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2006-08-15 PacketCITY OF ALAMEDA • CALIFORNIA SPECIAL MEETING OF THE CITY COUNCIL TUESDAY - - - AUGUST 15, 2006 - - - 5:30 P.M. Time: Tuesday, August 15, 2006, 5:30 p.m. Place: City Council Chambers Conference Room, City Hall, corner of Santa Clara Avenue and Oak Street Agenda: 1. Roll Call 2. Public Comment on Agenda Items Only Anyone wishing to address the Council on agenda items only, may speak for a maximum of 3 minutes per item 3. Adjournment to Closed Session to consider: 3 -A. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation (54956.9) Number of cases: Two 3 -B. CONFERENCE WITH PROPERTY NEGOTIATOR Property: 1150 Ballena Boulevard Negotiating parties: City of Alameda and Mission Valley Properties, dba Ballena Shores LLC. Under negotiation: Price and terms 3 -C. CONFERENCE WITH LABOR NEGOTIATORS Agency negotiators: Craig Jory and Human Resources Director Employee organizations: Alameda City Employees Association, International Brotherhood of Electrical Workers, Management and Confidential Employees Association, and Executive Management Group 4. Announcement of action taken in Closed Session, if any 5. Adjournment Beverl , • r' so,� , Mayor ret Housing Authority of the City of Alameda 701 Atlantic Avenue - Alameda, California 94501 -2161 - TEL: (510) 747 -4300 - FAX: (510) 522 -7848 - TDD: (510) 522 -8467 IF YOU WISH TO ADDRESS THE BOARD: 1. Please file a speaker's slip with the Executive Director, and upon recognition by the Chair, approach the rostrum and state your name; speakers are limited to 3 minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. 3. Applause and demonstrations are prohibited during Board of Commissioners meetings. AGENDA SPECIAL MEETING OF THE BOARD OF COMMISSIONERS DATE & TIME Tuesday, August 15, 2006, 7:25 PM LOCATION City Hall, Council Chambers, Room 390, 2263 Santa Clara Ave., Alameda, CA Welcome to the Board of Commissioners of the Housing Authority of the City of Alameda meeting. Regular Board of Commissioners meetings are held on the first Tuesday of each quarter in the Council Chambers at City Hall. Public Participation Anyone wishing to address the Board on agenda items or business introduced by Commissioners may speak for a maximum of three minutes per agenda item when the subject is before the Board. Please file a speaker's slip with the Housing Authority Executive Director if you wish to address the Board of Commissioners. PLEDGE OF ALLEGIANCE 1. ROLL CALL - Board of Commissioners 2. CONSENT CALENDAR • Consent Calendar items are considered routine and will be approved or accepted by one motion unless a request for removal for discussion or explanation is received from the Board of Commissioners or a member of the public. 2 -A. Minutes of the Regular Board of Commissioner meeting held April 4, 2006. Acceptance is recommended. Board of Commissioners Meeting August 15, 2006 Page 2 2 -B. Minutes of the Special Board of Commissioners meeting held May 2, 2006. Acceptance is recommended. 2 -C. Approving Award of Contract for Window Replacement at Eagle Village in an Amount not to Exceed $142,450 and Authorize the Executive Director to Execute Contract. The Housing Commission and Chief Executive Officer recommend the Board of Commissioners: 1. Award a contract to Quality Plus Construction for $129,500 plus up to an additional 10 percent for change orders for a not to exceed amount of $142,450, to replace the windows at Eagle Village; and 2. Authorize the Executive Director to execute the contract. 2 -D. Approving Award of Contract in the Amount of $162,500 for Flooring Replacement at All Properties; and Authorizing the Executive Director to Execute Contract. The Housing Commission and Chief Executive Officer recommend the Board of Commissioners: 1. Award a contract to Design Flooring Systems for an amount not to exceed $162,500 to replace floor coverings in units at all properties and with the Authority's option to renew the contract for up to two additional one year terms; and 2. Authorize the Executive Director to execute the contract. 3. AGENDA 3 -A. None. 4. ORAL COMMUNICATIONS, Non - Agenda (Public Comment) 5. COMMISSIONER COMMUNICATIONS, (Communications from the Commissioners) 6. ADJOURNMENT Note: * Sign language interpreters will be available on request. Please contact Carol Weaver, Secretary, at 747 -4325 voice or 522 -8467 TDD at least 72 hours before the meeting to request an interpreter. * Accessible seating for persons with disabilities (including those using wheelchairs) is available. * Minutes of the meeting are available in large print. * Audiotapes of the meeting are available on request. * Please contact Carol Weaver at 747 -4325 voice of 522 -8467 TDD at least 72 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. CITY OF ALAMEDA • CALIFORNIA IF YOU WISH TO ADDRESS THE COUNCIL: 1. Please file a speaker's slip with the Deputy City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three (3) minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. 3. Applause and demonstration are prohibited during Council meetings. AGENDA REGULAR MEETING OF THE CITY COUNCIL TUESDAY AUGUST 15, 2006 - - - - 7:30 P.M. [Note: Regular Council Meeting convenes at 7:30 p.m., City Hall, Council Chambers, corner of Santa Clara Ave and Oak St.] The Order of Business for City Council Meeting is as follows: 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders of the Day and Announcements 4. Consent Calendar 5. Agenda Items 6. Oral Communications, Non - Agenda (Public Comment) 7. Council Communications (Communications from Council) 8. Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilmembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Deputy City Clerk if you wish to address the City Council. SPECIAL MEETING OF THE CITY COUNCIL 5:30 P.M. CITY COUNCIL CHAMBERS CONFERENCE ROOM Separate Agenda (Closed Session) SPECIAL MEETING OF THE HOUSING AUTHORITY BOARD 7:25 P.M. OF COMMISSIONERS, CITY COUNCIL CHAMBERS Separate Agenda 1. ROLL CALL - City Council 2. AGENDA CHANGES 3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS 3 -A. Proclamation declaring the week of August 13 -19, 2006 as Farmers' Market Week. 4. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council or a member of the public. 4 -A. Minutes of the Special Joint City Council and Community Improvement Commission (CIC) Meeting held on July 26, 2006; the Special Joint City Council and Social Service Human Relation Board held on July 27, 2006; the Regular City Council Meeting held on August 1, 2006; and the Special Joint City Council, Alameda Reuse and Redevelopment Authority, CIC and Housing Authority Board of Commissioners Meeting held on August 2, 2006. (City Clerk) 4 -B. Bills for ratification. (Finance) 4 -C. Recommendation to accept the Quarterly Investment Report for the period ending June 30, 2006. (Finance) 4 -D. Recommendation to adopt specifications and authorize Request for Bids for a cleaning service for the Police Administration Building for Fiscal Year 2006 -2007 and 2007 -2008. (Police) 4 -E. Recommendation to enter into an extension of the Exclusive Negotiation Agreement (Amendment No. 1) with Ballena Isle Marina L.P. and Ballena Shores LLC. (Development Services) 4 -F. Recommendation to accept the work of SpenCon Construction, Inc. for Repair of Portland Cement Concrete Sidewalk, Curb, Gutter, Driveway and Minor Street Patching Phase 6, Fiscal Year 2005 -2006, No. P.W. 07- 05 -06. (Public Works) 4 -G. Adoption of Resolution Authorizing the Purchase of One New Fire Engine Using the City of Bakersfield Fire Department's Competitive Bid Award. [Requires four affirmative votes]; and • Recommendation to approve a Purchase Agreement with Pierce Manufacturing Inc. to Include Equipment in the Amount of $393,393.13. (Fire) 4 -H. Introduction of Ordinance Approving and Authorizing the Lease of City -Owned Property at 3367 Fernside Boulevard to Arthur M. Jawad and Julia Jawad. [Requires four affirmative votes] (Development Services) 5. REGULAR AGENDA ITEMS 5 -A. Recommendation to rename Tinker Avenue to Willie Stargell Avenue. (Planning and Building) 5 -B. Final Passage of Ordinance Amending the Alameda Municipal Code by Deleting Section 2- 63.10, Third Party Claims, and by Adding a New Section 2 -65, Disposition of Property Consisting of Sections 2 -65.1 through 2 -65.5, to Article V, Administrative Policies and Procedures. (Finance) 5 -C. Final Passage of Ordinance Amending the Alameda Municipal Code by Adding Article XVIII Earthquake Hazard Reduction in Existing Wood Frame One and Two Story Residential Structures to Chapter XIII (Building and Housing). (Planning and Building) 6. ORAL COMMUNICATIONS, NON- AGENDA (Public Comment) Any person may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance, that is not on the agenda. 7. COUNCIL COMMUNICATIONS (Communications from Council) Councilmembers can address any matter, including reporting on any Conferences or meetings attended. 7 -A. Discussion of the U.S. Conference of Mayors Climate Protection Agreement. [Mayor Johnson] 7 -B. Selection of two Councilmembers to serve on the Oakland Alameda Ad Hoc Liaison Development Impact Committee. 8. ADJOURNMENT • For use in preparing the Official Record, speakers reading a written statement are invited to submit a copy to the City Clerk at the meeting or e -mail to: lweisige @ci.alameda.ca.us • Sign language interpreters will be available on request. Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 72 hours prior to the Meeting to request an interpreter • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 747 -4800 or TDD number 522 -7538 either prior to, or at, the Council Meeting • Accessible seating for persons with disabilities, including those using wheelchairs, is available • Minutes of the meeting available in enlarged print • Audio Tapes of the meeting are available upon request • Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting Housing Authority of the City of Alameda 701 Atlantic Avenue - Alameda, California 94501 -2161 - TEL: (510) 747 -4300 - FAX: (510) 522 -7848 - TDD: (510) 522 -8467 MINUTES REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF ALAMEDA HELD TUESDAY, APRIL 4, 2006 The Board of Commissioners was called to order at 7:44 p.m. PLEDGE OF ALLEGIANCE 1. ROLL CALL Present: Commissioner deHaan, Gilmore, Matarrese, Torrey and Chair Johnson Absent: Commissioner Daysog 2. CONSENT CALENDAR Commissioner deHaan moved acceptance of the Consent Calendar. Commissioner Torrey seconded. Motion carried unanimously. Items accepted or adopted are indicated by an asterisk. *2 -A. Minutes of the Regular Board of Commissioner meeting held January 3, 2006. Minutes were accepted. *2 -B. Minutes of the Special Board of Commissioner meeting held January 3, 2006. Minutes were accepted. 3. AGENDA 3 -A. Adopting Housing Authority Budget for Fiscal Years FY2007 and FY2008. Commissioner Matarrese asked if the Section 8 reserves that had been drawn down had been restored by HUD. Executive Director Pucci responded no, saying he will provide a report on that issue. The reserve is slowly being replenished and additionally HUD has been asked to replenish over $700K. The outcome from HUD is uncertain. A surplus in the Section 8 account has been built up but the surplus cannot be used to replenish reserves. Commissioner Matarrese asked if the Board could make a decision of how the surplus can be used. Mr. Pucci explained the surplus can only be used for Housing Assistance Payments to landlords on behalf of the tenants. The surplus funds are extremely restricted and HUD can recapture them. Commissioner Matarresse and Chair Johnson asked if additional vouchers could be issued. Mr. Pucci stated the funds cannot be used for additional vouchers. Currently we have the funds we need for the vouchers that have been allocated. He explained the surplus could be used in case the rental market went up and the Housing Authority Agenda Item #2 -A 8 -15 -06 HABOC Minutes of the April 4, 2006 Regular Board of Commissioners Meeting Page 2 had to pay more for rent or if tenant's incomes went down. There are no plans to use the surplus funds but they are there if needed. HUD has said they have the ability to recapture the funds but they have no plans in the immediate future. It is unusual to have this amount as a surplus. Commissioner Torrey moved that the Board of Commissioners: 1. Adopt the proposed budget, including the Extraordinary Maintenance Projects line item, for fiscal years 2006 -07 and 2007 -2008; for FY2007 and FY2008. 2. Adopt the proposed resolution for both budget years for the Conventional Low - Rent Housing Program No. CA062 (Esperanza); and 3. Recommend to the City Council to waive the Payment in Lieu of Taxes for both fiscal years. Commissioner Matarrese seconded. Motion carried unanimously. 3 -B. Resolving to Reappoint Michael Torrey as the Tenant Commissioner of the Board of Commissioners. Commissioner Matarrese moved to reappoint Michael Torrey as the Tenant Commissioner of the Housing Authority Board of Commissioners. Commissioner Gilmore seconded. Motion carried unanimously. 4. ORAL COMMUNICATIONS None. 5. COMMISSIONER COMMUNICATIONS Commissioner Matarrese commented that the surplus is very large. He would like the surplus to be spent as intended and not go to another City. He asked that it be brought back to the Board addressing how the funds can be used to help people obtain housing in Alameda. 6. ADJOURNMENT There being no further business, Chair Johnson adjourned the meeting at 7:53 p.m. Attest: Beverly Johnson, Chair Michael T. Pucci Executive Director / Secretary Housing Authority of the City of Alameda 701 Atlantic Avenue - Alameda, California 94501 -2161 - Tel: (510) 747 -4300 - Fax: (510)522 -7848 - TDD: (510) 522 -8467 MINUTES OF THE SPECIAL BOARD OF COMMISSIONERS MEETING OF THE ALAMEDA HOUSING AUTHORITY TUESDAY - - - MAY 2, 2006 - - - 5:31 P.M. Chair Johnson convened the Special Meeting at 7:19 p.m. Roll CaII - Present: Commissioners Daysog, deHaan, Gilmore, Matarrese, Torrey and Chair Johnson — 6. Absent: None. The Special Meeting was adjourned to Closed Session to consider: Conference with Real Property Negotiator (Govt. C. Sect. 54956.8). Property: 2137 Otis Drive #213 Negotiating Parties: Housing Authority Executive Director Under Negotiation: Price and terms Following the Closed Session, the Special Meeting was reconvened and Chair Johnson announced that regarding the Real Property Negotiations on 2137 Otis Drive #213, the Board obtained a briefing and instructions were given to the Executive Director. ADJOURNMENT There being no further business, Chair Johnson adjourned the Special Meeting at 7:41 p.m. Attest. Michael T. Pucci Executive Director / Secretary Beverly Johnson, Chair Agenda Item #2 -B 8 -15 -06 HABOC Housing Authority of the City of Alameda 701 Atlantic Avenue - Alameda, California 94501 -2161 - Tel: (510) 747 -4300 - Fax: (510)522 -7848 - TDD: (510) 522 -8467 August 15, 2006 To: Honorable Chair and Members of the Board of Commissioners From: Debra Kurita Chief Executive Officer Re: Approving Award of Contract for Window Replacement at Eagle Village in an Amount not to Exceed $142,450 and Authorize the Executive Director to Execute Contract BACKGROUND This year's budget includes an extraordinary maintenance project (EMPs) at Eagle Village to replace sections of siding that had not been replaced when the majority of the siding was replaced several years ago. Added to this EMP was to replace all of the windows at Eagle Village. The combined project is budgeted at $129,150. DISCUSSION The budget estimate for the residing /windows project was based on a per panel cost of $300 to replace approximately 100 siding panels. The estimate for the replacement of 182 windows was based on $500 per window, which appeared to be reasonable based on the economies of scale to replace such a large volume. These dollar amounts were adjusted for inflation to come up with the current budget number of $129,150. These estimates were made about 18 months ago when the refinancing was in process, which is the source of funding for this project. In June, the Housing Authority issued an Invitation for Bids (IFB) for the replacement of windows and siding at Eagle Village. A public notice was placed in local newspapers. The IFB was posted on the web site where potential bidders were automatically notified. In addition, the Housing Authority called Alameda companies with a City business license that the IFB had been issued and where they could access the information. The deadline for receipt of bids for this project was Monday, July 10, 2006. Three bids were received. One bid was non - responsive, leaving two bids, as follows: Quality Plus Construction Fremont $ 129,500 $ 245,750 $ 375,250 $ 300 IMR Contractor Corp. Daly City $ 230,080 $ 450,075 $ 680,155 $ 200 Agenda Item #2 -C 8 -15 -06 HABOC Honorable Chair and Members August 15, 2006 of the Board of Commissioners Page 2 of 2 The bids are very far apart, however, the non - responsive bid was examined closely and the dollar amount of the bid is very similar to the lower of the two above. With 182 windows, the average cost based on the lower bid above is $711.54. It is now believed that the $500 per window estimate, even adjusted for inflation, was too low, especially with the number of larger windows to be replaced. A review of windows that can be purchased on line shows that the average window cost for the types needed at Eagle Village would be $442 per window, not including installation. Labor to remove and install the windows could increase the average cost to the amount shown in the lower bid. A closer examination of the architect's scope of work for the siding portion of this project is being conducted. This project will be re -bid in the near future. Staff is recommending awarding a contract to Quality Plus Construction to replace the windows only. This contractor has stated his willingness to enter into a contract for this portion of the work. A copy of the proposed contract is on file in the City Clerk's Office and the Housing Authority's Administrative Office. The Housing Authority has performed due diligence on the recommended contractor. The contractor's references indicate that this company's work is acceptable and generally completed on time and within budget. Quality Plus' contractor's license is in good standing and the company is not on the federal or state debarment list. The Housing Authority has received all the required proof of insurance and the general liability insurance carrier has an A.M. Best rating of Superior. FISCAL IMPACT The windows /siding project is budgeted at $129,150. A contract for the windows portion alone would cost $129,500 plus an additional 10 percent for any possible change orders for a total of $142,450. Currently, the sum of all EMP projects for Eagle and Parrot Village, which make up one fund, totals $179,150. Therefore adequate funding is available for this project pending a future budget revision which will be brought to the Board of Commissioners in the near future. RECOMMENDATION The Housing Commission and Chief Executive Officer recommend the Board of Commissioners: 1. Award a contract to Quality Plus Construction for $129,500 plus up to an additional 10 percent for change orders for a not to exceed amount of $142,450, to replace the windows at Eagle Village; and 2. Authorize the Executive Director to execute the contract. espectf Ily s b Michael T. Pucci Executive Director MTP:ED Housing Authority of the City of Alameda 701 Atlantic Avenue - Alameda, California 94501 -2161 - Tel: (510) 747 -4300 - Fax: (510)522 -7848 - TOD: (510) 522 -8467 August 15, 2006 To: Honorable Chair and Members of the Board of Commissioners From: Debra Kurita Chief Executive Officer Re: Approving Award of Contract in the Amount of $162,500 for Flooring Replacement at All Properties; and Authorizing the Executive Director to Execute Contract BACKGROUND This year's budget includes funding for maintenance contract costs, which includes replacing floor covering in apartments in all properties. This is done on a cyclical basis in all units and, typically, is done when a unit is being readied for a new occupant. There is $162,500 set aside for this purpose. DISCUSSION In June, 2006 the Housing Authority issued an Invitation for Bids (IFB) to replace floor covering in approximately 100 units at all Housing Authority properties. A public notice was placed in local newspapers and the IFB was posted on the web site. In addition, the Housing Authority