2024-12-03 Regular CC Minutes MINUTES OF THE REGULAR CITY COUNCIL MEETING
TUESDAY- -DECEMBER 3, 2024- -7:00 P.M.
Mayor Ezzy Ashcraft convened the meeting at 7:03 p.m. Councilmember Jensen led
the Pledge of Allegiance.
ROLL CALL - Present: Councilmembers Daysog, Jensen, Vella, and Mayor
Ezzy Ashcraft — 4. [Note: Councilmember Vella
arrived at 7:07 p.m. and was present via
teleconference from Grand Traverse Village Blvd.,
Acme, MI 49610.]
Absent: Councilmember Herrera Spencer— 1.
AGENDA CHANGES
None.
PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS
None.
ORAL COMMUNICATIONS, NON-AGENDA
(24-649) Joshua Altieri, Housing Authority, announced the Housing Authority has
opened a housing waitlist for a housing choice voucher program, as well as select-
based voucher programs; applications and other resources can be found online.
CONSENT CALENDAR
Vice Mayor Daysog requested the resolution approving a Letter of Understanding
[paragraph no. 24-667] be removed from the Consent Calendar for discussion.
Stated Operation Dignity has been awarded a contract to manage Dignity Village; they
serve over 250 veterans and about 1,600 non-veterans per year: Laura Ross, Operation
Dignity.
Expressed support for emergency supportive houses: stated that he has seen a lot of
people come in with nothing and end up housed and employed, which has helped to
enrich the community: Raj Scott, Village of Love.
Expressed gratitude for the emergency supportive housing staff and all they have done;
stated staff has developed a strong relationship with clients and community partners:
Joey Harrison, Village of Love.
Expressed concern about the way in which the Consent Calendar is handled: Jay
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December 3,2024 1
Garfinkle, Alameda.
Councilmember Jensen commented on item agreement with Golden Bay Construction
[paragraph no. 24-6561; discussed a recent bike accident on Mecartney Road; stated
that she is happy to see the project commence; expressed support for the item and the
Consent Calendar as a whole.
Vice Mayor Daysog moved approval of the Consent Calendar.
Councilmember Jensen seconded the motion, which carried by the following roll call
vote: Councilmembers Daysog: Aye; Jensen: Aye; Vella: Aye; and Mayor Ezzy Ashcraft:
Aye. Ayes: 4. [Absent: Councilmember Herera Spencer — 1.] [Items so enacted or
adopted are indicated by an asterisk preceding the paragraph number.]
(*24-650) Minutes of the Special and Regular City Council Meetings Held on November
6, 2024. Approved.
(*24-651) Ratified bills in the amount of $5,254,641.50.
(*24-652) Recommendation to Authorize the City Manager to Execute Two Separate
Three-Year Agreements, Each with Up to Two Optional Three-Year Extensions, with
Kaiser Permanente Medical Group for Occupational Medical Services for a Total
Aggregate Not-to-Exceed $780,000, and with Preferred Alliance, Inc., for Drug Testing
Services in Conjunction with Services Provided by Kaiser Permanente Medical Group
for a Total Aggregate Not-to-Exceed $120,000 (Total Expenditure of $900,000).
Accepted.
(*24-653) Recommendation to Authorize the City Manager to Execute a Third
Amendment to the Agreement with Innovative Interfaces, Inc. to Provide a Mobile
Application, Enhanced Online Public Access Catalog, Event Calendar, Online Room
Reservations, and Digital Marketing Platform in the Amount of $70,000, for a Total
Agreement Compensation Not-to-Exceed $950,968.17. Accepted.
(*24-654) Recommendation to Authorize the City Manager to Execute an Agreement
with David J. Powers and Associates, Inc. to Provide California Environmental Quality
Act Environmental Review Consulting Services for the Alameda Aquatic Center and
Ongoing Environmental Support for the City in an Amount Not-to-Exceed $200,000
through June 30, 2027, with the Option of Two One-Year Extensions, for a Total Five-
Year Expenditure Not-to-Exceed $250,000. Accepted.
(*24-655) Recommendation to Authorize the City Manager to Purchase Traffic Signal
Controllers, Signal Cabinets, Video Detection Systems, Battery Backups, and Ancillary
Equipment from Econolite Control Products, Inc. in an Amount Not-to-Exceed $326,135.
Accepted.
