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2007-06-19 Joint CC ARRA CIC MinutesMINUTES OF THE SPECIAL JOINT CITY COUNCIL, ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY (ARRA), AND COMMUNITY IMPROVEMENT COMMISSION (CIC) MEETING TUESDAY- -JUNE 19, 2007- -7:31 P.M. Chair Johnson convened the Special Joint Meeting at 8:33 p.m. ROLL CALL - Present: Councilmembers /Board Members /Commissioners deHaan, Gilmore, Matarrese, Tam and Mayor /Chair Johnson - 5. Absent: None. rnmC7mT Councilmember /Commissioner Matarrese moved approval of the Consent Calendar. Councilmember /Commissioner deHaan seconded the motion, which carried by unanimous voice vote - 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] ( *07 -302 CC / *07 -022 CIC) Recommendation to approve the Fiscal Year 2007 -2008 Operating and Capital Improvement Budget for the Bayport Project. Accepted. Councilmember /Commissioner Matarrese moved approval of the staff recommendation. Councilmember /Commissioner deHaan seconded the motion, which carried by unanimous voice vote - 5. AGENDA ITEMS (07 -303 CC /07 -023 CIC) Public Hearing to review and approve development of affordable rental housing at Island High as an eligible use of the District Housing Fund. The Development Services Director gave a brief presentation. Councilmember /Commissioner Matarrese inquired whether preference points would be given to School District employees and teachers. The Development Services Director responded that [giving preference points] is anticipated; stated housing would be made available on a first -come first -serve basis; units would not be reserved. Special Joint Meeting 1 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Councilmember /Commissioner Matarrese inquired whether not reserving units is required by law or policy. The Development Services Director responded probably policy; stated units need to be occupied. Mayor /Chair Johnson inquired what would be the qualifying income level. The Development Services Director responded 800 of the median and below. Mayor /Chair inquired whether a teacher would qualify. The Development Services Director responded an entry -level teacher would not; stated part -time teachers and some staff would qualify. Mayor /Chair Johnson stated the School District has been looking for ways to provide affordable housing for staff; inquired whether a second tier could be created for City employees if enough School District employees do not qualify. The Development Services Director responded staff has not looked into the matter; stated that she has not seen it [tier systems] done in other communities; other communities give preference to Police, Fire, and school teachers. Councilmember /Commissioner Matarrese inquired whether a legal prohibition exists, to which the City Attorney responded in the negative. Councilmember /Commissioner deHaan stated preference points are given to Alameda residents. The Development Services Director stated preference points are given to people who live and work in the City. Councilmember /Commissioner Matarrese moved approval of the staff recommendation with the condition that affordable housing be offered to School District employees first and City employees next. Vice Mayor /Commissioner Tam seconded the motion, which carried by unanimous voice vote - 5. (07 -304 CC) Resolution No. 14019, "Approving and Adopting the Operating Budget and Capital Improvements and Appropriating Certain Moneys for the Expenditures Provided in Fiscal Year 2007 -08." Special Joint Meeting 2 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Adopted; ARRA Resolution No. 41, "Approving and Adopting the Operating Budget and Appropriating Certain Moneys for the Expenditures Provided in Fiscal Year 2007 -08." Adopted; (07 -024 CIC) CIC Resolution No. 07 -150, "Approving and Adopting the Operating Budget and Appropriating Certain Moneys for the Expenditures Provided in Fiscal Year 2007 -08." Adopted; (07 -304A CC) Resolution No. 14110, "Establishing Guidelines for Reimbursement of Per Diem Allowance for City of Alameda Business Travel." Adopted; and (07 -304B CC) Recommendation to authorize the City Manager to negotiate a Grant Agreement between the City of Alameda and the Alameda Historical Museum. The City Manager /Executive Director gave a brief presentation. Mayor /Chair Johnson stated residents have experienced sewage backups because of tree roots; the Public Works Department handles the issue well; inquired whether a long -term plan is in place. The Public Works Director responded a long -term plan is being developed; stated Council approved three $400,000 Contracts to start video taping sewer lines and storm drains; the City's Sewer Lateral Ordinance requires sewer lateral testing before a house is sold. Councilmember /Board Member /Commissioner deHaan inquired whether a reserve fund has been established; stated expenditures are lower than revenue. The Public Works Director responded in the