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ARRA Resolution 36ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY RESOLUTION NO. APPROVING AND ADOPTING THE OPERATING BUDGET AND APPROPRIATING CERTAIN MONEYS FOR THE EXPENDITURES PROVIDED IN FISCAL YEAR 2005 -06. WHEREAS, there has been submitted to and filed with this Authority at this meeting, a budget representing a financial plan for conducting the affairs of the Alameda Reuse and Redevelopment Authority for the fiscal year beginning July 1, 2005 and ending June 30, 2006 attached hereto as Exhibit A, and WHEREAS, the Authority has considered this spending plan. NOW, THEREFORE, BE IT RESOLVED BY THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY that said budget as submitted to this Authority at this meeting, and each and every part thereof, be, and the same is hereby approved and adopted as the Operating Budget for the Alameda Reuse and Redevelopment Authority for the fiscal year 2005 -06, and that the expenditure of the various sums of money therein provided to be spent for salaries and wages, maintenance and operation, and capital outlay listed in detail are hereby approved and authorized in total as the appropriations for the fiscal year ending June 30, 2006. JUN 0 8 2005 DEVELOPMENT SERVICES DEPARTMENT CITY OF ALAMEDA EXHIBIT A REUSE AND REDEVELOPMENT AUTHORITY RULES AND PROCEDURES f c o n 1 Meetings, The regular meetings of the Alameda Reuse and Redd-,relopment Authority, shall be held in the City Council Chamber of the Alameda City Hal on the f irs 0 Wednesday of each month at 7:00 p. m. except when a meeting day falls upon a holiday, in which case the meeting shall be held on the next succeeding business day at the same hour. All meetings shall be open and public, except as otherwise provided by law. If it reasonably appears to the Secretary of the Alameda Rouse and !Redevelopment Authority that (a) the Council Chamber is not large enough to accommodate the number of persons likely to attend any meeting, or (1)t special facilities o0her than the Chamber are required for a paruicular meeting, or, icl a meeting will constitute a joint session with another agency to be held a; the litter's usual meeting place, or, (d) advantages exist in having an on-site meeting, the Secretary may, with consent ot the Chairperson, give appropriate written or oral notice at Lhe commencement thereof that such meeting will be called Lo order in the Cou.Dcil Chamber and thereupon to the time and place required by reason of the speci, circumstances hereinabove menUioned. Section Agendas. Leact seveanf�.y­two (72) hours before a regular meeting, the Secretary shall po.st stn iagenda containing a brief general description of each item of business thereon and specifying the time and location of the meeting. b. No action shall be taken on items not appearing on the posted agenda unless permitted by general law. 5mvipm- Special Meeting. A special mecLizag may be c: al..Ied by the Chairperson or majority A the members of the Governing Bo6y by serving all members as required key general law within at least Wenty-four (24) hour-- prior to the meeting, except for emergency meetings, with written notice of the time and place thereof and the business to be transacted. No other business may be considered at such meeting, The Secretary shall poll the rear mbars of the Governing Body and attempt to arrange a daLe and time convenient to all members. Section 4. Adjournment of Meetings. The Governing Body may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment. Less than a quorum may so adjourn from time to time. If all members of the Governing Body are absent from a meeting the Secretary may declare the meeting adjourned to a stated time and shall cause written notice of the adjournment to be given in the same manner as provided in Section 3 for special meetings, unless such notice is waived. A copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the meeting was held within twenty-four (24) hours after the time of adjournment. When an order of adjournment of any meeting fails to state the hour at which the adjournment meeting is to be held, it shall be held at the hour first provided in Section 1 for regular meetings. If the adjourned meeting is adjourned for more than five (5) calendar days, those items so adjourned shall he reposted. Section S. Submission of Matters Before 5:00 p.m. on the Monday of the week prior to each meeting of the Governing Body any official, board, commission or other municipal body having any reports, communications or other matters for submission to the Governing Body, shall hand the same to the Secretary whereupon the Secretary shall arrange a list of such matters according to the order of business specified in Section 6. Section 6. order of Business. Promptly at the hour appointed for each regular meeting, the members of the Governing Body shall assemble in City Hall in the designated Council Chamber location. Thereupon, business shall be taken up for consideration and disposition in the following order: 1. Roll Call 2. Consent Calendar 3. Action Items 4. Oral Reports 5. Oral Communications, 6. Communications from 7. Adjournment Non-Agenda (Public Comment) Governing Body The order of business may be suspended at any Governing Body meeting by a majority vote of the members in attendance. It is the general policy of the Alameda Reuse and Redevelopment Authority to prepare action minutes of the deliberations of the Governing Body. Minutes must be finalized