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CIC Resolution 82-1rOMMUNITY IMPROVEMENT COMMISSION 'HE CTTY OF ALLMEDA RESOLUTION NO. 82-1 Findi' =, and Purpose ADOPTING BYLAWS To assure the or6eriv pcces and function of the Community Improvement Commission of the City o Alameda, it 1$ necessary to adopt bylaws which will set cut operating procedures. NOW, THEREFORE, BE IT RESOLVED BY THE COnnUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA. that the Bylaws of the Community Improvement Commission o the City of Alameja lated h-L24.22 , attached hereto as Exhibit "A" and by this :eferenc' marl a part hereof, are hereby adopted as the official Bylaws of the Commission. EXHIBIT A BYLAWS OF THE COMMUNITY IMPROVEMENT COMMISSION OF THE CITY OF ALAMEDA, ARTICLE 1 - THE COMNISS Section 1. Name. The official name of the Commission Mall be the "Coraraunitv Inr,rovement Commission of the City of Alameda". This name in usage may be shortened to "Alameda Community Improvement Commission". Section 2. Office. and Place of Meeting. The main office of the Coiniuission shall be at City Hall, Santa Clara and Oak Street, Alameda, Calif6rnia 94501. The Commission shall hold its meetings at the council chambers, 2263 Santa Clara Avenue, Alameda California, unless otherwise specified. Section 3. Powers, The powers of the COMITIi.S3i011 are 4,,,3ted in its members then in office, who reserve to themselves the right to delegate by resolution such powers as are apprr.:,sp):-,ate within a suitable framework. Section 4. Commission Seal. The seal of the Conurlision shall be in the form of a circle around the perimeter of wnich shall appear the name of the Commission and the city and star. to wit: Alameda Community Improvement Commission, Alameda, California. In the center of the seal shall appear the year of its founding - 1982. ARTICLE 11 OFFICERS Section 1. Officers. The officers of the Commission shall be a Chairman Vice Chairman, C,,cretary, Treasurer and Executive Director. caion 2. Additional es ears and Assistant Officers. The Comrnission may nv resolution anoint stun additional oLtfl,,7rs, establish their terms of office, Find define their duties the Commission determines necessary or (desirable. Section 3. Cta ismsn The Chair man shall be the peassz-: who then holds the offing' of flavor of the City of Alameda and all preside at all meetings of the COI:Mission. Except as cone- sse authorized by rc,-!5oluti on of the Commission, the Cnair:nam a all submit such recommendations and information as he or she may consider proper concerning the business, affairs and policies o the Commission. The Chairman shall be entitled to vote on all matters coifing lie torn 'she Commission. Except as otner,-ise authorized by resolution of the Commission, the Chairman shall sign all contracts, deeds and other instruments of the Commission. Section 4 Vice Chs,' man. The Vice Chairman shall, be the person who then holdes tne office of Vice Mayor of the Ci of Alameda; the Vice Chairman shall perform the duties of the Chairman in the absence or incapacity of the Chairman; and in case of the resignation or death of the Chairman, the Vice Chairman shall perform such duties as are imposed on the Chairman until such time as the Commission shall elect a new Chairman. Section 5. Secretary. The Secretary shall be the person who holds the office of the City Clerk of the City of Alameda; this person shall keep the records of the Commission and record all votes, and shall keep a record of the proceedings of the Commission in a journal of proceedings to be kept for such purposes, and shall perform all duties incident to said office. The Secretary shall keep in safe custody the seal of the Commission and shall have power to affix such seal to all contracts and instruments authorized to be executed by the Commission. Except as otherwise provided by the Commission, the Secretary shall countersign all contracts, deeds, and other instruments executed by the Commission. Section 6. Executive Director. The Executive Director shall be an;-Cointed by the Commission and serve at the Pleasure o' :he Commdssion. The Executive Director shall serve as administratotve chief of the Commission, shall be directly responsible to and, subject thereto, shall have complete control of and responsibility for the execution of the Commission's policies, the administration of its affairs, and the fulfillment of such other duties as from time to time the Commission may impose. The Executive Director shall appoint and have supervision of the Commission's personnel. At each meeting of the Commission, the Executive Director shall supply its members with such information and make such recommendations as shall be necessary to effect the purpose of the Commission and for the proper administration of its affairs. The Executive Director shall execute all documents of whatever description upon prior authorization of the Commiss ion Section 7. Aseletant ExhonthaNre Director The Assistant Executive Director shall assist the Executive Director in rhe general conduct of all Commission affairs and shall act far nhe Executive Dire sence. The Assihoont Executive Director in the absence or incapacity of the Enoch .ve Director, or as otherwise directed by the Commission, 11 execute all documents of whatever description upon oror authorization of the Commission; provided, however, that 'he event of such execution, the Assistant Executive Diesels: reell attach, to the executed doonnhBlat his or her certification of the absence or incapacity of the Executive Director. Ttroseohe shall te responsible _or certainl that all funds et the Commission are deposito d. in the name of the Commission in such bank or banks, or such shaeoci al trust fund or funds with the Treasury of the City of Alameda, as the Commission may select. The Treasurer shall give such bond or endorsement to his or her present bond for the faithful performance of his or her duties as the Commission may determine. All