Resolution 12072CITY OF ALAMEDA RESOLUTION NO. 3.2072
SUPPORTING A CONCEPTUAL OUTLINE
FOR THE FUTURE RECONFIGURATION OF THE
GOVERNANCE STRUCTURE OF THE BALANCE OF ALAMEDA COUNTY
JOB TRAINING PARTNERSHIP ACT PROGRAM
WHEREAS, the City of Alameda is committed to the
continued, active role of local City Councils and Mayors in the
administration and oversight of the federal Job Training
Partnership Act (JTPA) program; and
WHEREAS, the City of Alameda is on record as supporting
the continuation of the currently in place Alameda County Training
and Employment Board organization to serve as the grantee agency
and administering entity for the JTPA program; and
WHEREAS, the recent experiences of the Alameda County
Training and Employment Board agency, as the historic governing
body for JTPA programs, found an inability to carry out a workable
means of governance and therefore a revised structure for elected
official governance was warranted; and
WHEREAS, the Alameda County Board of Supervisors has now
accepted, per the State of California's actions, the new
responsibilities as Chief Elected Officials for the balance -of-
County (aside from Oakland) JTPA program; and
WHEREAS, the Alameda County Board of Supervisors is
soliciting input and recommendations on how best to govern the JTPA
program in a manner that meets clients' needs and avoids
circumstances of irresolveable impasses between participating local
governments.
NOW, THEREFORE, BE IT RESOLVED that the City of Alameda
accepts and endorses the attached draft Conceptual Outline, and
furthermore, provides this outline as input to the County of
Alameda Board of Supervisors. The outline is purposely presented
in working draft form and as a set for concepts with the
realization that subsequent discussions and negotiations may be
necessary to arrive at a final outline and an eventual agreement.
ALAMEDA COUNTY TRAINING AND EMPLOYMENT BOARD
A Conceptual Outline
THE RECONFIGURATION OF THE BALANCE OF
ALAMEDA COUNTY JOB TRAINING PARTNERSHIP ACT (JTPA)
SERVICE DELIVERY AREA (SDA)
A Working Draft
The SDA Chief Elected Officials (CEOsI
The County Board of Supervisors (BOS) is clearly defined as
the CEO for the balance of County SDA.
The Elected Official Governance Structure
The BOS shall enter into a consortium agreement with
interested cities within the balance of County in order to
share, and; thereby, jointly exercise certain specified
authorities, responsibilities and accountabilities.
Specific Functions Of The DOS Alone
The BOS shall retain independent authorities in the following
regards:
- To appoint members to the Alameda County Private Industry
Council (PIC).
- To select, concurrently with the PIC, the SDA Grantee
Entity and Administering Entity.
- To approve and to submit (concurrently with the PIC) the
required Alameda County Job Training Plan and
modifications required to such a Plan.
,$hared Functions Of The County /Cities Consortium
The County /Cities Consortium shall exercise all appropriate
and necessary decisionmaking, oversight, and accountability
for the day -to -day administration and programmatic conduct of
the JTPA program. This shall include, but not be limited to:
Needs assessments
Targeting of populations for service
Program design
Setting performance expectations
Designing and releasing requests for proposals
Making funding recommendations
Making final funding awards
Negotiating and entering into contracts for service
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Monitoring and evaluating contractors
Operating certain program activities
Providing oversight of programs
Representing the Alameda County SDA at State, regional,
and national levels
Maintaining a partnership with the PIC
Seeking out and accepting public or private grants
Administering non -JTPA grants
Performing all data gathering and reporting
Marketing the JTPA Program
yenbership In The County /Cities Consortium
An open, ongoing invitation shall exist for all cities in the
balance of County to be full, active members of the
consortium. Membership is voluntary, and the possible choice
not to participate would be without prejudice. The term of
Membership is to last for the full duration of each two -year
job training plan period (or the remainder of said period if
joining during the Plan period). Such a time commitment to
membership secures a heightened degree of commitment and clear
lines of accountability.
Existence Of A Consortium Governing Board
The County /Cities Consortium shall be governed by a board
comprised of duly appointed representatives of the City
Councils and the BOS.
Representational And Voting Responsibilities On The Governing Board
Each duly appointed member shall assume a duty to act on
behalf of the consortium as a whole. Voting rights shall be
based on a "weighted vote" basis, with a total of 100 votes
distributed between members on the basis of total population
within each member's city. The County shall exercise a
proportional vote based upon its representation of the
population residing in unincorporated areas of the balance of
County and any city populations for cities that do not choose
to participate in the consortium. Affirmative actions can be
taken on a simple majority of the votes available at a Board
meeting, once a quorum is established.
Financial Liability For Actions Taken.
The BOS and the County /Cities Consortium shall each retain
financial liability in direct relationship to the respective
authorities and responsibilities held. The BOS shall
principally be held accountable for its actions to disapprove
and /or redirect the Job Training Plan in a manner divergent
from the recommendation of the Consortium board. The
Consortium Board shall be fully liable for all remaining
activities. This Consortium liability itself would be
apportioned on the basis of the weighted vote. The Alameda
County PIC shall have no financial liability for the JTPA
program.
The PIC
The PIC shall remain a 23 member council, with composition as
follows:
12 Business
3 Organized Labor
2 Education
2 Community -Based Organizations
1 Welfare Agency
1 Economic Development Agency
1 Rehabilitation Agency
State Employment Service
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Members shall be appointed by the BOS for fixed and staggered
terms of two years (Initial appointments shall be split with
11 members receiving 1 year appointments and 12 members
receiving 2 years).
