Resolution 16373 Docusign Envelope ID: EA7E8C6F-5DCA-82B4-823D-B08017A0618B
CITY OF ALAMEDA RESOLUTION NO. 16373
APPROVING LETTER OF UNDERSTANDING BETWEEN THE
ALAMEDA POLICE OFFICERS' ASSOCIATION AND THE CITY OF
ALAMEDA REGARDING RETENTION PAY AND HOLIDAY PAY
WHEREAS, a proposed Letter of Understanding between the Alameda Police
Officers' Association (APOA) and the City of Alameda clarifying provisions of the
memorandum of understanding from July 1, 2025 to June 30, 2027 ("MOU") has been
submitted to this Council; and
WHEREAS, compensation used in pension calculations under the California
Public Employees' Retirement Law (PERL) must meet specific requirements in Title 2
California Code of Regulations sections 571 and 571.1; and
WHEREAS, clarifications to the APOA MOU related to retention pay and holidays
are necessary to comply with the PERL; and
WHEREAS, the Council of the City of Alameda has fully examined said proposed
Letter of Agreement, a copy of which is on file in the Office of the City Clerk, and thereby
finds and determines adoption of said documents to be in the best interest of the City;
and
WHEREAS, the Council of the City of Alameda has considered the financial impact
of the proposed Letter of Understanding on various City funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda
that said Council hereby approves and adopts the Letter of Understanding, in the form
attached hereto as Exhibit "A" and incorporated herein by this reference; and
BE IT FURTHER RESOLVED that the provision of this Resolution shall supersede
any other resolution in conflict herewith.
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EXHIBIT A
Letter of Agreement
Between
The City of Alameda
And
Alameda Police Officers' Association (APOA)
Regarding MOU Section 11.10 Retention Pay and Section 16 Holidays
Subject to approval by the authorized representatives of the City of Alameda (the City)
and the Alameda Police Officers' Association ("APOA") (collectively, "Parties"), this letter
of agreement clarifies specific provisions of the July 1, 2025 to June 30, 2027
Memorandum of Understanding between the Parties ("MOU") to comply with the Public
Employees' Retirement Law, and other applicable statutes and regulations, for use in the
calculation of pension benefits through the California Public Employees' Retirement
System.
Section 1. Subsection 11.10 (Retention Pay) of Section 11 (Overtime, Call Back, Acting
Pay, Training, Stand-by) is revised in its entirety to incorporate clarifications as follows:
"11.10 Retention Pay
Effective July 1, 2022, all APOA members shall be eligible to receive retention pay upon
the satisfactory completion of five (5), ten (10), fifteen (15), or twenty (20) years of
continuous service with the Alameda Police Department, as described below.
Percentages shall be compounded for the 15- and 20-year retention levels as described
herein.
(a) Upon the satisfactory completion of five (5) years of continuous service with the
Alameda Police Department, the employee shall be paid an additional one-half
percent (1.5%) calculated on their base annual salary, using the hourly
equivalent of base annual salary, plus 6.92% Holiday Pay.
The formula shall be illustrated as follows to be followed by an example for
clarity:
(1). Total 5 Year Retention = [Base Pay + (Base Pay x 6.92% Holiday Pay)] x
1.5%
(2). Example based on $10/hr base pay:
i. [$10/hr + ($10/hr x .0692)] x 0.015 = $0.1604
ii. Total: $0.1604/hr
(b) Upon the satisfactory completion of ten (10) years of continuous service with the
Alameda Police Department, the employee shall be paid three percent (3%)
calculated on their base annual salary, using the hourly equivalent of base
annual salary, plus 6.92% Holiday Pay.
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The formula shall be illustrated as follows to be followed by an example for
clarity:
(1). Total 10 Year Retention = [Base Pay + (Base Pay x 6.92% Holiday Pay)]
x 3%
(2). Example based on $10/hr base pay:
i. [$10/hr + ($10/hr x .0692)] x 0.03 = $0.3208
ii. Total: $0.3208/hr
(c) Upon the satisfactory completion of fifteen (15) years of continuous service with
the Alameda Police Department, the employee receives retention pay in addition
to base salary equal to: (i) four percent (4.0%) calculated on their base annual
salary, using the hourly equivalent of base annual salary, plus 6.92% Holiday
Pay, plus the 10-year benefit, and (ii) the 10-year benefit.
The formula shall be illustrated as follows to be followed by an example for
clarity:
(1). Total 15 Year Retention =
i. (([Base Pay + (Base Pay x 6.92% Holiday Pay)] + [10-Year benefit])
x 4%)
ii. + [10-Year benefit]
(2).Example based on $10/hr base pay:
i. (([$10/hr + ($10/hr x .0692)] + [$0.3208/hr]) x 0.04) = $0.4405/hr
ii. + [$0.3208/hr]
iii. Total = $0.7613/hr
(d) Upon the satisfactory completion of twenty (20) years of continuous service with
the Alameda Police Department, the employee receives retention pay in addition
to base salary equal to: (i) five percent (5.0%) calculated on their base annual
salary, using the hourly equivalent of base annual salary, plus 6.92% Holiday
Pay, plus the 10-year benefit, plus the 15-year 4% amount in subsection (c)(1)(i)
above, (ii) the 10-year benefit, and (iii) the 15-year 4% amount in subsection
(c)(1)(i) above.
