388,712 76,288 83.6% 801 POLICE AND FIRE - PLAN 1079 2,275,800 48,023 2,323,823 2,323,823 (0) 100.0% 802 POLICE AND FIRE - PLAN 1082 700,000 700,000 30,082 669,918 4.3% 161 POLICE/FIRE IMPACT FEES 35,000 75,000 110,000 84,945 25,055 77.2% 720 POST EMPLOYMENT FUND 1,441,778 1,441,778 1,088,123 353,655 75.5% 285 PUBLIC ARTS 945,706 34,750 980,456 17,408 963,048 1.8% 249 REHAB REPAYMENT FUND 203,332 125,435 328,767 328,767 0 100.0% 712 RISK MANAGEMENT 1,097,912 156,700 1,254,612 977,214 277,399 77.9% 620 SENIOR CITIZENS TRANSPORTATION 138,102 138,102 (6,230) 144,332 -4.5% 602 SEWER ENTERPRISE FUND 5,841,955 25,000 5,866,955 2,917,116 2,949,839 49.7% 267 SSHRB 48,048 165,067 213,115 61,971 151,144 29.1% 466 TAX ALLOC BONDS - MERGED PROJECT 2,970,521 2,970,521 2,418,541 551,980 81.4% 704 TECHNOLOGY SERVICE FUND 654,552 654,552 586,995 67,557 89.7% 216 TIDELANDS TRUST 150,000 140,000 290,000 90,611 199,389 31.2% 213 TRAFFIC SAFETY FUND 150,000 1,049 151,049 151,049 0 100.0% 350 TRANSPORTATION IMP FUND 332,000 332,000 132,962 199,038 40.0% 225 TSM/TDM 0 3,400 3,400 3,400 0 100.0% 715 UNEMPLOYMENT 30,545 30,545 22,908 7,637 75.0% 351 URBAN RUNOFF 2,846,018 2,846,018 1,609,602 1,236,416 56.6% 274 WASTE MANAGEMENT /RECYCLING 703,869 703,869 563,243 140,626 80.0% 201 WEST END COMM. IMP PROJ. 3,952,144 125,000 4,077,144 2,068,033 2,009,111 50.7% 820 WEST LAGOON 0 0 0 - 711 WORKERS COMPENSATION TRUST 1,405,717 1,405,717 1,013,412 392,305 72.1% TOTAL: SPECIAL FUNDS $ 108,146,527 $ 1,498,731 $ 24,488,324 $ 14,912,303 $ 149,045,885 $ 91,364,308 $ 57,681,577 84.48% 10 11 APPROPRIATIONS First Qtr Second Qtr Third Qtr Adjusted = XPENDITURES BALANCE PERCENT 2005 -06 Adjustments Adjustments Adjustments Appropriations 31- Mar -06 31- Mar -06 EXPENDED, SPECIAL FUNDS 266 AFFORDABLE HOUSING FUND 267,065 4,447 271,512 39,113 232,399 14.4% 858 ALAMEDA REDEV & REUSE AUTHORITY 11,415,134 11,415,134 7,260,490 4,154,644 63.6% 219 ASSET SEIZURE FUNDS 15,000 (15,000) 0 0 0 - 280 ATHLETIC TRUST 1,434,080 (53,444) 1,380,636 1,146,591 234,045 83.0% 204.6 AUSD HOUSING FUND 0 145,000 145,000 0 145,000 0.0% 278 BAYPORT ASSASSMENT DISTRICT 0 181,184 181,184 673 180,511 0.4% 268 CALIFORNIA LEAD ABATEMENT 0 32,859 157,912 190,770 5,000 185,770 2.6% 310 CAPITAL IMPROVEMENT FUND 3,612,063 134,493 17,389,123 2,250,093 23,385,772 21,121,560 2,264,212 90.3% 310.1 FISC CATELLUS TRAFFIC FEE 0 0 0 0 - 340.1 CDF - WE 0 0 0 - 340.12 CDF - WE PARKS & RECREATION 0 0 0 - 340.13 CDF - WE PUBLIC FACILITIES 0 0 0 - 340.14 CDF - WE PUBLIC SAFETY 0 0 0 - 340.2 CDF - NW 0 0 0 - 340.22 CDF - NW PARKS & REC 0 0 0 - 340.23 CDF - NW PUBLIC FACILITIES 0 0 0 - 340.24 CDF - NW PUBLIC SAFETY 0 0 0 - 340.31 CDF- CEE 0 0 0 - 340.32 CDF- CEE PARKS & REC 0 0 0 - 340.33 CDF- CEE PUBLIC SAFETY 0 0 0 - 340.41 CDF- BF 0 0 0 - 702 CENTRAL STORES 46,500 497,838 544,338 544,338 0 100.0% 703 CENTRAL GARAGE 7,500 216,441 I 223,941 223,941 0 100.0% 361 CFD #2 PARAGON 0 0 574 (574) - 201.11 CIC2003A1 TAX ALLOCATION 1,050,000 3,331,323 4,381,323 4,381,323 0 100.0% 201.13 CIC 2003A2 TAX ALLOCATION 12,756,000 12,756,000 2,775,650 9,980,350 21.8% 201.15 CIC 2003B TAX ALLOCATION 0 1,527,039 1,527,039 1,527,039 0 100.0% 204.4 CIC -BWIP HSG 2002 Bd Project 500,000 500,000 0 500,000 0.0% 227 COMMERCIAL REVITALIZATION 305,156 4,936 57,500 367,592 175,080 192,512 47.6% 236 COMMUNITY DEVELOPMENT 9,359,426 229,596 2,456,742 12,045,764 877,735 11,168,028 7.3% 164 CONSTRUCTION IMPROVEMENT TAX 515,000 694,479 220,000 50,000 1,479,479 175,066 1,304,413 11.8% 273 CURBSIDE RECYCLING 19,939 19,939 14,981 4,958 75.1% DEBT SERVICE FUNDS: 328 2003 AP REV BD PROJ 0 427,299 427,299 427,299 (0) 100.0% 413 1990 POLICE BLDG 237,330 237,330 237,374 (44) 100.0% 419 Debt Service - Library and Golf Project 375,325 375,325 264,581 110,744 70.5% 421 Debt Service - Library BD 2003 651,950 651,950 651,450 500 99.9% 458 Assess Dist 84 -3A 330,000 330,000 327,720 2,280 99.3% 460 Assess Dist 84 -3B 101,480 96,900 198,380 198,380 0 100.0% 461 Debt CIC Tax Allo Bd 834,968 834,968 0 834,968 0.0% 462 Debt CIC Sub Bond 556,461 10 556,471 556,471 (0) 100.0% 464 Refinance Cityhall 826,850 826,850 232,848 594,002 28.2% 465 2003 Tax Allocation Refi - BWIP 0 835,110 835,110 835,110 0 100.0% 466 2003 CIC Tax Allocation Bond 2,970,521 2,970,521 2,865,656 104,865 96.5% 468 2003 AP Revenue Bond Debt 0 330,409 330,409 330,409 0 100.0% 832 Assess Dist 89 -1 3,499,516 3,499,516 3,499,516 0 100.0% 835 1998 Revenue Bond Debt 2,812,119 2,812,119 2,797,404 14,715 99.5% 836 1999 Revenue Bond Debt 3,629,858 661,323 4,291,181 4,291,181 (0) 100.0% 860 ASSESS DIST CFD #1 1,521,710 2,015 1,523,725 1,523,725 0 100.0% 861 ASSESS DIST CDF #2 PARAGON 178,905 303 179,208 179,208 0 100.0% 713 DENTAL TRUST 610,000 610,000 0 610,000 0.0% 876 DIKE MAINTENANCE 0 332,000 332,000 0 332,000 0.0% 221 DWELLING UNIT TAX FUND 173,000 46,059 40,000 259,059 36,675 222,384 14.2% 621.1 FERRY (EAST) 802,900 473,241 59,582 1,335,722 1,016,097 319,626 76.1% 621.2 FERRY (WEST) 1,468,408 906,647 342,196 2,717,251 1,316,269 1,400,982 48.4% 256 FISC LEASE REVENUE FUND 674,809 674,809 108,888 565,921 16.1% 256.1 FISC - CATELLUS PH II 4,654,266 7,868,462 12,522,728 12,522,728 0 100.0% 256.2 FISC - CATELLUS 2,999,100 2,999,100 249,116 2,749,984 8.3% 201.16 FISC /CATELLUS LAND SALE 0 961,989 961,989 961,989 0 100.0% 270 GARBAGE SURCHARGE 124,694 124,694 31,427 93,267 25.2% 11 12 APPROPRIATIONS First Qtr Second Qtr Third Qtr Adjusted EXPENDITURES BALANCE PERCENT 2005 -06 Adjustments Adjustments Adjustments Appropriations 31- Mar -06 31- Mar -06 EXPENDED SPECIAL FUNDS 211 GAS TAX FUND 1,417,500 122,866 19,376 1,559,742 820,000 739,742 52.6% 601 GOLF ENTERPRISE FUND 5,684,761 49,261 5,734,022 3,401,138 2,332,884 59.3% 235 HOME Fund 0 1,876,551 1,876,551 24,953 