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1981-03-10 Joint CC HABOC MinutesSPECIAL JOINT MEETING OF THE COUNCIL AND HOUSING AUTHORITY OF THE CITY OF ALAMEDA HELD TUESDAY MARCH 10, 1981 The meeting convened at 7:30 p.m. with President Corica and Chairman Trujillo presiding. The purpose of the Joint Special Meeting was consideration of reports from City Manager concerning housing concepts and local initiatives relative to housing and structure, organization and administration of Housing Program and Housing Authority. After adjournment of the Special Joint Meeting, the Council business included adjournment to an Executive Session for discussion of litigation and personnel matters, and action thereon if desired, and discussion of State Parkland Bond Act Funds. ROLL CALL Present: City Council - Councilmen Diament, Sherratt, Stone, Tillman, and President Corica - 5. Absent: None. Present: Housing Authority - Commissioners Garfinkle, Fenstermacher, Ferro, Jones, Rosen, Swisher, and Chairman Trujillo - 7. Absent: None. President Corica requested that discussion of State Parkland Bond Act Funds listed under Council business be considered out of sequence on the agenda. Councilman Sherratt made a motion, seconded by Councilman Diament, that the matter be considered at this time; the motion carried by unanimous voice vote - 5. 81 -187 Discussion of State Parkland Bond Act Funds. President Corica stated that he had attended a Board of Supervisors meeting when the split of the Parkland Bond Act Funds was discussed, and the Chairman of the Board of Supervisors had indicated that he had received a report that three members of the Alameda City Council were in favor of a compromise between the 85/15 split and the 80/20 split which would be 17.5. He further stated that the Chairman's statement bothered him as the Council had not voted on that matter. Councilman Sherratt stated that a motion had been made in open session on March 3, 1981, that the Council ask Mayor Corica to request at the Mayors' Conference that they compromise between the 15 split which cities supported and the 20 split which the Board of Supervisors recommended which would be a 17.5 split; and that the motion had subsequently been withdrawn as President Corica had indicated he felt there was still a chance of obtaining the 85/15 split which the cities were supporting. RETURN TO JOINT MEETING AGENDA President Corica recommended that the report from City Manager regarding Housing Authority be considered out of sequence as many people were present whc were interested in that subject. March 10, 1981 Councilman Tillman made a motion, seconded by Councilman Diament, that President Corica's recommendation to take the matter out of sequence on the agenda be approved; the motion carried by Ayes: Councilmen Diament, Stone, Tillman, and President Corica - 4. Noes: Councilman Sherratt - 1. Absent: None. REPORTS AND RECOMMENDATIONS 81 -188 From City Manager regarding structure, organization, and administration of Housing Program and Housing Authority. The City Manager summarized the reports stating that they covered subjects relating to personnel practices, financial recordkeeping, and procedures to determine eligibility for the Senior Complex. Chairman Trujillo stated that the Housing Authority had received the reports relative to this item but needed additional time to review the material and respond. Lillie Zinnerman, Housing Management representative with H.U.D., stated that she had completed a management review of the Housing Authority in February, 1980, which had findings similar to those contained in the City staff report and that she felt they had been corrected since she had worked closely with the present Executive Director of the Housing Authority. Ms. Gates, Executive Director of the Housing Authority, stated that the report from the Housing Services Coordinator regarding the Park -Otis Senior Complex was accurate except the name of the person with whom the meeting was held was not correct as the meeting had been held with Gayle Cadiga. President Corica stated that he felt the Housing Authority was doing a good job, and he would be opposed to the Council taking over as the Housing Authority. Councilman Diament stated she was also opposed to the Council sitting as the Housing Authority. Councilman Sherratt stated he felt the various housing programs in Alameda could best be handled under one administration and one policy making board, and final decisions as to policy should be made by the elected officials and that the present Housing Authority could continue to function as an Advisory Commission and report to the Council for policy decisions as other Boards and Commissions in the City. He further stated this was not a criticism of the present Housing Authority or Housing Authority staff. Councilman Tillman recommended that a consultant be obtained to do a study on the structure of the Housing Authority in the areas of payroll, personnel, and accounting. After considerable discussion, Councilman Tillman made a motion, seconded by Councilman Sherratt, that the City Manager, in conjunction with the Executive Director of the Housing Authority, be directed to obtain a consultant to prepare an organizational study of the Housing Authority operations and submit a report to the City Council and Housing Authority; the motion carried by unanimous voice vote - 5. In response to a recommendation by Councilman Tillman that the City and Housing Authority divide the cost of the consultant, Commissioner Garfinkle stated that he did not believe H.U.D. monies could be used for that purpose. March 10, 1981 NEW BUSINESS 81 -189 The City Manager requested that the Council hear a brief presentation by Jerry Kent, East Bay Regional Park District, regarding erosion at South Shore Beach and that no decision or action is being requested this evening as the matter will be discussed in depth at the March 17, 1981, meeting. With the consent of Council, President Corica so ordered. Mr. Kent stated that the District proposed to fill the beach area with medium grain sand, and the proposal would be discussed in detail at the March 17, 1981, Joint Meeting of the Council and East Bay Regional Park District. He provided samples of the fine grain sand currently on the beach and the medium grain. Kemo Walker presented slides showing the beach in different stages of erosion. Leonard Long, 1522 East Shore, stated that the EIR did not address subsidence at the beach. Councilman Tillman requested that information be provided prior to the March 17 meeting regarding subsidence and whether the medium grain sand might be damaging to automobiles when the wind blows. UNFINISHED BUSINESS 81 -190 Councilman Stone made a motion, seconded by Councilman Sherratt, that the Housing Authority be requested to share the cost of the consultant for the Organizational Study approved by motion earlier this evening; the motion carried by unanimous voice vote - 5. REPORTS AND RECOMMENDATIONS 81 -191 From City Manager concerning housing concepts and local initiatives relative to housing. The City Manager played a tape recording of a speech made by Robert H. Klein regarding housing issues at the Conference of City Managers which he recently attended. John Barni, speaking on behalf of the Real Estate Board, stated that the Board had taken an interest in this subject and had discussions on how a program could be implemented with bond monies, pension funds, and such and that he would investigate further and report back to the Council. ADJOURNMENT 81 -192 Councilman Tillman made a motion, seconded by Councilman Sherratt, that the Council adjourn to Executive Session for a discussion of personnel and litiga- tion matters; the motion carried by unanimous voice vote - 5. At the conclusion of discussion, it was determined that no action would be taken at this time. There being no further business to come before the meeting, the Council adjourned at 11:20 p.m. Respectfully submitted, March 10, 1981 DEEN SPEEGLE, City Clerk