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2004-12-21 PacketCITY OF ALAMEDA•CALIFORNIA SPECIAL MEETING OF THE CITY COUNCIL TUESDAY - - - DECEMBER 21, 2004 - - - 6:00 P.M. Time: Tuesday, December 21, 2004, 6:00 P.M. Place: City Council Chambers Conference Room, City Hall, corner of Santa Clara Avenue and Oak Street. Agenda: 1. Roll Call. 2. Public Comment on Agenda Items Only. Anyone wishing to address the Council on agenda items only, may speak for a maximum of 3 minutes per item. 3. Adjournment to Closed Session to consider: 3 -A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9. Number of cases: One. 4. Announcement of Action Taken in Closed Session, if any. Adjournment CITY OF ALAMEDA • CALIFORNIA SPECIAL JOINT MEETING OF THE CITY COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION TUESDAY - - - DECEMBER 21, 2004 - - - 6:30 P.M. Location: Council Chambers, City Hall, corner of Santa Clara Avenue and Oak Street. Public Participation Anyone wishing to address the Council /Commission on agenda items or business introduced by Council may speak for a maximum of 3 minutes per agenda item when the subject is before the Commission /Board. Please file a speaker's slip with the Deputy City Clerk if you wish to speak on an agenda item. PLEDGE OF ALLEGIANCE Girl Scout Troop #414 will lead the Pledge of Allegiance. ROLL CALL AGENDA ITEMS 1. Recommendation to award Contract to S.J. Amoroso for the construction of the new Alameda Main Library and to authorize appropriation of supplemental funding. 2. Recommendation to adopt Community Improvement Commission audit, authorize transmittal of the Community Improvement Commission's Annual Report to the State Controller's Office and the City Council, and accept Annual Report. [Community Improvement Commission]; and • Recommendation to accept the Community Improvement Commission (CIC) Audit and Annual Report. [City Council] ADJOURNMENT Beverly hn J., Mayor Chair, mmunity Improvement Commission AGENDA TUESDAY CITY OF ALAMEDA • CALIFORNIA IF YOU WISH TO ADDRESS THE COUNCIL: 1. Please file a speaker's slip with the Deputy City Clerk and upon recognition by the Mayor, approach the podium and state your name; speakers are limited to three (3) minutes per item. 2. Lengthy testimony should be submitted in writing and only a summary of pertinent points presented verbally. 3. Applause and demonstration are prohibited during Council meetings. REGULAR MEETING OF THE CITY COUNCIL DECEMBER 21, 2004 - - - - 7:30 P.M. [Note: Regular Council Meeting convenes at 7:30 p.m., City Hall, Council Chambers, corner of Santa Clara Ave and Oak St.] The Order of Business for City Council Meeting is as follows: 1. Roll Call 2. Agenda Changes 3. Proclamations, Special Orders of the Day and Announcements 4. Consent Calendar 5. Agenda Items 6. Oral Communications, Non - Agenda (Public Comment) 7. Council Communications (Communications from Council) 8. Adjournment Public Participation Anyone wishing to address the Council on agenda items or business introduced by Councilmembers may speak for a maximum of 3 minutes per agenda item when the subject is before Council. Please file a speaker's slip with the Deputy City Clerk if you wish to address the City Council. SPECIAL MEETING OF THE CITY COUNCIL 6:00 P.M. CITY COUNCIL CHAMBERS CONFERENCE ROOM Separate Agenda (Closed Session) SPECIAL JOINT MEETING OF THE CITY COUNCIL AND 6:30 P.M. COMMUNITY IMPROVEMENT COMMISSION, CITY COUNCIL CHAMBERS Separate Agenda PLEDGE OF ALLEGIANCE Girl Scout Troop #414 will lead the Pledge of Allegiance. 1. ROLL CALL - City Council • Minutes Minutes of the Special City Council meeting of December 2, 2004, the Special and Regular City Council Meetings of December 7, 2004, and the Special City Council Meeting of December 14, 2004. • Resolutions Acknowledging Service Adoption of Resolution Commending Barbara Kerr for Eight Years of Service to the City of Alameda as Councilmember. Adoption of Resolution Acknowledging City Manager James Flint for His Contributions to the City of Alameda. • Farewell Comments by Council • Recess /Refreshments • Council Meeting Called to Order at 8:00 p.m. REORGANIZATION OF COUNCIL Installation The Honorable Judge C. Richard Bartalini will administer the Oaths of Office. Office of City Councilmember Marie Gilmore Doug deHaan Office of City Auditor Kevin Kearney Office of City Treasurer Kevin Kennedy • Roll Call - New City Council • Consideration of Appointment of Vice Mayor • Comments by New Council 2. AGENDA CHANGES 3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS 3 -A. Proclamation declaring December 21, 2004 as Tap Dancing Christmas Tree Day in Alameda. 4. CONSENT CALENDAR Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the Council or a member of the public. 4 -A. Bills for ratification. 4 -B. Recommendation to approve a Finding that repair of the Main Street Ferry Terminal Facility constitutes a great necessity or emergency that requires immediate action without bid; and authorize the Interim City Manager to enter into such an Agreement(s). [Requires four (4) affirmative votes] 4 -C. Adoption of Resolution Approving Parcel Map No. 8474 (2430- 2490 Mariner Square Loop) and Accepting Dedication of Electrical Easement and Rights of Access for Operations of Public Safety Vehicles and Emergency Equipment. 4 -D. Adoption of Resolution Approving Revised Memorandum of Understanding and Salary Resolution Between the Alameda City Employees Association and the City of Alameda for the Period Commencing July 1, 2003 and Ending June 30, 2006. 5. REGULAR AGENDA ITEMS None. 6. ORAL COMMUNICATIONS, NON- AGENDA (Public Comment) Any person may address the Council in regard to any matter over which the Council has jurisdiction or of which it may take cognizance, that is not on the agenda. 7. COUNCIL COMMUNICATIONS (Communications from Council) 7 -A. Report on Harbor Island Apartments outcome of December 16 Court action, planning and building activity, and negotiations between the City and the Fifteen Asset Management Group. [Councilmember Matarrese] 8. ADJOURNMENT • For use in preparing the Official Record, speakers reading a written statement are invited to submit a copy to the City Clerk at the meeting or e -mail to: lweisige @ci.alameda.ca.us • Sign language interpreters will be available on request. Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 72 hours prior to the Meeting to request an interpreter. • Equipment for the hearing impaired is available for public use. For assistance, please contact the City Clerk at 747 -4800 or TDD number 522 -7538 either prior to, or at, the Council Meeting. • Accessible seating for persons with disabilities, including those using wheelchairs, is available. • Minutes of the meeting available in enlarged print. • Audio Tapes of the meeting are available upon request. • Please contact the City Clerk at 747 -4800 or TDD number 522 -7538 at least 48 hours prior to the meeting to request agenda materials in an alternative format, or any other reasonable accommodation that may be necessary to participate in and enjoy the benefits of the meeting. CITY OF ALAMEDA Memorandum Date: December 14, 2004 To: Honorable Mayor and Councilmembers From: Re: James M. Flint City Manager Regular and Special City Council Meetings and Special Joint City Council and Community Improvement Commission Meeting of December 21, 2004 Transmitted are the agendas and related materials for the Regular and Special City Council Meetings and the Special Joint City Council and Community Improvement Commission Meeting of December 21, 2004. SPECIAL JOINT MEETING OF THE CITY COUNCIL AND COMMUNITY IMPROVEMENT COMMISSION AGENDA ITEMS 1. Recommendation to award Contract to S.J. Amoroso for the construction of the new Alameda Main Library and to authorize appropriation of supplemental funding. It is recommended that the City Council award a contract to S. J. Amoroso for the construction of the new Alameda Main Library and to authorize appropriation of supplemental funding. 2. Recommendation to adopt Community Improvement Commission audit, authorize transmittal of the Community Improvement Commission's Annual Report to the State Controller's Office and the City Council, and accept Annual Report. [Community Improvement Commission]; and • Recommendation to accept the Community Improvement Commission (CIC) Audit and Annual Report. [City Council] It is recommended that the CIC authorize transmittal of the CIC Annual Report to the State Controller's Office and the City Council. It is recommended that they accept the Annual Report of the CIC. Dedicated to Excellence, Committed to Service Honorable Mayor and Page 2 Councilmembers November 9, 2004 CITY COUNCIL AGENDA PLEDGE OF ALLEGIANCE Girl Scout Troop #414 will lead the Pledge of Allegiance. 1. ROLL CALL - City Council • Minutes Minutes of the Special City Council meeting of December 2, 2004, the Special and Regular City Council Meetings of December 7, 2004, and the Special City Council Meeting of December 14, 2004. The City Clerk has presented for approval the Minutes of the Special City Council meeting of December 2, 2004, the Special and Regular City Council Meetings of December 7, 2004, and the Special City Council Meeting of December 14, 2004. • Resolutions Acknowledging Service Adoption of Resolution Commending Barbara Kerr for Eight Years of Service to the City of Alameda as Councilmember. At this time the Council will adopt a resolution commending Councilmember Barbara Kerr for eight years of service to the City of Alameda as Councilmember. Adoption of Resolution Acknowledging City Manager James M. Flint for His Contributions to the City of Alameda. At this time the Council will adopt a resolution acknowledging City Manager Jim Flint for his contributions to the City of Alameda and commending him for his service and contributions to the Alameda community. • Farewell Comments by Council • Recess /Refreshments • Council Meeting Called to Order at 8:00 p.m. Dedicated to Excellence, Committed to Service Honorable Mayor and Page 3 Councilmembers November 9, 2004 REORGANIZATION OF COUNCIL Installation The Honorable Judge C. Richard Bartalini will administer the Oaths of Office. Office of City Councilmember Marie Gilmore Doug deHaan Office of City Auditor Kevin Kearney Office of City Treasurer Kevin Kennedy • Roll Call - New City Council • Consideration of Appointment of Vice Mayor • Comments by New Council 2. AGENDA CHANGES 3. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS 3 -A. Proclamation declaring December 21, 2004 as Tap Dancing Christmas Tree Day in Alameda. At this time the Mayor will present a proclamation to Pamm Drake honoring the tap dancing Christmas trees performed by the Dance /10 Performing Arts Center who have entertained at the Mayor's Tree Lighting Ceremonies. CONSENT CALENDAR 4 -A. Bills for ratification. 4 -B. Recommendation to approve a Finding that repair of the Main Street Ferry Terminal Facility constitutes a great necessity or emergency that requires immediate action without bid); and authorize the Interim City Manager to enter into such an Agreement(s). [Requires four (4) affirmative votes] Dedicated to Excellence, Committed to Service Honorable Mayor and Page 4 Councilmembers November 9, 2004 It is recommended that the City Council find that repair of the Main Street Ferry Terminal Facility constitutes a great necessity or emergency that requires immediate action (without bid) and authorize the Interim City Manager to enter into such an agreement(s). 4 -C. Adoption of Resolution Approving Parcel Map No. 8474 (2430- 2490 Mariner Square Loop) and Accepting Dedication of Power Easement and Rights of Access for Operations of Public Safety Vehicles and Emergency Equipment. It is recommended that the City Council adopt a resolution approving Parcel Map No. 8474 (2430 -2490 Mariner Square Loop), accepting dedication of electrical easements and rights of access for operations of public safety vehicles and emergency equipment. 4 -D. Adoption of Resolution Approving Revised Memorandum of Understanding and Salary Resolution Between the Alameda City Employees Association and the City of Alameda for the Period Commencing July 1, 2003 and Ending June 30, 2006. It is recommended that the City Council adopt the resolution approving the revised MOU and Salary Resolution between ACEA and the City of Alameda for the period of July 1, 2003 through June 30, 2006. REGULAR AGENDA ITEMS None. COUNCIL COMMUNICATIONS 7 -A. Report on Harbor Island Apartments outcome of December 16 Court action, planning and building activity, and negotiations between the City and the Fifteen Asset Management Group. [ Councilmember Matarrese] At this time, staff will report on the Harbor Island Apartments outcome of the December 16th court action, planning and building activity, and negotiations between the City and the Fifteen Asset Management Group. Dedicated to Excellence, Committed to Service CITY OF ALAMEDA MEMORANDUM Date: December 16, 2004 To: The Honorable Mayor and Members of the City Council The Honorable Chair and Members of the Community Improvement Commission From: James M. Flint City Manager /Executive Director Re: Recommendation to Award Contract to S. J. Amoroso Construction Company, Inc., and Appropriate Supplemental Funding for the Alameda Free Library - New Main Library Project, No. P.W. 01 -03 -01 BACKGROUND On June 1, 2004, the City Council adopted plans and specifications and authorized a call for bids for the Alameda Free Library - New Main Library Project, No. P.W. 01- 03 -01. Bids were originally due on July 7, 2004 and the bid due date was subsequently extended to July 21, 2004. DISCUSSION /ANALYSIS To solicit the maximum number of bids and the most competitive price, specifications were provided to 18 separate building exchanges throughout the Bay Area. In addition, a notice of bid was published in the Alameda Journal on June 4th, June 11th, June 18th, and June 25th, 2004 and a pre -bid mandatory meeting was conducted on June 15, 2004. Eleven general contractors attended the mandatory pre -bid meeting. On July 21, 2004, bids were opened for the project. The City received one bid from S. J. Amoroso Construction (SJA) in the amount of $20,266,000, approximately 27% over the Architect's Estimate. Upon receipt of the bid, staff immediately took the following actions to analyze the bid process and the sole bid received. ■ Interviewed all eleven general contractors that had attended the mandatory pre -bid meeting on June 15, 2004 to determine why they had not provided a bid. • Requested that both the City's architect for the project, Thomas Hacker Architects, and construction manager, Consolidated CM, provide written analysis of the bid process, the sole bid received and recommendations to move the project forward. ■ Met with SJA, the architect's cost estimator, and our construction manager to determine the major areas of discrepancy between the architect's March 1, 2004 estimate of $15.6M and the bid of $20.226M. Dedicated to Excellence, Committed to Servi Report #1 CIC 12/21 -04 The Honorable Chair and Members Page 2 of the Community Improvement Commission December 16, 2004 At the September 7, 2004 City Council meeting the City Manager recommended that the City Council, by motion, reject the bid and find that the construction of the Alameda Free Library — New Main Library Project, No. P.W. 01 -03 -01 constitutes a great necessity or emergency that requires immediate action (without bid) and authorize the City Manager /Executive Director to negotiate an Agreement with S. J. Amoroso Construction. In an effort to reduce the cost of constructing the building, value engineering alternatives in the amount of approximately $5 million were prepared by the Project Manager, Contractor and Architect. On October 7, 2004 the Library Building Team ranked these options. The Library Board reviewed the LBT recommendations in detail on October 13, 2004. The City Council concurred with the VE recommendations on November 3, 2004 and on December 7, 2004, approved the recommendation and directed the Project Manager to prepare a contract with S. J. Amoroso. One item remains to be determined. On December 7, 2004 the Council authorized retention of all LEED- related features, which would affect health, and comfort of the occupants and the energy efficiency of the building. At the same time, however, Council gave direction to remove cost items related to LEED certification paperwork. It appears that the Council may wish to revisit the LEED certification issue, based on the potential for receiving up to $65,000 in grant funding from the Alameda County Waste Management Authority (ACWMA) for the commissioning and paperwork for LEED certification. If the Council wishes to restore funding to the budget to pursue formal LEED certification, the added costs are as follows: • Contractor's commissioning engineer: $42,000 • Taylor Engineering's commissioning proposal: $20,000 • CCM's commissioning agent: $21,602 • Employee shower (necessary to restore LEED point): $3,000 • Cotton building insulation (necessary to restore LEED point): $10,500 • Additional HVAC monitoring points (necessary to restore LEED point): $5,520 Therefore, total additional costs for LEED certification would be approximately $102,622, which would need to be added to the budget. We can pursue grant funding for some or all of these costs from ACWMA. However, at this time we cannot be certain how much, if any, funding we will receive. To address this, we have executed an agreement to Amoroso, separate from the contract to allow us to put this back in for no change in price through February 28, 2005. The contract will be on file in the City Clerk's Office after 9:00 a.m. on Monday, December 20, 2004. BUDGET CONSIDERATION/FINANCIAL ANALYSIS Following Council direction on December 7, 2004, from December 8th to the 14th, the Project Manager negotiated directly with SJA, THA and CCM to arrive at the final construction contract price of $17,401,847. The Main Library project is identified as CIP 02 -37 with a total construction budget of $15.6M. Based on the negotiated contract price of $17,401,847, the construction budget shortfall is Dedicated to Excellence, Committed to Service The Honorable Chair and Members Page 3 of the Community Improvement Commission December 16, 2004 therefore $1,801,847. In addition, Council has authorized a construction contingency of 10% or $1,740,185 that must be added to the budget. The needed supplemental funding is therefore $3,542,032. Please refer to Attachment "A" for proposed sources and uses of funds of supplemental funding. RECOMMENDATION The City Manager /Executive Director recommends that the City Council, by motion: 1. Award the contract in the amount of Seventeen Million Four Hundred One Thousand Eight Hundred Forty -seven Dollars ($17,401,847) to S. J. Amoroso Construction Company, Inc. for the Alameda Free Library - New Main Library Project, No. P.W. 01- 03 -01, and authorize the City Manager /Executive Director to negotiate and execute all necessary agreements. 2. Authorize an owner - controlled ten percent contingency in the amount of One Million Seven Hundred and Forty Thousand One Hundred Eighty -five Dollars ($1,740,185). 3. Appropriate an additional Three Million Five Hundred Forty-two Thousand and Thirty-two Dollars ($3,542,032) in supplemental funding, inclusive of the owner - controlled ten percent contingency.. Respectfully submitted, P 1] Assis By: Robert G. Haun Project Manager PB/RH:ms cc: Library Director O:\L ibrary_Project\LIBRARY\CONSTRUC\FINAL DOCS \Staff Report Construction Contract Award Dec 15 04.doc Dedicated to Excellence, Committed to Service ATTACHMENT 'A' Q m 0 W 0 Pa 'C id O b 0 Q F A a3i U -0 0 -=b1) , Wet 0 > U Contingency - 10% recommended N N to en 0 N N N vi en cr N M O\ OA' EA 69 ▪ 69 Total Amount to be Funded 00 U 5 0 vp O O A.. 0 N 0 ON O N O vi 0 N vi m O N O p O N O p I C N EA 0 Total Additional Resources Total Resources Available Excess /(Shortfall) of Resources 2003 Merged Area Bond Issue Attach A - Library Constr Budget Review 11 -3 -04 City of Alameda Memorandum December 8, 2004 To: The Honorable Mayor and Members of the City Council The Honorable Chair and Members of the Community Improvement Commission From: James M. Flint City Manager/Executive Director Re: Authorize Transmittal of the Community Improvement Commission's Annual Report to the State Controller's Office and the City Council and Accept Annual Report Background State Law requires the Community Improvement Commission (CIC) to submit an Annual Report to the City Council, and file a copy of this report with the State Controller by December 31st of each year. Discussion and Analysis The CIC's Annual Report is available for review in the City Clerk's office. The CIC's annual report for FY 2003 -04 includes the following: Independent Auditor's Report on financial statements; Independent Auditor's Report on legal compliance; Annual Report of Financial Transactions of Community Redevelopment Agencies (Fiscal Statement); HCD Annual Report of Housing Activity of Community Redevelopment Agencies; Housing Activities Report Summary; Blight Progress Report; Loan Report; and Property Report The CIC adopted the independent financial audit for the fiscal year 2003/04 on December 7, 2004. The audit examines the CIC's compliance with State law, including CIC policies and procedures related to record keeping, public hearings, contracting for services, use of tax increment funds and indebtedness. According to the audit, the CIC was found to be in compliance with applicable laws, regulations and administrative requirements. The fiscal statement contains the information required by the Health & Safety Code §33080.5. The Housing Activities Report, describing CIC activities affecting housing and displacement, the Blight Progress Report, describing the CIC's progress in Dedicated to Excellence, Committed to Service Report #2 CIC 12/21 -04 The Honorable Mayor and Members of the City Council The Honorable Chair and Members Page 2 of the Community Improvement Commission December 8, 2004 alleviating blight, the Loan Report, describing CIC loans in default or not in compliance, and the Property Report, describing CIC owned and acquired property, are attached. The Goals of the CIC's Three Redevelopment Projects are included for your information. Budget Considerations/Financial Impact There is no impact on the General Fund or the CIC's Budget. Recommendation The City Manager /Executive Director recommends that the CIC authorize transmittal of the CIC Annual Report to the State Controller' Office and the City Council. It is recommended that the City Council accept the Annual Report of the CIC. Resp ct gj ubmitted, ><te Development Services Director By: Nanette Banks, Manager Finance and Administration Division NB:sf Attachment 1: Independent Auditor's Report Attachment 2: Fiscal Statement Attachment 3: HCD Annual Report of Housing Activity Attachment 4: Housing Activities Report Summary Attachment 5: Blight Progress Report Attachment 6: Loan Report Attachment 7: Property Report Attachment 8: Goals of the CIO's Three Redevelopment Projects cc: Economic Development Commission w/o attachments William C. Norton w/o attachments g: \dsfinance_users \CIC Annual Report\FY03 -04 \Council F:CIC\Annual Report 03 -04 Dedicated to Excellence, Committed to Service COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA BASIC COMPONENT UNIT FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2004 Tr. r ii t, ii COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements For the Year Ended June 30, 2004 Table of Contents Page Independent Auditor's Report 1 Management's Discussion and Analysis 3 Basic Component Unit Financial Statements: Commission -wide Financial Statements: Statement of Net Assets 14 Statement of Activities 15 Fund Financial Statements: Balance Sheet 20 Reconciliation of Governmental Funds — Fund Balance with Governmental Activities Net Assets 22 Statement of Revenues, Expenditures, and Changes in Fund Balance 24 Reconciliation of the Net Change in Fund Balances — Total Government Funds With the Change in Net Assets of Governmental Activities 26 Statements of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual: West End Community Improvement Project Area: Community Improvement Special Revenue Fund 27 Low and Moderate Income Housing Special Revenue Fund 28 Business and Waterfront Improvement Project Area: Community Improvement Special Revenue Fund 29 Low and Moderate Income Housing Special Revenue Fund 30 Alameda Point Improvement Project Area: Community Improvement Special Revenue Fund 31 P Low and Moderate Income Housing Special Revenue Fund 32 Notes to Basic Component Unit Financial Statements 33 Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 51 id t r ! I L1 Ir L AZE & ASSOCIATES ACCOUNTANCY CORPORATION 1931 San Miguel Drive - Suite 100 Walnut Creek, California 94596 (925) 930 -0902 • FAX (925) 930 -0135 E -Mail: maze @mazeassociates.com Website: www.mazeassociates.com INDEPENDENT AUDITORS' REPORT Members of the Community Improvement Commission of the City of Alameda Alameda, California We have audited the basic component unit financial statements of the governmental activities and each major fund of the Community Improvement Commission of the City of Alameda, a component unit of the City of Alameda, California, as of and for the year ended June 30, 2004, as listed in the table of contents. These basic component unit financial statements are the responsibility of the Commission's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance as to whether the basic component unit financial statements are free of material misstatement. An audit includes examining on a test basis evidence supporting the amounts and disclosures in the component unit fmancial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall basic component unit financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the basic component unit financial statements referred to above present fairly in all material respects the financial position of the governmental activities and each major fund of the Community Improvement Commission of the City of Alameda as of June 30, 2004 and the respective changes in the financial position, thereof and the respective budgetary comparisons listed as part of the basic financial statements for the year then ended in conformity with accounting principles generally accepted in the United States of America. Management's Discussion and Analysis is not a required part of the basic component unit fmancial statements but is supplementary information required by the Government Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit this information and we express no opinion on it. October 15, 2004 A Professional Corporation 1 This Page Left Intentionally Blank 71 RI City of Alameda • California THE COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA MANAGEMENT DISCUSSION AND ANALYSIS The Community Improvement Commission is required to issue its financial statements in the format prescribed by the provisions of Government Accounting Standards Board Statement 34 (GASB 34), which requires the Commission to provide this overview of its financial activities for the fiscal year. Please read it in conjunction with the Basic Financial Statements. The City of Alameda occupies all of Alameda Island in San Francisco Bay, giving it breathtaking views of San Francisco and other parts of the Bay. There are 74,409 people living in Alameda, nearly half of whom own their own homes. The City's retail sales approach $400 million annually, and its assessed valuation is almost $6.3 billion. The City has both highway and rail links to the mainland through the City of Oakland to the east, and offers ferry services to San Francisco from both ends of Alameda Island. The City owns and operates its own electric utility, supplying all the power needs of the island. For many years the City was known as the site of the Alameda Naval Air Station and for being an anchorage for many of the Navy's largest ships. That changed with the closure of these facilities in 1997. As the home of many high -tech companies, Alameda has earned the reputation as "Silicon Island ". The City is continuing the process of converting the former naval facilities at Alameda Point. The first stage, construction of 485 single - family homes, began in late 2003 with the first homes sold in mid -2004. Commercial adaptive re -use accounts for supportive lease revenues and includes a variety of uses including high -tech, biotech, and winemaking. Residential uses already include low and moderate - income housing. The economic recession that has impacted the nation and the Bay Area has been felt in Alameda, but not nearly as severely. The City's success in broadening its employment base and diversifying its markets has helped it weather the current economic storm while it prepares itself for the future. FISCAL 2004 FINANCIAL HIGHLIGHTS The City was affected by the continuing economic slowdown and the State of California's budgetary crisis. In the past 20 years, Alameda, like most local governments, lost more control over its revenues to the State. The diversion of local funds has allowed the State to meet its program funding obligations at the expense of important local services. These financial challenges have left the City of Alameda in a bind having to search for creative ways to deal with permanent fiscal diversions. The City was hardest hit from 1992 to 1994 when staff reductions and cuts in operations were imposed. However, through conservative fiscal policies and sound budgeting plans, the City has managed to cope with the State "take- aways," although further shifts in revenue would have serious consequences considering the City's increasing service demands and growing list of financial challenges, i.e. redevelopment of the former Alameda Naval Air Station and Funding Pension Plans 1079 and 1082. Following are the cost cutting measures the City of Alameda has implemented as a result of the declining revenues, including the property tax shift. Finance Department 2263 Santa Clara Avenue, Room 220 Alameda, California 94501 -4477 510.747.4881 • Fax 510.747.4890 • TDD 510.522.7538 3 *Printed on Recycled Paper The direct financial impact to the Commission for fiscal year 2004 from the State budget amounted to a revenue reduction of $480,000, which included $214,000 Education Revenue Augmentation Fund (ERAF) shift for redevelopment projects. Financial highlights of the year include the following: • At June 30, 2004 the Commission's net assets totaled $(21.3) million. • Total Commission revenues, including program and general revenues, were $15.1 million while total expenses were $16.2 million in fiscal 2004. • Governmental Program Revenues were $6.2 million in fiscal 2004. • Governmental General revenues were $8.9 million in fiscal 2004. FINANCIAL CONDITION SUMMARY Based on results of the Commission 5 -year forecast, we know that our fiscal problems will not go away after 2004 -06. We will continue to face challenges based on our local circumstances as well as from the continuing threat of more State "take- aways" from cities due to its inability to effectively manage its fiscal affairs in both good times and bad. However, the budget - balancing strategy we have implemented in the past half dozen or so years will hold us in good stead for the next 2 -year cycle and goes a long way towards improving our long -term fiscal outlook. OVERVIEW OF THE COMMUNITY IMPROVEMENT COMMISSION BASIC COMPONENT UNIT FINANCIAL STATEMENTS The Commission's Annual Financial Report is in two parts: 1) Management's Discussion and Analysis (this part), 2) The Basic Component Unit Financial Statements, which include the Government - wide and the Fund financial statements, along with the Notes to these financial statements. The Basic Component Unit Financial Statements The Basic Component Unit Financial Statements comprise the Government -wide Financial Statements and the Fund Financial Statements; these two sets of financial statements provide two different views of the Commission's financial activities and financial position. The Government -wide Financial Statements provide a longer -term view of the Commission's activities as a whole, and comprise the Statement of Net Assets and the Statement of Activities. The Statement of Net Assets provides information about the financial position of the Commission as a whole, including all its capital assets and long -term liabilities on the full accrual basis, similar to that used by corporations. The Statement of Activities provides information about all the Commission revenues and all its expenses, also on the full accrual basis, with the emphasis on measuring net revenues or expenses of each the Commission's programs. The Statement of Activities explains in detail the change in Net Assets for the year. 4 The Fund Financial Statements report the Commission's operations in more detail than the government -wide statements and focus primarily on the short-term activities of the Commission's Governmental Funds. The Fund Financial Statements measure only current revenues and expenditures and fund balances; they exclude capital assets, Tong -term debt and other Tong -term amounts. Major Funds account for the all the financial activities of the Commission and are presented individually. Major Funds are explained below. The Government -wide Financial Statements The Statement of Net Assets and the Statement of Activities present information about the following: • Governmental activities—All of the Commission's basic services are considered to be governmental activities, including general government and development services. These services are supported by general revenues such as incremental taxes, and by specific program revenues such as capital grants and developer fees. Government -wide financial statements are prepared on the accrual basis, which means they measure the flow of all economic resources of the Commission as a whole. Fund Financial Statements • The Fund Financial Statements provide detailed information about each of the Commission's most significant funds, called Major Funds. The concept of major funds, and the determination of which are major funds, was established by GASB 34 and replaces the concept of combining like funds and presenting them in total. Instead, each Major Fund is presented individually, with all Non -major Funds summarized and presented only in a single column. Subordinate schedules present the detail of these Non -major funds. Major Funds present the major activities of the Commission for the year, and may change from year to year as a result of changes in the pattern of the Commission's activities. l 4 i1 k1 r Fund Financial Statements include only governmental funds. Governmental Fund Financial Statements are prepared on the modified accrual basis, which means they measure only current financial resources and uses. Capital assets and. other long- lived assets, along with Tong -term liabilities, are not presented in the Governmental Fund Financial Statements. Comparisons of Budget and Actual financial information are presented only for the Governmental Special Revenue Funds. 