1,851,598 1.3% 248 HOME REPAYMENT FUND 0 0 557 (557) - 204.5 HOUSING IN LIEU 1,146,591 1,146,591 35,000 1,111,591 3.1% 267 HUMAN SERVICES /SSHRB/YOUTH COLLA 48,048 182,585 230,633 34,903 195,730 15.1% 317 LIBRARY CONSTRUCTION FUND 0 123,613 123,613 123,613 (0) 100.0% 210 LIBRARY FUND 2,869,152 11,025 (13,880) 29,545 2,895,842 2,055,851 839,991 71.0% 202 LOW AND MOD INC HOUSING (WECIP) 981,242 1,759 983,001 697,104 285,897 70.9% 204 LOW AND MOD INC HOUSING (BWIP) 736,028 (1,100) 734,928 300,694 434,234 40.9% 206 LOW AND MOD INC HOUSING (APIP) 98,996 (580) 98,416 59,785 38,631 60.7% 275.1 ISLAND CITY MAINT 84 -2 Zone 1 0 11,520 11,520 656 10,864 5.7% 275.2 ISLAND CITY MAINT 84 -2 Zone 2 0 79,090 79,090 10,980 68,110 13.9% 275.3 ISLAND CITY MAINT 84 -2 Zone 3 0 77,859 77,859 10,980 66,879 14.1% 275.4 ISLAND CITY MAINT 84 -2 Zone 4 0 124,870 124,870 42,660 82,210 34.2% 275.5 ISLAND CITY MAINT 84 -2 Zone 5 0 814,710 84,000 898,710 506,734 391,976 56.4% 275.6 ISLAND CITY MAINT 84 -2 Zone 6 0 351,667 351,667 163,369 188,298 46.5% 275.7 ISLAND CITY MAINT 84 -2 Zone 7 0 30,600 30,600 0 30,600 0.0% 276 MARINA COVE MAINT DT 01 -1 40,032 78,734 118,766 4,563 114,203 3.8% 215 MEASURE B FUND 0 231,209 631,209 0 631,209 0.0% 215.1 MEASURE B FUND Local St & Rd 1,606,000 239,047 440,000 (400,000) 1,885,047 241,494 1,643,553 12.8% 215.2 MEASURE B BICYCLE PED IMP 0 333,803 333,803 116,785 217,018 35.0% 215.3 MEASURE B TRANSBAY FERRY 714,000 459,737 (21,600) 1,152,137 250,679 901,458 21.8% 215.4 MEASURE B PARA TRANSIT 138,102 138,102 0 138,102 0.0% 215.5 MEASURE B CAP PROJECT 0 110,741 110,741 110,741 0 100.0% 215.6 MEASURE B GAP FUNDING 0 (6,890) (6,890) (6,890) 0 100.0% 215.7 MEASURE B NEW COUNTY PROG 0 36,000 36,000 0 36,000 0.0% 224 PARKING METER FUND 222,682 7,435 135,000 365,117 138,361 226,756 37.9% 801 PENSION FUND - 1079 2,275,800 48,023 2,323,823 2,323,823 0 100.0% 802 PENSION FUND - 1082 700,000 700,000 30,082 669,918 4.3% 161 POLICE /FIRE IMPACT FEES 35,000 202,330 237,330 177,997 59,333 75.0% 720 POST EMPLOYMENT FUND 1,441,778 1,441,778 1,012,167 429,611 70.2% 285 PUBLIC ART FUND 0 19,006 19,006 63 18,943 0.3% 201 REDEV. WECIP 4,504,470 404,647 4,909,117 3,533,695 1,375,422 72.0% 203 REDEV. BWIP 3,521,177 6,396 2,500 (6,396) 3,523,677 1,947,700 1,575,977 55.3% 205 REDEV. APIP 601,173 414 601,587 333,974 267,613 55.5% 249 REHAB REPAYMENT FUND 203,332 121,767 325,099 310,546 14,554 95.5% 712 RISK MANAGEMENT 2,240,003 156,700 (97,838) 2,298,865 1,375,975 922,890 59.9% 602 SANITARY SEWER ENTERPRISE FUND 4,197,039 50,000 46,311 4,293,350 2,511,074 1,782,276 58.5% 620 SENIOR CITIZENS TRANSPORTATION 138,102 138,102 84,827 53,275 61.4% 704 TECHNOLOGY SERVICE FUND 696,538 7,500 704,038 449,708 254,330 63.9% 216 TIDELANDS TRUST FUND 143,093 45,806 20,000 208,899 85,182 123,717 40.8% 213 TRAFFIC SAFETY FUNDS 150,000 150,000 112,500 37,500 75.0% 350 TRANSPORTATION IMPROVEMENT FUND 186,000 6,233 310,900 457,400 768 456,632 0.2% 715 UNEMPLOYMENT 31,000 21,344 52,344 52,344 0 100.0% 351 URBAN RUNOFF 1,885,734 1,193,081 224,930 3,303,745 1,349,845 1,953,900 40.9% 274 WASTE MANAGEMENT /RECYCLING 422,397 327,155 314,060 16,100 1,079,712 369,438 710,274 34.2% 711 WORKERS COMPENSATION TRUST 3,323,924 (46,367) 3,277,557 1,346,096 1,931,461 41.1% 212 XIXB TRANS IMPROVEMENT FUND 0 0 0 70,000 70,000 0 70,000 0.0% Total Special Funds $ 113,736,727 $5,774,912 $26,270,829 $ 19,933,520 $ 166,070,254 $102,283,188 $ 63,787,065 61.6% GRAND TOTAL - ALL FUNDS $ 183,118,139 $6,587,594 $28,869,114 $ 23,098,346 $ 242,059,183 $ 153,155,197 $ 88,903,985 63.3% 12 EXHIBIT CI SUMMARY OF ADJUSTMENTS - OTHER FUNDS Fund / Purpose FISC /Catellus Land Sale: parking structure FISC /Catellus Phase II: 2003 AP Bond proceeds transfer to FISC /Catellus Land Sale 1 12003 Tax Allocation Refund - BWIP: adjust budget to estimated actual CIC 2003B Tax Allocation: adjust budget to estimated actual 11999 Revenue Bond Debt: adjust budget to estimated actual 12003 AP Revenue Bond Debt: adjust budget to estimated actual 12003 AP Rev BD Proj: adjust budget to estimated actual CIC 2003A1 Tax Allocation: adjust budget to estimated actual 2003 Tax Allocation Refi - BWIP: adjust budget to estimated actual Debt CIC Sub Bond: adjust budget to estimated actual District Housing: 8% set -aside funds from BWIP tax increment for affordable housing; appropriation for predevelopment agreement with AUSD. FISC /Catellus traffic mitigation fees: adjust budget to estimated actual CDF: fees assessed on citywide development for public facilities, public and traffic safety, and parks & recreation: adjust budget to estimated actual. Measure B: adjust budget to estimated actual TSM /TDM: adjust budget to estimated actual Traffic Safety: adjust budget to estimated actual Ferry (West): adjust budget to estimated actual Transportation Improvement: revenue from State for TI- related CIP projects. Ferry (East): adjust budget to estimated actual Measure B Cap Project: adjust budget to estimated actual Measure B Gap funding: adjust budget to estimated actual Measure B Transbay Ferry: adjust budget to estimated actual Measure B Local St & Rd: adjust budget to estimated actual Rehab Repayment Fund: adjust budget to estimated actual Affordable Housing: adjust budget to estimated actual HA Section 8 Projects: adjust budget to estimated actual Home Repayment Fund: adjust budget to estimated actual Redev. BWIP: adjust budget to estimated actual 'Appropriations rn a) O) _ co O) 7,868,462 1 1,527,039 661,323 rn o v co co 427,299 3,331,323 835,110 o o 145,000 342,196 70,000 59,582 .-000 6 8' ti co co. 0 O_ N 0 . . 