Resolution 13507 and Staff ReportCITY OF ALAMEDA RESOLUTION NO. 13507
AMENDING MASTER FEE RESOLUTION NO. 12191 TO ADD A 5% PERMIT - TRACKING
SURCHARGE TO CERTAIN PERMITS PROCESSED BY THE PLANNING AND
BUILDING DEPARTMENT
WHEREAS, the Alameda Municipal Code and the California Government Code
provide that the City Council shall set fees reasonable to the recover cost of providing various
services by resolution; and
WHEREAS, the City Council, at the August 27, 1991 Special City Council
meeting, directed City staff to amend the Alameda Municipal Code to reflect that City fees shall
be set by City Council Resolution; and
WHEREAS, Resolution No. 12191 ( "Master Fee Resolution "), as amended
codifies existing fees for various City services and permits;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Alameda that a 5% surcharge shall be added to all fees outlined in Attachment A.
BE IT FURTHER RESOLVED that pursuant to Ordinance No. 1928, the City
fees are subject to administrative adjustments not greater than 5% annually over existing
recovery levels.
BE IT FURTHER RESOLVED that all fees established by Master Fee Resolution
No. 12191 which are inconsistent with the fees established by this Resolution are hereby
repealed.
Amending Master Fee Resolution No. 12191 To Add a 5% Permit - Tracking
Surcharge To Certain Permits Processed By The Planning and Building
Department.
Permit Fees Subject To 5% Permit- Tracking Surcharge
Building Permit Fees
Electrical Permit Fees
Plumbing/Mechanical Fees
Plan Checking Fees
Reinspection Fees
AB941 Fees
Encroachment Fees
Permit Filling Fees
Concrete Repair Fees
Fire Department Fees
Design Review Fees
Design Review -GP /Zoning Fees
Subdivision Lot Line Adjustment
Planning- Street, Sidewalk, Curb
Planning- HAB Application Fees
Engineering - Right of Way Permit Fees
Planning Environmental Review
Zoning Appeal Fees
Use Permit Fees
Variance Fees
Planned Development Fees
Planned Development Amendment Fees
General Plan Amendment '
Rezoning Fees
Zoning Text Amendment Fees
Home Occupation Fees
Satellite Permit Fees
Zoning Compliance/Rebuild
Condition Compliance
ATTACHMENT A
I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly
adopted and passed by the Council of the City of Alameda in a regular meeting assembled on the 16t
day of July, 2002, by the following vote to wit:
AYES: Councilmembers Daysog, DeWitt, Johnson, Kerr and
Mayor Appezzato - 5.
NOES: None.
ABSENT: None.
ABSTENTIONS: None.
IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City this
17th day of July, 2002.
Goa Cue-7
Lara Weisiger, Cit Jerk
City of Alameda
City of Alameda
Inter - Department Memorandum
Date:
To:
From:
Subject:
July 11, 2002
Honorable Mayor and
Councilmembers
James M. Flint
City Manager
Recommendation to Adopt Resolution Amending the Master Fee Resolution No.
12191 to Add a 5% Permit Tracking Surcharge to Certain Permits Processed By The
Planning and Building Department Referenced in Attachment A.
BACKGROUND:
In March 2001, the City of Alameda entered into a contract with Accela, Inc. to provide a state of the
art Internet based permit - tracking software. The contract provided that Accela would provide the
permit tracking software, training, and system administration in exchange for a transaction fee based
on a percentage of the permit fees collected. The contract further provided that no fee would be
collected until the new permit tracking software was fully implemented to the City's satisfaction. At
the beginning of April 2002 the City switched from the old Permits Plus system to Accela
Automation. Funding for this contract was temporarily provided from Building Services contractual
and consulting services line items pending adoption of a permit based user fee.
DISCUSSION:
Since 1986, the Divisions of the Planning and Building Department have been using permit - tracking
software produced by Sierra Computer Systems. Led by Building Services, the City has upgraded
through a number of versions of Sierra's Permits and Permits Plus programs. Administration,
customization, and day -to -day upkeep of these tracking systems required significant staff resources
from not only the Planning and Building staff but also from IT staff. In late 2000, Accela, Inc.
(formerly Sierra Computer) approached the City of Alameda to be a beta test site for a new Internet
based permit tracking software called Accela Automation.
The City agreed to become a beta test site because this new program offered us the ability to fulfill
goals set out in the IT strategic plan and in the One -Stop Permit Center study. Since Accela
Automation is completely hosted off site, the City was able to recognize a number of immediate and
long -term advantages.
The Accela Automation Permit Tracking system helps the City achieve the goals set out in the IT
Strategic Plan and in the Development Review Study. The system also compliments the City's three
strategic initiatives by increasing our level of customer service, enhancing economic development
and increasing employee productivity.
Re: Resolution #4 -J CC
7 -16 -02
Dedicated to Excellence, Committed to Service
Honorable Mayor and
Members of the Council
BUDGET CONSIDERATION/FINANCIAL IMPACT:
Page 2
July 11, 2002
The annualized cost for Accela Automation is estimated to cost the City of Alameda, $85,000 for FY
2002 -2003. It is estimated that this amount will remain constant based on the revenue projections
through 2005 -06. In order to cover the cost of the Accela Automation Permit Tracking system, it is
proposed that the City charge a permit - tracking surcharge of 5% on every permit activity processed
through the system. Only those fees referenced in Attachment A will be subject to the permit -
tracking surcharge.
RECOMMENDATION:
It is recommended that the City Council adopt a Resolution amending Master Fee Resolution No.
12191 to add a 5% permit- tracking surcharge to certain permits processed by the Planning and
Building Department as referenced in Attachment A.
Respectfully submitted,
Gregory Fuz
Planning And Building Director
By:
Attachments
G: IPLANNINGICCIREPORTSI20021PermitTrrackingFee Surcharge.doc
Gre
Building Officia
Dedicated to Excellence, Committed to Service
Amending Master Fee Resolution No. 12191 To Add a 5% Permit - Tracking
Surcharge To Certain Permits Processed By The Planning and Building
Department.
Permit Fees Subject To 5% Permit- Tracking Surcharge
Building Permit Fees
Electrical Permit Fees
Plumbing/Mechanical Fees
Plan Checking Fees
Reinspection Fees
AB941 Fees
Encroachment Fees
Permit Filling Fees
Concrete Repair Fees
Fire Department Fees
Design Review Fees
Design Review -GP /Zoning Fees
Subdivision Lot Line Adjustment
Planning- Street, Sidewalk, Curb
Planning- HAB Application Fees
Engineering - Right of Way Permit Fees
Planning Environmental Review
Zoning Appeal Fees
Use Permit Fees
Variance Fees
Planned Development Fees
Planned Development Amendment Fees
General Plan Amendment
Rezoning Fees
Zoning Text Amendment Fees
Home Occupation Fees
Satellite Permit Fees
Zoning Compliance/Rebuild
Condition Compliance
ATTACHMENT A