5 FINANCIAL ACTIVITIES OF THE COMMISSION AS A WHOLE This analysis focuses on the net assets and changes in net assets of the Commission's Governmental Activities (Tables 1, 2 and 3). Governmental Activities Table 1 Governmental Net Assets as of June 30, 2004 (in Millions) 1 i 11 Il 1-1 Cash and investments $ 51.1 Other assets 0.9 j Capital Assets 3.7 Total assets 55.7 11 Long -term debt outstanding 71.7 Other liabilities 5.3 Total liabilities 77.0 Net assets: Restricted Unrestricted 10.2 -31.5 Total net assets $ -21.3 • Cash and investments consist of $7.7 million available to fund ongoing Commission, operations, the remaining $43.4 million is legally restricted as to what it can be spent on, such as redevelopment projects funded with bond proceeds and bond reserves. • Other assets consist primarily of accounts receivables, loans and other receivables. • Long -term debt consists of Tax Allocation Bonds, Subordinate Bonds and CFD Special Tax Bonds to fund Community Improvement Commission projects which benefit the Commission and the City. Other liabilities consist primarily of accounts payable as well as advances from City. • ty • Restricted net assets consist of net assets that are legally restricted to be spent on Commission redevelopment projects and debt service reserves. f 1 ki l 1 • Unrestricted net assets are the portion of net assets that can be used to finance day -to- day operations without constraints established by debt covenants or other legal requirements. 6 11 .t Fiscal Year 2004 Governmental Activities The Statement of Activities presents program revenues and expenses and general revenues in detail. All these are elements in the Charges in Governmental Net Assets summarized below. Table 2 Changes in Governmental Net Assets For the Year Ended June 30, 2004 (in Millions) Expenses General Government Development Service Interest on long -term debt Total expenses Revenues Program revenues: Operating contributions and grants Capital Grants and Contributions $ 4.8 3.7 7.7 16.2 2.5 3.7 Total program revenues 6.2 General revenues: Incremental property tax 8.0 Use of money and Property 0.2 Miscellaneous 0.2 Transfers, net -1.6 I . Total general revenues and transfers 6.8 ii Total revenues 13.0 Ir Change in net assets $ - 3.2 i1 The Commission's major governmental revenue sources in fiscal 2004 were: $3.7 million, or 1 r 29% from capital grants and contributions and $8.0 million, or 62 %, from incremental property I tax. r The Expenses above do not include capital expenditures, which are now added to the Commission's capital assets. r is The Commission's primary governmental expense in fiscal 2004 was $7.7 million, or 48% for interest 9n long -term debt. Governmental Activities Table 3 presents the net cost of each of the Commission's largest programs — general government, development services, and interest on long -term debt. Net cost is defined as total program cost Tess the revenues generated by those specific activities. 7 Table 3 Net Governmental Activities For the Year Ended June 30, 2004 (in Millions) General Government Development Service Interest on long -term debt Net (Expense) Revenue From Services $ -4.8 2.5 - 7.7 11 1-1 11 Totals $ -10.0 1 The Commission's Fund Financial Statements S At June 30, 2004, the Commission's governmental funds reported combined fund balances of $47.4 million. $9.7 million is legally reserved as to how the funds are to be spent. $37.7 million is available to fund ongoing Commission operations. Governmental fund revenues totaled $9.5 million. Governmental expenditures totaled $22.6 million. Analysis of Major Governmental Funds West End Community Improvement Project Area (WECIP) WECIP revenues consisted primarily of incremental property taxes, which totaled $4.5 million, or 90% of total fund revenue, for the year ended June 30, 2004. WECIP expenditures consisted primarily of housing and community services, which totaled $2.9 million or 67 %, for the year ended June 30, 2004. The primary expenditures associated with these services consisted of Marina Village tax increment refunds. The Commission issued $46.6 million in Tax Allocation Bonds for the merged improvement areas. At June 30, 2004, the WECIP Fund Balance comprised $38.1 million unreserved, undesignated fund balance. Business and Waterfront Improvement Project Area (BWIP) BWIP revenues consisted primarily of incremental property taxes, which totaled $3.1 million, or 77% of total fund revenue, at June 30, 2004. 8 11 dJ dJ BWIP expenditures consisted primarily of capital outlay of $7.9 million or 72 %, primarily for the purchase of the Bridgeside shopping center, and general government services, which totaled $2.1 million or 19% at June 30, 2004. The primary expenditures associated with these services consisted of salaries, benefits and other administrative costs. At June 30, 2004, the BWIP Fund Balance comprised $1.5 million reserved for expenditures on low- and moderate - income housing projects and $1.0 million undesignated fund balance. Alameda Point Improvement Project Area (APIP) APIP revenues consisted primarily of incremental property taxes, which totaled $0.4 million, or 100% of total fund revenue, for the year ended June 30, 2004. APIP expenditures consisted primarily of general government services, which totaled $0.4 million or 73 %, for the year ended June 30, 2004. The primary expenditures associated with these services consisted of salaries, benefits and other administrative costs. At June 30, 2004, the APIP Fund Balance comprised $0.2 million reserved for expenditure on low and moderate - income housing projects and $(1.4) million undesignated fund balance. Community Improvement Commission Tax Allocation Bond, Subordinate Bonds, Community Facility District Special Tax Bonds, 2003 Tax Allocation Special Tax Bond and 2003 CIC Tax Allocation Bonds (Debt Service Funds) The Debt, Service Funds revenues consisted primarily of use of money and property, which totaled $0.1 million, or 100% of total fund revenue, for the year ended June 30, 2004. The Debt Service Funds expenditures consisted solely of interest expense on outstanding debt, which totaled $6.8 million for the year ended June 30, 2004. At June 30, 2004, the Debt Service Funds Fund Balance comprised $6.9 million reserved for debt service expenditures. CAPITAL ASSETS At the end of fiscal 2004, the City had spent $3,687,879 on demolition and infrastructure for Parcel #1 of the FISC facility and East Housing Area of the former Naval Air Station Alameda and contributed these assets to the Commission. These assets were capitalized as construction in progress in fiscal year 2004. 9 DEBT ADMINISTRATION Each of the Commission's debt issues is discussed in detail in Note 9 to the financial statements. Table 7 Outstanding Debt at June 30, 2004 (in Millions) Revenue Bonds Tax Allocation Bonds ECONOMIC OUTLOOK AND MAJOR INITIATIVES Alameda Point T1 �1 i $ 1.9 69.8 $ 71.7 11 Alameda Point accounts for the reuse and redevelopment of the former Naval Air Station Alameda located at the western end of the Island. Alameda Point Community Partners (APCP), a consortium of five developers (operating members are Centex Homes, Shea Homes and Shea Properties and passive members are Industrial Realty Group and Morgan Stanley), was selected as the Master Developer in 2001. APCP will be developing a mixed -use project on approximately 800 acres. The proposed land use plan includes up to 1900 residential units, approximately 4 million square feet of commercial development (adaptive reuse and new construction), a 500 -slip marina and public open space and parks. The City is also exploring the feasibility of developing an 18 -hole golf course and resort hotel on 215 acres to the northwest of the APCP footprint. Alameda Point will be built out over a 15 -year period. In November 2003, the City and APCP entered into a Conditional Acquisition Agreement (CAA) that calls for an 18 month City -led predevelopment period. During this time, the City is managing a land planning and conveyance effort that is funded from proceeds of a December 2003 bond sale. In June 2005, APCP must make an election to continue its involvement in redeveloping Alameda Point. Should APCP elect to go forward, it is anticipated that a Disposition and Development Agreement (DDA) would be executed by December 2006 and construction would begin in 2007. Bayport/Enterprise Landing Catellus Development Corporation is building 485 single family and duet homes at the former East Housing /Fleet Industrial Supply Center (FISC) site along Atlantic Boulevard. In addition to the residential project, Catellus has approval to build 1.3 million square feet of office and research and development space. While the residential construction is proceeding rapidly with over 75 homes completed or under construction, Enterprise Landing, the non - residential portion of the project, is on hold due to the downturn in the Bay Area office market. Catellus has expressed interest in re- entitling the Enterprise Landing property for a mixed -use project including additional residential, retail space and a possible winery facility. 10 r 1 1 ,f ir '.1 The City, along with its development partner Resources for Community Development, began construction on 52 units of affordable rental housing and 10 units of affordable ownership housing within the Bayport project. These homes will be completed and occupied by December 2005. Bridgeside Shopping Center - (BWIP Project Area) Consistent with the Disposition and Development Agreement with Regency Centers /Foothill Partners, the Bridgeside Shopping Center, will be demolished and a $20 million dollar investment will produce a new, modern, neighborhood - serving waterfront shopping center with Raley's Nob Hill Supermarket as the anchor. Demolition will begin November 2004 and construction is scheduled to be complete in 2006. f . Webster Street Renaissance Project: (WECIP Project Area) Construction is underway on the $2.3 million dollar streetscape project benefiting the Webster Street Business District. Construction will be completed by summer of 2005. Park Street Streetscape Project: (BEWIP Project Area) Authorization to bid will be secured on November 16 for Phase I of the $2.1 million project benefiting the Park Street Business District in Alameda's greater downtown. Construction will be complete by November, 2005. Downtown Catalyst Project: (BEWIP Project Area) r ' Plans for the Downtown Catalyst Project, including a 352 -space public parking garage, the potential renovation of the Historic Alameda Theater and the construction of a new 6 -8 screen multiplex theater are underway. Bonds to finance the project were issued in December 2003. f F Design development and DDA negotiations with developer, MovieTecs, are underway. Construction may commence as early as fall /winter 2005. New Main Library Construction: (BEWIP Project Area) Due to begin construction in early 2005, the new main library will be a significant addition and business catalyst for the City's Downtown and the Park Street Business District. The project is due to be completed in mid to late summer 2006. CONTACTING THE CITY'S FINANCIAL MANAGEMENT This Community Improvement Commission Financial Report is intended to provide citizens, taxpayers, investors, and creditors with a general overview of the City's finances. Questions about this Report should be directed to the Finance Department, at 2263 Santa Clara Avenue, Room 220, Alameda, California, 94501. 11 This Page Left Intentionally Blank ,1 1 1 i1 1 4 iI iJ COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements STATEMENT OF NET ASSETS AND STATEMENT OF ACTIVITIES The Statement of Net Assets and the Statement of Activities summarize the entire Commission's financial activities and financial position. They are prepared on the same basis as is used by most businesses, which means they include all the Commission's assets and all its liabilities, as well as all its revenues and expenses. This is known as the full accrual basis —the effect of all the Commission's transactions is taken into account, regardless of whether or when cash changes hands, but all material internal transactions between Commission funds have been eliminated. The Statement of Net Assets reports the difference between the Commission's total assets and the Commission's total liabilities, including all the Commission's capital assets and all its long -term debt. The Statement of Net Assets presents similar information to the old balance sheet format, but presents it in a way that focuses the reader on the composition of the Commission's net assets, by subtracting total liabilities from total assets. The Statement of Net Assets summarizes the financial position of all the Commission's financial position in a single column. The Statement of Activities reports increases and decreases in the Commission's net assets. It is also prepared on the full accrual basis, which means it includes all the Commission's revenues and all its expenses, regardless of when cash changes hands. This differs from the "modified accrual "basis used in the Fund financial statements, which reflect only current assets, current liabilities, available revenues and measurable expenditures. The format of the Statement of Activities presents the Commission's expenses that are listed by program first. Program revenues —that is, revenues which are generated directly by these programs —are then deducted from program expenses to arrive at the net expense of each program. The Commission's general revenues are then listed and the Change in Net Assets is computed and reconciled with the Statement of Net Assets. These financial statements along with the fund financial statements and footnotes are called Basic Component Unit financial Statements. 13 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA STATEMENT OF NET ASSETS JUNE 30, 2004 Governmental Activities ASSETS Cash and investments (Note 3) $7,670,624 Restricted cash and investments 43,373,083 Accounts receivable 253,425 Loans receivable (Note 4) 667,200 Prepaids 4,500 Capital assets, non depreciable (Note 8) 3,687,879 Total Assets 55,656,711 LIABILITIES Accounts payable 643,186 Accrued payroll 12,305 Interest payable 1,419,515 Pass through obligations (Note 1) 1,944,212 Due to City of Alameda 1,956 Advances from the City of Alameda (Note 5) 1,258,995 Long -term debt (Note 9): Due within one year 650,000 Due in more than one year 71,010,000 Total Liabilities 76,940,169 NET ASSETS (Note 12) Restricted for: Debt service 6,861,604 Housing set aside projects 3,380,775 Total Restricted Net Assets 10,242,379 Unrestricted (31,525,837) Total Net Deficit ($21,283,458) See accompanying notes to financial statements 14 11 al it 1-1 I 1 11 r1 i It (I' qr i COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2004 Net (Expense) Revenue and Changes in Net Assets Operating Capital Grants and Grants and Governmental Functions/Programs Expenses Contributions Contributions Activities Governmental Activities: General government $4,839,711 ($4,839,711) Development services 3,712,385 $2,497,273 $3,687,879 2,472,767 Interest on long term debt 7,647,496 (7,647,496) Total Governmental Activities 16,199,592 2,497,273 3,687,879 (10,014,440) General revenues: Incremental property tax 7,993,279 Use of money & property 225,972 Gain on sale of properties 175,791 Transfer from City of Alameda (Note 6) 501,137 Transfer to City of Alameda (Note 6) (2,137,779) Total general revenues and transfers 6,758,400 Change in Net Assets (3,256,040) Net Deficit- Beginning (18,027,418) Net Deficit- Ending ($21,283,458) See accompanying notes to financial statements 15 This Page Left Intentionally Blank 11 J.. ' (' l Y f COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements FUND FINANCIAL STATEMENTS GASB 34 revises the format of the Fund Financial Statements so that only individual major funds are presented, while non -major funds are combined in a single column. Major funds are defined generally as having significant activities or balances in the current year. No distinction is made between Fund types and the practice of combining like funds and presenting their totals in separate columns (Combined Financial Statements) has been discontinued, along with the use of the General Fixed Assets and General Long -term Debt Account Groups. MAJOR GOVERNMENTAL FUNDS The funds described below were determined to be Major Funds by the Commission in fiscal 2004. WEST END COMMUNITY IMPROVEMENT PROJECT AREA SPECIAL REVENUE FUND This fund accounts for the tax increment proceeds and associated redevelopment project costs for the West End Community Improvement Project Area. WEST END COMMUNITY IMPROVEMENT PROJECT AREA LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND This fund accounts for the required twenty percent low and moderate income housing set aside from the tax increment proceeds generated from the West End Community Improvement Project Area and related expenditures. BUSINESS WATERFRONT IMPROVEMENT PROJECT AREA SPECIAL REVENUE FUND This fund accounts for the tax increment proceeds and associated redevelopment project costs for the Business and Waterfront Improvement Project Area. BUSINESS WATERFRONT IMPROVEMENT PROJECT AREA LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND This fund accounts for the required twenty percent low and moderate housing set aside from the tax increment proceeds generated from the Business and Waterfront Improvement Project Area and related expenditures. r ALAMEDA POINT COMMUNITY IMPROVEMENT PROJECT AREA SPECIAL REVENUE y FUND ay This fund accounts for the associated redevelopment project costs for the proposed Alameda Point Improvement Project Area. ALAMEDA POINT COMMUNITY IMPROVEMENT PROJECT AREA LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND This fund accounts for the required twenty percent low and moderate housing set aside from the tax increment proceeds generated from the Alameda Point Improvement Project Area and related expenditures. 17 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements MAJOR GOVERNMENTAL FUNDS (Continued) COMMUNITY IMPROVEMENT COMMISSION TAX ALLOCATION BONDS DEBT SERVICE FUND Theses bonds were issued March 14, 2002 to repay a loan from the City to the Community Improvement Commission related to the Commission's Business and Waterfront Improvement Project. The bonds are payable from tax increment revenues receivable by the Commission with respect to the Project Area. COMMUNITY IMPROVEMENT COMMISSION SUBORDINATE TAX ALLOCATION BONDS DEBT SERVICE FUND These bonds were issued on March 14, 2002 to finance various housing and other redevelopment purposes in accordance with the amended Community Improvement Plan for the Business and Waterfront Improvement Project. These Bonds are secured by a first pledge of and lien on all of the tax increment revenues except for any parity obligations. COMMUNITY FACILITIES DISTRICT SPECIAL TAX BONDS DEBT SERVICE FUND These bonds were issued on March 14, 2002 to finance demolition work and infrastructure improvements necessary for development to occur within and in the vicinity of the District, and to fund administrative expense fund for the District. The Bonds are secured by a CIC Pledge Agreement and a first pledge of and lien on the special tax revenues of the District. 2003 TAX ALLOCATION SPECIAL TAX BONDS DEBT SERVICE FUND The 2003 CIC Tax Allocation Refunding Bonds were issued in October 2003 to refund the CIC BWIP Tax Allocation Bonds 2002, Series A and the Alameda Community Facilities District No.4 Special Tax Bonds, Series 2002 -A. These Bonds are secured by a first pledge of and lien on all of the tax increment revenues generated in the project area except for any parity obligations. 2003 CIC TAX ALLOCATION BONDS DEBT SERVICE FUND The 2003 CIC tax Allocation Bonds were issued December 2003 to finance certain development projects, repay an interfund loan from the City, and fulfill certain obligations per an Owner's Participation Agreement. These Bonds are secured by a first pledge of and lien on all of the tax increment revenues generated in the project area except for any parity obligations. 18 ; ki This Page Left Intentionally Blank COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA GOVERNMENTAL FUNDS BALANCE SHEET JUNE 30, 2004 ALAMEDA POINT WEST END COMMUNITY BUSINESS AND WATERFRONT COMMUNITY IMPROVEMENT IMPROVEMENT PROJECT AREA IMPROVEMENT PROJECT AREA PROJECT AREA Community Low and Moderate Community Low and Moderate Community Low and Moderate Improvement Income Housing Improvement Income Housing Improvement Income Housing ASSETS Cash and investments (Note 3) $2,149,939 $792,251 $1,689,085 $2,836,022 $203,327 Restricted cash and investments (Note 3) 36,265,836 245,643 Accounts receivable 82,229 4,092 119,893 29,755 $13,965 3,491 Loans receivable (Note 4) 667,200 Prepaids 4,500 Advances to other funds (Note 5) 135,410 Total Assets $38,633,414 $1,041,986 $1,813,478 $3,532,977 $13,965 $206,818 LIABILITIES Accounts payable Accrued payroll Deferred revenue (Note 4) Pass through obligations (Note I ) Due to City of Alameda Advances from other funds (Note 5) Advances from City of Alameda (Note 5) $388,594 2,878 $20 $201,358 $53,009 $205 396 4,741 1,553 2,439 667,200 557,547 1,345,730 40,935 1,956 135,410 1,258,995 $298 Total Liabilities 391,472 416 763,646 2,067,492 1,439,940 298 FUND BALANCES (Note 12) Fund balance Reserved for: Low and moderate income housing 1,041,570 1,465,485 206,520 Prepaids and advances to other funds 135,410 4,500 Debt service Unreserved: Undesignated, reported in: Special Revenue Funds 38,106,532 1,045,332 (1,425,975) Total Fund Balances (Deficits) 38,241,942 1,041,570 1,049,832 1,465,485 (1,425,975) 206,520 Total Liabilities and Fund Balances (Deficits) $38,633,414 $1,041,986 $1,813,478 $3,532,977 $13,965 $206,818 See accompanying notes to financial statements 20 l T- i t Community Community Improvement Improvement Community 2003 2003 CIC Total Commission Tax Commission Facility District Tax Allocation Tax Allocation Governmental Allocation Bond Subordinate Bonds Special Tax Bonds Refund BWIP Bonds Funds a,. $7,670,624 $344 $523,883 $2,159,390 $4,177,987 43,373,083 253,425 667,200 4,500 135,410 $344 $523,883 $2,159,390 $4,177,987 $52,104,242 $643,186 12,305 667,200 1,944,212 1,956 135,410 1,258,995 4,663,264 2,713,575 139,910 $344 $523,883 $2,159,390 $4,177,987 6,861,604 t 37,725,889 i y 344 523,883 2,159,390 4,177,987 47,440,978 $344 $523,883 $2,159,390 $4,177,987 $52,104,242 YY - 21 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Reconciliation of GOVERNMENTAL FUNDS -- FUND BALANCE with GOVERNMENTAL ACTIVITIES NET ASSETS JUNE 30, 2004 Total fund balances reported on the governmental funds balance sheet $47,440,978 Amounts reported for Governmental Activities in the Statement of Net Assets are different from those reported in the Governmental Funds above because of the following: CAPITAL ASSETS Capital assets used in Governmental Activities are not current assets or financial resources and therefore are not reported in the Governmental Funds. ACCRUAL OF NON - CURRENT REVENUES Revenues which are deferred on the Fund Balance Sheets because they are not available currently are taken into revenue in the Statement of Activities. LONG TERM LIABILITIES Long -term debt and interest payable are not due and payable in the current period and therefore are not reported in the Funds: NET DEFICIT OF GOVERNMENTAL ACTIVITIES See accompanying notes to financial statements 22 3,687,879 667,200 (73,079,515) ($21,283,458) • • This Page Left Intentionally Blank COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED JUNE 30, 2004 ALAMEDA POINT WEST END COMMUNITY BUSINESS AND WATERFRONT IMPROVEMENT IMPROVEMENT PROJECT AREA IMPROVEMENT PROJECT AREA PROJECT AREA Community Low and Moderate Community Low and Moderate Community Low and Moderate Improvement Income Housing Improvement Income Housing Improvement Income Housing REVENUES Incremental property taxes $3,627,501 $906,878 $2,443,704 $610,925 $323,419 $80,853 Other taxes 202,696 Revenues from other agencies 322,533 Charges for current services 740,325 Use of money and property 170,796 2,137 873 (14,938) Total Revenues 4,120,830 909,015 3,184,902 798,683 323,419 J J 1 1 80,853 1 EXPENDITURES Current: General government 1,035,850 66,869 1,063,325 1,023,807 322,580 48,633 Marina Village tax increment refunds (Note 1) 2,477,193 Pass - through obligations (Note 1) 507,394 244,370 62,413 Housing development costs 4,864 Rental subsidy 416,151 Capital outlay and redevelopment projects 3,947 975 7,916,699 1,601 1,800 Debt service (Note 9): Principal 95,000 Interest and fiscal charges 71,196 133,920 199,509 75,772 Total Expenditures 3,588,186 712,915 9,686,927 1,274,642 462,565 48,633 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 532,644 196,100 (6,502,025) (475,959) (139,146) 32,220 OTHER FINANCING SOURCES (USES) Transfers in 140,011 Transfers (out) (546,661) (79,884) Transfers from City of Alameda (Note 6) 335,364 Transfers to City of Alameda (Note 6) (174,982) (30,097) (310,332) (878,744) (164,052) Contribution from another entity Proceeds from long -term debt 40,175,000 Payment to bond escrow agent Sale of capital assets 6,414,966 Total Other Financing Sources (Uses) 39,593,368 (30,097) 6,104,634 (623,264) (164,052) NET CHANGE IN FUND BALANCES 40,126,012 166,003 (397,391) (1,099,223) (303,198) 32,220 BEGINNING FUND BALANCES (DEFICITS; (1,884,070) 875,567 1,447,223 2,564,708 (1,122,777) 174,300 ENDING FUND BALANCES (DEFICITS) $38,241,942 $1,041,570 $1,049,832 $1,465,485 ($1,425,975) $206,520 See accompanying notes to financial statements 24 4 A 1 1 ff Community Community Improvement Improvement Community 2003 2003 CIC Total Commission Tax Commission Facility District Tax Allocation Tax Allocation Governmental Allocation Bond Subordinate Bonds Special Tax Bonds Special Tax Bonds Bonds Funds $7,993,280 202,696 322,533 740,325 $8,012 ($2,207) $17,284 $3,497 $40,515 225,969 8,012 (2,207) 17,284 3,497 40,515 9,484,803 3,561,064 2,477,193 814,177 4,864 416,151 7,925,022 95,000 301,081 339,092 101 3,479,795 2,689,178 7,289,644 301,081 339,092 101 3,479,795 2,689,178 22,583,115 (293,069) (341,299) 17,183 (3,476,298) (2,648,663) (13,098,312) 288,479 165,773 1,088,967 546,661 2,229,891 (465,964) (165,773) (831,598) (140,011) (2,229,891) 165,773 501,137 (579,511) (61) (2,137,779) 1,231,721 1,231,721 18,535,000 6,420,000 65,130,000 (15,220,000) (15,220,000) 6,414,966 (756,996) (665,886) 5,635,688 6,826,650 55,920,045 (1,050,065) (341,299) (648,703) 2,159,390 4,177,987 42,821,733 1,050,409 865,182 648,703 4,619,245 $344 $523,883 $2,159,390 $4,177,987 $47,440,978 25 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Reconciliation of the NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS with the change in NET ASSETS OF GOVERNMENTAL ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2004 The schedule below reconciles the Net Changes in Fund Balances reported on the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balance, which measures only changes in current assets and current liabilities on the modified accrual basis, with the Change in Net Assets of Governmental Activities reported in the Statement of Activities, which is prepared on the full accrual basis. NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS $42,821,733 Amounts reported for governmental activities in the Statement of Activities are different because of the following: CAPITAL ASSET TRANSACTIONS Contributions of infrastructure and improvements by the City are capitalized in the Statement of Activities, but are not recorded in the Fund Statements because no cash changed hands. The capital outlay expenditures are therefore added back to fund balance 6,239,175 Retirements of capital assets (6,239,175) Contribution from other entities 3,687,879 LONG TERM DEBT PROCEEDS AND PAYMENTS Bond proceeds provide current financial resources to governmental funds, but issuing debt increases long -term liabilities in the Statement of Net Assets. Repayment of bond principal is an expenditure in the governmental funds, but in the Statement of Net Assets the repayment reduces long -term liabilities. Proceeds from the issuance of debt are deducted from fund balance (65,130,000) Repayment of debt principal is added back to fund balance 95,000 Payments made to refunded debt escrow agent is added back to fund balance 15,220,000 ACCRUAL OF NON - CURRENT ITEMS The amount below included in the Statement of Activities do not provide or (require) the use of current financial resources and therefore is not reported as expenditures in governmental funds (net change): Deferred revenue 407,200 Interest payable (357,852) CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES ($3,256,040) See accompanying notes to financial statements 26 R 7 f1 Ii 11 T1 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA WEST END COMMUNITY IMPROVEMENT PROJECT COMMUNITY IMPROVEMENT SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES: Incremental Property Taxes $3,712,030 $3,712,030 $3,627,501 ($84,529) Revenues from other agencies 322,533 322,533 Use of money and property 40,200 40,200 170,796 130,596 Total Revenues 3,752,230 3,752,230 4,120,830 368,600 EXPENDITURES: Current: General government 1,282,144 1,293,485 1,035,850 257,635 Marina Village tax increment refunds 2,474,811 2,474,811 2,477,193 (2,382) Capital outlay and redevelopment projects 10,500 10,500 3,947 6,553 Debt service: Interest and fiscal charges 139,957 139,957 71,196 68,761 Total Expenditures 3,907,412 3,918,753 3,588,186 330,567 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (155,182) (166,523) 532,644 699,167 OTHER FINANCING SOURCES (USES) Transfers in 320,698 463,786 140,011 (323,775) Transfers (out) (546,661) (546,661) Transfers to the City of Alameda (175,013) (174,982) (174,982) Proceeds from long -term debt 40,175,000 40,175,000 Total other financing sources (uses) (175,013) 40,463,804 39,593,368 (870,436) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES ($330,195) $40,297,281 40,126,012 ($171,269) Beginning fund balance (1,884,070) Ending fund balance $38,241,942 See accompanying notes to financial statements 27 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA WEST END COMMUNITY IMPROVEMENT PROJECT LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2004 t1 �i '1 I 1 1 T 11 Variance with Budgeted Amounts Final Budget Positive 1 Original Final Actual Amounts (Negative) REVENUES: Incremental Property Taxes $928,000 $928,000 $906,878 ($21,122) Use of money and property 21,000 21,000 2,137 (18,863) 1 1 Total Revenues 949,000 949,000 909,015 (39,985) EXPENDITURES: Current: General government 92,275 140,703 66,869 73,834 Rental subsidy 642,686 779,502 416,151 363,351 Capital outlay and redevelopment projects 1,000 1,400 975 425 Debt service: Principal retirements 66,960 80,000 95,000 (15,000) Interest and fiscal charges 95,000 150,396 133,920 16,476 Total Expenditures 897,921 1,152,001 712,915 439,086 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 51,079 (203,001) 196,100 399,101 OTHER FINANCING SOURCES (USES) Transfers to the City of Alameda (30,087) (30,097) (30,097) Total other financing sources (uses) (30,087) (30,097) (30,097) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES $20,992 ($233,098) 166,003 $399,101 Beginning fund balance 875,567 Ending fund balance $1,041,570 See accompanying notes to financial statements 28 T COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA BUSINESS AND WATERFRONT IMPROVEMENT PROJECT AREA COMMUNITY IMPROVEMENT SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES: t 1. Incremental Property Taxes $2,527,000 $2,527,000 $2,443,704 ($83,296) Use of money and property 11,300 11,300 873 (10,427) r t Charges for current services 740,325 740,325 1 Other 7,500,000 6,000,000 (6,000,000) Total Revenues 10,038,300 8,538,300 3,184,902 (5,353,398) EXPENDITURES: Current: General government 803,506 1,272,255 1,063,325 208,930 Pass - through obligations 822,000 822,000 507,394 314,606 Capital outlay and redevelopment projects 7,996,250 7,996,250 7,916,699 79,551 Debt service: Interest and fiscal charges 199,509 (199,509) Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 9,621,756 10,090,505 9,686,927 403,578 416,544 (1,552,205) (6,502,025) (4,949,820) OTHER FINANCING SOURCES (USES) Transfers to the City of Alameda (304,734) (304,100) (310,332) (6,232) I p Sale of capital asset p 6,414,966 6,414,966 o Total other financing sources (uses) . (304,734) (304,100) 6,104,634 6,408,734 EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES $111,810 ($1,856,305) (397,391) $1,458,914 r r Beginning fund balance 1,447,223 i Ending fund balance $1,049,832 f b See accompanying notes to financial statements rr ii 1r L 29 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA BUSINESS AND WATERFRONT IMPROVEMENT PROJECT AREA LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES: Incremental Property Taxes $632,000 $632,000 $610,925 ($21,075) Other taxes 202,696 202,696 Use of money and property 11,300 11,300 (14,938) (26,238) Total Revenues 643,300 643,300 798,683 155,383 EXPENDITURES: Current: General govemment 441,248 1,564,885 1,023,807 541,078 Pass - through obligations 252,800 202,000 244,370 (42,370) Housing development costs 33,126 19,732 4,864 14,868 Capital outlay and redevelopment projects 287,625 2,730 1,601 1,129 Total Expenditures 1,014,799 1,789,347 1,274,642 514,705 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (371,499) (1,146,047) (475,959) 670,088 OTHER FINANCING SOURCES (USES) Transfers (out) (79,884) (79,884) Transfer from the City of Alameda 335,364 335,364 Transfers to the City of Alameda (21,579) (946,627) _ (878,744) 67,883 Total other financing sources (uses) (21,579) (946,627) (623,264) 323,363 EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES ($393,078) ($2,092,674) (1,099,223) $993,451 Beginning fund balance 2,564,708 Ending fund balance $1,465,485 See accompanying notes to financial statements 30 l 11`Ik 1 I 1 I I 1 1 1. a� I d 1 T err it REVENUES: Taxes Total Revenues COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA ALAMEDA POINT IMPROVEMENT PROJECT COMMUNITY IMPROVEMENT SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) $177,711 $177,711 $323,419 $145,708 177,711 177,711 323,419 145,708 EXPENDITURES: Current: General govemment 377,193 409,968 322,580 87,388 Pass- through obligations 44,428 44,428 62,413 (17,985) Capital outlay 2,520 2,520 1,800 720 Debt service: Interest and fiscal charges 94,991 94,991 75,772 19,219 Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers to the City of Alameda Total other financing sources (uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Beginning fund balance (deficit) Ending fund balance (deficit) 519,132 551,907 462,565 (341,421) (374,196) (139,146 89,342 235,050 (157,819) (157,819) (164,052) (6,233) (157,819) (157,819) (164,052) (6,233) ($499,240) ($532,015) (303,198) $228,817 (1,122,777) ($1,425,975) See accompanying notes to financial statements 31 COMMUNITY IMPROVEMENT COMMISSION OF CITY OF ALAMEDA ALAMEDA POINT IMPROVEMENT PROJECT LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES: q 1 dI Incremental Property Taxes Total Revenues $44,428 44,428 EXPENDITURES: Current: General government 111,547 Debt service: Interest and fiscal charges 7,121 Total Expenditures 118,668 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES Beginning fund balance $44,428 44,428 87,583 87,583 $80,853 $36,425 80,853 36,425 48,633 38,950 48,633 38,950 ($74,240) ($43,155) 32,220 $75,375 174,300 ; 1 Ending fund balance $206,520 See accompanying notes to financial statements 32 1.1 1� ii NOTE 1- BACKGROUND AND PROJECT AREAS I T i ti r COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements A. General The Community Improvement Commission of the City of Alameda, California, was established under the provisions of the Community Redevelopment Law to assist in the economic revitalization of areas located in the City of Alameda, which are determined to be in a blighted condition. The City Council sits as the Governing Board of the Commission, which is a component unit of the City and is accounted for in separate funds established by the City. Under a 1983 Plan for the West End Community Improvement Project Area (the WECIP Plan), the Commission can incur a maximum indebtedness of $50 million and may spend a maximum of $125 million in tax increments until 2033. Under a 1991 Community Improvement Plan for the Business and Waterfront Improvement Project Area (the BWIP Plan), the Commission can incur a maximum indebtedness of $160 million and may spend a maximum of $566 million in tax increments until 2041. Under a 1998 plan, the Alameda Point Improvement Project Area (the APIP Plan), the Commission can incur a maximum indebtedness of $780 million through 2018. The Commission's primary source of funds, other than advances from the City and bond proceeds, comes from incremental property taxes, which are allocated to the Commission in the following manner: a. The assessed valuation of all property within a Project Area is frozen on the date of adoption of the Plan. b. Property taxes related to any incremental increase in assessed values after the adoption of the Plan are allocated to the Commission; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other taxing authorities receiving taxes from the Project Area. The Commission has no power to levy and collect taxes and any legislative property tax reduction would lower the amount of tax revenues that would otherwise be available to pay the principal and interest on bonds or loans. Conversely, any increase in the tax rate or assessed valuation or any I elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest. ?