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2004-12-16 Special ARRA MinutesAPPROVED MINUTES OF THE SPECIAL MEETING OF THE ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY Wednesday, December 16, 2004 The meeting convened at 5:50 p.m. with Mayor Johnson presiding. 1. ROLL CALL Present: Beverly Johnson, Mayor, City of Alameda Tony Daysog, Vice Mayor, City of Alameda Barbara Kerr, Boardmember, City of Alameda Frank Matarrese, Boardmember, City of Alameda Marie Gilmore, Boardmember, City of Alameda Absent: None. 2. CONSENT CALENDAR 2 -a 2 -A. Recommendation to approve a Contract Amendment with ROMA Design Group for Transit Planning Services at Alameda Point in the amount of $100,000. Member Matarrese motioned for approval of the Consent Calendar item. The motion was seconded by Member Daysog and passed by the following voice vote: Ayes — 5; Noes — 0; Abstentions — 0. Mayor Johnson advised that Item 4 -13 would be called before Item 3. 3. PRESENTATION 3 -A. Presentation /update on Alameda Point Navy Negotiations and Land Use Planning. Stephen Proud, Project Manager, displayed a presentation and noted that they had a fairly productive meeting the Navy in the beginning of December. The Navy presented an overview of the process related to the historic district, and a draft timeline. One of the main obligations in the MOA is to begin the process of nominating the historic district at Alameda Point for registration in the National Register of Historic Places. The Navy would like to renegotiate their MOA, to bring it current with the State Office of Historic Preservation and Advisory Council on Historic Preservation requirements. The Navy provided an environmental update regarding the status and timing of remedial actions at OU -1, which the City was particularly interested in. Mr. Proud noted that they held a brief update on the economic analysis and identified the outstanding issues for resolution. In response to an inquiry by Member Kerr whether the Navy had begun to appreciate the value of Alameda Point, Mr. Proud replied that was starting to happen. The City had spent considerable 1 L Comdee' Base Reuse& Redeep` -ARRA 1\ IINTITES`,2004,12 -16 -04 Special ARR-A minutes doc time educating the Navy about the value of the site and adaptive reuse of the buildings, especially in bringing the buildings to a leasable /saleable condition. Weekly meetings with ROMA continued, working through the phasing plan, and finalizing infrastructure and environmental remediation cost estimates. The second community workshop was held at the Mastick Senior Center on December 2, 2004, and was very well- attended (190 people). The City was ready to commence a serious and deeper transportation analysis for Alameda Point, including presenting the range of long -term regional transit opportunities, such as BART stations, light rail and an aerial tram. The public comment at this meeting was very valuable, and would be passed along to the ARRA members. Andrew Thomas, Planning Department, stated that the plan for the next workshop was February 28, 2005, hosted by the Planning Board so it may be broadcast. Vice Mayor Daysog advised he had received several emails concerning Measure A, and their sense that staff had been muzzled from discussing it. Measure A was a charter of the City, and he believed frank and open discussions of Measure A should be held. He wanted to assure the public there was no attempt to suppress that discussion. In response to Member Matarrese's question regarding the Wildlife Refuge, Mr. Proud replied that the Navy received a letter from the Veteran's Administration expressing interest in the property currently slated to go to the U.S. Fish and Wildlife Service, and that they had sent a short response. The public hearing was open for discussion. There were several speakers form the community who discussed concerns regarding Measure A, including Irene Dieter, Jonathan Sagwin, Robert Siltan, Lowell Solomon, Michael Krieger, John Roulier and Jean Sweeney. Discussion included concerns about an Amended Measure A scenario and transit - friendly alternatives that includes multifamily housing. The public hearing was closed for Authority discussion. Member Kerr noted that the traffic from Atlantic Avenue was already turning left onto Sherman, and not Buena Vista Avenue; that traffic had a negative impact on the Sherman residents. She was very concerned about the effect that development on Alameda Point would have on the rest of the Island's streets. Member Matarrese noted that the key point was the ability to move people around the Island, and that the density was not so much the issue as the number of cars. 4. REGULAR AGENDA ITEMS 4 -A. Report and recommendation regarding the continuing roles and responsibilities of the APAC (requested by Boardmember Kerr). Chair Lee Perez presented this report. 