affirmative; stated money is being held back to complete the Master Plan; $2 to $3 million will be spent on capital construction projects annually; the total budget includes the costs associated with infrastructure. The City Manager /Executive Director stated the Sewer Service Fund is $40 million. Vice Mayor /Board Member /Commissioner Tam stated Public Works staff was extremely responsive when she had a sewer backup on her street. Mayor /Chair Johnson stated Council approved the Turf Management Plan; inquired whether adequate resources are available to continue the Plan, to which the Recreation and Parks Director responded another five sites are scheduled for Fiscal Year 207 -2008. Special Joint Meeting 3 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Mayor /Chair Johnson stated the parks look great. Councilmember /Board Member /Commissioner Gilmore thanked the Interim Golf Complex General Manager, staff and Golf Commission for all the hard work in turning around the Golf budget; stated she looks forward to reading the Consultant's report. Councilmember /Board Member /Commissioner deHaan stated unfunded capital projects would need to be address in the next year or two at the Golf Complex. The Interim Golf Complex General Manager stated staff will be reviewing the matter at mid -year. Councilmember /Board Member /Commissioner deHaan inquired whether a date has been set for unfunded projects. The City Manager /Executive Director stated staff continues to look into funding sources and grants. Councilmember /Board Member /Commissioner Matarrese stated the budget is very clear; requested the City Manager /Executive Director to comment on whether staffing is adequate for Police Sworn Officers, Firefighters, and the Library. The City Manager /Executive Director outlined the approved workforce changes on page seven of the budget report; stated safety services are being monitored; the Library has been provided with $60,000 for part -time employees. Councilmember /Board Member /Commissioner Gilmore stated the Library has adequate staffing for the size of the building; Council was hoping to look at ways to extend hours. The City Manager /Executive Director stated Library hours have not increased. Councilmember /Board Member /Commissioner Gilmore inquired whether more staff would be needed if hours were increased, to which the City Manager /Executive Director responded in the affirmative. Councilmember /Board Member /Commissioner Gilmore stated she would like the issue pursued in the next budget cycle. Mayor /Chair Johnson inquired how many nights per week the Main Library is open. Special Joint Meeting 4 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 The Library Director responded two nights; stated each branch is open two nights a week; Thursday and Friday are the only nights a library is not open. Councilmember /Board Member /Commissioner deHaan inquired when the Main Library closes. The Library Director responded 9:00 p.m. on Monday and Wednesday; stated more full -time staff would be needed for additional hours; statistics are being reviewed to determine the busiest times; staff is reviewing the possibility of opening a half hour later so that the Main Library could be open later in the evening. Councilmember /Board Member /Commissioner Gilmore stated branch libraries perform different functions than the Main Library; people like to use the Main Library because of the computers; suggested increasing the Main Library's evening hours and reducing the branch library hours. The Library Director stated staff is reviewing statistics for all three locations. Mayor /Chair Johnson stated branch libraries are used differently; it is important to have the Main Library open as many evenings as possible. Councilmember /Board Member /Commissioner deHaan inquired whether Alameda Power and Telecom (AP &T) has already reduced staff by eight. The AP &T General Manager responded one layoff occurred this year; stated the remainder of the positions would be eliminated at the end of the current fiscal year. Councilmember /Board Member /Commissioner deHaan inquired whether further reductions are anticipated. The AP &T General Manager responded not currently; stated stabilization is the main focus. Councilmember /Board Member /Commissioner deHaan inquired how many telecom employees there are, to which the AP &T General Manager responded twenty- three. Councilmember /Board Member /Commissioner deHaan stated the telecom side has somewhat of a balanced budget; inquired whether re- bonding Special Joint Meeting 5 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 is anticipated in 2009 to take care of long -term financial requirements. The AP &T General Manager responded the matter is yet to be determined and would be brought to the Public Utilities Board (PUB) in the coming months; stated the PUB discussed issues not included in the current budget, such as voice services, as an additional revenue stream. Councilmember /Board Member /Commissioner deHaan inquired whether customer base is increasing. The AP &T General Manager responded in the negative; stated that AP &T has lost an average of 30 customers per month for the last seven months. Councilmember /Board Member /Commissioner deHaan stated a $2 to $2.5 million revenue stream would be needed for re- bonding; inquired whether adjustments or increased revenue would be needed next year. The AP &T General Manager responded refinancing and additional revenue issues would be brought to the PUB. Councilmember /Board Member /Commissioner deHaan inquired whether said issues would need to start in 2008, to which the AP &T General Manager responded in the affirmative. Councilmember /Board Member /Commissioner deHaan stated draw downs were made on [General Fund] reserves in support of the infrastructure; inquired whether the new budget [General Fund reserve level] would be back up to 220. The City Manager /Executive Director responded estimates are 220 of expenditures and would be subject to mid -year review and potential appropriations by Council. Councilmember /Board Member /Commissioner deHaan inquired whether infrastructure catch up work is anticipated in the proposed budget. The City Manager /Executive Director responded $2.2 million per year is estimated; funds are currently at $1.73 million; the balance would be reviewed at mid -year. Vice Mayor /Board Member /Commissioner Tam inquired whether some capital improvement funds could be used for the Meyers House to make the facility more available to the City. Special Joint Meeting 6 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 The Recreation and Park Director responded the Meyers House is partially funded through a trust fund established by the Meyers family; stated the Recreation and Park Department subsidizes approximately $20,000 to $25,000 per year for the upkeep to the grounds and house. Mayor /Chair Johnson stated eventually roof repair would need to be done. The Recreation and Park Director stated a long -term plan needs to be developed. Mayor /Chair Johnson stated that she was on the Planning Board when the City Council accepted the Meyers House; a condition was that the Meyers House would not cost the City money. Vice Mayor /Board Member /Commissioner Tam inquired what is the maintenance cost, to which the Recreation and Park Director responded $50,000 to $60,000 per year. Vice Mayor /Board Member /Commissioner Tam inquired whether the City is subsidizing over half of the cost, to which the Recreation and Park Director responded in the affirmative. Councilmember /Board Member /Commissioner Gilmore stated previous discussions addressed not using the grounds more because of the lack of restrooms. The Recreation and Park Director stated no outdoor restroom facilities are available; the Meyers House is in the middle of a residential neighborhood; rentals take place a couple of times a year for wedding ceremonies and teas; parking is limited. Mayor /Chair Johnson stated residents are subsidizing the Meyers House; it is important to find a way for residents to enjoy the facility. Vice Mayor /Board Member /Commissioner Tam inquired what are the hours of operation. The Recreation and Park Director responded the facility is open one Saturday per month for tours; stated special tours can be scheduled; the gardens are open on a daily basis. Councilmember /Board Member /Commissioner deHaan inquired whether the endowment goes up every year. Special Joint Meeting 7 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 The Recreation and Park Director responded the endowment depends on the performance of the trust. Councilmember /Board Member /Commissioner deHaan inquired whether the endowment is keeping up with expenses, to which the Recreation and Park Director responded in the negative. Mayor /Chair Johnson inquired what are trust provisions; further inquired whether the facility could revert back to the trust. The Recreation and Park Director responded the original will requires that the house be used as a museum; stated the facility could revert back to the trust if said stipulation was not met. Mayor /Chair Johnson requested an Off- Agenda report on whether renegotiating the trust would make sense; stated it is important to protect the City and not to use taxpayer's money on an asset that could revert back to the trust. Councilmember /Board Member /Commissioner deHaan inquired whether other Meyers properties are tied to the same trust, to which the Recreation and Park Director responded in the affirmative. Mayor /Chair Johnson stated assets should be sold to support other trust properties if properties are doing poorly. Vice Mayor /Board Member /Commissioner Tam inquired whether there is a possibility of increasing hours of operation. The Recreation and Park Director responded the matter could be reviewed; stated staffing levels are a concern. Councilmember /Board Member /Commissioner deHaan