� r ii f1 iL The Commission functions as an independent entity. The policies are determined by members of the City Council in their separate capacity as board members of the Commission. All staff work is performed by the officials and staff of the City or by consultants. B. Project Areas West End Community Improvement Project In July 1983 the City Council approved the WECIP Plan Project Area, which is located adjacent to and south of the Oakland Estuary and east of Webster Street and the Webster Street Tube. The Project Area is an irregularly shaped area of approximately 256 acres of public and private land, divided into two parts separated by Constitution Way. The larger of the two parts consists of the 206 acre Alameda Marina Village Assessment District. 33 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 1- BACKGROUND AND PROJECT AREAS (Continued) The Commission has an agreement extending through 2014 under which it refunds a portion of Alameda Marina Village Assessment District incremental property taxes to the Alameda Marina Village property owners as a partial offset of their assessment liability. These refunds have been reported as expenditures in the West End Community Improvement Project Area Special Revenue Fund and amounted to $2,477,193 for fiscal year 2004. The assessed valuation of real property in the West End Community Improvement Project Area was $447,704,372 at June 30, 2004. Business and Waterfront Improvement Project In 1991 the Commission approved the Community Improvement Plan for the BWIP Project Area, which is an irregularly shaped area of approximately 756 acres of public and private land. As part of the Commission Improvement Plan adoption, the Commission entered into agreements with various taxing entities, which require the Commission to pass through portions of Project Area incremental property taxes to each taxing entity. In certain cases the Commission retains these pass through payments until certain projects have been completed. Payments under these pass through agreements amounted to $751,764 for fiscal year 2004. At June 30, 2004 the Commission held $1,944,212 representing funds held on demand in deposit accounts on behalf of the taxing entities. The assessed valuation of real property in the Business and Waterfront Improvement Project Area was $583,287,118 at June 30, 2004. Alameda Point Improvement Project In 1998, the Commission adopted the Community Improvement Plan for the Alameda Point Improvement Project (APIP), approximately 2,688 acres of land and water comprised of the former Alameda Naval Air Station and a portion of the Fleet Industrial Supply Center (FISC). The APIP was created after fundamental changes in state law, Assembly Bill 1290 changed the financing structure of redevelopment areas by eliminating negotiated pass - through agreements on a case -by -case basis in favor of pass - throughs made based on a pre - determined, legislatively set formula for all redevelopment areas statewide. Payments under these pass through agreements amounted to $62,413 through June 30, 2004. The assessed valuation of real property in APIP was $37,419,734 at June 30, 2004. 34 • j 1 1 ij r1 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 1- BACKGROUND AND PROJECT AREAS (Continued) In March 2003 the Merger /Amendment Plans for BWIP and WECIP were approved. The changes allow the CIC additional legal and fmancial resources to better alleviate blight conditions and promote economic development in both areas. The revisions to each plan include an APIPBWIP boundary adjustment to consolidate the Catellus East Housing site, which was previously located in the APIP, into the BWIP. The fiscal merger of the WECIP and the BWIP was done to enable funds from the WECIP to be used in the BWIP, and the funds from the BWIP to be used in the WECIP, to alleviate blight. Also, the minor technical amendments like extending eminent domain authority and re- establishing it in BWIP and WECIP may assist the CIC in more effectively implementing its programs through site assemblage to alleviate adverse physical and economic conditions. Ultimately, both areas will become fiscally stronger and better able to eliminate blight. NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES A. Incremental Property Taxes Alameda County assesses properties and bills, collects, less 2% pass through payments (HSC 33676), if applicable to project area, and distributes property taxes to the Commission. The County remits the entire amount levied and handles all delinquencies, retaining interest and penalties. Secured and unsecured property taxes are levied on January 1 of the preceding fiscal year. Secured property tax is due in two installments, on November 1 and March 1, and becomes a lien on . those dates. It becomes delinquent on December 10 and April 10, respectively. Unsecured property tax is due on July 1, and becomes delinquent on August 31. The term "unsecured" refers to taxes on personal property other than real estate, land and buildings. These taxes are secured by liens on the property being taxed. Property tax revenues are recognized by the Commission in the fiscal year they are assessed provided they become available as defined above. B. Basis of Presentation The Commission's Basic Component Unit financial Statements are prepared in conformity with accounting principles generally accepted in the United States of America. The Government Accounting Standards Board is the acknowledged standard setting body for establishing accounting and financial reporting standards followed by governmental entities in the U.S.A. These Standards require that the financial statements described below be presented. Commission -wide Statements: The Statement of Net Assets and the Statement of Activities include the financial activities of the overall Commission government. Eliminations have been made to minimize the double counting of internal activities. 35 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) The Statement of Activities presents a comparison between direct expenses and program revenues for each function of the Commission's governmental activities. Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Program revenues include (a) charges paid by the recipients of goods or services offered by the programs, (b) grants and contributions that are restricted to meeting the operational needs of a particular program and (c) fees, grants and contributions that are restricted to financing the acquisition or construction of capital assets. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. Fund Financial Statements: The fund financial statements provide information about the Commission's funds. The emphasis of fund financial statements is on major individual funds, each of which is displayed in a separate column. The Commission considers all its funds to be major funds C. Major Funds GASB Statement 34 defines major funds and requires that the Commission's major funds be identified and presented separately in the fund financial statements. All other funds, called non - major funds, are combined and reported in a single column, regardless of their fund -type. Major funds are defined as funds that have either assets, liabilities, revenues or expenditures /expenses equal to ten percent of their fund -type total and five percent of the grand total. The Commission reported the following major governmental funds in the accompanying financial statements: WEST END COMMUNITY IMPROVEMENT PROJECT AREA SPECIAL REVENUE FUND This fund accounts for the tax increment proceeds and associated redevelopment project costs for the West End Community Improvement Project Area. WEST END COMMUNITY IMPROVEMENT PROJECT AREA LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND This fund accounts for the required twenty percent low and moderate income housing set aside from the tax increment proceeds generated from the West End Community Improvement Project Area and related expenditures. BUSINESS WATERFRONT IMPROVEMENT PROJECT AREA SPECIAL REVENUE FUND This fund accounts for the tax increment proceeds and associated redevelopment project costs for the Business and Waterfront Improvement Project Area. 36 i' Li COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) BUSINESS WATERFRONT IMPROVEMENT PROJECT AREA LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND This fund accounts for the required twenty percent low and moderate housing set aside from the tax increment proceeds generated from the Business and Waterfront Improvement Project Area and related expenditures. ALAMEDA POINT COMMUNITY IMPROVEMENT PROJECT AREA SPECIAL REVENUE FUND This fund accounts for the associated redevelopment project costs for the proposed Alameda Point Improvement Project Area. ALAMEDA POINT COMMUNITY IMPROVEMENT PROJECT AREA LOW AND MODERATE INCOME HOUSING SPECIAL REVENUE FUND This fund accounts for the required twenty percent low and moderate housing set aside from the tax increment proceeds generated from the Alameda Point Improvement Project Area and related expenditures. COMMUNITY IMPROVEMENT COMMISSION TAX ALLOCATION BONDS DEBT SERVICE FUND These bonds were issued March 14, 2002 to repay a loan from the City to the Community Improvement Commission related to the Commission's Business and Waterfront Improvement Project. The bonds are payable from tax increment revenues receivable by the Commission with respect to the Project Area. COMMUNITY IMPROVEMENT COMMISSION SUBORDINATE TAX ALLOCATION BONDS DEBT SERVICE FUND These bonds were issued on March 14, 2002 to finance various housing and other redevelopment purposes in accordance with the amended Community Improvement Plan for the Business and Waterfront Improvement Project. These Bonds are secured by a first pledge of and lien on all of the tax increment revenues except for any parity obligations. COMMUNITY FACILITIES DISTRICT SPECIAL TAX BONDS DEBT SERVICE FUND These bonds were issued on March 14, 2002 to finance demolition work and infrastructure improvements necessary for development to occur within and in the vicinity of the District, and to fund administrative expense fund for the District. The Bonds are secured by a CIC Pledge Agreement and a first pledge of and lien on the special tax revenues of the District. 37 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) 2003 TAX ALLOCATION SPECIAL TAX BONDS DEBT SERVICE FUND The 2003 CIC Tax Allocation Refunding Bonds were issued in October 2003 to refund the CIC BWIP Tax Allocation Bonds 2002, Series A and the Alameda Community Facilities District No.4 Special Tax Bonds, Series 2002 -A. These Bonds are secured by a first pledge of and lien on all of the tax increment revenues generated in the project area except for any parity obligations. 2003 CIC SUBORDINATE TAX ALLOCATION BOND DEBT SERVICE FUND The 2003 CIC Subordinate Tax Allocation Bonds were issued December 2003 to finance certain development projects, repays an interfund loan from the City, and fulfill certain obligations per a Owner's Participation Agreement. These Bonds are secured by a first pledge of and lien on all of the tax increment revenues generated in the project area except for any parity obligations. D. Basis ofAccounting The commission -wide financial statements are reported using the economic resources measurement focus and the full accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The Commission considers all revenues reported in the governmental funds to be available if the revenues are collected within forty days after year -end. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on general long -term debt, claims and judgments, and compensated absences, which are recognized as expenditures to the extent they have matured. Governmental capital asset acquisitions are reported as expenditures in governmental funds. Proceeds of governmental long -term debt and acquisitions under capital leases are reported as other financing sources. Those revenues susceptible to accrual are incremental property taxes and interest income. Non - exchange transactions, in which the Commission gives or receives value without directly receiving or giving equal value in exchange, include taxes, grants, entitlements, and donations. On the accrual basis, revenue from taxes is recognized in the fiscal year for which the taxes are levied or assessed. Revenue from grants, entitlements, and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied. The Commission may fund programs with a combination of cost - reimbursement grants, categorical block grants, and general revenues. Thus, both restricted and unrestricted net assets may be available to finance program expenditures. The Commission's policy is to first apply restricted grant resources to such programs, followed by general revenues if necessary. Certain indirect costs are included in program expenses reported for individual functions and activities. 38 11 I1 NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) I COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements E. Budgets and Budgetary Accounting The Commission annually adopts a budget for its special revenue funds to be effective July 1 for the ensuing fiscal year. From the effective date of the budget, which is adopted and controlled at the fund level, the amounts stated therein as proposed expenditures become appropriations. The Commission may amend the budget during the fiscal year. The Commission's Executive Director is authorized to transfer budgeted amounts within the fund; however, any revisions that alter the total expenditures must be approved by the Commission. All appropriations lapse at year end. The annual budget is adopted on a basis consistent with generally accepted accounting principles in the United States of America. NOTE 3 - CASH AND INVESTMENTS Investments are carried at fair value and are categorized as follows at June 30, 2004: US Treasury Notes (Category 1) Pooled Investments (Non- categorized): Investment Contracts Mutual Funds (government securities) City of Alameda's Pooled Investment Fund Total Cash and Investments Cash and Investments Available for Operations Restricted Total $1,003,209 $1,003,209 41,076,371 1,291,969 $7,670,624 1,534 $7,670,624 41,076,371 1,291,969 7,672,158 $43,373,083 $51,043,707 The Commission's cash, except cash with fiscal agents, is included in a City-wide cash and investments pool, the details of which are presented in the City's basic financial statements. The City's investment policy and the California Government Code permit investments in the following: Securities issued by the U.S. Government or an agency of the U.S. Government, mortgage- backed securities, commercial paper, banker's acceptances, medium term notes issued by U.S. corporations, mutual funds invested in U.S. Government securities, certificates of deposit, municipal bonds issued by the City or any of its component units and the State Treasurer's investment pool (Local Agency Investment Fund). As of June 30, 2004 the City's portfolio was composed primarily of investments in securities issued by the U.S. Government and its agencies and the State of California Local Agency Investment Fund (LAIF). 39 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 3 - CASH AND INVESTMENTS (Continued) The City is a voluntary participant in the LAIF that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The City reports its investment in LAIF at the fair value amount provided by LA1F. The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in LAIF's investment portfolio are United States Treasury and agencies of the U.S. government Bills and Notes, bankers' acceptances, bank notes, certificates of deposits, commercial paper, and time deposits, collateralized mortgage obligations, mortgage - backed securities, other asset - backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government- sponsored enterprises, and corporations. Additional information regarding the City' cash and investments can be found in the City's June 30, 2004 Comprehensive Annual Financial Report. NOTE 4 — LOANS RECEIVABLE A. Housing Rehabilitation and Affordable Housing Loans The City engages in programs designed to encourage construction or improvement in low -to- moderate income housing or other projects. Under these programs, grants or loans are provided under favorable terms to home - owners or developers who agree to spend these funds in accordance with the City's terms. Some of these loans may be forgiven at the completion of the loan term if all the stipulated conditions are met. Other loans and notes are expected to be repaid in full. The balance of these loans has been offset by deferred revenue, as they are not expected to be repaid during the coming fiscal year. The balance of the loans receivable arising from these programs at June 30, 2004 was $115,000. B. Alameda Development Corporation During the year ended June 30, 2000, the Community Improvement Commission entered into an agreement with the Alameda Development Corporation, a non - profit corporation, to loan the corporation funds to be used to develop housing units for persons with very low and low annual incomes. The loan is secured by a deed of trust and bears interest at 5% for 59 years. The loan will be forgiven at the end of the term of the agreement if all conditions of the agreement are met. The balance of this loan has been offset by deferred revenue as it is not expected to be repaid during the coming fiscal year. As of June 30, 2004, the balance of the loan was $552,200. C. Affordable Housing Project The Redevelopment Agency entered into a Participation Agreement with Resources for Community Development (Developer) to develop 52 Units of Affordable Rental Housing. Under the terms of the Participation Agreement, the Redevelopment Agency will provide $2,015,000 of housing funds for construction costs of which $1.2 million is a non - recourse deferred loan and $815,000 will be made available in the form of short-term financing. In addition, the City pledged $400,000 of HOME funds for a portion of the pre - development cost and developer fees. As of June 30, 2004, the Redevelopment Agency had loaned $1,000,000 to the Developer. 40 NOTE 5 — INTERFUND ADVANCES 1 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements The City has advanced $1,258,995 to the Alameda Point Community Improvement Project Area Special Revenue Fund. The above advances are to be repaid in future years from the proceeds of incremental property taxes as funds become available. These advances bear interest at 6% for fiscal year 2004. The West End Community Improvement Project Area Special Revenue Fund advanced $135,410 to the Alameda Point Community Improvement Project Area Special Revenue Fund. The advance bears no interest and will be repaid once the Alameda Point property is conveyed to the developer. NOTE 6 — INTERFUND TRANSFERS TO AND FROM THE CITY A. Transfers Between Funds With Board approval, resources may be transferred from one fund to another. The purpose of the majority of transfers is to reimburse a fund which has made an expenditure on behalf of another fund. Transfers between funds during the fiscal year ended June 30, 2004 were as follows: Fund Receiving Transfers 2003 Community Improvement Commission Tax Allocation Bond West End Community Improvement Project Area Special Revenue Fund Community Improvement Commission Tax Allocation Bond Community Facility District Special Tax Bonds 2003 Tax Allocation Special Tax Bonds The reasons for these transfers are set forth below: (A) To fund debt service (B) Recurring transfers Fund Making Transfer West End Community Improvement Project Area Special Revenue Fund 2003 Community Improvement Commission Tax Allocation Bond Business Waterfront Improvement Project Area Special Revenue Fund Community Facility District Special Tax Bonds Community Improvement Commission Subordinate Bonds Business Waterfront Improvement Project Area Special Revenue Fund Community Improvement Commission Tax Allocation Bond Community Facility District Special Tax Bonds 41 Amount Transferred $546,661 (A) 140,011 (A) 67,883 (B) 220,596 (A) 165,773 (A) 12,001 (B) 465,964 (A) 611,002 (A) $2,229,891 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 6 — INTERFUND TRANSFERS (Continued) B. Transfers To and From the City During the year ended June 30, 2004 the Commission made cash transfers of $2,137,779 to reimburse the City for capital expenditures for infrastructure improvements and its prorata share of operating expenditures incurred on behalf of the Commission, as determined by the City's approved Cost Allocation Plan. The Commission received a cash transfer of $165,773 from the City's Capital Improvement Fund for the excess funds remaining in the CIC Tax Allocation Refunding Bond Project Fund. The City's Affordable Housing Special Revenue Fund transferred $335,364 to the Business and Waterfront Improvement Project Area Low and Moderate Income Housing Special Revenue Fund to transfer in -lieu developer fees. NOTE 7 - LOW AND MODERATE INCOME HOUSING GRANTS From 1985 through 1989, the Commission expended $1,114,065 in low and moderate income housing grants. These grants allow low and moderate income homeowners to acquire property at an affordable cost. Repayment of the grant is not required provided the homeowner maintains the residence until 2023, or the homeowner sells the property to another buyer who qualifies under low and moderate income rules, in which case the grant is transferred to the new buyer. The Commission did not record these grants as receivables because management believes repayment of the grants is unlikely. NOTE 8 - CAPITAL ASSETS All capital assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Contributed capital assets are valued at their estimated fair market value on the date contributed. GASB Statement 34 requires that all capital assets with limited useful lives be depreciated over their estimated useful lives. Alternatively, the "modified approach" may be used for certain capital assets. Depreciation is not provided under this approach, but all expenditures on these assets are expensed, unless they are additions or improvements. The purpose of depreciation is to spread the cost of capital assets equitably among all users over the life of these assets. The amount charged to depreciation expense each year represents that year's pro rata share of the cost of capital assets. Depreciation is provided using the straight line method which means the cost of the asset is divided by its expected useful life in years and the result is charged to expense each year until the asset is fully depreciated. Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred during the construction phase is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. 42 NOTE 9 — LONG- TERM DEBT I COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 8 - CAPITAL ASSETS (Continued) A. Capital Asset Additions and Retirements Capital assets at June 30 comprise: Balance at Balance at June 30, 2003 Additions Retirements June 30, 2004 Governmental activities Capital assets not being depreciated: Construction in progress $3,687,879 $3,687,879 Capital assets, being depreciated: 6,2391 $6,239,175 Buildings Total capital assets B. Capital Asset Contributions $9,927,054 $6,239,175 $3,687,879 Some capital assets may be acquired using federal and State grant funds, or they may be contributed by developers or other governments. GASB Statement 34 requires that these contributions be accounted for as revenues at the time the capital assets are contributed. The Commission's long -term debt issues and transactions were as follows: Balance Balance Current June 30, 2003 Additions Retirements June 30, 2004 Portion 1992 Revenue Bonds, 5.80 -6.80% $1,985,000 $95,000 $1,890,000 $105,000 2002 Revenue Bonds, variable rate 15,220,000 15,220,000 2002 Series A &B Subordinate Tax 530,000 Allocation Bonds, 6.05 % -7.75% 4,640,000 4,640,000 2003 Tax Allocation Refunding Series C &D, 2.00 % - 6.625% $18,535,000 18,535,000 2003 Tax Allocation Bonds, Series A2 & B, 2.00 % -5.85% 46,595,000 46,595,000 15,000 Total $21,845,000 65,130,000 $15,315,000 $71,660,000 $650,000 A. 1992 Revenue Bonds On April 1, 1992, the Alameda Public Financing Authority issued $2,740,000 original principal amount of 1992 Revenue Bonds. The proceeds from the sale of the Bonds were used to refund the West End Improvement Project 1985 Tax Allocation Bonds. Commission tax increment revenue is pledged for the repayment of these bonds. Principal and interest are payable semi - annually each April 1 and October 1 through 2016. 43 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 9 — LONG-TERM DEBT (Continued) As required by the indenture agreement the Commission has a stand -by letter of credit with Wells Fargo Bank, dated July 26, 2001 in the amount of $245,640, renewable on an annual basis. The letter of credit expiring July 25, 2002, was renewed for another three years, expiring July 25, 2005, and is to be used in the event incremental tax revenues are not sufficient to cover annual debt service payments. B. 2002 Financing Authority Variable Rate Revenue Bonds On March 13, 2002, the Financing Authority issued Revenue Bonds in the original principal amount of $15,220,000 at a variable rate of interest calculated weekly up to a maximum interest rate of 12 %. The proceeds from the bonds are being used to purchase the 2002 Community Improvement Commission Tax Allocation Bonds and the 2002 Community Facilities District #4 Bonds. Repayment of these Bonds are from payments on the 2002 Community Improvement Commission Tax Allocation Bonds and the 2002 Community Facilities District #4 Bonds. Principal and interest are payable semi - annually each February 1 and August 1 through February of 2032. As of June 30, 2004, these bonds were refunded with the proceeds of the Community Improvement Commission Tax Allocation Bonds, Series C and D. The Community Improvement Commission of the City of Alameda, Business and Waterfront Improvement Project Tax Allocation Bonds, 2002 Series A, in the amount of $5,220,000, were issued on March 14, 2002. The proceeds from the sale of these bonds were used to finance various housing and other redevelopment purposes in accordance with the amended Community Improvement Plan for the Business and Waterfront Improvement Project. These Bonds were secured by a first pledge of and lien on all of the tax increment revenues except for any parity obligations. The City of Alameda Community Facilities District No, 4 Special Tax Bonds, Series 2002 -A, in the amount of $10,000,000, were issued on March 14, 2002. The proceeds from the sale of these bonds were used to finance demolition work and infrastructure improvements necessary for development to occur within and in the vicinity of the District. The Bonds were secured by a CIC Pledge Agreement. Under the CIC Pledge Agreement, the Community Improvement Commission has agreed to remit Tax Increment Revenues to the fiscal agency in time and amount necessary to pay the debt service due on the District's Bonds. These Bonds were also secured by a first pledge of and lien on the special tax revenues of the District. At June 30, 2004, 2002 Financing Authority Variable Rate Revenue Bonds outstanding in the amount of $15,220,000 are considered defeased. The refunding resulted in an overall debt service savings of $1,444,492. The net present value of the debt securities savings is called an economic gain and amounted to $1,181,624. C. 2002 Subordinate Taxable Tax Allocation Bonds, Series A & B On March 14, 2002, the Community Improvement Commission issued Tax Allocation Bonds in the principal amount of $4,640,000. The proceeds were used to repay a loan from the City to the Community Improvement Commission related to the Commission's Business and Waterfront Improvement Project. The bonds are payable from tax increment revenues receivable by the Commission. Principal and Interest are payable semi - annually on February 1 and August 1 through February 2012. 