2007-05-08 Joint CC ARRA CIC PacketCITYOFALAMEDA•CALIFORNIA
SPECIAL JOINT MEETING OF THE CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY (ARRA), AND
COMMUNITY IMPROVEMENT COMMISSION (CIC)
TUESDAY - - - MAY 8, 2007 - - - 7:00 P.M.
Location: glty_grakrigil_grA, City Hall, corner of Santa Clara
Avenue and Oak Street.
Public Participation
Anyone wishing to address the Council /Board /Commission on agenda
items or business introduced by the Council /Board /Commission may
speak for a maximum of 3 minutes per agenda item when the subject
is before the Council /Board /Commission. Please file a speaker's
slip with the Deputy City Clerk if you wish to speak.
1. ROLL CALL - City Council, ARRAS CIC
2. CONSENT CALENDAR
Consent Calendar items are considered routine and will be
enacted, approved or adopted by one motion unless a request
for removal for discussion or explanation is received from the
Council/Board /Commission or a member of the public
2 -A. Recommendation to accept the Fiscal Year 2007 Third Quarter
Financial Report and budget adjustments. (Finance)
3. AGENDA ITEMS
None.
4. ADJOURNMENT - City Council, ARRAS cIc
Beverly J( ! n • yor
Chair, Ala L - . eu e and
Redevelopment Authority and
Community Improvement Commission
CITY OF ALAMEDA
MEMORANDUM
Date: May 8, 2007
To: Honorable Mayor and Councilmembers
Honorable Chair and Community Improvement Commission Members
Honorable Chair and ARRA Members
From: Debra Kurita
City Manager
Re: Recommendation to Accept the Fiscal Year 2007 Third Quarter Financial
Report and Budget Adjustments
BACKGROUND
On July 5, 2006, the City Council adopted the budget for Fiscal Year 2006 -07 consistent
with the City Charter and Government Code requirements. The total adjusted Fiscal Year
2006 -07 budget for all City funds (exclusive of Housing Authority and Alameda Power &
Telecom) is $264,375,780. The attachments provide the details for recommended third
quarter budget adjustments for the General Fund and all other fund categories. The final
attachment is a Summary Analysis of Funds as of March 31, 2007, concluding with the
Estimated Fund Balance as of June 30, 2007.
DISCUSSION
Attachments 1 through 4 detail, by fund category, the revenues and expenditures as of
March 31, 2007. Included in the attachments are the recommended adjustments to the
current budget resulting from estimated changes in revenues and expenditures. The
attachments also reflect the intra - period changes, such as transfers between funds and
council - approved adjustments since the adoption of the budget.
General Fund Revenues:
General Fund revenues for the period ending March 31, 2007, totaled $48,503,806,
representing 63 percent of revenue projections of $77,583,872. The main sources of local
tax revenues include the property tax (27 percent), the local component of the sales and
use tax (6 percent), Utility Users Tax (11 percent), Motor Vehicle In Lieu (8 percent),
Property Transfer Tax (7 percent), and a variety of "all other levies" (12 percent). The latter
includes such items as franchise fees and payment in lieu of taxes. Net adjustments
reduce projected revenue a total of $45,490, and primarily reflect a reduction in booking
fee reimbursements due to changes in the program determined by the State's budget.
Agenda Item #2 -A CC ARRA CIC
05-08-07
Honorable Mayor and Councilmembers
Honorable Chair and CIC Members
Honorable Chair and ARRA Members
May 8, 2007
Page 2
Details of all adjustments to the revenue estimates can be found on the Summary of
Adjustments, Attachment 1, page 2. General Fund revenue detail can be found in
Attachment 2 on pages 3 -6.
Certain revenue sources may appear below projected annual estimates. Property tax
payments are received twice yearly, in January and April. There is a 30 -60 day lag in
receipt of several major revenues. These revenue sources include sales tax, utility users
tax, vehicle-in-lieu subventions, and franchise fee payments from Alameda County
Industries, the City's contractor for solid waste removal. These revenues are only accrued
at year -end and recorded on a cash basis during the fiscal year. The cable television
providers make franchise fee payments quarterly, while PG &E remits a franchise fee for
natural gas on an annual basis. Transfers from Alameda Power & Telecom are remitted to
the City's General Fund in 10 equal installments. Finally, sales tax payments received in
July and August are accrued for the prior year, as these payments represent taxes paid or
generated in Alameda for sales transactions in April, May, and June of the prior fiscal year.
A separate report analyzing the sales tax revenues is slated for a City Council meeting in
June.