notified all companies that have a City business license in the relevant field that the IFB had been issued and where they could access the information. The deadline for receipt of bids was Tuesday, July 11, 2006. Quantities were specified in the IFB for bid comparison purposes only and are not an indication of the actual amount of work to be completed under contract. The three bids are as follows: Company Quantities East Bay (only for , Flooring, Comparison 1 San Lorenzo Purposes) (adjusted) Karpet Carvers, Antioch Design Flooring Systems, Hayward $ 16,280.00 Lot #1 Carpeting 1000 sq yds 1 $ 15,660.00 $ 33,780.00 Lot #2 Carpet Squares 50 sq yds j $ 640.50 $ 2,249.00 $ 2,092.50 Lot #3 Vinyl 1000 sq yds i $ 39, 600.00 $ 33,250.00 $ 34,250.00 Lot #4 Wall Base 2000 linear ft I $ 3,000.00 $ 5,700.00 $ 3,700.00 Lot #6 Transition Metal 300 linear ft $ 105.00 $ 600.00 $ 600.00 SUBTOTAL i $ 59,005.50 $ 75,579.00 $ 56,922.50 Agenda Item #2 -D 8 -15 -06 HABOC Honorable Chair and Members of the Board of Commissioners August 15, 2006 Page 2 of 3 Lot #5 Additional Labor 10 hrs 1 $ - $ 1,943.30 $ 1,666.50 Lot #6 Furniture Moving 1000 sq yds $ 200,000.00 $ 13,330.00 $ 2,500.00 Lot #6 Appliance Moving 20 each $ 700.00 $ 1,200.00 $ 800.00 Lot #6 Removing Doors 100 each $ 100.00 $ 1,000.00 $ 2,750.00 Lot #6 Removing Toilets 100 each $ 5,000.00 $ 6,000.00 $ 4,750.00 The bid submitted by East Bay Flooring was incorrect. Staff believes that the company did not use the specified quantities for the materials and labor. As such, staff made the calculation and used the adjusted dollar amounts on the comparison chart on the previous page. The East Bay Flooring bid at the "Subtotal" on the above chart is slightly higher than the lowest bid submitted by Design Flooring Systems. The rest of East Bay Flooring's bid, however, is inconclusive. No dollar amounts were submitted for Lot #5, and the cost for moving furniture when the quantity was applied was far in excess of what the actual cost would be. Carpet Karvers submitted a responsive bid. The company's cost for moving furniture appears to be too high, as they may have misunderstood how to calculate the cost for this category. In nearly all categories, however, this company's line item bids were the highest of the three bids received. The "Subtotal" provides the best numbers with which to compare basic costs. Based on this evaluation, staff recommends awarding a flooring contract to Design Flooring Systems, which submitted the lowest responsive bid. Staff has completed the due diligence process. Design Flooring System's references were checked and found to be good. The company has the appropriate contractor's license and does not appear on the federal or state debarment lists. The company's insurance meets the Housing Authority's requirements. A copy of the contract is on file in the City Clerk's Office and the Housing Authority's administrative office for review. The Housing Authority would like the option to renew the contract for up to two additional one year terms. The option would be exercised only if service and product quality were maintained at the level required by the Housing Authority and if the Board of Commissioners includes an adequate budget amount to continue the contract. FISCAL IMPACT The budget includes $162,500 for new flooring in approximately 100 units. Staff recommends awarding a contract not to exceed this amount. Contract renewals would be limited to the amount included in the budget. RECOMMENDATION The Housing Commission and Chief Executive Officer recommend the Board of Commissioners: Honorable Chair and Members August 15, 2006 of the Board of Commissioners Page 3 of 3 1. Award a contract to Design Flooring Systems for an amount not to exceed $162,500 to replace floor coverings in units at all properties and with the Authority's option to renew the contract for up to two additional one year terms; and 2. Authorize the Executive Director to execute the contract. Respectfully submitte Michael T. Pucci Executive Director MTP:ED Proclamation Whereas, farmers' markets are important outlets for agricultural producers, providing them with increased marketing opportunities. More than 3,800 farmers' markets across the country offer consumers farm - fresh, affordable, convenient, and healthy products such as fruits, vegetables, cheeses, herbs, fish, flowers, baked good, meats, and other locally - produced products; and, Whereas, farmers' markets serve as integral links among urban, suburban, and rural communities, affording farmers and consumers the opportunity to interact; and Whereas, the popularity of farmers' markets continues to rise as more and more consumers discover the joys of shopping for unique ingredients sold directly from the farm, as well as the pleasure of buying familiar products in their freshest possible state; and Whereas, farmers' markets provide a wonderful gathering place for local residents, and the Alameda Farmers' Market having children's healthy eating programs, musicians, kids activities, guest chefs, family films and other entertainment; and, Whereas, farmers' markets support local anti - hunger needs through donations of unsold products, support and accept WIC and food stamp programs to encourage healthy eating; and, Whereas, while providing for our needs, our nation's farmers are among the best stewards of our land, and the need to support them is clearly important. Now therefore, I, Beverly Johnson, Mayor of the City of Alameda, hereby proclaim August 13 -19, 2006, as Farmers' Market Week and encourage residents to celebrate the benefits of farmers' markets and to visit the Alameda Farmers' Market on Tuesdays throughout the year and on Thursday evenings from May to September at the corner of Taylor and Webster Streets. Beverly Johnson Mayor Agenda Item #3 -A 8 -15 -06 UNAPPROVED MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION MEETING WEDNESDAY- -JULY 26, 2006- -7:00 P.M. Mayor /Chair Johnson convened the Special Joint Meeting at 7:25 p.m. Boy Scout Troop 2 led the Pledge of Allegiance. ROLL CALL - MINUTES Present: Councilmembers /Commissioners Daysog, deHaan, Gilmore, Matarrese and Mayor/ Chair Johnson - 5. Absent: None. (06- CIC) Minutes of the Special Joint City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission (CIC) Meetings held on July 5, 2006, and Special CIC Meetings held on July 5, 2006 and July 14, 2006. Approved. Commissioner deHaan moved approval of the Minutes. Commissioner Matarrese seconded the motion, which carried by unanimous voice vote - 5. AGENDA ITEMS (06- CIC) Recommendation to award Design -Build Contract in the amount of $9,104,000 to C. Overaa & Co. for the Civic Center Parking Garage, CIP No. 90 -19; (06- B CIC) Recommendation to award Construction Contract in the amount of $8,800,000 to C. Overaa & Co. for Rehabilitation and Restoration of the Historic Alameda Theater; (06- CC) Resolution No. 14003, "Authorizing the Execution of U.S. Department of Housing and Urban Development (HUD) Contract for Loan Guarantee Assistance Under Section 108 of the Housing and Community Development Act of 1974, as Amended, 42 U.S.C. Section 5308; Execution of Brownfields Economic Development Initiative (BEDI) Grant Agreement; and Issuance of Section 108 Loan Guarantee Program Variable Rate Note." Adopted; Recommendation to authorize execution of Cooperation Agreement between the City and Community Improvement Commission; and (06- B CC) Resolution No. 14004, "Authorizing the Summary Vacation of a Portion of the Central Avenue Public Right -of -Way Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 1 pursuant to Chapter 4 of the Streets and Highways Codes." Adopted. The Development Services Director and Development Manager gave a Power Point presentation and provided two documents. Councilmember /Commissioner Matarrese requested clarification on whether the disability access is for the access only or also an emergency exit for everyone. The Development Manager responded the ramp serves as the disabled access entry and emergency exit for everyone. Councilmember /Commissioner deHaan inquired whether dollar saving figures were identified for the western enclosure, wheelchair lift, and roof repair. The Development Manager responded in the negative; stated savings came out of various divisions for each item; changes in scope were tracked but not the total savings for each item. Councilmember /Commissioner deHaan inquired whether said savings reduced the base bid. The Development Services Director responded the savings reduced Overaa's $9.7 million base bid to $8.8 million. The Development Manager stated savings were also realized by seeking out different subcontractors. Councilmember /Commissioner deHaan stated dollar figures were provided for each parking garage line item; inquired whether dollar figures could be placed on the theater items. The Development Manager responded dollar figures were not placed on the theater items because the intent was to keep track of the scope in order to get a price that made sense and was within budget. The Development Services Director continued with her presentation. Mayor /Chair Johnson inquired whether the marquee line item was for full restoration. The Development Services Director responded the marquee line item would be for all restoration except re- stenciling the pattern that was under the marquee. Councilmember /Commissioner deHaan inquired whether the light Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 2 sequencing would be replaced. The Development Services Director responded she was not sure whether the sign could be animated within budget. Councilmember /Commissioner deHaan inquired whether another scheme reduced the parking garage size to four levels plus the roof. The Development Services Director responded said scheme was not evaluated but could be a cost savings to the project; stated the project could be constructed within the existing budget if the parking garage size was reduced to four levels. Councilmember /Commissioner deHaan stated he was leaning towards a five - screen theater and a five -level parking garage, which would provide more seats and might not jeopardize retail as much; numbers could be extrapolated to reduce the cost by $2 to $2.5 million. The Development Services Manager continued with her presentation. Councilmember /Commissioner deHaan inquired whether the HUD loan had certain parameters. The Development Manager responded job generation is one of the major criteria. The Development Services Director stated the HUD program no longer exists. Councilmember /Commissioner Daysog inquired whether an increase in retail square footage would increase jobs. The Development Services Director responded possibly; stated the HUD application cannot be re- evaluated and re- ranked at this time. Vice Mayor /Commissioner Gilmore stated the City risks losing $7 million in HUD funding if the City gets too far away from the approved project parameters. The Development Services Director stated the developer has agreed to take on all the operating costs for the Historic Theater because of the Disposition and Development Agreement (DDA) conditions and projected revenue generation; funds would need to be taken out of the General Fund if the City took over operation and maintenance. Councilmember /Commissioner deHaan inquired whether deferred interest was one of the benefits of the HUD loan. Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 3 The Development Services Director responded that the City received a $800,000 deferred interest grant; the grant money would be used to make payments in the first few years until the project earns income. Councilmember /Commissioner deHaan inquired what was the interest rate, to which the Development Services Director responded 5.75 %. Councilmember /Commissioner deHaan inquired whether the HUD funding would be lost with Scheme 2 because there would not be enough job generation. The Development Services Director responded the issue is not just job generation; stated there are also public and private leverage considerations; losing the Cineplex would take away the minimum guarantee of $1.2 million in furniture, fixtures, and equipment (FFE) and $5.2 million in private developer capital. Councilmember /Commissioner deHaan inquired whether making the assumption that HUD funding would not be completely gone would be appropriate at this point [Scheme 2], to which the Development Services Director responded that she would not make the assumption. The Development Services Director continued with her presentation. Councilmember /Commissioner deHaan stated the Scheme 3 parking garage cost increased by almost $11 million. The Development Services Director stated the Scheme 3 parking garage increased to 540 spaces. Councilmember /Commissioner deHaan stated a certain amount of money could be saved immediately because a quarter of the Elks' parking lot is already leased by the City. Mayor /Chair Johnson inquired whether the Elks have ever indicated an interest in selling the property to the City. The Development Services Director responded the Elks considered entering into a transaction if the City rebuilt the gymnasium. Mayor /Chair Johnson inquired whether the Elks would transfer property to the City, to which the Development Services Director responded she did not know. Councilmember /Commissioner deHaan stated he is concerned that said Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 4 discussions did not take place. The Development Services Director continued with her presentation. Councilmember /Commissioner deHaan stated that the $15 million Scheme 5 parking structure cost is overstated because the parking structure would not be as elaborate. Mayor /Chair Johnson inquired whether the $15 million cost included acquisition, to which the Development Services Director responded in the affirmative. Mayor /Chair Johnson opened the public portion of the Hearing. Proponents (In favor of the staff recommendation): Harry Dahlberg, Economic Development Commission; Lars Hanssen, Park Street Business Association (PSBA); Michael J. Krueger, Alameda; Susan Decker, Alameda; Pauline Kelley, Alameda; Duane Watson, Alameda; Barbara Marchand, Alameda; Harry Hartman, Alameda; Walt Jacobs, Alameda Chamber of Commerce; Melody Marr, Alameda Chamber of Commerce (read list of 17 names); Norma Henning, Alameda; Robb Ratto, PSBA. Opponents (Not in favor of the staff recommendation): Woody Minor, Alameda; Ani Dimusheva, Alameda; Joe Meylor, Alameda (submitted handout); Pat Bail, Alameda; David Kirwin, Alameda; Janet Gibson, Alameda; Judith Lynch, Historical Advisory Board; Kristianne Koenen, Alameda; Kevin Fredrick, Alameda. There being no further speakers, Mayor /Chair Johnson closed the public portion of the Hearing. Councilmember /Commissioner Daysog thanked staff for providing alternatives; stated he prefers Scheme 2 where the attention is focused on reusing the Historic Theater and having a smaller garage; he understands that Scheme 2 posses a risk of losing $7 million in HUD loans; theater jobs would be lost, but retail jobs would increase; the City takes pride in running public enterprises; he thinks the City could do a good job of operating the Historic Theater and a smaller parking garage; the operation of the theater entails public subsidy under the status quo scenario; rent would be approximately 40 cents per square foot for the Historic Theater; the market rate for a new operating theater is approximately $1.50 per square foot; the City should get more than 40 cents per square foot; the City is losing out on the differential in rent; he sees Scheme 2 as a smaller scaled, hometown movie theater; the Historic Theater should be restored to the full potential that the citizens want; questioned whether cuts might ruin the historic quality. Special Joint Meeting Alameda City Council and 5 Community Improvement Commission July 26, 2006 Mayor /Chair Johnson inquired how the square foot price was determined for the Historic Theater. The Development Services Director responded cost comparisons were done against brand new, first -run construction at $1.30 per square foot average; the budget starts out with a lease rate of $72,000 per year for years one through six; the rate jumps to $156,000 per year for years seven through ten; the rate would be based on the CPI starting in year eleven, with a 3% floor and 5% ceiling; the developer would be required to make a $1.2 million FF &E commitment; the operating costs would be very slim in the first six years, especially when there is a FF &E load to retire; a 17% profit participation has been included in the event the project stabilizes at a higher rate than estimated; the City would share in percentage rent if the project produces better than expected; the City would receive payments just about equal to what the developer and investors are getting. Mayor /Chair Johnson inquired whether the profit participation continues throughout the lease. The Development Services Director responded the profit participation is reduced to about 12% at the time the first loan is repaid. Mayor /Chair Johnson inquired whether the square footage rate is a minimum rental amount, to which the Development Services Director responded in the affirmative. Councilmember /Commissioner Daysog stated that translating items into square foot terms would not overcome the existing difference of 90 cents per square foot; related discussions were held last August; he would rather get the money up front. The Development Services Director stated the City is leveraging a minimum of $5.3 million in private investment as a result of the agreement. Councilmember /Commissionerer Daysog stated said investment contributed to the division within the community. Councilmember /Commissioner deHaan stated there was a $4.5 million delta between the bids; the project includes the Cineplex, Historic Theater and parking garage; inquired whether there was a guarantee that the Cineplex financing was in place now. Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 6 The Development Services Director responded that the developer has a commitment for construction and permanent financing; the Bank of Alameda extended the commitment for six months; the developer has raised $2 million of additional equity and is trying to finalize the construction bids; the developer is planning to apply for permits in early September. Councilmember /Commission deHaan inquired whether staff received documents verifying that the financing is in place. The Development Services Director responded the City has a copy of the loan commitment; the appraisal and placement of the equity into the loan are the only contingencies left on the loan commitment. Councilmember /Commissioner deHaan stated the Cineplex and the parking garage property line has been pushed four to five feet on Oak Street and dog legs out. The Development Services Director stated the sidewalk dog legs out; the City performed a survey of the property; the property showed that the public sidewalk encroached six feet onto the private property; originally a bulb out at the corner and removing the parking on the City's portion of the parcel was contemplated for a variety of traffic safety and pedestrian concerns; originally, the bulb was to be fourteen feet wide and would now be ten feet wide; the average downtown sidewalk is eight feet wide. Councilmember /Commissioner deHaan inquired whether the sidewalk would be four -feet without the bulb out. The Development Services Director responded the sidewalk would be six feet because the property line would be set back two feet. Councilmember /Commissioner deHaan stated that he is concerned about the massive walls in the area; inquired why substituting surety bonds was pulled off the agenda and whether the matter was relevant to tonight's discussion. The Development Services Director responded that the staff recommended that the $200,000 offset come from the division's operating fund for salaries. Mayor /Chair Johnson inquired whether tonight's discussion on the theater budget included everything, to which the Development Services Director responded in the affirmative. Councilmember /Commissioner deHaan commended staff for making $4.5 Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 7 million in value engineering reductions; stated there is slim to no wiggle room in case a problem arises; inquired whether a 15% contingency is adequate. The Development Services Director responded staff recommends reducing the contingency to 5% for the garage and 13% for the theater; stated $250,000 has been budgeted for soil conditions; testing has been done; she hopes to add back the contingency after construction has started; she feels adequately protected. Councilmember /Commissioner deHaan stated $5 million was to be set aside for the catalyst Webster Street project; the money is out of the budget now; inquired how the project would be funded. The Development Services Director responded there are a number of ideas for funding the project; stated $13.5 million was raised to retire the Marina Village infrastructure obligations; the Marina Village project had a repayment of $2.5 million to the General Fund load; $2 million was given to the Library Project; another $2 million has been used in the operation of the theater project; staff has requested that the $1 million coming back from the Library project be distributed back to the theater project; other opportunities include replacing cash reserves and renegotiating the Catellus Project which has uncommitted tax increment and land proceeds. Councilmember /Commissioner deHaan inquired whether the West End generated all the bond funding. The Development Services Director responded 48% came from Business Waterfront Improvement Project (BWIP) and 52% came from the West End. Councilmember /Commissioner Daysog moved approval of directing further analysis of Scheme 2. Councilmember /Commissioner deHaan stated various schemes were revisited because other options needed to be reviewed; the schemes need to be revisited in case the City is unable to value engineer the project back in line; possible cost savings are obvious and provide for more leeway in case there is a problem. Councilmember /Commissioner deHaan seconded the motion. On the call for the question, THE MOTION FAILED by the following voice vote: Ayes: Councilmembers /Commissioners Daysog and deHaan - 2. Noes: Councilmembers /Commissioners Gilmore and Matarrese and Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 8 Mayor /Chair Johnson - 3. The Development Services Director stated concerns need to be reiterated regarding a smaller project; ground rent and revenue would be reduced. Councilmember /Commissioner deHaan stated the project cost could be reduced by $3 million to $4 million with a five - screen theater and a five -level parking garage; the equation would be changed minimally; stated Councilmember /Commission Daysog requested that options be reviewed. Vice Mayor /Commissioner Gilmore stated the City would need to contribute approximately $2 million if an operator would operate the Historic Theater and not provide the maintenance; the maintenance cost would come out of the General Fund and would have no cap. Councilmember /Commissioner Matarrese stated that he looks at the alternatives as fall backs; he is pleased that the theater has been acquired; concurred with Councilmember /Commissioner Daysog regarding restoring the Historic Theater as much as possible; stated the Historic Theater is a civic treasure; he is nervous about construction in a historic building and the contingency dropping from 15% to 13 %; he has some comfort in that the value engineering process lessens the risk of the 2% contingency reduction; he is interested in what other funds might be available to provide more comfort; the main cost of the project is the Historic Theater; he is willing to support the staff recommendation. Vice Mayor /Commissioner Gilmore stated the City does not own the Elks' parking garage or the U.S. Bank parking site; the City has not discussed acquiring either site with the property owners; parcel costs go up once the City expresses interest in purchasing a parcel; construction costs are escalating; the City would be running the risk of not having dollars in place to acquire the property, going through the design review process, and building a parking structure on either site. Mayor /Chair Johnson stated other funding sources should be reviewed in the event that extra costs are incurred; concurred with Councilmembers /Commissioners Daysog and Matarrese regarding restoring the Historic Theater to the greatest extent that the City can afford; stated the City needs to be prepared for possible extra costs before starting the parking structure; she was happy to see that the City of Oakland was going forward with the restoration of Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 9 the Fox Theater; the restoration does not appear to be a theater project; the City of Oakland is contributing $57 million to renovate the Fox Theater; she is happy that the Historic Theater is being renovated as a theater and is owned by the City; her personal preference would be to restore the Historic Theater as a single - screen theater; Council needs to be responsible for how much public money is spent; she would support a motion to support the staff recommendation. Vice Mayor /Commissioner Gilmore stated there is an "Other Costs" line item for the parking garage and theater rehabilitation; the line item for the parking garage is over $1.4 million and over $1.8 million for the theater; a cost breakdown was provided for both line items; the document is available as a public document. Mayor /Chair Johnson inquired whether phasing is planned for the theater restoration. The Development Services Director responded the construction project would start within the next 30 -45 days; stated the Historic Theater construction will be the most time consuming; the plan would be to do the garage and then the Historic Theater; the Cineplex would start two to three months later; the entire project should be completed within a year and a half; a $3 million grant application was submitted to the State for historic preservation money; high marks were received except in one category; she does not think that one evaluator understood the financial statement; the grant would be resubmitted and she is optimistic about receiving the grant. Councilmember /Commissioner Daysog stated that the point of his failed motion was to further analyze Scheme 2; costs are involved with a stand alone, three - screen theater; cautioned colleagues from using scare tactics such as General Fund dollars subsidizing the project; stated the Golf Complex, ferry system, electric and cable systems are all self - funding enterprises; revenue would be generated through retail which could help towards running the theater; options need to be vetted. Vice Mayor /Commissioner Gilmore stated she brought up the General Fund because dollars coming from tax increment redevelopment funds cannot be used to pay maintenance costs; she did not intend her statement to be a scare tactic, but only to address how things work. Councilmember /Commissioner Daysog stated there are other revenue opportunities such as the retail square footage. Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 10 Councilmember /Commissioner deHaan stated the City is doing the project to revitalize Park Street; the theater would bring more retail activity in the Park Street area and would help generate revenue; revenue does not have to come directly from the theater project. The Development Services Director stated she would hope that tax increment would be received. Councilmember /Commissioner deHaan stated the catalyst project would generate a tax funding stream. Councilmember /Commissioner Matarrese concurred with Councilmember /Commissioner deHaan regarding the theater project revitalizing Park Street; stated the theater project revitalizes the whole City, puts money into the tax increment pool, and captures a lot of the money that goes off the island; the theater project is the best, real bonafide option to reopen the building as a theater, revitalize the historic business district, and keep a lot of discretionary dollars in the City. Councilmember /Commissioner Matarrese approval of the staff recommendations [including the Development Services Director's recommendation that $200,000 come from the Development Services operating fund salaries] and adoption of the resolutions. Vice Mayor /Commissioner Gilmore seconded the motion. Under discussion, Councilmember /Commissioner deHaan stated that he would not vote in favor of Councilmember /Commissioner Matarrese's motion; the project is now in a situation where the massing and the scale is disproportionate; Oak Street traffic would be impacted; he does not mean to infer that he does not support the Historic Theater, the Cineplex and parking garage in some form; the project got larger than life on a postage stamp piece of property; the wheelchair lift elimination should be reconsidered; said elimination would be the death for twelve public uses of the theater per year. Councilmember /Commissioner Matarrese requested staff to provide wheelchair lift rental costs so that the public can be assured that a wheelchair lift would be provided for public use of the theater. The Development Manager responded wheelchair lift rental is standard practice; stated the intent is to have a wheelchair lift available for the twelve public days. Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 11 Councilmember /Commissioner deHaan inquired what would be the cost to put the wheelchair lift back in as a line item, to which the Development Manager responded approximately $80,000. Mayor /Chair Johnson recommended that the motion include direction for staff to provide the cost and budget source for the rental of a wheelchair lift. Councilmember /Commissioner Matarrese and Vice Mayor /Commissioner Gilmore agreed to amend the motion to include Mayor /Chair Johnson's recommendation. On the call for the question, the motion carried by the following voice vote: Ayes: Councilmembers /Commissioners Gilmore, Matarrese and Mayor /Chair Johnson - 3. Noes: Councilmembers /Commissioners Daysog and deHaan -2. (06- CIC) Recommendation to authorize substitution of Surety Bond for 2003 Merged Area Bond Issue Cash Reserve Account consistent with Bond Indenture. Withdrawn. Chair Johnson announced that the matter was withdrawn from the agenda. ADJOURNMENT There being no further business, Mayor /Chair Johnson adjourned the Special Joint Meeting at 10:05 p.m. Respectfully submitted, Lara Weisiger, City Clerk Secretary, Community Improvement Commission The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council and Community Improvement Commission July 26, 2006 12 UNAPPROVED MINUTES MINUTES OF THE SPECIAL JOINT CITY COUNCIL AND SOCIAL SERVICE HUMAN RELATIONS BOARD MEETING THURSDAY- -JULY 27, 2005- -7:00 P.M. Mayor Johnson convened the Special Meeting at 7:05 p.m. ROLL CALL - AGENDA ITEM Present: Councilmembers Daysog, deHaan, Matarrese and Mayor Johnson; Board Members Bonta, Chen, Franz, Hollinger Jackson, Wasko - 9. Absent: Vice Mayor Gilmore - 1. (06- ) Work Session to discuss; Brief Opening Comments and Introductions; Board Member Introductions and 2005 Board Accomplishments and 2006 Board Goals; 2005 Workgroup Accomplishments and 2006 Work Plans - Assessment and Awareness, Family Services Workgroup, and Sister City Workgroup; and Dialogue on SSHRB's Directions for Coming Year. ADJOURNMENT There being no further business, Mayor Johnson adjourned the Special Joint Meeting at 9:00 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council and Social Service Human Relations Board July 27, 2006 UNAPPROVED MINUTES MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY- - AUGUST 1, 2006- -7:30 P.M. Vice Mayor Gilmore convened the Regular Meeting at 7:35 p.m. Councilmember Matarrese led the Pledge of Allegiance. ROLL CALL - Present: Councilmembers Daysog, deHaan, Gilmore, and Matarrese - 4. Absent: Mayor Johnson - 1. AGENDA CHANGES None. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS (06- ) Library project update. The Project Manager gave a brief update. Councilmember Matarrese inquired whether the cost for the re- striping and extension of Times Way would come out of Measure 0 funds; stated he would like to maximize the money going to the library branches if library construction costs are less than estimated; further inquired whether Public Works money could be used for the re- striping and extension. The City Manager responded the matter could be reviewed. Councilmember deHaan stated the impacts on other Public Work projects would need to be considered if Public Work funds are used; inquired whether the $1.5 million released from the State would be going to library branches. The Project Manager responded the $1.5 million would come back to the City; the money already has been accounted for; some miscellaneous expenses are coming from Measure 0 funds, such as the $71,000 moving cost; the move cannot be paid with the State grant. Councilmember deHaan inquired whether the library branch work has been quantified. The Project Manager responded in the negative; stated $2 million would not go very far. Councilmember deHaan inquired whether library branch modifications Regular Meeting Alameda City Council 1 August 1, 2006 and upgrades have been spelled out, to which the Project Manager responded in the negative. Councilmember deHaan inquired whether the modifications and upgrades were dependent on the City's needs. The Project Manager responded in the affirmative; stated the former Library Director thought that a second story could be added to the Bay Farm Island branch library; he does not think a second story is possible; costs would go up because an elevator would be needed; a two- thirds square -foot expansion might be possible. Councilmember deHaan inquired when a modification and upgrade proposal would be brought to Council. The Project Manager stated he would like to talk to an architect first. Councilmember Daysog stated the West End library shelving does not allow books to stand upright; inquired whether eligible funds would be available for altering the shelves. The Project Manager responded that he just started looking at the branch libraries. Councilmember deHaan stated he would hate to see hand downs going to branch libraries; inquired whether all the old shelving would be utilized in the new library. The Project Manager responded in the negative; stated all the old shelving in the interim library would be disposed. Councilmember deHaan stated there is a good chance to reutilize the old shelving. Councilmember Matarrese requested that the Library Board be directed to start public discussion regarding the branch libraries in order to bring recommendations to Council. CONSENT CALENDAR Councilmember deHaan moved approval of the Consent Calendar. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 4. [Absent: Mayor Johnson - 1.] [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] Regular Meeting Alameda City Council 2 August 1, 2006 ( *06- ) Minutes of the Special and Regular City Council Meetings held on July 18, 2006, and the Special City Council Meetings held on July 20, 2006 and July 26, 2006. Approved. ( *06- ) Ratified bills in the amount of $8,054,736.54. ( *06- ) Recommendation to adopt Specifications and authorize Call for Bids for the Purchase /Lease of two greens mowers, two reel mowers, one tractor, five electric utility vehicles, one sweeper, and one self powered aerator. Accepted. ( *06- ) Recommendation to amend Agreement with Masayuki Nagase to modify the dates of deliverables for Library Art Work for the New Main Library Project. Accepted. ( *06- ) Introduction of Ordinance Amending the Alameda Municipal Code by Deleting Section 2- 63.10, Third Party Claims, and by Adding a New Section 2 -65, Disposition of Property Consisting of Sections 2 -65.1 through 2 -65.5, to Article V, Administrative Policies and Procedures. Introduced. REGULAR AGENDA ITEMS (06- ) Public Hearing to consider Introduction of Ordinance Amending the Alameda Municipal Code by Adding Article XVIII Earthquake Hazard Reduction in Existing Wood Frame One and Two Story Residential Structures to Chapter XIII (Building and Housing). Introduced. The Building Official gave a Power Point presentation. Councilmember Matarrese inquired whether upgrades would be required for hazardous plumbing, mechanical, electrical, and fire /life safety systems, to which the Building Official responded in the affirmative. Councilmember Matarrese inquired what was the rationale for a flat fee, to which the Building Official responded a flat fee would provide an incentive to homeowners. Vice Mayor Gilmore opened the public portion of the hearing. David Kirwin, Alameda, stated multiple units should be included in the proposed program; he fears that seismic retrofitting would become mandatory; the 88,000 housing units referenced by the Association of Bay Area Governments (ABAG) already have survived more than a 6.9 magnitude earthquake on the Hayward Fault. Regular Meeting Alameda City Council 3 August 1, 2006 There being no further speakers, Vice Mayor Gilmore closed the public portion of the hearing. The Building Official stated the proposed standards are basic and can be instituted by a homeowner; exempted structures would need an engineer's review; the intent is not to make the program mandatory. Vice Mayor Gilmore stated the program is geared toward the average, ambitious homeowner who wants to seismically retrofit property without having to hire an engineer or architect to do the work; complex projects would require engineer or architect review and would not be subject to the proposed ordinance. Councilmember deHaan inquired whether engineering requirements are spelled out for structures in greater need and whether engineering requirements are standardized. The Building Official responded in the affirmative to both questions; stated some structures, such as Victorians, need to have an architect or engineer review all aspects; a cookie cutter plan does not work for complex structures. Councilmember deHaan inquired whether fees could be lowered for complex structures; stated lower fees would provide an incentive. The Building Official responded that fees could be lowered for complex structures. Councilmember deHaan requested that seismic retrofit permit fees be highlighted when the Master Fee Schedule returns to Council. Councilmember Matarrese stated the proposed ordinance separates simple projects from complex projects that require engineering and architectural drawings; the proposed ordinance provides a reduced fee and template for homeowners to follow; the proposed ordinance is well written as long as it is not construed as exempting complex projects; concurred with the idea of providing an incentive [for complex projects] through a fee reduction. Councilmember deHaan stated the proposed ordinance is a major step; the Planning Board was interested in moving in the same direction; Victorians are a concern and are in more jeopardy; he looks forward to providing an incentive to encourage retrofitting. Councilmember deHaan moved introduction of the ordinance. Councilmember Matarrese seconded the motion, which carried by Regular Meeting Alameda City Council 4 August 1, 2006 unanimous voice vote - 4. [Absent: Mayor Johnson - 1.] ORAL COMMUNICATIONS, NON- AGENDA (06- ) Pat Colburn, Alameda; urged banning leaf blowers; outlined problems created by leaf blowers. (06- ) Susan Battaglia, Alameda, stated leaf blowers should be banned; childhood asthma is traced to airborne particles. COUNCIL COMMUNICATIONS (06- ) Discussion of the U.S. Conference of Mayors Climate Protection Agreement. Continued. (06- ) Discussion of Big Box Retail Policies and Regulations. Councilmember deHaan stated he did not want to review a super center; the Retail Impact Assessment updates are not relevant because the City is not considering 210,000 square foot boxes; he is open to comments. Judith M. Kissinger encouraged Council to take a careful look at studies that show the pros and cons of having big box retail in a neighborhood. Dorothy Reid, Alameda, stated she provided information to Council in December; Boston study reported that a big box has a $468 million negative net revenue gain; a specialty retail provides a net revenue gain of $326 million; a shopping center has a net loss of $314 million; local business would give 70% more in net revenue gain than any big box store; local economy is brought down with big box stores. Ashley Jones, Alameda, stated he asked the Planning Board what would be the use for the 200,000 square -foot space; the Planning Board did not request an answer to the question; only one Planning Board member voted against the proposal; Council needs to ask questions before approval is given. Gretchen Lipow, Alameda, stated the leakage study recommended small retail stores