and adopted by the majority of Governing Body members in order to be 2 regarded as an official record of the Alameda Reuse and Redevelopment Authority. A true copy of the minutes of proceedings of regular and special meetings not theretofore approved, as the same shall be entered in the journal of proceedings, shall be provided by the Secretary to each member of the Governing Body at least twenty -four (24) hours before regular meetings. Unless otherwise ordered by the Governing Body, the minutes of meetings may be approved without a reading of same. Any member of the public may request that corrections or deletions be made to the minutes. These requests may be acted upon by the Alameda Reuse and Redevelopment Authority with appropriate review and deliberation. Section 7 Rules of Order. The following definitions and rules shall govern the proceedings and order of business of the Governing Body: a. Items listed under the "consent calendar" are considered routine and will be enacted, approved, or adopted by one (1) motion, unless a request for removal for discussion or explanation is received from the Governing Body. b. Hearings shall consist of matters wherein notice and public hearings are required by law and such matters as the Governing Body may deem necessary or desirable to schedule for public hearing. No member of the Governing Body shall discuss or listen to discussion of the facts of any matter which by law requires evidence to be taken at a public hearing by the Alameda Reuse and Redevelopment Authority while such matter is pending before the Alameda Reuse and Redevelopment Authority or any agency thereof, except in open meeting of the Governing Body, nor shall the facts of any such matter which may probably be the subject of public hearing by the Governing Body be discussed outside of any Alameda Reuse and Redevelopment Authority meeting by any member thereof. C. Under the item of business entitled "oral communications, nonagenda items any person may address the Alameda Reuse and Redevelopment Authority in regard to any matter over which the Governing Body has jurisdiction or of which it may take cognizance, that it is not on the agenda. d. Appeals shall be presented to the Governing Body as required by law. Persons other than parties to the appeal may speak only by permission of the Governing Body. No member of the Governing Body shall discuss the evidence applicable to an appeal with Non Governing Body members while such matter is pending except in open meeting of the Governing Body. e. Prior to public discussion or Governing Body deliberation, the presiding officer or other person designated thereby shall describe the item of business before the Governing Body. 3 f. Public Discussion. 1. Permission. Any person addressing the Governing Body shall first secure the permission of the presiding officer. 2. Not a Debate. Public discussion should not be used to elicit a debate between the Governing Body and the public. Speakers should not be interrupted unless they are out of order. 3. Time Limits. Except for public hearings and other specified situations, no one, including members of the Governing Body shall speak for more than (3) minutes. The Chairperson, as Presiding officer, may grant additional time upon determination that the information is of interest. Spokepersons may speak for up to fifteen (15) minutes at the discretion of the Chairperson, as Presiding officer. At public hearings, the Governing Body may establish similar or longer time limits prior to commencement of the hearing as well as establish an overall time period for the hearing. 4. Pending Motion. When a motion is pending before the Governing Body, no person other than a member shall address the Governing Body without first securing the permission of the Chairperson to do so. S. Public discussion shall precede Governing Body deliberation unless a motion to deliberate first is adopted; (public discussion may follow Governing Body deliberation). 6. No discussion shall be permitted without approval of the Governing Body after a motion which would terminate further deliberation has been adopted. Such permission shall be given where both a public hearing is required by law and the speaker states that he/she has evidence to give which has not yet been put into the record. 9. Governing Body Deliberation. 1. Presiding officer May Deliberate. The presiding officer may deliberate from the chair, subject only to such limitations of deliberation as are by these rules imposed on all members, and shall not be deprived of any of the rights and privileges as a member of the Governing Body by reason of his/her acting as the presiding officer. 2. Conflict of Interest. In situations where there is a conflict of interest, members of the Governing Body are required to abstain from voting on the item and participating in the decision-making process. The following procedures should be followed: W Declare the conflict of interest. (ii) State the basis of the conflict of interest. M (iii) Do not discuss or vote on the matter. (iv) Step down from the podium until the item is completed. 3. Getting the Floor; Improper References to he Avoided. Every member desiring to speak shall address the Chairperson, and upon recognition by the presiding officer, shall confine himself/ herself to the question under deliberation. 