The formula shall be illustrated as follows to be followed by an example for
clarity:
(1). Total 20 Year Retention =
i. (([Base Pay + (Base Pay x 6.92% Holiday Pay)] + [10-Year benefit]
+ [15-Year 4% amount in subsection (c)(1)(i)]) x 5%)
ii. +[10-Year benefit]
iii. +[15-Year 4% amount in subsection (c)(1)(i)]
(2).Example based on $10/hr base pay):
i. (([$10/hr + ($10/hr x .0692)] + [$0.3208/hr] + [$0.4405/hr]) x 0.05 =
$0.5727/hr
ii. + [$0.3208/hr]
iii. + [$0.4405/hr]
iv. Total = $1.33
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The City agrees to provide eligible unit members with a lump sum longevity/retention
payment each fiscal year for a maximum of two (2) lump sum payments during the term
of this MOU, in addition to the existing Retention/Longevity Pay provision outlined in
Section 11.10. These lump sum payments are limited to the term of this agreement,
effective July 1, 2025, through June 30, 2027, and shall be determined based on each
unit member's completed years of service with the City. Payments will be distributed at
the beginning of each fiscal year during the term of this MOU. Effective the first full pay
period following July 1, 2025, unit members with the following completed years of
service as of July 1, 2025, shall receive a one-time lump sum payment:
Completed Years of Service Lump Sum Payment Amount
3 years $4,500
4 years $6,000
5 years $7,500
6 years $9,000
7 years $10,500
8 years $12,000
9 years $13,500
Ten (10) or more years $15,000
Effective the first full pay period following July 1, 2026, unit members with the following
completed years of service as of July 1, 2026, shall receive a one-time lump sum
payment:
Completed Years of Service Lump Sum Payment Amount
3 years $4,500
4 years $6,000
5 years $7,500
6 years $9,000
7 years $10,500
8 years $12,000
9 years $13,500
Ten (10) or more years $15,000
Note: These longevity/retention lump sum payments are provided only for the duration
of this MOU, effective July 1, 2025, through June 30, 2027, and shall not continue
beyond its expiration unless expressly extended or modified in a successor agreement.
The longevity/retention lump sum payments described in this section shall not be
reported to CaIPERS as compensation earnable as these payments do not comply with
CaIPERS rules governing special compensation."
Section 2. Section 16 (Holidays) is revised in its entirety to incorporate clarifications as
follows:
"Section 16. Holidays
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Effective July 1, 2022, all employees covered by this Memorandum of Understanding
shall be paid additional compensation for holidays at the straight-time daily rate of
6.92% of their regular salaries due to required scheduled staffing without regard to
holidays where employees are regularly scheduled to work on holidays as a part of their
normal full-time schedules. (Appendix A)
The 6.92% holiday compensation is paid in lieu of time off during only the following
approved holidays because of required scheduled staffing:
• New Year's Day, January 1st
• Martin Luther Jing, Jr. Day, Third Monday in January
• Presidents Day, Third Monday in February
• Memorial Day, Last Monday in May
• Juneteenth, June 19th
• Independence Day, July 4th
• Labor Day, First Monday in September
• Veteran's Day, November 11th
• Thanksgiving Day, Fourth Thursday in November
• Day After Thanksgiving, Fourth Friday in November
• Christmas Day, December 25th
Separate from the holiday pay compensation above, employees are eligible for one (1)
floating holiday to be scheduled by mutual agreement between the employee and their
Department Head or designated representative, to be taken during each year. The
employee may take this floating holiday only after completion of twelve (12) months'
service with the City. All unused floating holiday hours will be cashed out the last pay
date of the calendar year."
Section 3. Except as expressly modified by this letter agreement, the provisions of the MOU
shall remain unchanged. This letter agreement will expire with the term of the MOU.
This letter agreement is hereby executed by the authorized representatives of the Parties on
the date specified.
Dated: , 2026.
Adam Politzer, Interim City Manager Kevin Horikoshi, APOA President
APPROVED AS TO FORM:
Douglas W. McManaway,
Assistant City Attorney
Docusign Envelope ID: EA7E8C6F-5DCA-82B4-823D-B08017A0618B
* * * * *
I, the undersigned, hereby certify that the foregoing Resolution was duly and
regularly adopted and passed by the Council of the City of Alameda in a regular meeting
assembled on the 17th day of March 2026, by the following vote to wit:
AYES: Councilmembers Boller, Daysog, Jensen, and Mayor Ezzy
Ashcraft — 4.
NOES: None.
ABSENT: Vice Mayor Pryor— 1.
ABSTENTIONS: None.
IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of
said City this 18th day of March 2026.
,—DocuSigned by:
(,ar'a LuSif r
"—m r HO Sc�T4DG..
Lara veisiger, City Clerk
City of Alameda
APPROVED AS TO FORM
/—Signed by:'II,.I,'A
1/4Up5C U I U4Ub
Yibint5t�4ien, City Attorney
City of Alameda