2006-05-03 Special CC PacketCITY OF ALAMEDA•CALIFORNIA
SPECIAL MEETING OF THE CITY COUNCIL
WEDNESDAY - - - MAY 3, 2006 - - - 6:29 P.M.
Time: Wednesday, May 3, 2006, 6:29 p.m.
Place: Council Chambers, City Hall, corner of Santa Clara Avenue
and Oak Street.
Public Comment
Anyone wishing to address the Council on the agenda item only may
speak for a maximum of 3 minutes.
Roll Call - City Council
Agenda Item
1. Recommendation to reject the bid, adopt Amended Plans and
Specifications in accordance with amended CalTrans requirements,
and authorize second call for bids on an expedited basis for the
Fernside Pedestrian Access Improvements near Lincoln Middle
School (Safe Routes to School), No. P.W. 11- 02 -15. (Public
Works)
Adjournment
CITY OF ALAMEDA
MEMORANDUM
Date: May 3, 2006
To: Honorable Mayor and
Councilmembers
From: Debra Kurita
City Manager
Re: Recommendation to Reject the Bids, Adopt Amended Plans and Specifications in
Accordance with Amended Caltrans Requirements and Authorize a Second Call for Bids on
an Expedited Basis for Fernside Boulevard Pedestrian Access Improvements Near Lincoln
Middle School (Safe Routes to School), No. P.W. 11 -02 -15
BACKGROUND
On March 21, 2005, the City Council adopted plans and specifications and authorized call for bids
for Fernside Boulevard Pedestrian Access Improvements Near Lincoln Middle School (SR2S), No.
P.W. 11- 02 -15. The project is funded, in part, with a $331,663 Safe Route to School grant that uses
federal transportation funds and is administered by Caltrans. Bids were opened on April 19, 2006.
Four contractors submitted bids. The list of bidders and bid results is as follows:
Bidder
Business Location
Bid Amount
Vanguard Construction
Oakland, CA
$ 573,111
Ghilotti Brothers, Inc.
San Rafael, CA
$ 594,520
J.A. Gonsalves and Sons, Inc.
Napa, CA
$ 594,800
McGuire and Hester
Oakland, CA
$ 599,520
DISCUSSION /ANALYSIS
The City of Alameda had an approved Disadvantaged Business Enterprise (DBE) program for
federal fiscal 2006, with a goal of 11 %. On May 1, 2006, Caltrans adopted new DBE program
requirements, which became effective immediately. This action affects all projects with federal
transportation funding administrated by Caltrans. Although Caltrans had previously reviewed the
project plans and specifications and authorized the City to call for bids, they have now indicated that
since award of the project will occur after May 1, the bid specifications and contract documents must
be in compliance with the new DBE program. Since the Safe Route to School Grant is a significant
funding source for the project, the project can not move forward without the grant monies.
Therefore, the project specifications must be revised to reflect the new DBE requirements, or the
project will not qualify for the grant monies. Staff recommends therefore, that all bids received on
April 19, 2006, be rejected.
Report #1
5 -3 -06
Honorable Mayor and
Councilmembers
Page 2
May 3, 2006
Since the project is located in the vicinity of Lincoln Middle School, the original bid specifications
planned for the major construction to occur during the summer months. To maintain this
construction schedule objective, an expedited public bid process is requested. The amended project
specifications are on file in the City Clerk's Office.
BUDGET CONSIDERATION /FINANCIAL ANALYSIS
General Fund monies are not programmed in this project. This work is funded under CIP 02 -98,
receiving funds from a Safe Route to School grant and Measure B. Transportation Development Act
funds have also been identified by the Metropolitan Transportation Commission for the project.
Council will be required to adopt a Resolution to request Metropolitan Transportation Committee
allocate these funds.
RECOMMENDATION
The City Manager recommends that the City Council, by motion, reject the bids, adopt amended
plans and specifications in accordance with amended Caltrans requirements and authorize a second
call for bids on an expedited basis for Fernside Boulevard Pedestrian Access Improvements Near
Lincoln Middle School (Safe Routes to School), No. P.W. 11- 02 -15, No. P.W. 11 -02 -15
Respec, ubmitt
Matthew T. Naclerio
Public Works Director
G:\ pubworks\ pwadmin \COUNCIL\2006\050206\SR2S reject bids.doc