inquired when the $2.2 million AP &T and $5 million ARRA General Fund loans are due; further inquired whether other loans are outstanding. The City Manager /Executive Director responded other loans are not outstanding; stated an Off- Agenda report would be provided on when referenced loans are due. Mayor Johnson requested an overview on the $50,000 line item [100 Alameda Museum rent subsidy cut]. The City Manager gave a brief overview. Mayor Johnson inquired whether $41,000 would be set -aside for the Museum this year and $50,000 would be available for cultural Special Joint Meeting 8 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 organizations next year. The City Manager responded $50,000 would be available for cultural organizations every year, but the bulk would be dedicated to the Alameda Museum. Mayor Johnson inquired whether Council would determine how the $50,000 would be allocated. The City Manager responded the recommendation is that a portion of the $50,000 goes to the Alameda Museum. Mayor Johnson stated that she recalls that the City started paying Museum rent in 1999, not 1991; the allocation was an emergency issue because the Museum was facing potential loss of the facility. The City Manager stated records are incomplete; 1991 was when the Museum moved to the Masonic Building. Diane Coler -Dark, Alameda Museum, stated problems existed with funding and the Museum; all conditions were met on the Court order; Council reinstated the funding that was temporarily withheld for six months; a minor rent increase occurred and Council agreed to meet the rent increase. Robbie Dileo, Alameda Museum, stated the Museum was evicted from a 100 -year lease and moved from Oak Street; the Museum moved to the Masonic Building; funding was suspended for six months and reinstated; a rent increase occurred in 2001; now the Museum is faced with a rent increase. Vice Mayor Tam stated records indicate that Council authorized funding in Fiscal Year 1999 -2000 for $38,400; amounts under $75,000 are within the City Manager's authority; inquired whether Council made an appropriation for the Museum since 1999. Ms. Dileo responded the Museum has not had to come to Council every two years to request the rent subsidy. Vice Mayor Tam stated there was no written agreement; inquired whether the Museum provides documentation regarding use, artifact inventory, etc. throughout the subsidy period, to which Ms. Dileo responded documentation is provided only upon request. Vice Mayor Tam inquired whether City funding was an automatic expectation every year. Special Joint Meeting 9 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Ms. Dileo responded the funding was coupled with the Masonic lease. Vice Mayor Tam inquired whether the rent has stayed the same since 2000 except for the past year, to which Ms. Dileo responded in the affirmative. Councilmember deHaan inquired whether the Oak Street site was the Carnegie Library. Ms. Dileo responded the Museum was in the Carnegie Library basement rent free for 30 years; the Museum moved to the Recreation and Park Department site on Oak Street; improvements were made totaling $60,000 because the Museum was under the impression that the 99- year lease was iron clad; the City no longer had a place for the Museum; the Masons are also a non - profit organization; the rent was reasonable at 76 cents per square foot; now the rent is $1.76 per square foot. Councilmember deHaan inquired whether the Mason lease is a five - year term. Ms. Dileo responded the lease is for two years; the President advised that the Museum could sign a new, three -year lease. Mayor Johnson inquired which facility had the 99 -year lease, to which Ms. Dileo responded 1327 Oak Street. Mayor Johnson stated the site is not City property; the lease was not with the City. Ms. Coler -Dark stated the City negotiated the lease to the best of her knowledge. Councilmember deHaan stated a relationship must have existed because the Recreation and Park Department took over the site. Mayor Johnson stated the City was evicted from the site by the School District. The City Manager stated the Museum allocation was identified in the budget every year; it is important to have an agreement for the terms and conditions. Mayor Johnson called the speakers. (Opponents (Not in favor of a loo Museum rent subsidy cut) : George Gunn, Alameda; Nancy Anderson, Alameda; Nancy Hird, Alameda; Nancy Special Joint Meeting 10 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Gordon, Alameda; Diane Coler -Dark; Alameda Museum; Philip A. Grauean, Alameda; Donna Grauem, Alameda; Chuck Millar, Alameda Museum; Birgitt Evans, Alameda; Robbie Dileo, Alameda; Christopher Buckley, Alameda; Ross Dileo, Alameda; Adam Hohun, Alameda. Mayor Johnson inquired how much revenue is collected through donations. Ms. Coler -Dark stated donations vary; home tours generate $8,000 to $12,000; the gift shop is successful. Ms. Dileo stated revenue is collected