2 L Comdee' Base Reuse& Redeep` -ARRA 1\ IINTITES`,2004,12 -16 -04 Special ARR-A minutes doc Member Matarrese motioned that the APAC continue until the final AP Community Workshop in June 2005. The motion was seconded by Member Kerr and passed by the following voice vote: Ayes — 4; Noes — 0; Abstentions — I (Member Daysog). 4 -B. Recommendation from the Executive Director to Revise ARRA Leasing Policies and Procedures. Nanette Banks, Development Services Department, presented a follow -up to the previous month's inquiry regarding the leasing policies and procedures. John McManus, Cushman & Wakefield, provided background of the leasing market. Ms. Banks noted that leases that are over seven years are currently brought to the ARRA; they proposed revising that lease length to two years, and that it would be tied to when the developer is expected to receive the property in approximately 2006. They proposed bringing anything greater than a two -year lease to the ARRA for approval. Licenses are the shorter term special events, and will continue to be approved administratively. Theresa Highsmith, Assistant City Attorney, stated the original resolution to delegated power inherent in the ARRA Board to the Executive Director to review all leases with terms of seven years or less; anything else came to the ARRA Board. If the Executive Director had a lease less than seven years that was under the authority delegated to him by the ARRA Board, he could still have brought it before the ARRA Board. Consistent with the staff recommendation, a resolution was prepared within the packet that would send anything that was two years or over to the ARRA Board, as well as anything that suggested QSI above 10% of the annual rent. Member Kerr approved of a tighter form of review from the ARRA Board. Vice Mayor Daysog stated he served as an alternate to the Oakland Base Reuse Authority for 3 years discussed their monthly report procedures. In response to an inquiry by Mayor Johnson regarding payment of rents, Ms. Banks confirmed that most of the tenants were current; and noted that the Hornet, Edge Innovations and Marad were the three tenants who are in arrears; however, the timing of the Marads payments put them on the arrears list. Edge Innovations is in the process of restructuring their payments, and had recently lost several large film contracts. The public hearing was open for discussion. Bill Smith noted that he had met with the Mayor of Beijing, had been misquoted, and had discussed electric bicycle technology with him. The public hearing was closed for Authority discussion. Members Matarrese and Gilmore discussed the amount of leases per month were to be signed /renewed and requested they come back on a monthly basis for approval. Member Matarrese noted that the rationale was so the Council could have an idea of the leasing landscape 3 L Comdee' Base Reuse& Redeep` -ARRA 1\ IINTITES`,2004,12 -16 -04 Special ARR-A minutes doc as the date of conveyance draws closer, and so the public would know what the status of the buildings were. Member Kerr believed the leasing information should be available to the public. Member Matarrese motioned for a monthly summary report of all leases for Alameda Point be brought to ARRA for review and approval by the leasing staff. The motion was seconded by Member Daysog and passed by the following voice vote: Ayes — 5; Noes — 0; Abstentions — 0. 5. ORAL REPORTS 5 -A. Oral report from APAC. (Presented in Item 4 -A) 5 -B. Oral report from Member Matarrese, RAB representative. Member Matarrese gave a brief overview of the last RAB meeting on Dec. 2 "a 6. ORAL COMMUNICATIONS, NON - AGENDA (PUBLIC COMMENT) 7. COMMUNICATIONS FROM THE GOVERNING BODY 8. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER CONFERENCE WITH REAL PROPERTY NEGOTIATOR: 8 -A. Property: Alameda Naval Air Station Negotiating parties: ARRA, Navy, and Alameda Point Community Partners Under negotiation: Price and Terms Announcement of Action Taken in Closed Session, if any. 9. ADJOURNMENT Mayor Johnson adjourned the open session meeting at 8:32 p.m. Respectfiilly submitted, Irma Glidden ARRA Secretary 4 L Comdee' Base Reuse& Redeep` -ARRA 1\ IINTITES`,2004,12 -16 -04 Special ARR-A minutes doc