and noted that big boxes were not needed to contain leakage; she questions the potential traffic and congestion impacts; Planning Board Member Anne Cook seems to have expertise on the matter and voted against the proposal. David Kirwin, Alameda, stated the report is a travesty to open government; attachments are not available on the web site; he Regular Meeting Alameda City Council 5 August 1, 2006 questions the report's relevance to Alameda; studies have addressed what big box retail does to the Bay Area; City staff needs to be unbiased. Councilmember deHaan stated he placed the matter on the agenda because discussion needs to go forward now; proposals will be before Council and have already been before the Planning Board; the City is trying to capture off - island sales leakage; many studies have been conducted; the June 7 Alameda Landing study specified that the leakage was not that big and does not constitute a large box format; the drawings show four 225,000 square foot boxes; he would like to start reviewing the opportunity of an ordinance, recommendation, or proposal; control is needed on a level that is manageable for the City; additional entitlements are requested and would be a problem; the studies indicate that big boxes have an economic impact on local business; there are wage and benefit concerns; he would like to have more dialogue on the matter and would like to have the leakage study go back to the Economic Development Commission (EDC) for further discussion to determine what is really needed; he would like to have the matter continued. Councilmember Matarrese stated the Economic Development Strategic Plan Task Force (EDSP) had the same discussion in 1999; the Strategic Plan states that Alameda does not want to have big box retail; discussion was mainly focused on Walmart, the Home Depot and COSTCO, which are warehouse stores; the Strategic Plan is being updated; concurred with Councilmember deHaan's suggestion; EDC review is a good idea; stated that re- establishing the goals of the Strategic Plan is good after seven years; big boxes should be defined; there are concerns with how employees are treated and the drain on the public health system. Vice Mayor Gilmore stated a shopping center study was conducted in the last two years; the study addressed the need for anchor stores at shopping centers; several stores on the list could have been anchor tenants but had minimal approval from Alameda residents; the EDC needs to review anchor stores being big box stores; a big box might not be needed to make an Alameda shopping center successful; the two components need to be reviewed together. Councilmember Matarrese stated the same process should be established for the Strategic Plan; the EDC recommended the Strategic Plan with the output of the process brought to Council; the Transportation Commission was an outcome of the process; traffic patterns need to be reviewed; the Strategic Plan needs to be renewed and brought back. Councilmember Daysog stated that big box retail discussions need to Regular Meeting Alameda City Council 6 August 1, 2006 be part of the conversations involving Alameda's economic vision, particularly at Alameda Landing; other land uses that focus on generating jobs for young adults should be considered; decisions need to be held on whether the City should focus on big box retail or quality retail that residents want; he would encourage conversation on what the City wants for current and future residents at Alameda Landing; economic opportunities exist other than retail, such as Clif Bar and Rosenblum Winery expansion; the data does not show a strong demand for available, household consumer spending at big box retail; available, household consumer spending is in quality and specialty retail; there are a variety of options; time needs to be allowed to make the right decisions rather than making a wrong decision that the City cannot recover from. Councilmember deHaan stated the City needs to decide what sacrifices it would be willing to make if discounters need to draw 50% or more in sales from off - island spending; traffic corridors would be impacted; the Southshore anchor tenant was Trader Joes, which is a small grocery store; he would welcome similar stores to the City because good service and revenue are generated; he welcomes more information on the matter. Vice Mayor Gilmore stated she has heard arguments that big box retail stores would bring in other desired retails, such as Ann Taylor; she would like the EDC to review the accuracy of said arguments. Councilmember deHaan stated that the June 7 study notes that Ann Taylor Loft, Chicos and Old Navy are willing to come to Alameda Landing without having a stand alone Target; 40% of Walmart and Target customers shop at both stores; discounters have more customer outreach; more congestion would be generated. The City Manager stated that staff would provide an update on what is the EDSP process. Councilmember Matarrese stated he wanted to make sure that the process includes the Transportation Commission and the Planning Board. Councilmember Daysog stated the Alameda Landing process has taken a long time; a decision should be made as soon as possible; revisiting the EDSP would take twelve months; Catellus and ProLogis should be advised now rather than later if Alameda Landing would not work out for the City. (06- ) Councilmember Matarrese stated he saw an Alameda Landing Regular Meeting Alameda City Council 7 August 1, 2006 traffic mitigation report that went from the Transportation Commission to the Planning Board; one of the Transportation Commission's responsibilities are to make recommendations to Council, not the Planning Board; the Planning Board can weigh in on what the Transportation Commission recommends; Boards and Commissions should feel free to bring items directly to Council; Boards and Commissions could be copied on reports brought to Council. Councilmember deHaan concurred with Councilmember Matarrese; stated the Transportation Commission had quite a few recommendations and concerns which should come to Council on a different track; similarly, the EDC and Planning Board should come to Council on a different track. The City Manager stated the intent is to seek input from Boards and Commissions and to bring concerns and recommendations back to Council. (06- ) Vice Mayor Gilmore stated that tonight's Council meeting could be viewed online through the streaming video process; requested that the Information Technology Director explain the streaming video process. The Information Technology Director stated streaming video enables people to watch Council meetings live on the internet; tonight's meeting will be uploaded on the City's website at the end of the meeting; agenda items can be viewed individually. ADJOURNMENT There being no further business, Vice Mayor Gilmore adjourned the Regular Meeting at 8:40 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Regular Meeting Alameda City Council August 1, 2006 8 UNAPPROVED MINUTES SPECIAL JOINT CITY COUNCIL, ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY, COMMUNITY IMPROVEMENT COMMISSION AND HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING WEDNESDAY- - AUGUST 2, 2006- -5:45 P.M. Vice Mayor /Authority Member /Commissioner /Board Member Gilmore convened the Special Joint Meeting at 5:55 p.m. Roll Call - Present: Councilmembers / Authority Members / Commissioners / Board Members Daysog, deHaan, Matarrese, and Gilmore - 4. Absent: Mayor /Chair Johnson - 1. The Special Joint Meeting was adjourned to Closed Session to consider: (06- CC /06- CIC) Conference with Legal Counsel - Existing Litigation; Name of case: Operation Dignity v. Alameda Reuse and Redevelopment Authority, Community Improvement Commission, City of Alameda and Housing Authority of the City of Alameda. Following the Closed Session, the Special Joint Meeting was reconvened and Vice Mayor /Authority Member /Commissioner /Board Member Gilmore announced that the Council /Authority Members /Commissioners/ Board Members received a briefing on parameters of an agreement from staff and gave direction to staff. Adjournment There being no further business, Vice Mayor /Authority Member /Commissioner /Board Member adjourned the Special Joint Meeting at 6:35 p.m. Respectfully submitted, Lara Weisiger, City Clerk Secretary, Community Improvement Commission The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting Alameda City Council, Alameda Reuse and Redevelopment Authority, Community Improvement Commission, and Housing Authority Board of Commissioners August 2, 2006 8/10/2006 Honorable Mayor and Councilmembers: This is to certify that the claims listed on the check register and shown below have been approved by the proper officials and, in my opinion, represent fair and just charges against the City in accordance with their respective amounts as indicated thereon. Check Numbers Amount 150792 - 151187 2,786,284.65 EFT 236 7,399.50 EFT 237 39,380.34 EFT238 12,943.50 EFT239 16,156.00 Void Checks: 149877 (135.75) 150006 (4,368.00) 144765 (74.32) 150584 (354.00) GRAND TOTAL 2,857,231.92 Respectfully submitted, Pamela J. Sible BILLS #4 -B Council Warrants 08/15/06 08/15/06 CITY OF ALAMEDA MEMORANDUM Date: August 15, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Quarterly Investment Report for Period Ending June 30, 2006 BACKGROUND Each quarter the Investment Summary report is provided to the Council. Attached is the investment portfolio report for the quarter ending June 30, 2006. DISCUSSION The attached portfolio summary reflects the invested operating funds as well as the various assessment district funds and trusteed bond funds. These investments have been made in accordance with the provisions of the City's approved Investment Guidelines. The City of Alameda's expenditure requirements for the next six months are more than sufficiently covered by anticipated revenues from regular operations and liquidity of current investments. FINANCIAL IMPACT Total investment earnings are exceeding expectations, but year -end "mark to market" (GASB 31) adjustments are required and will reduce the recorded interest income. RECOMMENDATION Accept the Quarterly Investment Report for the period ending June 30, 2006. JAB:d1 Attachment Respectfully submitted, elle -Ann Boyer Chief Financial Officer Agenda Item #4 -C CC 8 -15 -06 City of Alameda California August 15, 2006 Honorable Mayor and City Council I have reviewed the City of Alameda's Investment Report for the quarter ending June 30, 2006 and find that it complies with the Investment Policy established by my office. The interest of the Council is always appreciated. KK/d I Kevin Kennedy, City Treasurer Office of the City Treasurer 2263 Santa Clara Avenue, Room 220 Alameda, California 94501 -4477 510.747.4881 Office • Fax 510.747.4890 • TDD 510.522.7538 Sipr rely, 4 Kevin Ken fiedy City Treasurer Attachment Agenda Item #4 -C CC 8 -15 -06 H W Y C Q ; CITY OF ALAMEDA o O N O M W z z 0 z w W 0 w 2 1-- 0 LL 0 0 CC LL 0 a 1- z w 1- W > Z W W CC J a > z Z - p Q UJ W • LL C 0) Q O 0} w w 00 J � 2 E n ( 0 O N 0 M - N 10 '0 0 0 0(,I(fs .(7) 10 M 'm 0 O'6 00,( 0 0 ,0 0 0 V1n 'M( IN V .10 0 ( 0 0, 0I' c0 O! O O N 0O1'0 O ( n 0 0.'MO l l N LL'( O O N m N ( 6M O!O O (O 'N O N (O N MIONM aD OD O N N OOO V ',WI,(0 O O ('6,M M10 127 -r 1nLn O'O 16 ( N � ( h',h'N ('N ( m IIV I('IM h m 41,0 Q) 00 'M!1r 127 010'0 (0) O O OI(' '(0. 0 N'V',r,,c 0 0),117 I. (107'1. 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O!0 J U OJ } f- .J'',Z -'41111- 10: SILL I,(n L J'F- } ZIUI, Z ZI! ,c, I JJ Z'`-'p IZIZ LL LL CC JIO _'Q 00 °I O¢ w 'W }I} O 0,0 QIQ },(n,(n J�(n'(n w!w U g1U w'I� 2311±1125J3 �,,Q.w m'U.�'WI} ° °IC) .2E :g z u) o w!U > 2; 1; U z 010 00: a C) U'ml!C (n • 0 C9 Y¢ J m Ja' o ) Z'QZ F. ola.Q''p J (07 m •z u¢.,0 ° Q 0 _,:2!:(0103:0_:W ' Lai3O 0 -J -91QIz z a OJ'z LL ¢ ¢ Z LL Q Q LL a O J J •Q (n'.O'Z W M'.00 '',1- C9'Z,� W <4 2! Z Z'',C9 °.H Z O'Iw :O OC9 - W co 0E',m w,WIF- 0 (IF- w 0,O,W U O w'(7 O F¢- ¢¢ m z,Y',O K W•J Z_ Q Q O,'0C �1,LL'a m QIC[ m.m (n': Y''Q m M Y w''¢ ty,0'.m Y J m 2.2''x 2 2 • w m 2 m U U Z1h H Z'. W, 2 77 H 2 F m U 2 1 w J U IX ,JID J • Z,2 J 1- Z Z'.2 H ~•J Z W J F J•J'~ J.J ~ J,J J O 0 0 ¢'a (n W O Z,Z - (n W_ (n LL ZIP 21LL w'2'O 2 a Z 2 fn a WIZ (n (n,2 2 (n 2 2 (n 212,(n 2 2 2 J J ❑ HIm :Z 2, 0 IU.WiLL U 7 J;U 2, LL',LL,a LLjLL.2; LL,2.LL Im'LL • LL 2103 ',(.91,LL -2,2,LL m.2i LL 2 U- :W.:3 LL U_ ,2 w:w.LL Q 0 w 2 ga a Q w rn LL _ O co o TOTAL AND AVERAGES $1,547,145.58 5.1520% 5.1400% 2,808 2,391 $1,547,145.58 $1,547,145.581 -AI -AI -AI -AI -Ai -O -Oi -AF -AF -AF Fe -AF .AF Jui E PURCHASE MATURITY LIFE TO REMAINING PAR MARKET DESCRIPTION BOOK VALUE RATE YIELD DATE DATE MATURITY DAYS LIFE DAYS VALUE VALUE ALAMEDA CIC SUB TAX ALLOC BONDS 2003B UNION BANK - PROVIDENT INST. FUND $30.50 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 $30.50 $30.50 UNION BANK - PROVIDENT INST. FUND 20,343.20 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 20,343.20 20,343.20 CDC FUNDING GUARANTEE INVEST AGREEMENT 886,783.44 4.5100% 4.5100% 18- Dec -03 30- Dec -16 4,761 3,836 886,783.44 886,783.44 UNION BANK - PROVIDENT INST. FUND 884,129.26 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 884,129.26 884,129.26 TOTAL AND AVERAGES $1,791,286.40' 0.0496% 0.0496 %''. 1,259 960 $1,791,286.40'. $1,791,286.401 ALAMEDA CIC SUB TAX ALLOC BONDS 2003A1 & A2 UNION BANK - PROVIDENT INST. FUND $143.47 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 $143.47 $143.47 UNION BANK - PROVIDENT INST. FUND 17 356.43 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 17,356.43 17,356.43 AIG MATCHED FUNDING CORP. 5.202% 663,142.31 5.2000% 5.2000% 1- Apr -06 01- Jul -06 91 1 663,142.31 663,142.31 AIG MATCHED FUNDING CORP. 5.202% 2,567,812.50 5.2000% 5.2000% 1- Apr -06 01- Jul -06 91 1 2,567,812.50 2,567,812.50 UNION BANK - PROVIDENT INST. FUND 67 207.41 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 677,,22 07.41 67,207.41 UNION BANK - PROVIDENT INST. FUND 662,019.77 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 662 019.77 662,019.77 -- 7 UNION BANK - PROVIDENT INST. FUND 9,437,886.88 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 9,437,886.88 9,437,886.88 8_ UNION BANK - PROVIDENT INST. FUND 1,181,364.41 4.3600% 4.3600% 1- Apr -06 01- Jul -06 91 1 1,181,364.41 1,181,364.41 AIG MATCHED FUNDING CORP 1/1/2014 6,714,295.53 0.0000% 0.0000% 1- Apr -06 01- Jul -06 91 1 6,714,295.53 6,714,295.53 TOTAL AND AVERAGES $21,311,228.71 3.1137 %, 2.4871 %. 91 1 $21,311,228.71. $21,311,228.71 1 2003 LIBRARY BOND PROJECT LAIF- LIBRARY CONSTRUCTION & IMPROVEMENTS $1,025,263.97 4.5300% 4.5300% 1- Apr -06 01- Jul -06 91 1 $1,025,263.97 $1,025,263.97 TOTAL AND AVERAGES $1,025,263.97', 4.5300 %1 4.5300 %' 91 1 $1,025,263.97 $1,025,263.971 LEASE /PURCHASE AGREEMENT - TECHNOLOGY INVESTMENTS U.S. TREASURY NOTE 2.375% $125,000.00 2.3750% 2.3750% 1- Apr -06 31- Aug -06 152 62 $125,000.00 $124,467.75 U.S. TREASURY NOTE 2.875% 101,000.00 2.8750% 2.8750% 1- Apr -06 30- Nov -06 243 153 101,000.00 100,021.51 GOLDMAN SACHS FIN OBLIG TREAS FUND 111 180.64 4.2800% 4.2800% 1- Apr -06 01- Jul -06 91 1 111,180.64 111,180.64 TOTAL AND AVERAGES $337,180.64 3.1529 %: 3.1529% 162 72 $337,180.64 $335,669.901 C LL 2 C 2 LL gc co Q LL N W OF- o. 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AFM/AFFWA, CITY OF ALAMEDA JUNE 30, 2006 CITY OF ALAMEDA JUNE 30, 2006 nterest Earnings Budget vs. Actua • • • • • • • • • • • O O O O O O O o O Ln O Ln O L0 C1) N N - General Fund CITY OF ALAMEDA Memorandum Date: August 15, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Recommendation to Adopt Specifications and Authorize Request for Bids for a Cleaning Service for the Police Administration Building BACKGROUND The City's purchasing policy requires that specifications for materials and services estimated to cost more than $25,000 must first be approved by City Council. The purchasing policy also stipulates that the purchase be completed through a formal competitive bid process. DISCUSSION /ANALYSIS The Alameda Police Department has determined a need exists to expand its building cleaning service as outlined in the attached specifications. The Police Administration Building has approximately 30,648 square feet of usable space supporting a 24/7 day a week operation hosting residents on a daily basis. As part of the adopted 2006/07 and 2007/08 budget, $62,280 has been allocated supporting building cleanliness and a healthy working environment. The Alameda Journal is the official newspaper of the City for legal advertising for the fiscal year ending June 30, 2007. With Council authorization, the City Clerk will publish a notice in the Alameda Journal stating Council will receive bids up to the hour of 2:00 P.M. on Tuesday, September 5, 2006, for a cleaning service for the Police Administration Building, per the attached specifications. BUDGET CONSIDERATION /FISCAL IMPACT Funds for the recommended cleaning service are included in the approved fiscal year 2006 -2007, 2007 -2008 operating budget in the amount of $62,280 annually. Agenda Item #4 -D CC 8 -15 -06 Honorable Mayor and August 15, 2006 Councilmembers Page 2 of 2 MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. RECOMMENDATION Adopt the specifications and authorize request for bids for a cleaning service for the Police Administration Building for the 2006/07 and 2007/08 budgets. Respectfully submitted, Waite = . Tibbet Chief of Police Attachment Notice to Proposers SPECIFICATIONS FOR CLEANING SERVICE The City of Alameda is seeking proposers for a cleaning service for the Police Administration Building located at 1555 Oak Street, Alameda, CA 94501. All proposals must meet the following specifications: BACKGROUND INFORMATION The Police Administration Building is owned by the City of Alameda. Its main office is a 3- story building located at 1555 Oak Street, Alameda. The first floor area to be cleaned is approximately 7,000 square feet and is occupied by Service personnel. Janitorial hours are from 8:00 a.m. thru 5:00 p.m., seven days a week. This floor has the following features: A lobby, several offices of various sizes, conference room, two women's and one men's rest room, janitor room, storage, two sets of stairs to basement and second story and an elevator. (This floor also houses a Jail which will NOT require cleaning by the chosen service contractor) The second floor area to be cleaned is approximately 12,000 square feet and is occupied by Bureau personnel and Staff. Janitorial hours are from 8:00 a.m. thru 5:00 p.m., seven days a week. This floor has the following features: A lobby, several offices of various sizes, conference room, two women's and two men's rest rooms including showers, dispatch center including a kitchen, and two sets of stairs to first floor. The basement area to be cleaned is approximately 11,000 square feet and is occupied by Service personnel. Janitorial hours are from 8:00 a.m. thru 5:00 p.m., seven days a week. This floor has the following features: Men's and women's locker rooms including showers, range, lunch room with kitchen, weight room, conference room, and two sets of stairs to the first floor. Overall daily service to include: a) Clean and dust desks, tables, credenzas, cabinets, chairs and other office furniture. b) Gather all waste paper and place for disposal in dumpster or recycling. c) Empty all wastebaskets; install fresh liners, if needed d) Turn off all lights, leaving only designated lights on. e) Wipe down window sills and wipe clean door jams. f) Dust desks, chairs, tables, file cabinets, counter tops, telephone, and other flat surfaces within reach. g) Vacuum all carpeted traffic areas and spot clean minor stains as needed. h) Properly arrange chairs in offices and conference rooms. i) Wash all drinking fountains. 1 Attachment Agenda Item #4 -D CC 8 -15 -06 SPECIFICATIONS FOR CLEANING SERVICE j) Keep janitor closet clean and orderly at all times. k) Spot wash walls, partitions, doors and kick plates. 