0 MII Revenue 5,140,906 854,975 689,492 757,321 525,854 54,758 28,124 (801,672) 1,640,801 184,150 14,362 o o 'Cr CO O) 'ct 0 r 349,425 152,0551 68,081 o o N O) CO Co 125,435 1- 105,7551 Co c 'Cr_ r I- LO LO 1- El- i x x w SUMMARY OF ADJUSTMENTS - OTHER FUNDS 1Fund / Purpose Transfers to CIP for street resurfacing and sidewalks, Godfrey Park field rennovations, dike maintenance Lead Abatement: Council approved execution of HUD grant agreement with Alameda County Lead Poisoning Prevention Program Library Construction: contributions from Friends of Alameda Library, other donations, and transfers from DUT for art medallions, and catalogue, reference database, & security technology. Pension Fund - 1079: adjust budget to estimated actual Central Garage: adjust budget to estimated actual Library operations: donation for literacy program; heldover FY05 electricity & gas bills from AUSD. Curbside Recycling Fee: adjust budget to estimated actual Risk Management payroll adjustment and redistribution with City Attorney. Worker's Comp payroll adjustment and redistribution with City Attorney. Waste Mgmt: adjust budget to estimated actual (Unemployment Compensation: adjust budget to estimated actual 7 0 CO CD (Q E y 0 O N CM 7 .C2 7 N 6 0 C (Q C a) C WI E (0 7 C C N EL O L ■ 0 c 2 L rt+ C 0 E 0 0 L Q _E c O ) 7 L C 0 0 Dike Maintenance: trsfr to CIP projects Central Stores: adjust budget to estimated actual - Marina Village AD# - 89 -1: adjust budget to estimated actual Harbor Bay AD # - 92 -1: adjust budget to estimated actual Assessment Dist 84 -3B: adjust budget to estimated actual Assessment Discrict CFD #1: adjust budget to estimated actual Assessment Dist CDF #2 PARAGON: adjust budget to estimated actual Total Fund Adjustment - Other Funds Appropriations 0 LC) N N 157,912 123,613 48,023 216,441 29,545 (97,838) M Cfl v O— Cfl n"" 21,344 CO O N LO C CO 497,838 a) (. 2,015 I 303 'Revenue 0 . O) cri ti "1" LC) N N (O CO 0 co st N Cr) CO N N �_+ W w i:� W 0 C) C !4 To C U. CO G O ■ . R 11 fA M p N Cvj mit 69 O N 1` N M p E9 O M CO C!) O cM M N M M (0(cCMO_m I� O O M N. CO d• M r- c. O 0 M O '�t Crj ti 0 O .-'Oa'ON �' 0= O w N t- N u5 C0 O 00 0 0 <- u5 MvNM 0 O M Cp M Cfl M N O C!') _^ O O Cw 1.0000.-‘00 LC) O N d' O r- CC) O C1') I`wLnNN CC) N d• 0 0 0 I: a0 0 I: O d• 1` O d• CDC° M N O N _ 00 M O CV O LO p N 'p R E = W W V Z . I w O M O MN I- M 69 I- d' d' N 1 $ (3,506,703) O M I� N O O t` ? O N. v M 0) CD M C0 "... CC) 0 0 N a0 r Lid I� d' C0 10 OJ v CO I∎ 0 CO � I,- 0 N N. (p 1.0 N M 0 r %-. O N to LO O N N O O O O 0 0 M M CC) M O) O M O) d: M d' O — C1') O 1 M N M M In r '-- (142.24211 0 1.0 O N ( 0 O 0 .- f� d- M CO 010,-M CO Cn r- 0 d• CD d- N M 'C) 0 M M 00 O) d• �- O N O .� 000 <-00 m,-<4- O CC) O d' O y d y W Q x W 4: $50,338.225 533,784 0) 0 O 0N0 O 69 O 0 N. Ei? 0 C0 0 3,533,695 4,381,323 2,775.650 00,4-0 0 1,-<-T,-I,- 0_0001 0 C.0 r 0 300,694 0 35,000 0 333.974 59,785 2,055,851 0 O N O 0 112.500 0 241,494 1 000 N-(0 <- <- M N 110,741 (6,890) 85.182 000 M Appropriations $ 75,441,668 O N CC') $ 75,988,929 $ 237,330 0 1,479,479 0 0 4,381,323 12,756,000 1,527,039 000 0 N 983,001 3,523,677 734,928 1 500.000 0) CL) ( 145,000 t[) 0 (0 98,416 2,895,842 1,559,742 70,000 150,000 631,209 1,885,047 333,803 CO N 138,102 1 110,741 (6,890) 208,899 0 259,059 0 Actual Revenue $45,896,462 10 0 M $46,563,387 $ 84,945 ON (0 N J 2,068,033 NM 0,- (00 00)_ 757,321 Cp N Cf) 518,639 1,719,844 467,174 O 805,413 1,640,801 1 159,391 39,848 1,877,977 00 CO 0 152,055 0 0 14,362 713,634 92,157 553,700 72,266 00,-00 O CO 0 Cfl O N `-' 0) 146,208 0 Estimated Revenue $ 71,710,818 771,408 $ 72,482,226 00 0 Or r 69 0 00 O O O 4,077,144 (801,672). 1,904,153 757,321 5,140,906 950,485 3,343,558 816,983 O 1,053,058 1,640,801 720,000 I` M T-. 2,880,510 1,417,500 152,055 0 .4- V 14,362 1,335,889 180,5571 753,307 138,088 20 (6,890) 290,000 15,000 215,000 0 Audited Fund Balance 0 0 0 N O M CS 16 $ 18,524,058 2,523,058 $ 21,047,115 $ 53,379 88,014 1,013,302 2,384,980 5,827,812 19,483,978 4,743,748 0 497,567 (19,766) 133,217 578,016 428,633 0 (1,546,166) 308,414 70,355 0 0 N I� 0 00 0 0 O 1,333,417 103,186 00) 00 NO Cfl 00 01.0 CO N 110,721 0 903,773 (83,273) 42,840 72,038 Equipment Replacement Total General Fund cvenue runa Group: Police /Fire Const. Impact Abandoned Vehicle Abatement Const Improvement Fund CIC -WECIP 2003 CIC Tax Alio 2003A1 2003 CIC Tax AIIo 2003A2 2003 CIC Tax AIIo 2003B FISC /Catellus Land Sale CIC -WECIP Housing CIC -BWIP CIC -BWIP Housing CIC -BWIP Hsg 2002 Bond Proceeds CIC- Housing In -Lieu Fee AUSD Housing Fund 0.1 < . • :_iI U CIC -APIP Housing Alameda City Library Fund Gas Tax Fund XIXB Trans Improvement Fund Traffic Safety Fund County Measure B Fund Measure B - Local St & Rd Measure B - Bicycle Ped Imp Measure B - Transbay Ferry Measure B - Para Transit Measure B - Capital Projects Measure B - Transp Sr & Disab Tidelands Fund Narcotics Asset Seizure Swelling Unit Fund parking In -Lieu Fund T e- CO 0 �Y' 0 0 '1 r A r M Cn CD 0 r r e- <- N 0 0 0 0 N N N N N M . d• 0 0. ' N N O 0 N N 1C') t. d' V O O N N 10 CD p 0 N N O N r N N N M N to N r 0 N N 0 N M d' 0 0 N N . t. CD M 0 0 r r N N N N r 1 N l N I 1 Exhibit D1 coN E W Fund Balance 1 CO o CO w H a 1.406.5581 1 21,703 560,968 325.4351 (85.062)1 0 - 845.9621 (2.400.590)1 (2.538.7281 ° 1- 37.7221 ° 00 108.1541 0 M v- r d' 507,5381 o co 0) 3.784.0151 coo !� M Lo M 0) O Ch CA M 132.147 212,6471 ccoo LO 0 CA N 44,945 95,662 630.8401 976.515 26.0221 6.821.8211 (13.836)1 $ 35,084,0451 1 2005 -06 1 Estimated Net Change II w 99,883 00 �t Ch 51,329 325,435 (85,062) Lo LO 1 o CO f+') ,- O 0 O N: 03 o O o 1,436 N O (17,518) (17,858) 35,306 (19,875) (375,843) 1 ' o o CO (60,468)1 ' o O CO co LC)) CO (127,880) (25,000)1 ' o 0 CO (40,032) ' o 40,000 Lt) CO 0 0) o CO 0) o o 1,812,272 (332,000) 1 ' ' $ (14,253,841) 1 Expenses M 00 M O 1 175,080 1 24,953 877,735 557 310,546 1 108,888 1 12,522,728 CO 0) N 0 0 0 39,113 34,903 0 L!) 31,427 14,981 369,438 1 0 CO 10,980 1 CO O 42,660 C) Cfl o 163,369 0 4,563 1 0 673 1 0) (. CO 0 84,827 7,260,490 0 Ln o CY Appropriations .. 