through estate sales. Mayor Johnson inquired how much money is received from donations. Ms. Coler -Dark responded the amount of donations vary greatly; stated an endowment was received from the Stafford family; extra money is placed in Certificates of Deposits; the principle will be used to pay for the rent increase. Mayor Johnson inquired how much money is received in donations on an average or annually basis. Ms. Dileo responded some years donations amount to $4,000, other years $12,000. Vice Mayor Tam inquired how donations are solicited. Ms. Coler -Dark responded members walk the neighborhoods and leave flyers on porches; stated a massive membership drive has been directed to past members. Vice Mayor Tam inquired whether Board Members are required to make contributions over time. Ms. Coler -Dark responded Board Members make significant contributions; stated all Board Members are due paying members and contribute to special projects. Councilmember Gilmore inquired whether solicitations are sent to major employers in the City. Ms. Coler -Dark responded said solicitations were tried; nothing was received. Ms. Dileo stated a big corporate effort has not been made because a great amount of time has been given to special exhibits and flood Special Joint Meeting 1 1 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 repair; past solicitation efforts have not been successful. Mayor Johnson stated that she received a Meyers House brochure; the brochure contained a membership form but no request for solicitation. Councilmember Gilmore stated that requests for solicitation should be included in mailers. Councilmember Matarrese stated that he is supportive of a Cultural Arts Program; the City has a Public Arts Fund with a balance of $42,789; developers are required to either provide Public Art or pay in lieu fees; 25% is available for programs; $10,000 could be used for something other than public art and has not been dispersed; seeds are there for a Cultural Arts Program; the City should financially support the Museum; he would support keeping the current level of the Museum's subsidy; a loo cut would cause the Museum to go away; the Museum needs help; there should be a condition requiring the establishment of a business plan that has an aggressive fundraising plan. Mayor Johnson stated that the City could help by offering a donation match; other non - profit organizations are in need of funding also; the Museum has very little money in donations. Councilmember Gilmore stated Museum support is important; an agreement is needed going forward; the Museum needs a business and fundraising plan for long -term issues; the Museum occupies a space that could be a retail space; rents will go up as Park Street improves; the City can help with providing resources for the business and fundraising plan and with finding another space; the City is not asking the Museum to do anything different than other non - profits; museums should pull resources together for a fundraiser and split the proceeds; the Museum needs to approach the operation more like a business; long -term strategic planning is needed; the City has an obligation to other arts and cultural groups also; the City did not pay rent for the months that the Museum was closed due to a flood; suggested that the City apply the rent savings to the budget cut for the year going forward. Councilmember deHaan stated during the flood situation departments were making cuts is not relevant at this time; value to the City but have bizarre to get caught up in have needs like everyone elsE Special Joint Meeting Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 that the Museum was not operational and did not receive funding; all in Fiscal Year 2004 -2005; the loo cut the Museum and community arts bring a two different missions; he finds it $50,000 line item; the Cultural Arts $4,600 is not going to make or break 12 the City; the City needs to work with all entities. Mayor Johnson stated the Alameda Civic Light Opera (ACLO) has not requested assistance in the past; the Public Arts Fund is an annual accumulation. Councilmember Matarrese stated the City has never allocated any money from the Public Arts Fund; the Fund has been growing for the past four years; a number of development activities will contribute to the Fund. Blake Brydon, ACLO Vice President, stated ACLO supports the Alameda Museum; all arts organizations need to work together; he likes the idea of having money for the Museum and having a separate line item for the Cultural Arts; every arts organization should be able to apply for a grant every year; equity is needed between organizations; ACLO is constantly fundraising; equity is needed among the various organizations; approximately $80,000 is raised through fundraising events and another $40,000 is received from general donations. Mayor Johnson inquired how many hours volunteers contribute. Teddy Tabor, ACLO, responded that she would not be able to count