44 1 1P 1f I NOTE 9 — LONG -TERM DEBT (Continued) 1 rT COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements D. 2003 Community Improvement Commission Tax Allocation Bonds On December 1, 2003, the Community Improvement Commission issued Series 2003 Al and A2 Tax Allocation Bonds in the amount of $37,390,000 and Series 2003 B Subordinated Tax Allocation Bonds in the amount of $9,205,000 for a total original principal amount of $46,595,000, for the Commission's merged improvement areas. The proceeds are to fmance certain redevelopment projects, to repay the City a loan of $2,200,000 for the project area and to fmance $12,200,000 of demolition cost incurred in the project area. The Series 2003 Al and A2 are secured by a pledge of certain tax increment revenues for the Commission's Merged Project Area. The Series 2003 B are secured by a subordinate pledge of tax revenues. Interest is payable semiannually on March 1 and September 1 through 2033. Principal is payable annually on March 1 commencing in 2006. E. 2003 Community Improvement Commission Tax Allocation Refunding Bonds On October 1, 2003, the Community Improvement Commission issued Tax Allocation Refunding Bonds related to the Business and Waterfront Improvement Area in the original principal amount of $18,535,000, with Series 2003 C issued in the amount of $17,510,000 and Series 2003 D in the amount of $1,025.000. The proceeds were used to refund the Community Improvement Commission of the City of Alameda, Business and Waterfront Improvement Project Tax Allocation Bonds 2002 Series A and the City of Alameda Community Facilities District Number 4 Special Tax Bonds, Series 2002 -A. The Bonds are payable from tax increment revenues receivable by the Commission with respect to the Project Area. Principal is payable annually on February 1 with interest payable semi- annually on February 1 and August 1 through February 2032. F. Debt Service Requirements Annual debt service requirements for the Commission's long -term debt are shown below: Governmental Activities For the Year Ending June 30 Principal Interest 2005 $650,000 $7,866,469 2006 640,000 7,794,822 2007 805,000 7,743,060 2008 1,130,000 7,662,210 2009 1,240,000 7,538,370 2010 -2014 8,145,000 35,251,962 2015 -2019 10,330,000 30,664,256 2020 -2024 13,150,000 24,723,892 2025 -2029 17,610,000 16,430,132 2030 -2034 17,960,000 5,211,904 Total $71,660,000 $150,887,077 45 NOTE 10 — DEVELOPMENT AGREEMENT 1 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 9 — LONG -TERM DEBT (Continued) G. Defeased Debt In 2004 City defeased its Business and Waterfront Improvement Project Tax Allocation Bonds, 2002 Series A and Community Facilities District No, 4 Special Tax Bonds, Series 2002 -A by establishing an irrevocable trust to provide for all future debt service payments. As of June 30, 2004 the remaining balance of the defeased debt was $15,220,000. A. Catellus Development Project On May 31, 2000, the Commission entered into an agreement with Catellus Development Corporation to develop a former military site with a 500 -unit residential project and a business park. As part of the conditions of approval, the developer of the Project is required to provide at least 15% of the total number of residences as on -site affordable housing. As part of the Settlement Agreement between the City, Renewed Hope Housing Advocates and Are Ecology, an additional 62 units of affordable housing will be built on site. It is estimated that this project will generate approximately $28 million in net revenues from land sale proceeds, $20 million in future tax increment generated by the project, $5 million from various other sources and up to an estimated $19 million in including profit participation. At build -out, the assessed value projection for this project is $300 million. As part of the agreement the Commission and Catellus Development agreed to share the project predevelopment costs, which are estimated to be $72 million. B. Bridgeside Shopping Center Project In fiscal year 2004 the Commission entered into an agreement with Regency Realty Group, Inc. (Developer) to develop the Bridgeside Shopping Center Project into a new shopping center with 96,510 square feet of retail space and 9,000 square feet of office space. In addition, as part of the Project, the Developer will construct a gas station and a car wash. Under this agreement, the Developer must expend construction cost of no less than $10,000,000. As part of the agreement, the Developer purchased the shopping center from the Commission. The Developer reimbursed the Commission for $170,000 of expenses incurred for the acquisition of the project site. In return, the Commission is to reimburse the Developer up to $1,000,000 for certain acquisition costs in excess of $7,000,000. To secure the Developer's obligation, the Developer provided the Commission with a letter of credit of $1,750,000. 46 l I } ii rr I iy f i.6 L COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 11— FLEET INDUSTRIAL SUPPLY CENTER (FISC) A. Background The Alameda Naval Air Station closed in April 1997 and the Fleet Industrial Supply Center, Alameda Facility /Anex (FISC) facility closed in September of 1998. Following the announcement of the proposed transfer of the property from the US Navy to the City of Alameda, the City initiated a reuse ; planning process specific to NAS Alameda and FISC. The Commission formally requested competitive proposals from Bay Area developers for the reuse and redevelopment of the FISC Facility. During the proposal process, the Commission invited competing developers to submit an East Housing component to their proposals. In February of 1998, after considering each of the development proposals submitted, the City entered into exclusive negotiations with Catellus Development with the intent that they serve as the master developer for the FISC Facility and the East Housing Area of NAS Alameda. The Commission considered action on a Disposition and Development Agreement that established transfer terms of former Navy property from the Community to Catellus Development. The property is located in the Business and Waterfront Improvement Project Area. Before this occurred, the property had to be transferred from the US Navy to the Alameda Reuse and Redevelopment Authority, the City of Alameda and then subsequently to the Commission through the base disposal process. In consideration for transfer of the properties, Catellus Development will redevelop the currently abandoned military installation in conformance with a master land use plan, construct a new residential community and business park with common areas and amenities, provide improved access, public open space, parking, and internal circulation on the site. The project will also offer 62 of its total units as affordable housing. B. Description of the Parcel The parcels that the Commission intends to transfer consist of the FISC and the East Housing portion of NAS Alameda. Approximately 28 acres in East Housing have already been transferred to Catellus. The property is bounded by Main Street to the West, Webster Street to the East, the Oakland Inner Harbor to the North and Atlantic Avenue to the South. The total property is approximately 215 acres formerly used by the US Navy, of which 70 acres are in East Housing and 145 acres are in the FISC. The properties are located in the proximity of the intersection of Tinker Avenue and Fifth Street adjacent to the College of Alameda, in West Alameda. The FISC and East Housing Properties include former military housing complexes, warehouses and other former military structures. C. Quitclaim Deed and Environmental Restrictions On July 17, 2000, the United States of America acting by and through the Department of the Navy conveyed approximately one hundred and forty seven acres of property comprising the FISC to the City of Alameda. The Naval property was closed pursuant to the Defense Base Closure and Realignment Act of 1990 and was no longer required for military purposes. 47 NOTE 11— FLEET INDUSTRIAL SUPPLY CENTER (FISC) (Continued) 1 COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit. Financial Statements Pursuant to the terms of the quitclaim deed, the City of Alameda agreed to accept conveyance of the property subject to all covenants, conditions, restrictions, easements, rights -of -way, reservations, rights, agreements and encumbrances of record. The property includes buildings and structures that, due to their age, are presumed to contain lead based paint and asbestos or ACM. In addition hazardous substances were stored for one year or more, and are known to have been released or disposed of on the property. All costs affiliated with the clean-up of this property are the legal responsibility of the Commission and these costs were included in the demolition/remediation process, but tracked separately for accounting purposes. However the Commission may be able to recoup some of these clean-up expenses from its environmental insurance policy. The participation by the Commission in future revenues enables the Commission potentially to generate an ongoing stream of funds necessary to assure that other public improvements needed to serve the community are completed, and to assure that the goals of redevelopment are achieved. D. Estimated Fair Market Value of FISC In May of 2000, Economic and Planning Systems, Inc. performed a valuation and review of FISC/East Housing Land for the Commission. EPS determined that because of the size and unique regulatory conditions of a former military base, it is extremely difficult to determine the fair market value of this underutilized property. In an effort to establish a market value, the City hired an independent appraiser to review the property, based on an analysis of comparable prices for similar types of land uses in the vicinity. Based on the appraiser's analysis, the current discounted market value for the project is $34.5 million. The appraiser's estimate is based on the prospective condition of the property after demolition and infrastructure improvements are completed and assumes development entitlements are granted. The methodology analyzes a market based phased development scenario and utilizes component values of approximately $75,000 per lot for the residential neighborhood and an average of approximately $12.50 per square foot for the business park neighborhood. The improved land value is projected to be realized over a ten -year- period consistent with the likely sale of improved land based on anticipated average absorption rates for homes and commercial space. The revenues are discounted to arrive at a net present value estimated to equal $34.5 million for the property with entitlements, demolition complete and backbone infrastructure in place. The costs of demolition and infrastructure are substantial, and consequently, the value of the land in its "as -is ", unimproved condition without government subsidy is minimal by comparison to the total "at risk" investments required to improve the property. Without Commission participation and funding of infrastructure through sales proceeds and tax increment, the redevelopment of the property by a private developer and the provision of public services and facilities may not otherwise occur in a timely manner, thus justifying Commission participation to assure that private development occurs. The requirements imposed by the Commission assure that the property is developed and deficiencies corrected. The participation by the Commission in future revenues enables the Commission potentially to generate an ongoing stream of funds necessary to assure that other public improvements needed to serve the community are completed, and to assure that the goals of redevelopment are achieved. 48 Ti 1t '1 ii COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA Basic Component Unit Financial Statements NOTE 12 — NET ASSETS AND FUND BALANCE (DEFICIT) A. Net Assets Net Assets is the excess of all the Commission's assets over all its liabilities, regardless of fund. Net Assets are divided into two captions which apply only to Net Assets, determined at the Government -wide level, and are described below: Restricted describes the portion of Net Assets which is restricted as to use by the terms and conditions of agreements with outside parties, governmental regulations, laws, or other restrictions which the Agency cannot unilaterally alter. These principally include debt service requirements and redevelopment funds restricted to low and moderate income purposes. Unrestricted describes the portion of Net Assets which is not restricted to use. B. Fund Balance Fund balance consists of reserved and unreserved amounts. Reserved fund balance represents that portion of a fund balance which has been appropriated for expenditure or is legally segregated for a specific future use. The remaining portion is unreserved. C. Fund Deficits The Alameda Point Improvement Project Area Community Improvement Special Revenue Fund has a fund deficit in the amount of $1,425,975 at June 30, 2004. NOTE 13 - RISK MANAGEMENT The City and Commission participate in public entity risk pools which provide coverage against liability and workers' compensation claims. Coverage and terms are discussed in the City's Comprehensive Annual Financial Report at Note 10. NOTE 14 - COMMITMENTS AND CONTINGENCIES On January 18, 1989, the Commission and the Housing Authority of the City of Alameda entered into an agreement to provide affordable housing through the Independence Plaza development. Under the agreement, the Commission agreed to provide construction funding, a rental subsidy and a subsidy of the pro -rata share of the operating deficit to the Housing Authority. The agreement will end in July 2024. These rental subsidies have been reported in the West End Community Improvement Project Area Low and Moderate Income Housing Special Revenue Fund. The Commission is subject to litigation arising in the normal course of business. In the opinion of the Commission's Attorney there is no pending litigation, which is likely to have a material adverse effect on the financial position of the Commission. The Commission participates in Federal and State grant programs. These programs have been audited through the fiscal year ended June 30, 2004 by the Commission's independent accountants in accordance with the provisions of the federal Single Audit Act amendments of 1996 and applicable State requirements. No cost disallowances were proposed as a result of these audits; however, these programs are still subject to further examination by the grantors and the amount, if any, of expenditures which may be disallowed by the granting agencies cannot be determined at this time. The Commission expects such amounts, if any, to be immaterial. 49 This Page Left Intentionally Blank 1 1 1 11 1 MAZE odarEs ACCOUNTANCY CORPORATION 1931 San Miguel Drive - Suite 100 Walnut Creek, California 94596 (925) 930 -0902 • FAX (925) 930 -0135 E -Mail: maze@mazeassociates.com Website: www.mazeassociates.com REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board Members of the Community Improvement Commission of the City of Alameda Alameda, California We have audited the basic component unit financial statements of Alameda Community Improvement Commission as of and for the year ended June 30, 2004, and have issued our report thereon dated October 15, 2004. We conducted our audit in accordance with generally accepted auditing standards in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Commission's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Such provisions include those provisions of laws and regulations identified in the Guidelines for Compliance Audits of California Redevelopment Agencies, issued by the State Controller. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control over Financial Reporting In planning and performing our audit, we considered the Commission's internal control over fmancial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over fmancial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. However, we did communicate other matters to the Commission Board in our separate Memorandum on Internal Controls dated October 15, 2004. This report is intended for the information of the Commission Board, management and federal awarding agencies and pass - through entities. However, this report is a matter of public record and its distribution is not limited. October 15, 2004 A Professional Corporation 51 R Attachment . > oo } co � \ } } oz ( it � } � . }ca / / (510) 747 -4881 12 § 3 ƒ j \ / _ (510) 747-4801 \ k \ ; w W :O \ CO ) \ / / 0 k / 0. 2 k } Maze & Associates k d 0 » � / A 1931 San Miguel, Suite 100 2263 Santa Clara Avenue co 2 / e \ \ 7 \ (925) 930-0902 (510) 747-4861 d m «o. ,43 } sy » © — am»N<' } ( \ :mm :AY — . . . .. :_. ( :§E < 11E i ~ © ~ ®' • ` 7 : l5, 950 W. Mall Square Second Floor 94501 -7552 (510) 749-5800 *al k • ) G G § E 0 CV «y: ,CD Fiscal Year Indicate Only Those Achievements Completed During the Fiscal Year of this Report as a Direct Result of the Activities of the Redevelopment Agency. 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CO 0) 0) } 0 c) O O N 'f) Date Project Area was Established O Z Most Recent Date Project Area was Amended Did this Amendment Add New Territory? Most Recent Date Project Area was Merged Will this Project Area be Carried Forward to Next Year? Established Time Limit : c) O N O O Repayment of Indebtedness co O N Effectiveness of Plan New Indebtedness co co l() N Size of Project Area in Acres O m c co co (0 ¢ ` a m m ¢ a) ¢ ti 0 a) O a) 0 'o co _c ( O X N as c ` w m O. O c O c '- 0- O O p j — O C CO c O7 co ` N 0 O3 (p d (n N 'C O (0 a 0) c ¢ U u > CJ 0 0 a) c o o ° a c .. c .4? (0 (0 (0 a7 a) a J � J (1) O 2 0 2 O a) m a) ) (o v' co -c OS > 0 U Z U = a) W a a 0 P = Public 0 = Other C = Commercial R = Residential Please Provide a Brief Description of the Activities for this Project Area During the Reporting Year. "O c p c •0 O al 0 0) c0 a) N - c c .0 m a-a E 'oc oaoi3 CO o d 'c = a_ N V) U t o U y '> c a E a 0- Q ri p a7 O C Q ` EA a) L T •O 3 a) > U E N m a) al a) o of a a) a) n) a) TD E >'= E E Q o E o a>> cri o o • op o. o • - p Q c) U c Q E T a) cc N= 0 O Z Q) a) a m Q= o � .ac E o E 8 E:>_ L5 w o r O = _ = g _c 0 O 6_ as w O C)? > UR... O N cr [a 0 .-O) .00 O- cp E O n 0 c U Ec o_-c= ==mcn a) t a) N a) C U - (a O a>=4:1))-L'73.3-r° n a Q E a) a o - a aa- ° EQcc E = ra ) o 0 t -o0-ocO a'0 a m o a) o n aci O c c E w °) LC m m� To �a`oE �aEQ >aai3E 0 CD 0 a 0 m rx O a .'Cc. E ac) O m m - - .c E c¢v m o o E - v o ca)= m g�E0) IT, °i o E:-> E c oo E c al .N a3 V U E •O M E a) AL) m f0 D �m� o ,e/2 C c Q-C c> f6 y a) O O) Q O E m _ U od•5cQ E=occo m 0 C. W m c a o o a) C O— X N c" c g d > > £ a)> > a) a ■ c° 'o io a =o Q a) O c- m o v) U c d 6 c ` •6 Z E m TZ c 0 C N .- E co a ° U a) a .0 .c m - "cn a) CID a) u) 0 Co a Z ca m E O 3 m� cL =cD .L. a—) 2 c o m c .- �m p o- -aw'3Q m o .-§ -2 o 4,---; =Q =m s:` ova ma-2 )) _cm90 a)o mco c6 C En; n N= c > a) a) O n p w = E c o E 0 E .c0•EQ.Ea E c E O EA(.)(0 d �»° a -U c«c-- v m Q In c0 Q cn v a) C E Q P = Standard Project Area Report E co O) a) 2 de- d- U c O m d c m N CD a) 'O 0) m 0) 0 0 0 CL II 11 2 L = Low and Moderate Income Housing Fund 0 = Other Miscellaneous Funds or Programs O a) } Does the Plan Include Tax Increment Provisions? Q) rn tD Date Project Area was Established Most Recent Date Project Area was Amended Did this Amendment Add New Territory? M O N Most Recent Date Project Area was Merged Will this Project Area be Carried Forward to Next Year? Established Time Limit : r) 0 N O N Repayment of Indebtedness Effectiveness of Plan New Indebtedness co Size of Project Area in Acres O O O d U O 11 0 C 0 co co m Q m d < a°i U 2 Q G a) d N 3 'p O O O L X O x O co x c < ..c w O O C U c .-- a - .- C L a) o O U LL a) O O C = M O C (a U C C CO L-. O fa •O N ` = _ U U O = a) m m CO a a 10 C7 n CO a) ° m a ° a) a < 0 n CU 0 0 a0) .c - c c - o` a) co (6 ro L Q CC ° c ° = o a) ) co co N w C13 w CO .0 > a` c m c — U U = = a) W a) a) a IL 0 a C = Commercial R = Residential Please Provide a Brief Description of the Activities for this Project Area During the Reporting Year. co 0 § o co } / \ \ co 0 \ 0 = 3 { o / o } / CD m a = / ° c 44 ® 2 �k C. /\ f \R \@/ \§ ƒ &2 3 =emE� °� «) o][\ §\ �7 \ ) id co \\ o \ t° `,Ea_ _ §$ /» \ \)\ \N c\ / Ec \� �zzz =\ ®f� E \[ /\ -o CD / ® ■ \! a) ®)E)§2f§{ } � && • 2 E8Emc E =E «�� ® § °G \R±J e ee *° § \k 0.O 00 E / \ /\ // \ §\j�k�,\\ G W o $ §227 /r W'al { o«G§z ! /\$m / \�$2 j fQ�E @ 00,200 �>2 k§ ®K] ) } { /$f0\� ( \cr$oG m £6 0 /\±) / E) /\\ \ /j� // & ®73 / ®)m±) . f$ § \ /2)f\ / =w= (N= =o «f & \ \ \\.c §2\\\\}� / \� \ E) ©k\ ca. co x_9&2 ci e2Ea)a® ;f\%�f\t\�2 E.E@o§ c c §e :=ooW2§ =EE£6e = =0=�_c� :5= =-5 .o = =. 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Established Time Limit : CO 0 \ Repayment of Indebtedness \ Effectiveness of Plan New Indebtedness Size of Project Area in Acres Percentage of Land Vacant at the Inception of the Project Area Health and Safety Code Section 33320.1 } / } f y c /§ « ) . 3 \Co f 0 0 co ca 0 0) E \ I § Objectives of the Project Area as Set Forth in the Project Area Plan (Enter the Appropriate Code(s) in Sequence as Shown) I = Industrial C = Commercial P = Public 0 = Other R = Residential \` \a = c7 § tee (&} . 13 =t CO t— . fa`22 o- �c� / \f ~2 E o. ;n =— a o� Eo oo- moo® . \, =�o� £ /8 072 tea%)_ §2 = °Ea/ 0E \G &�\ [ §22k /]t2f) /k�)E a8 «» 6/� EEm2QoIE]mklfc3f& /§ o= _ x,— g6 >,E�f %� . ooa 22222 — 0+0[70- &§�» °= ow 7�o �z_m §i\ Q'''E �E&�)« 2]70-ƒ$0- /k\w E =:EE — _� ��£ o� E7m)a, CO 2�0- ±)® —,8 ego «]]g§33E /m2»— r— G =E =G*§/ me >, '- ,o— 0020 ; =0« =o al ) 3m6omm=;2$]'—eR%»c,_It- �E2 = @0°ora o °®— =�CU 2 {m —o4 0-£3 ,_,�eCO ,£enc�&ec=em�—ueg= Forwarded from Prior Year ? _ Enter Code for Type of Project Area Report A = Administrative Fund P = Standard Project Area Report E 2 03 0 - E _ _ ) \ § ƒ ; J Cr) \\ // 11 , 2 m 2 E % § 0 0 o ƒ ) E k c \ c) §73 § o } § J o \ Does the Plan Include Tax Increment Provisions? \ • / § Date Project Area was Established \ § Most Recent Date Project Area was Amended 0 z Did this Amendment Add New Territory? § § Most Recent Date Project Area was Merged Will this Project Area be Carried Forward to Next Year? Established Time Limit : / / Repayment of Indebtedness Effectiveness of Plan New Indebtedness \ _ Size of Project Area in Acres co § < < \ ] / 7 o E J £ y 7 x x \ k o k . o 6 a R . % @ R f R % / \ o \ \ 2 \ k § / § % ) G / c \ 0 R 3 j ) • D 5 \ A/ \ { } j 0_ o_ 'CB ..,4 .0 k Ts a) §f ) 0 fa 222§ a)0 /'* &_« o =&o §�&0 \ )otm m§,E2« < =k�� o \ \k\ \R \§ \f 2_ ®\ •\\\•2 - -<N . �_, \/� q /G {(CO =§csa x§�_o2- \22/ L.90 + ƒa) (00)0. E § =0c0=002ne =e20E Eo @_ coE]moE.Ea&o§»2=Ee2 /7 =92 — 2al sEc3£es =e�� -c oca) E g,E&E *0°f§k2k/f \t)§=[ \f9F5EE O =S> EoS) O " §��e -- t§a)- b •-E —\t o000 m= £sa. 2=SEe= ±=4EIa=e5eEae 0 Objectives of the Project Area as Set Forth in the Project Area Plan (Enter the Appropriate Code(s) in Sequence as Shown) I = Industrial C = Commercial P = Public 0 = Other R = Residential � « q § >- k L Alameda Point Improvement Project Area 0 Frozen Base Assessed Valuation «: 2: Increment Assessed Valuation / 0 2 Total Assessed Valuation � t � y k q Fiscal Year Business and Waterfront Improvement Project Area Project Area Name Frozen Base Assessed Valuation Increment Assessed Valuation Total Assessed Valuation \J Project Area Name Frozen Base Assessed Valuation Increment Assessed Valuation 0 Total Assessed Valuation § West End Community Improvement Project Area Project Area Name Frozen Base Assessed Valuation Increment Assessed Valuation Total Assessed Valuation \ o � § � } � t 0 Fiscal Year Alameda Point Improvement Project Area Project Area Name Other Payments Tax Increment Pass Through Detail 1- $ • . • ƒ 0 \ School Districts Community College District Special Districts CO g ,2: Net Amount to Agency \ 0 co cn a \0 J0 \ .0 \o \ \(0 k q Business and Waterfront Improvement Project Area Project Area Name Other Payments Tax Increment Pass Through Detail 1- k H & S Code Section 33607 2k J/ m 0 eag A k' (/)\ 06 5 =2 / \ ƒ / \ 2 R t2 !/ CO \ School Districts \ \ Community College District Special Districts .01 _, Net Amount to Agency \ \ k � Business and Waterfront Improvement Project Area - Exchange Area Project Area Name Other Payments Tax Increment Pass Through Detail To School Districts Community College District To \ Net Amount to Agency 0 2 § /k § ( 00 co co Fiscal Year West End Community Improvement Project Area Project Area Name Other Payments Tax Increment Pass Through Detail School Districts Community College District Special Districts Net Amount to Agency 0 0 \1 \ CNI k k ir. Project Area Name Tax Allocation Bond Debt Revenue Bonds Other Long Term Debt City /County Debt Low and Moderate Income Housing Fund \ \ - \. c Available Revenues \• • • cci Net Tax Increment Requirements 0 CNI CNI Fiscal Year Project Area Name \ \ Tax Allocation Bond Debt Revenue Bonds Other Long Term Debt City /County Debt § \ \ Low and Moderate Income Housing Fund \ \ \ - 0 Available Revenues Net Tax Increment Requirements Project Area Name Tax Allocation Bond Debt Revenue Bonds Other Long Term Debt City /County Debt Low and Moderate Income Housing Fund Available Revenues Net Tax Increment Requirements k To co iZ Project Area Name Tax Allocation Bond Debt CO CO / Revenue Bonds Other Long Term Debt City /County Debt / \ Low and Moderate Income Housing Fund ] \ \ N \ C6 To 0 Available Revenues Net Tax Increment Requirements Agency Long -Term Debt Fiscal Year West End Community Improvement Project Area Project Area Name Forward from Prior Year City /County Debt Year of Authorization rn 0) W 'd N N Principal Amount Authorized 0) 1- O) N Principal Amount Issued Advance from City Purpose of Issue Maturity Date Beginning Year CO 0 O N Maturity Date Ending Year 0) �s � d N N Principal Amount Unmatured Beginning of Fiscal Year rn N. O) N N Adjustment Made During Year c O 0 X CO H CO O 0 c 3 7 O 0 Uj O. — C a� 0 0m Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Bond Types Allowed: v) 0 0 0 0 0 0 0 0 T O O) C U C 0 C L c fn O O 0 Z E c o O '@ 0 U C O N —_ Q a E xo C O CO 0 .a 0 U • L c 0 d O OL U L O H co N • N O L O 0 a) D m 0 0 0 o >.> • - CD CO c 0 "0c C °) 0 O O 0 m U N a C X [0 H J Alameda Point Improvement Project Area Agency Long -Term Debt Fiscal Year Project Area Name Forward from Prior Year City /County Debt / \ Year of Authorization k \ Principal Amount Authorized / \ Principal Amount Issued Advance from City Purpose of Issue / Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year 0) \ Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Bond Types Allowed: >a 2 Agency Long -Term Debt O N Fiscal Year West End Community Improvement Project Area Project Area Name Forward from Prior Year Revenue Bonds a) 0. >, F- D 0 CO Year of Authorization Principal Amount Authorized Principal Amount Issued Low & Moderate Income Housing Purpose of Issue M 0) 0) Maturity Date Beginning Year CO O N Maturity Date Ending Year 0 O 0 co 0) Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Bond Types Allowed: ID (A D .a a) O 0 0 U > U D c O m O L m c U C CO LL O L_ O O Z c c o .2 .(0 U O _ d Q E I0 O E O 41 1) ao ▪ N CU L CL O O` m -c N H Ern rn N -E d a)D U 92 N O a mN a) a) c • O yZ > •- a) Cn c O c_m m� O c � .2 N 3 d o -) Q C X Ca RI H J Agency Long -Term Debt 'cY N Fiscal Year Business and Waterfront Improvement Project Area Project Area Name Forward from Prior Year Revenue Bonds O O N Year of Authorization Principal Amount Authorized Principal Amount Issued Projects Financing Purpose of Issue O O N Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Bond Types Allowed: iu its eo a 0) 0 a 0 O U O c C O m O 7 0) C U as • a) L_ 0 Z c O o . Ws (0 y O C O N = a E (- H„ c E O ar to 0� ▪ L c 0_ ccn O `O N L _N H N (0 d d) '0 U ) d o CO N 0) 4) 3 O Z 0 (A � c N O O C .0) - 0 C0 ) 0 • N 0 O N a@ N 0 Q X (6 CO H J Agency Long -Term Debt N Fiscal Year Business and Waterfront Improvement Project Area Project Area Name Forward from Prior Year Tax Allocation Bonds a) 0. H c O N 0 0 N Year of Authorization Principal Amount Authorized Principal Amount Issued Projects Financing Purpose of Issue N O O N Maturity Date Beginning Year N O (NJ Maturity Date Ending Year 0 0 0.= O d't ER' Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Co- w } 8 LL 0) 0 a) 7 f0 0 E O a U c Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Bond Types Allowed: m a) 0 T 0 O U U c c 0 0 co0 C U C c C_ LL N L_ 11(5) O Z c 0 o m • N U c O E co c � .2 ;1") aa) .0 9. c (0 L m O N L a) I. h y f 0 m -o U w w = o mN O 0 O Z • '- a)N C O • _� m25 O c a) o ur '@ m U N O Q c X 0) co J Agency Long -Term Debt Fiscal Year Business and Waterfront Improvement Project Area Project Area Name Forward from Prior Year Tax Allocation Bonds O O N Year of Authorization Principal Amount Authorized If) O Principal Amount Issued Projects financing Purpose of Issue r) O O N Maturity Date Beginning Year N M O N Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year O O O co O Adjustment Made During Year Bond issued 11/2003 Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Bond Types Allowed: Agency Long -Term Debt Fiscal Year West End Community Improvement Project Area Project Area Name Forward from Prior Year Tax Allocation Bonds M O O N Year of Authorization O O O L6 O L0 (0 Principal Amount Authorized Principal Amount Issued Merged -area projects financing Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Bond issued 11/2003 Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default BI � p Fiscal Year Alameda Point Improvement Project Area Project Area Name $ w ) ®52 sac CO � �: :or o r- , -� =- 0 • CO / 0) \ Tax Increment Gross (Include All Apportionments) Special Supplemental Subvention Property Assessments o0 o. _. 0 - 0 o \ § j $ Transient Occupancy Tax Interest Income Rental Income Lease Income Sale of Real Estate Gain on Land Held for Resale Federal Grants Grants from Other Agencies Bond Administrative Fees Other Revenues CO 00 CD 0) c \ Total Revenues 0 ( tea: «�< k Fiscal Year Business and Waterfront Improvement Project Area Project Area Name 1- 7� Tax Increment Gross (Include All Apportionments) Special Supplemental Subvention Property Assessments Sales and Use Tax Transient Occupancy Tax Interest Income Rental Income Lease Income Sale of Real Estate Gain on Land Held for Resale Federal Grants Grants from Other Agencies Bond Administrative Fees Other Revenues Total Revenues k C1 Fiscal Year Business and Waterfront Improvement Project Area - Exchange Area Project Area Name Low /Moderate Tax Increment Gross (Include All Apportionments) 020,0 :0<0 _,_ ,_r_:EA- 0 0 000 69 _ §_;_. & 0 lEU C 0 Special Supplemental Subvention Property Assessments Sales and Use Tax Transient Occupancy Tax Interest Income Rental Income Lease Income Sale of Real Estate U) To en a) $ } co § / Federal Grants Grants from Other Agencies Bond Administrative Fees Other Revenues Total Revenues k Fiscal Year West End Community Improvement Project Area Project Area Name ( & §&2& 0 § o / I- $ \ \ \ \ n Tax Increment Gross (Include All Apportionments) 0 o o: _ _. _: 2 0 0 0 ,c 0 ®. ® ® / \. g. N- Special Supplemental Subvention Property Assessments Sales and Use Tax Transient Occupancy Tax Interest Income Rental Income Lease Income Sale of Real Estate Gain on Land Held for Resale Federal Grants Grants from Other Agencies Bond Administrative Fees \ \ Other Revenues / \� 0 $ CO )' Total Revenues C CV : « \ k 0 \ W CU CA U- k I- ) _0 \\ 22 � E 0 ■ o E Co - « / 8 2 7- a A$ 2 \� E ° / • / CL $ ▪ :u. • ° E Co « Project Area Name \ $ k \ Administration Costs Professional Services o::o >0 s0 ;00 E0 00 �:_, :_ . « 69 64 ,_ :_.:_ Planning, Survey, and Design Real Estate Purchases Acquisition Expense Operation of Acquired Property Relocation Costs Relocation Payments Site Clearance Costs Project Improvement / Construction Costs Disposal Costs cc � \ ■ C) . a § E > 0 Alameda Point I Project Area Name To ¥ ) To a £§ ce Decline in Value of Land Held for Resale Rehabilitation Costs Interest Expense Fixed Asset Acquisitions Debt Issuance Costs Debt Principal Payments: Tax Allocation Bonds and Notes & City /County Advances and Loans All Other Long -Term Debt Total Expenditures Fiscal Year ) w ) ]0 . 22 a) 2 • 2k • - \E "5 • �C E Cl) 2 k )2 0 Business and Waterfront Im Project Area Name / a§ a 0 CO ,n: 0 ;0 0> 0 g 0» 0 ,0 :0) 0 0) \ 0) 69. 69- » _ a _ « _ �_ ;_ _ +:a -C') :csc V) CO k Administration Costs k \ Professional Services Planning, Survey, and Design Real Estate Purchases Acquisition Expense Operation of Acquired Property Relocation Costs Relocation Payments Site Clearance Costs Project Improvement / Construction Costs Disposal Costs 2 C • J \ Fiscal Year § 0) rovement P Business and Waterfront Im Project Area Name To w ) To \ 22 ce .o. ;N . 0 cl 6 \ N Le $ Decline in Value of Land Held for Resale Rehabilitation Costs Rehabilitation Grants Interest Expense Fixed Asset Acquisitions Debt Issuance Costs Debt Principal Payments: Tax Allocation Bonds and Notes City /County Advances and Loans All Other Long -Term Debt Total Expenditures Co � y • « k q Fiscal Year § ■ k w § $ B a § E 2 0 Business and Waterfront Im Project Area Name k w F. 0I 2a) \0 Administration Costs Professional Services Planning, Survey, and Design Real Estate Purchases Acquisition Expense Operation of Acquired Property Relocation Costs Relocation Payments Site Clearance Costs Project Improvement / Construction Costs Disposal Costs t 2 [ j §k j) o � > ca 8 Fiscal Year Business and Waterfront Improvement Project Area - Exchange Area Project Area Name 0 w ) ]3 a £2 k k} 2a) j 0 Decline in Value of Land Held for Resale Rehabilitation Costs Interest Expense Fixed Asset Acquisitions Debt Issuance Costs Debt Principal Payments: Tax Allocation Bonds and Notes City /County Advances and Loans All Other Long -Term Debt Total Expenditures � « ƒ � « � / k q § >- C.) U- 2 t End Commun Project Area Name $ w 8 /k a) / -$ a 0 Administration Costs Professional Services Planning, Survey, and Design Real Estate Purchases Acquisition Expense Operation of Acquired Property Relocation Costs Relocation Payments Site Clearance Costs Project Improvement / Construction Costs Disposal Costs �k § >- cc LT- U, rovement Project Area ) w 0 . 0 c.) c ƒ\ J k1 §) ■_ k� Project Area Name Decline in Value of Land Held for Resale Rehabilitation Costs Rehabilitation Grants \ Cc) CO \ a @ e Interest Expense \ & \ Fixed Asset Acquisitions LT.; \� \ 2 E 8 \ a) 0 f 0 \ )f j} Debt Issuance Costs Debt Principal Payments: Tax Allocation Bonds and Notes & City /County Advances and Loans &: All Other Long -Term Debt Total Expenditures G k LN Fiscal Year Alameda Point Improvement Project Area Project Area Name ) e ) To § .3 \ 22 e CI u (To the Low and Moderate Income Housing Fund) Total Other Financing Sources (Uses) $\ In 0 uJ C C E Ca Alameda Point Improvement Project Area Project Area Name Ca .c To 6 -a7) to. CI) (7) -0 o 0= 2w E 00 0 0 to g u- 2 to o. -o 0. _ ca 0 CNI Equity, Beginning of Period Prior Period Adjustments Residual Equity Transfers W 0 C.) CO Other(Specify) To Other Total 0 co co cc; co Equity, End of Period Cu Cu IL Cu 0. Lu s1.111,70111ID:1:1 CC E YiVA 0 C Cu Business and Waterfront Improvement Project Area § co co I > f \ o a. • 0. — 0. 0. C.) 0 0 0 EF1 \ �k \ 1.0 y \ CO ¢ >� _ ,_ Proceeds of Long -Term Debt Proceeds of Refunding Bonds Payment to Refunded Bond Escrow Agent Advances from City /County Sale of Fixed Assets LO 0 � \ :o Q 1 i / Miscellaneous Financing Sources (Uses) \ / Operating Transfers In 0 Tax Increment Transfers In k co f \ Operating Transfers Out Tax Increment Transfers Out (To the Low and Moderate Income Housing Fund CO LO co / Total Other Financing Sources (Uses) k § >- co U, U- Business and Waterfront Improvement Project Area Project Area Name ) 20 CD k £§ 8 ik a) 0 \• C ! 