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December 3,2024 2
(*24-656) Recommendation to Authorize the City Manager to Execute an Agreement
with Golden Bay Construction, Inc., for the Mecartney Road Pedestrian Crossing
Improvements Project, P.W. No. 07-24-20, in an Amount Not-to-Exceed $268,100,
Including a 10% Contingency. Accepted.
(*24-657) Recommendation to Authorize the City Manager to Execute a No-Cost
Second Amendment to the Agreement with Dudek for Development of the Urban Forest
Plan, Extending the Term by One Year. Accepted.
(*24-658) Recommendation to Authorize the Continued Action to Address Declaration of
Unsafe Building and Notice to Vacate, Case Number X24-0470, for the City-Owned
Building Located at 2450 Saratoga Street, Alameda, California. Accepted.
(*24-659) Recommendation to Accept the Annual Review of the Affordable Housing Unit
Fee Requirements Consistent with Section 27-1 of the Alameda Municipal Code, Accept
the Annual Affordable Housing Unit Fee Fund Activity Report, and Find that: 1) Unit/Fee
Requirements Set Forth in Local Law Remain Reasonably Related to the Impacts of
Development, and 2) the Affordable Housing Units, Programs and Activities Required
by Local Law Remain Needed to Support the Production of Affordable Housing in the
City of Alameda. Accepted.
(*24-660) Recommendation to Authorize the City Manager to Execute a Three-and-a-
Half-Year Agreement with Operation Dignity, Inc. to Provide Interim Supportive Housing
and Property Management Services at Dignity Village in an Amount Not-to-Exceed
$7,372,526, and Authorize the City Manager to Execute Documents, Agreements and
Modifications with California Department of Housing and Community Development to
Add Operation Dignity as a Homekey 2 Co-Grantee. Accepted; and
(*24-660 A) Resolution No. 16219, "Amending the Fiscal Year 2024-25 Operating and
Project Budget Appropriating $1,200,000 from General Fund Residual Fund Balance to
Project G44010 Dignity Village Operations." Adopted.
(*24-661) Recommendation to Authorize the City Manager to Execute a Third
Amendment to the Agreement with The Village Of Love Foundation for the Provision of
Emergency Shelter Services for Alameda Households Experiencing Homelessness in
Emergency Supportive Housing Homes by Increasing Total Compensation by
$553,171.36 for a Total Not-To-Exceed $2,644,493.36, and Extend the Term of the
Agreement through December 31, 2025. Accepted; and
(*24-661 A) Resolution No. 16220, "Amending the Fiscal Year 2024-25 America Rescue
Plan Act Fund (Fund 223) Operating Budget Appropriating $232,000 from Available
Earned Interest to Project C99300 (American Rescue Plan 2021) Emergency Housing
Alameda Point." Adopted.
(*24-662) Resolution No. 16221, "Approving a Final Map and Authorizing Execution of a
Subdivision Improvement Agreement for Tract 8711, The Foundry, Located at the
Alameda Marina Site." Adopted.
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(*24-663) Resolution No. 16222, "Setting the 2025 Regular City Council Meeting Dates."
Adopted.
(*24-664) Summary Title: Adopt Resolutions to Apply for Alameda County
Transportation Commission Funding and Commit Any Needed Matching Funds for: 1)
Doolittle Drive/State Route 61 and Bay Farm Island Project; 2) Oakland Alameda Water
Shuttle Operations; 3) Neighborhood Greenway Crossings Safety and Connectivity
Improvements Project; and 4) Willie Stargell Ave Safety and Transit Improvements
Project
Resolution No. 16223, "Authorizing the Filing of an Application for Alameda County
Transportation Commission Administered Funding for the Doolittle Drive/State Route 61
and Bay Farm Island Project and Committing Any Necessary Matching Funds and
Stating Assurances to Complete the Project." Adopted;
(*24-664 A) Resolution No. 16224, "Authorizing the Filing of an Application for Alameda
County Transportation Commission Administered Funding for Oakland Alameda Water
Shuttle Operations (Years 3 and 4) and Committing Any Necessary Matching Funds
and Stating Assurances to Complete the Project." Adopted;
(*24-664 B) Resolution No. 16225, "Authorizing the Filing of an Application for Alameda
County Transportation Commission Administered Funding for the Neighborhood
Greenway Crossings: Safety & Connectivity Improvements Project and Committing Any
Necessary Matching Funds and Stating Assurances to Complete the Project." Adopted;
and
(*24-664 C) Resolution No. 16226, "Authorizing the Filing of an Application for Alameda
County Transportation Commission Administered Funding for the Willie Stargell Ave
Safety and Transit Improvements Project: Environmental and Design Phases and
Committing Any Necessary Matching Funds and Stating Assurances to Complete the
Project." Adopted.