the number of hours; stated ACLO has a paid Director this year; solicitation efforts are necessary. Councilmember Gilmore stated solicitations raise community awareness. Councilmember deHaan stated the Kaufman Auditorium was one day away from a wrecking ball and would have been a major loss; urged the Museum to look to corporate donors; $50,000 could be allocated to the Museum and another line item could be established for Cultural Arts; everyone should be supportive of one another. Mayor Johnson stated the Museum Board needs to show that businesses benefit from making donations to the Museum; ACLO convinces businesses that support makes sense. Councilmember Matarrese stated a condition should be to have a written agreement with the Museum and the City that includes liability issues and a component for escalating the contribution as a matching vehicle going forward. The City Manager stated the City has been working on an agreement with the exception of the matching component. Special Joint Meeting 13 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Councilmember Matarrese stated that he does not support a cut in the existing allocation; a gap exists between the rent and the City's practice of paying the entire rent and the existing allocation; there should be some type of matching incentive to close the gap; a rent increase is guaranteed; a second condition should be to establish a business and fundraising plan. Councilmember deHaan stated the matter might not be resolved tonight. Councilmember Matarrese stated the budget resolutions should be adopted with the conditions that the Museum allocation not be reduced, the City establish a Cultural Arts Program with the difference, the Museum and the City come to a written agreement that would include the escalator to help close the gap with the matching fund, and that the Museum must have a business and fundraising plan within the next quarter. Mayor Johnson stated other arts organizations should have an annual budget amount that they can apply for on a grant basis; the City needs to support other organizations; City support should be on a matching grant basis. Councilmember deHaan requested clarification on whether Mayor Johnson is recommending not reducing the amount by loo and the delta for rent would include $14,000 as a match. Mayor Johnson stated that she would recommend a loo reduction and allow the Museum to earn another loo to 200 on a matching basis. The City Manager stated the match could take up the entire $50,000. Councilmember Matarrese stated that the accumulated Public Arts Fund can be for public art as well as for programs; the two -year budget cycle did not anticipate a loo cut for the Museum subsidy; the cycle can be finished out and $50,000 can be added for a Cultural Arts Program; $42,700 is already budgeted. Vice Mayor Tam inquired whether Councilmember Matarrese is recommending adding $50,000 to what is being proposed tonight. Councilmember Matarrese responded that $8,000 is needed to fund a $50,000 Cultural Arts Program; $50,000 would be in the Museum fund; $46,000 is currently allocated for the Museum; $4,000 is the match for this cycle to close the Museum rent gap. Special Joint Meeting 14 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 The City Manager stated $7,500 was saved by not paying two months rent and could apply to the $8,000 needed [for the Cultural Arts Program]. Mayor Johnson inquired whether using the $42,000 [for the Cultural Arts Program] conflicts with the Public Arts Ordinance. The City Manager responded staff would come back to Council outlining obstacles; funding sources would need to be identified. Mayor Johnson stated funding should be made available to other non- profits. Councilmember Matarrese stated a written agreement with the Museum should include all liability and insurance requirements and completion of a business and fundraising plan within a quarter. The City Manager clarified that the [Museum] grant would be for $46,000 with a total cap of $50,000 with matching donations. Mayor Johnson stated performance measures should be implemented. Vice Mayor Tam stated the recommendation should include that the Museum provide a annual performance report. Councilmember deHaan inquired why the $7,500 in unpaid rent would not be part of the over and above [funding for the Museum]. The City Manager responded the $7,500 would be applied to the matching grant for the other arts groups; stated the Museum would need to raise $4,000 as a match. Councilmember Gilmore stated the grant application process should be done on a two -year cycle; she has no problem with funding the Museum; she has a problem with escalating rent; she does not want to be in the same situation when the lease comes up in two years; the City needs to help the Museum with finding a site if funding raising is not enough to cover a projected rent increase; the City is spending approximately $80,000 on the Museum and Meyers House; the