365,117 0 C In I: M 1,876,551 1 12,045,764 0 325,099 674,809 12,522,728 0 0) 0 N O 0 0 271,512 230,633 190,770 1 124,694 0) 0) 0) 1,079,712 0 11,520 79,090 1 77,859 124,870 1 898,710 351,667 1 0 CO 0 CO I� 0 0 181,184 1 CO CO 00 M 19,006 1 0 138,102 11,415,134 332,000 $ 91,662,332 Actual Revenue v 388,712 { 3,400 0) O 0 812,305 557 328,767 532,065 11,034,732 0 0 0 1,436 O co. I- CA O 5,000 131,250 O 563,243 1 0 0 (0 co N O LO 0) L0 O O 30,027 1 351,428 CO 0 Co O 0 I- O) 0) 0 n 05 co 0 LC) .Zr CO 0) 0) 1,138,367 17,408 0 0 co N CO 8,873,025 0 $ 45,200,287 1 Estimated Revenue .0 O 0 CO O V' M 0N)_ 0 2,201,986 11,960,702 I. L0 328,767 775,000 11,034,732 0 0 00) CA N 0 0 1,436 M O 213,115 172,912 160,000 64 0) CO O N- 0 4,800 18,622 1 0 CO 61,364 770,830 326,667 0 CO (0 78,734 0 221,184 0 O (0 CO Lo 0 CO 0) 0 138,1021 13,227,406 0 $ 77,408,491 Audited Fund Balance Ln O N O co c0 '' 1,306,675 18,303 0 O 6) LO 0 0 D 842,294 (2,500,781) (1,050,732) 0 37,722 0 104,736 218,365 CO ,- 0) O O N 472,232 188,883 4,159,858 765 a> ci 63,622 64,788 0) 260,027 237,647 25,516 165,002 44,945 55,662 450,975 15,065_{ 0 26,022 5,009,549 318,164 $ 49,341,9491 ISUMMARY ANALYSIS OF FUNDS FY 2005 -06 larch 31, 2006 DESCRIPTION Parking Meter Fund 1TSM/TDM Fund Commercial Revitalization Home Fund CDBG Home Repymt Fund Rehab Repayment Fund FISC Lease Revenue Fund FISC - Catellus FISC - Catellus Ph II Vehicle Registr. AB434 Housg Developmt -HA Reimb HA Section 8 Projects Affordable Housing Human Services CHRPO /LEAD Garbage Subcharge Fund Curbside Recycling Waste Reduction Subcharge Island City Maint 84 -2 Island City Maint 84 -2 Z1 Island City Maint 84 -2 Z2 Island City Maint 84 -2 Z3 Island City Maint 84 -2 Z4 1 Island City Maint 84 -2 Z5 Island City Maint 84 -2 Z6 Island City Maint 84 -2 Z7 Marina Cove Maint Dist 01 -1 Reserve Marina Cove 01 -01 Bayport AD 03 -1 Athletic Fund Public Art Fund Equip. Acquisition Fund Sr Citizen Transportation Alameda Reuse & Redevelop Dike Maintenance Fund Total Special Revenue Fund Z h Q FUND 224 I 225 N N M in N co N CO CO N 249 (0 N 03 • N 256.2 259 265 t19 N 266 267 O to N 270 273 h N^ 275 275.1 275.2 275.3 275.4 275.5 O 1C! N ti N i- ti N r O n N 00 N O 00 N Ln 00 N CO O N 0 N (0 03 in CO CO CO Exhibit DI d co w W 1 Fund Balance CO O N O w w CU 11 in VI Cp M N CO N N •- CO M T- O CO O N O COO N CO O < CO op O Ch a' .-• CO O 1- M O O N CO M '<I- O O O O co O M (n •- to h 00 N ‘- in .-- .-- O N 00 co ct T O N (n N O co O N 'V' op O) cr CO r- r- <- N O(0 O M CO CO LO CO co O O> CO n- C- Ul (n (0 CO CO CO (C) ..- O O OD (C) (f) M 3.647.441 1 N_ M CO N CO $ 25,706,891 1 O M N 60 O O ti CO CO O M d' M •ln7 O 1 2005 -06 Estimated Net Change f =b -d (79.450) 510.734 61,652 27.236 (59.000) O(0 ' � M 1 4.323 O Cn r 351 M CO r 0 0 0 0 164.792 1 ti CO .- CO C0 O 'V LO 0 0 0 0 (125.400) (457.727) 71.200 100.000 $ (165,780)1 0 0 0 0 CI) V) = CI) O. X W y .. Cfi 1 21,121,560 0 0 0 1 123,613 0 0) N N N <J- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OD 1,349,845 0 $ 23,023,660 $ 237,374 264,581 651,450 O Appropriations ! 23,385,772 0 0 0 123,613 0 CO N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 457,400 3,303,745 0 0 $ 27,697,829 $ 237,330 375,325 651,950 ( 834,968 Actual Revenue 69 14,813,323 M O (n LC) N Co. O 27,236 64,613 O 28,124 4,323 1,563 351 O ( 0 0 0 0 C164,7921 � M ,- CV r- (O CO 0) (C) 0 0 0 0 132,962 1,609,602 1 0 CO $ 17,440,893 $ 177,207 288,829 CA M 0 ! Estimated Revenue (si L 23,306,322 M C0 O 61,652 27,236 64,613 O 28,124 4,323 CO (n .- LO co 183 O 0 0 0 164,792 1,317 CO CO CO (L5 0 0 0 332,000 2,846,018 71,200 100,000 $ 27,532,049 $ 237,330 375,325 ! O 0) (A O 834,968 Audited Fund Balance O N C Ch CO R .' $ 8,135 12,365,738 390,404 2,538,556 OO CO r 1,202,088 903,486 1,281,576 520,148 8,506 co -- 220,115 127,498 25,249 12,030 20,192 10,860 co N co 13,959 45,546 8,668 4,145 481,006 (0 In 0 212 461,263 $ 25,872,671 1 $ 234,081 co (5 O 453,430 0 !SUMMARY ANALYSIS OF FUNDS FY 2005 -06 larch 31, 2006 1DESCRIPTION ,roject Fund Group: !Capital Improvement Proj. FISC Catellus Traffic Fee Marina Village A.D. 89 -1 H.B.I. 92 -1 Assessmt Dist Library Construction Fund Open Space Improvement Fund 2003 AP Rev Bond Project Fund CDF -WE Traffic Safety CDF -WE Parks & Rec CDF -WE Public Facilities _ CDF -WE Public Safety CDF -NW Traffic Safety CDF -NW Park & Recreation CDF -NW Public Safety CDF -NW Public Safety CDF -CEE Traffic Safety CDF -CEE Parks & Recreation CDF -CEE Public Facilities CDF -CEE Public Safety CDF -BF Traffic Safety CDF -BF Parks & Recreation CDF -BF Public Facilities CDF- BFPublic Safety Transportation Impmt. Fund Urban Runoff CFD #1 Harbor Bay CFD #2 Paragon Gateway Total Capital Project Fund L rice Fund Group: Debt Svc - Library/Golf Proj Debt Svc - Library Bond 2003 Debt Svc -Debt Sery CIC Tx All Bd 4. FUND O 1. M 7 O M N M M M r� co co N 1- N v- .- O Ci M M C") Mr a- C Ci M M T N O M Cl N 6 M 1) N ci M at N O M r N M CI 6 0 M M M M 0 M Mr Ch 6 M — a 0 M N , 0 M ) 01 V 0 Ch et 'Cr 0 M O 0 e- 45 O co CO p) T tr . N Tr . 