CONTINUED AGENDA ITEMS
None.
REGULAR AGENDA ITEMS
(24-665) Public Hearing to Consider Approving the Housing and Community
Development Needs Statement for the Community Development Block Grant Annual
Plan for Fiscal Year 2025-26.
Scott Means, Social Service Human Relations Board (SSHRB), gave a brief
presentation.
Councilmember Vella expressed gratitude to the volunteer Board members; stated
needs have grown astronomically; expressed concern about future federal funds and
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block grants; stated staff will have to do strategic planning to fill gaps and expanding
needs moving forward; having a joint strategic planning committee may be helpful to
align the strategic plan with the SSHRB in order to figure out how to get additional
funds; so much of the structure of the programs is brought together, not only through
funding, but also through volunteer organizations.
Mayor Ezzy Ashcraft inquired what are the next steps in the process.
The Management Analyst responded the next step is Council approval; stated if
approved, a notice of funding availability will be created for providers and released in
January 2025; once applications are received, the SSHRB will review and score all
public service provider applications using point-based ranking formula in February; once
a score is received, the matter would return to Council in May with an action plan and a
five-year consolidated plan.
Councilmember Vella expressed concern about the timing; stated that she would
appreciate additional funding needs be flagged and reported to Council for applicants
not selected, or applicants with funding gaps; this will be helpful for overall strategic
planning.
Mayor Ezzy Ashcraft inquired whether this aligns with the mid-year budget planning, to
which the City Manager responded in the affirmative.
Vice Mayor Daysog thanked the SSHRB and staff for putting together the list of
priorities; stated that he sees the priorities as a matrix, meaning it is possible for
priorities to be interconnected; having three discreet, service-oriented priorities and
three others relating to how the work is done may inspire churches to get involved; he
looks forward to seeing who submits funding requests.
Councilmember Jensen commended the SSHRB for active participation that resulted in
the priorities; stated the categories in the priorities are comprehensive; she expects the
needs of the most vulnerable Alameda residents will be met; the 10,000 residents who
are receiving services every year through the funding is a tremendous resource for
Alameda.
Mayor Ezzy Ashcraft expressed appreciation for the SSHRB; stated that she is
constantly aware of the challenges of the Bay Area's high cost-of-living; it is wonderful
when the needs can be identified in order to fill the gaps.
Councilmember Jensen moved approval of the Housing and Community Development
Needs Statement for the Community Development Block Grant Annual Plan for Fiscal
Year 2025-26.
Councilmember Vella seconded the motion, which carried by the following roll call vote:
Councilmembers Daysog: Aye; Jensen: Aye; Vella: Aye; and Mayor Ezzy Ashcraft: Aye.
Ayes: 4. [Absent: Councilmember Herera Spencer— 1.]
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(24-666) Public Hearing to Consider Resolution No. 16227, "Amending Master Fee
Resolution No. 12191 to Add and Revise Recreation and Park Fees for Calendar Year
2025." Adopted.
The Recreation and Parks Director gave a Power Point presentation.
Councilmember Jensen stated the bocce court is used by the Alameda Italian Club on a
weekly basis for 5 to 6 months a year; inquired whether the bocce fee change will affect
the group, to which the Recreation and Parks Director responded in the negative; stated
they will not be hosting parties and therefore it should not impact them at all.
Councilmember Jensen inquired whether the lock-up fee is charged automatically as
part of the agreement with the soccer clubs or if it is only charged when it is not locked
up.
The Recreation and Parks Director responded it will only be charged if maintenance
staff is needed; stated staff hopes to never charge the fee; it is to encourage users to
follow the rules.
Councilmember Jensen stated there does not appear to have been increases to the
court fees; inquired whether fee increases are only for tournaments.
The Recreation and Parks Director responded the increase is the second phase that
was approved by Council last year; stated there are no other fees increased at the
Alameda Point Gym.
Vice Mayor Daysog inquired whether there is a process by which parents of youth may
call in if there is an economic hardships, to which the Recreation and Parks Director
responded in the affirmative; stated there is a scholarship process; anyone may apply;
about $20,000 per year is dedicated to scholarships; staff also receives donations that
help as well since people sometimes wish to sponsor a child in a program; information
can be found in the guidebook online.
Councilmember Vella expressed appreciation for the methodology staff used to try to
cover costs, keep up facilities, and keep costs down on some of the most important
programs; thanked staff for their work with the community to ensure needs are being
met.