Meyers is an issue because it is a deteriorating asset; the City needs to set aside a reserve fund to take care of issues or consider reverting back to the trust. Councilmember deHaan concurred with Councilmember Gilmore; stated the Recreation and Park Department has taken on another burden; the Meyers House funding needs to be reviewed. Special Joint Meeting 15 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Mayor Johnson requested that the Museum agreement come back to Council. Councilmember /Board Member /Commissioner Matarrese moved adoption of ARRA Resolution Approving and Adopting the Operating Budget and Appropriating Certain Moneys for the Expenditures Provided in Fiscal Year 2007 -08; the CIC Resolution Approving and Adopting the Operating Budget and Appropriating Certain Moneys for the Expenditures Provided in Fiscal Year 2007 -08; and the City Council Resolution Approving and Adopting the Operating Budget and Capital Improvements and Appropriating Certain Moneys for the Expenditures Provided in Fiscal Year 2007 -08, with maintaining the rent level for the museum. Councilmember /Board Member /Commissioner Gilmore seconded motion, which carried by unanimous voice vote - 5. Councilmember Matarrese moved adoption of the Resolution Establishing Guidelines for Reimbursement of Per Diem Allowance for City of Alameda Business Travel. Councilmember Gilmore seconded the motion, which carried by unanimous voice vote - 5. Councilmember Matarrese moved approval of pursuing an agreement with the Alameda Museum including the ability to match funds to the full amount of the line item [$50,000], and the requirement that the Museum establish a business plan, fund raising plan, performance standards, and performance report. Mayor Johnson requested that the motion be amended to require that the business plan include reviewing the location issue and that the plan be for a two -year cycle. Councilmember Matarrese clarified that the agreement details should include all the liabilities and necessary City requirements; the business plan details should look at the horizon of the lifespan details of the current location as well as future location. Mr. Gunn stated the Museum Board is willing to look at any proposed location. Mayor Johnson stated the City will help, but the Museum needs to plan for the future. Mr. Gunn stated the Museum is not allowed to have the building [Carnegie Building]. Special Joint Meeting 16 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 Mayor Johnson inquired how much money the Museum has for a new site. Ms. Dileo responded over $100,000. Councilmember Matarrese stated there is a motion on the floor regarding going forward with the agreement with the Museum. Councilmember deHaan seconded the motion, which carried by unanimous voice vote - 5. Councilmember Matarrese moved approval of staff reviewing the Public Arts Fund and its applicability to a fund that would total $50,000 and would be available through a grant process for Cultural Art activities in the City. Councilmember Gilmore stated a caveat to the motion would be to ensure that the grant process is on a two -year cycle; requested that staff review the Meyer House issue. Mayor Johnson stated Council would like to have the money available soon; she would hope to be in a position of assessing applications in three months. Councilmember deHaan seconded motion, which carried by unanimous voice vote - 5. Councilmember Gilmore stated staff has been given direction to review the Meyers House issue; she does not want the issue forgotten. Mayor Johnson stated the responsibility for the Meyers House was given to the Recreation and Park Department budget without funding. Councilmember deHaan inquired whether Development Services could support some of the funding and training [for the Cultural Arts Program] since the issue is related to economic development activity; requested staff to review the matter; further stated a shuttle service was discussed for the Fleet Industrial Supply Center (FISC) property; it is important to set up the dynamics within the City to be able to transport individuals, particularly seniors, to shopping centers; the matter should be addressed in future development agreements, such as Alameda Point and the Northern Waterfront; he would like to have a commitment from the FISC property developer; stated San Leandro's program was initiated with Measure B funding; requested that staff review San Leandro's Special Joint Meeting 17 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007 program. ADJOURNMENT There being no further business, Chair Johnson adjourned the Special Joint Meeting at 11:31 p.m. Respectfully submitted, Lara Weisiger, City Clerk Secretary, Community Improvement Commission The agenda for this meeting was posted in accordance with the Brown Act. Special Joint Meeting 18 Alameda City Council, Alameda Reuse and Redevelopment Authority, and Community Improvement Commission June 19, 2007