checks issued by the Commission shall be signed and/or countersigned by a person or persons designated by resolution of the Commission. All persons so designated shall be bonded for faithful performance of duty as determined by the Commission. Section 9. Additional Duties. The officers of the Commission shall perform such other duties and functions as may from time to time be required by the Commission, these Bylaws, rules or regulations of the Commission. No member of the Commission shall be eligible to either office of the Executive Director or Secretary except as temporary appointee. Section 10. Vacancies. Should the offices of Chairman or Vice Chairman become vacant, the. Commission shall select a successor from its membership at the regular meeting, and such election shall be for the unexpired term of said office. When the office of Executive Director or Secretary becomes vacant, the Commission shall appoint a successor. Section 11. Additional Personnel. The Commission may from time to time employ or retain such personnel as it deems necessary to exercise its powers, duties, and functions as prescribed by the applicable California Health and Safety Code Statutory Regulations as amended and all other laws of the State of California applicable thereto. The approval of additional provisions and specifications therefore, and compensation to such personnel (including the Executive Director, Secretary, and Treasurer), shall be determined by the Commission subject to the laws of the State of California. ARTICLE III - MEETINGS Section 1. Annual Meetini. The annual meeting of the Commission shall be held on the first Tuesday of May each calendar year at such time and place as the Commission may designate by resolution. Se,c:Lin 2. Regular Meetings. Regular meetings shall be held at the :',Quacil Chambers, City Hall, Alameda, California, unless otherwiz.,e specified, on the first and third Tuesdays of each month at 7:15 p.m. If the regular meeting day is a legal holi- day, the meeting shall be postponed to the next regular meeting day, or such other date •specified by the Commission Chairman. Section 3. Special Meetings. A Special Meeting may be called pursuant to Section 54956 of the Government Code of the State of California. Section 4. Meetings to be Open and Public. All meetings of the legislative body of the Commission shall be open and public, and all persons shall be permitted to attend any meeting of the Commission. All adjourned and special meetings and closed sessions of the Commission shall be governed by the Ralph M. Blown Act (commencing at Section 54950, et seq. of the Government Code of the State of California) , as amended. Section 5. Quorum. The powers of the Commission shall be vested in the members thereof in office from time to time. A majority of current members shall constitute a quorum for the purpose of conducting business and exercising its pcwers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. Affirmative action may be taken by a vote of not less than three members of the Commission. Section 6. Order of Business. At the regular meeting of the Commission the following should be the order of business: 1) Roll Call 2) Oral Communications, Agenda 3) Consent Calendar 4) Minutes 5) Special Orders of the Day 6) Written Communications 7) Hearings 8) Reports and Recommendations 9) Resolutions 10) Introduction of Ordinances 11) Final Passage of Ordinances 12) Unfinished Business 13) New Business 14) Oral Communications, General 15) Adjournment The order of business at any one regular meeting may be changed by the direction of the Chairman. Section 7. Method of Action. Any action taken by the Commission shall be only by ordinance, resolution, or motion. Section 8. Recording Vote. Except where action shall be taken by unanimous vote of all members present and voting the ayes and noes shall be taken on all actions had. Section 9. Ordinances and Resolutions. The enacting clauses of all ordinances passed by members of the Commission shall be these words: "The Alameda Community Improvement Commis- sion does ordain as follows: ..." The enacting clauses of all resolutions passed by the Commission shall be these words: "Be it resolved by the Alameda Community Improvement Commission as follows: ..." All ordinances and resolutions of the Commission shall be signed by the Chairman and attested by the Secretary. Section 10. Manner of Voting. The voting on resolutions and ordinances and on such other matters as may be requested by a majority of the Commission members shall be by roll call, and the 4 10/11/82 ayes and noes ami 1_71:-cnnt and net voting c,-11 be enterel upon the 2,inut cf Section 11,. Casalon, Co cation foL mrAT, attencianee o: Eznd En-:penses i. members in the 3i6charo n their duties shall be az dei-e!TmnA by the Cnrinon ubject to limitations set forth in Sectioll 33114 and '',3114.5 o;7: the Law. AflTICLE TV - TT-ArrTS Sect ion 1 Aillendments to 3y1aws. These Bylaws ot tie Commission shiul alenc=led only with the approval c-if a majority of the members of the Cofilmission at a regular or specihhl meetin3, but nc' such amondmnt Si 11 be adopted unless at least soven written notice thera:!ot ha ben previously given to ail c-.T1 members of the Ceh:irmision, oz unless notice was given at taa previous reTJ1J1r leoting of the Commission. Such notice ch:al:a identify the section o sections o.: the Bylaws propcse amenaed. Dated: I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly adopted and passed by the Community Improvement Commission of the City of Alameda ina Special Meeting assembled on the 11th of October, 1982, by the following vote to wit: AYES: Commissioners Diament, Gorman, Sherratt, Stone, and Chairman Corica - 5. NOES: None. ABSENT: None. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of said Commission this 12th day of October, 1982. Deen Speegle, Sy'cretay Community Improvement C ission Chuck Corica, Chairman Community Improvement Commission