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2013-03-19 Joint CC SACIC MinutesMINUTES OF THE SPECIAL JOINT CITY COUNCIL AND SUCCESSOR AGENCY OF THE COMMUNITY IMPROVEMENT COMMISSION (SACIC) OF THE CITY OF ALAMEDA MEETING TUESDAY- -MARCH 19, 2013- -7:01 P.M. Mayor /Chair Gilmore convened the meeting at 7:38 p.m. ROLL CALL — Present: Councilmembers / Commissioners Chen, Daysog, Ezzy Ashcraft, Tam and Mayor /Chair Gilmore — 5. Absent: None. ORAL COMMUNICATIONS, NON - AGENDA (13 -116 CC /13 -005 SACIC) Ken Peterson, Alameda, stated financial presentations, which can be very misleading, should be easily understandable; Fremont's budget presentation is a good model; that he questions the $11 million debt that the redevelopment agency put upon the City before being terminated. CONSENT CALENDAR Councilmember /Agency Member Tam moved approval of the Consent Calendar. Vice Mayor /Agency Member Ezzy Ashcraft seconded the motion, which carried by unanimous voice vote — 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.] ( *13 -117 CC /13 -006 SACIC) Minutes of the Special Joint City Council, and SACIC Meeting Held on January 14, 2013. Approved. ( *13 -118 CC /13 -007 SACIC) Recommendation to Accept the Fourth Quarter Financial Report for the Period Ending June 30, 2012. Accepted. ( *13 -119 CC /13 -008 SACIC) Recommendation to Accept the FY11 -12 Audited Financial Statements and Compliance Reports. Accepted. AGENDA ITEM (13 -120 CC /13 -009 SACIC) Recommendation to Accept the Second Quarter Financial Report for the Period Ending December 31, 2012 and Approve the Mid -Year Budget Adjustments for Fiscal Year 2012 -13. The Controller gave a Power Point presentation. Councilmember /Agency Member Chen stated that the City is six months into the fiscal year and has spent only 10% of the budget for capital and maintenance projects; inquired whether most repairs and improvements are typically done in the latter half of Special Joint Meeting Alameda City Council and Successor Agency to the Community Improvement Commission 1 March 19, 2013 the year. The Public Works Director responded in the negative; stated there is a combination of factors, including the Department being down one staff member, which decreases the amount of work that can be done; staff is working diligently to bring projects to bid; unlike most operating budgets, capital project budgets include facility maintenance and span fiscal years; once a project is funded, developing the plans, going out to bid, and awarding the contract all take time; construction may actually occur in the next fiscal year. The Controller stated that the budget for capital and maintenance projects is in a separate capital improvement fund, which is excluded from budget actuals because the fund is project oriented instead of fiscal year oriented. Councilmember /Agency Member Tam noted license and permit revenues are accelerating; inquired whether revenues will exceed the $1.7 million amount in the budget by the end of the fiscal year. The Controller responded in the negative; stated the revenue from business licenses and permits will be at the [$1.7 million amount] budgeted. Councilmember /Agency Member Tam inquired whether the $11 million debt from the Redevelopment Agency mentioned by the speaker is obligated specifically to the Islander Hotel and Jack Capon Villa. The Controller responded in the affirmative; stated the bulk of the $11 million was used to purchase the Islander Hotel and convert the hotel to affordable housing units; the funds were used as matching grant funds; the matching funds had a time limit and the City did not want to lose the opportunity. Councilmember /Agency Member Tam stated that in past years the City has earmarked $400,000 for the planning and replacement of Fire Station 3; 23% of the $400,000 has been spent and project funding has not been identified; inquired how much of the $400,000 would be used by the end of the fiscal year. The Public Works Director responded that he does not have an exact number, but would provide information to the Council; stated the public engagement process and preliminary design are completed, and a consultant has been hired to do initial work. The City Manager stated the Fire Chief provided a preliminary report and the budget would not be brought forward until the project can be afforded. Councilmember /Agency Member Tam inquired whether the $400,000 funding would be exhausted by end of fiscal year, to which the City Manager responded in the negative. Special Joint Meeting Alameda City Council and Successor Agency to the Community Improvement Commission 2 March 19, 2013 Mayor Gilmore noted that the Islander Motel and Jack Capon Village projects were the last two projects the City completed under redevelopment; stated similar opportunities would be more difficult to fund going forward since redevelopment funds are no longer available. Councilmember /Agency Member Daysog stated as a matter of practice, staff should consider distinguishing important economic development revenues in budget reports. The Controller stated that said line items could be separated out in the next quarter report. Councilmember /Agency Member Daysog inquired whether the Transfer Occupancy Tax (TOT) is under other local taxes, to which the Controller responded in the affirmative. Councilmember /Agency Member Tam moved approval of the staff recommendation. Councilmember /Agency Member Chen seconded the motion, which carried by unanimous voice vote — 5. ADJOURNMENT There being no further business, Mayor /Chair Gilmore adjourned the meeting at 7:59 p.m. Respectfully submitted, Lara Weisiger City Clerk The agenda for this meeting was posted in accordance with the Sunshine Ordinance. Special Joint Meeting Alameda City Council and Successor Agency to the Community Improvement Commission 3 March 19, 2013