'o D ; o \0\ 0■2- o /22 .2c .. - 2 _c 0. w o w Equity, Beginning of Period Prior Period Adjustments Residual Equity Transfers L1.1 0 m / k 0 I- Other Total co CD : %; \; c Equity, End of Period CN \c \ p . , Fiscal Year Business and Waterfront Improvement Project Area - Exchange Area Project Area Name k Proceeds of Long -Term Debt Proceeds of Refunding Bonds Payment to Refunded Bond Escrow Agent Advances from City /County Sale of Fixed Assets Miscellaneous Financing Sources (Uses) Operating Transfers In Tax Increment Transfers In Operating Transfers Out Tax Increment Transfers Out s (To the Low and Moderate Income Housing F Total Other Financing Sources (Uses) q Business and Waterfront Improvement Project Area - Exchange Area Project Area Name $ w k1 an ox • , \ 0 Equity, Beginning of Period Prior Period Adjustments Residual Equity Transfers w 0 u CO « Other(Specify) Other Total Equity, End of Period \ Fiscal Year West End Community Improvement Project Area Project Area Name Proceeds of Long-Term Debt Proceeds of Refunding Bonds Payment to Refunded Bond Escrow Agent Advances from City/County Sale of Fixed Assets Miscellaneous Financing Sources (Uses) Operating Transfers In Tax Increment Transfers In Operating Transfers Out Tax Increment Transfers Out (To the Low and Moderate Income Housing Fund) Total Other Financing Sources (Uses) . w C E •., IIHSE Fiscal Year West End Community Improvement Project Area Project Area Name N- CO N- C.) N- CO C) Ca • 0) a) • ti c c C )5 • > c > o a) 0 re a) C.) a) oO v C c c 3 .5 4= • 0 cD • C • iZ a) • a) a) 0.0 x WOW Equity, Beginning of Period Prior Period Adjustments Residual Equity Transfers Other(Specify) ra Other Total N. N- 0) CO 0) N- N- C..) Equity, End of Period co 0) CO • • ,•, U) CO Cu C ,•::•:::CO • ) Fiscal Year Assets and Other Debits Cash and Imprest Cash Cash with Fiscal Agent Tax Increments Receivable Accounts Receivable Accrued Interest Receivable Loans Receivable Contracts Receivable o o: 69. 69 Lease Payments Receivable Unearned Finance Charge o o Due from Capital Projects Fund Due from Debt Service Fund &! Fiscal Year Investments Other Assets o: co co & k" § (: 0 K: \� / 6 O `\ \ 2 }k ) \/ } »a e C /2 § �/ C §7 �— CL j }\ C \7 ] °1 . g 0_ B 0® iii 2g /§ \2 ±� $ \# C S� *$ 7 <J £} #� /\ E 0 s? <` E z e I E 25 m o /k /k ._ E/ E[ �o)\ � <> Em J <m <= RE � \ a, 28 7 0. 7 (n • ; ° ( � \ O c \o k%§ 00 \ � Debt Service 2 ) 2 - 72 co c Fiscal Year Liabilities and Other Credits Accounts Payable Interest Payable Tax Anticipation Notes Payable Loans Payable Other Liabilities Due to Capital Projects Fund Due to Debt Service Fund • ;_, 3/ 3ƒ / £o All Other Long -Term Debt • \ \ _ ;N: a co 0 co \ _, _ Fiscal Year co co", 7 2 $ \ �k / ) / :1-7.4' in" • 0 ° s . S= % k co \ /% Q\ £ q�k • /\ 2 2g U)$ 2 CBS \ >X 2 �& 2§ I-0 3 \± J j§ LL§ LLI N- CO U) ( 0 Fiscal Year Operating Transfers In Tax Increment Transfers In Operating Transfers Out Tax Increment Transfers Out 1 Cs Q. E CD Q N C t+ w N N V = d a1 CC L C O 5 0. 2 c o tn N (a o E m W E 0 y O u a) U y c c C < 0 > C C .re d > E E 0 Q r O «a E d — > 'E C1 re E O m 0 ►- d r m0a) 0 fn N LL N 0 ms co c LL d 0 0 a) N as _ lO IL a at 0 c O c a) a) m a .c2 in m a ton c c a' a, w i_ N LL H r C U C ' d y K c w 'O Q N aa) N d V 0. d d N 2 y L r` y N c o E d w D ..... .g 'g m N N U C 7 `o E o -a O c 0 0 . E E > ac' a) e N >. c - .. c c D: C C7 w v m >y m t m H 0 m y Q re re V C U = aa, c O a y c d c a N m m _ c _ w A O. i m a) d d m ta y " O L O it H to G. to H = Q' J a7 0 LL 0 CO O F- 11/23/2004 Revenues - Consolidated R O a cu 9 O CC O v c r co c O g d c �w C 5'v c U) C co '� m U E N 0 V d c LI V d O G1 +-' E <C) cp c d 0 a 0. 0." E O >. d c d d O V Expenditures - Consolidated 0 0 N Fiscal Year a, 0 I- m r m0 0 o m c C LL N m c 'a 0 = c 2 cu tL o o J c C U) v m a c — a) LL a m U Administration Costs Professional Services Planning, Survey, and Design Real Estate Purchases Acquisition Expense Operation of Acquired Property Relocation Costs Relocation Payments Site Clearance Costs c o y w = c c o m U J 0 c c m o > w o co 0 H a. o' U H E p m c R c) u p a ae m N w 0 o o ` d 0 0 J ) 11/23/2004 Expenditures - Consolidated Community Improvement Commission Of The City Of Alameda ra 0 I- m r c LL ▪ LL N O ayi m CD V ▪ C E d a▪ , O O Fiscal Year Rehabilitation Costs Rehabilitation Grants Interest Expense Fixed Asset Acquisitions x r 'o .N a) H W C) .0 a) O O V d = L c o c o 0 1 — Debt Principal Payments: Tax Allocation Bonds and Notes O .ra a .V c t w O • O m� m 7 V Cy= > "t CD CD Ce City /County Advances and Loans U.S., State and Other Long -Term Debt Total Expenditures m c C) a) • L re 0 a) ♦a T C c • a Lu m x ✓ L 0 'a C WO 11/23/2004 N a) m co Expenditures - Consolidated co d CU O Q a: O i" O V a) as I— O 0 O Vs o vs E E V �_ _ 5 a) 0 E a) Q yd O C 0. E Q. 2.,„ O d E O U Statement of Income and Expenditures Other Financing Sources (Uses) - Consolidated O O N Fiscal Year V a) N 0. C 7 O LL a a) U Proceeds of Long -Term Debt Proceeds of Refunding Bonds 0 O C) N W C C O m a) m C C 7 m O C a) > o) a¢ Advances from City/County Sale of Fixed Assets Miscellaneous Financing Sources (Uses) Operating Transfers In Tax Increment Transfers In Operating Transfers Out Tax Increment Transfers Out a) E 0 U C a) •0 0— el 3 o� J 0 O _ C N LO N CO Total Other Financing Sources (Uses) 11/23/2004 a) 0) a Other Financing Sources (Uses) - Consolidated co co co O Zi co Q. O • c 0 c) t co c tm O 1• 7 , ' y • � U c � E c E LL o � _ c) d E an Cn d Q o C • yr L • d E Q • d c • d E ce 0 ci Statement of Income and Expenditures Other Financing Sources (Uses) - Consolidated to N- (D To o' c W cfl d- 0) 73 cn c CD 7 U) • N lL a) d1 C 'G w 7 o 2 c 2 ey ti O O c c a) V > w d o C S LL N N v d U) L CL c — ca LL a 0 0 0 U 0 O- N a) a m o) N c a) 'a • L c )o yV • OLL d o L t 5-,oO N G CO C)'V N ID co • G 7 X .c K W 0 W Equity Beginning of Period Prior Year Adjustments Residual Equity Transfers Other (Explain) Equity, End of Period 11/23/2004 N a) 0) a Other Financing Sources (Uses) - Consolidated HCD REPORT OF REDEVELOPMENT AGENCY HOUSING ACTIVITY FOR FY ENDING: 06/30/04 / / Agency Name and Address: County of Jurisdiction: Community Improvement Commission of the City of Alameda, 2263 Santa C1Ara Avanua Alameda, CA 94501 Health & Safety Code Section 33080.1 requires agencies to annually report on their Low & Moderate Income Housing Fund and housing activities for the Department of Housing and Community Development (HCD) to annually report on agencies' activities in accordance with Section 33080.6. Section 33080.3 specifies agencies must send this form, HCD Schedules, and an Audit report to the State Controller Please answer each question below. Your answers determine which HCD SCHEDULES must be completed in order for the agency to fulfill the statutory requirement to report LMIHF housing activity and fund balances for the reporting period. 1. Check one of the items below to identify the Agency's status at the end of the reporting period: ❑ New (Agency formation occurred during reporting year. No financial transactions were completed). j5 Active (Financial and/or housing transactions occurred during the reporting year) ❑ Inactive (No fmancial and/or housing transactions occurred during the reporting year). ONLY COMPLETE ITEM 7 ❑ Dismantled (Agency adopted an ordinance to dissolve itself). ONLY COMPLETE ITEM 7 2. How many adopted project areas did the agency have during the reporting period? 3 How many project areas were merged during the reporting period? 0 If the agency has one or more adopted project areas, complete SCHEDULE HCD -A for each project area. If the agency has no adopted project areas, DO NOT complete SCHEDULE HCD -A. 3. Within an area outside of any adopted redevelopment project area(s): (a) did the agency destroy or remove any dwelling units or displace any households over the reporting period, (b) does the agency intend to displace any households over the next reporting period, (c) did the agency permit the sale of any owner- occupied unit prior to the expiration of land use controls over the reporting period, and/or (d) did the agency execute a contract or agreement for the construction of any affordable units over the next two years? ❑ Yes (any question). Complete SCHEDULE HCD -B. 13 No (all questions). DO NOT complete SCHEDULE HCD -B. 4. Did the agency have any funds in the Low & Moderate Income Housing Fund during the reporting period? Yes. Complete SCHEDULE HCD -C. ❑ No. DO NOT complete SCHEDULE HCD -C. 5. During the reporting period, were housing units completed within a project area and/or assisted by the agency outside a project area? El Yes. Complete all applicable HCD SCHEDULES D 1 -D7 for each housing project completed and HCD SCHEDULE E. ❑ No. DO NOT complete HCD SCHEDULES Dl -D7 or HCD SCHEDULE E. 6. Indicate whether HCD financial and housing activity information has been reported using method A and /or B checked below: ❑ A. Forms. All required HCD SCHEDULES A, B, C, DI -D7, and E are attached. ja B. On -line (http: / /www.hcd.ca.gov /rda/ "Lock Report" date: . HCD SCHEDULES not required. (lock date is shown under 'Admin "Area and "Report Change History') 7. To the best of my knowledge: (a) the representations made above and (b) agency information reported are correct. Attachment 3. Alameda Date Signature of Authorized Agency Representative Community f1PVP1npmPnt MFinagPr Title (510) 749 -5811 Telephone Number IF NOT REQUIRED TO REPORT, SUBMIT ONLY THIS PAGE. IF REQUIRED TO REPORT, SUBMIT THIS PAGE AND: APPLICABLE HCD FORMS (SCHEDULES A-E) and/or PROOF OF ELECTRONIC REPORTING SUBMIT THIS AND ALL OTHER FORMS WITHA COPY OF THE AUDIT REPORT TO THE STATE CONTROLLER: Division of Accounting and Reporting Local Government Reporting Section 3301 C Street. Suite 500 — Sacramento, CA 95816 Redevelopment Agency Annual Report - Fiscal Year 2003 -2004 HCD -Cover Cover (7/1//04) Page 1 of 1 y E0 7 C V co W <D N N O r N N !A M co co ui O N co Eftr` rn m N D) Q) cD cD N N4 O O) N O C., ER CD rn ri N N y G U) d 0 N N CD 1f) 03 O CO ER C C0 .C) jq w O C SO C.) CD cD M CD Debt Service 0 O N M 0 O N *The Unencumbered Balance is equal to Net Resources Available minus Encumbrances d 0 .0 10 N C O w c ` a w 0 z California Redevelopment Agencies - Fiscal Year 2003/2004 Status of Low and Moderate Income Housing Funds Sch C Agency Financial and Program Detail ALAMEDA CITY CIC Beginning Balance $3,367,599 Adjustment to Beginning Balance $0 Adjusted Beginning Balance $3,367,599 Total Tax Increment From PA(s) $1,598,656 Total Receipts from PA(s) $2,123,915 Other Revenues not reported on Schedule A $0 Sum of Beginning Balance and Revenues $5,491,514 Expenditure Item Debt Service Debt Principal Payments Interest Expense Housing Construction No Information Provided Subitem Revenue Bonds & Certificates of Participation subtotal of Debt Service subtotal of Housing Construction Amount Remark $95,000 $213,804 $308,804 $631,668 $631,668 On /Off -Site Improvements No Information Provided $855,822 Subtotal of On /Off -Site Improvements $855,822 Other No Information Provided $246,946 Pass through = $245,640 & fixed asset acq= $2,576 Subtotal of Other $246,946 Planning and Administration Costs Administration Costs $442,887 Page 1 of 3 12/02/04 California Redevelopment Agencies - Fiscal Year 2003/2004 Status of Low and Moderate Income Housing Funds Sch C Agency Financial and Program Detail ALAMEDA CITY CIC Expenditure Item Planning and Administration Costs rofessional Services Subsidies from the LMIHF Subitem Subtotal of Planning and Administration Costs Amount Remark $7,637 $450,524 1st Time Homebuyer Down Payment $115,000 ssistance ther $416,151 Annual Rent Adjustment Subtotal of Subsidies from the LMIHF $531,151 Total Expenditures $3,024,915 Net Resources Available $2,466,599 Indebtedness For Setasides Deferred $0 Other Housing Fund Assets Category Amount Remark Other $246,976 LOC cash bal = $245,640 & Cash w/ trustee = $1,336 Total Other Housing Fund Assets $246,976 Total Fund Equity $2,713,575 1999/2000 $1128247 2000/2001 $1205099 sum of 4 Previous Years' Prior Year Ending Excess Surplus for 2001/2002 $1423094 Tax Increment for 2003 /2004 Unencumbered Balance 2003/2004 2002/2003 $1547847 $5304287 $306,212 $0 Sum of Current and 3 Previous Years' Tax Increments $5,774,696 Adjusted Balance $845,726 Excess Surplus for next year $0 Net Resources Available $2,466,599 Unencumbered Designated $1,365,000 Page 2 of 3 12/02/04 California Redevelopment Agencies - Fiscal Year 2003/2004 Status of Low and Moderate Income Housing Funds Sch C Agency Financial and Program Detail ALAMEDA CITY CIC Unencumbered Undesignated $845,726 Total Encumbrances $255,873 Unencumbered Balance $2,210,726 Unencumbered Balance Adjusted for Debt Proceeds $1,365,000 Unencumbered Balance Adjusted for Land Sales $0 Excess Surplus Expenditure Plan Excess Surplus Plan Adoption Date Site Improvement Activities Benefiting Households Income Level Low Very Low Moderate Total Land Held for Future Development Site Name Num Of Zoning Purchase Estimated Acres Date Start Date Remark Use of the Housing Fund to Assist Mortgagors Income Adjustment Factor Home Non Housing Redevelopment Funds Usage Resource Needs Requirements Completed Hope LMIHF Deposits/Withdrawls Document Document Custodian Custodian Copy Name Date Name Phone Source Period General Ledger 08- NOV -04 Juelle -Ann Boyer (510) 747 -4881 copy attached Audit Trail Achievements Description Page 3 of 3 12/02/04 V 7 LL O C_ N .y O 0 O = N d E • . !0 dte co co ii d 1° y� Ev O 0 'cL — 0)m dQ y J C E O N d Q c dwQ Z a) a0 • c E▪ Q w R Ua C.) d O a C x 0 W ID O W O V a = ra d E w T d m O a q o• 0. E ax w C E a) ✓ • 0 c o xa ✓ :0_ Q E E m m N o� r- e-) 0 Tr l'n c co O 0 e- 0n es, N N • M O a- CA C7 4 to IA 0 0 IA IA 0 e e e O O 0 N N N co N co 0 0 CO O co i7O O op co co, o o °N} U, 40 A co ii) co CO N CO O 0 co 0 Zr7, 0 to v, *Fl. er co CD it) 0 CO CO CC o cc 0 ug U Cr) ti CND M N . t )1C) M 0 O 10 Cf! to te- H z w n w > H 0 z az z' - a W Q0 °> wC. w 20 ?w i-� CZ a cnI- CD U) o) M N NN N N Cn U) CA 0 CR O N CD Cn CD C) CA O O CA 0 U, CD O Co 0 0) CD u) CD C) o) uD U, 0 C10 N M 0) 0) ti CR Agency Totals: 0) 0. Ca C) C" 0 C CO J C a) .0 w Cn d C a 2 a C a) a) .0 0 Ca N C 0 u C 0. m d w C a C a) 0 d 0. a) C) a to C co J C t 0 O. co) a` 0 z Agency Address California Redevelopment Agencies- Fiscal Year 2003/2004 Project Area Contributions to Low and Moderate Income Housing Fund Sch A Project Area Financial Information ALAMEDA CITY CIC 2263 Santa Clara Avenue Alameda CA 94501 roject Area ALAMEDA POINT IMPROVEMENT Type: Inside Project Area Status: Active Plan Adoption: 1998 Plan Expiration Year: 2043 Gross Tax Calculated Amount Amount Amount Total % Cumulative Increment Deposit Allocated Exempted Deferred Deposited Def. $404,272 $80,854 $80,853 $0 $0 $80,853 20.00% $0 Repayment $0 Category Total Additional Revenue $0 Total Housing Fund Deposits for Project Area $80,853 roject Area BUSINESS AND WATERFRONT Type: Inside Project Area Status: Active Plan Adoption: 1991 Plan Expiration Year: 2031 Gross Tax Calculated Amount Amount Amount Total % Cumulative Increment Deposit Allocated Exempted Deferred Deposited Def. $3,054,629 $610,926 $610,925 $0 $0 $610,925 20.00% $0 Repayment $0 Category Interest Income - $14,938 Other Revenue $538,060 Total Additional Revenue $523,122 Total Housing Fund Deposits for Project Area $1,134,047 Page 1 of 2 12/02/04 California Redevelopment Agencies- Fiscal Year 2003/2004 Project Area Contributions to Low and Moderate Income Housing Fund Sch A Project Area Financial Information Project Area WEST END IMPROVEMENT PROJ Type: Inside Project Area Status: Active Plan Adoption: 1983 Plan Expiration Year: 2023 Gross Tax Calculated Amount Amount Amount Total cyo Cumulative Increment Deposit Allocated Exempted Deferred Deposited Def. $4,534,379 $906,876 $906,878 $0 $0 $906,878 20.00% $0 Repayment $0 Category Interest Income $2,137 Total Additional Revenue $2,137 Total Housing Fund Deposits for Project Area $909,015 Agency Totals For All Project Areas: Gross Tax Calculated Amount Amount Amount Total % Cumulative Increment Deposit Allocated Exempted Deferred Def. Deposited $7,993,280 $1,598,656 $1,598,656 $0 $0 $1,598,656 20% $0 Total Additional Revenue from Project Areas: $525,259 Total Deferral Repayments: $0 Total Deposit to Housing Fund from Project Areas: $2,123,915 Page 2 of 2 12/02/04 California Redevelopment Agencies - Fiscal Year 2003/2004 Sch A/B Project Area Program Information ALAMEDA CITY CIC Project Area: BUSINESS AND WATERFRONT FUTURE UNIT CONSTRUCTION - - - - - - Estimated Execution Completion Contract Name Date Date Very Low Low Moderate Total RCD /Bayport Apartments 06/30/03 06/29/05 40 11 1 52 RCD /Bayport Townhomes 01/01/05 06/29/06 0 0 10 10 Warmington /Bayport Duet phase 3 04/01/05 06/29/06 0 0 10 10 Warmington /Bayport Duets phase 2 06/30/03 06/29/05. 0 0 12 12 Page 1 of 1 12/02/04 California Redevelopment Agencies - Fiscal Year 2003/2004 Sch D General Project Information ALAMEDA CITY CIC Project Area Name: BUSINESS AND WATERFRONT Project Name: Bayport - Warmington Address: Various AddressesAlameda Owner Name: Various Owners NON ASSISTED PROJECT UNITS New Construction Unit 10 94501 Rehabilitation Unit 0 Building Permit Number See Attached Building Permit Date Page 1 of 1 12/02/04 SCHEDULE HCD E CALCULATION OF INCREASE IN AGENCY'S INCLUSIONARY OBLIGATION FOR ACTIVITIES (This Form is Information Only: Actual Obligation is based on Implementation Plan) Report Year: 2003/2004 Agency: ALAMEDA CITY CIC NOTE: This form is a summary of the totals of all new construction or substantial rehabilitation units from forms HCD -D7 which are developed in a project area by any entity (agency or non - agency). PART I [H & SC Section 33413(b)(1)] AGENCY DEVELOPED 1. New Units 0 2. Substantially Rehabilitated Units 0 3. Subtotal - Baseline of Units (add line 1 & 2) 0 4. Subtotal of Inclusionary Obligation Accrued this Year for Units (line 3 x 30 %) 0 5. Subtotal of Inclusionary Obligation Accrued this year for Very-Low Income Units (line 4 x 50 %) 0 PART II [H & SC Section 33413(b)(2)] NON- AGENCY DEVELOPED UNITS 6. New Units 10 7. Substantially Rehabilitated Units 0 8. Subtotal - Baseline of Units (add lines 6 & 7) 10 9. Subtotal of Inclusionary Obligation Accrued this year for Units (line 8 x 15 %) 2 10. Subtotal of Inclusionary Obligation Accrued this year for Very Low Income Units (line 9 x 40 %) 1 PART III TOTALS 11. Total Increase in Inclusionary Obligations During This Fiscal Year (add line 4 & 9) 2 12. Total Increase in Very Low Income Units Inclusionary Obligations During This Fiscal Year (add line 5 & 10) 1 California Redevelopment Agencies - Fiscal Year 2003/2004 Schedule E (11/01) "Totals may be impacted by rounding Page 1 of 1 12/02/2004 BAYPORT - CATELLUS LOT # ADDRESS 136 2248 Coral Sea St (Model) 137 411 Jack London Ave (Model) 138 7 Pickrell Sq (Model) 139 5 Pickrell Sq (Model) 144 2231 Fulton Ln (Model) 145 2211 Fulton Ln (Model) 146 2207 Fulton Ln (Model) 148 2208 Siegfried Ln (Model) 149 2218 Siegfried Ln (Model) 150 2228 Siegfried Ln (Model) G:\ Housing /Redevelo /0304rpt/Permit#'s PERMIT # CB03 -0344 C303-0440 CB03 -0441 CB03 -0442 CB03 -0361 CB03 -0360 CB03 -0359 CB03 -0345 CB03 -0346 CB03 -0347 ISSUED 5/12/2003 6/19/2003 6/19/2003 6/19/2003 5/19/2003 5/19/2003 5/19/2003 5/12/2003 5/12/2003 5/12/2003 FINALED 6/16/2004 6/21/2004 6/21/2004 6/21/2004 6/22/2004 6/22/2004 6/22/2004 6/16/2004 6/16/2004 6/16/2004 H a O H 0 0 O II J-) 0 0 U U M bl a) H {. 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W co al f:4 NCO U d' %T ri H ri w H 0 0 CO W S N O A N N al M M In 0 REFERENCE ono M H N c+1 M cn rI O O M N N CO M a � al al H H 0 H H a 4 H I zd' •. U 0 o o H W U\\ U H 00 4 M M .Ti 1 0 U]\\m U H \o 0000 U 0 N W H a EO -API 0 00 0 0 El E-i DATE 11/08/04 TIME 11:59:15 Attachment 4 Housing Activities Report Summary The following is a description of the CIC's activities during FY 2003 -04 affecting housing and displacement required by Health & Safety Code §33080.4 and §33080.7: (1) No households were displaced or moved from their dwelling units as part of a CIC project during FY 2003 -04. (2) No households will be displaced or moved from their dwelling units as part of a CIC project during FY 2003 -04. (3) No dwelling units have been destroyed or removed from the low- or moderate - income housing market during FY 2003 -04 as part of a CIC project. (4) §33413(b), paragraph (2) requires that at least fifteen percent (15 %) of new or substantially rehabilitated dwelling units developed within a Project Area by public or private entities or persons other than the CIC shall be available at affordable housing cost to persons and families of low- or moderate - income. Furthermore, not less than forty percent (40 %) of these dwelling units shall be available at affordable housing cost to very -low income households. During the period, construction began on the 586 -unit Bayport development. At build out the development will include 437 market rate units, 58 units affordable to moderate- income households and 91 units affordable to low and very low- income households. During the period, construction was completed on 10 units that are being used as model homes. (5) The CIC's Low- and Moderate - Income Housing Fund for the West End Community Improvement Project contained $1,041,570 as of June 30, 2004. Under a 1989 Affordable Housing Agreement between the CIC and the Housing Authority of the City of Alameda, the Fund is used to provide the Housing Authority a rental and operating subsidy for very -low and low- income units at Independence Plaza, a mixed - income development consisting of 186 units. (6) The Low- and Moderate - Income Housing Fund for the Business and Waterfront Improvement Project contained $1,465,485 as of June 30, 2004. Of this amount, $1,365,000 represents unspent bond proceeds designated for the development of one- hundred and one (101) units of affordable housing in the former East Housing and FISC properties. (7) (8) The Low- and Moderate - Income Housing Fund for the Alameda Point Improvement Project contained $206,520 as of June 30, 2004. A Pass - Through Agreement executed on November 12, 1991,between the CIC and the Alameda Unified School District (AUSD) requires that forty percent (40 %) of the Low- and Moderate - Income Housing Fund for the Business and Waterfront Improvement Project (BWIP) be held by the CIC in a "District Housing Fund," for use by AUSD for increasing and improving the supply of affordable housing. Page 1 of 1 Attachment 5 BLIGHT PROGRESS REPORT The following is a description of the CIC's progress during FY 2003 -04 to alleviate blight as required by Health & Safety Code §33080.4: (1) Alleviation of Structural Blight — Structural blight is characterized by structures which are unfit or unsafe to occupy because of: defective design or age, obsolescence, deterioration, dilapidation, toxic contamination, mixed character or shifting uses. In the BWIP, during FY 2003 -04, • The CIC continues discussions with a theater developer for the possible reopening of the Alameda Theatre (2315 -2323 Central Avenue). This is being considered in conjunction with a potential cineplex and parking structure. Feasibility and preplanning studies were ongoing during 03 -04. • At 1650 Park Street, the former and vacant auto dealership building has been upgraded and redeveloped into Alameda Marketplace, a new food oriented retail development. Tenant improvements and leasing of the new retail space continues. • At 1313 -1315 Park Street, space has been redeveloped into a new restaurant/piano bar. • Regarding redevelopment of Bridgeside Shopping Center, the CIC approved a DDA with Regency Centers, and Regency purchased the shopping center from the CIC. After purchase of the Center, Regency is proceeding with the entitlement process for their redevelopment project. • The City has entered into a ten -year sublease with Peet's Coffee & Tea to demise the 3,500 square -foot space and build out build out and occupy 1,750 square feet, which they have occupied since June 2004. • Completion of the FISC Catellus Residential Phase II Demolition: The scope of work at the former U.S. Navy FISC Annex site included razing seven structures, the abatement of asbestos and lead based paint, the removal of underground and above ground utilities and the removal of concrete and asphalt pavement which was crushed . for reuse on -site. In addition, an undocumented petroleum diesel spill was discovered and has been remediated. The remediation involved the removal and replacement of approximately 3,300 tons of impacted soil, and mass grading. Demolition activities were performed in accordance with the Site Management and Air Monitoring Plan; Demolition Plan; Traffic Management Plan; Storm Water Pollution Prevention Plan; Health and Safety Plan; Construction Debris Management Plan; Utility Abandonment Plan; and Marsh Crust Ordinance. Demolition of the former FISC Annex and remediation of the undocumented petroleum diesel spill were completed in March 2004. By the end of June 2004, the CIC had conveyed 197 out of 485 lots to the Page ! Master Developer at the former East Housing and FISC Annex sites. Construction on the Model Homes began in October 2003 and opened for viewing in July 2004. To date (end of October 2004) approximately 105 building permits have been issued with approximately 90 homes sold. • An Owner Participation Agreement (OPA) has been approved for development of a 52 -unit affordable rental housing project on the former East Housing/FISC Property in December 2003. • An OPA was executed for a 10 -unit affordable ownership project on the former FISC property in June 2004. In the WECIP during FY 2003 -04, • The Hawthorne Suites project at 1628 Webster Street opened in August 2003. This new 50 -room hotel and 1,150 square feet of ground floor retail was constructed on a lot that was vacant for over 15 years. • At 730 Buena Vista, the vacant former grocery store site has been renovated and is occupied with a new retail use. • Construction has begun at 1619 Webster Street for a new restaurant and banquet facility. In the APIP during FY 2003 -04, • The Alameda Reuse and Redevelopment Authority (ARRA), CIC and City Council entered into a Conditional Acquisition Agreement (CAA) with Alameda Point Community Partners (APCP), the selected master developer for Alameda Point, for redevelopment of the closed military facility in November 2003. • Pursuant to the CAA, in December 2003, the ARRA raised $3.5 million in bond financing to fund predevelopment activity at Alameda Point for an 18 -month period ending in June 2005. During the period February 2004 through April 2004, a number of consultants were retained to assist the ARRA undertake required predevelopment work. Key consultants include Economic and Planning Systems (economic modeling, assistance with Navy negotiations, etc.), ROMA (master land planning and community engagement), and Russell Resources and LFR (environmental consultants). • In March 2004, a new round of negotiations was kicked -off with the Navy to determine a conveyance mechanism for transferring Alameda Point from the Navy to the ARRA. Efforts to speed up remediation of contaminated sites are also part of these discussions. Negotiations include creating an economic model and land plan for Page 2 the property to which the Navy will agree. These negotiations continued throughout the fiscal year. • Based on market analysis and the responses from developers to an RFP issued in 2003, the development of the golf course/hotel project at Alameda Point was put on hold in February 2004. The Draft Environmental Impact Report (DEIR) was distributed, and work continued to prepare permit applications for submission to the Corps of Engineers and Regional Water Quality Control Board for the import of dredge materials to the site. The City of Alameda will pursue Navy approval to import material to the site so that the Port's dredging schedule can be accommodated and material will be accepted, dewatered and stockpiled on the site until market conditions improve to warrant the financing for construction of the golf course and hotel. • The DEIR will be re- circulated in late 2004 to add new information about the presence of wetlands on the site. It is anticipated that the Final EIR would be certified in winter 2005, and permitting from the responsible agencies, including the San Francisco Bay Conservation and Development Commission, would be sought at that time, allowing the site to begin receiving dredge material in 2005. • The Navy approved the storage of 50,000 cy of material from a Caltrans project on the site, which was stockpiled during 2004 and is being maintained for use on the golf course project. Page 3 (2) Alleviation of Physical Non - Structural Blight - Non - structural blight is characterized by properties which suffer from economic dislocation, deterioration, or disuse because of various physical, social, and economic conditions. Blighting physical conditions present in the Project Areas include: inadequate public improvements, facilities, and utilities. Ongoing Quarterly forams held by the EDC track progress implementing the Downtown Vision, Economic Development Strategic Plan, and Housing Forum Recommendations. The program set priorities for redevelopment and Economic Development Projects in the redevelopment areas, and is the basis for allocation of resources to address blighting factors in the BWIP, WECIP and APIP. In the BWIP, during FY 2003 -04, • The CIC funded a consultant to work with the West Alameda Business associations to investigate the viability of implementing a Property Owner Based Improvement District (PBID). • Work continued throughout the year on the development of construction drawings for the Park Street Streetscape & Town Center Project. This project, funded in part by the Metropolitan Transportation Commission and the City of Alameda, will help revitalize the Park Street Business District. Curb extensions, vintage streetlights, street furniture and new, small -scale trees will soon grace the district. Construction is anticipated to begin in early 2005. • The possible parking structure was redesigned so as not to include the Longs property. The revised plan is in the preplanning stage. • Work continued on the Webster Renaissance Project, a five -block streetscape redesign project along Webster from Central to Pacific. A major barrier to building the project as designed was removed when Caltrans agreed to relinquish its route designation along this stretch of roadway. Construction is anticipated to begin in early fall 2004. • The City entered into a Sublease for 3,500 square feet at 1701 Webster Street to a new non -profit organization, Alameda Art Center. • The City of Alameda, in conjunction with the West Alameda Business Association, began a Webster Street Business District Strategic Plan process to test the feasibility of and follow up recommendations of a Citywide Retail Report. • Fiscal Merger of BWIP and WECIP will enable greater financing flexibility in both areas. • Bond Issuance utilizing greater flexibility in financing for the fiscally merged BWIP and WECIP will provide additional financing for potential projects in both project areas. Page 4 • FISC Catellus Residential Phase I Public Backbone Infrastructure: Construction on Residential Phase 1 Backbone Infrastructure Improvements along Ralph Appezzato Memorial Parkway between Main and Fifth Streets, and along Fifth Street between Ralph Appezzato Memorial Parkway and Neptune Gardens Avenue began in June 2003 and were substantially complete in June 2004. The major scope of work related to these improvements included trenching, installing underground utilities, grading, paving, landscaping and lighting. Work related to the Improvements was performed in accordance with the approved Master Plan; Master Grading, Demolition and Improvement Plans; Site -wide Landscape Improvement Plans; Site Management and Air Monitoring Plan; Demolition Plan; Traffic Management Plan; Storm Water Pollution Prevention Plan; Health and Safety Plan; Construction Debris Management Plan; Utility Abandonment Plan; and Marsh Crust Ordinance. These improvements will support in -tract infrastructure improvements for the 485 new single - family homes and 62 -units of new affordable housing. In the WECIP during FY 2003 -04, • Debt repayment for Marina Village public improvements and the design and construction of traffic and streetscape improvements were intended to improve non- structural, physical conditions. • Fiscal Merger of BWIP and WECIP will enable greater financing flexibility in both areas. • Bond Issuance utilizing greater flexibility in financing for the fiscally merged BWIP and WECIP will provide additional financing for potential projects in both project areas. In the APIP during FY 2003 -04, • Regarding upgrade of the Navy's former and inadequate water system at Alameda Point, Public Works completed the design and construction of a water separation project intended to separate the fire suppression system from the domestic water system, in March 2004. • The APIP is blighted by pervasive groundwater and soil contamination from the former Navy activities and previous uses. The City attempted to negotiate an early transfer from the Navy and completed due diligence studies of the base to this end in FY 2002 /2003. While the early transfer negotiations were not successful, the City continues to work with the Navy to accomplish cleanup of portions of the base that can then be transferred to City ownership for redevelopment under a Master Developer DDA. Page 5 (3) Alleviation of Social Non - Structural Blight - Social conditions that result in non- structural blight include inadequate open spaces and recreational facilities, and the prevalence of social maladjustment. Social non - structural blight is addressed by providing open space and recreational facilities and mitigating burden and detriment to other taxing entities that provide recreational and educational facilities. In the BWIP, during FY 2003 -04, • The Park Street Streetscape and Towncenter Project, mentioned above, will improve the pedestrian experience in the Park Street Civic Center area through redesign of the streetscape. The streetscape will feature curb extensions (mid - block, corner and at transit stops), historically accurate streetlights, new trees and street furniture including benches, trash receptacles, bike racks and coordinated newsracks thereby addressing factors that cause and/or contribute to social non - structural blight. • The CIC monitored implementation of the construction of a dry boat storage facility and 98 -room senior assisted living facility. Key to both projects will be the installation of a new