1 Exhibit D1 13 W CD V �o co M LL N 0 w4�N�� (9 11 O) CO M OD CO tM r N M M r N N N d' M M .N- CV O CO r E,9 O CO �d 0 ti b9 O O) 00) O CO- O to00 CO O ,� CO M N et r O 0 0 CO CO (0 69 N1�vN(n�� 0) M 69 N (f) 000 N CO N N r N r CO 0) 0) N M ) O CV M O CO I� N O CO dT CO I�� N 0 Ki O 0) r O O a0 MMM °V CO CO co N- n 0 O 0 O N 27,076,523 I 2005 -06 Estimated Net Change II w O v O 1 (145.618) O 1 (275.652) 1 $ (421,280) $ (257,331) 1.573.605 0 (501) 6ZZ;L 1,323,003 $ 353.9981 39.487 (49,486) (1.671.840)1 .044.253i1 0 M (21,799)1 $ O L 0) 0 69 7.000 (93.380)1 O O 152.485 1 O 0) r (265,327) u H G K w W 556,471 1 232,848 _0 r 0 CO 2,865,656 330,409 0 M 0) 0 $ 3,401,138 2,511,074 0 N- 0) 0 O •-- 1,316,269 $ 8,244,578 $ 544,338 223,941 449,708 00 (0 M r N Lf) M <- 0 52,344 N O $ 5,004,568 N 1� M 198,380 2,323,823 30,082 3,499,516 2,797,404 4,291,181 Appropriations 556,471 826,850 1 835,110 1 2,970,521 0) 0 v_ ° CO $ 7,618,934 $ 5,734,022 4,293,350 ° 1,335,722 2,717,251 $ 14,080,345 $ 544,338 223,941 704,038 3,277,557 2,298,865 0 0 ° 0 52,344 1,441,778 ( 0) O) K3 $ 330,000 198,380 2,323,823 700,000 3,499,516 O M r N CO 'V' 1 Actual Revenue 422,652 I 630,257 N CA (00 1 2,418,541 1 54,758 C^O CA 0 fA $ 3,052,283 CO 1.-7 0) N O 917,020 1,483,082 NO Lc) O o 00 Ep $ 561,629 263,428 586,995 1,013,412 977,214 M co 22,908 1,088,123 $ 4,514,040 $ 182,528 co N ct CV 2,323,823 30,082 1,803,372 1 0 (00 0 CO ) 4,0 5,854 Estimated Revenue 1 556,461 826,850 40'_ co 0 2,970,521 1 54,758 (0 Q7 1` ffl (0 QS 4 0 EL? 00) QS 00 0 O 1,335,222 2,724,480 $ 15,403,347 $ 898,336 263,428 654,552 1- N tri 1,254,612 0 (00 CC 30,545 1,441,778 Co (0 c6 � $ 337,000 105,000 2,323,823-1 700,000 3,652,000 O 2,100,000 4,025,854 Audited Fund Balance 6/30/2005 v 534,547 1,532,387 1,450,450 4,221,822 2,403,885 $ 11,447,381 CV � di 44,522,891 9,641,546 38,564 140,292 $ 62,008,054 $ 37,253 47,271 1 co 0) co- N (4,839,381) 1,066,852 (34,241) 25,219 O $ (3,420,078)1 gency Fund Group: $ 619,746 205,870 O O 6,187,833 0 M 20,720,426 L 27,341,850 FY 2005 -06 Z 0 H w Debt Svc -CIC Sub Bond Debt Svc -Refin CityHall 2002 Debt Svc 2003 Tax Alio Refd BWIP Debt Svc 2003 CIC Tax Alloc Bd Debt Svc 2003 AP Rev Bond Total Debt Service Fund ;e Fund Group: 1Sewer Service Fund Ferry Service Fund East End Ferry West End Ferry Total Enterprise Fund iervice Fund Group: Central Garage Fund Techology Sery Fund Worker's Comp Self Insur Risk Management Fund Dental Insurance Fund Unemployment Insurance Post Employment Fund Debt Svc for 510 84 -3B Police /Fire Pension 1079 Police /Fire Pension 1082 Debt Svc for 512 89 -1 Debt Svc for 513 92 -1 1998 Revenue Bond Debt Fd 1999 Revenue Bond Debt Fd G Z 7 CO CV et LC) O CO et et CO CO V' CO CG V' IEnterpri 0 co O (0 N co r r co N N r co N 0 1` 0 I's 1\ . Is. C.) ti r 1- 0 ti CO : v. 0 co 0 co M 00 M a0 M 00 i 1 Exhibit DI Estimated Fund Balance 6/30/2006 g =a - f 3,026 029 1,657,583 $ 58,848,311 1 $ 205,522,544 1 O L [) 0 N 1 Estimated Net Change � 11 w (27.725) N O CO N $ (912,275)1 $ (20,531,072)1 Expenses 1,523,725 CO Cr N CA N. Cr) CO O Cn Efl $153,155,197 Appropriations 1,523,725 179,208 $ 15,857,952 $ 242,059,183 $ 27,246,100 69,640,728] $ 338,946,011 L Actual CU 7 C CV d (c) 867,559 118,045 $ 10,850,410 $ 137,927,694 Estimated Revenue (b) 1,496,000 O O O CO O N $ 14,945,677 $ 221,528,111 $ 26,532,930 69,658,047 $ 317,719,088 Audited Fund Balance N 0 O N C M CD R .... 3,053,754 1,630,792 $ 59,760,586 $ 226,057,6791 'SUMMARY ANALYSIS OF FUNDS FY 2005 -06 _ larch 31, 2006 DESCRIPTION Assessment District CFD #2 Total Trust & Agency Fund GRAND TOTAL C 0 0 E 0 Housing Authority 1 Alameda Power & Telecom All Inclusive Total Z CO Q FUND 1 860 CO CO CITY OF ALAMEDA MEMORANDUM Date: May 2, 2006 To: Honorable Mayor and Members of City Council Chair and Members of Community Improvement Commission Chair and Members of Alameda Reuse and Redevelopment Authority From: Carol A. Korade City Attorney /General Counsel Re: Legal Services Provided by City Attorney and General Counsel and Discussion of Staffing Options Background Alameda's legal needs are unique among the 438 cities in California. It is the only city under 100,000 population, in which all of the following are true: • It has a closed military base in its jurisdiction for disposition and redevelopment • It has a Housing Authority, providing affordable housing opportunities • It has an active redevelopment agency, with ongoing development projects • It owns a public utility company2 • It has lands held in the Tidelands Trust for the public interest • It owns a municipal (public) golf course • It has a full - service police, fire and paramedic service The City's complex legal needs are provided by and through the City Attorney.3 In this capacity, the City Attorney's Office provides over 10,000 formal and informal legal opinions, contracts, transactional work and prepares all the legislation for each legislative body each year. The City Attorney defends the City entities against claims and lawsuits and initiates litigation on behalf of the City entities when directed to do so by the legislative body. The City receives an average of 126 claims a year and has averaged 16 active litigation cases per year for the past 15 years. The City is self - insured for all claims and lawsuits and workers' compensation matters. Since 1997, with the closure of the Naval Air Station Alameda, expansion of AP &T, and increased City redevelopment, the City's demand for legal services has more than doubled. 1 There are only nine other cities in the state, including, San Francisco, Oakland, Los Angeles, Sacramento, San Diego, Vallejo, Long Beach, Oxnard and Fairfield, which include most of these criteria. 2 Alameda is the only city in California which provides electric, Internet and cable television services to its citizens. 