All potential nominees shall be pre- screened by the
County /City Consortium Board. The Board shall recommend
individuals for the non - business membership and a minimum
"150% pool" for the business membership. The Consortium Board
shall be responsible to oversee the recruitment and nomination
process to assure an appropriately balanced potential makeup
of the PIC in terms of race /ethnicity and sex, and in terms of
business type, size, location, etc. for the Business Sector.
The PIC /Local Elected Official Partnership
The PIC shall maintain two levels of partnership with local
elected officials. The necessity for concurrence on all
legislatively mandated areas for PIC /LEO agreement shall be
maintained for both levels.
The PIC shall, first and foremost, maintain its partnership
with the BOS for Grantee /Administrative Entity selection and
for Job Training Plan approval and submittal. This shall
include modifications to said Plan, as well.
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The PIC shall also maintain a day -to -day ongoing partnership
with the duly constituted County /Cities Consortium Governing
Board. The Board would then act as the fully authorized LEOs
with delegated and prescribed authorities from the BOS.
Sub Area Allocation And Devotion Of Resources
The Consortium is first and foremost to act on behalf of the
regional needs of unemployed job seekers and of employers in
need of a productive workforce.
The balance of County area shall allocate and devote JTPA
entitlement funds on the basis of the following four Planning
Areas:
North Cities (Albany, Berkeley; Alameda, Emeryville,
Piedmont)
Eden Area (Hayward, San Leandro, Castro Valley,
Unincorporated Areas)
Tri Cities (Fremont, Newark, Union City)
Valley (Dublin, Livermore, Pleasanton)
Discretionary monies and plant closure /layoff projects shall
be geographically targeted as appropriate and as determined by
the PIC /Consortium Board.
There shall be no predetermined arrangements with special
status for individual cities or population areas and no
guaranteed "pass through" of monies to such subareas for
separate and /or unique programming.
4ethodoloav for Sub Area Allocation Of Entitlement Resources
The allocation of entitlement resources to the four subareas
shall be based upon a combination of the federally prescribed
State -to -SDA multi -part formula and the most current total
city or area population. Each portion of the State -to -SDA
formula (currently three parts) and the general population
shall be weighted equally to arrive at an overall computation.
Allocations not utilized within the planned period shall be
pooled as carryover funding and redistributed for the
succeeding period on the basis of the new computations.
Creation Of A Legal Consortium Entity.
An updated California joint powers agreement shall be
negotiated and entered into between the County and those
Cities expressing a desire to join as members. The new entity
would be a public joint powers agency.
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Status As SDA Grantee And Administering Entity
Subject to concurrent approval by the BOS and PIC, the newly -
created consortium Agency shall serve as JTPA Grantee and
Administering Entity. Per California's current practice and
approach, this same entity would then also serve as the Title
III EDWAA Substate Area Grantee.
Staffing Arrangements
Support activities for the BOS, the Consortium Board, and the
PIC shall come from a single, unified staff. This staff shall
as well serve in the function of SDA Grantee and Administering
Entity.
The transition from the current interim staffing arrangements
into the new structure would include provisions for the full
transference of the existing, highly experienced, professional
staff within the ACTEB entity. This transference would
include all pre - existing personnel systems, retirement plans,
labor agreements, leases, continuing contractual arrangements,
etc. Personnel decisionmaking would be maintained by the
Consortium Board.
Manaaina The SDA's Performance
Overall SDA performance shall be established, managed, and
overseen on both a regional and an individual program area or
contractor basis. Once the overall SDA requirements, as well
as the individual program area requirements are established,
individual program contractors and /or service providers will
be held to perform strictly to the terms of their contracts.
Each contractor /service provider is expected "to pull its own
weight" within its contracted area of responsibility. An
established, uniform system for oversight and progressive
steps of reaction and contractor corrective actions is to be
in effect. Contractors /service providers may definitely face
discontinuance of funding for failure to meet minimally
prescribed written standards of performance.
Flexibility To Provide Services To Populations In Need
The PIC and the Consortium Board shall establish overall SDA -
wide goals for service to populations in need based upon both
demographic information and current needs analyses. However,
within each area of program design, accommodations may be
allowed to respect the fact that different areas of the SDA
have differing needs and demographics. Where possible,
variations to the overall SDA service goals for target
populations may be allowed for individual service providers,
so long as the overall aggregate level for all contractors
meets the SDA's needs.
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The PIC and Consortium Board shall strive to establish an
overall construct of service delivery for eligible targeted
individuals with a concern for the physical proximity of
service providers to targeted, eligible populations. This
service delivery system will attempt to balance the dual
concerns for JTPA services to be within or near to the
communities that eligible individuals live within and for JTPA
graduates to be available for and willing to accept job
placements which may be outside their community and requiring
a commute.
Co- Administration Of The Federal Community Services Block Grant
(CSBG) Procrram
The newly - created JTPA County /Cities Consortium shall also serve to
accept and administer the balance -of- County (aside from Oakland and
Berkeley) federal CSBG program. This small program (with current
annual allocations of approximately $325,000) has historically
aligned its political governance and administrative staff support
with the JTPA delivery system; thus creating the ACTEB /Associated
Community Action Program (ACAP) entity. This small program could
not, in all likelihood, sustain a separate ACAP consortium
government structure.
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I, the undersigned, hereby certify that the foregoing Resolution
was duly and regularly adopted and passed by the Council of the
City of Alameda in regular meeting assembled on the nineteenth
day of February, 1991, by the following vote to wit:
AYES: Councilmembers Arnerich, Camicia, Thomas,
Withrow and President Corica - 5.
NOES: None.
ABSENT: None.
ABSTENTIONS: None.
IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the
official seal of said City this twentieth day of February, 1991.
Diane Felsch, City Clerk
City of Alameda