1) Dust all picture frames, chair rungs. m) Dust all door jambs. n) Dust all high partitions, ledges and wall mounted objects. o) Dust all Venetian blinds. p) Detail vacuum all carpet edges and other hard to reach areas. q) Vacuum all return air vents. r) Clean and,refinish all resilient floors with slip retardant floor finish. s) Lift and clean under all plastic floor pads. t) Vacuum fabric furniture. u) Wet mop time floor using germicidal solution. v) Spot clean walls, partitions and door. w) Clean and sanitize sinks. x) Clean and shine all chrome fixtures. y) Clean and polish all mirrors. z) Dust ledges and partitions. aa) Spot clean ceramic tile walls. bb) Restock toilet paper, hand towels, hand soap, urinal deodorizers and sanitary napkins. cc) Dispose of any and all waste and clean waste receptacle. dd) Clean and sanitize all urinals, commodes and wash basins. Quarterly Service (January, April, July, & October) a) Clean and/or polish all door kick plates and thresholds. b) Dust all door jambs. c) Thoroughly machine scrub all floors. d) Wash all walls and metal partitions. Special Services: At additional cost the following services must be provided by your company upon request and with the approval of the Technical Service Lieutenant: a) Shampoo carpets. b) Parking lot sweeping. c) Washing interior of kitchen cabinets. d) Washing vinyl walls of main lobby. e) Washing light defuses. f) Wash chair pads. g) Vacuum draperies. h) Clean interior of refrigerator. i) Wash furniture. j) Strip and wax vinyl floors. 2 SPECIFICATIONS FOR CLEANING SERVICE Employees of the selected business must submit to a criminal background check prior to working inside the Police Administration Building. Proposals must be presented to the City Clerk, in the City Hall, Alameda, California under sealed cover and plainly marked on the outside, "Proposal for a Cleaning Service for the Police Administration Building." Sealed bids will be received up to the hour of 2:00 p.m. on Tuesday, September 5, 2006. Contract for such purchase, if awarded, will be awarded subject to the provisions of the Charter of said City, to the responsible bidder who submits the lowest responsive bid. The right is reserved to reject any or all bids. 3 CITY OF ALAMEDA MEMORANDUM Date: August 15, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Recommendation to Enter into an Extension of the Exclusive Negotiation Agreement (Amendment No. 1) with Ballena Isle Marina, L.P. and Ballena Shores, LLC BACKGROUND On February 21, 2004, the City entered into an Exclusive Negotiation Agreement (ENA) between the City of Alameda, Ballena Isle Marina, L.P., and Ballena Shores, LLC, providing for a reimbursement of the City's costs and outlining a strategy for negotiating an amendment to the Ballena Isle Marina Lease and a purchase and sale agreement for a portion of the leased premises. On March 7, 2006, the City Council gave staff direction to proceed with negotiating an amendment to the marina lease and direction to work on the layout of portion of the leased premises that would be removed from the marina lease. The developer is requesting a 24 -month extension to allow time to finalize the amendment to the marina lease and to complete feasibility studies for the portion of the land that would be removed from the lease amendment, per Attachment 1, letter from Ballena Shores, LLC. DISCUSSION The City Council gave staff direction on terms for extension of the Ballena Isle Marina Lease. A lease amendment has been drafted based on the terms and conditions as directed by Council, with the final changes being negotiated. The Marina operator is currently working on having the property surveyed to facilitate the amendment. The survey is expected to be completed within the next four months. The City Council gave staff direction to work with Ballena Shores, LLC on the portion of the property that would be purchased and sold. The feasibility studies are expected to take approximately 24 months to complete, per Attachment 2, the First Amendment to the Exclusive Negotiating Agreement. BUDGET CONSIDERATION /FISCAL IMPACT There is no financial impact to the General Fund to extend the ENA. The ENA provides for the Developer to reimburse City costs. Agenda Item #4 -E CC 8 -15 -06 Honorable Mayor and Councilmembers RECOMMENDATION August 15, 2006 Page 2 of 2 It is recommended that the City Council approve Amendment No. 1 to the ENA, authorizing the extension of the negotiating term for 24 months; and direct staff to continue to work on the lease extension for the marina, and the feasibility of a portion of the property being purchased and sold. Respectfully submitted, Leslie A. Little Development Services Director By: Dorene E. Soto Manager, Business Development Division DK/LAL/DES /ry Attachments: 1. Letter dated August 1, 2006 from Christopher Hawke, Ballena Shores, LLC 2. First Amendment to Exclusive Negotiating Agreement cc: Ballena Shores, LLC c/o Christopher Hawke Ballena Isle Marina, L.P. c/o Randy Short, Almar, Ltd. BALLENA SHORES, LLC August 1, 2006 Debra Kurita, City Manager 2263 Santa Clara Avenue, Room 320 Alameda, CA 94501 Dorene Soto, Business Development Director 950 West Mall Square, Second Floor Alameda, CA 94501 -7552 Subject: Request for Second Extension of the Exclusive Negotiating Agreement (ENA) Executed February 21, 2004 between the City of Alameda and Ballena Shores, LLC Dear Ms. Debra Kurita and Ms. Dorene Soto: Consistent with the terms of the above referenced ENA, Ballena Shores, LLC requests that the City Manager approve an extension of the initial negotiating period as provided in Section 2.b, page 7, of the ENA. Ballena Shores, LLC, the Developer, and the City of Alameda have not executed, and will not execute, a Purchase and Sale Agreement prior to August 20, 2006. It is not possible for the Developer to negotiate and execute the terms and conditions of a Purchase and Sale Agreement until City Staff and Ballena Isle Marina, LP, the Lessee, reach a final agreement on the terms of a Lease Amendment. It is our understanding that an agreement has been reached between the City and Ballena Isle Marina and that Staff is prepared to recommend approval to the City Council. Since commencement of the first extension, Ballena Shores has accomplished the following: • Developed a site plan for City review including circulation, types and locations of both the market rate and affordable housing units and public open space improvements; • Met with BCDC (Bay Conservation and Development Commission) to review the site plan and determine issues associated with development of a waterfront property. • Met with City staff and attorney representing the City regarding State Lands Commission issues and strategies. Per Section 2.c. of the ENA, the extension of the Initial Negotiating Period must be in writing. The Developer requests that the Negotiating Period, including the Entitlement Approval Process and the State Lands Commission Approval be extended for 24 months, commencing August 21, 2006. 5000 Hopyard Road, Suite 170, Pleasanton, California 94588 (925) 467 -9900 Office • (925) 467 -9919 Fax Attachment #1 Agenda Item #4 -E CC 8 -15 -06 Page Two We look forward to continuing our work with the City, negotiating a Purchase and Sale Agreement and securing entitlements for development of the Ballena Isle site. Please contact me if you need further information. S incerely, Chri opher Hawke, Ballena Shores, LLC Copies to: Sue Russell, Development Coordinator & Film Liaison 950 West Mall Square, Second Floor Alameda, CA 94501 -7552 Marti Buxton, Ballena Shores, LLC FIRST AMENDMENT TO EXCLUSIVE NEGOTIATING AGREEMENT This Amendment to Exclusive Negotiating Agreement, entered into this day of August, 2006, by and between the City of Alameda, a municipal corporation (the "City ") and Ballena Isle Marina, L.P., a California limited partnership (the "Lessee "), whose address is 1150 Ballena Boulevard, Suite 250, Alameda, California 94501 -3682; and Ballena Shores, LLC, a limited liability company (hereinafter referred as the "Developer "), whose address is 5000 Hopyard Road, Suite 170, Pleasanton, California 94588. RECITALS: A) On February 21, 2004, an Exclusive Negotiating Agreement was entered into by and between the City, the Lessee, and the Developer (hereinafter "ENA ") for an initial 24- month term. B) On February 4, 2006, the City Manager granted administrative approval for a 180 -day extension of the initial negotiating period, which would expire on August 21, 2006. C) The Developer has requested an extension of the term of the ENA for an additional 24 months. NOW, THEREFORE, it is mutually agreed by and between and undersigned parties as follows: 1. Paragraph 2 (a) ( "The Initial Term of the Negotiating Period ") is modified to read as follows: "The term of this Exclusive Negotiating Agreement shall begin on February 21, 2004 and expire on August 21, 2008. If upon expiration of the Negotiating Period, the Developer and the City have not executed a DDA, then this Agreement shall automatically terminate unless this Agreement has been extended by the City and Developer as set out in paragraph (b) of this section. 2. Paragraph 2(b) ( "Extensions of the Initial Negotiating Period ") is modified to read as follows: "The City Manager may, at the written request of the Developer, approve a first extension of the Negotiating Period for a period of thirty (30) days, which approval shall be in the sole discretion of the City Manager. Following a first extension of the Agreement for thirty (30) days, the City Manager may, at the written request of the Developer, approve a second extension of not longer than thirty (30) days if, in the sole discretion of the City Manager, the negotiations are likely to lead to the execution of a DDA. No further extensions are permitted under this Agreement. The Agreement shall automatically terminate upon the expiration of any extension entered into pursuant to the provisions of this section." 3. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect. Page 1 of 2 Attachment #2 Agenda Item #4 -E CC 8 -15 -06 IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written. DEVELOPER: CITY OF ALAMEDA: Ballena Shores, LLC (seer ava- By: Christopher Hawke Title: Date: PGA LESSEE: Ballena Isle Marina, L.P., a California Limited Partnership By: Almar Ltd., a California Corporation Its: General Partner CS-- Se_( rrt +Q By: Randy Short Title: Vice President Date: G: \Soto\Ballena\First Amendment to ENA.doc By: Debra Kurita Title: City Manager Date: RECOMMENDED FOR APPROVAL: By: Title: Development Services Director Date: Leslie A. Little APPROVED AS TO FORM: B jU Teresa L. Highsmith Title: City Attorney Date: Page 2 of 2 IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written. DEVELOPER: Ballena Shores, LLC By: Chri op er wke Title: Date: g - i - cE LESSEE: Ballena Isle Marina, L.P., a California Limited Partnership By: Almar Ltd., a California Corporation Its: General Partner CITY OF ALAMEDA: By: Debra Kurita Title: City Manager Date: RECOMMENDED FOR APPROVAL: By: Leslie A. Little Title: Development Services Director By: Randy Short Date: Title: Vice President Date: APPROVED AS TO FORM: G :SotokBallena\First Amendment to BNA.doc By: Teresa L. Highsmith Title: City Attorney Date: Page 2 of 2 AUG -2 -2006 16:42 FROM: TO:915107495808 P.2 IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written. DEVELOPER: CITY OF ALAMEDA• Ballena Shores, LLC By: Christopher Hawke By: Debra K' 'ta Title: Title: City M : ger Date: Date: RECOMME ED FOR APPROVAL: Ballena Isle Marina, L.P., a California Limited Partnership By: Almar Ltd., a California Corporation Its: General Partner By: Leslie A. Little Title: Development Services Director By Randy Short Date: Title: Vice President Date: g' - z -0 c APPROVED AS TO FORM: GASoto\BaUenaWnst funendment to ENA.doi By: Teresa L Highsmith Title: City Attcrney Date: Page 2 of 2 CITY OF ALAMEDA MEMORANDUM Date: August 15, 2006 To: Honorable Mayor and Councilmembers From: Debra Kurita City Manager Re: Recommendation to Accept the Work of SpenCon Construction, Inc., for the Fiscal Year 2005/2006 Repair of Portland Cement Concrete Sidewalk, Curb, Gutter, Driveway and Minor Street Patching, Phase 6, No. P.W. 07 -05 -06 BACKGROUND On January 31, 2006, the City Council authorized a Fourth Amendment to the construction contract with SpenCon Construction, Inc., for the annual repair and replacement of sidewalks in the amount of $190,000. Funding for this work was authorized by City Council on December 6, 2005 when they increased funding for infrastructure improvements. DISCUSSION The project has been completed in accordance with the plans and specifications and is acceptable to the Public Works Department. The final project cost is $189,999.99. As part of Council's actions to increase funding for infrastructure improvements, approximately $1.3 million was included for sidewalk repairs. This contract, which improved 4,366 linear feet of sidewalk, is the first of several contracts anticipated to complete the projects funded by Council. Phase 2, which is estimated to repair 7,500 linear feet of sidewalk for a total contract amount of $436,000, is under construction. Construction is expected to be completed in December. This phase will include approximately $43,600 toward a comprehensive pilot program to develop an approach to repair sidewalk, curb, gutter, street restoration and root pruning of street trees. The third phase of the project is currently being designed and a call for bid is tentatively scheduled for a November Council meeting. BUDGET CONSIDERATION/FINANCIAL IMPACT The work was budgeted under CIP# 82 -02 with Measure B and Proposition 42 funds. MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE This action does not affect the Municipal Code. Agenda Item #4 -F CC 8 -15 -06 Honorable Mayor and Councilmembers RECOMMENDATION Page 2 August 15, 2006 Accept the work of SpenCon Construction, Inc., for the Fiscal Year 2005/2006 repair of Portland Cement Concrete sidewalk, curb, gutter, driveway and minor street patching, Phase 6, No. P.W. 07- 05 -06. Respectfully submitted, Matthew T. Naclerio Public Works Director Prepared by, eio amp CW Chung Associate Civil' Engineer MTN:CWC:gc cc: Measure B Watchdog Committee CITY OF ALAMEDA Memorandum Date: August 15, 2006 To: Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Re: Adoption of Resolution Authorizing the Purchase of One New Fire Engine Using the City of Bakersfield Fire Department's Competitive Bid Award; and Approve a Purchase Agreement with Pierce Manufacturing Inc., in the Amount of $393,393.13. BACKGROUND The Public Works Department is responsible for the vehicle and equipment replacement (Fleet) program. The replacement program is based on the City of Alameda Fleet Replacement Criteria which considers the useful life of vehicles and equipment in terms of age, mileage (or hours), and usage. Vehicles and equipment scheduled for replacement are also reviewed and analyzed for safety history and operating performance to determine if it is appropriate to replace a vehicle or equipment at a later date. In addition, vehicles and equipment are reviewed to determine if the minimum use guidelines have been met. The Public Works Department has determined that one 1990 Pierce Arrow Fire Engine is due for replacement because it meets the City of Alameda Fleet Replacement Criteria and therefore has been placed on the list of "Vehicles Recommended For Replacement 06/07." DISCUSSION /ANALYSIS AFD staff has completed technical specifications for one Pierce 1500 gallon per minute fire engine that will be paramedic equipped. Normal construction and delivery for a new fire engine is nine to twelve months. If this request is approved, the oldest front -line engine will be placed in reserve status. Agenda Item #4 -G CC 8 -15 -06 Honorable Mayor and Members of the City Council August 15, 2006 Page 2 In order to assure a cost effective purchase, AFD proposes to "piggy- back" onto the City of Bakersfield's existing competitive bid purchase of fire engines with Pierce Manufacturing as provided in the City of Alameda's Municipal Code Subsection 2 -61 -7 Joint Purchases with Public Agencies that reads, "Subject to the provisions of subsection 2 -62.2 and notwithstanding any other provisions of this chapter, materials, supplies, equipment, vehicles, apparatus, or other personal property or goods may be purchased together or in cooperation with any other city, county, state, federal or other public agency, including a joint powers authority, provided the purchase is the result of competitive bidding or proposal and is made in compliance with the competitive bid or proposal requirements of any participating agency or organization in a manner that is consistent with law. (Ord. No.2719N.S. 1)." MUNICIPAL CODE /POLICY DOCUMENT CROSS REFERENCE The proposed resolution does not affect the Alameda Municipal Code. FINANCIAL IMPACT The cost of this fire engine is $393,393.13, including sales tax. The acquisition of the fire engine and equipment will be with General Funds from the Managed Vehicle Replacement Program. It is important to note that additional expenditures to furnish necessary equipment for the fire engine, in the amount of approximately $123,000, will be forthcoming. RECOMMENDATION Adopt the proposed resolution authorizing the purchase of one new fire engine using the City of Bakersfield Fire Department's competitive bid award and approval of a purchase agreement with Pierce Manufacturing in the amount of $393,393.13. Attachment: Purchase Agreement Respectfully submitted, ames L. Christiansen Fire Chief PURCHASE AGREEMENT This Purchase Agreement is made by and between the CITY OF ALAMEDA ( "CITY ") and PIERCE MANUFACTURING, INC. ( "PIERCE "). In consideration for the mutual promises hereinafter set forth, the Parties to this PURCHASE AGREEMENT agree as follows: 1. THE PURCHASE: CITY agrees to purchase, and PIERCE agrees to construct, sell and deliver one new and unused Pierce Quantum Pumpers of current production model with latest design features (hereinafter the "Apparatus ") which are further described on Exhibit A attached to this Agreement. PIERCE agrees to construct and deliver the Apparatus strictly in accordance with the terms and conditions of the specifications for fire apparatus ( "City Specifications ") as provided to PIERCE on July 11, 2006 which specifications are incorporated by this reference as if fully set forth, and to deliver the Apparatus to CITY as provided in this Agreement. Details of construction and materials where not otherwise specified in the City Specifications shall be in accordance with the National Fire Protection Association Pamphlet 1904 Standards for Aerial Ladder and Elevating Platform Fire Apparatus. 2. QUALITY AND WORKMANSHIP: The design of the Apparatus shall embody the latest approved automotive engineering practices. The workmanship shall be of the highest quality in its respective field. Construction shall be rugged and ample safety factors shall be provided to carry loads as specified and to meet both on and off road requirements and speed conditions as set forth under "Performance Tests and Requirements" in the City Specifications. All steel welding shall be in accordance with American Welding Society D1.1 -83 structural steel welding. All aluminum welding shall be in accordance with American Welding Society and ANSI D1.2 -83 for structural welding of aluminum. 3. DESIGN AND STANDARDS: The Apparatus shall meet or exceed all applicable requirements and/or recommendations established for fire apparatus, ladders, personnel safety and construction, by the National Fire Protection Association (NFPA), American Welding Society (AWS), American Institute of Steel Construction (AISC), American National Standards Institute (ANSI), American Society of Mechanical Engineers (ASEM), Society of Automotive Engineers (SAE), Underwriters Laboratories Inc. (UL), Department of Transportation (DOT), International Association of Fire Chiefs and State of California and Federal motor vehicle and safety codes. PIERCE shall furnish certification of gross vehicle weight rating, gross combined weight rating, and gross axle weight rating on a nameplate affixed to the chassis, in accordance with California Vehicle Code Section 35002. 4. DELIVERY: PIERCE shall deliver the Apparatus under its own power to the Alameda Fire Department, 1300 Park Street, Alameda, California in the rear parking area on or before June 30, 2007. 1 Attachment Agenda Item # 4 -G CC 8 -15 -06 A qualified delivery engineer representing PIERCE shall deliver the Apparatus and shall remain in the City for three days to instruct the Fire Department personnel in the proper operation, care and maintenance of the Apparatus. PIERCE shall provide, at the time of delivery, written certification of the Apparatus weight distribution. The Certification shall list the actual weights and locations of the following items: A. Axles longitudinal weight (front axle; rear axle) B. Axles Lateral Weight (right side; left side) C. Horizontal Center of Gravity Location D. Vertical Center of Gravity Location PIERCE shall provide, at the time of delivery, certified copies of Underwriters Laboratories test records and a Test Data Sheet that specifies and describes that PIERCE tested the Apparatus before delivery, and that the completed Apparatus operated in accordance with N.F.P.A. standards. 