4. Interruptions. A member, once recognized, shall not be interrupted when speaking unless it be to call the member to order, or as herein otherwise provided. If a member, while speaking, be called to order, the member shall cease speaking until the question of order be determined, and if in order, said member shall be permitted to proceed. S. Remarks of Governing Body member; When Entered in Minutes. Any Governing Body member may request, through the presiding officer, the privilege of having a written abstract of the member's statement on any subject under consideration by the Governing Body entered in the minutes. If the Governing Body consents thereto, such statement shall be entered in the minutes. 6. Motion to Reconsider. A motion to reconsider any action taken by the Governing Body may be made only on the date such action was taken. it may be made either immediately during the same session, or at a recessed or adjourned session thereof. Such motion must be made by one (1) of the prevailing side, and may be made at any time and have precedence over all other motions or while a member has the floor; it shall be debatable. Nothing herein shall be construed to prevent any member of the Governing Body from making or remaking the same or other motion at a subsequent meeting of the Governing Body or a motion to rescind. 7. Repeal or Amendment of Action Requiring More than a Majority Vote. Any resolution which is passed and which, as part of its terms, requires more than a majority vote of the Governing Body in order to pass a motion pursuant to such an resolution, shall require a vote of the same percent of the Governing Body to repeal or amend the resolution. 8. Motion to Table. A motion to lay on the table shall preclude all amendments on deliberation of the subject under consideration. If the motion shall prevail, the consideration of the subject may be resumed only upon a motion of a member voting with the majority. 9. Motion to Call for Question or Continue to a Date Specific. A motion to call for the question or continue the matter to a specific date shall preclude 0 Section 8. Conflict of Interest. The Alameda Reuse and Redevelopment Authority shall abide by the terms of the Political Reform Act of 1974 (California Government Code Section 81000 et seq.) Members of the Governing Body and staff shall not participate in any decision in which they have a conflict of interest. Section 9. Other Rules. The Alameda Reuse and Redevelopment Authority may adopt such other rules or by-laws for the conduct and control of its procedures as are not inconsistent with its Joint Powers Authority Agreement or By-Laws. 0 all amendments to or deliberation of the subject under consideration and is not debatable. 10. Statement of Position. When a motion to call for question or table is adopted, each member of the Governing Body may briefly state his/her position on the matter before roll call or call for the next item of business. 11. Privilege of Closing Deliberation. The Governing Body member moving the adoption of an resolution shall have the privilege of closing the deliberations or making the final statement. 12. Division of Question. If the question contains two (2) or more divisionable propositions, the presiding officer may, and upon request of a member shall, divide the same. 13. Second Required. All motions except for nominations and a point of order shall require a second. 14. Forms of Action. The Alameda Reuse and Redevelopment Authority may act by motion or resolution. All motions shall be recorded in the minutes verbatim. All resolutions shall be in writing and the title shall be recorded verbatim in the minutes as well as the vote thereon. 15. Miscellaneous. All other matters not covered by these rules shall be decided by a majority of the Governing Body. Robert's Rules of Order may be used as a guide. 16. Voting Procedure. When a majority vote cannot be reached on matters where more than two (2) candidates or propositions are at issue, the issue shall be decided by successive votes wherein the candidate or proposition receiving the least number of votes on each vote shall be eliminated for the next vote until a majority vote is reached. Preferential voting or point system voting shall not be used. h. Meetings will be adjourned at 11:00 p.m. unless the Governing Body adopts a motion to continue. Section 8. Conflict of Interest. The Alameda Reuse and Redevelopment Authority shall abide by the terms of the Political Reform Act of 1974 (California Government Code Section 81000 et seq.) Members of the Governing Body and staff shall not participate in any decision in which they have a conflict of interest. Section 9. Other Rules. The Alameda Reuse and Redevelopment Authority may adopt such other rules or by-laws for the conduct and control of its procedures as are not inconsistent with its Joint Powers Authority Agreement or By-Laws. 0 Section 10 These Rules and Procedures and Amendments thereof shall be effective on the date of the adoption hereof and shall govern the conduct of the Governing Body. Section 11 A copy of these Rules and Procedures and Amendments thereto shall be filed in the office of the Secretary of the Alameda Reuse and Redevelopment Authority. 5 \RULESPRO.REV (07/24/95) 7 I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Alameda Reuse and Redevelopment Authority of the City of Alameda in a S ecial Alameda Reuse and Redevelopment Authority meeting assembled on the day of 2005 by the following vote to wit: AYES: ABSENT: ABSTENTIONS: D IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said Authority this day of 2005. L4 fta 6ec Alameda Reuse and Redevelopment Authority