General Fund Appropriations:
General Fund adjustments of $475,741 for the third quarter include an accounting
adjustment to record a prior year loan write -off, and reflect the addition of $465,321
appropriated from reserves for the Pavement Management Program at second quarter to
meet the Fiscal Year 2006 -07 target of $2.1 million. The recommended adjustments and
other offsetting items are detailed in the Summary of Adjustments (Attachment 1, page 2).
General Fund Expenditures:
Year -to -date General Fund operating expenditures for the period ending March 31, 2007,
are $56,638,002, representing 68 percent of the adjusted operating budget of $82,997,491,
or 7 percentage points lower than the 75 percent straight -line target. Non - departmental
expenditures totaled $322,184 and are comprised of Alameda County tax collection
services, rent subsidy to the Alameda Historical Museum, administrative support for the
Social Services Human Relations Board, and prior -year adjustments. Additionally,
transfers from the General Fund to special funds included: Library operations, $1,355,172;
Post - Employment Benefits, $1,280,250; Capital Improvements (PW), $638,305; Debt
Service - City Buildings, $621,479; Risk Management, $606,660; and Urban Runoff,
$49,730. General Fund expenditures by departments are detailed on pages 7 -9 of
Attachment 2.
Special Revenue and Enterprise Funds:
The summary of revenues and expenditures for special funds and enterprise funds are
summarized in Attachment 3: Revenues, pages 10 -13, and Expenditures, pages 14 -17.
Honorable Mayor and Councilmembers
Honorable Chair and CIC Members
Honorable Chair and ARRA Members
May 8, 2007
Page 3
Major adjustments reflect transfers of bond proceeds and Trust activity on matured bonds,
partially offset by adjustments in Capital Improvement Projects and other transfers between
funds. A summary of adjustments can be found at Attachment 3, page 18. It is important
to note that the timing of receipts and payments has caused some deviations from the
straight -line projections.
Update on Golf Enterprise
Council reviewed the operations of the Chuck Corica Golf Complex during the March 20,
2007 meeting, concluding with adoption of a resolution establishing an operating reserve of
$80,000 at the close of Fiscal Year 2006 -07. The forecasted net loss before incurring
expenses for the operations review. is $12,000. The City Manager will be awarding the
contract for the operations review by month end.
BUDGET CONSIDERATION /FINANCIAL IMPACT
A Summary Analysis of funds for Fiscal Year 2006 -07 can be found at Attachment 4.
Alameda Power & Telecom and Alameda Housing Authority are included only as memo
entries. The projected General Fund balance for June 30, 2007, based on estimated
revenues and expenses, is $1 7,610,083, representing 21 percent of Fiscal Year 2006 -07
appropriations.
General Fund Reserves Outlook:
Retroactive FLSA pay is an identified future liability expected to impact the fund balance
during the current fiscal year, and represented in the table below as an estimate for
informational purposes only. The pro forma fund balance shown below represents a
reserve at 20.1 percent of current appropriations, which is in excess of the 20 percent
target by $90,584, and short of the 25 percent goal by $4,058,200.
Estimated Fund Balance - 6/30/07
Less designated fund balance: Fire Station #3
$ 17,610,083
400,000
21.2%
$ 17,210,083 20.7%
Less Retroactive FLSA pay: 350,000
Estimated Pro forma Fund Balance - 6/30/07
Targeted Fund Balance Range:
Upper value
Lower value
Fund Balance Over (Under) Target:
S
S
16,868,083 20.1%
20,744,373 25%
16,595,498 20%
$ 90,584 20%
(4,058,290) 25%
Honorable Mayor and Councilmembers
Honorable Chair and CIC Members
Honorable Chair and ARRA Members
RECOMMENDATION
May 8, 2007
Page 4
Accept the third quarter financial report on the results of operations for the quarter ending
March 31, 2007, for all funds and approve the supplemental appropriations.