5. PURCHASE PRICE: The purchase price of the Apparatus is $393,393.13 of which $31,652.32 represents local sales tax. CITY shall pay PIERCE the sum of $ 361,740.81 through a City wire transfer on August 18, 2006 in full and complete satisfaction and consideration of the Apparatus to be delivered to CITY pursuant to this Agreement. City shall pay $31,652.32 directly to the State of California in full and complete satisfaction of the local sales tax due and owing on the Apparatus. 6. INSPECTION AND APPROVAL: CITY shall have the right to inspect each vehicle that comprises the Apparatus any time during the construction of the Apparatus by PIERCE. PIERCE shall provide CITY with a blueprint of the Apparatus for the CITY'S approval or rejection prior to any metal being sheared or cut for the unit. 7. INDEMNIFICATION: PIERCE shall indemnify, defend and hold harmless the CITY, its officials, officers, employees, Boards and Commissions from and against any and all loss, damages, liability, claims, suits, costs and expenses whatsoever, including reasonable attorney's fees, regardless of merit or outcome of any such claim or suit, arising from performance of services and/or work by PIERCE pursuant to this Agreement. 8. WARRANTIES: Each of the warranties attached to this Agreement shall apply to the Apparatus, and shall include any and all costs incurred for service, repairs, replacement, labor, transportation, or any costs resulting from or attributable to poor workmanship, defective parts, or materials and as otherwise stated on the warranties. 9. PERFORMANCE BOND: Satisfactory performance by PIERCE pursuant to this Agreement shall be the subject of a performance bond furnished to the CITY by PIERCE in the amount of one hundred percent (100 %) of the total cost of the Apparatus (as specified in paragraph 5) concurrently with the execution of this Agreement. The performance bond shall be issued by a surety, and in a form both approved by CITY and shall guarantee the faithful performance of each of the terms and conditions of this Agreement. 2 10. LIQUIDATED DAMAGES: Time is of the essence for the delivery of the Apparatus. If the Apparatus is not delivered on or before the delivery date specified in paragraph 4, damage will be sustained by CITY. Since it is and will be impracticable to determine the actual damage which CITY will sustain in the event of and by reason of such failure to deliver timely in accordance with this Agreement, it is therefore agreed that, at the option of CITY, PIERCE shall pay $150.00 to CITY for each and every calendar day beyond June 30, 2007 not as a penalty, but as predetermined liquidated damages. 11. DURATION OF BID PRICE: In the future, PIERCE agrees to provide additional Apparatus, at the stated price, for a period of seven (7) years, beginning at the date of award of this contract. Current price may be adjusted subject to modifications to this specifications and increases or decreases reflected in the average of the Consumer Price Index for All Urban Consumer (CPL -U) Size B/C — 50,000 to 1,500,000 for the region of Pierce Manufacturing. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on this day of , 2006. PIERCE MANUFACTURING, INC. CITY OF ALAMEDA BY: BY: City Manager DATE: DATE: RECOMMENDED FOR APPROVAL: APPROVED AS TO FORM: �� -_�•� 'Teresa Highsmith, City Attorney 3 ATTEST: Lara Weisiger, City Clerk CITY OF ALAMEDA RESOLUTION NO. AUTHORIZING THE PURCHASE OF ONE NEW FIRE ENGINE USING THE CITY OF BAKERSFIELD FIRE DEPARTMENT'S COMPETITIVE BID AWARD; AND RECOMMENDATION TO APPROVE A PURCHASE AGREEMENT WITH PIERCE MANUFACTURING INC., IN THE AMOUNT OF $393,393.13 WHEREAS, the Fire Department requires one quantum pumper to fully perform its fire suppression duties; and $ WHEREAS, Section 2 -61.7 of the Alameda Municipal Code authorizes the purchase of vehicles, apparatus, or other personal property or goods chi together or in cooperation with any other city, provided the purchase is the result of competitive bidding or proposal; and WHEREAS, In January 2002, the City of Bakersfield conducted a competitive bidding procedure to purchase certain fire apparatus; and WHEREAS, as a result of its competitive bidding process, the City of Bakersfield chose to purchase the fire apparatus from Pierce Manufacturing; and WHEREAS, the Fire Chief of the City of Alameda is recommending that one quantum pumper needed by the City of Alameda be purchased pursuant to subsection 2 -61.7; and WHEREAS, purchase of one quantum pumper from Pierce Manufacturing provides fleet compatibility for existing spare parts; and WHEREAS, the City of Alameda has had a business relationship with Pierce Manufacturing for 16 years; and WHEREAS, the familiarity of the Fire Department personnel with Pierce Manufacturing equipment will likely reduce training time for firefighters and garage mechanics; and WHEREAS, financing for the purchase has been arranged through the General Funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda that the Fire Chief and /or his authorized representative may purchase one quantum pumper from Pierce Manufacturing in the amount of $393,393.13 and in conjunction with the City of Bakersfield's recent bidding process, and in accordance with Alameda Municipal Code Subsection 2 -61.7. Resolution #4 -G CC 8 -15 -06 I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the day of , 2006, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of said City this day of , 2006. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum Date: August 15, 2006 To: The Honorable Mayor and Members of the City Council From: Debra Kurita City Manager Re: Approving and Authorizing the Lease of City -Owned Property at 3367 Fernside Blvd. to Arthur Jawad and Julia Jawad BACKGROUND The City of Alameda owns the real property located adjacent to 3367 Fernside Blvd. acquired from the State of California by Stats. 1913, Chapter 348, as amended by Stats. 1917, Chapter 594, which property consists of submerged, mud flats and upland property, which abuts the upland property described herein above. Attachment 1 is the site map which identifies the location of the property. This land was previously leased by Mr. Arthur M. Jawad, who defaulted on the lease in the calendar years 1993, 1994, and 1995. A claim was filed in Small Claims Court on May 18, 1995 and the judgment was entered in favor of the City. This judgment was satisfied in full on June 19, 2002. On April 19, 2006, the City received a request from Mr. Arthur Jawad, the son of Mr. Arthur M. Jawad (who has since passed away), to lease the subject property. As a result, the City prepared a lease agreement. DISCUSSION /ANALYSIS Mr. and Mrs. Jawad have requested to lease the property described above from the City for their use within the guidelines set forth in the lease, for a period of 25 years with an option to extend the lease for an additional 25 years under the same terms and conditions as described in Attachment 2, the property lease. City leases that are longer than one year require a minimum vote of four Councilmembers. FISCAL IMPACT The proposed rent for the demised premises is an annual rental fee of $557.41 for the base year. The following year rental fee will be the base year amount plus an adjustment for inflation as measured by the Department of Labor Cost -of- Living Index for the San Agenda Item #4 -H CC 8 -15 -06 The Honorable Mayor August 15, 2006 and Members of the City Council Page 2 Francisco Bay Area. The Lessee's will be reimbursed a maintenance allowance to help compensate for seawall maintenance which will benefit both the Lessee and the surrounding areas as well. The amount of allowance for normal maintenance shall be 50% of the Tidelands portion of the lease amount. Payment shall be due January 31 of each calendar year and delinquent on March 1 of each calendar year after the execution of the lease agreement. RECOMMENDATION Introduce an ordinance to the Alameda Municipal Code approving the above lease. Respectfully submitted, Leslie A. Little Development Services Director -T) By: Nanette Banks Finance & Administration Division Manager DK/LAL /NB:dc Attachments: 1. Site Map 2. Lease of Real Property EXHIBIT A DESCRIPTION OF A PARCEL OF CITY LAND FRENCH LOVELL TRACT 5121 BLOCK LOT 1510 EAST SHORE DRIVE PARIKAS 1506 EAST SHORE DRIVE HALLETT PESTANO 1502 EAST SHORE DRIVE 3335 LIBERTY AVE 1450 EAST SHORE DRIVE A A A A A A A A A A A A A A A A A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 SCHECKMAN BURROR 1448 EAST SHORE DRIVE 1446 EAST SHORE DRIVE B B 2 3 THORNTON POND 1444 EAST SHORE DRIVE B 4 KAHN 1440 EAST SHORE DRIVE ORTMAYER EKBERG LEW 1436 EAST SHORE DRIVE 1432 EAST SHORE DRIVE B B B 5 6 7 1414 EAST SHORE DRIVE B 8 1410 EAST SHORE DRIVE B 9 STUART MARCH BARNI FORE 1406 EAST SHORE DRIVE B 10 1400 EAST SHORE DRIVE B 11 1380 EAST SHORE DRIVE B 12 1376 EAST SHORE DRIVE B 13 FOSTER ROBINSON SHERMAN SCHMIDT 1372 EAST SHORE DRIVE 1368 EAST SHORE DRIVE B B 14 15 1366 EAST SHORE DRIVE B 16 1364 EAST SHORE DRIVE C 1 SEAGREN GUDAL 1362 EAST SHORE DRIVE MORRIS DAY 1358 EAST SHORE DRIVE 1354 EAST SHORE DRIVE C C C 2 3 4 PETERSON BERGER 1350 EAST SHORE DRIVE 1328 EAST SHORE DRIVE C 5 C 6 1324 EAST SHORE DRIVE C 7 BRISCOE COOKE BOYD 1320 EAST SHORE DRIVE C 8 1316 EAST SHORE DRIVE 1312 EAST SHORE DRIVE C C 9 10 FERROUS KING 1308 EAST SHORE DRIVE C 11 1304 EAST SHORE DRIVE C 12 CATAMBAY 1300 EAST SHORE DRIVE C 13 ROSENBERG TRAVER 1250 EAST SHORE DRIVE C 14 1246 EAST SHORE DRIVE C 15 C 16 NAME ADDRESS JAWAD 3367 FERNSIDE BLVD ROGERS 1628 FERNSIDE BLVD PAYNE 1626 FERNSIDE BLVD GUTLEBEN 1622 FERNSIDE BLVD SIMMONS 1620 FERNSIDE BLVD CRNJANSKI 1616 FERNSIDE BLVD ALLEN 1612 FERNSIDE BLVD NEWKIRK 1534 EAST SHORE DRIVE JUSTIN 1530 EAST SHORE DRIVE BLUME 1526 EAST SHORE DRIVE LONG 1522 EAST SHORE DRIVE KIEWLICH uAVNTA 1516 EAST SHORE DRIVE , e, , 7-%•".....-....... -- - FRENCH LOVELL TRACT 5121 BLOCK LOT 1510 EAST SHORE DRIVE PARIKAS 1506 EAST SHORE DRIVE HALLETT PESTANO 1502 EAST SHORE DRIVE 3335 LIBERTY AVE 1450 EAST SHORE DRIVE A A A A A A A A A A A A A A A A A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 SCHECKMAN BURROR 1448 EAST SHORE DRIVE 1446 EAST SHORE DRIVE B B 2 3 THORNTON POND 1444 EAST SHORE DRIVE B 4 KAHN 1440 EAST SHORE DRIVE ORTMAYER EKBERG LEW 1436 EAST SHORE DRIVE 1432 EAST SHORE DRIVE B B B 5 6 7 1414 EAST SHORE DRIVE B 8 1410 EAST SHORE DRIVE B 9 STUART MARCH BARNI FORE 1406 EAST SHORE DRIVE B 10 1400 EAST SHORE DRIVE B 11 1380 EAST SHORE DRIVE B 12 1376 EAST SHORE DRIVE B 13 FOSTER ROBINSON SHERMAN SCHMIDT 1372 EAST SHORE DRIVE 1368 EAST SHORE DRIVE B B 14 15 1366 EAST SHORE DRIVE B 16 1364 EAST SHORE DRIVE C 1 SEAGREN GUDAL 1362 EAST SHORE DRIVE MORRIS DAY 1358 EAST SHORE DRIVE 1354 EAST SHORE DRIVE C C C 2 3 4 PETERSON BERGER 1350 EAST SHORE DRIVE 1328 EAST SHORE DRIVE C 5 C 6 1324 EAST SHORE DRIVE C 7 BRISCOE COOKE BOYD 1320 EAST SHORE DRIVE C 8 1316 EAST SHORE DRIVE 1312 EAST SHORE DRIVE C C 9 10 FERROUS KING 1308 EAST SHORE DRIVE C 11 1304 EAST SHORE DRIVE C 12 CATAMBAY 1300 EAST SHORE DRIVE C 13 ROSENBERG TRAVER 1250 EAST SHORE DRIVE C 14 1246 EAST SHORE DRIVE C 15 C 16 LEASE OF REAL PROPERTY ARTHUR AND JULIA JAWAD Lessee(s) 3367 FERNSIDE BLVD. Address Agreement entered into , 2006, between the CITY OF ALAMEDA, a municipal corporation (hereinafter, "Lessor ") and ARTHUR JAWAD, and JULIA JAWAD (hereafter, "Lessee[s] "). WITNESSETH: WHEREAS, Lessor is the owner of the hereinafter described real property acquired from the State of California by Stats. 1913, Chapter 348, as amended by Stats. 1917, Chapter 594, and Lessee is the owner of the abutting upland property. NOW, THEREFORE, in consideration of the rents reserved and the covenants hereinafter contained, the parties agree as follows: GRANT OF LEASE Lessor leases to Lessee, and Lessee hereby leases from Lessor, subject to all of the agreements, terms, conditions and covenants herein, the parcel of land situated in the City of Alameda, County of Alameda, State of California, more particularly described in the attached Exhibit A, incorporated and made a part hereof as though set forth at length here. TERM The term of this lease shall be for the period of 25 years, commencing upon execution hereof, unless said term shall be sooner terminated as herein provided, Lessee yielding possession and agreeing to pay rental and other charges therefor. Lessee shall have an option to extend for an additional 25 years under same term and conditions. 1 Attachment #2 Agenda Item #4 -H CC 8 -15 -06 RENTAL Lessee covenants and agrees to pay to Lessor as rent for the demised premises that annual rental fee as established in the amount of Five Hundred Fifty -Seven and 41 /100ths Dollars ($557.41) for the base year. The following year rental fee will be the base year amount plus an adjustment for inflation as measured by the Department of Labor Cost -of- Living Index for the San Francisco Bay Area. Lessee will be reimbursed a maintenance allowance to help compensate for seawall maintenance which will benefit both the Lessee and the surrounding areas as well. The amount of allowance for normal maintenance shall be 50% of the Tidelands portion of the lease amount. The grant of this allowance will be determined by the City Engineer, as show in the paragraph denoted "Seawall Maintenance." Payment shall be due January 31 of each calendar year and delinquent on March 1 of each calendar year after the execution of the lease agreement. UTILITIES Lessee agrees and covenants to pay and be liable for any and all charges attendant upon the use of any public utilities upon the demised premises and any and all similar charges, it being the intention of the parties hereto that the Lessor shall bear no cost or expense concerning the demised premises during the term set out above. USE OF PREMISES Lessee agrees and covenants that the demised premises shall be utilized exclusively and solely during the term of this lease for the construction, maintenance and operation thereon of docks, ramps, associated structures, seawall, retaining walls, and landscaping and for such purposes only as are in accordance, and not in conflict, with the activities consistent with the zoning of the leased property. Lessee accepts this lease and the demised premises at his own risk with respect to the foregoing. 2 IMPROVEMENTS Lessee agrees and covenants that any improvements upon the premises, including filling, structures, or landscaping, shall be placed thereon only upon the prior written approval of the City Engineer and Director of Planning and upon the obtaining of necessary permits from all permit agencies who have jurisdiction. If any improvement heretofore constructed thereon does not conform to applicable building, zoning, and other requirements of Lessor municipality or other applicable jurisdictions, Lessee agrees to expeditiously alter, change or modify same to effect conformance, failing which Lessee agrees to remove same. The City will not require Lessee to bring structures, previously approved by a building permit, up to new building code standards. The City will consider applicable homeowners association concern or concerns of immediate neighbors in granting permits for the placement of structures described in the foregoing paragraph. Approval of the permit will not unreasonably be withheld by the City. All structures and improvements so installed shall become and remain property of Lessor upon termination of this lease and any renewal thereof. COMPLIANCE WITH LAW Lessee, at his sole cost and expense, shall conform to, abide by and comply with any and all requirements, laws or ordinances of municipal, county, state and federal authorities now or hereafter in force, pertaining to the demised land or the operations or activities conducted thereon. MECHANIC'S LIENS Lessee agrees to pay for all labor done or materials furnished in the construction, repair or replacement of buildings or structures, on, or the improvement of, the demised premises by the Lessee, and to keep the reversionary interest of the Lessor in said premises free and clear of any lien or encumbrance of any kind whatsoever created by the Lessee's act of omission. 3 INSPECTION AND WAIVER Lessor reserves, and shall always have the right to enter said premises to view and ascertain condition of same, and to insure compliance with this lease. Lessee grants Lessor the right to cross over Lessee's property to enter said premises, for these purposes only. The waiver by Lessor of any breach of any term, covenant or condition herein shall not be deemed to be a waiver of such term, covenant or condition, or any subsequent breach of the same or any other term, covenant or condition herein contained. The subsequent acceptance of rent hereunder by Lessor shall not be deemed to be a waiver of any preceding breach by Lessee of any term, covenant or condition of this lease, other than failure to pay the particular rental so accepted, regardless of Lessor's knowledge of such preceding breach at the time of acceptance of such rent, nor shall any failure on the part of Lessor to require full compliance with any of the covenants, conditions or agreements of this lease be construed as in any manner changing the terms hereof or to prevent Lessor from enforcing the full provisions hereof, nor shall the terms of this lease be changed or altered in any manner whatsoever other than by written agreement of Lessor and Lessee. HOLD HARMLESS Lessor, its agents, officers and employees, shall not be held liable for any claims, liabilities, penalties, fines, or for any damage to effects or properties of Lessee or any of Lessee's representatives, agents, employees, guests, licensees, invitees, sublessees, or of any other person whatsoever, nor for personal injuries or deaths of any of them, caused by or resulting from any acts or omission of Lessee or his agents (including independent contractors) in or about the lease premises. Lessee further promises to indemnify and save free and harmless Lessor and its agents, officers and employees against any of the foregoing liabilities and any costs and expenses incurred by Lessor on account of any claim or claims therefor. Provided, however, that this indemnification 4 and hold harmless clause shall not apply to any injury, death or damage solely and proximately caused by Lessor, its agents, officers or employees. Lessor will not be responsible for any damages created by Lessee prior to the lease. ASSIGNMENT Lessee shall not sell, assign or otherwise transfer this lease, or any interest therein, without the prior written consent of Lessor's City Council, except that this lease shall run with the sale of the abutting upland property benefited hereby. Lessee agrees to notify Lessor, in writing, of the sale of the abutting upland property benefited hereby. Lessee agrees that any monies received from third parties for any use of the demised premises shall be held by Lessee in constructive trust for Lessor. All the covenants and agreements herein contained shall extend to and bind any assignee or successor of Lessee as fully and to the same extent as though specifically mentioned. DEFAULT This lease shall terminate and Lessor shall have the immediate and lawful right to re -enter said premises, repossess the same and expel Lessee, and all Lessee's rights hereunder shall thereupon cease, whenever any one of the following events or actions occur: (1) Failure of Lessee to make the rental payments in the manner, time and amounts herein agreed; (2) Lessee fails to comply with any of the covenants, conditions or agreements herein contained; (3) An order made by a court of competent jurisdiction, or by any federal or state agency having jurisdiction, that the use of said premises is unlawful or in violation of such order; Lessor, prior to pursuing any remedy, shall give notice of default in writing to Lessee. If the default is nonpayment of rent, Lessee shall have 30 days after notice is given to secure the default. 