Councilmember Jensen stated the parks in Alameda are some of their greatest
resources; youth organizations spend most of their revenue on field rentals and
therefore, expect to have fields and courts in good shape; she appreciates the fact fees
are being slightly raised to fund maintenance and upgrades of facilities.
Mayor Ezzy Ashcraft stated it makes her happy to see people enjoying the parks in the
City; thanked staff for their hard work; stated the fee increases have been reasonable
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and are needed to keep the quality of the parks high.
Vice Mayor Daysog moved adoption of the resolution.
Councilmember Jensen seconded the motion, which carried by the following roll call
vote: Councilmembers Daysog: Aye; Jensen: Aye; Vella: Aye; and Mayor Ezzy Ashcraft:
Aye. Ayes: 4. [Absent: Councilmember Herera Spencer— 1.]
CONSENT CALENDAR - ITEMS REMOVED FOR DISCUSSION
(*24-667) Resolution No. 16228, "Approving Letter of Understanding between the City
of Alameda and the Alameda Fire Chiefs Association to Clarify Retention/Longevity and
Management Incentive Pay Memorandum Of Understanding Language for CaIPERS
Compensation Compliance." Adopted.
Vice Mayor Daysog moved adoption of the resolution.
Councilmember Jensen seconded the motion.
Stated it was mentioned that this would have no financial impact; if instructions to
CaIPERS will be changed, presumably it will increase retirement payments; although it
will not increase current salaries, it means more money will be paid by the City to
CaIPERS; requested clarification because saying there is no financial impact ignores
the changes: Jay Garfinkle, Alameda.
In response to Vice Mayor Daysog's inquiry, the Human Resources Director stated
there is no financial impact because the City is already paying that money to CaIPERS;
stated the resolution clarifies intent and what staff have been doing; CaIPERS reviewed
the language, said it was not clear enough and asked for clarifying language.
On the call for the question, the motion carried by the following roll call vote:
Councilmembers Daysog: Aye; Jensen: Aye; Vella: Aye; and Mayor Ezzy Ashcraft: Aye.
Ayes: 4. [Absent: Councilmember Herera Spencer— 1.]
CITY MANAGER COMMUNICATIONS
(24-668) The City Manager stated a Sunshine Ordinance complaint was filed and a
hearing will be held on December 18th at 5:30p.m. at City Hall; members of the public
may attend in person or remotely; the City will be initiating bargaining on salaries,
benefits, and terms of employment with: Alameda City Employees Association (ACEA),
Alameda Police Management Association (APMA), Alameda Police Officers Association
(APOA), Alameda Police Officers Association, Non-Sworn (PANS), Electric Utility
Professionals of Alameda (EUPA), International Brotherhood of Electrical Workers
(IBEW) and Management & Confidential Employees Association (MCEA); several
churches have reopened winter warming shelter for unhoused folks and volunteers are
needed; the City will be hosting a Winter Lights Celebration with live music, a tree
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December 3,2024 7
lighting, hot cocoa, and an appearance from Santa Claus.
ORAL COMMUNICATIONS, NON-AGENDA
None.
COUNCIL REFERRALS
None.
COUNCIL COMMUNICATIONS
(24-669) Councilmember Vella wished Doug Biggs a happy retirement; stated that she
looks forward to the entertainment and fun during the Winter Lights celebration.
(24-670) Vice Mayor Daysog stated that he was a guest speaker at the Fall Convention
for Civic Leaders of America.
(24-671) Councilmember Vella gave remembrance to longtime Alameda resident, Lynne
Dennis, who passed on December 2 after a 16-year battle with cancer; Ms. Dennis
spent most of her career paving the way in the newspaper business in the East and
South Bay as a copy editor and page designer; she was an active member of the
Alameda community and will be missed.
(24-672) Councilmember Jensen stated the winter shelters are open to the public;
expressed her appreciation to Christ Episcopal; discussed a tour of the wellness center.
(24-673) Mayor Ezzy Ashcraft discussed attending the Christ Episcopal Church's
community Thanksgiving dinner; expressed appreciation to Semifreddi's for donating
500 loaves of bread; stated warming shelters are now open every night until the end of
March; encouraged residents to shop and dine local.
ADJOURNMENT
There being no further business, Mayor Ezzy Ashcraft adjourned the meeting at 8:14
p.m.
Respectfully submitted,
Lara Weisiger
City Clerk
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
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