segment of public shoreline access through the property, thereby adding one additional key link in the City's planned continuous waterfront shorline trail around the Island and thereby addressing one of the factors contributing to social non - structural blight. • BWIP expenditures in this category also included pass - through agreement payments to taxing entities within Alameda County. • FISC Catellus Residential Development: Buildout of the Project includes a joint use 4 -acre community park and 7 -acre elementary school that will be located at the heart of the FISC Catellus Residential Development. The new 485 -unit single - family development also includes four new mini- parks. These social amenities will provide adequate open space and recreational facilities for the new development and surrounding community. In FY 2003 -04, the Alameda Unified School District and the City of Alameda Recreation and Parks Department completed preliminary design and design development and coordination with the State Architect's Office. Voters also approved a bond measure that will help provide funding for construction of the school. • In addition to the community park and elementary school, residents of the 52 -unit and 10 -unit projects, which will be developed on parcels adjacent to the 485 -unit development, will share a small on -site community center. In the WECIP during 2003 -04, • The Webster Renaissance project, mentioned above, will improve the pedestrian experience on Webster Street through redesign of the streetscape. The redesign will feature curb extensions (mid - block, corner and at transit stops), historically accurate Page 6 streetlights, new trees and street furniture including benches, trash receptacles, bike racks and coordinated newsracks thereby addressing factors that cause and/or contribute to social non - structural blight. In the APIP during FY 2003 -04, • Two new ball fields were completed, converting unused land to recreational facilities. A new soccer field was constructed in the former Navy recreation area along the south shoreline of the base by a private soccer club. The field will be available for some public use. A multi -use field was constructed adjacent to the Navy gym using state grant funds. It will be used for youth baseball and soccer. Page 7 (4) Alleviation of Economic Non - Structural Blight - Depreciated values, impaired investments, and economic maladjustments are economic conditions that lead to non- structural blight. In the BWIP and APIP, the support for business retention/attraction efforts has the primary objective of easing these conditions by increasing the demand for commercial, industrial and residential structures within the Project Area. In addition, all of the other projects will have the alleviation of economic non - structural blight as an indirect secondary consequence. In the WECIP, debt repayment on the Marina Village public improvements and traffic and streetscape improvements, and administrative /personnel costs will have the secondary effect of alleviating deteriorating economic conditions. In the BWIP, during FY 2003 -04, • The City and its Economic Development Commission initiated a community engagement workshop process to work with staff to conduct a series of community meetings and a public process whose purpose is to develop City -wide retail policy as an update to the retail component of the Economic Development Strategic Plan. Retail areas along Park Street, Webster Street and elsewhere are located in BWIP. This process was patterned after the successful Downtown Vision 2000 process. • Gap funding for business association programs was provided to two Main Street business associations, Park Street and West Alameda Business Associations. Both associations have Economic Restructuring Committees, which conduct business attraction and promote redevelopment activities with property owners. Professional staffing has been maintained for Park and West Alameda Main Street Projects (Park Street Business Association and West Alameda Business Association). (Note: Commercial Revitalization (CR) funds were used to provide support for business promotion activities of Greater Alameda Business Association). • The Park Street Business District continued to get extra added maintenance through the operation of a "Green Machine," a sidewalk cleaning device. The machine supplements the regular cleaning performed by the City. While the machine was bought by the City, it is operated by the Park Street Business District, which provides the personnel, a good example of public /private sector partnering • The CIC completed feasibility analysis of the viability and utility of creating a property based improvement district (PBID) in the Webster Street commercial area, and was requested by WABA to suspend further analysis at the present time as a non- viable funding strategy. • Staff continues to work with property owners and brokers, to improve economic retail mix, through potential projects on Park and Webster Streets. Projects include Alameda Marketplace (Winner Ford building), John Knowles' building — Starbucks and Tomatina, Home Savings building — Peet's Coffee & Tea, 1313 Park Street - Kelly's of Alameda (jazz supper club, as well as Hawthorn Suites and Otaez Restaurant on Webster Street.. Page 8 • The Bay Area East Shore is a coalition of the five East Bay shoreline cities of Alameda, Berkeley, Emeryville, Oakland and San Leandro. During the last fiscal year (2002/03), the East Shore cities formed a marketing group to establish an identity for the East Shore and to develop and implement a marketing plan that will encourage the location of new technology and biotech companies and help existing technology companies grow and build critical networks. The Bay Area East Shore marketing group's specific accomplishments during last fiscal year included: - Ad Campaign: placed advertisements in Silicon Valley Business Ink trade magazine to highlight the benefits of Bay Area East Shore location to technology firms. The campaign — half -page ads for total cost of $24,420 —ran from December 12, 2002 through May 9, 2003. The ads generated over 1,100 "users" (individuals logging onto the website) and 13,500 hits on the www.BavAreaEastShore.com website, since it became operational in late December 2002. The website has been used as a primary contact point for the advertising. Attached are color copies of the four ads used, each appearing in three issues for a total of 12 ad placements. - Website: created an initial website for Bay Area East Shore and contracted to improve it in fiscal year 2003/04 with marketing materials, testimonials, and an "action- driven" orientation. - Database: purchased Co -Star software to track private lease expirations in San Francisco and San Mateo counties. - Direct Mail Campaign: created postcard mailers, ready to be sent in fiscal year 2003/04 to firms identified in Co -Star database. • The redevelopment of the former U.S. Navy FISC and East Housing area will help to increase property values of surrounding neighborhoods while also providing new affordable housing for low and moderate income households. Redevelopment of the property and the introduction of approximately 586 new housing units will also help to stimulate new spending in nearby neighborhood commercial centers and help support the City's business attraction and retention efforts. In the APIP during FY 2003 -04, • Regarding re -use and leasing of existing commercial structures at Alameda Point, there are currently over 1,000 employees working in 2.1 million square feet of leased space at Alameda Point. Leasing and renewals have slowed down over the past year due to the high Bay Area commercial office vacancy rate. Page 9 Attachment 6 Loan Report The CIC has made no loans that are in default. Page 1 of 1 Attachment 7 Property Report The CIC owns approximately 218 acres located at the former U.S. Navy East Housing/FISC property for the purpose of redevelopment. In June 2003, approximately 31 acres at the former East Housing site was sold to Catellus Residential Group for the development of the first 197 lots located in Blocks A, B and C for new single - family housing. Land sales proceeds are being used to fund blight abatement and the construction of new public backbone infrastructure to support the FISC Catellus residential development which includes 485 units of single - family housing, 101 units of affordable housing, a 4 -acre community park and a 7 -acre new elementary school. Page 1 of 1 Attachment 8 Goals of the CIC's Three Redevelopment Projects Business and Waterfront Improvement Project The Community Improvement Plan for the BWIP was adopted on June 18, 1991. The goals for this project include: • The elimination of blighting influences and the correction of environmental deficiencies in the Project Area, including, among others, small and irregular lots, faulty exterior spacing, obsolete and aged building types, mixed character or shifting uses or vacancies, incompatible and uneconomic land uses, substandard alleys and inadequate or deteriorated public improvements, facilities and utilities; • The strengthening of retail and other commercial functions in the historic downtown areas and the Lincoln historic neighborhood commercial areas; • The strengthening of the economic base of the Project Area and the community by the installation of needed site improvements to stimulate new commercial /light industrial expansion, employment and economic growth; • The replanning, redesign and development of undeveloped areas which are stagnant or improperly utilized; • The assembly of land into parcels suitable for modern, integrated development with improved pedestrian and vehicular circulation in the Project Area; • The provision of opportunities for participation by owners and tenants in the revitalization of their properties; • The provision of adequate land for parking and open spaces; • The establishment and implementation of performance criteria to assure high site design standards and environmental quality and other design elements which provide unity and integrity to the entire Project; • The expansion and improvement of the community's supply of low- and moderate - income housing; and • The expansion and improvement of the community's supply of market -rate housing. Page 1 of 3 The West End Community Improvement Project The Community Improvement Plan for the West End Community Improvement Project (WECIP) was adopted July 5, 1983. The Project was established based upon the blighted condition of the designated Project Area. The goals of the WECIP include: • Providing a more diversified and stable economic base for the Project Area and the community; • Providing safer, more efficient, and economical movement of persons and goods within the Project Area and community; • Conserving and improving" existing public facilities and providing new facilities as needed for the full and complete development of the Project Area and community; • Providing additional housing opportunities for the Project Area and community; • Providing additional employment opportunities for residents of the community; and • Enhancing the natural area of the West End portion of Alameda and emphasizing its favorable environmental factors. Page 2 of 3 Alameda Point Improvement Project The Community Improvement Plan for the AP1P was adopted on April 1, 1998. The goals for this project include: • The elimination of blighting influences and the correction of environmental deficiencies in the Project Area, including, among others, buildings in which it is unsafe or unhealthy for persons to live or work, small and irregular lots, faulty exterior spacing, obsolete and aged building types, mixed character or shifting uses or vacancies, incompatible and uneconomic land uses, substandard alleys, and inadequate or deteriorated public improvements, facilities, and utilities. • The assembly of land into parcels suitable for modern, integrated development with improved pedestrian and vehicular circulation in the Project Area. • The replanning, redesign, and development of portions of the Project Area which are stagnant or improperly utilized. • The provision of opportunities for participation by owners and tenants in the revitalization of their properties. • The strengthening of the economic base of the Project Area and the community by the installation of needed site improvements to stimulate new residential, commercial, and light industrial expansion, employment, and social and economic growth. • The provision of adequate land for parking and open spaces. • The establishment and implementation of performance criteria to assure high site design standards and environmental quality and other design elements which provide unity and integrity to the entire Project. • The expansion, improvement, and preservation of the community =s supply of housing available to low- and moderate - income persons and families. Page 3 of 3 UNAPPROVED MINUTES MINUTES OF THE SPECIAL CITY COUNCIL MEETING THURSDAY- - DECEMBER 2, 2004- -5:30 P.M. Mayor Johnson convened the Special Meeting at 5:30 p.m. Roll Call - Present: Councilmembers Daysog, Gilmore, Kerr, Matarrese and Mayor Johnson - 5. Note: Vice Mayor Daysog was present via teleconference from Best Western Hotel, 14394 Countyline Road, Delano CA. Absent: None. The Special Meeting was adjourned to Closed Session to consider: (04- ) Public Employment- (54957); Title: City Manager. Following the Closed Session, the Special Meeting was reconvened and Mayor Johnson announced that no action was taken. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 9:45 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council December 2, 2004 UNAPPROVED MINUTES MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY - - - DECEMBER 7, 2004 - - - 5:45 P.M. Mayor Johnson convenued the Special Meeting at 5:45 p.m. Roll Call - Present: Councilmembers Daysog, Gilmore, Kerr, Matarrese, and Mayor Johnson - 5. Absent: None. The Special Meeting was adjourned to Closed Session to consider: (04- ) Public Employment - (54957); Title: City Manager. Following the Closed Session, the Special Meeting was reconvened and Mayor Johnson announced that the Council obtained briefing. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 6:20 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council December 7, 2004 UNAPPROVED MINUTES MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY - - - DECEMBER 7, 2004 - - - 7:26 P.M. Mayor Johnson convened the Special Meeting at 7:56 p.m. Roll Call - Present: Councilmembers Daysog, Gilmore, Kerr and Matarrese - 5. Absent: None. Agenda Item (04- ) Recommendation to authorize the Mayor to execute a Contract for recruitment services for City Manager. Mayor Johnson stated that Council met and interviewed various firms for the recruitment of the new City Manager; reference checks will be conducted; Richard Hughes will continue to provide supplemental consulting services; after reference checks have been completed, the Mayor will negotiate and execute the Contract with the preferred recruiter. Councilmember Kerr moved approval of the recommendation (to have the Mayor negotiate and execute the Contract following reference checks) . Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 5. Adjournment There being no further business, Mayor Johnson adjourned the Special Meeting at 7:59 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council December 7, 2004 UNAPPROVED MINUTES MINUTES OF THE REGULAR CITY COUNCIL MEETING TUESDAY - - DECEMBER 7, 2004 - - 7:30 P.M. Mayor Johnson convened the Regular Meeting at 8:00 p.m. ROLL CALL - Present: Councilmembers Daysog, Gilmore, Kerr and Matarrese - 5. Absent: None. AGENDA CHANGES None. PROCLAMATIONS, SPECIAL ORDERS OF THE DAY AND ANNOUNCEMENTS (04- ) Proclamation honoring Officer Patrick Wyeth for his military service. Mayor Johnson read the Proclamation and presented it to Patrick Wyeth. The Police Chief presented the flag hung over Officer Wyeth's camp in Iraq. CONSENT CALENDAR Mayor Johnson announced that Planning Board's decision to 004, Use Permit UP 03 -016 and no. 04- ] was removed discussion. the recommendation to approve the approve Planned Development PD 0- Design Review DR 03 -108 [paragraph from the Consent Calendar for Councilmember Matarrese moved approval of the remainder of the Consent Calendar. Vice Mayor Daysog seconded the unanimous voice vote - 5. [Items so enacted or adopted preceding the paragraph number.] motion, which carried by are indicated by an asterisk ( *04- ) Minutes of the Special and Regular Meetings held on November 16, 2004. Approved. Regular Meeting Alameda City Council December 7, 2004 1 City Council ( *04- ) Ratified bills in the amount of $2,645,353.64. (04- ) Recommendation to approve the Planning Board's decision to approve Planned Development PD 03 -004, Use Permit UP 03 -016 and Design Review DR 03 -108, with conditions, for the Bridgeside Shopping Center at 2523 Blanding Avenue at Tilden Way. Ken Dorrance, Video Station, urged the Council to amend Section 18 of the Planning Board's draft to prohibit chain video stores in the Bridgeside Shopping Center. Councilmember Matarrese stated that he would like to see the speaker's wishes honored. Councilmember Kerr stated that the speaker's video store is unique. Councilmember Matarrese stated that he would like to add a condition excluding chain video stores from permitted uses. The Development Services Director stated that she does not know whether the condition would violate the terms of the Disposition and Development Agreement (DDA); cautioned limiting uses could be problematic with future tenants. Mayor Johnson stated that she was unaware that Blockbuster Video was going into the Center. Doug Wiele, Project Developer, stated there is one signed lease for the Center [grocery store]; no other leases have been executed; there is no deal with Blockbuster Video; there have been several video store proposals but no commitment; stated tenant negotiations are not discussed until the lease is signed. Mayor Johnson inquired whether Mr. Wiele thought about the speaker's request to exclude video chains from the Center. Mr. Wiele responded that he would be happy to have a conversation with the speaker regarding a lease; there are very few independently owned video stores; there are some issues in suggesting to place anything other than a non -chain video store in the Center. Regular Meeting Alameda City Council December 7, 2004 2 Vice Mayor Daysog stated that he would be concerned about acting on the matter tonight; Council needs to understand the ramifications. Mayor Johnson stated Council needs to be concerned with setting precedents. The City Attorney stated Council could give approval tonight and request a report on the leasing progress; Council could amend the PD to exclude certain uses. Councilmember Kerr stated redevelopment districts should not put existing business out of business. The City Attorney stated the Video Station only has a lease; a permanent condition should not be placed on the PD because the Video Station may not be a permanent use. Councilmember Matarrese moved approval of staff recommendation with the condition to direct staff to: 1) keep Council appraised of leasing progress, and 2) bring the issue back if the Video Station is impacted. Vice Mayor Daysog stated that tough decisions need to be made to ensure the greater good for Alameda; Council needs to move forward. Councilmember Gilmore concurred with Vice Mayor Daysog; that she is heartened with the Developer's willingness to open meaning talks with the Video Station. Vice Mayor Daysog seconded the motion. Under discussion, Councilmember Kerr congratulated the members of the Planning Board for their time and effort throughout the project; stated that she feels that all redevelopment of PD's should come to Council; that she is concerned about the downward directed light in the parking lots; the design of the lighting is being left to the discretion of the Planning and Building Director; at Webster Square, tall, bright downward directed lights shine into the Independence Plaza bedrooms. Mayor Johnson inquired whether there could be better language on the type of lighting. Regular Meeting Alameda City Council December 7, 2004 3 Councilmember Kerr responded language could be added to require lighting be compatible and kind to the adjacent residential area. Mayor Johnson stated she would like to give specific direction to ensure lighting does not disturb surrounding properties. Councilmember Kerr stated that the lighting issue should be brought back to Council for approval. The Developer stated that he has no issue with demonstrating the lighting design to Council. Mayor Johnson inquired whether there was a plan to put in decorative lighting, to which the Developer responded the plan was to put in decorative lighting fixtures as trim in the pedestrian areas and more functional lighting in the parking areas. The Planning and Building Director stated there is a post installation inspection of lighting; if the lighting does not satisfy the requirements after installation, modifications can be required; a report can be provided to Council. Councilmembers Matarrese and Daysog amended the motion to include that the lighting design plan return to Council. Mayor Johnson thanked the Developer and City staff for all of their hard work on the project. On the call for the question, the motion carried by unanimous voice vote - 5. ( *04- ) Recommendation to authorize the City Manager to negotiate and execute an Agreement with PPM Energy, Inc. for the purchase of power from wind generation. Accepted. ( *04- ) Recommendation to adopt Legislation to create the procedure for the establishment of Property -Based Improvement Districts in the City of Alameda. Accepted. ( *04- ) Recommendation to extend ferry fuel surcharge on the Alameda /Oakland Ferry Service and the Alameda Harbor Bay Ferry Service. Accepted. Regular Meeting Alameda City Council December 7, 2004 4 ( *04- ) Resolution No. 13797, "Approving Final Map and Bond, Authorizing Execution of Subdivision Improvement Agreement and Accepting Dedications and Easements for Tract 7232 (Winant Way)." Adopted. ( *04- ) Resolution No. 13798, "Declaring Canvass of Returns and Results of Consolidated General Municipal Election Held on Tuesday, November 2, 2004. Adopted. REGULAR AGENDA ITEMS (04- ) Resolution No. 13799, "Appointing Alysa Beth Chadow as a Member of the City Commission on Disability Issues." Adopted. Vice Mayor Daysog moved adoption of the Resolution. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 5. The City Clerk administered the Oath of Office and presented Ms. Chadow with a certificate of appointment. (04- ) Resolution No. 13800, "Appointing Judith A. Lynch as a Member of the City Historical Advisory Board." Adopted. Councilmember Matarrese moved adoption of the Resolution. Councilmember Kerr seconded the motion, which carried by unanimous voice vote - 5. The City Clerk administered the Oath of Office and presented Ms. Lynch with a certificate of appointment. (04- ) Resolution No. 13801, "Appointing Karen L. Hollinger Jackson as a Member of the Social Service Human Relations Board." Adopted. Councilmember Matarrese moved adoption of the Resolution. Councilmember Kerr seconded the motion, which carried by unanimous voice vote - 5. The City Clerk administered the Oath of Office and presented Ms. Hollinger Jackson with a certificate of appointment. Regular Meeting Alameda City Council December 7, 2004 5 (04- ) Update on the new main library project. The Project Manager provided an update on the construction and introduced the proposed construction team. Councilmember Gilmore inquired whether Council came to a consensus regarding removing the open space funds from consideration. Mayor Johnson responded that Council capped the use of contingency at 10%. Councilmember Matarrese stated that Council wanted open space funds removed. Councilmember Kerr stated that the additional $2 million funding for Ron Goode Toyota was earmarked as an investment which would bring back the principal and return; that she is concerned with taking money earmarked for an investment and return and using it for a project that would not produce redevelopment money. Mayor Johnson stated reserves are needed; if the $2 million is not used toward the reserve, sources would need to be found elsewhere. Councilmember Kerr stated additional Measure 0 funds could be prioritized above the $2 million in redevelopment money; inquired what amount would be needed to complete the project. The Project Manager responded the Contract would be around $18 million, which portends a contingency of $1.8 million and a reserve contingency of $1.8 million. Councilmember Kerr inquired how much additional funding would be needed to finish the Library. The Project Manager responded there is $15.6 million in the combination of Measure 0 and bond funding for hard construction costs; the $15.6 million would need to be supplemented to reach $18 million. Councilmember Kerr inquired whether LEED certification could be reviewed after the Library is built, to which the Project Manager responded in the negative. Regular Meeting Alameda City Council December 7, 2004 6 Mayor Johnson stated that Council had given direction to complete the LEED certification components that are good for the project and not spend the money for the certification. The Project Manager provided a handout outlining specific value engineering items proposed for removal; stated all items related to energy savings and comfort of staff and build occupants were retained; Taylor Engineering provided a proposal to complete the commissioning without documentation for $10,000. Councilmember Kerr stated that the Library will be chiefly for children; that she cannot see spending the money for leather. Mayor Johnson inquired whether having different materials in different areas of the Library makes sense, to which the Project Manager responded that the leather upholstery is limited to the adult section. The Interior Designer stated that there would be lounge furniture along the bay windows; the UCSF Medical Library leather furniture has held up well over 14 years. Councilmember Kerr stated that having leather lounge seating may not be the best choice given the fact that money is short. Vice Mayor Daysog stated the Library Board should put together a strategy to have chairs sponsored so there is revenue to replenish the chairs when needed. Councilmember Matarrese stated the question of leather versus vinyl upholstery is premature; that he is leery about commissioning the building for $10,000 without documentation; questioned if there would be balance reports or evidence of inspections; stated that he would like to review whether the LEED process provides value because it ensures that the building is delivered as specified; requested the architect and contractor to provide the technical reasons for the differences between the stacked brick versus the veneer brick; stated that furniture should be addressed once the Library is built. The Architect stated a full brick building with a cavity wall and a concrete wall behind it provides air space which will provide long lasting durability. Mayor Johnson inquired what are all options. Regular Meeting Alameda City Council December 7, 2004 7 The Architect responded options are: 1) concrete wall with a cavity space and brick, 2) slim brick placed onto the concrete, 3) brick placed next to the concrete wall with a smaller air space without the insulation, and 4) steel frame with brick veneer. The Contractor stated that the least expensive method would be concrete block; this method could not be engineered for portions of the building; the pre -cast panels are not an option because there was no way to tie the panels together; shock creed [spraying dry concrete on a form] generates a savings of over $100,000; stated that placing thick tile on top of the concrete is less expensive but not durable over time; that he proposes brick with an air space and concrete wall. Mayor Johnson inquired what the face brick savings would be, to which the Contractor responded $60,000. Councilmember Kerr stated that she would like to move the spending of the additional Measure 0 funds before the redevelopment funds. Vice Mayor Daysog inquired whether the additional Measure 0 funds would have gone to branch libraries, to which the Project Manager responded in the affirmative. Mayor Johnson stated the Library should be envisioned as a redevelopment project because the project will revitalize the surrounding areas; stated the commitment to the branch libraries should not be forgotten; a final decision does not need to be made tonight. Councilmember Matarrese stated that he has no problem with using a portion or all of the $2 million in redevelopment funds; the project has already improved the downtown area and will add value to downtown once built; the voters approved Measure 0 with the understanding that a certain amount of tax dollars would go to improve branch libraries; that he would hold the Project Manager accountable for managing the project within budget and keeping the Council informed. Mayor Johnson inquired what type of architectural services is expected during the construction process. Regular Meeting Alameda City Council December 7, 2004 8 The Project Manager responded the Contract includes contract administration services throughout construction in the amount of $363,000. Mayor Johnson inquired whether there could be change orders, to which the Project Manager responded that there will be change orders but they should not be significant. Mayor Johnson requested a monthly report on change orders once construction begins. Vice Mayor Daysog stated that the additional Measure 0 funds promised to branch libraries should be taken out; redevelopment funds are a legitimate source for library funding; additional Measure 0 funds should not be part of the hopper. Councilmember Gilmore inquired where the money to complete LEED certification comes from, to which the Project Manager responded that the majority of the money is coming from the construction budget. Councilmember Gilmore inquired whether any of the money is coming from Alameda Power & Telecom's (AP &T) budget. The Project Manager responded in the negative; stated that AP &T staff have discussed the potential of using grant funding to supplement the budget by approximately $62,000; staff report will be going to the Public Utilities Board on December 20; utilizing any AP &T resources to fund the Library would cut down on any grand funding for private businesses. Councilmember Gilmore inquired whether the assumption would be that money would come out of the construction budget if the City wanted to include the LEED certification, to which the Project Manager responded in the affirmative. Councilmember Kerr stated that the City cannot afford to remove use of additional Measure 0 funds; $4.2 million in additional funds are needed, including the 10% contingency; if the additional Measure 0 funds are not used, there would be a $1.2 million shortfall; noted AP &T is required by law to have certain public benefit projects in the budget. The AP &T General Manager stated four different categories are budgeted for public purpose programs: 1) energy efficiency, 2) Regular Meeting Alameda City Council December 7, 2004 9 new investments and renewable energy sources, 3) low income programs, and 4) research and development; approximately $370,000 is budgeted annually toward energy efficiency, most of which is forecasted to be spent or already encumbered. Mayor Johnson inquired whether the allocations within the four categories could be adjusted, to which the AP &T General Manager responded that the monies set aside for the public benefit program have already been overspent. Councilmember Matarrese stated there is an option to reduce the contingency to $3 million. Mayor Johnson stated a realistic, sound contingency is needed; some people have stated that the 10% contingency is too low. Councilmember Matarrese stated that doing the value engineering process should reduce the reliance on contingency. Vice Mayor Daysog stated that the contingency industry standard is less than 10%. Councilmember Matarrese stated that utilizing redevelopment funds to fill the gap is an option; Measure 0 funds need to be protected because of the campaign commitment to branch libraries. Mayor Johnson inquired what direction the Project Manager needed tonight, to which the Project Manager responded that he would like specific direction on the exterior wall cladding, LEED certification, durability of fiver cement counter tops versus pressure laminate, and suitability of leather. Michael Hartigan, Citizen Representative of the Library Building Team (LBT), urged moving forward with the project. Honora Murphy, LBT Chair, urged Council to consider Certificates of Participation when funding is addressed. Mayor Johnson requested clarification on the issue of Certificates of Participation. The City Attorney stated under Proposition 218, Certificates of Participation issued for City Hall required a vote of the people; Certificates of Participation must identify a funding Regular Meeting Alameda City Council December 7, 2004 10 source and would require a vote of the people. The Finance Director stated that Certificates of Participation are a lease -back; an asset must be in place in order to issue Certificates; in the case of the library, the asset is not built yet; Certificates could be issued by a vote of the people after the building is built; without an asset in place, rates go up. Marilyn Ezzy Ashcraft, LBT, urged the Council not to abandon the LEEDS certification. Vice Mayor Daysog stated that the West End Library is beautiful; that he is willing to move forward on the requested items and discuss funding later. Mayor Johnson inquired how much the savings would be for fiber cement versus laminate countertops; inquired about maintenance. The Project Manager responded the laminate counter tops would last fairly long and could be replaced two to three times prior to reaching the cost of fiber cement; there is a $26,000 saving by going with pressure laminate counter tops in the staff areas only. Councilmember