5 For the cure of any other default, Lessee shall, promptly and diligently after notice is given, commence to cure the default and shall have 60 days to complete the cure. If any default shall remain uncured following notice in the time given to cure, Lessor may terminate the lease — re -enter the premises, repossess the same and expel Lessee. Notice will be given of a hearing before the City Manager, prior to termination of lease. MINERAL RESERVATIONS Nothing herein shall be construed to vest in Lessee any right, title or interest in or to any deposit of coal, oil, oil shale, gas, phosphate, gravel, metal or other mineral deposits in, upon or under the lease premises, and all such mineral deposits are hereby expressly reserved to Lessor. SEAWALL MAINTENANCE Lessee is entitled to a reduction in the lease amount of the "Tidelands" component of the lease contained herein above in the paragraph denoted "Rental." This reduction is for the purpose of helping to maintain the seawall to prevent flooding and erosion which would be to the detriment of the Lessee, Lessor, and surrounding property owners as well. The City Engineer, or his designate, will inspect the condition of the seawall to ensure adequacy against flooding and high tides. This inspection will be done on an as- needed basis, and Lessee will be notified in writing of needed repairs. Lessee agrees to maintain the seawall to the satisfaction of the City Engineer. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] 6 ENTIRE AGREEMENT This instrument embodies the entire agreement and understanding of the parties and there are no further or other agreements, written or oral, relating to the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed on the day and year first above written, the Lessor by its Mayor and attested by its City Clerk, thereunto, duly authorized. CITY OF ALAMEDA, A municipal corporation By: Mayor Attest: City Clerk Approved as to form: City Att y Authorized by: Ordinance No. N.S., effective 7 ved as to Form CITY OF ALAMEDA ORDINANCE NO. New Series APPROVING AND AUTHORIZING THE LEASE OF CITY -OWNED PROPERTY AT 3367 FERNSIDE BLVD. TO ARTHUR M. JAWAD and JULIA JAWAD c WHEREAS, the City is owner of Tidelands Trust real property at 3367 8 Fernside Boulevard; and 4 L WHEREAS, Arthur Jawad and Julia Jawad wish to enter into a lease with the City for an initial term of 25 years with a 25 -year option to extend the lease; and WHEREAS, a form of a new lease containing the covenants, terms and conditions to be entered into is attached to the staff report presented to the City Council at the August 15, 2006, City Council meeting; and WHEREAS, pursuant to City Charter section 3 -10, no real property of the City shall be leased for a period in excess of one year or sold, except upon the affirmative vote of four members of the City Council. NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Alameda that: Section 1. The form of lease referred to in the preamble hereof, and the terms, conditions and covenants contained therein, be and the same are approved upon the affirmative vote of four members of the City Council. Section 2. The City Manager of the City of Alameda or his designee is hereby authorized to execute, for and on behalf of the City of Alameda, a Lease substantially in the form and containing the terms and conditions and covenants as set out in the Lease attached to the staff report presented to City Council at the August 15, 2006 City Council meeting, and the City Clerk is hereby authorized and directed to attest to the same. Introduction of Ordinance #4 -H CC 8 -15 -06 Section 3. This ordinance shall be in full force and effect from and after the expiration of thirty (30) days from the date of its final passage. Presiding Officer of the City Council Attest: Lara Weisiger, City Clerk I, the undersigned, hereby certify that the foregoing Ordinance was duly and regularly adopted and passed by Council of the City of Alameda in regular meeting assembled on the day of , 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this day of , 2006. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA Memorandum Date: August 15, 2006 From: Debra Kurita City Manager To: Honorable Mayor and Councilmembers Re: Planning Board recommendation for street name change from Tinker Avenue to Willie Stargell Avenue. BACKGROUND At its regular meeting on January 3, 2006, the City Council requested consideration of changing the name of Tinker Avenue to Willie Stargell in response to requests from the Encinal High School Alumni Association to honor Mr. Stargell. The City of Alameda Policy for Naming City Property and AMC Section 30 -84.5 places responsibility on the Planning Board for making recommendations to the City Council on naming streets and other City facilities. The Historical Advisory Board is responsible for adding potential names to the pool available to the Planning Board for naming City streets. This Policy requires that the following criteria be used: a. The name should reflect the location of the facility by geographic area. b. The name should reflect the history of a facility such as the family name of the builder, developer, or person who may have donated the land. c. A name which recognizes a significant contributor to the advancement of the City such as a former Mayor, Councilmember, Board /Commission member, officers or employees of the City, excluding a person currently holding the position. d. A name which is listed on the City of Alameda Street Naming Policy. At its regular meeting on July 6, 2006, the Historical Advisory Board unanimously approved the addition of Willie Stargell to the City's Official Naming List for Facilities and Streets. Subsequently, at its regular meeting on July 24, 2006, the Planning Board unanimously approved a resolution recommending the City Council re -name Tinker Avenue to Willie Stargell Avenue. Prior to these meetings, the public was notified that the Historical Advisory Board and Planning Board, respectively, were considering this name change. Agenda Item #5 -A 8 -15 -06 Honorable Mayor and August 15, 2006 Councilmembers Page 2 of 2 DISCUSSION /ANALYSIS Willie Stargell grew up on the west end of Alameda near Tinker Avenue and played sports at Encinal High School before becoming a professional baseball player. Given his prominence as a national sports figure and his connection to Alameda, staff has determined that the proposal to re -name Tinker Avenue to Willie Stargell Avenue is consistent with the Policy for Naming City Property. Staff also researched the historical significance of the naming of Tinker Avenue and did not identify anything conclusive or documented. BUDGET CONSIDERATION /FINANCIAL IMPACT The City will incur approximately $1,000 to $1,500 in costs to make the necessary changes in City permit records and to notify all necessary outside agencies. Sufficient funds are available in the current budget to cover these costs. ENVIRONMENTAL REVIEW Pursuant to CEQA Guidelines Section 15301, the re- naming of streets is considered an existing facility and is exempt from CEQA. RECOMMENDATION Find that re- naming Tinker Avenue is Categorically Exempt from the California Environmental Quality Act, approve the street name change of Tinker Avenue to Willie Stargell Avenue and direct staff to make all necessary notifications. By: Respectfully submitted, `f`/ Cathy - (oodbury Planning & Building Director Douglas Planner II Attachment: Official Naming List for City Facilities and Streets OFFICIAL NAMING LIST FOR CITY FACILITIES AND STREETS I. AVAILABLE NAMES 1. Early Inhabitants /Owners /Founders Maitre 2. Early Settlers Doane Pancoast Peck 3. BFI Families Lemas Titlow 4. A. Families /Businesses Boehmer Fassking (hotel) Krauth (editor) Liese Mazzine (hardware) Murtz Musso (garbage collection) Schuetzen (parks) Steinmeltz (local stores) Strom (electric) Traube Trenor Zunino B. Industries Barnes & Tibbetts Borax Dickie Brothers 5. Landowners/Tracts 1 Attachment Agenda Item #5 -A 8 -15 -06 Jenks and Mead Sather Teutonia Park Vischer 6. Landmarks /Nostalgia Bolsa de Encinal Meetz (Horse Car Line) Watermelon Excursion A. World War II era songs Red Sails (in the sunset) B. Historic Street Names no Longer in Use Locust C. Former East Housing Street Names Oceana — may be used for Housing Authority project at Catellus Vernalis D. Historical NAS Street Names Arizona El Toro Guam Ingersoll Perimeter E. Names of the Alaska Packer's Star Fleet (full names of ships shall be used)) George Skolfield Llewellyn J. Morse Bohemia Indiana Tacoma Himalaya La Escocesa Star of Alaska Star of Bengal Star of India 2 Star of Chile Star of England Star of France Star of Holland Star of Italy Star of Greenland Star of Iceland Star of Peru Star of Russia Star of Scotland Star of Lapland Star of Finland Star of Zealand Star of Poland Star of Falkland Star of Shetland 7. Streamers /Ferries Contra Costa Newark Oakland Thoroughfare Transit 8. Aquatic A. Beaches /Baths Schubutzer Park Terrace Baths B. Swimmers Nell Schmidt 9. Women Mabel Tennant (maternity home) Kate Van Orden (Alameda Hospital) 10. Architects Morgan Newsom 3 Slacombe Werner, Carl 11. Builders & Designers Arada, Thomas Bamman, Fred Benseman, George Bones, J.W. Delanoy & Randlett Haulman, Royal Kopf, Ben Leboyd, William G. Murdock, Hamilton Strang Brothers 12. Civic Leaders (Father Wilfred) Hodgkin (Andy) Pagano (Jessica) Persoff (Cal) Santare 13. Native Fauna/Flora Bittern Grebe Murre Clapper Rail Stilt 14. Aircrafts and Ships A. Navy Ships B. Naval Ship types Battleship Carrier Cruiser Submarine C. Aircrafts — Commercial 4 China Clipper D. Aircraft Carriers 15. Writers with Alameda Association 11. USED NAMES Alaska Packers Anderson, Paul Annapolis Ansel (electric) Appezzato, Ralph J. (civic leader) Arkansas (navy related) Austin (historic street names no longer in use) Avocet (native shorebird) Bainbridge (Navy Related) Barber's Point Barker (furniture) Bartlett Bertero (families /businesses) Bird Bosshard (Board of Education, City Clerk) Brower (Early Settlers) Bruzzone (Prominent in 1860's) Bryant (historic street names no longer in use) Cerruti Challen, Alice (prominent physician) Chicago (Navy related) Chipman (early inhabitants) Cimarron (Navy related) Cleveland (Navy related) Cohen (R.R.) Cole, Mark T. (builders /designers) Coral Sea (aircraft carrier) Cormorant (native shorebird) Cornelius, A.W. (builders /designers) Corpus Christi (Navy related) Costanoan (local Native American tribe) Cotati (Navy Related) 5 Kate Creedon (Alameda Hospital) Curlew (native shorebird) Davey, Robert J., Jr. (Police Officer killed in line of duty) Decatur (Navy related) DeCelle, Robert II (Alamedan killed in Viet Nam) DiGiorgio (BFI family) Dodge (NAS commander at time of base closure) Dolphin (former NAS street name) Dow (pump works) Dowitcher (native shorebird) Dowling, Sid (builders /designers) Drum Dufour, William (builders /designers) Dunlin (native shorebird) Egret (native shorebird) El Capitan (streamers /ferry) Ellen Craig (Historic Steamer /Ferry) Ellis Emeric (early settlers) Enterprise (aircraft carrier) Essex (Navy related) Evans Fallon (Navy related) Ferry Fitch (early landowner) Flint Fletcher, Mary Fulton (historical NAS street name) Gilman, Leo & Ralph (swimmers) Glenview (historical NAS street name) Gompers (Navy related) Gonsalves, Robert (Alamedan killed WW II) Greenwald (families /businesses) Gresham (Police Officer killed in line of duty, reserved for Alameda Point) Haile (early settlers) Hamilton (architects) Hancock Hatfield (architect) Hays Hecker Hercules (gas engines) Heron (native shorebird) Hillery (native Alamedan murdered performing her duties as a USDA Compliance officer) Hollister (Navy related) 6 Holtz Hope Hornet (Aircraft Carrier) Jouett (historical NAS street name) Kansas City (Navy related) Killdeer (native shorebird) Kingfisher (native shorebird) Kinkaid (historical NAS street name) Kirk Kiska (Navy related) Kollman Lawrence Lemoore (Navy related) Lexington (Navy related) Lina (historic street names no longer in use) London, Jack (writers with Alameda association) Mall Mallard (native shorebird) Mars (Navy related) Matson (industries) McMurty Memphis (historical NAS street name) Midway (aircraft carrier) Miramar (Navy related) Monarch (iron works) Monterey (Navy related) Moonlight (Seranade -- WWII era song) Moore (Navy related) Mosley Mount Hood (Navy related) Mulvany (historic property owner of NAS property) Nakayama, Minoru (Alamedan killed in WWII) Navy Neptune Gardens (beaches /baths) Nevada (Navy related) Newport (Navy related) Nimitz (aircraft carrier) Norfolk (historic NAS street name) Ohlone (local Native American tribe) Ohio (Navy related) Oriskany (Navy related) Pan Am Pearl Harbor Pelican (native shorebird) Pensacola (Navy related) Percy (architects) Pioneer Pine (historic street names no longer in use) Pickrell, J.W. (builders /designers) Plover (native shorebird) Pomeroy (Industries) Pyro (Navy related) Railroad (former name of Lincoln) ( historic street name no longer in use) Rainbow ( WWII era song) Ranger (BFI) Red Jacket (streamers /ferries) Red Line (transit related) Roanoake (Navy related) Rosefield (Skippy Peanut Butter) Ross Roth, Conrad (builders & designers) Sacramento (Navy related) San Diego (Navy related) Sanderling (native shorebird) Sandpiper (native shorebird) San Pedro (Navy related) Santa Rosa (Navy related) Schooner Schroeder (water) (families /businesses) Sea Horse (navy related) Seagull (native shorebird) Seaplane Lagoon (navy related) Seattle (Navy related) Seebeck (families /businesses) Serenade (Moonlight Serenade - WWII era song) Sharon Singleton (Navy related) Siegfried (artist) Spalding (editor, owner, Times -Star) Stardust(Melody - WWII era song) Stevenson, Robert Louis (writers with Alameda association) Sunrise Sweeney, Neil Patrick (Civic leader) Sweet Swift (native shorebird) Teal (native shorebird) Tern (native shorebird) Texas (Navy related) Todd (Todd Shipyard /Main Street) Tower (Navy related) 8 Trident (name of room at NAS Officer's Club) Tripoli (navy related) Tucker (families /businesses) Tuttle (architect) Vernalis (navy related) Volberg (West End business) Washoe (Historic Ferry) Water Works (History/nostalgia) Weiss Whimbrel (native shorebird) Wichita (Navy related) Willet (native shorebird) Winant (BFI Oyster Farmer) Wright, George Alexander (architect) Revised: 21 April 2003 G:\hab 'Jists\streetn a 9 CITY OF ALAMEDA ORDINANCE NO. New Series AMENDING THE ALAMEDA MUNICIPAL CODE BY DELETING SECTION 2 -63.10 (THIRD PARTY CLAIMS) AND BY ADDING A NEW SECTION 2 -65 (DISPOSITION OF PROPERTY) CONSISTING OF SECTIONS 2 -65.1 THROUGH 2 -65.5 TO ARTICLE V (ADMINISTRATIVE POLICIES AND PROCEDURES) BE IT ORDAINED by the Council of the City of Alameda that: Section 1. The Alameda Municipal Code is hereby amended by deleting section 2- 63.10, Third Party Claims, from Section 2 -63, Lost, Stolen and Unclaimed Property. Section 2. The Alameda Municipal Code is hereby amended by adding a new Section 2 -65, Disposition of Property, to Article V, Administrative Policies and Procedures, to read as follows: 2 -65.1 Definitions. In this section: Finance Director means the City Chief Financial Officer or his or her designee. Surplus property includes surplus, damaged or inoperative goods, supplies or equipment. Unclaimed property includes lost, stolen and unclaimed property. 2 -65.2 Duty to Report Unclaimed Property. The Chief of Police and the Public Works Superintendent — Maintenance Services Division shall, at the expiration of each fiscal year, make a report to the Council of all unclaimed property which may be in their possession or under their control. Within thirty (30) days after the date of the report, the Chief and Superintendent shall turn over the property and money mentioned in the report to the Finance Director, who shall issue a receipt for it. (See also Section 2 -63 regarding lost, stolen and unclaimed property received by the Police Department.) 2 -65.3 Surplus Property. A department wishing to dispose of surplus property should contact the Finance Director. Disposal of surplus property must be preceded by a disposal form in order to dispose of the asset. 2 -65.3 Disposal of Property. The Finance Director is responsible for the disposal of unclaimed and surplus property under this Section. The Director has the authority to dispose Final Passage of Ordinance #5 -B 8 -15 -06 of surplus and unclaimed property by any of the following methods, in his or her discretion: a. retained by the City when the Director determines there is a need for it. b. transferred to a non - profit corporation which has either received a grant from the City to provide public services or has entered into a written agreement with the City. c. sold, following the procedures set forth in section 2 -65.4. Unclaimed and surplus property may not be sold or transferred to City employees other than at auction open to the general public, or with approval of the City Council. 2 -65.4 Sale of Property. a. Authority to sell. The Finance Director shall fro m time to time sell all unclaimed and surplus property in his or her possession, unless such property is to be retained by the City or transferred to a non - profit corporation under section 2 -65.3 b. b. Notice of the sale. Notice of the sales shall be published for ten (10) days before the time of sale in the official newspaper of the City. The notice shall specify the time and place of sale and briefly describe the property to be sold. When the Finance Director knows the name and address of the owner of any unclaimed property, he or she shall also mail a notice of the sale to the owner at least five (5) days before the time of sale. c. Delay in selling; Notice. If for any reason any of the property is not sold at the time set for the sale, the sale of that property may be postponed from day to day for a period of time not longer than ten (10) days. The Director shall post notice of the postponement at the place of sale. d. Sale to highest bidder. The Finance Director shall sell at auction, to the highest bidder, for lawful money, the property described in the advertisement, at the time and place designated. e. Costs. The Finance Director shall pay the costs of storage, advertising and sale from the proceeds. 2 -65.5 Disposition of Proceeds. The Finance Director shall deposit the proceeds of the sale of unclaimed or surplus property into the General Fund, or the fund from which the property was originally purchased, except that the proceeds from the sale of unclaimed property shall first be retained for one year (after having paid the expenses for storage, advertising and sale), and those proceeds are subject any lawful claim which may be made by the owner of the property." Section 3. This ordinance shall be in full force and effect thirty (30) days after the date of its final passage. Presiding Officer of the Council Attest: City Clerk I, the undersigned, hereby certify that the foregoing Ordinance was duly and regularly adopted and passed by Council of the City of Alameda in regular meeting assembled on the day of , 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this day of , 2006. Lara Weisiger, City Clerk City of Alameda Approved as to Form CITY OF ALAMEDA ORDINANCE NO. New Series AMENDING THE ALAMEDA MUNICIPAL CODE BY ADDING ARTICLE XVIII (EARTHQUAKE HAZARD REDUCTION IN EXISTING WOOD FRAME ONE AND TWO STORY RESIDENTIAL STRUCTURES) TO CHAPTER XIII (BUILDING AND HOUSING) BE IT ORDAINED by the City Council of the City of Alameda that: Section 1. The Alameda Municipal Code is amended by adding Article XVIII, Earthquake Hazard Reduction in Existing One to Two Story Residential Structures, to Chapter XIII, Building and Housing, consisting of subsections 13- 70.1 through 13 -70.6 which shall read as follows: ARTICLE XVIII. EARTHQUAKE HAZARD REDUCTION IN EXISTING WOOD FRAME ONE TO TWO STORY RESIDENTIAL STRUCTURES 13 -70.1 Purpose The provisions of this article are intended to promote public safety and welfare by reducing the risk of earthquake- induced damage to existing wood frame residential structures. The voluntary minimum standards contained in this Article shall substantially improve the seismic performance of these residential buildings but will not necessarily prevent all earthquake damage. When fully followed, these standards will strengthen the portion of the structure that is most vulnerable to earthquake damage. This article does not require alteration of existing electrical, plumbing, mechanical, or fire safety systems unless they constitute a hazard to life or property. 13 -70.2 Scope This chapter sets standards for strengthening that may be approved by the Building Official without requiring plans or calculations prepared by an architect or engineer. In accordance with the restrictions outlined below one of two prescriptive standards may be used. a . Standard Plan A — Residential Seismic Strengthening Plan. The provisions of this article may be applied to one and two story, conventional light - frame wood construction, Group R, Division 3 Occupancies. 