Respectfully submitted,
C.,
isee -Ann Boyer
ief Financial Officer
By: Annette Brisco
Financial Analyst
JAB: di
Attachments:
1. General Fund Recap and Summary of Adjustments
2. General Fund Detail Receipts /Disbursements
3. Special Funds Detail Receipts /Disbursements and Summary of Adjustments,
4. Summary Analysis of Funds
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APPROPRIATIONS First Qtr Second Qtr Third Qtr Adjusted EXPENDITURES BALANCE PERCENT
2006 -07 Adjustments Adjustments " Adjustments Appropriations 31- Mar -O7 31- Mar -07 EXPEND •
SPECIAL FUNDS
256 FISC LEASE REVENUE FUND 658,916 30,000 (353,916) 335,000 r 221,504 113,496 66.1%
256.1 FISC - CATELLUS PH II 6,906,525 6,906,525 3,517,070 3,389,455 50.9%
256.2 FISC - CATELLUS 1,132,800 1,1 32,800 367,801 764,999 32.5%
256.3 FISC CATEL /PROLOGIS ALA LANDING - 201,487 201,487 201,487 - 100.O%
265 HOUSING DEVELOPMENT - - - - -
266 AFFORDABLE HOUSING FUND 392,441 3,052 (30) 395,463 39,928 355,535 10.1%
267 HUMAN SERVICES /SSHRB/YOUTH COLLAB. 65,951 28,282 750 94,983 33,613 61,370 35.4%
268 CALIFORNIA LEAD ABATEMENT - 181,971 181,971 37,600 144,371 20.7%
270 GARBAGE SURCHARGE 125,000 1 25,000 38,146 86,854 30.5%
273 CURBSIDE RECYCLING - 16,000 16,000 6 15,994 0.0%
274 WASTE REDUCTION SURCHARGE 812,794 _ (104,900) 228,300 936,194 508,565 427,629 54.3%
274.1 CITY WASTE MANAGEMENT PROGRAM - 167,400 (134,300) 33,100 829 32,271 2.5%
275 ISLAND CITY MAINT 84 -2 - - - - -
275.1 ISLAND CITY MAINT 84 -2 Zone 1 4,500 7,020 11,520 829 10,691 7.2%
275.2 ISLAND CITY MAINT 84 -2 Zone 2 17,500 61,590 79,090 22,582 56,508 28.6%
275.3 •ISLAND CITY MAINT 84 -2 Zone 3 15,500 62,359 77,859 17,628 60,231 22.6%
275.4 ISLAND CITY MAINT 84 -2 Zone 4 57,000 67,870 124,870 43,540 81,330 34.9%
275.5 ISLAND CITY MAINT 84 -2 Zone 5 670,000 144,710 814,710 523,490 291,220 64.3%
275.6 ISLAND CITY MAINT 84 -2 Zone 6 305,000 46,667 351,667 170,088 181,579 48.4%
275.7 ISLAND CITY MAINT 84 -2 Zone 7 1 6,000 14,600 30,600 21 ,380 9,220 69.9%
276 MARINA COVE MAINT DT 01 -1 116,000 5,017 121,017 21,178 99,839 17.5%
276.1 RESERVE MARINA COVE MAINT DT 01 -1 - 23,119 23,119 - 23,119 0.0%
278 BAYPORT ASSESSMENT DISTRICT 182,000 159,712 341,712 136,347 205,365 39.9%
280 ATHLETIC TRUST 1,705,561 2,516 1,708,077 1,1 86,809 521,268 69.5%
285 PUBLIC ART FUND - 1,879 1,879 1,879 - 100.0%
286 HISTORICAL ADVISORY BOARD - - - - -
310 CAPITAL IMPROVEMENT FUND 16,331,000 9,246,224 (3,471,810) (5,661,469) 16,443,945 11,894,600 4,549,344 72.3%
310.1 FISC CATELLUS TRAFFIC FEE - 420,000 420,000 - 420,000 0.0 °% ❑
312 MARINA DISTRICT A.D.89 -1 - - - - -
313 HBI ASSESSMENT DIST 92 -1 - 70,000 70,000 70,002 (2) 100.0%
317 LIBRARY CONSTRUCTION FUND 954,846 954,846 857,255 97,591 89.8%
318 OPEN SPACE IMPROVEMENT - -
328 2003 AP REV BD PROJ - 102,722 102,722 102,722 - 100.0%
340.11 CDF - WE TRAFFIC SAFETY 474,054 (54,054) 420,000 - 420,000 0.0%
340.12 CDF - WE PARKS & RECREATION - - - - -
340.13 CDF - WE PUBLIC FACILITIES - - - -
340.14 CDF - WE PUBLIC SAFETY 13,000 13,000 - 13,000 0.0%
340.21 CDF - NW TRAFFIC SAFETY 51 ,686 51,686 - 51 ,686 0.0%
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CO
N
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CO
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a)
SUMMARY ANA L YSIS OF FUNDS
FY 2006.07
As of March 31, 2007
DESCRIPTION
ii
1-
0
N
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a)
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SUMMARY ANALYSIS OF FUNDS
FY 2006 -07
As of March 31, 2007
DESCRIPTION
Athletic Fund
Public Art Fund
Total Special Revenue Fund
o
Z
L
00
N
00
N
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N
CO
N
N
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0
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0
N
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co
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SUMMARY ANAL YSIS OF FUNDS
FY 2006 -07
As of March 31, 2007
DESCRIPTION
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SUMMARY ANALYSIS OF FUNDS
FY 2006 -07
As of March 31, 2007
DESCRIPTION
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Total Internal Service Fund
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Police /Fire Pension 1 079
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Debt Svc for 513 92 -1
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Total Trust & Agency Fund
221,1 56,886
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GRAND TOTAL
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