3 In addition to serving as legal advisor to the City Council, 26 City Boards, Commissions and Committees, the City Manager and City's Clerk's Offices and 13 City Departments, the City Attorney is also General Counsel to Alameda Power & Telecom, Community Improvement Commission ( "CIC "), Alameda Reuse and Redevelopment Authority ( "ARRA ") and the Housing Authority. Report 2 Special Joint Meeting 5 -02 -06 Honorable Mayor and City Council Members of Community Improvement Commission Members of Alameda Reuse and Redevelopment Authority May 2, 2006 Page 2 Current Organizational Model and Staffing Pattern for City Attorney's Office The present composition of the City Attorney's Office is the City Attorney plus four full - time in -house assistants and /or deputies, supplemented with various outside counsel support. Even with City Attorney staffing of five full -time attorneys, the workload of each attorney has increased more than 30% since 1997, due to the increased demand for legal services. All in -house attorneys work 40 -50 hours each week. The current budget for the five attorney staff of the City Attorney's Office is $894,170 (including cost of benefits). This budget reflects an average hourly rate of $76.00 (which includes the cost of benefits) based on a 45 hour work week for the five full -time municipal attorney staff.4 The City Attorney staff supervises the work of all outside counsel and no staff attorney has less than 10 years experience. By comparison, the average hourly rate of outside counsel is $276 —over three and 1/2 times more expensive than a staff attorney.5 The organizational model of permanent in -house attorney staffing, supplemented by discrete outside counsel services, is a model which is used by many cities. Attachment 1, a comparison of East Bay city attorney costs and staffing patterns, reflects that Alameda's City Attorney budget is on par with comparable cities. In addition to the City Attorney's in -house staffing, the City Attorney has access to an outside counsel budget for the various City entities it represents. The outside counsel budgets function like a reserve or "contingency" fund for each entity, and is used to fund litigation and discrete areas of transactional expertise. Attachment 2 summarizes the City's current outside counsel budgets, and also shows expenditures to date. The existing outside counsel budgets were approved for FY 05/06 by the legislative body, as recommended by the City Manager. The City Council and other legislative bodies also adopted procedures and limitations on the City Attorney's expenditures from all outside counsel budgets, the imposition of monthly financial reporting requirements and restrictions on use of outside counsel from an outside counsel panel, chosen through an RFQ process. The outside counsel budgets for the City, ARRA and the Housing Authority have remained relatively constant for 10 -15 years. Historically, the City Attorney's Office has expended less than 88% of its outside counsel funds, with an average annual cost savings of more than 12 %. With my departure on June 30, 2006, the City Attorney's Office will be operating with only two of its budgeted attorney positions, which is 40% of its legal staff (due to the loss of two staff attorneys last month), and 28% of its FY 04/05 professional staff (loss of two staff attorneys plus a laid off Management Analyst). Five in -house attorneys have been working at least 45 hours per week in order to meet the legal demands of the 4 Based upon a 36 hour work week, the average hourly rate is $95 (includes cost of benefits). 5 Based on average of hourly rates of outside legal services panel established in December 2005, through RFQ process. Honorable Mayor and City Council Members of Community Improvement Commission Members of Alameda Reuse and Redevelopment Authority May 2, 2006 Page 3 City (approximately 1,000 total working hours a month each month). With only two attorneys in place, the City would suffer a Toss of over 600 working hours a month to provide necessary legal services. It is not possible for the City Attorney's Office to provide necessary legal services with only an Acting City Attorney and one staff attorney starting July 1. Additionally, two in -house attorneys are insufficient to supervise this level of back -fill work by outside counsel. In order to avoid the loss of significant legal services on July 1st, we are currently creating eligible lists from which to choose replacement of two vacant staff attorney positions, subject to Council direction on the staffing options.6 As part of the budget process for FY 06/07, the City Attorney's office analyzed the legal needs of the City based on input from the 13 City Departments and the City Manager's Office regarding the projects anticipated for the upcoming fiscal year. This information has been previously provided to the COUnciI.7 Staffing Options for the City Attorney's Office Attachment 3 is a chart reflecting four staffing options for the City Attorney's Office, with a comparison of function and cost for each Option summarized below: Option One, is the existing staffing pattern of one City Attorney and four staff attorneys. The total budgeted personnel costs for this option is $894,1470. Option One includes retaining the outside counsel budgets at their existing reserve levels, as shown in Attachment 2. Option One provides sufficient staffing to: • Provide experienced and high level in -house attorney work at a good value ($76 /hour) • Provide necessary supervision to outside counsel litigation and transactional work to continue to keep outside counsel costs controlled • Maintain synergy between City departments through in -house attorney consistency and institutional knowledge • Provide maximum risk shifting and risk avoidance through proactive legal work 6 Recruitment is likely to be made more difficult due to a professional perception of instability in the City Attorney's Office, with my departure on June 30th and lack of a permanent City Attorney appointment. (It is important for professional personnel to know who their boss will be, when deciding on a career move which will include a period of probationary employment.) 