Kerr stated that removing remove the leather versus vinyl option from discussion was fine with her. The Project Manager stated that the leather versus vinyl option is not critical to the construction contract. Mayor Johnson inquired whether LEED certification could be pursued if funding was found within a timeframe that works with the construction schedule, to which the Project Manager responded LEED certification should be decided on tonight. Mayor Johnson inquired whether other utility companies have been contacted for potential funding, to which the Project Manager responded that he has been in communication with Pacific Gas & Electric (PG &E) and they have not offered any supplemental funding. Mayor Johnson inquired whether the City has applied for money through PG &E, to which the project Manager responded that he applied for a program that PG &E has for new commercial structures. Regular Meeting Alameda City Council December 7, 2004 11 Councilmember Gilmore stated that the LEED certification should not be pursued because the design benefits are already in the building; money should not be spent on outside consultants for when the outcome is uncertain. The Project Manager stated that the elements being taken out are clearly detailed; the staff shower, recycled cotton insulation, additional monitoring points, and the CO2 monitoring in the conference room. Mayor Johnson inquired whether LEED certification is a one -time examination, to which the Project Manager responded there is a revisit after the first year. Councilmember Matarrese stated that he is not interested in placing a certificate on a wall for $54,000; he is interested in the outcomes of LEED assessment; inquired whether having the HVAC wired to accept the monitoring points for efficiency is a $54,000 savings. The Project Manager stated that the CO2 monitors could be installed for $2,950. Councilmember Matarrese stated that he has reservations about having the building turned over to the City without a good commissioning document; inquired whether the certification money could be found through grants The Project Manager stated the LEEDS certification has to start the first day of the project. Mayor Johnson stated that component #4 (leather versus vinyl upholstery) would not be addressed. Councilmember Matarrese stated that he was satisfied with the exterior brick wall cladding option. Mayor Johnson stated that she was fine with the pressure laminate counter tops in the staff area, installation of the CO2 monitoring, and not pursuing the LEED certification. The Project Manager stated that he hoped to bring the Contract to Council before the end of the year to lock in 2004 prices; there would be cost escalations immediately in 2005. Regular Meeting Alameda City Council December 7, 2004 12 Councilmember Matarrese stated that he wants to ensure that benefits are not being given up for $54,000 and assurance that the project is completed as specified. Councilmember Gilmore inquired whether the commissioning of the building for $10,000 involved any written documentation, to which the Project Manager responded that a written report would be issued. Councilmember Gilmore inquired whether there would be any independent checking to ensure that the work was done as specified, to which the Project Manager stated that a third party could be hired; Taylor Engineering could come back in one to three years to ensure that the system is operating efficiently. Vice Mayor Daysog inquired whether State money would be lost by not having LEED certification, to which the Project Manager responded in the negative. Vice Mayor Daysog moved approval of directing staff to move forward with the Contract, including the exterior brick wall cladding, not pursuing LEED certification, and pressure laminate counter tops in the staff areas. Councilmember Kerr seconded the motion. Under discussion, Vice Mayor Daysog stated that he was confident that everything would be done to keep costs down. The Project Manager stated that letters of intent would go out to Amaroso and all subcontractors locking in the prices. Mayor Johnson stated that the cost of materials is not the only cost escalation factor. (04- ) Public Hearing to Utility Districts, Phase 6; and (04- A) Resolution No. 13802, Phase 6." Adopted. consider amending Underground "Amending Underground Districts, Councilmember Kerr moved adoption of the Resolution. Regular Meeting Alameda City Council December 7, 2004 13 Councilmember Gilmore seconded the motion. Under discussion, a resident from the 2500 block of Webb Avenue urged Council to include the 2500 block of Webb Avenue was included. The Public Works Director stated that Webb Avenue is not included in the District; requests for inclusion were not received; at this time, Webb Avenue cannot be added because noticing was not completed; when a comprehensive, accelerated undergrounding plan is provided to Council, Webb Avenue can be added. Councilmember Matarrese stated Council requested that the money be spent down each year instead of building a surplus. Vice Mayor Daysog inquired what timeline is envisioned for putting a plan together, to which the Public Works Director responded the process would take three to four months. Vice Mayor Daysog requested that Public Works review a comprehensive plan for improving the infrastructure that would allow residents to check progress. On the call for the question, the motion carried by unanimous voice vote - 5. (04- ) Public Hearing to consider an Appeal of the Planning Board's denial of Major Design Review DR04 -0013 and Variances VO4 -0005, VO4 -0015, VO4 -0016, VO4 -0017 to permit the construction of a rear deck and garage addition completed without City permits; and adoption of related resolution. The rear deck measures thirty inches in height from grade to top surface of deck and is built up to the south (left side) and west (rear) property lines. The garage addition is an expansion of the existing single- family dwelling to the north (right side) and west (rear) property lines. The Applicant is requesting four (4) Variances to permit construction of the work completed without permit including: 1) Variance to Alameda Municipal Code (AMC) Subsection 30- 5.7(c)(2)(6) to construct a rear deck that measures thirty inches in height and is constructed up to the south side and rear property line with zero setback, where a minimum three foot setback is required for decks measuring twelve to thirty inches in height; 2) Variance to AMC Subsection 30- 5.7(e)(1) to construct an unenclosed stair and landing up to Regular Meeting Alameda City Council December 7, 2004 14 the south side property line with zero setback, where a minimum three foot setback is required for unenclosed stairs and landings; 3) Variance to AMC Subsection 30- 4.4(d)(7) to construct an attached garage addition that extends the main dwelling up to the rear property line with zero setback where a minimum twenty foot setback is required for rear yards; 4) Variance to AMC Subsection 30- 4.4(d)(6) to construct an attached garage addition that extends the main dwelling up to the north side property line with zero setback where a minimum five foot setback is required for side yards. The site is located at 913 Oak Street within an R -4, Neighborhood Residential Zoning District. Applicant: Fred and Ursula Hoggenboom. Continued to January 4, 2005. Councilmember Gilmore moved that the hearing be continued to January 4, 2005. Councilmember Matarrese seconded the motion, which carried by the following voice vote: Ayes: Councilmembers Daysog, Gilmore, Matarrese and Mayor Johnson - 4. Abstention: Councilmember Kerr - 1. (04- ) Public Hearing to consider an Appeal of the Planning Board's denial of Variances, VO4 -0006, 0007, 0008 and 0010, and denial of Major Design Review, DR04 -0026, for all development projects at 3017 Marina Drive; and adoption of related resolution. The site is located within an R -1, Single- Family Residential Zoning District. The development project includes expansion of the residence into the estuary and installation of rear yard decks. Approval is being sought for the following: 1) Variance to AMC Subsection 30- 4.1(d)(3) (Maximum Main Building Coverage exceeding 48%); 2) Variance to AMC Subsection 30- 4.1(d)(7) and Section 30 -2 (Rear Yard) because the building extends across the rear property line into the estuary; 3) Variance to AMC Subsection 30- 5.7(a) (Roof Eaves) and 30- 5.7(d) (Bay Windows) because the roof eaves above the bay windows encroach to within 3 feet from the side property line and bay windows are not permitted to encroach into side yards; 4) Variance to AMC Subsection 30- 5.7(c)(1) (Rear Yard), Subsection 30 -2 (Definitions) (Yard -Rear) and Subsection 30- 4.1(d)(7) (Rear Yard) because decks over 36- inches in height extend into the required side and rear yard setbacks; 5) Variance to AMC Subsection 30- 5.14(c) (Barrier Heights) because the windscreens around the patios exceed the maximum permitted 8 -foot height. The Planning Board found that the Variance for the bay window Regular Meeting Alameda City Council December 7, 2004 15 encroachment be withdrawn because encroachment is in compliance, subject to Design Review approval. Applicant /Appellant: Rita Mohlen. Continued to January 18, 2005. Councilmember Kerr moved that the hearing be continued to January 18, 2005. Councilmember Matarrese seconded the motion, which carried by unanimous voice vote - 5. (04- ) Recommendation to accept the City of Alameda Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ended June 30, 2004. The City's External Auditor, Maria Giannell, Maze & Associates, gave a presentation summarizing the financial statements and management recommendations. Vice Mayor Daysog inquired whether the City is anywhere near the unfunded pension liability situation in San Diego, to which the External Auditor responded in the negative. Vice Mayor Daysog requested staff to provide an explanation on the components of the $7 million interfund transfers. Councilmember Matarrese inquired whether the spreadsheet structure could be simplified, to which the External Auditor responded that the City's method for tracking transfers is boiled down fairly well. Vice Mayor Daysog requested the External Auditor to work with the City Auditor and City Treasurer on the 4 to 7 best practices to allow the City to compare same size cities. The External Auditor responded that accountants are precluded from including opinions in financial statements; she could assist staff in developing and analyzing the information to be included in a staff report; it is helpful to put the numbers in context to utilize the financial statements as a tool. Councilmember Matarrese stated the audit report is dated October 15, 2004; inquired why Council is receiving the report now. The External Auditor responded audit standards state the last date of the fieldwork is the date of the audit; after the Regular Meeting Alameda City Council December 7, 2004 16 fieldwork is completed, the reconciliation is put together for the financial statements; once the upper level consolidation is complete, the draft financial statements can be provided to staff. Mayor Johnson inquired whether a ten -year projection should be implemented, to which the External Auditor responded that she recommends initiating a ten -year projection to enable Council to do long -range planning rather than react to crises that need to be addressed immediately. Mayor Johnson inquired how a ten -year projection could be implemented, to which the External Auditor responded that she could help build a model and provide the tools for staff to manage the operation. Councilmember Kerr stated that the City's pension contributions have gone up by $9 million between 2002 and 2004 and is an example of the serious financial challenges that the City faces. The City Treasurer stated that he encourages Council to move forward with a ten -year projection. The City Auditor stated that it is important to have a ten -year projection for the retirement benefit plan; a ten -year projection for the entire budget would cost significantly more. Vice Mayor Daysog requested a recommendation for providing a structure on how to handle the matter; stated the City does not have a Finance and Budget Commission. Councilmember Kerr stated that the Civil Service Board should be made aware of the situation. The External Auditor stated reviewing pension costs in isolation without reviewing revenues does not allow the Council to see the overall impact on City operations; staff involvement in the project saves time and money and provides staff ownership. Mayor Johnson inquired what the timeframe would be for the project. The External Auditor responded that January or February would be a good time to work on the project with staff. Regular Meeting Alameda City Council December 7, 2004 17 Councilmember Matarrese stated that he wanted to ensure that the project was well defined with regard to Council's expectations; that he liked the idea of reviewing the pension funds and health benefits. The City Manager inquired whether Council would like staff to work with the External Auditor, City Auditor and City Treasurer in drafting a scope of services for Council review. Mayor Johnson responded in the affirmative; stated that the numbers need to be put in context; requested information on the bond refinancing issue. The City Treasurer stated that money was needed by the City for a project; Council approved the bond issue request; the bond was to be backed by a letter of credit issued by a bank; the letter of credit was pulled due to the underwriting bank having difficulties, which resulted in a bond that did not appear to be as good; the refinancing seemed to unwind the disadvantageous situation. Mayor Johnson inquired how much the refinancing cost the City, to which the City Treasurer responded $3 million. Vice Mayor Daysog inquired which bond was being referenced, to which the External Auditor responded the $18.5 million 2003 Tax Allocation Refunding Bond. Councilmember Matarrese stated there are two issues within the audit observation; one is a question of financial practices within the Finance Department and the other is an issue of governance and policy; approving a refinancing is something that Council should review; that he believes there should be a response to the audit observations which indicates deficiencies in the practice. The Finance Director stated that she could provide an internal control memorandum with an action plan for correction by the first meeting of January. (04- ) Councilmember Kerr moved that the Regular City Council Meeting be continued to after 12:00 a.m. Regular Meeting Alameda City Council December 7, 2004 18 Vice Mayor Daysog seconded the motion, which carried by unanimous voice vote -5. * ** Councilmember Gilmore stated that she appreciates the speed in which the Finance Director anticipates getting a corrective action to the Council; she does not want information presented as an Off Agenda Report; she would like to have the matter placed on the agenda to allow Council discussion and direction; that she was gratified to see the External Auditor's recommendation to involve the City Auditor and City Treasurer more on a daily basis; she would recommend Council to have a joint work /study session with the City Auditor and City Treasurer once some of the data comes. Mayor Johnson concurred with Councilmember Gilmore; stated some cities have audit offices; inquired whether it was unusual for a city the size of Alameda not to have an audit staff. The External Auditor responded Alameda is only one of three cities she audits that has an internal auditor. Mayor Johnson stated that there seems to be issues where more on -going audit activities would be beneficial. The External Auditor stated that the Council might want to add an Assistant Finance Director position once there is an improvement in economic conditions. Councilmember Matarrese requested that the audit responses for corrective and preventive action be brought back to Council for approval; stated that the responses also need technical approval by the City Auditor. Mayor Johnson stated that developing an annual plan for auditing issues would be a good idea. (04- ) Recommendation to appropriate $50,000 for services and supplies necessary to engage the community and analyze potential impacts of the proposed Koi Nation Indian casino in Oakland. Accepted. Councilmember Kerr urged residents to attend a Special Meeting on December 14. Regular Meeting Alameda City Council December 7, 2004 19 Councilmember Kerr moved approval of staff recommendation. Councilmember Matarrese seconded the motion. Under discussion, Mayor Johnson inquired who was coordinating the meeting, to which the City Manager responded the Assistant to the City Manager. On call for the question, the motion carried by unanimous voice vote - 5. (04- ) Ordinance No. 2933, "Amending the Alameda Municipal Code by Repealing Subsection 30- 4.2(d)(9) (R -2, Two Family Residence District, Minimum Height, Bulk and Space Requirements), Subsection 30- 4.3(d)(10) (R -3, Garden Residential District, Minimum Height, Bulk and Space Requirements), Subsection 30- 4.4(d)(10) (Neighborhood Residential District, Minimum Height, Bulk and Space Requirements), 30- 4.5(d)(10) (General Residential District, Minimum Height, Bulk and Space Requirements), Subsection 30- 4.6(d)(10) (Hotel Residential District, Minimum Height, Bulk and Space Requirements), and Section 30 -5.12 (Open Space; Schedule of Required Residential Open Space) of Chapter XXX (Development Regulations) in Their Entirety, and Adding a New Subsection 30- 4.2(d)(9) (R -2, Two - Family Residence District, Minimum Height, Bulk and Space Requirements), Subsection 30- 4.3(d)(10) (R -3, Garden Residential District, Minimum Height, Bulk and Space Requirements), Subsection 30- 4.4(d)(10) (Neighborhood Residential District, Minimum Height, Bulk and Space Requirements), 30- 4.5(d)(10) (General Residential District, Minimum Height, Bulk and Space Requirements), Subsection 30- 4.6(d)(10) (Hotel Residential District, Minimum Height, Bulk and Space Requirements), and Section 30 -5.12 (Definition of Required Residential Open Space)." Finally passed. Councilmember Kerr moved final passage of the Ordinance. Vice Mayor Daysog seconded the motion, which carried by unanimous voice vote - 5. ORAL COMMUNICATIONS, NON- AGENDA (04- ) Lorraine Lilley, Harbor Island Tenant Association, requested Council to place a fair relocation ordinance on the December 21, 2004 City Council Meeting. Regular Meeting Alameda City Council December 7, 2004 20 (04- ) Modessa Henderson, Harbor Island Tenant Association, requested Council to review the interim control and place the matter on the December 21, 2004 agenda; inquired how an item could be placed on the agenda. (04- ) Jean Sweeney, Alameda, submitted a handout the 2004 Alameda Point Environmental Program and reviewed contamination. Councilmember Matarrese stated valuable information was presented; requested an official report on the matter at the next Alameda Reuse and Redevelopment Authority Meeting. Councilmember Kerr stated that staff could reproduce the map presented at no cost. (04- ) Bill Smith, Alameda, discussed electric bicycles. COUNCIL COMMUNICATIONS (04- ) Discussion regarding Assembly Bill 2404 (Steinberg) Discrimination: Athletic Programs Councilmember Kerr stated the Bill addresses sports programs discriminating against young women; the legislation is concisely written and has some teeth; the City should review the legislation. Mayor Johnson stated that the City is liable for non - compliance and should take an affirmative measure to ensure compliance; inquired whether the matter should be referred to the Recreation and Parks Commission. Councilmember Kerr responded that the Recreation and Parks Commission would be a good place to start. Mayor Johnson stated organizations which use were also included. Councilmember Kerr stated that the City is allocating resources to private organizations. City facilities responsible for The Recreation and Parks Director stated staff is reviewing the Bill with the City Attorney's office; the City is in better Regular Meeting Alameda City Council December 7, 2004 21 shape today due to the establishment of the Sports Advisory Committee and a Field Allocation Program. Mayor Johnson stated that some of the sports leagues do not have permits for practice times; there should be a formal signup requirement. The Recreation and Parks Director stated specific age groups and teams need reporting; pier review has been helpful. (04- ) Councilmember Kerr stated that a Councilmember should be assigned to monitor Oakland Planning Commission meetings; a recycling facility on the estuary near High Street is being proposed; suggested that a member of the Council subscribe to the Oakland Planning Commission agendas. Mayor Johnson requested to start receiving a copy of the Oakland Planning Commission agendas. (04- ) Councilmember Matarrese stated that the City has a December 16 court date regarding Harbor Island Apartments; requested the matter be placed on an agenda; stated that he is disappointed with the Federal Court's actions. Councilmember Kerr stated City Council action is not needed to pass an ordinance; that she has a negative reaction to punishing every landlord because of the bad acts of one landlord. Vice Mayor Daysog stated that he believes the proposed ordinance is worth reviewing; that he would hate to have to go to court again; that he does not believe the City is ready to have an emergency ordinance at this time. Mayor Johnson stated that there are many organizations in Alameda that would like to provide input; stated that she does not recall any Rent Review Advisory Committee action in the last two years. Councilmember Gilmore concurred with Vice Mayor Daysog; stated that she was concerned that other landlords would watch to see how the City would handle the Fifteen Asset Management Group; the City does not want to be reactive; policies should be in place. Regular Meeting Alameda City Council December 7, 2004 22 Councilmember Matarrese stated that Council needs an update on what happens at the December 16 hearing; direction needs to be established. Councilmember Matarrese requested a report on planning and building activity, the outcome of the December 16 court date, and any negotiations between the City and the Fifteen Asset Management Group be discussed at the December 21 City Council Meeting. Vice Mayor Daysog stated the discussion should include the next steps to be taken. ADJOURNMENT There being no further business, Mayor Johnson adjourned the Regular meeting at 1:00 a.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Brown Act. Regular Meeting Alameda City Council December 7, 2004 23 UNAPPROVED MINUTES MINUTES OF THE SPECIAL CITY COUNCIL MEETING TUESDAY- - DECEMBER 14, 2004- -7:00 P.M. Mayor Johnson convened the Special Meeting at 7:30 p.m. Roll Call - Present: Absent: Councilmembers Daysog, Kerr, Matarrese and Mayor Johnson - 4. Councilmember Gilmore - 1. Agenda (04- ) A Special Meeting was called to allow the Council to attend a Town Hall Meeting with the City of San Leandro to allow public comment on the Koi Nation Casino being proposed near the Oakland Airport. Opponents: Alice Lai - Bitker, Alameda County Board of Supervisors; Doug Siden, East Bay Regional Park District; Rachel Richman, Assemblywoman Wilma Chan; Emilia Martins, San Leandro; Gail Wetzork, Alameda; Alaina Stewart, Alameda; Susan Buresh, San Leandro; Ursula Jensen, Alameda; Dave Needle, CLASS; Robert Pardee, Alameda; Joan Adcock, Coral Reef Inns and Suites; Sam Caponio, San Leandro; Reyla Graber, Alameda; Betty Crowhurst, Alameda; Richard Hofmann, Alameda; Michael Scholtes, Alameda; Rob Wonder, Alameda; Cathy Leong, Alameda Chamber of Commerce; Lee Harris, Alameda; Tracy Myers, San Leandro; Janet Waring, San Leandro; Barry Finkelstein; Mike Katz, San Leandro; Laura Hutton, Alameda; Nancy Issel- Mayes; Ann Channin, Alameda; Barbara Tulesa, Alameda; Neil Garcia - Sinclair, Alameda; Michael John Torrey, Alameda; Robert Schwartz, San Leandro; Red Wetherill, San Leandro; Charles Hodgkins, Alameda; Eric Helmgren, Alameda; Tom Jordan, Community of Harbor Bay Isle; Richard Jepson, Alameda; Joel Achramovicz; Ann Mitchum, Oakland; Jen Jackson, Save the Bay; Jean Sweeney, Alameda; Melody Marr, Alameda Chamber of Commerce; Marilyn Oliver, Alameda; Rosemary McNally, Alameda; Liz Rogers, Alameda; Janet Mefh, San Leandro; Donald Mattersdorff; Conna Lopez; Carole Parnes; Melissa Plaisance, Alameda; and Carol Brown, San Leandro. Neutral: Wafaa Aborashed, San Leandro; Bill Smith, Alameda; and Jeff Houston, San Leandro. Proponents: David Carvalho, Oakland. Adjournment Mayor Johnson adjourned the Special Meeting at 9:50 p.m. Respectfully submitted, Lara Weisiger, City Clerk Agenda for meeting was posted in accordance with the Brown Act. Special Meeting Alameda City Council December 14, 2004 CITY OF ALAMEDA RESOLUTION NO. COMMENDING BARBARA KERR FOR EIGHT YEARS OF SERVICE TO THE CITY OF ALAMEDA AS COUNCILMEMBER THE COUNCIL OF THE CITY OF ALAMEDA records it appreciation for the years of service faithfully rendered by Barbara Kerr as Councilmember of the City of Alameda; and WHEREAS, Barbara Kerr was first elected to the Alameda City Council on November 5, 1996 and served as Councilmember from December 17, 1996 until December 19, 2000; and WHEREAS, Barbara Kerr was reelected for a second term to the Alameda City Council on November 7, 2000 and served as Councilmember from December 19, 2000 until December 21, 2004; and WHEREAS, during her tenure, Barbara Kerr has served on numerous agencies, including the League of California Cities and the Alameda County Lead Abatement Joint Powers Authority Board; and C. 0 WHEREAS, Barbara Kerr has been active in the preservation of residential neighborhoods for over 30 years. WHEREAS, Barbara Kerr's accomplishments deserve recognition and commendation, among these as member of the Alameda Reuse and Redevelopment Authority overseeing the redevelopment of the Alameda Naval Air Station, the Chair of the City's first Housing Element Committee in the 1970's, and member of the Base Reuse Advisory Group Housing Subcommittee; and NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Alameda does hereby express its sincere appreciation for Barbara Kerr's contributions of time, effort, and experience for the benefit of the City of Alameda. BE IT FURTHER RESOLVED that the Council of the City of Alameda, acknowledging her energy and resourcefulness, does hereby congratulate Barbara Kerr on her years of service to the community and extends it deepest gratitude for her many labors on behalf of the City of Alameda. BE IT FURTHER RESOLVED that the Council of the City of Alameda, City staff, and friends and admirers throughout the community and the Bay Area extend Barbara Kerr their congratulations and best wishes for continued good health, success and happiness. Resolution 12 -21 -04 I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the day of , 2004, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of said City this day of , 2004. Lara Weisiger, City Clerk City of Alameda CITY OF ALAMEDA RESOLUTION NO. ACKNOWLEDGING CITY MANAGER JAMES M. FLINT FOR HIS CONTRIBUTIONS TO THE CITY OF ALAMEDA THE COUNCIL OF THE CITY OF ALAMEDA records its appreciation for the years of service faithfully rendered by JAMES M. FLINT, for the City of Alameda; and WHEREAS, JIM FLINT has made significant contributions to the City of Alameda in his tenure, among those being: • The initiation of a change in the organization's orientation toward one of strong community engagement which included a number of community visioning initiatives; staff/volunteer teams to implement projects and programs; and partnerships with community groups, other governmental organizations and the private sector. • The creation of the first Information Technology Strategic Plan and Information Technology Department to manage our rapidly expanding technology assets, developed the City's website, and increased the public's access to the City's information and data bases. • The maintenence of Alameda's public safety services as two of the most effective Police and Fire Departments in the East Bay, having the best response times in Alameda County. • Prudent financial management practices to continue service delivery to the citizens of Alameda. • The implementation of a number of economic development initiatives which started with the preparation and adoption of the City's first Economic Development Strategic Plan. • The recognition of organizational performance through state and national awards for the delivery of quality services, projects and programs to our community. WHEREAS, on March 14, 2005, JAMES M. FLINT will officially retire from his position as City Manager for the City of Alameda and thirty three years of local government service. Resolution 12 -21 -04 NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Alameda does hereby congratulate JAMES M. FLINT for his outstanding achievement in his service to the City of Alameda and to the profession of city management. BE IT FURTHER RESOLVED that the Council of the City of Alameda does hereby congratulate JAMES M. FLINT for his years of service and extends its deepest gratitude to him for his many labors on behalf of the City of Alameda. Mayor Beverly Johnson Vice Mayor Tony Daysog Councilmember Barbara Kerr Councilmember Marie Gilmore Councilmember Frank Matarrese I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the day of , 2004, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of said City this day of , 2004. Lara Weisiger, City Clerk City of Alameda Proclamation Whereas, Dance /10 Performing Arts Center is owned and directed by Pamm Drake; and Whereas, The Tap Dancing Christmas Trees have been entertaining young and old for 12 years; and Whereas, The Tap. Dancing Christmas Trees have entertained at the Mayor's Tree Lighting events numerous times; and Whereas, They were invited and participated in the Macy's Thanksgiving Day Parade in New York in 2001 and 2004 representing Alameda; and Whereas, They have entertained at tree Iightings for the City of Emeryville, the City of Hayward and the City of Oakland; and Whereas, They have participated in the Oakland Holiday Parade, the Niles Parade and the Oakland Lighted Yacht Parade; and Whereas, The dance studio has been an active participant in the Mayor's 4th of July Parade and has provided entertainment at both the Relay for Life and the Earth Day Celebration at Washington Park. Now, therefore, I, Beverly Johnson, Mayor of the City of Alameda, do proclaim December 21, 2004 as Tap Dancing Christmas Tree Day In the City of Alameda. o keep on tapping, - Beverly May Proclamation #3 -A 12 -21 -04 December 16, 2004 Honorable Mayor and Councilmembers: This is to certify that the claims listed on the check register and shown below have been approved by the proper officials and, in my opinion, represent fair and just charges against the City in accordance with their respective amounts as indicated thereon. Check Numbers Amount 1311- 131707 E12924 E13030 Void Checks: 131216 131180 131247 131035 GRAND TOTAL Allowed in open session: bate' Clerk approved for payment: Date: Chief Financial Officer Council Warrants 12/21/04 2,058,661.28 58,991.33 (360.92) (90.00) (2,149.00) (91.35) 2,114,961.34 Respectfully submitted, BILLS #4 -A 12/21/04 CITY OF ALAMEDA MEMORANDUM Date: December 15, 2004 To: Honorable Mayor and Councilmembers From: James M. Flint City Manager Re: Recommendation to Approve, By Motion, a Finding that Repair of the Main Street Ferry Terminal Facility Constitutes a Great Necessity or Emergency that Requires Immediate Action (Without Bid); and Authorize the Interim City Manager to Enter into Such an Agreement(s) (Requires Four Affirmative Votes) BACKGROUND On Monday, December 13, 2004, the Alameda Main Street Ferry dock was damaged by a large Army ship that was docked by Bay Ship & Yacht (BSY) alongside the Main Street barge. Preliminary surveys of the facility indicate that at least three of the four dock piles and the passenger gangway were damaged. Alameda/Oakland Ferry Service (AOFS) to and from Main Street has been suspended until damage has been fully assessed and repairs completed. DISCUSSION /ANALYSIS BSY and the City ( "Parties ") are conducting damage assessments and have begun negotiations seeking to reach an agreement on the nature of the damage, required repairs, and BSY's financial responsibility for these and for other City incurred expenses (including lost revenue). If negotiations are not successfully concluded quickly, facility repair and return of the terminal to service may be delayed. Depending on the progress of negotiations, the City may decide to repair the facility immediately while negotiations with BSY continue. A Finding that Repair of the Main Street Ferry Terminal Facility Constitutes a Great Necessity or Emergency would reserve this option for the City. To repair the barge under the normal Request for Proposal (RFP) process would result in continued suspension of the ferry service over the next three or more months. City Charter, Section 3 -15 states: "Council may, by four votes... determine that in its opinion ...great necessity or emergency requires immediate action, and thereupon proceed to make such public work or improvements without contract and to purchase such materials or supplies in the open market." The continued suspension of AOFS service constitutes a great necessity or emergency in that: a) the continued loss of fare box revenue over several weeks will seriously affect the financial viability of the AOFS; and b) many Gtvo(Alenwda Dedicated to Excellence, Committed to Service Report #4 -B CC 12/21 -04 Honorable Mayor and Page 2 Councilmembers December 15, 2004 Alameda residents are experiencing significant disruption of their commute schedules. The AOFS carried 419,000 riders in FY 2003/04. The service operates with two City owned vessels, the Peralta and the Encinal. BUDGET CONSIDERATION /FINANCIAL ANALYSIS The AOFS is budgeted under CIP 621.20. As the City and BSY are in the process of assessing the nature and extent of the damage, there is no estimate of repair costs. Based on a similar project at the Harbor Bay Ferry Terminal, the City Manager estimates that repairs could be at least $300,000. The City's position is that BSY is responsible for all repair expenses including lost revenue. RECOMMENDATION The City Manager recommends that Council, by motion, find that repair of the Main Street Ferry Terminal Facility constitutes a great necessity or emergency that requires immediate action (without bid) and authorize the Interim City Manager to enter into such an agreement(s) (Requires Four Affirmative Votes). Respectfully submitted, Matthew T. Naclerio Public Works Director ei\C\U By: Ernest Sanchez C£1 LJ Ferry Manager MTN:ES:gc G:\ PUBWORKS\ PWADMIN\COUNCIL\2004 \122104\Main Street Barge Repair.doc Dedicated to Excellence, Committed to Service Givolidameda Vblic Works �ibiwnt wcr wowWo,ks l You! CITY OF ALAMEDA MEMORANDUM Date: December 7, 2004 To: Honorable Mayor and Councilmembers From: James M. Flint City Manager Re: Recommendation to Adopt a Resolution Approving Parcel Map No. 8474 (2430 -2490 Mariner Square Loop), Accepting Dedication of Electrical Easement and Rights of Access for Operations of Public Safety Vehicles and Emergency Equipment BACKGROUND On October 19, 2004, the City Council, per Resolution No.13772, approved Tentative Parcel Map No. 8474, subdividing the previously approved Parcel Map No. 7026, containing two parcels into four parcels. The property is located at 2430 -2490 Mariner Square Loop, between Mariner Square Loop and the Webster Street Tube. DISCUSSION /ANALYSIS The final parcel map has been reviewed and determined to be technically correct and in substantial conformance with the approved tentative parcel map and conditions of approval. The site is fully developed with four office /research and development buildings of one and two stories, each surrounded by parking and landscaping. The property is subject to declarations of easements (similar to covenants, conditions and restrictions) that provide for ingress, egress, parking and utilities easements over common areas, and maintenance and repair of common areas. The declarations of easements will be recorded concurrently with the recording of the final parcel map. The owner, Limar Realty Corporation, is dedicating electrical easements for Alameda Power & Telecom (AP &T) transformers and rights of access for public safety vehicles and emergency equipment. The applicant has deposited sufficient funds to cover charges for the review and a mylar copy of the recorded Parcel Map. A copy of the Parcel Map is on file in the Public Works Department. BUDGET CONSIDERATION/FINANCIAL IMPACT Approval of the tentative parcel map and resolution does not affect the General Fund. Dedicated to Excellence, Committed to Service GlyofWmeda ubl cWorks Department Public Works Wakvf r lind Report #4 -C CC 12/21 -04 Honorable Mayor and Page 2 Councilmembers December 7, 2004 RECOMMENDATION The City Manager recommends that the City Council, by motion, adopt a resolution approving Parcel Map No. 8474 (2430 -2490 Mariner Square Loop), accepting dedication of electrical easements and rights of access for operations of public safety vehicles and emergency equipment. Respectfull, submitted, atthew T. Naclerio Public Works Director CC)C1 6 17/A7t By: Ed Sommerauer bAt q . Associate Civil Engineer MTN:ES:gc G:\ PUBWORKS\ PWADMIN \COUNCIL\2004 \122104\8474Final Parcel Map.doc Dedicated to Excellence, Committed to Service GlyofAlamtde Public Works DDepartment Public Works Iff fix You! CITY OF ALAMEDA RESOLUTION NO. APROVING PARCEL MAP NO. 8474, ACCEPTING DEDICATION OF ELECTRICAL EASEMENTS AND RIGHTS OF ACCESS FOR OPERATIONS OF PUBLIC SAFETY VEHICLES AND EMERGENCY EQUIPMENT WHEREAS, Tentative Parcel Map No. 8474 was approved by the City Council per Resolution No. 13772 on October 19, 2004; and WHEREAS, Parcel Map 8474 was found to be Categorically Exempt from the review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15315 (Minor Land Divisions); and WHEREAS, the Public Works Department has reviewed Parcel Map 8474 and has proposed a number of Conditions which have been incorporated as Conditions in City Council Resolution No. 13772. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Alameda pursuant to Section 30 -81.8 of the Alameda Municipal Code, hereto accepted and c conditionally approved by the Planning Board and City Council, is hereby approved and L.L. permission given to the subdivider to record same, based upon the fmdings and subject to the 0 i zconditions set forth in City of Alameda Council Resolution No. 13772. cr C\ `� ® BE IT FURTHER RESOLVED by the Council of the City of Alameda that the 1.1 easements identified on Parcel Map 8474 for electrical easement use and rights of access for public safety vehicles and emergency equipment is hereby accepted on behalf of the City, for use in conformity with the terms as shown on the Parcel Map. * * * * * * I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 21st day of December, 2004, by the following vote to wit: 0 AYES: NOES: ABSENT: ABSENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this day of 2004. Lara Weisiger, City Clerk City of Alameda Resolution #4 -C CC 12 -21 -04 CITY OF ALAMEDA Memorandum TO: Honorable Mayor and Councilmembers FROM: James M. Flint City Manager DATE: December 8, 2004 RE: Resolution Approving revised Memorandum Of Understanding and Salary Resolution between the Alameda City Employees Association and the City of Alameda for the period commencing July 1, 2003 and ending June 30, 2006 BACKGROUND The proposed Memorandum of Understanding (MOU) between the Alameda City Employees Association (ACEA) and the City of Alameda is for the period July 1, 2003 through June 30, 2006. DISCUSSION The City of Alameda Labor Relations Representatives have met in Closed Session with the Council and the Public Utilities Board to discuss negotiations with the ACEA. The revised MOU submitted for your approval is a result of those negotiations and falls within the parameters authorized by the Alameda City Council. This MOU is for the period July 1, 2003 through June 30, 2006. It provides for a general 2% wage increase retroactive to June 27, 2004; a second general 2% wage increase effective June 26, 2005; and other benefit adjustments through the term of the contract. The MOU is available in the City Clerk's office. BUDGET CONSIDERATION The cost for the implementation of the salary and other benefit enhancements will be: Fiscal Year 2004 -05 — Total cost is approximately $531,301 ($190,495 currently budgeted, $340,806 new appropriation). General Fund cost is approximately $270,001 ($99,351 currently budgeted, $170,650 new appropriation). Fiscal Year 2005 -06 — Total cost is approximately $533,389 ($222,212 currently budgeted, $311,177 new appropriation). General Fund cost is approximately $271,212 ($112,988 currently budgeted, $158,224 new appropriation). "Dedicated to Excellence, Committed to Service" Report #4 -D CC 12/21 -04 Honorable Mayor and Page 2 Councilmembers December 8, 2004 RECOMMENDATION Recommend formal approval of this Memorandum of Understanding and Salary Resolution. Respectfully submitted, James M. Flint City Manager ren Willis Human Resources Director "Dedicated to Excellence, Committed to Service" E 0 Li- 693 CITY OF ALAMEDA RESOLUTION NO. APPROVING REVISED MEMORANDUM OF UNDERSTANDING AND SALARY RESOLUTION BETWEEN THE ALAMEDA CITY EMPLOYEES ASSOCIATION AND THE CITY OF ALAMEDA FOR THE PERIOD COMMENCING JULY 1, 2003 AND ENDING JUNE 30, 2006 WHEREAS, there has been submitted to this Council a Memorandum of Understanding between the Alameda City Employees Association and the City of Alameda; and WHEREAS, the Council of the City of Alameda has fully examined said proposed Memorandum of Understanding, a copy of which is on file in the Office of the City Clerk, and thereby finds and determines adoption of said documents to be in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Alameda that said Council hereby approves and adopts said revised Memorandum of Understanding. BE IT FURTHER RESOLVED that the position classifications and salary increases set out in said Memorandum of Understanding are hereby designated as those applicable to the respective classifications in the service of the City of Alameda, effective July 1, 2003. BE IT FURTHER RESOLVED that the provision of this Resolution shall supersede any other resolution in conflict herewith. Resolution #4 -D CC 12 -21 -04 I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the day of , 2004, by the following vote to wit: AYES NOES: ABSENT: ABSTENTIONS: IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the seal of said City this day of , 2004. Lara Weisiger, City Clerk City of Alameda Date: December 16, 2004 To: Honorable Mayor and Members Of the City Council From: James M. Flint City Manager RE: Status of Harbor Island Apartments Background: At the December 7, 2004, meeting of the City Council, the Council requested an update on the status of Harbor Island Apartments. Fifteen Group, owner of this apartment complex, is terminating the tenancy of all residents in order to renovate the complex. Discussion: Occupancy: There are approximately 47 families remaining at Harbor Island. All but 16 have had their lease expire. Harbor Island has filed unlawful detainer actions on about 11 tenant families who are holdovers and are granting extensions for some other tenants who need extra time to move. About 10 tenants are Section 8 Housing Choice Voucher Holders. Security: Officer Jeff Emmitt officially opened up a Problem Oriented Policing (POP) project directed at the Harbor Island Apartments on February 1, 2003, although for a number of years there had been a coordinated effort by various officers to address crime problems associated with this complex. The problems targeted by the POP project included loitering, open drug sales and consumption, illegal activities occurring in vehicles on the premises, and trespassing. These problems resulted in a disproportionate amount of calls for police service in and around this property compared with the rest of the City. Due to a rotation of patrol assignments, Officer Rob Frankland took over the POP project in March 2003. He has received assistance on the project from Officer Erik Klaus. Both Officer Frankland and Officer Klaus worked in a cooperative effort with the property owners, the various on -site management companies, the contracted security officers, the Alameda County District Attorney's Office, the Alameda Housing Authority, and other City Departments to address the specified issues. Currently, out of the total 615 units at the Harbor Island Apartment complex, only 47 of them remain occupied. This roughly equals an occupancy rate of Tess than 8 %, which should continue to fall as the remaining rental leases expire. Because of the low occupancy rate and the cooperative effort to reduce crime, calls for service to the area Re: 7 -A 12 -21 -04 Honorable Mayor and Members December 16, 2004 Of the City Council Page 2 of 5 around the Harbor Island Apartments for the latter part of this year have been reduced by 38% compared to the first half of the year. This has had a direct impact on the entire West End as calls for service to the area as a whole have been reduced by 16% during the same time frame. Since the goals and objectives of the original POP project had been met there was no need to keep the project open. Although the POP project was officially closed on December 7, 2004, Officer Frankland and Officer Klaus continue to act as a liaison between the owner -group and the City /Police Department as necessary. Permit Process: Currently, the status of the building /planning process is as follows: The Planning Board conducted its first study session on this project Monday evening, December 13, 2004. The study session was well attended by members of the public (the chambers were nearly full). The study session included a power point presentation by Axis Architecture, on behalf of Fifteen Group, reviewing their renovation proposal. Issues that were brought up in comments from the public and the planning board include: Design /Architecture: (e.g. concerns about the roof treatment, gable vs. hip roof towers, gymnasium style of the proposed community building, location of community facilities on second floor vs. ground floor, institutional look/feel of certain exterior facades, new garage buildings creation of visual barriers, flat appearance of proposed trellis structures to replace existing carports, overall desire to create more individuality for buildings and spaces to create a more welcoming neighborhood environment, questions re: the applicability of the Bayport project at FISC as the appropriate frame of reference for determining neighborhood compatibility). There was not extensive discussion of the proposed colors and materials at this initial session. Landscaping: (e.g. concerns about the adequacy of increased landscaping, and maintaining site transparency). Walls /Fences /Gating: (e.g. desire to avoid long monolithic expanses of fences and walled areas...avoid use of architectural features such as the proposed entry pylons that have the effect of creating visual demarcations between the site and surrounding neighborhoods, consider removing perimeter fences /walls or increasing openings). Security: (e.g. great interest in input from the Police Department regarding security issues related to design and site plan, lighting, desire for site transparency to improve security). Neighborhood Connections/West Alameda Neighborhood Improvement Plan: (e.g. wanted the opportunity to review the proposed streetscape /neighborhood improvement plan to determine project consistency, supported substantially improving neighborhood connections). "Dedicated to Excellence, Committed to Service" Honorable Mayor and Members December 16, 2004 Of the City Council Page 3 of 5 Scope of Review under the PD /DR process: Board members have requested input from the City Attorney's office regarding their scope of review /authority in the PD and DR process. Certain speakers questioned the project's eligibility for exemption under CEQA. Project Amenities: (e.g. need for improved /increased children's play areas /tot lots, recreational amenities in pool area /community building area, consider relocating community facilities to ground floor of community building, consider visual accessibility of play areas to improve safety /security). Fire Sprinklers: (e.g. 15 Group is questioning applicability of sprinklers to the project, various speakers expressed support for sprinklering the project). Seismic /Structural Upgrade Requirements: (e.g. extent of required seismic upgrades, will all plumbing and electrical systems be replaced /upgraded, will areas with existing structural concerns be addressed, will existing sewer problems be resolved). Phasing of the Renovations: (e.g. what is the Boards jurisdiction over phasing, how will project construction be coordinated with remaining residents, how will any short term construction related impacts be addressed to minimize impacts on neighborhood). Transit Accessibility: (e.g. need for improved accessibility noted...and concern that site plan should encourage transit use /accessibility). Bike /Ped Improvements: Supported improvements for bike access and parking and requested coordination with appropriate city staff and community organizations to determine type /location. Sales Office: Questioned the purpose of the sales office, where it is currently located, (first vs. second floor location). Parking: Requested detailed parking analysis. Community Building Use: Questioned if the proposed facility could be made available for outside /neighborhood use, suggested additional amenities in and surrounding such as improved kitchen facilities, outdoor cooking /bbq areas, etc. Public Art: Questions re: what/how public art requirements for the project will be satisfied. Community Input: Urged 15 Group to meet with the community /neighborhood to seek input re: design /project issues /amenities prior to next Board study session. Board declined to create subcommittee at this time, suggesting that the applicant should respond first to Board and community concerns and increase community outreach at this time. "Dedicated to Excellence, Committed to Service" Honorable Mayor and Members December 16, 2004 Of the City Council Page 4 of 5 Piecemealing: Concerns were expressed that the project is being piecemealed in an attempt to avoid or minimize code upgrade requirements. Written Eve Bach on behalf of Arc Ecology also submitted Correspondence. A PDF of that letter will be forwarded separately for your review. If I can obtain a copy of the power point from the applicants I'II also forward that separately...however the tape of the PB meeting should also include the power point presentation. Staff will also review the tape to make sure that all public and board comments /requests have been noted and will be addressed. A follow up letter to the 15 Group will be prepared next week itemizing the feedback from the Board's study session. 15 Group is continuing to proceed, so far, with separate building permits for interior renovations (as they are exempt from design review) although they are challenging the validity of the fees applicable to these permits. Status of Litigation Against Fifteen Group: The City's lawsuit and motion were predicated on the need to protect HIA tenants from being forced into homelessness and the resulting impact this would have on City services. The City's lawsuit and motion was successful in ensuring that the 15 Group provided financial and other moving assistance for their tenants and, pursuant to Judge Alsup's earlier order, that 15 Group meet to address the special needs of tenants. At least 60 tenants attended the two October meetings ordered by Judge Alsup and many tenants' families received additional financial and other relocation support. Based on 15 Group's lawyer's reports back to the judge that he had personally monitored relocation assistance efforts and that all but a small percentage of tenants had agreed to relocate and accept the benefits package, the judge found no necessity of issuing a restraining order prohibiting 15 Group from terminating any leases at HIA. The judge stated that there was no evidence that any tenant had been made homeless or was about to become homeless. Having accomplished as much as possible with the lawsuit, the City filed a motion to dismiss the case without prejudice. 15 Group filed Opposition papers against the City's motion to dismiss, asserting that the dismissal should be with prejudice and that the Judge had the discretion to declare them the prevailing party and award them attorneys' fees and costs. (15 Group had previously indicated their attorneys' fees were in the range of $250,000). On December 9, 2004, Judge Alsup issued an Order granting City's motion for dismissal without prejudice, and declined to acknowledge any entitlement to attorneys' fees on the part of 15 Group. The December 16th hearing was vacated. The Judge also indicated in his Order that, unless the City filed an amended complaint by December 20th, that he would close the file on the case. 15 Group has indicated that it intends to file a separate motion for attorneys' fees. The City has not yet been served with such a motion. Results of the December 13, 2004 Meeting with the Fifteen Group: "Dedicated to Excellence, Committed to Service" Honorable Mayor and Members December 16, 2004 Of the City Council Page 5 of 5 The Mayor and staff met with representatives of the Fifteen Group on Monday, December 13, 2004. There was a discussion on the number of tenants remaining at HIA and what assistance Harbor Island is providing these tenants. Fifteen Group representatives said that they have filed unlawful detainer actions against those tenants who have not cooperated and who refuse to move. They have given some extensions to those tenants who have cooperated with them but need some additional time to move. The Mayor stated that the City is still dealing with the negative impacts of what the Fifteen Group created and urged them to continue to offer assistance to their tenants including those they filed unlawful detainer actions against. The Fifteen Group had a mixed reaction to the request. There was a discussion about how the permit fees were calculated as well as the requirement for fire sprinklers. The Fifteen Group will provide more information to the Building Department regarding the scope of work to better determine the cost of permits. Staff recommended that the Fifteen Group increase their management standards and practices in order to prevent a re- occurrence of the high crime and poor maintenance which resulted in the property being run down to the point which it needed major renovations which is causing the massive dislocation of hundreds of tenants. The Fifteen Group agreed that both maintenance and management of their property would improve after the physical improvements to the property are complete. Although they did not want to share their corporate policy manuals about their management practices and standards with staff they did offer to listen to staff's recommendations on this subject. The Housing Authority will follow up with them on this matter. There was also a discussion of reconciling financial records with the Housing Authority to assure that HIA received the full amount of Section 8 Housing Assistance Payments they were due. HIA will submit a list of tenant accounts which the Housing Authority can use to provide documentation to support payments. The meeting concluded with the Mayor continuing to urge the Fifteen Group to give their tenants one last opportunity to move without having to go through the eviction process. Recommendation: This report is for information only. MTP:ED U :Iboc reports\CC Harbor Island Respectfully submitted, Michael T. Pucci Executive Director Housing Authority "Dedicated to Excellence, Committed to Service" Housing Authority of the City of Alameda 701 Atlantic Avenue - Alameda, California 94501 -2161 - Tel: (510) 747 -4300 - Fax: (510)522 -7848 - TDD: (510) 522 -8467 December 10, 2004 TO: Honorable Chair and Members of the Board of Commissioners Honorable Chair and Members of the Housing Commission FROM: James M. Flint Chief Executive Officer RE: OFF - AGENDA 4w C.) ND Response to Questions and Concerns raised by Harbor Island Apartments Tenants Background On November 29, 2004, the Mayor, City Attorney and Assistant City Manager met with tenants from Harbor Island Apartments. At that meeting the tenants raised several concerns and questions. The following is a response to some of those concerns and questions. Discussion Tenants raised a concern that tenants who receive Section 8 assistance were not informed by the Housing Authority of their rights /status and were taken advantage of by Harbor Island Apartment Management. The Housing Authority has provided substantial assistance to Harbor Island residents with Section 8 Housing Choice Vouchers during this process. The following actions have been taken: 1. Staff attended Harbor Island's Landlord Fair on Saturday, August 29, to which all tenants were invited. At this fair, staff provided detailed instructions on the procedures for tenants to move with their Section 8 vouchers. 2. Housing workers have responded promptly to all inquiries from Section 8 HCV holders' requests for recertification to move. 3. Where the Housing Authority has not been contacted by Harbor Island Section 8 tenants, staff has attempted to contact them to provide the information that they will Re: 7 -A "Dedicated to Excellence, Committed to Service 12 -21-04 Honorable Chairs and Members of the December 10, 2004 . Board of Commissioners and Housing Commission . Page 2 of 5 need to move with their vouchers. Not all attempts have been successful as some residents do not have phones. 4. The Housing Authority has provided to Harbor Island Section 8 tenants and Harbor Island management a list of available apartments in Alameda where the property owner is willing to rent to voucher holders. This list is updated weekly. 5. All units have to pass an inspection before a new HAP contract can be signed and the tenant moves. All inspections have been scheduled and completed within 72 hours after receiving a request for tenancy approval from the tenant. 6. Staff informed the Tenant's Association leadership that the Housing Authority would continue to make Housing Assistance Payments to the landlord as long as the tenant remained in the unit. This was also put in a notice which was given to the Tenant's Association to distribute on November 10, 2004. Housing Assistance Payments to Harbor Island have no impact on the tenants' ability to move. These payments are made under the contract between the Housing Authority and Harbor Island. The tenant is responsible only for his or her portion of the rent. The landlord is not required to accept the HAP payment and in fact on or about November 14, 2004 the Fifteen Group notified staff that they would not accept HAP payments or rent from tenants beyond the tenants move out date. Esperanza: The tenants raised a concern that Esperanza was going to be converted to market rate housing. The Housing Authority has no plans to convert Esperanza to market rate housing and because of federal regulations and an annual contribution contract we have with HUD it is virtually impossible to do so. Esperanza is a public housing project subsidized by the U.S. Department of Housing and Urban Development and is prohibited from accepting Section 8 housing subsidies. Tenants are low income (80% of median or less) and pay 30% of their income for rent, similar to the Section 8 program. Status of Permit Process: The tenants had questions and concerns about the 15 Groups plans for Harbor Island Apartments and whether any demolition will take place. The Harbor Island Apartments proposed modifications will be presented at a Planning Board study session on Monday, December 13, 2004. The plans include demolishing several of the carports and the units and hallways will be gutted down to the drywall as part of the renovation. In addition the proposed project includes the construction of an approximately 6,000 square -foot community center and four detached garage structures, exterior modifications to existing buildings, and other site improvements. The proposed community center is a two -story structure located in the center of the site near an "Dedicated to Excellence, Committed to Service" Honorable Chairs and Members of the December 10, 2004 Board of Commissioners and Housing Commission Page 3 of 5 existing swimming pool. The community center will house several administrative /leasing offices on the first floor and a community room and fitness center on the second floor. The existing carports on the north side of the property will be removed to accommodate four garages. The 3,700 square foot garages will accommodate sixteen cars each and will be designated for tenant parking, with the exception of a portion of one garage, which will be reserved for maintenance vehicles. The proposed modifications to the existing apartment buildings include items such as trim, new columns and railings, replacement windows, roof trellises, and other new exterior details designed to give the buildings a more contemporary upgraded appearance. Existing utility buildings, carports and trash enclosures will also be redesigned under the new design scheme. Other site improvements include new landscaping throughout the complex, new fencing material around the site, and entry pylons at designated site entrances; the entrances will not be gated. The following lists the specific components of the scope of work on the exterior: • Construct two -story 6,000 s.f. community center. The proposed Community Center includes five leasing offices and supply room on the first floor and a community room and fitness room on the second floor, each approximately 1,200 s.f. in size. The two floors are connected by an outdoor patio. The design incorporates elements of a painted standing seam roof, trellises, and decorative light fixtures. • Construct four sixteen -car garages, each approximately 3,700 s.f. in size (98'wide x 38' deep). The parking is configured in two rows of eight spaces each, with access doors on the front and rear elevations. The garage has plaster siding and is distinguished by wood trellises on the roof. The four garages will be located in the existing parking area on . the north side of the property; • Existing carports on the property will be demolished, with the exception of some of the carports along the east of the property, which will be replaced with trellis roof coverings. • Existing surface parking areas will be re- striped in conformance with current standards to increase overall on -site parking. • Application of new decorative elements on existing apartment buildings. New exterior details include: new pilasters and columns around existing balconies and ground floor patios, decorative cornice, trim, and guardrail elements. New gable roofs will be added to cover existing rooftop mechanical equipment. Existing stair towers will be extended in height through the addition of a craftsman style gable roof. The applicants will provide a color and materials board. • Decorative trellises will be added to existing utility enclosures using the same design scheme on other buildings. ■ New 4'6" decorative wood with mesh wire fencing will be placed in various sections along the periphery of the property. Openings are located in various areas to provide pedestrian access. ■ 12' —13' tall pylons will be placed at driveway entrances serving as entry markers. • New landscaping will be planted around the property and concrete paving in open space areas will be reduced. "Dedicated to Excellence, Committed to Service" Honorable Chairs and Members of the December 10, 2004 . Board of Commissioners and Housing Commission Page 4 of 5 Project approvals include a Planned Development and Design Review. General interior improvements are also proposed, but these elements are not subject to Design Review. No new dwelling units are proposed to be added. At the time of this report, five building permits have been issued for re- roofing. The applicants have also submitted building permit applications . for remodeling in the common areas of the apartment buildings. These permit applications are currently under plan check review by the Building Division. The proposed work in the common areas include renovation of the hallways, lobbies, and laundry areas. These common area improvements include new wall coverings /paint, flooring, doors /locks, ceiling trim elements and drop ceilings; no structural changes are currently proposed. General interior improvements are not subject to Design Review. According to Code Compliance Division records, 35 complaints regarding the project site were filed between August 2004 and the present. Of those 35 complaints, 7 were determined to be invalid complaints by the Code Compliance Division, as those complaints were not Municipal Code violations. 28 complaints were deemed valid, and the property owners have been responsive in correcting all code violations. As of December 7, 2004 all 28 open cases have been resolved, and no new cases have been opened. Other issues regarding Section 8 Housing Assistance Payments: There have been a number of issues related to Housing Assistance Payments (HAP) with Harbor Island. During this calendar year many payments were abated for a considerable period of time due to Harbor Island's failure to make timely repairs. All abatements have since been lifted and payments were resumed where Section 8 tenants remained in occupancy. Also over the past two years Housing Authority staff had met weekly with Harbor Island Apartments Management to go over payments and paperwork associated with the Section 8 Program. This was a very frustrating exercise as there was much turnover in HIA management and a lack of follow through on their part as well as lost paperwork. This was one of the reasons the Housing Authority decided in January 2004 to stop entering into new Section 8 Housing Assistance Payments at Harbor Island Apartments. Now the Fifteen Group is asking us to recreate a good deal of this paperwork for them as they are claiming they may have not received the full amount of subsidy owed them by the Housing Authority and would like to conduct an audit. We have been working with Harbor Island's management to clear up all accounts. Staff has provided Harbor Island management with an historical record of all payments from January to November 2004. A detailed accounting for each tenant whose HAP was abated also was provided. It took a considerable amount of effort to gather and deliver this information to Harbor Island management. This task was completed last week. Harbor Island did not receive any Housing Assistance Payments for the month of December. This was due to previous overpayments. Housing Authority records indicate that a full month of Housing Assistance Payments were paid for some tenants when "Dedicated to Excellence, Committed to Service" Honorable Chairs and Members of the December 10, 2004 • Board of Commissioners and Housing Commission Page 5 of 5 they actually moved out during the month. Prorating the HAP to the date of move out results in an overpayment to HIA. Harbor Island management believes that some payments have been missed and on December 9, 2004 they submitted a list of alleged missing HAP payments for approximately 14 tenants. Staff has advised HIA management that we will review their list and our records and reconcile any unpaid balances. Regardless of the situation involving payments to Harbor Island, there should be no impact on the tenants' ability to move to another suitable unit. Recommendation This report is for information only. Respectfully subm • • Michael T. ' c i Executive Director MTP:caw cc: James M. Flint, Chief Executive Officer William C. Norton, Interim City Manager Paul Benoit, Assistant City Manager Public Reference Binder, City Clerk's Office " Housing Authority Public Reference Binder U: I bocreportsl hia and esp off - agenda "Dedicated to Excellence, Committed to Service"