1. The provisions of this article do not apply to buildings or elements thereof, listed below. (a) Buildings without a continuous perimeter concrete foundation. 1 Final Passage of Ordinance #5 -C 8 -15 -06 (b) Buildings with cripple walls that exceed four feet in height. (c) Buildings exceeding two stories in height. (d) Buildings or portions thereof, constructed on a concrete slab on grade. (e) Buildings where the Building Official determines conditions exist that are beyond the scope of the prescriptive requirements of this chapter. b . Chapter A3 2006 International Existing Building Code. The provisions of this article may be applied to one to two story, conventional Tight -frame wood construction, Group R, Division 3 Occupancies, containing one or more of the structural weaknesses specified in Sec 13 -70.2 (b) 2 1. The provisions of this section do not apply to the buildings, or elements thereof, listed below. These buildings or elements require analysis by an engineer or architect in accordance with Section A301.3 of the 2006 International Existing Building Code to determine appropriate strengthening: (a) Group R -1, R -2 or R -4 occupancies with more than four dwelling units. (b) Buildings with a lateral- force - resisting system using poles or columns embedded in the ground. (c) Cripple walls that exceed 4 feet in height. (d) Buildings exceeding three stories in height and any three -story building with cripple wall studs exceeding 14 inches in height. (e) Buildings where the Building Official determines that conditions exist that are beyond the scope of the prescriptive requirements of Chapter A3 of the 2006 International Existing Building Code. (f) Buildings or Portions thereof constructed on concrete slabs on grade. 2. Structural Weaknesses. For the purposes of this section structural weaknesses shall be as specified below. (a) Sill plates or floor framing that are supported directly on the ground without an approved foundation system. (b) A perimeter foundation system that is constructed only of wood posts supported on isolated pad footings. (c) Perimeter foundation system that is not continuous. Exceptions: 1. Existing single story exterior walls not exceeding 10 feet in length, forming an extension of floor area beyond the line of an existing continuous perimeter footing. 2. Porches, storage rooms, and similar spaces not containing fuel- burning appliances. (d) A perimeter foundation system that is constructed of 2 unreinforced masonry or stone. (e) Sill plates that are not connected to the foundation or that are connected with less than what is required by the building code. Exceptions: 1. When approved by the Building Official connections of a sill plate to the foundation made with other than sill bolts may be accepted if the capacity of the connection is equivalent to that required by the building code. (f) Cripple walls that are not braced in accordance with the requirements of Section A304.4 and Table A3 -A of the 2006 International Existing Building Code, or cripple walls not braced with diagonal sheathing or wood structural panels in accordance with the building code. 13 -70.3 Submittal Requirements a. Standard Plan A — Residential Seismic Strengthening Plan. When submitting for building permit using the provisions of Section 13- 70.2(a) the applicant shall be required to submit 4 copies of the completed Standard Plan A — Residential Seismic Strengthening Plan available for the City of Alameda Permit Center. b. Chapter A3 2006 International Existing Building Code. When submitting for building permit using the provisions of Section 13- 70.2(b) the applicant shall be required to submit 4 copies of all necessary plans to show compliance with Chapter A3 of the 2006 IEBC. 13 -70.4 Fees Plan review and inspection fees shall be established by resolution of the City Council. 13 -70.4 Inspections a. Construction or work for which a permit is required shall be subject to inspection by the Building Official and such construction work shall remain accessible and exposed for inspection purposes until approved. The following inspections by the Planning and Building Department may be required for work permitted under this chapter: 1. Pre - construction, 2. Footings or forms, 3. Foundation bolt / anchor plate installation, 4. Concrete slab or underfloor inspection, 5. Installation of blocking, 3 6. Plywood panel installation on cripple wall, 7. Metal hardware installation, 8. Other inspections as required by the California Building Standards Code. 9. Final Inspection. Prior to final inspection, smoke detectors shall be installed in the attached dwelling (s) in accordance with the building code requirements. 13 -70.5 Incentives a. The requirements of this Chapter are voluntary. In order to encourage the largest application of this Chapter the following incentives are offered for those projects that use the prescriptive provisions of Section 13 -70.2 (a) or (b). 1. Plans are not required to be prepared by a licensed architect or engineer. 2. Projects do not require upgrades of the plumbing, mechanical, electrical or fire life /safety systems unless they constitute a hazard to life or property. 13 -70.6 Findings The City of Alameda is located within Seismic Zone 4. The City Council desires to lessen the risks to life and property of the residents of the City of Alameda posed by a major earthquake in Northern California. The California Building Code does not contain provisions governing the earthquake retrofit of existing wood frame residential structures. The City Council, therefore, has determined to implement voluntary prescriptive retrofit standards for existing one to two story residential structures and to provide incentives to encourage the use of these standards. Section 2. If any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, held invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance. The City Council of the City of Alameda herby declares that it would have passed this ordinance, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional. 4 Section 3. All former ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance hereby adopted, to the extent of such conflict only, are hereby repealed. Section 4. The City Clerk of the City of Alameda is hereby directed to cause this ordinance to be published in the Official Newspaper of the City of Alameda Section 5. This ordinance and the rules, regulations, provisions, requirements, orders and matters established and adopted hereby shall take effect and be in full force and effect 30 days after the date of its final passage and adoption. Attest: Lara Weisiger, City Clerk City of Alameda Presiding Officer of the Council 5 I, the undersigned, hereby certify that the foregoing Ordinance was duly and regularly adopted and passed by Council of the City of Alameda in regular meeting assembled on the day of , 2006, by the following vote to wit: AYES: NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this day of , 2006. Lara Weisiger, City Clerk City of Alameda SEATTLE.GOV City Services Departments Staff Directory About Seattle City Contacts Greg Nickels, Mayor SEARCH: Seattle.gov O This Department Office ofthe Mayor News Room Issues and Topics Accomplishments Awards & Recognition About the Mayor Mayor's Staff Mayor's Priorities Photo Gallery Boards and Commissions Nickels Newsletter Get the mayors inside view, delivered to your inbox Citizens Service Bureau (206. 684.2489) Clean & Green Seattle Making our city a more livable place ■ Zoning changes will promote affordable housing in SE Seattle ■ Seattle to Preserve Hillman City P -Patch ► Mayor Announces 06 -07 Environmental Agenda ■ More News Releases About Us ® Contact Us Quick Jump: Select an Issue... What is the Agreement? Who is involved? How can I participate? What others are saying Whom do I contact? For more information Resources for Local Governments Green Ribbon Commission on Climate Protection On February 16, 2005 the Kyoto Protocol took effect in the 141 countries that ratified it. That day Mayor Nickels challenged mayors across the country to join Seattle in taking local action to reduce global warming pollution. On March 30, 2005, 10 mayors representing more than 3 million Americans, joined together to invite cities from across the country to take additional actions to significantly reduce global warming pollution. Read the letter they sent to more than 400 other US mayors or the endorsed agreement with signature page. On June 13, 2005, the Mayors Climate Protection Agreement was passed unanimously by the U.S. Conference of Mayors. Watch the video feature Mayors inside and outside of the Conference continue to formalize their commitment by signing on to the agreement. December 4 -8, 2005 Mayor Nickels traveled to Montreal, Canada for the United Nations Climate Change Conference. Representatives from all over the world gathered for international meetings and negotiations on climate protection. Read the Mayor's Bloq Entries from the trip Letter to Mayors from Mayor Nickels 1 FAQ on Montreal Events As of July 28, 2006 275 mayors representing over 48.2 million Americans have accepted the challenge. You can read worldwide headlines about this locally- started initiative. Mayor Nickels continues to work on these and other environmental issues in Seattle. His Environmental Action Agenda includes City efforts to improve healthy habitats and clean water, to increase sustainable forests, and to reduce paper use and increase recycling. He is also studying the Green Ribbon Commission's Report and Recommendations and will release Seattle's Climate Action Plan in autumn 2006. WHAT IS THE U.S. MAYORS' CLIMATE PROTECTION AGREEMENT? Climate disruption is an urgent threat to the environmental and economic health of our communities. Many cities, in this country and abroad, already have strong local policies and programs in place to reduce global warming pollution, but more action is needed at the local, state, and federal levels to meet the challenge. On February 16, 2005 the Kyoto Protocol, the international agreement to address climate disruption, became law for the 141 countries that have ratified it to date. On that day, Seattle Mayor Greg Nickels launched this initiative to advance the goals of the Kyoto Protocol through leadership and action by at least 141 American Council Communication #7 -A 8 -15 -06 cities. Mayor Nickels, along with a growing number of other US mayors, is leading the development of a US Mayors Climate Protection Agreement • our goal was for at least 141 mayors to sign onto the Agreement by the time of the U.S. Conference of Mayors June 2005 meeting in Chicago . Under the Agreement, participating cities commit to take following three actions: • Strive to meet or beat the Kyoto Protocol targets in their own communities, through actions ranging from anti - sprawl land -use policies to urban forest restoration projects to public information campaigns; • Urge their state governments, and the federal government, to enact policies and programs to meet or beat the greenhouse gas emission reduction target suggested for the United States in the Kyoto Protocol -- 7% reduction from 1990 levels by 2012; and • Urge the U.S. Congress to pass the bipartisan greenhouse gas reduction legislation, which would establish a national emission trading system For Mayors: Agreement Q & A - Acrobat PDF In addition to building a coalition of at least 141 cities to sign onto the US Mayors Climate Protection Agreement, Mayor Nickels, along with the other participating mayors, led a successful effort to win endorsement of the Agreement by the U.S. Conference of Mayors, through passage of a resolution at their June 2005 meeting. U.S. Mayor's Conference website Mayor Nickels' Web conference Media Coverage United Nations Background on Climate Change Back to Top WHO IS INVOLVED? On March 30, 2005 Mayor Nickels, along with nine other US mayors sent a letter, and a draft resolution to over 400 mayors across the country, seeking their participation. Participating Cities As of July 28, 275 mayors have signed onto the agreement. To view these names, click here. ADDITIONAL WEST COAST CITIES ROIOIERT PARR, CA CLOVERDALE. CA COTATI, CA WINDSOR, CA LOS ALTOS HILLS, CA SONOMA, CA SAUSALITO. CA NOVATO, CA DEL MAR, CA SAN RAFAEL, CA PLEASANTON,CA \CLLINGHAM, WA LYNN ``O�O�� Whyy*J�S �]' a \ N.,,: IMKSS' ABA, wA SHO CLN ,TWA CUMWIIS, OR ASNUND, CR ARCATA u 1NLlL0, U\ N04, rc &US.tA yw rBYRQLEY CA SA MISO. CI* SJW M TTO, CAS P510A110 CA/ wrtAaut, u/ CAPRDIA, CA ADDITIONAL EAST COAST CITIES WASHINGTON, DC MANCHESTER, NH OWE. NJ HULL. MA WEST ORANGE, NJ ROBIINSVILLE, NJ ALBANY, NY HOPEWELL TWP, NJ EASTON. CT MANSFIELD, CT CLOSTER, NJ MAPLE SHADE, NJ HOPEWELL, NJ SOMERVILLE. MA IRVINGTON, NY SYRACUSE. NY HIGHTSTOWN, NJ FAIRFIELD, CT RINGWOOD, NJ STRATFORD, CT LONG HILL TWP, NJ EWING. NJ WEST WINDSOR, NJ HOBJPO AFM,4 NEW BEDFORD, NA RKRC•MA µ,gN� WWMR . WI 4 BIA14XGTtrl, YI' � ._ . RI M C 001115 O 1410X75 BOAST. NC CA MORRO SAN U.SS CCOS.& SANTA MARMARA. WES , Xl RI H: LOS Al LO CERRfTdi, co. TER, SC HARLESTCM, SC ISLAND, CA HOLLY HLL, R EAXs. LA NEC�FACN, FL ll KAUAI. NI 4 HONOLULU, HI' MAUI, NI HILO, 111 AVPNWL R KAMM PPRS, aLT REY WEST, re ,ft AS OF JULY 28, 2006 275 MAYORS HAVE RESPONDED TO MAYOR NICKELS' CHALLENGE TO ADOPT THE GOALS OF THE KYOTO PROTOCOL Read the text of the US Mayor's Climate Protection Agreement (Endorsed Language) NJ Back to Top HOW CAN I PARTICIPATE? The 2005 Conference of Mayors is the official nonpartisan organization of the nation's 1183 U.S. cities with populations of 30,000 or more. The Conference might be over and the resolution passed, but there is still work to be done. If your city is interested in signing on to the US Mayor's Climate Protection Agreement we urge you to complete the participation form and return it via email to kim.druryAseattle.gov or john.mauroAseattle.gov. You can also fax your form to us at: (206) 684 -3013. There are several national non - profits that are active in assisting local and national leaders on environmental issues. For more information on what others are doing, and how they might assist you on getting your leaders involved, please visit: Climate Solutions Natural Resources Defense Council (NRDC), Sierra Club Kyoto USA, the Climate Crisis Coalition, The Virtual March, or ICLEI. WHERE CAN I FIND MORE INFORMATION? Mayor Green Ribbon Commis ion Climate Protection Back to Top Learn more about the effects of climate disruption and general climate information, a range of actions and best practices that reduce emissions, what Seattle is doing to meet the Kyoto target, and what other cities are doing. Media Coverage Note: some articles require a subscription to access • Seattle's preen mayor brings Kyoto home -- Reuters, August 4, 2006 • Laurie David: Ticked Off in Seattle: A Tale of Two Washingtons -- The Huffington Post, April, 2006 • A Green Santa Monica -- Santa Monica Mirror, April 20, 2006 • Press Conference: Green Ribbon Commission on Climate Protection 1114 -- Seattle Channel, March 24, 2006 • In Our View - Mayors Take Lead -- Vancouver Columbian, March 28, 2006 • How to Seize the Initiative Climate change cover story -- Time Magazine, March 24, 2006 • Spreading the Word on Global Warming dill -- ABC World News Tonight, March 24, 2006 • Seattle to Kyoto: you can't get there by car -- Seattle Times, March 24, 2006 • City commits to big cut in greenhouse gas emissions -- Seattle PI, March 24, 2006 • Seattle Cools Down Global Warming, - Seattle PI, March 22, 2006 • Climate of change in Seattle, Seattle PI, March 17, 2006 • U.S. grassroots warms up to global- warming fight Globe and Mail, December 3, 2005 • Seattle Tackles Greenhouse Gases, NPR, November 28, 2005 • Dateline Earth Seattle PI (Blog], November 23, 2005 • Greg Nickels, The Pied Piper from "Warriors & Heroes - Twenty -five leaders who are fighting to stave off the planetwide catastrophe" Rolling Stone Magazine, November, 2005 • A rapid warm -up for the Northwest Christian Science Monitor, October 23, 2005 • Clearing The Air PBS, August 15, 2005 • Seattle leads the US in rallying cities to reduce greenhouse gas emissions BBC News, August 15, 2005 • Major Cities' Efforts to Curb Global Warming The News Hour with Jim Lehrer, August 15, 2005 • U.S. Mayors Abide by Kyoto Treaty PBS, August 8, 2005 • Seattle leads cities in reducing greenhouse gases Aspen Times, July 23 2005 • Blue Skies, Green Cities IPS, July 19 2005 • Mayors brainstorm green ideas North Lake Tahoe Bonanza, July 15 2005 • The Revolution will be Localized Grist Magazine, July 14 2005 • Mayors brainstorm green ideas A.P, July 14 2005 • Mayors showcase 'green cities' at meeting Seattle P.1., July 12 2005 • Climate issues heat up Desert News, July 10 2005 • State to tackle climate change Arizona Republic, July 10 2005 • Missouri mayors commit to combating global warming Joplin Independent, July 8 2005 • At G8 we'll be watching our leaders on global warming Whitier Daily News, July 5 2005 • Seattle's a hothouse of green power Houston Press, June 29, 2005 • Not Easy Being Green Houston Press, June 23, 2005 • U.S. mayors take stand against pollution Lansing Pulse, June 22, 2005 • Mayors taking up mandate on Kyoto Pasadena Star News, June 19, 2005 • Bush May Be Trying To Pretend That Global Warming Isn't Real The Record, June 16, 2005 • Political Climate Change The Stranger, June 16, 2005 • City City Banq Banq Grist Magazine, June 15, 2005 • US mayors support Nickels' climate plan Seattle P.1., June 14, 2005 • World's Mayors Sign Global Warming Mitigation Plan E/The Environmental Magazine, June 14, 2005 • Mayors flex their opinions Long Beach Press Telegram, June 13, 2005 • Nickels pushing pro -Kyoto resolution to mayors The Seattle Times, June 9, 2005 • By any means necessary The Daily Texan, June 6, 2005 • Global - warming fight goes grass roots The Christian Science Monitor, June 6, 2005 • Cities lead the way to greener world New Scientist, June 4, 2005 • Schwarzenegger unveiling global warming plan at UN conference AP, June 1, 2005 • World's mayors seek to fight global warming, make cities greener AP, May 30, 2005 • California's record on pollution control acts as role model for city leaders Financial Times, May 22, 2005 • Kyoto treaty embraced at local level Denver Post, May 22, 2005 • Beyond Kyoto Living on Earth, May 20, 2005 • Maui, Big Isle mayors join national eco -pact Honolulu Advertiser, May 17, 2005 • US cities snub Bush and sign up to Kyoto The Guardian [London], May 17, 2005 • U.S. Mayors Support Global Warming Treaty ABC News [AP], May 16, 2005 • US mayors pledge action against global warming New Zealand Herald, May 16, 2005 • Seattle leads U.S. cities joining Kyoto Protocol International Herald News Tribune, May 15, 2005 • Bipartisan Action on Climate Change Charging Rino [Blog], May 15,2005 • Rebuffing Bush, 132 Mayors Embrace Kyoto Rules New York Times, May 14, 2005 (subscription needed) • Companies make peace with Kyoto Protocol LA Weekly, March 4 -10, 2005 • American Cities Show Solidarity with Kyoto Signatories e/The Environmental Magazine, March 2, 2005 • Cooperation in the Air Los Angeles Times - February 28, 2005 • Santa Monica Joins Initiative to Lower Emissions Santa Monica Look Out News - February 25, 2005 • Seattle Daily Journal of Commerce - February 23, 2005 (Note: need Subscription to access) • Seattle Dreams of 'Green' Team Seattle PI - February 17, 2005 • Activist touts local initiative to cut pollution Seattle Times - February 17, 2005 • Seattle mayor promotes climate protection KTVB.com (Idaho News) - February 17, 2005 • Mayor Is on a Mission to Warm U.S. Cities to the Kyoto Protocol L.A. Times - February 22, 2005 Back to Top CONTACT For more information, or to sign on to the Mayor's Climate Agreement, please contact Kim Drury or John Mauro with the Office of Sustainability • Office of the Mayor • Office of Sustainability and Environment • Office of Intergovernmental Relations Back to Top Mayor's Office: Seattle City Hall, 600 Fourth Avenue, 7th Floor Mailing address: PO Box 94749 Seattle, WA 98124 -4749 Home 1 News Room 1 Issues & Topics 1 Accomplishments 1 About the Mayor 1 Mayor's Staff 1 Mayor's Priorities 1 Photo Gallery j Boards & Commissions Seattle.gov: Services 1 Departments 1 Staff Directory 1 Mayor 1 City Council Copyright © 1995 -2006 City of Seattle Questions /Complaints I Privacy & Security Policy