7 The past few years have seen an unprecedented request for legal services outside the municipal area. A portion of these include the Navy negotiations /base transfer issues; litigation and transactional issues on the Bridgeside condemnation and transfer and Alameda Theater; the new main library; legal support for growth of AP &T and significant litigation; ferry issues; the Alameda Beltline litigation; Harbor Island Apartments litigation; Measure A issues and litigation; transactional and litigation services to complete the Navy transfer of the FISC site and the Catellus development; environmental /remediation issues, to name only a few. Honorable Mayor and City Council Members of Community Improvement Commission Members of Alameda Reuse and Redevelopment Authority May 2, 2006 Page 4 Option Two shows a reduced attorney staff pattern of one City Attorney and three staff attorneys. It is recommended that with the Option Two reduced attorney staffing, that the remaining staff attorneys be high level and capable of complex legal work. This Option shows a $143,298 or 16% salary/benefit savings over Option One. Outside counsel budgets would be maintained at their existing reserve levels. Option Two provides in -house attorney staffing to: • Provide experienced and high level in -house attorney work at a good value ($76 /hour) • Provide supervision to outside counsel litigation and transactional work, but increase expenditures from outside counsel budget or limit legal services • Maintain synergy between City Departments through in -house attorney consistency and institutional knowledge • Provide some risk shifting /risk avoidance, but less proactive legal work and more "triage" in approach Option Three shows a reduced attorney staff pattern, plus the addition of a Management Analyst. Management of claims and resulting litigation must be coordinated with and supervised by the City Attorney's Office. In the FY 05/06 budget cycle, the City Attorney's Office had to lay -off. a Management Analyst as part of an overall budget cut of $330,000. "Option Three" is the same staffing pattern as Option 2, but includes restoring a full -time Management Analyst. This Option shows a $32,965, or 4% salary savings over Option One. Option Three compares with Option Two above, but permits better risk shifting /risk avoidance and proactive legal work with reinstatement of personnel to provide in -house claims management. Option Four is the retention of existing attorney staff only —one City Attorney and two staff attorneys, and providing the additional legal work required by the City, ARRA, CIC and Housing Authority through the use of outside counsel resources. The existing outside counsel budget would be insufficient to provide necessary legal services for this Option, given the cost differential between in -house attorney staffing ($76 /hour average) and outside counsel staffing ($276 /hour average). We are sensitive to the fact that outside counsel costs have been a source of public discussion and that the City Council has expressed a desire to keep these outside counsel costs controlled. Option Four is the least cost effective and least efficient model: • Provides a salary/benefit savings of approximately $331,577, but increases the outside counsel budget by the same amount for no net cost savings • Outside counsel costs are over 3 1/2 times higher than in -house staffing, and therefore, only 30% as efficient • In house attorneys work at least 45 hours a week (equivalent to 35 "billable" hours a week), with an annual billable rate of 1,820 hours each (times two attorneys). At an average outside counsel billable rate of $276 times 3,640 Honorable Mayor and City Council Members of Community Improvement Commission Members of Alameda Reuse and Redevelopment Authority May 2, 2006 Page 5 hours, the potential cost of outside counsel to replace the work of two staff attorneys is over $1,000,000; even if the outside counsel budget was enhanced by the $331,557 salary savings of two unfilled attorney positions, there would still be a deficit of over $600,000 in costs necessary to fund this option. • Provides insufficient in -house attorney staffing to maintain synergy and legal continuity between departments (many City projects have implications for multiple departments, such as affordable housing projects between Development Services, Housing Authority and Planning and Building, or development and redevelopment projects between Development Services and Public Works) • Provides insufficient in -house attorney staffing to supervise outside counsel work, therefore likely to lead to error and inconsistency in the legal product • Provides less access to legal support by departments, given the "pay as you go" model of outside counsel services • Increases costs by paying outside counsel to "learn Alameda" repeatedly (lack of continuity) • Increases risks of litigation costs, where same outside counsel firm providing transactional advice also provides resulting litigation services Fiscal Impact There would be no fiscal impact by maintaining the current City Attorney staffing pattern. This budget was approved in July 2005. A FY 06/07 budget based on the current City Attorney staffing pattern will not result in any overall budget increase from FY 05/06. Option Two — reduced staffing pattern of one City Attorney and three staff attorneys. The salary/benefit cost for this attorney staffing pattern is $750,880, which is a savings of $143,290 in salary/benefits over the current budget. Option Three — reduced staffing pattern of one City Attorney and three staff attorneys, but restoring a Management Analyst. The salary/benefit cost for this staffing patterns is $861,205, which is a savings of $32,965 in salary/benefits over the current budget. Option Four — reduced staffing pattern of one City Attorney and two staff attorneys with a corresponding increase in outside counsel budget to back -fill legal services —would not result in any cost savings over FY 05/06 budget and could potentially be more expensive (up to an additional $600,000 in outside counsel costs, even with a transfer of $331,557 in salary savings to the current outside counsel budget), due to the three - to -one expense comparison of outside counsel /contract attorney costs vs. in -house attorney costs. Honorable Mayor and City Council Members of Community Improvement Commission Members of Alameda Reuse and Redevelopment Authority May 2, 2006 Page 6 Recommendation Option One is recommended as the optimum City Attorney staffing pattern; • However, with greater risk assumption by the City, Options Three or Two can be recommended, in increased order of risk assumption • Option Four is not recommended, due to its high cost, inherent inefficiencies and increased risk exposure a Vm.a_k Carol A. Korade City Attorney /General Counsel Attachment ml x x k F v m o ' . '' ce pp o 0 a o allgA X x a k x x • x x k •k k x co a H co r 6, Santa Clara X k k. k k x k V+ v 5 0 3 0. O ea COD v i San Leandro x • k x tg .4 • $ 814,477. as 9 1. •g - Richmond X k k k k . e v.. H Add'l payments made (# unknown) k k k k. ev $ 613,000 'b o a Pi k k k x x k x i-- 6R ICITY ATTORNEY'S OFFICE COST COMPARISON > Z X Water x k k, k k V+ $ 1,000,00 Add' payments made (# unknown) • ri es X k k k ,o as a A X k k - x k en o 0 0 64 • Add' payments made (# unlmownj X x x k' k x x x x x x. x V+ a, a co 69 o o • ‘e•-� 69 N m ,na O P 3 g Do you provide legal services to a Housing Authority? Do you provide legal services to a municipal utility company? Do you provide legal services to a municipally -owned telecom provider? Do you provide legal services to a local reuse authority for purposes of acquiring or redeveloping a closed military base within your iurisdiction? Does your city have frill in -house police staffing, as opposed to contracting for public safety services with your county? Does your city have full in -house fire staffing, as opposed to contracting for public safety services with your county? Does your City own a municipal golf course for which you provide legal services? 11p-0 you provide legal services for the construction of a new municipal parking structure? Does your city have an historio preservation district and do you provide legal services for the preservation of historic structures? C. 4 W� W Q m N a o 0 , ca Do you provide legal services to your city regarding the Coastal Conservancy Act or Tidelands Trust (Le., if your city is located adjacent to the coast or a public waterway)? Do your provide legal services to support the renovation of a historic theatre or other major redevelopment project? How many authorized attorney positions do you have in your office? Whatis your.total fiscal year budget for the City Attorney's Office (including salaries and overhead for attorneys, support staff, materials/conferences /office equipment, etc.) What is your City Attorney's Office fiscal year outside counsel budget? .. HI VI 1 SUMMARY OF OUTSIDE COUNSEL BUDGET AS OF FEBRUARY 28, 2006 *City's Outside Legal budget funds City initiation of litigation and litigation defense and specialty transactional work. This budget has remained relatively constant for 15 years. Approved Maximum Legal Fees /Costs Legal Fees /Costs Expenditure Paid thru 2/28/06 Remaining Available Balance as of 2/28/06 City Legal* $ 465,000.00 $ 189,032.00 $ 275,968.00 AP &T Electric ** $ 200,000.00 $ 35,057.21 $ 164,942.79 AP &T Telecom * ** $ 200,000.00 $ 12,268.30 $ 187,731.70 ARRA * * ** $ 484,000.00 $ 108,671.75 $ 375,328.25 HA * * * ** $ 41,520.00 $ 2,660.50 $ 38,859.50 $ 1,390,520.00 $ 347,689.76 $ 1,042,830.24 25% 75% *City's Outside Legal budget funds City initiation of litigation and litigation defense and specialty transactional work. This budget has remained relatively constant for 15 years. * *AP &T Electric Outside Legal budget funds AP &T litigation and specialty transactional work pertaining to electric utility distribution and regulation. This budget varies from year to year, depending on projected project or litigation needs of the AP &T electric. * * *AP &T Telecom Outside Legal budget funds AP &T litigation and specialty transactional work pertaining to telecommunications. This budget varies from year to year, depending on projected project or litigation needs of AP &T telecom. ** **ARRA Outside Legal budget funds ARRA litigation and specialty transactional work pertaining to federal regulations (BRAC process), environmental remediation, negotiation of specialty environmental insurance products and leasing /redevelopment. This budget has remained relatively constant for 10 years. * * ** *Housing Authority Outside Legal budget funds Housing Authority litigation, such as unlawful detainer actions and disputes with HUD. This budget has remained relatively constant for many years. There is no CIC outside counsel legal budget reserve. Legal costs of various redevelopment projects are part of the "project costs," largely funded by the project development (e.g., the Alameda Theater project and litigation costs flowing from the Alameda Theater project.) Option 1 Option 2 Current Attorney Staffing Reduced Attorney Staffing CA $ 231,008 CA $ 231,008 ACA II $ 183,624 ACA II $ 183,620 ACA I I $ 183,624 ACA I $ 168,126 DCA II $ 147,957 ACA I $ 168,126 $ 750,880 DCA II $ 147,957 $ 894,170 Savings $ 143,290 16% Option 3 Option 4 Reduced Attorney Staffing/ Further Reduced Attorney Staffing Restored Risk Professional with Increased Outside Counsel Budget CA $ 231,008 CA $ 231,008 ACA II $ 183,620 ACAII $ 183,620 ACA I $ 168,126 ACAI $ 168,126 ACA I $ 168,126 Outside Counsel Increased MA $ 110,325 $ 861,205 Savings $ 32,965 Savings None 4%